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10-03-1989 (City Council) Agenda Packet DATE POSTED 9-29-89 TIME POSTED 9:10 A. M. AGENDA CALLED CITY COUNCIL AND PLANNING AND BONING AND CHAMBER OF COMMERCE JOINT WORK SESSION CITY OF WYLIE, TEXAS TUESDAY, OCTOBER 3, 1989 7 :00 P. M. COUNCIL CONFERENCE ROOM MUNICIPAL COMPLEX `v 2000 HIGHWAY 78 NORTH CALL TO ORD`EE f ) INVOCATION 5 ORDER OF BUSINESS BU NESS 1 Consider approval of audit firm to conduct fiscal year 1988-89 audit 2 Sider approval of adding $1 .00 constribution for the Park Improvement Fund to the Utility Bills 3 Recess meeting and convene into work session 4 Di_scussion with Mr . Shimek of Shimek, Jacobs and Finklea regarding the possibility of a Regional Wastewater Treatment Plant 5 scussion on Emergency Preparedness Plan r the City of Wylie 6 iscussion on future Zoning for the City 7 Discussion of Subdivision Ordinance on size of streets , and widening of streets and eliminating alleys , and not allowing one entrance to subdivision discussion with Chamber of Commerce on items and events during the 1989-90 budget year 9 Adjourn CALLED CITY COUNCIL AND PLANNING AND ZONING JOINT MEETING MINUTES OCTOBER 3 , 1989 The City of Wylie City Council and Planning and Zoning Commission met in a called meeting and work session on Tuesday, October 3 , 1989 at 7 : 00 P.M. in the Council Conference Room in the Municipal Complex . A quorum was present and notice of the meeting had been posted in the time and manner required by law. Those present were Mayor Chuck Trimble, Mayor Pro Tem Bud Naish, Council Members Pat Stemple, Jim Swartz , John Akin, Ortie Messenger and Steve Wright , Planning and Zoning Chairman Brian Chaney, Planning and Zoning Members Bart Peddicord, Jim Ferguson , Bob Skipwith, Bobby Jennings and Cecilia Wood, City Manager Charles Norwood, City Secretary Carolyn Jones and Code Enforcement Officer Roy Faires. Mayor Trimble called the meeting to order and Councilman Wright gave the invocation. APPROVAL OF AUDIT FIRM TO CONDUCT FISCAL YEAR 1988-89 AUDIT: Motion was made by Councilman Akin to approve Adam, Lindsey & Co. of Dallas to conduct the fiscal year 1988-89 audit . Seconded by Councilwoman Stemple. The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Naish - in favor , Councilman Akin - in favor , Councilman Swartz - in favor , Councilman Wright - in favor , Councilman Messenger - in favor , Councilwoman Stemple - in favor . This motion carried with all in favor . APPROVAL OF ADDING $1 .00 CONTRIBUTION FOR THE PARK IMPROVEMENT FUND TO THE UTILITY BILLS: City Manager Charles Norwood passed out a sample of how this would appear on the utility bills. The wording would be as follows : "A voluntary donation of $1 . 00 has been included in the total of your utility charges. The monies collected will be designated "Community Park Improvement Fund" . If you do not desire to contribute $1 .00 toward Community Park Improvement Fund, please pay the sub-total amount. " City Manager Charles Norwood said there would also be articles in the local paper to let the citizens know this $1 . 00 contribution would be on their utility bills . Mayor Pro Tem Naish said that maybe it should read volunteer contribution. Mayor Pro Tem Naish said if a citizen chooses not to contribute the $1 .00 , could this be taken off their future bills . City Manager Charles Norwood said probably not . City Manager Charles Norwood also stated that this would probably show up on the November utility bills . Motion was made by Councilman Messenger to approve the $1 .00 contribution for the Community Park Improvement Fund to the utility bills . Seconded by Mayor Pro Tem Naish. The vote was as follows : Mayor Trimble - in favor , Mayor Pro Tem Naish - in favor, Councilman Akin - in favor , Councilman Swartz - in favor , Councilman Wright - in favor , Councilman Messenger - in favor , and Councilwoman Stemple - in favor . This motion carried with all in favor . Mayor Trimble recessed the business meeting and convened Council into work session with Planning and Zoning Commission. PRESENTATION BY MEMBERS CHAMBER OF COMMERCE: Mr . John Fitzpatrick and Linda Hamer were present representing the Chamber of Commerce. Mr . Fitzpatrick stated their purpose tonight was to let the Council know that the Chamber was in support of the Council and that they would like for the Council and Chamber to work together for the betterment of the City. Mr . Fitzpatrick stated that over the last couple of months the Chamber has started an Economic Development Committee. We are having training sessions for this committee and feel that this committee will be of great benefit to the City. The Chamber has been working on some long range goals, we have no special reason for being here tonight except for keeping the lines of communication open. We also want to invite any of the Council to attend our board meetings, they are held here in this room on the fourth Thursday of each month at 4 : 00 P.M. Mayor Trimble stated that there was a sign ordinance that Council and Chamber has been working on, has this been completed . Mr . Faires stated that the ordinance has been reviewed and was on his desk for a final draft to be made and brought forward to Council . I have not had time to put it together . Councilman Akin stated that maybe on a quarterly basis we could have joint meeting with Chamber and School Board. Linda Hamer thanked the city staff and Council for the help and work done with and between each board. Mr . B. J. Parrish from Lone Star Gas, stated that he was a member of the Economic Development Committee and is very pleased to be a member of this committee. I am very glad that TU and Lone Star Gas are going to bring training sessions to this committee. The Chamber is the public relations for every city and I believe the Chamber here is trying to do the very best they can for the City. DISCUSSION OF REGIONAL WASTEWATER TREATMENT PLANT : City Manager Charles Norwood said that the Council met with Mr . Shimek a couple of months ago and had some questions that they asked Mr . Shimek to answer. Mr . Carl Shimek of Shimek, Jacobs and Finklea has answered these questions in a letter to us and is here now to talk with us again . Mr . Shimek stated that at the last meeting we discussed the cost of operating a regional system vs . operating your own system. Mr. Shimek stated that all debt on the city' s current system would be picked up by the regional system, and if the city owned and operated their own system over the next 20 years they would spend over $2 ,000 ,000 , this would not be taking in the City of Murphy. Mr . Shimek stated he has talked with Sachse, Rowlett and Wylie Councils and Sachse and Rowlett are ready to get the project under way. Mr . Shimek said the next step is to decide if Council wants to continue with the regional plant or stay with their own system. Mr . Shimek stated that there was a steering committee formed of City Managers and Council Members from each of the cities . Mayor Trimble asked if anyone on the council felt they had the time to spend in representing the city on this committee. Councilman Swartz said he would serve on this committee and Councilman Wright said if Councilman Swartz could not be there he would go. EMERGENCY PREPAREDNESS PLAN: Brian Chaney, Chairman of Planning and Zoning , said he brought this up about six weeks ago, in accordance with the Home Rule Charter it is the duty of Planning and Zoning to have ready and enforceable an emergency plan. Planning and Zoning hopes to have a plan ready for Council to approve by the first of the year . Need to be definite leaders appointed to be ready to take care of an emergency. Mr . Faires said he has ordered some free hand outs to help get this planned out and set up. Mr . Bart Peddicord said Chief Gilmore has asked me to be coordinator between the police department and the crime watch captains. We have it set up to where the police department calls me and