04-23-1991 (City Council) Agenda Packet DATED POSTED 04-19-91
TIME POSTED 1:00 P.M.
AGENDA
REGULAR MEETING CITY COUNCIL
CITY OF WYLIE, TEXAS
TUESDAY, APRIL 23, 1991
7:00 P. M. COUNCIL CHAMBERS
MUNICIPAL COMPLEX
2000 HIGHWAY 78 NORTH
CALL TO ORDER
INVOCATION - REV. MONA BAILEY, CORINTH PRESBYTERIAN CHURCH
PLEDGE OF ALLEGIANCE
ORDER OF PAGE
BUSINESS REFERENCE BUSINESS
1 1 - 33 Consider approval of the minutes from the
February 12th, 26th, March 12th and 26th and
April 4, 1991 Council meetings
2 34 Consider approval of called meeting on
Monday, May 6, 1991 at 7:00 P.M. to Canvass
the Election Returns of May 4th Election Day
3 35 - 50 Discuss and consider Mid-Year FY91 Financial
Report
4 51 - 55 Discuss and consider Donating to the Chamber
of Commerce for "Forever Free"
5 56 - 61 Discuss and Consider Adoption of Ordinance
Enabling City Employees on an as Needed Basis
to Buy Back into the Texas Municipal
Retirement System
6 62 Discuss and Consider Payment of Claim to
Bolen Construction Co. for completion of Seal
Coating for McCreary Road
7 63 Discuss and Consider authorizing under Annual
Seal Coat Bid Seven (7) Major Street
Improvements
8 64 - 68 Discuss and Consider Change Order #1A on
Newport Harbor Sewer Line
9 69 - 76 Discuss and Consider Final Selection of One
(1) of Big Six (6) Auditing Firms to Conduct
FY91 Audit and other Audit Work as Requested
and Required
10 Citizen Participation
In accordance with the Open Meeting Act, the
City Council will hear comments of Public
interest from citizens residing within the
City Limits of the City of Wylie. Any
discussion must be limited to placing the
item on a future agenda for further
consideration.
Wylie residents wishing to speak before
Council should limit remarks to a maximum of
five (5) minutes
11 Adjourn
CITY COUNCIL MEETING
MINUTES
FEBRUARY 12, 1991
The City of Wylie City Council met in regular session on
Tuesday , February 12 , 1991 at 7 :00 P.M. in the Council
Chambers of the Municipal Complex . A quorum was present and
notice of the meeting had been posted in the time and manner
required by law. Those present were Mayor John W. Akin,
Mayor Pro Tem Don Hughes , Council Members Percy Simmons, Pat
Stemple, William Martin, Chuck Wible, City Manager Bill
Dashner , City Secretary Carolyn Jones, Park Director Bill
Nelson, Engineer Paul Beaver , and Acting Finance Director
Prudence Kling . Councilman Steve Wright was absent .
PROCLAMATION - BOY SCOUTS OF AMERICA FOR SCOUTING FOR FOOD
NATIONAL GOOD TURN WEEK: Mayor Akin presented the Boy Scout
Troops a proclamation for Scouting for Food National Good
Turn Week - February 2 - 9 , 1991 .
NOTICE OF GENERAL ELECTION AND ORDER OF ELECTION FOR MAY 4 ,
1991 FOR COUNCIL PLACE 1 , 3, AND 5: Mayor asked that extra
time for absentee voting be consider . A motion was made by
Councilman Martin to approve the Notice of General Election
and the Order of Election for May 4, 1991 for Council Place
1 , 3 , and 5 . Seconded by Mayor Pro Tem Hughes . The vote
was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes
- in favor , Councilman Wible - in favor , Councilman Martin -
in favor , Councilwoman Stemple - in favor , and Councilman
Simmons - in favor . This motion carried with all in favor .
ADOPTION OF ROBERTS RULES OF ORDER FOR CITY COUNCIL
MEETINGS: A motion was made by Councilman Simmons to
table this item for a work session on the third Tuesday of
February. Seconded by Councilwoman Stemple . The vote was
as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes -
in favor , Councilman Wible - in favor , Councilman Martin -
in favor, Councilwoman Stemple - in favor , and Councilman
Simmons - in favor . This motion carried with all in favor
to table.
AGREEMENT BETWEEN_ CITY OF WYLIE AND ATCHISON, TOPEKA AND
SANTA FE RAILWAY CO . - INSTALLATION OF RR SIGNALS FOR BROWN
STREET: This agreement sets forth the plans and time
schedule for the installation of the railroad signals at
Brown and Highway 78 . Collin County has already paid the
Railroad Company for this installation. A motion was made
by Councilwoman Stemple to approve the Agreement between the
City of Wylie and Atchison, Topeka and Santa Fe Railway
Company for the installation of signals at Brown St. and
Highway 78 . Seconded by Councilman Martin. The vote was as
follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in
favor , Councilman Wible - in favor, Councilman Martin - in
favor, Councilwoman Stemple - in favor , and Councilman
Simmons - in favor . This motion carried with all in favor .
PRESENTATION BY RON HARRIS, COLLIN COUNTY JUDGE ON NEW
COLLIN COUNTY JAIL FACILITY: Mr. Harris introduced Mr.
Renfro, Project Manager for the Jail Facility. Mr . Renfro
stated that the present jail facility is maxed out and the
master plan which takes in future expansion and growth is
being brought forward. The property is 2 1/2 miles north of
Highway 380 on Highway 75 in McKinney. There is enough room
here to expand as the need arises . Sheriff Box said today
the jail will house 240 inmates. The County has been able
to house inmates outside our County at times due to the over
crowded situation. By the year 1994 and 1995 there will be
a need for 570 beds . This new facility is much needed for
Collin County.
RESPONSE FROM THE UNITED STATES ENVIRONMENTAL PROTECTION
AGENCY ON CITY COUNCIL RESOLUTION NO . 91-1-22-91 : Mr . E.
Wallace Cooper, On Scene Coordinator from the United States
Environmental Protection Agency has written that data from
two (2 ) investigations in the area of the Chemical
Recycling , Inc. facility are currently being reviewed and
evaluated by our staff . Upon the completion of these
reviews we will be in a better position to respond to
Section I through Section II of your resolution in a
preliminary way.
CONSIDER PHASE II TECHNICAL REPORT ON CITY LANDFILL TO TEXAS
DEPARTMENT OF HEALTH: Mr . David Buchanan of Jones and
Neuse, Inc. has written to the Texas Department of Health
discussing Phase II of the hydrogeologic investigation of
the Wylie Landfill , indicating rainfall in the area had
saturated soil at the landfill and it was not possible to
initiate drilling activities on January 7th as planned .
Based on previous experience it will take approximately one
to two weeks for soil at the landfill to dry sufficiently as
to allow access . Due to these rains , Jones and Neuse
requested a three week extension to the January 31, 1991
deadline for monitoring well installation . This letter to
TDH also discussed the locations of new piezometers at the
landfill and the previous attempts to locate the
piezometers . This extension was granted .
PAYMENT TO JONES & NEUSE, INC. FOR LANDFILL TO TESTING AND
MONITORING: This payment request is in the amount of
$12 , 243 .04 on the Task 2 - Phase II H landfill contract
dated November 13 , 1990 . Payment is recommended out of the
Landfill Closure Fund. A motion was made by Mayor Pro Tem
Hughes to approve the payment request to Jones & Neuse, Inc.
in the amount of $12 , 243 .04 . Seconded by Councilman Wible.
The vote was as follows : Mayor Akin - in favor , Mayor Pro
Tem Hughes - in favor , Councilman Wible - in favor ,
Councilman Martin - in favor , Councilwoman Stemple - in
favor, and Councilman Simmons - in favor . This motion
carried with all in favor .
ADOPTION OF AN ORDINANCE AUTHORIZING A COMPREHENSIVE PROGRAM
OF PROCEDURES AND POLICIES FOR ADMINISTRATION OF
RECREATIONAL PROGRAMS AT COMMUNITY FACILITIES: The
comprehensive program developed by the Parks and Recreation
Director which is an organized process for the procedures
and policies applicable to City Recreational Facilities.
The Parks and Recreation Director has developed the
guidelines in conjunction with the Park and Recreation
Advisory Board . Mr . Bill Nelson, Park Director stated that
these rules were drawn up from information gathered from
other city park departments. This policy covers times that
fields can be used , the fee for the use of the fields for
all sports . There are usage fees for the lights, fields
and special fees for tournaments . This ordinance also
stipulates that activities will not begin on Sunday until
after 12 : 00 Noon. The Park Board is requesting that the
majority of the money collected be spent to maintain the
park fields. City Manager Bill Dashner stated that the Park
Board , which is an advisory board to the Council , has
studied this and recommends this policy. A motion was made
by Councilman Simmons to approve the Ordinance authorizing a
comprehensive program of procedures and policies for the
Administration of Recreational Programs at the Community
Facilities. Seconded by Mayor Pro Tem Hughes. The vote was
as follows: Mayor Akin - in favor , Mayor Pro Tem Hughes -
in favor , Councilman Wible - against, Councilman Martin - in
favor , Councilwoman Stemple - in favor , and Councilman
Simmons - in favor . This motion carried with five in favor,
and one against .
AUTHORIZING SOLICITATION FOR COMPETITIVE BIDS FOR CONCESSION
RIGHTS TO COMMUNITY PARK FACILITIES: Authorization is
requested to solicit competitive bids for the operation of
concession stands at the Community Park for all authorized
City activities. Staff recommends that the Park Director be
allowed to solicit competitive bids for the operation of the
concession stand at the Community Park. Whoever submits the
best bid to the City will have exclusive rights for the sale
of all concessions at the Community Park. A motion was made
by Councilman Simmons to approve the solicitation for
competitive bids for concession rights to Community Park
Facilities . Seconded by Councilman Wible. The vote was as
follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in
favor , Councilman Wible - in favor , Councilman Martin - in
favor, Councilwoman Stemple - in favor , and Councilman
Simmons - in favor . This motion carried with all in favor.
FUNDING PACKAGE FOR WATER, SEWER AND STREETS TO FACILITATE
CONSTRUCTION OF ARMORY BETWEEN TEXAS NATIONAL GUARD ,
CENTENNIAL HOMES, COLLIN COUNTY AND CITY OF WYLIE: There
are three options from which the city can choose. The cost
of these options are as follows :
Option One $289 „ 000 - City portion $10 ,000
Option Two $455, 000 - City portion $93,047
Option Three $523 ,000 - City portion $96, 395
Option One has a two land extension of existing Spring Creek
Parkway to the south side of St . Louis Southwestern Railroad
with water and sewer utilities extended north of AT & SF RR
and AT & ST RR crossing being provided by County.
Option Two all items in Option One plus third lane added
paralleling existing Spring Creek Parkway and street lights
and incidentals.
Option Three all items in Option Two plus third land added
in front of Armory to south side of SL, SW RR, water and
sewer utilities extended to south side of Sl , SW RR and
street lights and incidentals .
There will be $61 ,000 of perimeter Street Assessment applied
to total project cost . Staff recommends Option One to
Council .
A motion was made by Mayor Pro Tem Hughes to approve Option
One. Seconded by Councilman Martin . The vote was as
follows : Mayor Akin - in favor, Mayor Pro Tem Hughes - in
favor , Councilman Wible - in favor , Councilman Martin - in
favor , Councilwoman Stemple - in favor , and Councilman
Simmons - in favor . This motion carried with all in favor .
ADOPTION OF AN ORDINANCE GRANTING A FRANCHISE TO
COMMUNICATION SERVICES, INC. FOR THE CONSTRUCTION OF
OPERATION OF A CABLE TELEVISION SYSTEM: The City has been
able to negotiate a new franchise ordinance with TCI
Cablevision of Texas , Inc. The ordinance has been drafted
in compliance with the 1984 Cable Communication Policy Act
as passed by Congress . Critical Sections of the Ordinance
areas follows :
Section 2, Part 2 .2 - Terms - The initial term is for 25
years from the effective date as adopted by this ordinance
Section 3 .9 - Extension of Services
Section 3 .10 - Subscriber charges for extension of service
Section 3 . 11 - Service to Public Buildings
Section 4 .1 - Part A Franchise Fee - Grantee shall pay to
the franchise authority a franchise fee equal to 5% of gross
revenues received by grantee from the operation of the cable
system on an annual basis . This was negotiated from 3% up
to 5% .
Section 4 .2 - Rates and Charges - The franchise authority
may not regulate the rates for the provision of cable
services and other services. Grantee has the right to
modify its rates and charges but not limited to the
implementation of additional charges and rate provided the
grantee shall give notice to the franchising authority of
any modifications 30 days prior to effective date.
Section 4 .3 - Renewal of Franchise
Section 4 .4 - Conditions of Sale
Section 4 .5 - Transfer of Franchise - Must have prior
consent of franchising authority.
A representative from TCI stated everyone was in agreement
with the franchise agreement and if the were any public
buildings not wired for cable they would be glad to do so.
Council was also informed that the cable office would be
closed here in Wylie, but that payments could be made
elsewhere and there would be notification given to the
citizens .
A motion was made by Mayor Pro Tem Hughes to approve the
Ordinance establishing a Franchise Agreement between the
City of Wylie and TCI Cablevision of Texas, Inc. Seconded
by Councilman Wible . The vote was as follows : Mayor Akin -
in favor , Mayor Pro Tem Hughes - in favor , Councilman Wible
- in favor , Councilman Martin - in favor , Councilwoman
Stemple - in favor , and Councilman Simmons - in favor . This
motion carried with all in favor .
AUTHORIZING PREPARATION OF SPECIFICATION FOR THE PROPOSED
PURCHASE OF OR LEASE PURCHASE OF ONE NEW PUMPER TRUCK FOR
THE FIRE DEPARTMENT: The City has four (4) fire trucks,
which range from 11 to 19 years old. It was discussed in
our budget session to fund the purchase of or lease purchase
of a new pumper truck for the Fire Department. With the
authorization from Council , the Fire Chief will develop a
competitive set of specifications to be brought back to the
City Council with funding strategy. A motion was made by
Councilman Simmons to approve the authorization for
preparation of specification for the purchase of or lease
purchase of one new pumper truck for the Fire Department.
Seconded by Councilman Martin. The vote was as follows:
Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor ,
Councilman Wible - in favor , Councilman Martin - in favor ,
Councilwoman Stemple - in favor , and Councilman Simmons - in
favor. This motion carried with all in favor.
REQUEST FROM MAYOR OF DALLAS FOR THE CITY OF DALLAS THROUGH
THE DALLAS HOUSING AUTHORITY TO DEVELOP LOW RENT PUBLIC
HOUSING WITHIN THE CITY OF WYLIE: If the Council agrees
to this proposal the City of Dallas will draft a cooperative
agreement to be executed at a later date by the City
Council . A motion was made by Mayor Pro Tem Hughes to deny
the request from the Mayor of Dallas for the development of
low rent public housing within the City of Wylie. Seconded
by Councilman Martin. The vote was as follows : Mayor Akin
- in favor , Mayor Pro Tem Hughes - in favor , Councilman
Wible - in favor , Councilman Martin - in favor , Councilwoman
Stemple - in favor , and Councilman Simmons - in favor . This
motion carried with all in favor .
ADOPTION OF ORDINANCE DESIGNATING A HISTORICAL LANDMARK IN
ACCORDANCE WITH WYLIE HISTORIC LANDMARK PRESERVATION
PROGRAM: This is an ordinance which will bring about a
placement of a historical landmark monument to be placed in
the old downtown section of Wylie . This will be done by the
Historical Society of Wylie, the Chamber of Commerce and the
City.
Mr . John Spillyards, Chairman of Historical Commission
addressed the Council urging them to pass this ordinance.
Mr . Spillyards said this would not mandate any owner of a
business or a property owner to remodel or update their
property/store front.
A motion was made by Mayor Pro Tem Hughes to approve the
Ordinance designating a Historical Land mark in accordance
with with Wylie Historic Landmark Preservation Program.
Seconded by Councilman Wible. The vote was as follows:
Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor,
Councilman Wible - in favor , Councilman Martin - in favor,
Councilwoman Stemple - in favor , and Councilman Simmons - in
favor . This motion carried with all in favor.
PROPOSAL FROM BFI INITIAL PHASE OF RECYCLING PROGRAM AND
APPROVE CENTRAL DEPOSITORY LOCATION: BFI has two options
for recycling of recyclable materials. The City Council
needs to decide which of the two options they want . This
phase is to determine need and interest in a recycling
program. If the City Council decides to put this program in
place a location for the container has been recommended on
Ballard next to the old Fire Station . The options are as
follows :
Option 1 1 - 30 yard compartmentalized container
Haul rate: $75 .00 per haul
Daily rental rate: $4 . 50 per day ($1 ,642 . 50 per
year)
City received 100% of the proceeds from the sale
of recyclable materials
Option 2 1 - 30 yard compartmentalized container
Haul rate: $0. 00
Daily Rental Rate: $4 . 50 per day ($1 ,642 .50 per
year)
BFI retains 100% of the proceeds from the sale
of recyclable materials
The City Staff recommends Option 2 . A motion was made by
Councilman Martin to approve Option 2 Recycling program
with BFI for six months . Seconded by Mayor Pro Tem Hughes.
The vote was as follows : Mayor Akin - in favor , Mayor Pro
Tem Hughes - in favor, Councilman Wible - in favor,
Councilman Martin - in favor , Councilwoman Stemple - in
favor , and Councilman Simmons - in favor . This motion
carried with all in favor .
AMENDING INTERLOCAL AGREEMENT WITH COLLIN COUNTY ON CHANGE
ORDERS TO MCCREARY/BROWN STREET PROJECT AND ALL COST
INCURRED BEYOND CONTRACT BID PRICE: The bid on this project
was awarded on January 20, 1990 by Collin County, but the
Commissioners Court has stipulated any construction overruns
will have to be paid for by the City of Wylie. Staff has
informed Collin County prior to any change orders, the City
must approve the change orders. A motion was made by Mayor
Pro Tem Hughes to approve the amendment to the Interlocal
Agreement with Collin County on Change Orders to
McCreary/Brown Street Project and all cost incurred beyond
contract bid price. Seconded by Councilwoman Stemple. The
vote was as follows : Mayor Akin - in favor , Mayor Pro Tem
Hughes - in favor , Councilman Wible - in favor, Councilman
Martin - in favor , Councilwoman Stemple - in favor , and
Councilman Simmons - in favor. This motion carried with all
in favor .
NEW COST FIGURES ON COLLIN COUNTY CONSTRUCTION FIGURE FOR
ALANIS ROAD: The figure that has always been give to City
Council on the construction of Alanis Road is $18 ,000 . The
official cost estimate from Collin County stipulating the
new estimate cost to be $46 ,538 . The construction of this
road is in agreement with the landfill closure process that
this road be relocated . A motion was made by Councilman
Martin to table this item. Seconded by Councilman Wible.
The vote was as follows : Mayor Akin - in favor, Mayor Pro
Tem Hughes - in favor , Councilman Wible - in favor ,
Councilman Martin - in favor , Councilwoman Stemple - in
favor , and Councilman Simmons - in favor . This motion
carried with all in favor to table.
APPROVAL OF CLAIM FROM PATE AND PATE ON PHASE II SEWER LINE
CONSTRUCTION WORK: This claim is in the amount of
$31, 972 .22 . This project is complete and the City is
holding a 5% retainer fee. A motion was made by Councilman
Simmons to approve payment of $31, 972 . 22 to Pate and Pate.
Seconded by Councilman Martin. The vote was as follows:
Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor ,
Councilman Wible - in favor , Councilman Martin - in favor ,
Councilwoman Stemple - in favor , and Councilman Simmons - in
favor . This motion carried with all in favor .
PAYMENT TO PATE AND PATE REQUEST NO. 4, MUDDY CREEK
INTERCEPTOR: This payment request is in the amount of
$28 , 823. 33 , and this still leaves the 5% retainer fee of
$35 ,217 .10 of the total contract . This retainer fee will
take care of the legal obligations that the City has with
Gilbert Welch and the seeding per contract and the normal
cleanup. A motion was by Councilman Simmons to approve
the payment request in the amount of $28 , 823 .33 . Seconded
by Councilman Wible. The vote was as follows : Mayor Akin -
in favor , Mayor Pro Tem Hughes - in favor , Councilman Wible
- in favor , Councilman Martin - in favor, Councilwoman
Stemple - in favor , and Councilman Simmons - in favor . This
motion carried with all in favor .
PAYMENT OF CLAIM #1 TO DALTON AND CO. FOR NEWPORT HARBOR
SEWER LINE CONSTRUCTION WORK : This payment request is in
the amount of $19 ,566 . 45 which represents 6. 6% of the total
contract . The City is retaining 10% of the total contract.
A motion was made by Mayor Pro Tem Hughes to approve the
payment request in the amount of $19 ,566 .45 . Seconded by
Councilwoman Stemple. The vote was as follows : Mayor Akin
- in favor , Mayor Pro Tem Hughes - in favor , Councilman
Wible - in favor, Councilman Martin - in favor, Councilwoman
Stemple - in favor , and Councilman Simmons - in favor . This
motion carried with all in favor .
ACQUISITION OF CONSTRUCTION EASEMENT FOR THE CONSTRUCTION OF
NEWPORT HARBOR SEWER LINE : This construction easement is
for the installation of Newport Harbor sewer line with
Sunbelt Savings and Loan and the cost of the easement is
$10 .00 . A motion was made by Mayor Pro Tem Hughes to
approve the easements at a cost of $10 .00 . Seconded by
Councilman Wible. The vote was as follows : Mayor Akin - in
favor , Mayor Pro Tem Hughes - in favor , Councilman Wible -
in favor , Councilman Martin - in favor, Councilwoman Stemple
- in favor , and Councilman Simmons - in favor . This motion
carried with all in favor .
ACQUISITION OF CONSTRUCTION EASEMENT FROM TEXAS COMMERCE
BANK FOR NEWPORT HARBOR SEWER LINE: There are two easements
from Texas Commerce Bank each can be purchased for $10 .00 a
piece, a total of $20 .00 . A motion was made by Councilman
Simmons to approve the easements from Texas Commerce Bank
for $20 .00 . Seconded by Councilwoman Stemple. The vote was
as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes -
in favor , Councilman Wible - in favor , Councilman Martin -
in favor, Councilwoman Stemple - in favor , and Councilman
Simmons - in favor . This motion carried with all in favor.
TENANT AGREEMENT NEGOTIATED FOR RIGHT-OF-WAY FOR THE NEWPORT
HARBOR SEWER LINE INSTALLATION IN PRESIDENTIAL ESTATES -
TERRI JONES AND WAYNE WOODARD: There are two easement -
tenant agreements negotiated for right-of-way acquisitions
for the installation of the Newport Harbor sewer line.
These easements cost $250 .00 a piece for a total of $500 .00 .
A motion was made by Councilman Simmons to approve the two
agreements for right-of-way acquisitions for the
installation of the Newport Harbor sewer line. Seconded by
Councilman Martin. The vote was as follows : Mayor Akin -
in favor , Mayor Pro Tem Hughes - in favor , Councilman Wible
- in favor , Councilman Martin - in favor, Councilwoman
Stemple - in favor , and Councilman Simmons - in favor . This
motion carried with all in favor .
Mayor Akin moved Citizen Participation up on the agenda
since the meeting was rather long and Council still had a
number of items to cover prior to Citizen Participation.
CITIZEN PARTICIPATION: Mayor Akin invited those wishing to
address the Council to come forward at this time and to
state their name and address for the record.
Jesse Vance - 502 S. Jackson St . - addressed the Council on
the recall petition he submitted.
ADOPTION OF A FORMAL RESOLUTION TO PROCEED WITH CONDEMNATION
ACTION FOR EASEMENT ON NEWPORT HARBOR SEWER LINE: This
easement would be coming from Mr . C. T. Beckham and as of
this date staff has not be able to come to an agreement with
Mr . Beckham. The final offer staff made for this easement
was $6 ,580 . and Mr . Beckham refused this . If staff has to
proceed with condemnation, it will hold up the project
approximately three months . A motion as made by Mayor Pro
Tem Hughes to deny Resolution for condemnation. Seconded by
Councilman Martin . The vote was as follows : Mayor Akin -
against, Mayor Pro Tem Hughes - against, Councilman Wible -
against , Councilman Martin - against , Councilwoman Stemple -
against and Councilman Simmons - against. This motion has a
vote of six (6) against condemnation and none in favor of
condemnation.
CHANGE ORDER #1 , NEWPORT HARBOR SEWER LINE - RELOCATING LIFT
STATION TO ACCOMMODATE PHASE II - NEWPORT HARBOR
DEVELOPMENT: The relocation of the lift station will cost
$12 , 190 and by relocating the lift station Phase II can be
developed at a later date at which time all fees will be
paid. If the City goes with this option a formal change
order will have to be prepared and brought back to Council
for final approval . A motion was made by Mayor Pro Tem
Hughes to approve Change Order #1 relocating lift station.
Seconded by Councilman Simmons. The vote was as follows :
Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor,
Councilman Wible - in favor, Councilman Martin - in favor ,
Councilwoman Stemple - in favor , and Councilman Simmons - in
favor . This motion carried with all in favor .
ADOPTION OF A RESOLUTION MANDATING PHASE II OF NEWPORT
HARBOR DEVELOPMENT TO PAY PRO RATA SHARE OF INSTALLING
NEWPORT HARBOR SEWER TRANSMISSION LINE UPON INITIAL
DEVELOPMENT: This resolution will require the owner of this
land to pay $150,000 , once the first building permit has
been issued , to hook up to the new transmission line that
cost the City $300 ,000 . Since Phase II Newport Harbor
Development ' s , when its hooked up, flow usage will be 50% of
capacity. It is not fair for Phase II to get a sewage
system for $3 ,000 . A motion was made by Mayor Pro Tem
Hughes to approve the Resolution mandating Phase Ii of
Newport Harbor Development to pay Pro Rata Share of
installing new sewer transmission line. Seconded by
Councilman Simmons . The vote was as follows : Mayor Akin -
in favor , Mayor Pro Tem Hughes - in favor , Councilman Wible
- in favor , Councilman Martin - in favor , Councilwoman
Stemple - in favor , and Councilman Simmons - in favor . This
motion carried with all in favor .
CONDEMNATION ACTION AGAINST WESTGATE CENTER PHASE I IN ORDER
TO ACQUIRE A DRAINAGE CONSTRUCTION EASEMENT: This problem
has existed since the Sanden Corporation plant was
constructed . Westgate Center Development did not put in
proper drainage and there is a lot of run off onto Sanden
Corporation . Sanden is pressuring the City to eliminate this
problem. Staff has contacted Mr . John Pennington of El Paso
and he will not grant a drainage construction easement .
This project has been engineered and will cost approximately
$25 ,000 but nothing can be done until the City has this
easement . A motion was made by Councilman Martin to approve
the condemnation action against Westgate Center Phase I and
to send a letter to the owner informing him of this.
Seconded by Councilwoman Stemple. The vote was as follows :
Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor,
Councilman Wible - in favor , Councilman Martin - in favor,
Councilwoman Stemple- in favor,and Councilman Simmons - in
favor. This motion carried with all in favor .
INTERNAL AUDIT OF LAKE RAY HUBBARD MOBILE HOME PARK AND
UNPAID SEWER AND SANITATION SERVICES AND LACK OF COLLECTION
EFFORT AND PAYMENT FOR TWO YEARS: Since the Mobile Home
Park has been annexed into the City , the City has lost
approximately $22 ,000 , over the last two years due to the
lack of collection efforts and required payment . The audit
on this account determined that the Park should be paying
approximately $800 to $900 per month for sewer and
sanitation services . Staff has been directed to sent a bill
to the park for December 26, 1990 through January 23 , 1991 .
Staff is asking for authority, if proper payment is not
received for the services provided with taxpayers dollars ,
to discontinue sewer and trash services . A motion was made
by Mayor Pro Tem Hughes to grant authority to discontinue
sewer and trash services if payment is not made . Seconded
by Councilman Wible. The vote was as follows : Mayor Akin -
in favor , Mayor Pro Tem Hughes - in favor , Councilman Wible
- in favor , Councilman Martin - in favor , Councilwoman
Stemple - in favor , and Councilman Simmons - in favor . This
motion carried with all in favor .
INTERNAL AUDIT OF ALL LIFT STATION FEES PAID FROM 1985 TO
1990 : The total sum of $607 ,704 has been collected in Lift
Station Fees since 1985 through August of 1990, and there
were expenses in the amount of $607 ,704 . After looking over
how the $607 ,704 was used , great flexibility was used on
what the money could be used for and what it was actually
used for . Some of this money was used for the purchase of a
3 ton Chevrolet truck and a 1/2 ton Chevrolet truck and for
financial services. There was also a $25,000 loan from Lift
Station Fund to the General Fund plus $78 ,000 worth of
undefined miscellaneous items.
INTERNAL AUDIT ON ALL IMPACT FEES FROM 1984 TO 1990 : The
total sum of $1 ,219 , 101. 17 with a total of $1 ,196,440 . 82
expenditures leaving a balance of $22 ,660 .35 in the Impact
Fee Fund. The money was used for lawsuite settlements,
heavy equipment leases , etc .
CRITIQUE OF CITY AUDIT AND RESPONSE TO THE CRITIQUE FROM
CITY AUDITOR: Bill Dashner , City Manager stated that there
was no audit trail on special accounts which would include
impact fees , lift station fees , perimeter street fees and
other special funds . Also the audit is lacking in the
Street Assessment Program, there is no reference to what
needs to be done to rectify any deficiencies and uncollected
amounts. There was approximately $58 ,000 in water and sewer
accounts that were written off and this is not reflected in
the audit report . There were large claims in excess of
$5,000 paid without Council ' s prior approval . As of January
24 , 1991 there has been no Management Letter submitted to
staff. During the regular audit , the auditor did not
mention the special audit done on the Fire Department . Bill
Dashner, City Manager stated that there is a lack of
internal control , checks and balances and oversight in the
Finance Department. It is very difficult to acquire
specific and current financial reports . Also, there is no
reference to the unfunded liability the City has on vacation
time accruement and compensatory time accruement . It was
also noted the figures used in the closing of the landfill
are the figures from the sale of bonds and not the new
estimates. There is also incomplete and non-current
accounting of all funds received in Municipal Court .
Mr . John Mares stated that special fees are audited and the
impact fees were specifically tested as part of our audit
procedures each year . The work papers our firm does on
each fund will give you more detail and will provide an
audit trail for at least the last 2 years . On street
assessments, these questions were answered in the management
letter , I realize the Council and management has not had
time to review this letter . Mr . Mares stated that the
software for the Utility fund does not interlock with
General Fund and there is no list of "bad accounts" . In the
management letter last year it was suggested that the City' s
computer system needed to be updated. This is a large
expense in order to bring your system up to the appropriate
soft ware.
SOLICITING COMPETITIVE PROPOSALS FOR OUTSIDE INDEPENDENT
AUDITING FIRM TO DO FY 91 COMPREHENSIVE CITY AUDIT: The
City has used the current auditing firm of Adami , Lindsey &
Company for the last two years . The City did not go out for
proposals this year and the same firm was used . The current
contract which is a limited audit , was for $15 ,200 per year .
There is time for the Council to decide to seek proposals
for the FY 90/91 Audit . A motion was made by Councilman
Simmons to approve the soliciting competitive proposals for
outside independent auditing firm to do FY 91 Audit.
Seconded by Councilwoman Stemple. The vote was as follows :
Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor,
Councilman Wible - in favor , Councilman Martin - in favor,
Councilwoman Stemple - in favor , and Councilman Simmons - in
favor. This motion carried with all in favor .
Mayor Akin recessed the open meeting and convened Council
into Executive Session at 11 : 35 P.M. under the authority of
Article 6252-17 V.A.C.S. , Section 2 paragraph "g" Personnel
Matters - hiring of a full time City Attorney and paragraph
"f" with respect to the purchase, exchange, lease or value
of real property ---Easement.
Mayor Akin reconvened Council into open session at 12: 10
A.M. Council gave instructions to the City Manager to bring
in three applicants for City Attorney and to try and reach a
settlement regarding the easement .
A motion was made at 12 : 20 A.M. to adjourn, with all in
favor.
John W. Akin, Mayor
ATTEST:
Carolyn Jones, City Secretary
CITY COUNCIL MEETING
MINUTES
FEBRUARY 26, 1991
The City of Wylie City Council met in regular session on
Tuesday, February 26 , 1991 at 7 :00 P.M. in the Council
Chambers of the Municipal Complex . A quorum was present and
notice of the meeting had been posted in the time and manner
required by law. Those present were Mayor John W. Akin,
Mayor Pro Tem Don Hughes , Council Members Pat Stemple, Percy
Simmons, William Martin, and Chuck Wible, City Manager Bill
Dashner , City Secretary Carolyn Jones , City Engineer Paul
Beaver .
Mayor Akin called the meeting to order and the invocation
was given by Rev. Dennis Pollock, of Christ Community
Church, followed by the Pledge of Allegiance.
PROCLAMATION FOR TEXAS PUBLIC SCHOOL WEEK - MARCH 4 - 8,
1991 : Mayor Akin read the following proclamation into the
record and made presentation:
WHEREAS, Texas has historically been dedicated to a strong
system of education and for 40 years special emphasis has
been placed upon education with the observance of Texas
Public Schools Week; and
WHEREAS, The 1990 ' s and beyond hold the responsibility for
Texans to meet the opportunities and demands for the future;
and,
WHEREAS, A joint effort must be made by parents, schools and
the community working together toward a common commitment
for preparing our children to be tomorrow' s leaders; and
WHEREAS, Parents and taxpayers are encouraged to visit the
public schools the week of March 4- 8 , 1991 , to recognize
the impact that out educational system has on our community;
and
NOW, THEREFORE, I , JOHN W. AKIN, MAYOR OF THE CITY OF WYLIE,
DO PROCLAIM THAT MARCH 4 - 8 , 1991 IS TEXAS PUBLIC SCHOOL
WEEK IN THE CITY OF WYLIE, and that all citizens are urged
to take an active interest in the school system and
cooperate with school officials in preparing tomorrow' s
leaders.
APPOINTMENT OF ELECTION JUDGES FOR MAY 4 , 1991 COUNCIL
ELECTION: The persons appointed as Election Judges will
serve a two year term, May, 1991 City Election and through
the May, 1992 City Election. The persons being presented to
the Council are Helena Isbell for Precinct Nos . 27 , 56 & 83
and Barbara Balcom for Precinct No . 25 . A motion was made
by Mayor Pro Tem Hughes to approve Helena Isbell and Barbara
Balcom as Election Judges . Seconded by Councilman Martin.
The vote was as follows : Mayor Akin - in favor , Mayor Pro
Tem Hughes - in favor , Councilman Wible - in favor,
Councilman Martin - in favor , Councilwoman Stemple - in
favor, and Councilman Simmons - in favor . This motion
carried with all in favor .
INDEMNITY AGREEMENT WITH PATE AND PATE CONSTRUCTION CO . AS A
PART OF THE GILBERT WELCH CLAIM RECONCILIATION: Pate and
Pate Construction Co. has proposed that the City of Wylie
withhold $6,000 of the amount of retainage that is currently
being held. This amount is $35, 217 . 10 . This $6 ,000 will go
toward the payment to Mr . Gilbert Welch in the amount of
$16, 500 . Staff is seeking authorization to execute the
agreement . A motion was made by Councilman Simmons to
/D
approve the Indemnity AGreement with Pate and Pate
Construction Co. Seconded by Councilman Wible. The vote
was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes
- in favor , Councilman Wible - in favor , Councilman Martin in favor , Councilwoman Stemple - in favor , and Councilman
Simmons - in favor . This motion carried with all in favor .
TORT CLAIM FOR PROPERTY DAMAGE AGAINST THE CITY AND
AUTHORIZE PAYMENT AND AUTHORIZE SEEKING REIMBURSEMENT UNDER
THE CITY ' S LIABILITY INSURANCE CARRIER: This tort claim has
been filed by Mr . Gilbert Welch and is in the amount of
$16 ,500 as a part of the settlement on alleged damage and
losses during the construction of and installation of a
sewer line. This claim by law had to be filed as a tort
claim in order for payment to be made. Staff will seek
reimbursement from the City ' s public liability insurance
carrier . The following notation appears on the settlement
for claim: "Since this settlement amount with the City is
not adequate to cover the cost of sodding as required by the
Easement Agreement , I plan to sprig or plug and then
overseed . This amount will also be sufficient to cover the
cost of fertilizing and watering as may be required in the
case of dry weather" . A motion was made by Councilman
Simmons to approve the tort claim in the amount of $16 ,000 .
Seconded by Councilman Wible. The vote was as follows :
Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor,
Councilman Wible - in favor , Councilman Martin - in favor ,
Councilwoman Stemple - in favor , and Councilman Simmons - in
favor . This motion carried with all in favor .
REVIEW OPINION FROM FIRST SOUTHWEST COMPANY ON 1990 BOND
r`UNDS 1WTERt T 1`M2NItSGS AND 198E BONDS FOR POSSIBLE LOWERING
OF WATER AND SEWER RATES AS DISCUSSED BY THE CITY COUNCIL:
First Southwest Company has submitted the following
information on the use of bond interest earnings:
1 . Interest earnings from the 1990 $3 .5 bond fund may be
used to help lower water and sewer rates.
2 . That trust indenture setting up the 1988 bond issuance
does not stipulate a sewer sur charge, therefore, the sur
charge pass thru of $5 .00 could be reduced thereby lowering
the water and sewer bills.
3 . To buy back a portion of the 1990 bonds would not be
advisable under existing market conditions .
PAYMENT OF CLAIM FOR PURCHASE OF THREE (3) NEW 1991 POLICE
PATROL CARS: The City has accepted delivery of the three
(3) 1991 Chevrolet Caprice patrol vehicles and these units
have now been fully outfitted and placed in service. The
amount of the bid award for these three vehicles is $44 ,997 .
A motion was made by Mayor Pro Tem Hughes to approve payment
in the amount of $44 , 997 to Ray Chevrolet . Seconded by
Councilwoman Stemple. The vote was as follows : Mayor Akin
- in favor , Mayor Pro Tem Hughes - in favor , Councilman
Wible - in favor , Councilman Martin - in favor , Councilwoman
Stemple - in favor , and Councilman Simmons - in favor . This
motion carried with all in favor.
ADOPTION OF ORDINANCE ENABLING CITY EMPLOYEES ON AN AS
NEEDED BASIS TO BUY BACK INTO THE TEXAS MUNICIPAL RETIREMENT
SYSTEM: If this ordinance is adopted by the Council it
will allow City Employees that leave Municipal Government
and at a later date come back into Municipal Government an
opportunity to contribute to the fund the amount they would
have contributed with continuous service in order to qualify
for retirement longevity benefits. A motion was made by
Councilman Simmons to approve the Ordinance enabling City
Employees on an as needed basis to buy back in to the Texas
Municipal Retirement System. Seconded by Councilman Martin.
The vote was as follows : Mayor Akin - in favor , Mayor Pro
/I/
Tem Hughes - in favor , Councilman Wible - in favor,
Councilman Martin - in favor , Councilwoman Stemple - in
favor , and Councilman Simmons - in favor . This motion
carried with all in favor .
FINANCIAL REPORT FOR PERIOD ENDING JANUARY 31 , 1991 , FOURTH
MONTH FY91 : The first four months of this fiscal year the
City 'has received overall revenue of $2 , 685,000 . During
this same period of time the City has expended $1 ,557 ,690
with a positive balance of $1 , 127 ,000 . This expenditure
figure does not include the debt service amount that was
made on February 15, 1991 in the amount of $680,000 . The
City is 33% through the budget year and not counting debt
service payment which will reflect in the February report
the City has expended 26% of total projected budget
revenues. The City has received 45% of projected budgetary
revenues .
CONSIDER HIRING FULL TIME BUILDING SUPERINTENDENT IN PLACE
OF JANITORIAL SERVICE: The City currently has a contract
for janitorial service which expires on March 31 , 1991 .
This contract is costing the City $23 ,000 per year . Staff
is not satisfied with the frequency and quality of service
provided for City Hall and the Library and the Public Works
Complex . Staff believes there would be much better service
to the City if there was a full time building superintendent
on staff . A motion was made by Councilman Simmons to
approve the hiring of a full time building superintendent
and to terminate the existing janitorial contract . Seconded
by Councilwoman Stemple. The vote was as follows : Mayor
Akin - in favor , Mayor Pro Tem Hughes - in favor , Councilman
Wible - against, Councilman Martin - in favor , Councilwoman
Stemple - in favor , and Councilman Simmons - in favor . This
motion carried with five (5) in favor , and one (1) against .
ADOPTION OF A RESOLUTION TO CONTINUE THE NORTH EAST AREA
DRUG INTERDICTION TASK FORCE PROGRAM: This resolution is
for continued participation in the North East Area Drug
Interdicition Task Force , which includes the cities of
Rockwall , Greenville, Wylie, Rowlett, and Commerce and also
Kauffman, Rockwall and Hunt Counties . The Task Force
consists of one sergeant, four investigators (undercover) ,
and one secretary. During the last two quarters of
operations, the Task Force has seized $108 ,058 in street
value narcotics, $41 ,260 in currency , $300 in weapons , and
$18 ,900 in asset forfeitures. A motion was made by Mayor
Pro Tem Hughes to approve the Resolution to continue the
North East Area Drug Interdiction Task Force Program.
Seconded by Councilman Wible. The vote is as follows:
Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor ,
Councilman Wible - in favor , Councilman Martin - in favor ,
Councilwoman Stemple - in favor , and Councilman Simmons - in
favor. This motion carried with all in favor.
FINAL PAYMENT CLAIM FROM SHIPLEY AND INHOFE ON LANDFILL
CLOSURE ACTIVITIES: This final payment claim is in the
amount of $2 ,501 .38. A motion was made by Councilman Martin
to approve final payment claim in the amount of $2 ,501 .38 to
Shipley & Inhofe. Seconded by Councilman Wible. The vote
was as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes
- in favor, Councilman Wible - in favor , Councilman Martin -
in favor , Councilwoman Stemple - in favor , and Councilman
Simmons - in favor . This motion carried with all in favor .
PAYMENT OF CLAIM FOR CONSULTING ENGINEER ON NEWPORT HARBOR
SEWER LINE ENGINEERING: There are three invoices in this
payment claim which is in the amount of $16,955 . 19 and is
payable to Shimek , Jacobs & Finklea . These invoices are for
the months of September through December , 1990 . A motion
was made by Mayor Pro Tem Hughes to approve the payment
claim in the amount of $16,955 .19 . Seconded by Councilman
Wible. The vote was as follows : Mayor Akin - in favor,
/Q2
Mayor Pro Tem Hughes - in favor , Councilman Wible - in
favor , Councilman Martin - in favor , Councilwoman Stemple -
in favor , and Councilman Simmons - in favor . This motion
carried with all in favor .
REPEALING PREVIOUSLY ADOPTED ORDINANCE ON DESIGNATION OF
HISTORICAL LANDMARK LOCATION AS IT HAS TO DO WITH WYLIE
HISTORICAL LANDMARK PRESERVATION PROGRAM: The City Council
at its meeting of February 12 , 1991 adopted an ordinance,
but since then have been in touch with the Texas Historical
Commission and there are certain guidelines to follow for
drafting Historical Preservation Ordinance and the City
failed to take the following steps:
1 . In the selection of the designation of the 100 blocks of
North and South Ballard Street the City of Wylie did not
conduct a public hearing.
2 . In the selection of the district as noted about the
property owners of record were not notified .
3. Since this is considered overlay zoning the Planning and
Zoning Commission should be consulted.
Mr . John Spillyards of 301 N. Jackson stated that the
Historical Commission did not intend to change zoning,
wanted to encourage everyone to fixed up their property, but
wanted to stay away from the guidelines of the State
standards. The Commission did not want to place any
obligations on the property owners . The Commission just
wanted to honor the property owners , not put an obligation
on them.
A motion was made by Councilman Simmons to repeal the
Ordinance on Designation of Historical Landmark Location.
Seconded by Councilwoman Stemple. THe vote was as follows :
Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor ,
Councilman Wible - against , Councilman Martin - in favor ,
Councilwoman Stemple - in favor , and Councilman Simmons - in
favor . This motion carried with five in favor and one
against .
CITIZEN PARTICIPATION: Mayor Akin invited those wishing to
address the Council to come forward at this time and to
state their name and address for the record and to limit
their time to five minutes.
Mr . Jim Swartz of 506 W. Jefferson addressed the Council on
the courtyard being dedicated to the veterans and nothing
has been done about putting a plaque up for this. Requested
Council to set up a committee to work on this .
Bart Peddicord of 104 Douglas, spoke to Council on the
Veterans Plaque and said the Veterans of Wylie worked on
this for approximately 60 hours and collected approximately
$7 .85 .
Mayor Akin recessed the open meeting and convened Council
into Executive Session under the Authority of Article 6252-
17 V.A.C.S . , Section 2 paragraph "g" personnel - discuss and
consider Employment of a full time City Attorney.
Mayor Akin reconvened Council into open Session at 8 : 25 P.M.
HIRING OF CITY ATTORNEY: A motion was made by Councilman
Martin to approve the hiring of Keith Stretcher of Midland
as City Attorney . Seconded by Councilwoman Stemple. The
vote was as follows : Mayor Akin - in favor , Mayor Pro Tem
Hughes - in favor , Councilman Wible - in favor , Councilman
Martin - in favor , Councilwoman Stemple - in favor , and
Councilman Simmons - in favor . This motion carried with all
in favor.
There being no other matters of business, a motion was made
to adjourn at 8 :35 P.M.
John W. Akin , Mayor
ATTEST :
Carolyn Jones , City Secretary
CITY COUNCIL MEETING
MINUTES
MARCH 12, 1991
The City of Wylie City Council met in regular session on
Tuesday, March 12 , 1991 at 7 :00 P. M. in the Council
Chambers of the Municipal Complex . A quorum was present and
notice of the meeting had been posted in the time and manner
required by law. Those present were Mayor John W. Akin,
Mayor Pro Tem Don Hughes, Council Members Percy Simmons, Pat
Stemple, Chuck Wible, and William Martin, City Manager Bill
Dashner , City Secretary Carolyn Jones , City Engineer Paul
Beaver . Councilman Wright was not present.
Mayor Akin called the meeting to order and Rev. Dan Small
gave the invocation, followed with the Pledge of Allegiance.
APPROVAL OF MINUTES OF JANUARY 8TH, 14TH & 22ND, 1991
COUNCIL MEETINGS : Councilman Wible corrected the minutes
of January 8 , 1991 to reflect the $1 , 500 ,000 was allocated
for Landfill Closure and the relocation of the Service
Center and Animal Shelter . A motion was made by Councilman
Martin to approve the minutes with the above correction.
Seconded by Councilman Wible. The vote was as follows :
Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor,
Councilman Wible - in favor , Councilman Martin - in favor ,
Councilwoman Stemple - in favor , and Councilman Simmons - in
favor . This motion carried with all in favor .
PRESENTATION OF CERTIFICATION OF APPRECIATION : A
Certification of Appreciation was presented to Mr . Robert
Stemple for his time and hard work in landscaping the
Veterans Courtyard . A Certification of Appreciation was
presented to Officer Don McCarter for outstanding
Achievement during a traffic stop. Mayor Akin made both of
these presentations.
PROCLAMATION REQUIRING DOWNTOWN BUSINESS DISTRICT, 1000
BLOCKS OF NORTH AND SOUTH BALLARD ST. TO BE ESTABLISHED AS A
HISTORIC LANDMARK AREA: Mayor Akin read the following
proclamation into the record:
WHEREAS, Downtown Wylie (what is now designated as the 100
blocks of North and South Ballard Street) best represents
the legacy of the commercial center of Wylie; and
WHEREAS, City fathers Brown and Burns established their
Grocery and Dry Goods store on the northwest corner of
Ballard and Oak approximately concurrently with the November
8, 1887 Incorporation of the City of Wylie, and Downtown was
born; and
WHEREAS in the last decade of the 19th Century, a visitor to
Downtown Wylie would have seen dirt streets, boardwalks,
four saloons, a livery stable, a harness shop, a barber
shop, a large hotel , an implement store, a dry goods store
and a furniture store; and
WHEREAS, by approximately 1910 a thriving Wylie had grown,
and the first old wooden buildings had given way to much of
what we see today; and
NOW THEREFORE, I , JOHN W. AKIN, MAYOR OF THE CITY OF WYLIE,
TEXAS, DO PROCLAIM THE 100 BLOCKS OF NORTH AND SOUTH BALLARD
STREET A WYLIE HISTORIC LANDMARK and hereafter to be
referred to as HISTORIC DOWNTOWN WYLIE and should be
designated with an appropriate marker .
/5
PUBLIC HEARING ON THE URGENT NEED RESOLUTION AND ON THE
URGENT NEED GRANT APPLICATION TO THE TEXAS DEPARTMENT OF
COMMERCE AND THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
FOR $400,000 IN ORDER TO CONDUCT AN INFLITRATION AND INFLOW
ANALYSIS OF THE CITY ' S SANITARY SEWER SYSTEM TO ASCERTAIN
PROBLEMS : This public hearing is the first of two public
hearings for a need of a grant application to be presented
to the Texas Department of Commerce. The City for sometime
has been experiencing a great deal of infiltration and
inflow of storm water and ground water into the City ' s
underground sanitary sewer system and overloading the sewer
treatment plant . Funds are available at this time to
conduct this study which will include underground televising
of lines and smoke tests for city lines and private lines.
Authorization is requested for the City to submit an
application for $400,000 which carries no local match.
Mayor Akin opened the public hearing and requested those
wishing to speak on this issue to come forward and state
their name and address for the record. There being no
speakers at this time, Mayor Akin closed the public hearing.
CONSIDER ADOPTION OF AN URGENT NEED RESOLUTION AND
AUTHORIZING AN URGENT NEED GRANT APPLICATION TO THE TEXAS
DEPARTMENT OF COMMERCE AND THE DEPARTMENT OF HOUSING AND
URBAN DEVELOPMENT FOR $400 ,000 IN ORDER_ TO CONDUCT AN
INFILTRATION AND INFLOW ANALYSIS OF THE CITY S SANITARY
SEWER SYSTEM: This is the first adoption of an Urgent Need
Resolution and authorizing an Urgent Need Grant Application
to the Texas Department of Commerce and the Department of
Housing and Urban Development for $400 ,000 in order to
conduct an infiltration and inflow analysis of the City' s
Sanitary Sewer System. A motion was made by Mayor Pro Tem
Hughes to approve the Urgent Need Resolution and authorize
an Urgent Need Grant Application in the amount of $400 ,000 .
Seconded by Councilman Martin. The vote was as follows:
Mayor Akin - in favor, Mayor Pro Tem Hughes - in favor ,
Councilman Wible - in favor , Councilman Martin - in favor,
Councilwoman Stemple - in favor , and Councilman Simmons - in
favor, This motion carried with all in favor .
ADOPTION OF A RESOLUTION ENCOURAGING AND AUTHORIZING THE
DEVELOPMENT CORPORATION OF WYLIE TO USE ALL AVAILABLE SALES
TAX RECEIPTS FOR THE CONSTRUCTION OF AND COMPLETION OF STATE
HIGHWAY 544 AND STATE HIGHWAY 78 : This resolution is
encouraging and authorizing the use of sales tax money for
acquisition of easements and other costs related to the
extension and widening of the two highways . Mayor Akin read
the following Resolution into the record:
A RESOLUTION OF THE CITY OF WYLIE, WYLIE, TEXAS ENCOURAGING
THE CITY OF WYLIE DEVELOPMENT CORPORATION TO USE ALL
AVAILABLE SALES TAX RECEIPTS TO PROMOTE AND BRING ABOUT THE
CONSTRUCTION OF TEXAS STATE HIGHWAY 544 AND TEXAS STATE
HIGHWAY 78 .
WHEREAS, the future economic growth of the City of Wylie is
directly tied to the widening and extension of State Highway
544 and State Highway 78 and
WHEREAS, the City of Wylie Development Corporation was
established with the primary goal of supporting and funding
economic development in Wylie and
WHEREAS, the City of Wylie voted sales tax receipts to be
used for economic development.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, CITY OF
WYLIE TEXAS, THAT;
SECTION 1 The City Council of the City of Wylie hereby
recommends and encourages that the City of Wylie Development
Corporation use all available sales tax receipts for the
promotion and completion of State Highway 544 and State
Highway 78 .
SECTION 2 The City Council of the City of Wylie recommends
that in accordance with the Texas Department of
Transportation and Collin County Commissioners Court that
sales tax receipts received by the Development Corporation
could be used for acquisition of needed and necessary
highway right-of-way that would speed up and enhance
construction of the two major transportation links to Wylie.
DULY RESOLVED by the City Council of the City of Wylie Texas
on the 12th day of March, 1991 .
A motion was made by Councilman Simmons to approve the above
Resolution as read. Seconded by Councilman Martin. The
vote was as follows : Mayor Akin - in favor , Mayor Pro Tem
Hughes - in favor , Councilman Wible - in favor , Councilman
Martin - in favor, Councilwoman Stemple - in favor , and
Councilman Simmons - in favor . This motion carried with all
in favor .
AMENDING FY91 POLICE DEPARTMENT BUDGET TO UTILIZE
DRUG/SEIZURE MONEY FOR IMPROVEMENTS AND ENHANCEMENTS TO CITY
POLICE DEPARTMENT IN COMPLIANCE WITH FEDERAL LAW AS A
SUPPLEMENTAL APPROPRIATION: In January, 1991 one of the
City ' s police officers made a routine traffic stop which
lead to the seizure of $55,000 worth of assets directly
connected to illicit narcotics activities. Under federal
law the City received 90% of this $55,000 . There are
federal guidelines that stipulate how the money has to be
used within one year and must be used for law enforcement.
The following is a budget which has been presented to the
City Manager for recommendation to the Council . This budget
was prepared by the Chief Gilmore and the Police Department:
ESTIMATED COST EQUIPMENT OR ITEM
$2,000 .00 Convert police radios to their own
frequency
$3,000 .00 Change from present gray uniforms
to the traditional police blue
uniforms
$ 145.00 Storage lockers for prisoner ' s
personal possessions
$4 ,000 .00 CCTV cameras and installation for
jail area
$ 350 . 00 Microwave to heat food for
prisoners , present microwave is to
small and worn out
$ 300.00 Small refrigerator for police break
room so personnel can bring
lunches . Also evidence use on
perishable items
$ 700 .00 To replace uniform police badges
with requested larger size.
Present badges are too small and
are showing wear
$ 400 .00 Mug shot camera needed for
prisoners
$14,000 .00 Recorder for dispatch (used price,
if one can be located) .
$ 600 .00 Punch time clock for dispatch
indicating day, time received , time
arrived , and time cleared
automatically
$ 36.00 1,000 cards for use with time clock
$ 200 .00 Portable light for VCR camera for
use in crime scenes
$ 800 .00 One additional police hand-held
radio
$ 300 .00 Shelving for police property room
$7 ,900 .00 Hardware and software, computer ,
two printers , police records, etc .
$5 ,000. 00 Purchase used vehicle for CID.
Present 1983 Chevrolet has 94 ,000
miles
$43 ,481.00 TOTAL ESTIMATED COSTS
A motion was made by Councilman Simmons to approve the above
amended budget for the Police Department . Seconded by
Councilwoman Stemple. The vote was as follows : Mayor Akin
- in favor , Mayor Pro Tem Hughes - in favor , Councilman
Wible - in favor , Councilman Martin - in favor , Councilwoman
Stemple - in favor , and Councilman Simmons - in favor . This
motion carried with all in favor .
PAYMENT CLAIM TO CONTRACTOR FOR PHASE I CAPITAL IMPROVEMENT
STREET PROGRAM, CHIP AND SEAL AS BID: This payment claim is
in the amount of $15,766.08 and is to Bolin Construction Co .
for Phase I of the Chip and Seal program. This invoice is
for Butler - Highway 78 to Ballard; Jackson - Butler to
College; Calloway - Birmingham to Ballard; College -
Birmingham to Ballard . A motion was made by Councilman
Martin to approve the payment claim to Bolin in the amount
of $15 ,766 .08 . Seconded by Councilman Wible. The vote was
as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes -
in favor , Councilman Wible - in favor , Councilman Martin -
in favor , Councilwoman Stemple - in favor , and Councilman
Simmons - in favor . This motion carried with all in favor .
AN ORDINANCE AMENDING ORD . NO 90-18 AND LOWERING WATER AND
SEWER RATES EFFECTIVE DATE TO BE ESTABLISHED BY THE CITY
COUNCIL: Staff recommends lowering the water rates by $2 .31
and sewer pass through rates by $2 .69 . This would be a
total savings of $5 .00 per month on a utility bill . This
has come from a conversation with Mr . Frank Medanich of
First Southwest . Mr . Medanich stated the City could do the
following to reduce water rates. Of the 1990 $3 ,500 ,000
bond fund, place $1,000 ,000 in the Interest and Sinking Fund
account to draw interest at an annual rate of 8% per year .
this would generate $80 ,000 per year . The other option
would be to use certain amounts of the principal which is
$1 ,000 ,000 . $175,000 annually could be transferred into the
Utility Fund out of the principal bond amount to offset the
loss of revenue by lowering all water and sewer bills by
$5.00 per month. A motion was made by Councilman Simmons to
approve the ordinance which would lower water and sewer
rates by $5 .00 per month per customer . Seconded by
Councilwoman Stemple. The vote was as follows : Mayor Akin
- in favor , Mayor Pro Tem Hughes - in favor , Councilman
Wible - in favor , Councilman Martin - in favor , Councilwoman
Stemple - in favor, and Councilman Simmons - in favor . This
° motion carried with all in favor .
LETTER TO BFI REQUESTING A DELAY OF SANITATION RATE INCREASE
PER THE FIVE (5) YEAR CONTRACT AND THE CONSUMER PRICE INDEX
AND DISCUSS WITH BFI WAYS TO REDUCE RESIDENTIAL AND
COMMERCIAL RATES: Staff has made contact with BFI
requesting information on the savings if the City went with
one pickup per week instead of two per week and to delay the
CPI increase. Staff is waiting on a reply to this. A
motion was made by Mayor Pro Tem Hughes to table this item
until BFI replies to the letter . Seconded by Councilman
Martin . The vote was as follows : Mayor Akin - in favor ,
Mayor Pro Tem Hughes - in favor , Councilman Wible - in
favor , Councilman Martin - in favor , Councilwoman Stemple -
in favor, and Councilman Simmons - in favor . This motion
carried with all in favor to table.
UPDATE AND PROGRESS REPORT TO TEXAS WATER COMMISSION ON
ELIMINATION OF PUMP AND HAUL OPERATIONS: There has been a
formal report sent to the Texas Department of Health
advising them of the progress being made on the elimination
of pump and haul with in the City of Wylie. This report
also advised the TWC of the lift stations eliminated and of
the interceptor tie-ins which eliminated three pump and haul
locations. The Commission has also been advised that the
City has a new mandatory sewer connection ordinance. The
staff feels that with the completion of Muddy Creek
Interceptor, Phase II Interceptor and Newport Harbor
Interceptor the City will be off pump and haul and will
submit a formal request to the Commission that will lift the
Texas Water Commission enforcement order and close out this
long ordeal .
UPDATE AND PROGRESS REPORT ON LANDFILL TESTING AND
MONITORING AND APPROVAL FROM TEXAS DEPARTMENT OF HEALTH ON
MONITORING WELL EXTENSION: Mr . David Buchanan, stated
that the attorneys wrote for an extension on installation of
new wells and piezometers and of removing certain wells and
piezometers . This extension was requested due to the rains
and was granted by the Texas Department of Health. Today
one of the wells was drilled and one piezometer was
installed .
COMPLIANCE WITH TEXAS WATER COMMISSION REQUIREMENTS TO
INSTALL ONE (1) ADDITIONAL MONITORING WELL AT THE WYLIE
SERVICE CENTER SITE: This additional monitoring well is
being installed as a result of the completed Jones and Neuse
Report on the land and amend existing contract . As a result
of the Jones and Neuse study which was submitted to the
Texas Water Commission, there is only one additional
monitoring well being required at the service center . The
estimated cost on the installation of this well is $6, 000 .
Staff would recommend that the contract with Jones and Neuse
be amended to include this work. If this is not done, the
City will have to solicit proposals and hire another
environmental consulting firm. Staff recommends this
amendment to the contract since time is important . A motion
was made by Councilman Simmons to approve the amendment to
the contract and the additional well at the service center .
Seconded by Councilman Wible. The vote was as follows:
Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor ,
Councilman Wible - in favor , Councilman Martin - in favor ,
Councilwoman Stemple - in favor, and Councilman Simmons - in
favor . This motion carried with all in favor .
FINAL PAYMENT REQUEST TO PATE AND PATE ON MUDDY CREEK SEWER
LINE AND ACCEPT PROJECT AS COMPLETE AND ACTIVATE ONE (1)
YEAR MAINTENANCE BOND: This is the final payment on this
project. Per an Indemnity Agreement between the City of
Wylie and Pate & Pate, $6, 000 .00 will be withheld from the
final payment to be used for the Gilbert Welch damage claim.
The total amount paid for this contract which will include
the final payment is $698, 342 . 18 . A one year maintenance
bond has been posted . The contract has settled with all
property owners and the seeding/sprigging of the SCS/Gilbert
Welch property will be accomplished by alternate means .
Staff recommends approval . A motion was made by
• Councilwoman Stemple to pay the final payment request to
Pate and Pate in the amount of $29 , 217 . 10 . Seconded by
Councilman Martin. The vote was as follows : Mayor Akin -
in favor, Mayor Pro Tem Hughes - in favor, Councilman Wible
- in favor , Councilman Martin - in favor , Councilwoman
Stemple - in favor, and Councilman Simmons - in favor . This
motion carried with all in favor .
PAYMENT REQUEST NUMBER TWO TO E. L. DALTON ON NEWPORT HARBOR
SEWER LINE PROJECT: This payment request is in the amount
of $59, 833 . 89 for work accomplished on the Newport Harbor
project . A total amount of $88 ,222 .60 of work has been
accomplished to date on this contract which represents 30%
completion for dollar amount . A motion was made by
Councilman Martin to approve the payment request in the
amount of $59 ,833 .89 to E. L. Dalton . Seconded by
Councilman Wible. The vote was as follows : Mayor Akin - in
favor , Mayor Pro Tem Hughes - in favor , Councilman Wible -
in favor, Councilman Martin - in favor , Councilwoman Stemple
- in favor , and Councilman Simmons - in favor . This motion
carried with all in favor.
PAYMENT OF CLAIM FROM SHIMEK, FINKLEA AND JACOBS, CONSULTING
ENGINEERS ON PHASE II SEWER INTERCEPTOR PROJECT: This claim
was originally submitted to the City in June, 1990 , during
the time there was no City Manager and the claim was not
paid. This claim has been checked out and it is legitimate.
The amount of this claim is for $1 ,567 .77 for services
rendered thru May of 1990 . Payment of this claim would
bring the "not to exceed" contract to its maximum allowable
of $33 ,735. Staff recommends payment of this claim. A
motion was made by Mayor Pro Tem Hughes to approve the
payment of claim from Shimek, Finklea and Jacobs in the
amount of $1 ,567 .77 . Seconded by Councilman Martin. The
vote was as follows : Mayor Akin - in favor , Mayor Pro Tem
Hughes - in favor , Councilman Wible - in favor , Councilman
Martin - in favor , Councilwoman Stemple - in favor, and
Councilman Simmons - in favor . This motion carried with all
in favor .
PAYMENT OF CLAIM TO SHIMEK, JACOBS & FINKLEA FOR ENGINEERING
WORK ON NEWPORT HARBOR SEWER LINE PROJECT: This payment
claim is in the amount of $2 , 373. 93 for engineering services
through January, 1991 on the Newport Harbor Sewer Line
Project . A motion was made by Mayor Pro Tem Hughes to
approve the payment claim in the amount of $2 ,373 . 93 to
Shimek, Jacobs & Finklea for engineering work on Newport
Harbor Sewer Line Project . Seconded by Councilman Wible.
The vote was as follows : Mayor Akin - in favor, Mayor Pro
Tem Hughes - in favor , Councilman Wible - in favor,
Councilman Martin - in favor, Councilwoman Stemple - in
favor , and Councilman Simmons - in favor . This motion
carried with all in favor .
POSSIBLE REIMBURSEMENT TO FEMA FOR INSUFFICIENT REPORTING
AND DOCUMENTATION ON EMERGENCY FUNDS DURING 1989 CITY FLOOD
DAMAGE: The City has received a bill from FEMA in the
amount of $13, 652 for reimbursement because the City did not
follow proper guidelines in reporting the usage of these
funds. Today FEMA has contacted the City and withdrawn this
request for reimbursement and has given us time to find the
invoices and put a report together for them.
CONSIDER TWO (2) RESIDENTIAL WATER TAPS OUTSIDE THE CITY
LIMITS : Mr . Odell Justus has requested two (2) water taps
on his property which is outside the city limits. These
taps would be located at 1504 and 1505 S. Ballard which is
just outside the city limits. The estimated costs for the
two taps would range upwards to $700 per tap for a total
C249
estimated cost of $1 ,400 , and all costs are to be paid by
the owner . There is a 14 " main available for a connection,
pressure and capacity is not a problem. A motion was made
by Councilman Simmons to approve the two (2) water taps for
Mr . Justus at 1504 and 1505 S. Ballard. Seconded by Mayor
Pro Tem Hughes . The vote was as follows : Mayor Akin - in
favor , Mayor Pro Tem Hughes - in favor , Councilman Wible -
in favor , Councilman Martin - in favor , Councilwoman Stemple
- in favor, and Councilman Simmons - in favor . This motion
carried with all in favor .
FINAL REPORT AND COST OF ACQUISITION OF 18 SEWER LINE
EASEMENTS ON NEWPORT HARBOR SEWER LINE: The total amount
for acquisition for 17 easements on the Newport Harbor Sewer
Line is $2 ,670 . If you include Sparky Beckham' s easement of
$9 , 500 the total amount for 18 easements is $12 , 170 .
Compare this with the 54 easements acquired on the Muddy
Creek Interceptor and Phase II Sewer Line which was
$202 ,448 . The average cost per easement on the Newport
Harbor Sewer Line was $676 and the average cost per easement
on the Muddy Creek Interceptor and Phase Ii Interceptor was
$3 ,749. and increase of over 450% per easement .
ACCEPTANCE OF SEWER LINE EASEMENT FROM C. T . BECKHAM: Staff
is seeking authorization to pay Mr . Beckham $9 ,500 for the
last remaining easement in the Newport Harbor Sewer Line
project . A motion was made by Councilman Simmons to
approve the acceptance of a sewer line easement from C. T.
beckham in the amount of $9 ,500 . Seconded by Councilman
Martin. The vote was as follows : Mayor Akin - in favor ,
Mayor Pro Tem Hughes - in favor , Councilman Wible - in
favor , Councilman Martin - in favor , Councilwoman Stemple -
in favor , and Councilman Simmons - in favor .
City Manager Bill Dashner read the following letter into the
records as it will be filed as a part of the easement in
County:
Dear Mr . Beckham:
This letter is to clarify the purpose of Resolution 91-2-12-
91 passed on February 12 , 1991 by the Wylie City Council
which requires the owners of proposed Newport Harbor Phase
II to remit to the City $150 ,000 prior to any hookup to the
transmission line during initial development .
The primary purpose of the project is to eliminate a pump &
haul situation from 88 Phase I lots and is mandated by the
Texas Water Commission.
The proposed 177 Phase II lots will provide 2/3 of the total
design flow and was requested to be included in the design
by the developer which required relocation of the lift
station , plus incidentals.
Since Phase II is unplatted , this project is unique in the
application of the existing Pro-Rata Ordinance 90-5 which
would have required donation of an easement as designated by
the City Engineer and reimbrusement of funds on a pro-rata
basis to the owner (City) who installed the sewerage
improvements .
In order to apply the intent of the Pro-Rata Ordinance 90-5
and consider pro-ration of flows being conveyed, the
remittance of $150 ,000 was derived .
Please be assured that the City will not apply both the
Resolution amount of $150 ,000 and the Pro-Rata Ordinance 90-
5 either now, or in a future date.
Sincerely yours,
Bill Dashner
City Manager
PAYMENT OF INVOICE FROM HELMBERGER ASSOCIATES FOR SERVICE
RENDERED FOR PREPARATION OF OFFICIAL ZONING MAP: This
invoice is in the amount of $2 ,447 .60 and is a part of a bid
awarded to Helmberger Associates on January 22 , 1991 in an
amount not to exceed $10,134 .66 . A motion was made by
Councilman Martin to approve the invoice in the amount of
$2 ,477 .60 to Helmberger Associates. Seconded by Councilman
Simmons . The vote was as follows : Mayor Akin - in favor,
Mayor Pro Tem Hughes - in favor, Councilman Wible - in
favor , Councilman Martin - in favor , Councilwoman Stemple -
in favor, and Councilman Simmons - in favor . This motion
carried with all in favor .
AMENDING ATHLETIC FIELD POLICIES AND REGULATIONS FOR
ACTIVITIES ON SUNDAY: Staff is recommending that the
Council approve amending the Athletic Field Policies and
Regulations to allow Sunday activities to begin at 12 :00
Noon and continue until 11: 00 P.M. A motion was made by
Councilman Simmons to approve the amendment for the Athletic
Field Polices and Regulations for Activities on Sunday to
begin at 12: 00 Noon and continue until 11:00 P.M. .
Seconded by Councilwoman Stemple. The vote was as follows :
Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor,
Councilman Wible - in favor , Councilman Martin - in favor ,
Councilwoman Stemple - in favor , and Councilman Simmons - in
favor . This motion carried with all in favor .
REPLACEMENTS AND REAPPOINTMENTS TO MASTER PLAN/GOALS
COMMITTEE : Mr . John Spillyards of 301 N. Jackson addressed
the Council asking them to appoint new people and/or
abandoned the rule of a quorum.
Mrs . Cheryl Edwards of 613 Andersonville addressed the
Council regarding the quorum laws for this committee.
Council discussed that the Planning and Zoning Board Members
should all be asked to serve on this committee if they so
choose and that each Council member would appoint another
five members in addition to those who have already been
appointed. Council also discussed that each of the members
who have not been to a meeting need to be contacted and see
if the people want to serve. A motion was made by
Councilman Simmons to table and that each member of the
Council should find five more citizens wishing to serve on
the committee . Seconded by Councilman Martin. The vote was
as follows : Mayor Akin - in favor , Mayor Pro Tem Hughes -
in favor , Councilman Wible - in favor , Councilman Martin -
in favor , Councilwoman Stemple - in favor , and Councilman
Simmons - in favor . This motion carried with all in favor.
SELECT THREE CANDIDATES FOR APPOINTMENT TO THE COLLIN COUNTY
PLANNING COMMITTEE: Council Members suggested Marvin
Blakey, Bobby Skipwith and Chuck Trimble. A motion was
made by Councilman Martin to select Marvin Blakey , Bobby
Skipwith and Chuck Trimble as candidates for appointment to
the Collin County Planning Committee . Seconded by
Councilman Wible. The vote was as follows : Mayor Akin - in
favor , Mayor Pro Tem Hughes - in favor , Councilman Wible -
in favor, Councilman Martin - in favor , Councilwoman Stemple
- in favor , and Councilman Simmons - in favor . This motion
carried with all in favor .
CITIZEN PARTICIPATION: Bobby Jennings of 501 Gaston Drive
North addressed the Council concerning the recycling bin,
there is no bin for plastic or papers .
Mayor Akin recessed the open meeting and convened Council
into Executive Session at 9 :05 P.M. under the Authority of
Article 6252-17 V.A.C.S . , Section 23 paragraph "g" Personnel
0702
Matters; to review City Attorney applicants ' s professional
qualifications and review City Manager Bill Dashner' s
employee evaluation after six months employment.
Mayor Akin reconvened the Council into open session at
10 :05 P.M.
HIRING A FULL TIME CITY ATTORNEY: Council gave City
Manager direction to set up two interviews for Tuesday
night .
SIX MONTHS EMPLOYEE EVALUATION OF CITY MANAGER: A motion
was made by Mayor Pro Tem Hughes to increase the salary of
the City Manager to $55 ,0000 . annually . Seconded by
Councilman Simmons. The vote was as follows : Mayor Akin -
against , Mayor Pro Tem Hughes - in favor , Councilman Wible -
against , Councilman Martin - in favor , Councilwoman Stemple
- in favor, and Councilman Simmons - in favor . This motion
carried with four in favor , and two against .
There being no other matters of business , a motion was made
by 10 :08 P.M. to adjourn, with all in favor .
John W. Akin , Mayor
ATTEST :
Carolyn Jones, City Secretary
CITY COUNCIL MEETING
MINUTES
MARCH 26, 1991
The City of Wylie City Council met in regular session on
Tuesday , March 26 , 1991 at 7 :00 P.M. in the Council Chambers
of the Municipal Complex . A quorum was present and notice
of the meeting had been posted in the time and manner
required by law. Those present were Mayor John W. Akin,
Mayor Pro Tem Don Hughes, Council Members Percy Simmons,
Chuck Wible, Pat Stemple, and William Martin, City Manager
Bill Dashner , City Secretary Carolyn Jones, City Engineer
Paul Beaver , and Park Director Bill Nelson.
Mayor Akin called the meeting to order and Rev. Dan Small
gave the invocation followed with the Pledge of Allegiance.
SECOND PUBLIC HEARING ON URGENT NEED RESOLUTION AND AN
URGENT NEED GRANT APPLICATION TO THE TEXAS DEPARTMENT OF
COMMERCE AND THE DEPARTMENT OF HOUSING URBAN DEVELOPMENT FOR
$400,000 : This grant application would allow the city to
conduct an Infiltration and Inflow Analysis of the City ' s
Sanitary Sewer System to ascertain problems and make
necessary and needed repairs . Mayor Akin opened the
public hearing and invited those wishing to address the
Council on this matter to come forward and state their name
and address for the record . There being no speakers at this
time Mayor Akin closed the public hearing .
ADOPTION OF URGENT NEED RESOLUTION AND AUTHORIZING AN URGENT
NEED GRANT APPLICATION TO THE TEXAS DEPARTMENT OF COMMERCE
AND THE DEPARTMENT OF HOUSING URBAN DEVELOPMENT FOR
$400 ,000 : This grant application in the amount of $400,000 .
would allow the City to conduct an Infiltration and Inflow
Analysis of the City' s Sanitary Sewer System to ascertain
problems and make necessary and needed repairs . A motion
was made by Mayor Pro Tem Hughes to approve the Urgent Need
Resolution and authorize an Urgent need Grant Application to
the Texas Department of Commerce and the Department of
Housing Urban Development for $400 ,000 . Seconded by
Councilman Wible . The vote was as follows : Mayor Akin - in
favor , Mayor Pro Tem Hughes - in favor , Councilman Wible -
in favor , Councilman Martin - in favor , Councilwoman Stemple
- in favor , and Councilman Simmons - in favor . This motion
carried with all in favor .
REAPPOINTMENT OF MR. HARRY TIBBALS OR APPOINTMENT OF A NEW
DIRECTOR TO THE NORTH TEXAS MUNICIPAL WATER DISTRICT BOARD :
This appointment will be for a term of three years , from
June 1 , 1991 to May 31 , 1993 . A motion was made by
Councilman Martin to appoint Mr . Harry Tibbals to the North
Texas Municipal Water District Board for a three year term.
Seconded by Councilman Wible. The vote was as follows :
Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor,
Councilman Wible - in favor , Councilman Martin - in favor,
Councilwoman Stemple - in favor , and Councilman Simmons - in
favor . This motion carried with all in favor .
CITY FINANCIAL REPORT FOR PERIOD ENDING FEBRUARY 28 , 1991 -
5TH MONTH OF FY91 : Through the first five 00 months, the
City has collected in revenue $3 , 350 ,000 . The City has
expended to date $2,568,000 for a five month positive
balance of $782 ,000 . The City has now collected 56% of the
projected budget of $5 ,955,000 . The City has in reserve
funds and restricted fund accounts interest bearing funds in
the amount of $3 ,671,000 .
CITY INVESTED FUNDS AS OF FEBRUARY 28 , 1991 AND UNINVESTED
BALANCES IN OPERATIONAL ACCOUNTS AS OF FEBRUARY 28, 1991
(PROVIDENT BANK) : There is a total of $2 , 272,743. 50 in
invested funds and a total of $1 , 398 ,431 . 42 in uninvested
funds . Which is a total of all funds in the amount of
$3 ,671 ,174 .92 .
CONSIDER TEXAS TAX CODE SECTION 33 .06 VERNON CIVIL STATUTES
ALLOWING, UNDER CONTROL CONDITIONS, ELDERLY HOMESTEAD
HOMEOWNERS TO DEFER AD VALOREM TAX ASSESSMENTS: City
Government may defer Ad Valorem Tax payments for elderly
homestead homeowners living alone upon filing of an
affidavit with the appraisal district to postpone payment of
property taxes . An elderly person by statute is 65 or
older . This could be done as long as the elderly property
owners own and live in the residence. This type of tax
deferral only postpones payment, it does not cancel them.
Property taxes and 8% interest continue to accrue against
the homestead property during the deferral period. The
taxing unit (City) is permitted to collect the tax and all
penalties and interest accrued and due on the property when
the elderly taxpayers ceases to own or reside in the
property. Staff needs direction to prepare and ordinance
for this law. A motion was made by Councilman Martin to
authorize the staff to prepare an Ordinance for elderly
Homestead homeowners to defer Ad Valorem Tax Assessments.
Seconded by Councilman Simmons. The vote was as follows :
Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor,
Councilman Wible - in favor , Councilman Martin - in favor ,
Councilwoman Stemple - in favor , and Councilman Simmons - in
favor . This motion carried with all in favor .
REPORT ON STREET RECONSTRUCTION, STREET IMPROVEMENTS, ALLEY
AND DRAINAGE IMPROVEMENTS SINCE JULY, 1990 : There has been
thirty-five (35) City Streets that have been reconstructed
and overlaid or chip and seal since July, 1990 . This road
work cost $1 ,606,000 and represents approximately 12 miles.
All of these streets have been done without any assessment
on the public . County Bond funds , perimeter Street money,
Street Reconstruction fund and City Budget through the
Maintenance and Operation account has funded all the work.
It was suggested to have some type of recognition to the
Street Department for their work and to the citizens for
their inconvenience and also to invite Jerry Hoagland. It
was then suggested to have a Barbecue, and to place this on
the next council agenda .
Gary Estes of 518 Miss Ellie Circle stated that the street
improvements is very much appreciated, but voiced concern on
the fact that McCreary Road was not completed all the way
through and at the cost of the road repairs .
LETTER FROM DALLAS AREA RAPID TRANSIT AUTHORITY ON RAILROAD
CROSSING AT MCCREARY ROAD: The letter received from Dallas
Area Rapid Transit is notifying the City that they will
require the City to continue signalization under the
original obligation with Southern Pacific Railroad .
AWARDING COMPETITIVE BID PROPOSALS FOR CONCESSION RIGHTS,
FULL FRANCHISE AT COMMUNITY PARK : There were four bids
received , which are as follows :
Allan Weiss, Dallas, Texas
Nick Bert, Dallas , Texas
Mark Jenneman, Wylie, Texas
Dale Storey , Wylie, Texas
After close analysis and review it is hereby recommended
that Alan Weiss of Dallas, Texas be awarded the bid for the
following reasons:
075
1 . City will receive 21% of gross sales
2 . Far superior menu and concession items
3. Prices for items
4. Experience in working with the Public Sector with City
and State of Texas
5 . References
A motion was made by Mayor Pro Tem Hughes to award the bid
for concession rights, full franchise at Community Park to
Alan Weiss, Dallas, Texas. Seconded by Councilwoman
Stemple. The vote was as follows : Mayor Akin - in favor,
Mayor Pro Tem Hughes - in favor , Councilman Wible - in
favor , Councilman Martin - in favor , Councilwoman Stemple -
in favor, and Councilman Simmons - in favor . This motion
carried with all in favor .
AN ORDINANCE ADOPTING BY REFERENCE NORTH TEXAS COUNCIL OF
GOVERNMENT STANDARD SPECIFICATIONS FOR PUBLIC WORKS
CONSTRUCTION TO AUGMENT CITY OF WYLIE PUBLIC WORKS
SPECIFICATION ORDINANCE: The City currently has an
ordinance outlining sub-division standards on all Public
Works construction . These standards are inadequate and
insufficient to enforce acceptable construction standards.
A motion was made by Councilman Simmons to approve the
Ordinance adopting the North Texas Council of Government
Standard Specifications for Public Works Construction.
Seconded by Councilman Martin. The vote was as follows :
Mayor Akin - in favor , Mayor Pro Tem Hughes - in favor,
Councilman Wible - in favor, Councilman Martin - in favor ,
Councilwoman Stemple - in favor , and Councilman Simmons - in
favor. This motion carried with all in favor .
PAYMENT OF CLAIM TO CONTRACTOR FOR PHASE I CAPITAL
IMPROVEMENT STREET PROGRAM, CHIP AND SEAL AS BID: This
claim is in the amount of $10 ,416 .65 and is for Jackson St.
between College to Citizen, Citizen to W. Kirby and W. Kirby
to Birmingham. A motion was made by Mayor Pro Tem Hughes to
approve the payment claim in the amount of $10,416 . 65 , to
Bolin Construction . Seconded by Councilman Martin. The
vote was as follows : Mayor Akin - in favor, Mayor Pro Tem
Hughes - in favor , Councilman Wible - in favor , Councilman
Martin - in favor, Councilwoman Stemple - in favor , and
Councilman Simmons - in favor . This motion carried with all
in favor .
CONSIDER CONSTRUCTION OF A NEW ROAD INTO WYLIE COMMUNITY
PARK: At the present time there is only one entrance into
the Park and has created serious problems getting in and out
of the Park. The only entrance is Thomas Street . The
School District has granted a 24 ' road easement across the
property that will get the City an exit onto Hilltop. The
City crews can construct this road , sub-base, drainage , etc
and then can contract out the overlay through the existing
annual bid contract . This road will be approximately 24 '
wide, with an estimated cost of materials and asphalt being
approximately $13 ,000 . A motion was made by Councilman
Simmons to approve the construction of a new road into Wylie
Community Park provided the School Board is in agreement.
Seconded by Councilwoman Stemple . The vote was as follows:
Mayor Akin - in favor, Mayor Pro Tem Hughes - in favor,
Councilman Wible - in favor , Councilman Martin - in favor,
Councilwoman Stemple - in favor and Councilman Simmons - in
favor . This motion carried with all in favor .
FUNDING SOURCE IN ORDER TO RECONSTRUCTION KREYMER LAND FROM
STATE HIGHWAY 78 TO BROWN ST. : According to the City' s five
year Capital Street Improvement Program it will cost
approximately $51 ,000 to totally reconstruct Kreymer Lane.
Centennial Homes put $61 ,000 into the Perimeter Street Fund
to do Woodlake Village Development . This development is on
hold and will not be done in the near future. Staff has
suggested to transfer this money and do Kreymer Lane since
it' s the same development company and the two development
areas connect . In order to make this completely feasible
the City should debit the Centennial Homes Woodlake Village
Account for $61 ,000 and when the development comes about the
City will be responsible for $61 ,000 . There is a pressing
need to do something with Kreymer Lane . Centennial wants
the City to pay them back the money within 18 months, not
return the funds to the Perimeter Street Fund . The City
should pay the money back to the fund whether Woodlake
Village is developed or not .
Mr . Ben Bengle and Mr . Pat Miner, both live in this area,
voiced concern about the road condition and how is it
tearing up their vehicles.
A motion was made by Councilman Martin to table until a
later date . Seconded by Councilman Simmons. The vote was
as follows : Mayor Akin - in favor, Mayor Pro Tem Hughes -
in favor , Councilman Wible - in favor , Councilman Martin -
in favor, Councilwoman Stemple - in favor , and Councilman
Simmons - in favor . This motion carried with all in favor.
LANDFILL MONITORING WELLS WORK ORDER 030289012 , ADDENDUM NO.
1 , PHASE II , TO CONTRACT WITH JONES AND NEUSE, INC. : The
need for this addendum is the State Health Department did
not specify well completion standards in their letter of
october 17 , 1990 on which Jones & Neuse based their cost
estimate. The specifications will require materials in some
cases more stringent than those used in standard monitoring
well and piezometer construction . The cost of these new
wells and piezometers has increased by $3 ,900 .00. There is
also an additional $800 .00 due to an extra meeting to spot
well locations, drilling of an extra well when trash was not
found at the State location and extra depth required beyond
40 feet in deep well location. A motion was made by Mayor
Pro Tem Hughes to approve the Addendum No . 1 with contract
with Jones and Neuse, Inc. Seconded by Councilman Wible.
The vote was as follows : Mayor Akin - in favor , Mayor Pro
Tem Hughes - in favor , Councilman Wible - in favor,
Councilman Martin - in favor , Councilwoman Stemple - in
favor, and Councilman Simmons - in favor . This motion
carried with all in favor .
INVOICE FROM JONES & NEUSE, INC. FOR LANDFILL CONTRACT: The
invoice from Jones & Neuse, Inc. is in the amount of
$3,000 .50 for the Task 1 , Task 2 , Phase II H and Task 3
landfill contract . With this payment the original landfill
report has been completed and the new State mandated
investigation is 39% complete through January 31, 1991 . The
City Engineer has reviewed this claim and staff recommends
payment. A motion was made by Mayor Pro Tem Hughes to
approve payment in the amount of $3 ,000 .50 to Jones & Neuse,
Inc. Seconded by Councilwoman Stemple. The vote was as
follows : Mayor Akin - in favor , Mayor Pro Tem Hughes - in
favor, Councilman Wible - in favor, Councilman Martin - in
favor , Councilwoman Stemple - in favor , and Councilman
Simmons - in favor . This motion carried with all in favor.
FIRST DRAFT OF A CONTRACT BETWEEN THE CITY OF WYLIE/ CITY OF
MURPHY/NORTH TEXAS MUNICIPAL WATER DISTRICT TO TREAT CITY OF
MURPHY WASTEWATER : This is a preliminary contract that will
allow the City of Wylie to handle all of the City of
Murphy' s wastewater . This is a not to exceed 250 ,000
gallons per day contract . The City of Murphy would tie onto
the City of Wylie' s transmission line. The City of Wylie
would charge Murphy over and above treatment cost where the
City would see a reasonable and equitable profit margin.
The tie in point would be on the new sewer line at Hensley
Lane and this lift station would have to be increased .
r4 PAYMENT OF CLAIM FOR CHANGE ORDER #2 TO CONTRACTOR ON PHASE
II INTERCEPTOR SEWER LINE: The contractor submitted Change
Order #2 in the amount of $3 ,988 . 42 , which occurred in March
of 1990 when the interceptor had to be lowered. The plans
and specifications stipulated a certain depth and the line
had to be lowered to avoid conflict with underground
utilities along Alanis Dr . This work happened a year ago
and staff recommends this claim be denied as this claim can
not be justified. A motion was made by Councilman Martin to
deny payment of this claim. Seconded by Councilman Wible.
The vote was as follows : Mayor Akin - in favor, Mayor Pro
Tem Hughes - in favor , Councilman Wible - in favor,
Councilman Martin - in favor, Councilwoman Stemple - in
favor , and Councilman Martin - in favor . This motion
carried with all in favor to deny payment.
DISCUSS REPLACEMENTS, REAPPOINTMENTS AND NEW APPOINTMENTS TO
MASTER PLAN/GOALS COMMITTEE : Councilman Wible recommended
the following : Ruth Wright , Dean Tanner, Margie Gary, John
Mondy, Allen McLaurin and Ann Parker. Mayor Akin
recommended the following : Danny Allen, Bob Moorman, Scott
Vann , Bob Welch and Robin Messer . Councilwoman Stemple
recommended Jerry Alt and Sandy Galvich. Councilman Simmons
recommended the following : Leon Boughton, Lonnie Vaughn,
June Baugh, Art Harris, and Marvin Blakey.
CITIZEN PARTICIPATION: Mayor Akin invited those wishing to
address the Council to come forward at this time, to state
their name and address for the record and to keep their
comments to within five minutes.
Scott Van of 171 Christopher Crossing thanked the Council
for the street work done on Mccreary Road .
There being no other matters for discussison , a motion was
made with all in favor, to adjourn at 8 :20 P .M.
John W. Akin, Mayor
ATTEST :
Carolyn Jones, City Secretary
CITY COUNCIL SPECIAL
MEETING - MINUTES
APRIL 4, 1991
THe City of Wylie City Council met in a special called
meeting on Thursday , April 4 , 1991 at 7 : 00 P.M. in the
Council Conference Room of the Municipal Complex . A quorum
was present and notice of the meeting had been posted in the
time and manner required by law. Those present were Mayor
John W. Akin, Mayor Pro Tem Don Hughes , Council Members
Percy Simmons, William Martin, Chuck Wible, Pat Stemple and
Steve Wright , City Manager Bill Dashner , City Secretary
Carolyn Jones, and Finance Director Curtis Warner .
Mayor Akin called the meeting to order .
INTERVIEWS WITH INDEPENDENT AUDITORS: The City Council
interviewed the following firms:
Deloitte & Touche - Dallas
KMPG Peat Marwick - Dallas
Ernst & Young - Dallas
Council stressed to these firms that an in-depth audit of
all fund accounts be done. Instructions were given to each
of the firms to bring back to the Council a proposal on what
it would be for a two week review of the City accounts and
an analysis on the problems that needed to be looked into
further , and to have the proposals back to the City Manager
in time for the April 23rd Agenda .
There being no other matters of discussion , a motion was
made to adjourn at 9: 50 P.M.
John W. Akin , Mayor
ATTEST :
Carolyn Jones , City Secretary
DIRECTORS OF DEVELOPMENT CORPORATION OF WYLIE, INC.
MINUTES
FEBRUARY 12 , 1991
The Directors of the Development Corporation of Wylie, Inc.
met in regular session at 4 : 00 P.M. on Tuesday, February 12 ,
1991 in the Conference Room at the Municipal Complex. A
quorum was present and notice of the meeting had been posted
in the time and manner required by law. Those present were
Jim Smith , President ; Bart Peddicord , Secretary-Treasurer ;
and members Raymond Cooper and John Yeager . James Blakey,
Vice President arrived late . Also present were City
Manager , Bill Dashner and Mayor John Akin .
Jim Smith called the meeting to order .
APPROVAL OF MINUTES OF JANUARY 8 , 1991 : A motion was made
and seconded that the minutes of the January 8 , 1991 meeting
be accepted as is . The motion carried with all in favor .
APPROVAL OF TREASURER REPORT: Bart Peddicord, Secretary-
Treasurer ; gave a report on the expenditures and revenues of
the Development Corporation of Wylie, Inc. He reported the
current balance to be $65 , 863 . 43 . A current treasurer ' s
report will be given at each meeting . A motion was made by
Raymond Cooper to accept the report as read and it was
seconded by John Yeager . The motion carried with all in
favor .
DISCUSS AND CONSIDER PURCHASE OF A FILE CABINET: Discussion
was made about the purchase of a used two ITT—drawer legal
size fire proof file cabinet from Bart Peddicord' s son for
$175 .00 . Bart Peddicord abstained from discussion on this
item. Raymond Cooper stated this was a very good deal and
made a motion that we purchase it . John Yeager made a
second . Jim Smith - in favor , Raymond Cooper - in favor ,
John Yeager - in favor . Bart Peddicord abstained from
voting on this item. Motion carried .
AUTHORIZE PAYMENT TO THE CITY OF WYLIE FOR EXPENSES INCURRED
IN ORGANIZING THE DEVELOPMENT CORPORATION OF WYLIE , INC: A
motion was made by Raymond Cooper to reimburse the City for
expense in the amount of $604 . 12 as per their invoice. The
motion was seconded by John Yeager . The motion carried with
all in favor .
DISCUSSION OF LETTER FROM ANITA COLLIN REGARDING RECEIPT OF
DEVELOPMENT CORPORATION FUNDS FROM CITY OF WYLIE:
Discussion was made as to how funds are received from the
City and what kind of documentation they will receive.
D
DISCUSSION WAS MADE ON COMMERCIAL INDUSTRIAL ZONING AND LAND
USE: Bart Peddicord brought the board up to date on the
types of zoning the City now has . There has been a sub-
committee appointed by the Planning and Zoning Commission to
look in to the zoning we presently have and to make
recommendations for changes . City Manager , Bill Dashner ,
reported that the City is in the process of recodifying and
preparing a Land Use Map for planning and zoning use. It
will be an official Land Use map and will be located in the
Council Chambers .
RECESS REGULAR MEETING: A motion was made to recess the
regular meeting by Raymond Cooper and seconded by Bart
Peddicord . The motion carried with all in favor .
WORKSHOP DISCUSSION OF GOALS AND OBJECTIVE: Discussion was
made about the objective of the Wylie Development
Corporation and what parameters it must work within .
Discuss the objectives of why the Wylie Chamber of Commerce
was formed . There will be a Texas Highway Department
reception at Sanden Corporation on the 28th of February.
Discuss and Consider having badges for the Development Corp.
board members . Discussion of whether we should or do we even
want to get involved in the issuance of bonds . Discussed
building a building that could eventually be leased ,
lease/purchase or sold to a new business . Philosophy of
this board .
Reconvene Open Meeting .
There being no other matters of business for discussion , a
motion was made to adjourn with all in favor .
Minutes of the February 12 , 1991 regular meeting approved by
the Board of Directors at its meeting on March 12 , 1991 .
Barton Peddicord, Secretary-Treasurer
•
PLANNING AND ZONING MEETING
MINUTES
FEBRUARY 18 , 1991
The City of Wylie Planning and Zoning Commission met in
regular session at 7 : 30 p .m. on Monday, February 18 , 1991 in
the Council Chambers of the Municipal Complex. A quorum was
present and notice of the meeting had been posted in the
time and manner required by law. Those present were Chairman
Bart Peddicord , Vice Chairperson Cecilia Wood, Bobby
Jennings , Cleo Adams , Robert Flint and George Fournier .
Staff members present were Director of Community Development
and Planning Ed Richie and Secretary Sandy Stevens .
CONSIDER APPROVAL OF MINUTES FROM NOVEMBER 5 , 1990 AND
JANUARY 21 , 1991 MEETINGS . Robert Flint said that on
page 3 , the first paragraph, the third sentence the name
Robert Eckman should be corrected to Richard Eckman .
George Fournier made a motion to approve the minutes with
the one correction . Cleo Adams seconded the motion . Motion
carried with all in favor .
DISCUSSION OF LANDSCAPE ORDINANCE. Bobby Jennings
commented that the term "downtown area" needs to be defined.
Robert Flint agreed that also the word "existing" in context
with "downtown area" needs to be defined. Mr . Richie
explained that a new district will be set up and then it
will be defined. He added that if an area is defined now, it
would have to be amended later . George Fournier questioned
who would be responsible for defining the downtown district .
Mr . Richie informed him the Planning and Zoning Board would
and then submit it to the City Council for approval .
Vice Chairperson Cecilia Wood asked if Planned Developments
would be excluded . Mr . Richie replied yes , due to the fact
that Planned Developments are set aside from ordinance
restrictions , meeting whatever specifications are deemed
necessary for that development .
Vice Chairperson Wood asked if schools and municipal
buildings would be included in the ordinance and if a
building has a courtyard, would it be considered half of the
required landscaping . Mr . Richie replied that if the schools
and buildings were in a non-residential zone they would be
included and the courtyard landscaping would count as part
of the other half , not the front half of the required
amount . Vice Chairperson Wood said she feels a tree should
he an optional item.
Vice Chairperson asked who would enforce the ordinance. Mr .
Richie answered that his department would and the ordinance
gives him a basis to fall back on when pursuing complaints .
Chairman Peddicord asked who sets the fines and penalties .
Mr . Richie said that the judge would set them.
Mr . Jennings suggested certain properties , such as grocery
stores with parking lots , submit a plan for approval .
Mr . Flint expressed concern over the visibility requirements
and visibility triangles . He said he didn' t like using the
word "Prohibited" over the list of trees . He suggested using
"Not Recommended" instead. Mr . Fournier replied that there
has to be certain trees or plants that are not allowed
because the object of the ordinance is to beautify the city
and some plants do not beautify .
Mr . Flint commented that the Bradford Pear is not on the
recommended list and it is a popular tree .
Mr . Jennings suggested the first sentence of item 3 on the
ordinance be changed to read "All required landscape areas
shall consist of a combination of trees , grass , shrubs ,
ground cover and other live plant material such as those
contained in the recommended plant list" .
Chairman Peddicord said he would take a copy of the
ordinance to the Chamber of Commerce for their ideas after
the secretary made the necessary adjustments .
CONSIDER RECOMMENDATION TO CITY COUNCIL OF LANDSCAPE
ORDINANCE. Chairman Peddicord explained that this item
could not be acted on because there would have to be a
Public Hearing first .
CONSIDER ANNEXATION AND DE-ANNEXATION PROCEEDINGS. Mr .
Richie asked if during an annexation or de-annexation
hearing the board would want to hear only the applicant ' s
request or if they preferred he also present some
alternative recommendations , showing the breakdown of taxes ,
costs to service the applicant , benefits and revenues
derived . The board agreed to have Mr . Richie present the
additional information at the time of the applicant ' s
request .
ADJOURN. Mr . Fournier made a motion to adjourn . Mr.
Adams seconded the motion. Motion carried with all in favor.
Zil '
B. rt Peddicord, Lerman
C.../ 3
TO: MAYOR AND CITY COUNCIL
FROM: CAROLYN JONES, CITY SECRETARY
DATE: APRIL 18 , 1991
SUBJECT: CALLED CITY COUNCIL MEETING TO CANVASS ELECTION
The State Law, Section 9 .42 requires that the canvass of an
election be done not earlier than the second day or later
than the sixth day after election day. There is a need for
a called Council Meeting on Monday, May 6, 1991 . This
meeting will have to be held in the Council Conference Room
as there is a Planning and Zoning meeting in the Council
Chambers . The Council could choose to have the meeting at
6: 00 P.M. on Monday, May 6 , 1991 and hold the meeting in
the Council Chambers . There will be two items on this
agenda , one to canvass the election and one to call a Run-
off election if necessary.
P ‘//
5:1
\C? g)
311
111 II
MEMORANDUM
DATE: April 16 , 1991
TO: City Council
si
I/0 1-b
FROM: Bill Dashner , City Manage
RE: Discuss and Consider Mid-Year FY91 Financial Report
The City has completed 50% (6 months) of the current financial
year . Revenues for this six (6) month time frame from the major
four (4) accounts totals $3 , 676 , 245 , expenditures are $3 ,132 ,620 .
Through the first six (6) months the City has $543,625 as a
positive balance . The total projected budget for this fiscal year
was $5, 955 ,000. The percentage amount received to date is 62% .
The percentage amount expended to date is 53% . To show you how
active the City has been through the last 30 days I am going to
list major expenditures .
General Fund Vehicle Insurance $ 22 ,666 .00
General Fund Police Patrol Cars $ 44 ,997 .00
General Fund Bolin Construction $ 29 ,746 .61
(Street Contractor)
Utility Fund Bulk Water Purchase $ 44 , 641 .46 (2 months)
Utility Fund Residential Meters $ 6 , 169 .40
Commercial Meters $ 5 ,378 .00
Utility Fund NTMWD Contract $ 40,750 .00
Revenue Bond 1988
Street Reconstruction $ 33 ,913. 43
Utility Construction $100 ,725 .09
Sewer Line
$532,991 .99
Attached are all departmental reports showing expenditures. Also,
attached is the investment report showing the City now has a total
of $3,470,700 in invested accounts or operational accounts.
V
BUDGET SUMMARY 1990-91 FISCAL YEAR
PRINCIPAL OPERATING FUNDS:
BUDGET ELAPSED TIME: 50 . 00%
PERIOD ENDING MARCH 31 , 1991 - 6TH MONTH
BUDGET REVENUES EXPENDITURES
FUND AMOUNT % RECEIVED AMOUNT
BUDGET RECEIVED OF BUDGET EXPENDED EXPENDED
GENERAL 3, 460 , 000 2 , 492, 580 72 . 04% 2, 015, 230 58. 24%
101-450
UTILITY*** 2, 090,000 987 , 370 47 . 24% 967 , 905 46 . 31%
501-521
SANITATION/OP 360 , 000 177 , 435 49 . 29% 129, 025 35. 84%
651
IMPACT/LIFT 45, 000 18 , 860 41 . 91% 20, 460 45. 47%
901
., TOTAL OPERATING
BUDGETS 5, 955, 000 3, 676, 245 61 . 73% 3 , 132 , 620 52. 60%
*IMPACT FUND AND LIFT STATION FUND HAVE BEEN COMBINED DUE
TO NEW ORDINANCE. ACCOUNT FUNDS USED FROM PREVIOUS YEAR TO
ACCOUNT FOR DEFICIT FUNDING. ALSO CAUSED BY IMPLEMENTATION
OF NEW IMPACT ORDINANCE.
***$180,000 will be transferred into this account on May 1 , 1991 to offset water/
sewer rate reduction
•
�36
DEPARTMENTAL EXPENDITURE SUMMARY BY FUND
BUDGET YEAR TIME ELASPED: 50 . 00% - 6TH MONTH
PERIOD ENDING MARCH 31 , 1991
FUND 10 GENERAL EXPENDITURE % EXPENDED
BUDGET TO DATE
101 COUNCIL 91 , 250 43, 595 47 . 78%
102 CITY MANAGER 153 , 500 46, 660 30 . 40%
103 CITY SECRETARY 92, 000 47 , 535 51 . 67%
105 CODE ENFORCEMENT 99, 000 51 ,065 51 . 58%
107 ENGINEERING 79, 500 39, 205 49. 31%
110 FINANCIAL SERVICES 245, 500 140, 100 57 . 07%
120 MUNICIPAL COURT 50 , 750 21 , 185 41 . 74%
130 DEBT SERVICE 692, 500 544 , 200 78. 58%
140 BLDG. SERV. /M. COMPLEX 182, 350 94 , 575 51 . 86%
141 BLDG. SERV. /LIBRARY 19 , 100 10 , 865 56. 88%
w
142 BLDG. SERV. /FIRE 20 , 250 8, 750 43 . 21%
143 BLDG. SERV. /P. WORKS 26 , 500 13 , 715 51 . 75%
144 BLDG. SERV. /PARKS 13 , 000 4 , 530 34. 85%
201 POLICE ADMINISTRATION 80 , 000 39, 210 49 . 01%
202 POLICE PATROL 521 , 250 271 , 190 52.03%
203 POLICE INV. 58, 750 22 , 855 38. 90%
204 POLICE REC. /COMMO. 110, 250 53, 345 48. 39%
205 METRO WARRANT OFFICER 40 , 250 18 , 565 46. 12%
220 FIRE DEPT. 100, 250 42, 035 41 . 93%
230 E.M. S. 116, 250 69, 495 59. 78%
301 LIBRARY 62, 000 36, 360 58 . 65%
310 PARKS 93, 000 36, 760 39. 53%
V
420 STREETS/DRAINAGE 433, 300 317 , 755 73 . 33%
440 GARAGE 41 , 500 17 , 215 41 . 48%
450 ANIMAL CONTROL 38 , 000 24 , 465 64 . 38%
TOTALS 3, 460 , 000 2 , 015, 230 58. 24%
FIGURES ROUNDED TO NEAREST HIGHEST OR LOWEST NUMBER
ON ALL SUMMARIES
DEPARTMENTAL EXPENDITURE SUMMARY BY FUND
BUDGET YEAR TIME ELASPED: 50 . 00% 6TH MONTH
PERIOD ENDING MARCH 31 , 1991
FUND 20 UTILITY EXPENDITURE % EXPENDED
BUDGET TO DATE
501 UTILITY ADMIN. 340 , 250 59, 755 17 . 56%
502 WATER 509 , 000 268, 660 52. 78%
503 WASTEWATER 394 , 000 199, 595 50. 66%
510 UTILITY BILLING 199 , 500 104, 575 52. 42%
515 DEBT SERVICE 605 , 750 329, 200 54 . 35%
520 BLDG. SERV. /M. COMPLEX 15, 500 480 3. 10%
521 BLDG. SERV. /P. WORKS 26, 000 5 , 640 21 . 69%
TOTALS 2 , 090 , 000 967 , 905 46. 31%
39
DEPARTMENTAL EXPENDITURE SUMMARY BY FUND
BUDGET YEAR TIME ELASPED: 50 . 00% - 6TH MONTH
PERIOD ENDING MARCH 31 , 1991
FUND 65 SANITATION/OP. EXPENDITURE % EXPENDED
BUDGET TO DATE
651 SANITATION 360 ,000 129, 025 35. 84%
149
DEPARTMENTAL EXPENDITURE SUMMARY BY FUND
BUDGET YEAR TIME ELASPED: 50 . 00% - 6TH MONTH
PERIOD ENDING MARCH 31 , 1991
FUND 90 IMPACT/LIFT BUDGET EXPENDITURE % EXPENDED
TO DATE
*901 IMPACT/LIFT 45 , 000 20, 460 45 . 47%
CAPITAL PROJECTS FUNDS
FUND TOTAL AMOUNT % RECEIVED AMOUNT
APPROPRIATION RECEIVED OF BUDGET EXPENDED EXPENDED
74
STREET 115, 000 111 , 485 96. 94% 112 , 740 98 . 03%
RECONSTRUCTION
91
UTILITY CONST 650 , 000 577 , 115 88. 79% 379, 650 58. 41%
ENGINEER
92
SERVICE 300, 000 309, 250 103 . 08% 5, 490 1 . 83%
CENTER
ANIMAL SHELTER
TOTAL CAPITAL 1 , 065, 000 997 , 850 93. 69% 497 , 880 46 . 75%
PROJECT BUDGET
f°44.?,
DEPARTMENTAL EXPENDITURE SUMMARY BY FUND
BUDGET YEAR TIME ELASPED: 50 . 00% 6TH MONTH
PERIOD ENDING MARCH 31 , 1991
FUND 74 STREET RECONSTRUCTION BUDGET EXPENDITURE % EXPENDED
TO DATE
741 STREET RECONSTRUCTION 115 , 000 112, 740 98. 03%
DEPARTMENTAL EXPENDITURE SUMMARY BY FUND
BUDGET YEAR TIME ELASPED: 50 . 00% - 6TH MONTH
PERIOD ENDING MARCH 31 , 1991
FUND 91 UTILITY CONSTRUCTION BUDGET EXPENDITURE % EXPENDED
& ENGINEERING TO DATE
911 UTILITY CONSTRUCTION 650 , 000 379, 650 58 . 41%
& ENGINEERING
.744'V
DEPARTMENTAL EXPENDITURE SUMMARY BY FUND
BUDGET YEAR TIME ELASPED: 50 . 00% - 6TH MONTH
THRU MARCH 31 , 1991
FUND 92 SERVICE CENTER/ BUDGET EXPENDITURE % EXPENDED
ANIMAL SHELTER TO DATE
921 SER CTR/ANIM SHELTER 300 , 000 5, 490 1 . 83%
CITY INVESTMENTS
MARCH 31 , 1991
INVESTMENTS ANNUAL AMOUNT MATURED : MATURITY
PER FUND INTEREST DEPOSITED AMOUNT DATE
RATE
GENERAL FUND . •
•
•
•
CD# 016814 6. 25% $98, 000 . 00 : : 4/05/91
PROVIDENT BANK :
•
CD# 016835 6. 20% $95, 000 . 00 : : 4/18/91
PROVIDENT BANK :
•
CD# 016836 6. 20% $95, 000 . 00 : : 4/18/91 "
PROVIDENT BANK :
CD# 016837 6 . 20% $50 , 000 . 00 : : 4/18/91
PROVIDENT BANK :
GENERAL TOTAL : $338,000 . 00 :
•
•
UTILITY FUND •
•
•
CD# 016838 . •
PROVIDENT BANK : 6 . 20% $50 ,000 . 00 : : 4/18/91
UTILITY TOTAL : $50 , 000 . 00 :
•
UNRESTRICTED •
FUND TOTAL $388, 000 . 00 : •
16
INVESTMENTS ANNUAL AMOUNT MATURITY : MATURITY
PER FUND INTEREST DEPOSITED AMOUNT DATE
RATE
PERIMETER ••
STREET ••
CD# 016833 6. 20% $95,000 . 00 : : 4/18/91
PROVIDENT BANK :
CD# 016834 6 . 20% $95, 000 . 00 : : 4/18/91
PROVIDENT BANK :
•
CDII 016815 6 . 25% $82 , 161 . 85 : : 4/05/91
PROVIDENT BANK :
•
TOTAL PERIMETER STREET $272, 161 . 85 : •
•
•
•
UTILITY DEPOSIT: •
RESERVE ••
CD# 016808 6. 40% $87 , 996. 21 : : 4/26/91
PROVIDENT BANK : •
•
-
CD# 016809 6 . 40% $98 , 000 . 00 : : 4/26/91
PROVIDENT BANK :
•
TOTAL UTILITY DEPOSIT RESERVE: $185 , 996 . 21 :• •
•
•
UTILITY •
BOND RESERVE •
•
CD# 016689 7 . 25% $95, 556. 45 : : 05/28/91
PROVIDENT BANK :
•
TOTAL UTILITY BOND RESERVE $95 , 556 . 45 :
•
•
•
•
•
POLICE DRUG/ •
CRIME FUND •
CD# 016831 6. 20% $45,000 . 00 : : 4/18/91
PROVIDENT BANK : •
'
TOTAL POLICE DRUG/CRIME $45 , 000 . 00 : •
•
l;f7
ANNUAL AMOUNT MATURITY : MATURITY
GENERAL FUND INTEREST DEPOSITED AMOUNT DATE
RATE .
GENERAL OBLIG. : •
INT. & SINKING : •
CD# 016832 6 . 20% $60 , 000 . 00 : 4/18/91
PROVIDENT BANK : •
TOTAL GEN OBLIG INT & SINKING: $60 , 000 . 00 :
•
TOTAL RESTRICTED FUNDS $658 , 714 . 51 : •
•
•
•
1990 BOND FUNDS: •
3. 5MM •
•
•
•
•
•
FEDERAL FARM 6 . 20% : $1 , 761 , 464 . 67 : 1 , 770, 000 . 00 : 4/5/91
CREDIT BANK .
TOTAL BOND FUNDS INVESTED : $1 , 761 , 464 . 67 : $1 , 770 , 000 . 00 :
The following is a list of the uninvested balance
in each fund as of March 29 , 1991 .
General Fund $ 225 , 900 . 05
Utility Fund 117 , 884 .47
Utility Refund 19 , 813 .47
Municipal Court 12 , 607 . 80
Payroll 56 , 204 .98
Utility Deposit 23 , 095 .79
General Interest & Sinking 5,593 .17
Utility Interest & Sinking 8 , 637 .64
Perimeter Street 31, 056 .84
Utility Bond Reserve 6 ,789 .93
Impact 15,103 . 19
State Court 29 ,607 . 68
Community Room 2,663 .00
Sanitation Operating 48 ,437 .46
Return Check Fund 79 .72
Street Reconstruction 12 , 521 .85
Landfill 703 . 63
Police Drug/Crime 4 , 516 . 78
Sales Tax 2 ,492 .11
Library 1 ,036 . 86
Police Training 83 .53
Park Contributions 13 ,670 .10
Utility Construction 10,256 .23
Landfill Closure 2, 517 .46
Service Center/Animal Shelter 83 .70
Partial Payments Municipal Court 2 ,627 . 35
UNINVESTED FUNDS AS OF 02/28/91 $ 653,984 .79
TOTAL INVESTED FUNDS $2,816,714.51
TOTAL UNINVESTED FUNDS 653,984 .79
TOTAL ALL FUNDS $3,470 ,699 .30
JO
MEMORANDUM
DATE: April 12 , 1991
TO: City Council
FROM: Bill Dashner, City Manager :140
RE: Discuss and Consider Donating to the Chamber of
Commerce for "Forever Free"
On July 3 , 1991 a patriotic celebration will be held at
Stonebridge Ranch for Collin County. This celebration was
sparked by a statement from President Bush that we should
make this Fourth of July special and dedicate it to the
Desert Storm people and armed forces people who have served
the nation. There are many planned activities as per the
attached material and the festivities will end with a
fireworks show on the night of July 3 . Each City in Collin
County is being asked to donate $500 .00 toward this event
and as you will see from the attached the Chamber of
Commerce has committed to $500 .00 .
V
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Mink AllA .
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McKinney, Texas MAX: 214- 548-0876
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•.. i By Lent Jo Starkey Court agenda, Mr. Ilarris has placed a re.ciues1 (01
t"1, I'hw►Star Cowie'.Staff Wri(r•r
Ow county to eontrOmit' $500 toward a patriotic
.: }` MIIUNNEY — President Bush's address to the celebration on July 3.
' ,• •• nation sparked a patriotic lervor that just might ,. -
-, . end in fireworks in Collin County. Nine, Collin County communities, inrhtding I I►r
.t ;J,. Collin t'r,unly Judge Icon Ilarris fuel: Mr, Ifusl,'s no, and their chambers of crnrnnetce It, �t ieed
wordy seriously enough to request countywide Organizers
!Tomtit the celebration, Mt. Harris said.
h' t ; support fur a salute to the returning, (►aeration De-
well Inv to gelcorpoiafr ri ,iimti;hip as
s(vi Storm h>rcrs. well lot a large fireworks display, he said.
"President Bush indicated We nhrnllrl I take Illi, "li's going to he the night of July 3, part of what
\,�i :l hearth of July spec ial and dedicate it to the I reset t could he a weeklong, t eleht stain," Mr. Harris is said,
Strain people and aimed for people who have adding parades uiid celebrations are planned the
served the nation," Mr. I larris said Ftiday.
On Monday'v f.'nllin County Commissioners See Annual, Page SA
/...10 tklo .,...;i-eli('. (v-Ot)lict-
I-)1.'j.'.1 L, 61 /43(I/
Annual celebration envisioned
Continued from Page 1 A mloslon to lay utility Ilan/cablaistructuru along the right of
way of County floods 175, 171, 275 and 513. •
following day in Plano and 12ichai d,on. UrItngqcost born electric uI i;!l tor !omission to lay utility
"Fnteve, Free" tinereablorstruclufo along Ilia right of wayof County(load%
will be thc, name• and the
3134 arid 1!►tl
theme, he said, lot the countywide cek,inaliol1 at a VasIou9 Iav refunds tolnling$0,102.5U.
Slouch idge in McKinney, •ftoquosl to eenk hlds'tnopooals on tractor/cab and
Allhoui!h the time and utter—' details have riot chassis nod construction of classrooms rind orfictrs. •
been It'onf'd out, orl aniz(t' plan Get hc�ltl'ee •Award/reje(•tioru of t'Id%/proposals on the following.
been and llliiit, people. a!4'ralbnl rn,vlcts for Inturst►Chon Improvornanls to rparnrto.
tAnrkot hoed 544 and rarrn•(o-Markel hood 2551;renova
State Rep. Sant Johnson of Plano, a toilful set• lions to jury room;and Nvn vehicles for constables.
%iceman and prisoner of wal, has agreed to sis'ak •foquost to nxnrc190 a ro renewal option on Ilia following
al the even!,
tit, cunl►acto:microfilm reader/printers:morgna transport ear-
vices;A hot.air balloon launch will feature at least 10 •li quMC at C ln,30 nne Orlick i ralt No. 1 to roof rnstoralion for
hathions lifting off, as well as others that will re- eAainho.rsn nod Inn
main tethered. •110quo9l for as&ignrnnnl of micrographic supplies oon.
12onald McDonaldwill perform a magic chow, (tact.
•Itmundmenl Io Court()idols AO 0112.11.0, and 01 213-
Mr. llartis said, and organizers would like to get 03.1 i to champ erroneous vohlcie Idonlllicetion numbers.
an airplane flyover fr(►nl military of Confederate •notification of Ilto purcheso of a loplacernnnt chain
Ait felt i e. planes) saw,d ctcy btoldeitw as uiplus and approval of a non-
"We hope it will become an animal event," Mr. ($150)to avail h,nde for
Ian Ili said. "1'he idea has been well err:c ived." san1e'
•A1Mjfrovnl of n non emergency budget nrnondreoni
At Monday's meeting, which will begin at 10 ($2,11 ,)(n avail hind°fur the pinches°of n pt llco radio,
Ain. in the commissioner s CtIIII Ir„Urn on the Sixth •flah(icallon of an annuel Contrncl for Artirnal Control ear-
flow of the Collin County Com thonse, 210 S. vices and docla,n various animal control equipment as eur-
Mrl)onald in McKinney, commissioners will also plus.
•Conside,el►on of funding and awned of contract on Con-
" r,'1111S1dt'1': C11106011 Pintft foruslrin;lion.
■Consideration of a septic t stern tee Waiver for th•
a I,vullne budget flinenrin►enl9 lulnlinq $6,500. Texas ArtM University(arm In fl'rossier.a Hnrtuost Horn Southweclern unit I nPnplion0 Co. for Per' a Jtotkw Center('tease t construction budget workahop,
��
1
V
•
Nti
Aft Aft NI
IA FAAM 1►
AA M Nt
M M
-TJiE
CHAMBER
McKinney, Texas
11(;r!u>n
1►1 I I I, 1 1 , 1.9 9 I
"t'c)IrEVI.I( FREE" CELEBRATION
f . ('At,), '1'(1 ORDER
R
I J REPORT FROM EACII ('1 'r'Y
( Financi.al. Commitments f) om cities that were
1.)t went i.nq to City Council , etc . . . )
1.'t WIN. COMMI'c ''c NTH; FROM MEETING ON APR 1 L 4 . 1991
I . Collin Coon $r,UO , n0
2 . City of McKinney $,-r(1 O '
3 . Richardson ('IIL11llh'''1 $500 . 00
4 . Wylie Chamber 500 . 00 ( ? Pending answer )
r) . Princeton ('h; inher 00 . 00
6 . Frisco Ch;u)thc..i $
10O , Iln ( ! I'cis,sil,ly 2(I0. 00 )
I . C'i t y of Al l en $700 . UU
8 . Plano Chamber $500 . 00 (pending answer ? )
cl . No . Dallas ChmOic't $5
)OU . (i(1 ( 7 Pending answer)
10 . ;t cni )/r i(lgr Ranch $2500 . 00
$7000 , (I0
2-levels of sponsorship - A. $250 00 $499 . 00
( Bonne): Displays at Event )
(Company Name on FV('nt Posters )
Donations ult(l'.'► $.'i0 . 00
(;r at'('I U I I y Accepted !! It. $500 . 00 and ut,
mail to: ( Banner Display at Event ,, Co.
Nrlmo on Event Posters , Co. name
T' iL'!;t Bank-McKinney included in press 1"el.oase
"FollEVE FREE" 10 x 10 Booth Space at. event
Now Accounts; (Mural. furnish own display booth )
P.O. Box .>.3 6)
McKinney, Texas 15069
( 214 ) 542 -I 'L41
V. Dot-.-Aii. itaI. 1.Ons - (.)wen I'uI 1 iam Launch Time,? (214) 542-0163
V. EN'I'LRTA:I tIMI;NT/MUS 1 C/$;OUND - Kris) P 11.K1':NTON 1801 W. I uttisiana Sl.
v l . NUN-)►t':tJOM7tlA'I'1'ONl+l, r)I vO'I'I t!Nnl, Box 621
McKinney, 'li'xas 7 5069•0621
•
cc1P(
- P A(;r•: -2-
AGENI.,A
"l"Ol'I'VER FREE"
•
VI.I . MILITARY FAMILIES/VETERANS ADDRESS LETTER INVITING
TO 1'ARTICI.t'A'I'F IN THE EVENT - COLI,IN COUNTY A BIG THANK YOU
'PC) EVA 1\NU R(.)Y 'I't1OM1';:ON!
V1.1I . FLY OVER BY AIRCRAFT/MILITARY AIRCRAFT
I . Contacted Local pi lots that pet form in Barnstorming
I\] rshow. They havo published in their newsletter and
wi 1 I meet. Sunday, April 14 , 1991 to discuss
'1 . Need local vetr-erans that may he able to contact
Carswell , or other Military F3:ases to arrange a Fly Over
T.X. FOOD CONCESSIONS :
A . A] len ;Jaycees • working on Coca-Cola tr'ai.levs
Forever. Free will retain 15% of gross sales -Dana McGowen
I1_ Wy l i.r Rotary - ;;no-r r,rte trailer
Forever Free wi i l t •'ta i n 1 5% of gross sale:,, -Linda Ilarnar
C. OTHER ORGANIZATIONS ??/LOC111., COUNTY FOOD VENDORS/HOW MUCH
ANt) WHAT KINI► Ito WI; WANT?
X . Master of Ceremonies -- Does Roger have it on his calendar?
OTHER POSSIBILITIES
Rep. Sam ,1c111n Sr:)lr -- W.i .1 I he he in town?
NEEDS : VOLUNTEERS ! ! !
1 . PARKING
2 . SECURITY
3 . PHOTOGRAPHERS
4 . $,E'I'--UP CREWS
WE NEED A STAGE! ! ! !
L:07
MEMORANDUM
DATE: April 17 , 1991
T0: City Council
FROM: Bill Dashner , City Manage
4411
RE: Discuss and Consider Ad ption of Ordinance Enabling
City Employees on an as Needed Basis to Buy Back Into
the TMRS
You will recall that in February we passed this ordinance,
however , it was not in the proper form and thus invalid .
Attached is the new ordiance which needs to be passed .
Attachment: Ordinance
Documents from Passing of First Ordinance
s PE
�_. TMRS-H
(Rev. 8/89)
TEXAS MUNICIPAL RETIREMENT SYSTEM
AN ORDINANCE ALLOWING CERTAIN EMPLOYEES OF THE CITY WHO HAVE
TERMINATED PREVIOUS MEMBERSHIPS IN TEXAS MUNICIPAL RETIREMENT
SYSTEM, TO DEPOSIT THE SUMS SO WITHDRAWN, PLUS ANNUAL
WITHDRAWAL CHARGES, AND ALLOWING AND UNDERTAKING THE COST OF
ALLOWING ANY SUCH EMPLOYEE CREDIT IN SUCH SYSTEM FOR ALL
SERVICE TO WHICH SUCH EMPLOYEE HAD BEEN ENTITLED AT DATE OF
SUCH WITHDRAWAL, WITH LIKE EFFECT AS IF ALL SUCH SERVICE HAD BEEN
PERFORMED AS AN EMPLOYEE OF THIS CITY.
WHEREAS, the actuary of the Texas Municipal Retirement System has determined that
all obligations charged against the City's account in the municipality accumulation fund,
including the obligations arising as a result of this ordinance, can be funded by the City within
its maximum contribution rate and within its amortization period; and
WHEREAS, the City Council has determined that adoption of this ordinance is in the best
interests of the City; now, therefore,
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS:
Section 1. Pursuant to Section 853.003 of Subtitle G of Title 8, V.T.C.A., Government
Code, as amended, the City of Wylie hereby elects to allow any member of Texas Municipal
Retirement System who is an employee of this City on the day of
, 19 (1 , who has terminated a previous membership in said
System by withdrawal of deposits while absent from service, but who has at least 24 months of
credited service as an employee of this City since resuming membership to deposit with the
System in a lump sum the amount withdrawn, plus a withdrawal charge of five per cent (5%) of
such amount for each year from date of such withdrawal to date of redeposit, and thereupon
such member shall be allowed credit for all service to which the member had been entitled at
date of termination of the earlier membership, with like effect as if all such service had been
rendered as a employee of this City, whether so rendered or not. The City of Wylie agrees to
underwrite and hereby assumes the obligations arising out of the granting of all such credits,
and agrees that all such obligations and reserves required to provide such credits shall be
charged to this City's account in the municipality accumulation fund. The five per cent (5%)
per annum withdrawal charge paid by the member shall be deposited to the credit of the City's
account in said municipality accumulation fund; and the deposits of the amount previously
withdrawn by the member shall be credited to his or her individual account in the employees
saving fund of the System.
Section 2. This ordinance shall become effective on the day of
, 19 , which is a date on or after the date set forth in Section 1,
above.
Passed and approved this the day of , 19
ATTEST: APPROVED:
City Secretary or Clerk Mayor
(1) THIS DATE MAY NOT BE LATER THAN THE EFFECTIVE DATE OF THE ORDINANCE
V
TEXAS MUNICIPAL RETIREMENT SYSTEM 1200 NORTH INTERSTATE 35, AC 512/476.7577
POST OFFICE BOX 2225
AUSTIN,TEXAS 78768-2225
April 15, 1991 -� ___
7 t9r 1 11
Mrs. Carolyn Jones I IL,
City Secretary "L______ ---
City of Wylie -------
P. O. Box 428
Wylie, Texas 75098
Dear Carolyn:
We have completed the "Buy-Back" study for the City of While and it has been
determined that the City's contribution rate would increase by .81%, if this benefit
is adopted.
I feel sure the City of Wylie will want to adopt this provision and I am enclosing
the necessary model ordinance (TMRS-H). When the ordinance has been finally
passed and approved, we will appreciate receiving a copy for our records.
Also enclosed are Buy-Back Applications for all City employees who have forfeited
service. Each employee who is interested should complete the application and
return it to us along with their check.
Upon receipt of the applications and the amount of deposits previously withdrawn,
plus the withdrawal charge, each individual will be credited with the additional
months of creditable service shown on their application. Each employee is
encouraged to buy this service back as soon as possible in order to eliminate any
further withdrawal charge.
If you should need additional information, please feel free to contact us.
Sincerely,
Gary W. Anderson
Assistant Director
GWA/pjh
Enclosures:Ordinance TMRS-H
Buy-Back Applications
MEMORANDUM
DATE: February 19 , 1991
TO: City Council
41444
FROM: Bill Dashner , City Manage
RE: Discuss and Consider Adop ion of Ordinance
Enabling City Employees on an as Needed
Basis to Buy Back Into the TMRS
Attached is an ordinance that if adopted by the
City Council will allow City Employees that leave
Municipal Government and at a later date come back
into Municipal Government an opportunity to
contribute to the fund the amount they would have
contributed with continuous service in order to
qualify for retirement longevity benefits .
S?
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF WYLIE, WYLIE, TEXAS;
ENABLING CITY EMPLOYEES TO BUY BACK INTO THE TEXAS MUNICIPAL
RETIREMENT SYSTEM IN ACCORDANCE WITH SECTION 63 .003 OF TITLE
110B REVISED CIVIL STATUES OF THE STATE OF TEXAS .
WHEREAS, the City Council of the City of Wylie, Texas
has determined that City Employees should be able
to qualify for Texas Municipal Retirement System
buy back certification .
THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL, CITY OF
WYLIE, TEXAS:
SECTION 1: This ordinance enables City of Wylie Employees
to buy back into the Texas Municipal Retirement System as
long as City Employees fully comply with certification
requirements as stipulated by state law and regulations of
Texas Municipal Retirement System.
SECTION 2: The City of Wylie official designated by this
ordinance for official certification purposes is Personnel
Director, Carolyn Jones.
DULY PASSED by the City Council of the City of Wylie,
Texas, on the day of , 1991
John Akin, Mayor
ATTEST:
Carolyn Jones, City Secretary
6a
NBC V. l/OL/
a
TEXAS MUNICIPAL RETIREMENT SYSTEM
• BUY-BACK CERTIFICATION
In accordance with Section 63.003 of Title 110B, Revised Civil Statutes of Te
as amended. I, carol n Jones xas, 1923,
� Name • City Secretary
being the official designated by ordinance to make this certification, tt e
do hereby certify
that the attached Former Membership Questionnaires show all employees who have had
former service with this or any other member city.
Given under my hand and seal of the City of Wylie
this the 26 day of February Texas,
, 1991 .
(Signature)
Cit Secretar
(Title)
'ti
•
MEMORANDUM
DATE: April 18, 1991
TO: City Council
FROM: Bill Dashner, City Manage �A,
RE: Discuss and Consider P yment of Claim to Bolen
Construction Co . for Completion of Seal Coating for
McCreary Road
At the City Council meeting on April 9 , 1991 the Council
approved an estimated expenditure of $30,100 for seal
coating of McCreary Road . This is a 3 course penetration
seal coat job and took a great deal more prep work due to
recent rains . We had to stabilize shoulders and purchase
more asphalt than originally estimated . The total cost is
$37 , 120 .00 . The breakdown is as follows :
12,040 sq . yards seal coat $36 , 120. 00
($3. 00 sq . yard)
100 ton hot mix $ 1 , 000 .00
($10 .00 a ton)
$37 , 120 .00
Upon receipt of a formal invoice from Bolen Construction I
recommend the Council approve payment .
6 z
MEMORANDUM
DATE: April 17 , 1991
TO: City Council
$11)/L
FROM: Bill Dashner , City Manage ...
RE: Discuss and Consider Authorizing Under Annual
Seal Coat Bid Seven (7) Major Street Improvements
The following is a list of seven (7) major downtown streets
that need immediate attention . They are as follows :
Elliott - Cotton Belt to Birmingham $3,242 .32
Oak - Cotton Belt to Birmingham 6 , 532 .66
Oak - Birmingham to Jackson 3,396 .00
Birmingham - Marble to 78 11 ,743 . 77
Jackson - Brown to 78 21 ,624 .80
Marble - Cotton Belt to Keefer 2 , 692 .66
Marble - Keefer to Jackson 3 . 442 .32
$52,674 .53
This work can be done for approximately $53, 000 . I would
recommend using general fund money in order to complete our
street improvement program.
MEMORANDUM
DATE: April 17 , 1991
TO: City Council
FROM: Bill Dashner, City Manage
RE: Discuss and Consider Cha ge Order #1A on Newport
Harbor Sewer Line
A formal recommendation has been made by the Consulting
Engineer and the City Engineer on change order #1A in the
amount of $16 , 396 .53 . The change order requirements are as
listed :
a) Costs related to relocate Lift $ 9 ,577 . 41
Station (C. T. Beckham request)
b) Costs related to required design $ 6 ,735 .22
changes per new Texas Water
Commission criteria
c) Miscellaneous field change $ 83 .90
and quantity adjustments
TOTAL $16 ,396 .53
These are unavoidable and necessary changes which will bring
the final total cost of the project up to $310 , 586 . I very
strongly recommend that this change order be approved by the
City Council .
Attachment : Specific Details of Change Order
I
lr
d)Jd 6a - 4
ncv)Y' jic
SHIMEK, JACOBS & FINKLEA ', APR ~ 41991 1 :1.�
CONSULTING ENGINEERS 11.11
8333 Douglas Avenue, #820 .,1Ilas, Texas 75225 (214) 361-7900
ROSS L.IACOBS,PE.
I.C.FINKLEA,PE. April 3, 1991
TAMES E.LAUGI ILIN,P.E.
RONALD V.CONWAY,PE.
IOHN W.BIRKHOFF,PE.
MATT ARMSTRONG,P.E.
TOE R.CARTER,P.E.
GARY C.HENDRICKS,P.E.
C.L.SHIMEK,PE.
Mr. Paul Beaver, P.E.
Director of Engineering/Planning
City of Wylie
Post Office Box 428
Wylie, Texas 75098
Re: Newport Harbor Estates Sanitary Sewer Improvements
Change Order No. la
= Dear Mr. Beaver:
We are enclosing one (1) copy of Change Order No. Difor the Newport Harbor
Estates Sanitary Sewer Improvements project for your review. If the change
order meets with your approval, please inform us and we will transmit the
correct number of copies to the contractor for execution.
The following costs included in this change order are related to the
relocation of the lift station site:
Item No. 1 - 32 L.F. 8" Sanitary Sewer w/Type II Embedment $ 592.00
Item No. 1A - 341 L.F. 6" Force Main w/Type I Embedment $ 5,865.20
Item No. 5A - 341 L.F. Trench Safety Systems $ 69.30
Item No. 7A - 311 S.Y. Crushed Stone Access Road $ 3,050.91
Total Construction Cost Change Order No. 1 (Reloc. of Lift Sta. ) $ 9,577.41
Engineering Services Contract (Survey, Plan & Easement Revisions) $ 1,600.00
Total Cost Change Order No. 1 Related to Reloc. of Lift Station $11,177.41
The following costs included in this change order are related to revisions in
the Texas Water Commission Design Criteria:
Item No. 5 - 4.0' Diameter Type "S" Sanitary Sewer Manhole $ 2,200.00
Item No. 15 - 4.0' V.F. Extra Depth Type "S" Sani. Sewer Manhole $ 315. 12
Item No. 6A - Pig Launcher Assembly $ 4,220.10
Total Cost Change Order No. 1 (Design Criteria Revisions) $ 6,735.22
C
6
Mr. Paul Beaver, P.E.
City of Wylie
April 3, 1991
Page No. 2
The following costs and credits are due to field changes and quantity adjust-
ments:
Item No. 1 - Add 222 L.F. 8" Sani. Sewer w/Type II Embedment $ 4,107.00
Item No. 2 - Delete 88 L.F. 8" Sani. Sewer w/Type I Embedment $(2,002.00)
Item No. 3 - Add 45 L.F. 8" Sani. Sewer by other than open cut $ 2,475.00
Item No. 8 - Delete 11.1 C.Y. Cement Stabilized Backfill $(4,440.00)
Item No. 13 - Reduce Trench Safety Systems 187 L.F. $ (56.10)
Total Cost Change Order No. 1 (Miscellaneous Items) $ 83.90
The additional 222 L.F. of 8" Sanitary Sewer was shown on the plans but not
included in the quantity in the original proposal. (41 L.F. from 0+00 to 0+41
and 181 L.F. from 106+36 to 108+17) .
If you have any questions concerning this matter, please call us.
Sincere /yours,
oe R. arter, P.E.
Enclosure
CITY OF WYLIE, TEXAS
NEWPORT HARBOR ESTATES
SANITARY SEWER IMPROVEMENTS
CHANGE ORDER NO. 119
A. INTENT OF CHANGE ONE
The intent of this change order is to modify the provisions of the contract entered
into by the City of Wylie, Texas and E. L. Dalton & Company, Inc. , 2351 W.
Northwest Highway, Suite 3320, Dallas, Texas 75220, for the construction of the
Newport Harbor Estates Sanitary Sewer Improvements, dated November 27, 1990.
B. DESCRITION OF CHANGE
This change order covers the additional work necessary to construct the following;
Costs Related to Relocation of Lift Station Site:
1) An additional 341 linear feet of 6-inch force main.
2) An additional 32 linear feet of 8-inch sanitary sewer.
3) A 6-inch x 10-Foot wide crushed stone access road.
Costs Related to Changes in State Design Criteria:
1) A pig launcher for cleaning the 6-inch force main.
2) An additional 4-foot diameter Type "S" sanitary sewer manhole.
,. 3) An additional 5 vertical feet of depth for Type "S" sanitary sewer manhole.
Miscellaneous Construction Item Adistments:
1) Increase quantity of 8-inch sanitary sewer (gravity pipe) with Type II
embedment by 222 linear feet.
2) Substitute 45 linear feet of 8-inch sanitary sewer by bore for open cut.
3) Reduce cement stabilized backfill quantity from 164 cubic yards to 53 cubic
yards.
C. EFFECT OF CHANGE ON CONTRACT AMOUNT
Base Bid:
Item Original Revised Unit Total Amount
o. Description Quantity Quantity UnitPrice 0 Charm_
1 8" San. Sewer (Gravity 1,251 1,505 L.F. $ 18.50 $ 4,699.00
Pipe) w/Type II Embed.
2 8" San. Sewer (Pressure 2,406 2,318 L.F. 22.75 (2,002.00)
Pipe) w/Type I Embed.
Item original Revised Unit Total Amount
No. Description Quantity Quantity Unit Price of Change
3 8" Sani. Sewer by other 273 318 L.F. 55.00 2,475.00
than open cut with
pressue grout
5 4.0' Dia. Type "9" 3 4 Ea. 2,200.00 2,200.00
Sani. Sewer Manhole
8 Cement Stabilized 164 53 C.Y. 40.00 (4,440.00)
Backf i l l
13 Trench Safety Systems 4,010 3,823 L.F. 0.30 (56.10)
15 Extra Depth 4.0' Dia. 0 4 V.F. 78.78 315. 12
Type "8" Sani. Sewer
Manhole
Alternate A:
lA 6" Force Main w/Type I 6,576 6,917 L.F. $ 17.20 $ 5,865.20
Embedment
5A Trench Safety Systems 6,686 6,917 L.F. 0.30 69.30
6A Pig Launcher Assembly 0 1 L.S. 4,220.10 4,220.10
7A Crushed Stone Access Rd. 0 311 S.Y. 9.81 3,050.91
TOTAL AMOUNT OF CHANGE ORDER NO. 1 $16,396.53
Original Contract Amount $294,190.00
Change Order No. 1 + 16,396.53
Revised Contract Amount $310,586.53
D. AGREEMENT
By the signatures below, duly authorized agents of the City of Wylie, Texas and
E. L. Dalton & Company, Inc. do hereby agree to append this Change Order No. 1 to
the original contract between themselves, dated November 27, 1990.
City of Wylie, Texas E. 14. Deltor1 & Cgppany, Inc.
Owner Contractor
By B ff N.
imm b. Battson - V co rep sident
Date _ Date April 12, 1991
Attest Attest ., 9 sc a C. ./
Dorothy S. llman - Secretary
6 �
MEMORANDUM
DATE: April 18 , 1991
TO: City Council
FROM: Bill Dashner , City Manage
RE: Discuss and Consider F . al Selection of One (1) of
Big Six (6) Auditing Firms to Conduct FY91 Audit and
Other Audit Work as Requested and Required .
Attached are the audit proposals fro Deloitte & Touche ,
Ernst & Young and Peat Marwick .
Deloitte &
Touche
/\ Suite 1400 ITT Telex:4995628
Lincoln Plaza
500 N.Akarci Street
Dallas,Texas 75201-3302
Telephone (214)720-8100
April 9, 1991
To the Members of the City Council
and Bill Dashner, City Manager,
City of Wylie:
Thank you for the opportunity to present our credentials to provide professional services to the
City of Wylie and for the opportunity to meet with you in person to discuss the scope of
services you are requesting. Based on that conversation, we are submitting this letter proposal
which outlines our plan to provide services to the City.
PHASE I APPROACH
The comments and concerns shared with us at the meeting on April 4, 1991, indicate the need
for further analysis of the City's accounting and internal control systems. We believe Deloitte &
Touche is uniquely suited to provide the professional services you require. Our Statement of
Qualifications demonstrates our commitment to the public sector and, in particular, to cities
comparable to the City of Wylie. In response to your request for further analysis, we have
developed a planned Phase I of the comprehensive workplan.
We envision Phase I to consist of the following:
• Meeting with the city manager, finance director and other key members of the staff of
the City as necessary. The purpose of these meetings will be to develop an initial
understanding of the current state of the accounting records, data processing hardware
and software capabilities, and the accounting documentation and support for
transactions and accounts
• Preliminary analysis of written documentation of transactions and other accounting
records to develop further insight into the existing systems
• Preparing a detailed workplan for Phase II of the project, including identification of
the systems or accounts to be analyzed, the time frame the analysis will cover, and the
specific timetable for the completion
• Preparing an estimate of time to be spent by area identified and the related estimated
fees to be charged
• Identifying the Deloitte & Touche personnel to be assigned to Phase II of the project
• Reporting on the status and completion of Phase I to the members of the city council
Member
net?
International
70
STAFFING FOR PHASE I
Our fieldwork for Phase I of the engagement will be performed by management-level
professionals in order to bring the highest level of analysis of the current operations and systems
of the City. All such professionals have significant public sector experience serving cities of the
size and complexity comparable to that of the City. We believe this plan represents the most
timely and cost-effective response to your needs.
The anticipated staffing for Phase I will consist of the following:
- George Scott, lead client partner, will be responsible for all professional services
provided to the City. He will draw upon the significant number of available public
sector professionals within the Firm to meet the needs of the City in this project.
• Tom Larson, audit director, will have direct responsibility for the overall planning and
management of the Phase I engagement and for the reporting of results to the city
council.
• Jay Riley, senior consulting manager, will be responsible for coordinating our analysis
and recommendations related to operations and automated systems.
• Craig Milacek, senior audit manager, and Carol Soegaard, audit manager, will perform
substantially all of the fieldwork associated with Phase I of the engagement.
TIMING
We are prepared to commence our Phase I activities within two days after notification of our
engagement. We believe all Phase I activities can be completed within two weeks from
commencement of fieldwork. At that time, we will deliver a written report in draft form on
our findings and meet with you as necessary to discuss the results.
APPROACH TO FEES
Our fees for Phase I of our engagement to serve the City of Wylie will be based on the
anticipated level of experience required at our discounted standard public sector billing rates.
We are very much interested in building a long-term relationship with the City and are prepared
to make substantial concessions in fees to establish this relationship.
Consistent with the above, we estimate the total fees for Phase I of the engagement to be
$2,500, exclusive of out-of-pocket expenses. We believe the quoted fee is both fair and
reasonable.
CONCLUSION
We believe we are the firm best suited to meet your professional service needs now and in the
future. Our large and growing public sector practice is evidence of our concern and
Deloitte&
Touche
0
understanding of the issues confronting the City. The City of Wylie would be a significant and
valued client of Deloitte & Touche, and we believe we have the resources to make a difference
in the future of the City.
If you have any questions relating to the foregoing matters or wish clarification on any aspects
of this proposal, please call Tom Larson at (214) 720-8178.
Yours truly,
S4,6 c. 6 £ L(
Deloitte&
Touche
ElERl FIST& YOUN ■ ',„„„ `,lui ■ Phone: 214 969 8000
2121 ti,II 6u mIn 1.101,l F.ix 214 969 8587
10XA(. _ 0 w/ c> ~ I>,ill.i,, Ir\.,, 'i7111 ii'k'x: 6710375
ilaAPR 1 8 Icagl
- ----- /DJ/..._._.-April.-17,..1991
Mr. Bill Dashner
City Manager
City of Wylie
2000 Highway 78 North
P.O. Box 428
Wylie, Texas 75098
Dear Mr. Dashner:
This letter is in response to the request made by you and members of the Wylie City
Council that we submit a fee estimate for an operational and controls review of the various
city departments. A report would be made to the City Council as to our findings, an
estimated cost for further additional procedures, if any, and the estimated cost of the annual
city audit.
Our fee estimate for the operational review would be approximately$8,000.
We would be pleased to discuss this fee estimate further if you have any questions.
Sincerely,
' 6___4)
Robert W. Law
Partner
RWL/sd
73
vow
Peat Marwick
Certified Public Accountente
Suite 1400
U Thanksgiving Tower
1601 Elm Street
Dallas.TX 75201
I
April 18, 1991
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City Council
City of Wylie
Wylie, Texas
Dear City Council:
KPMG Peat Marwick is very pleased to present its proposal to serve the City
of Wylie (City). Based on our extensive experience serving local
governmental entities, as discussed at the oral presentation on April 4,
1991, we believe Peat Marwick is best qualified to serve the City. Our
strong Dallas office resources, along with the direct support of our
national governmental practice, will provide the City with an outstanding
combination of resources. This combination, together with our experience,
technical expertise, and positive approach will result in the best possible
professional service for the City.
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As a partner in the governmental practice of our Dallas Audit Department, I
have a particular interest in the City and will serve as client service and
I engagement partner on the engagement. My responsibility will be to maintain
an open line of communication with you and other key City officials to
ensure that the City is provided with the best service that Peat Marwick has
offer.
Ito
We have selected our client service team not only for their technical
expertise in a wide variety of disciplines, but for their government
practice experience and perspective as well. Through our multidisciplined
team, we can best serve as your business advisors and provide an
intelligent, forward-looking assessment of your financial and operational
health. Our experience with other cities bears this out. Our Statement of
Qualifications dated March 15, 1991 presented on April 4, 1991 is hereby
incorporated by reference since it contains additional information regarding
why KPMG Peat Marwick should be engaged to perform these procedures.
We will apply certain agreed upon procedures to the records and internal
control system of the City, which will consist principally of interviews
I with selected members of management and other employees, a flowchart of the
disbursement, receipt, and payroll cycles and a walkthru of the operating
systems.
I
� �� Member f
Klynvrkl t•r• .
411
Once the overview of the internal control ayatem has been completed, we will
be in a position to present our findings and recommend which areas require
additional analysis and testing. The following is a summary overview of the
specific areas to which the agreed upon procedures will be applied.
Budgets and Planning
Cash
Investments
Revenues and Receivables
Capital Assets
Procurement and Payables
Employee Compensation
Electronic Data Processing
iFinancial Reporting
Appendix A contains a series of questions that will be used as an outline
for each of the areas noted above. Should additional areas not included
above become known to us during the performance of these procedures we would
modify our approach to include those areas.
It is understood that the resulting report would be solely for your
information and is not to be referred to or distributed for any purpose to
anyone who is not a member of management of the City or the City Council.
Because the foregoing anticipated procedures do not constitute an audit in
accordance with generally accepted auditing standards, we will express no
opinion on the accounts to which these procedures relate. Had we performed
additional procedures or had we made an audit of the financial statements in
accordance with generally accepted auditing standards, other matters might
have come to our attention that would have been reported to you.
Our fees are based on the amount of time required to complete an assignment
and the level of personnel assigned. We are also reimbursed for out-of-
pocket costs which include travel and report preparation expenses. Our fee
estimate for the City has been computed at rates significantly below our
standard hourly rates because of the timing of the work to be performed and
our commitment to building a long-term relationship with the City. While it
is difficult to project the time involved in a project such as this, we
estimate that our fees will not exceed the estimate set forth below.
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Based on our experience with similar governmental entities, we estimate the
agreed-upon procedures will require approximately 300 hours to complete.
Following is a summary of our hours by classification:
Partner 20
Manager 40
I Senior 120
Staff 120
300
Our estimate of fees for the agreed-upon procedures, including out-of-pocket
expenses, is $18,000.
This estimate is presented in accordance with Rules of Professional Conduct
promulgated by the Texas State Board of Public Accountancy. Our fees are
based on the assumption that the accounting records will be readily
available and that we will receive assistance from your personnel in the
preparation of detailed analyses and workpapers, if necessary. We will
promptly advise you of any factors which might cause our fee to exceed the
estimate and will not perform any additional work without first obtaining
1 your approval.
We appreciate the opportunity to present this proposal to serve the City of
Wylie and hope that it conveys our sincere interest in serving the needs of
the City. We believe that we offer the highest quality services. The City
of Wylie will be a valued client of our Firm and of our Dallas office and
one we will be extremely pleased to serve.
If you should desire any additional information concerning this proposal
please let us know. We look forward to the opportunity of serving the City
of Wylie.
Very truly yours,
11 KPMG Peat Marwick
Q(
Theodore L. Bathurst, Partner
111 TLB:dc
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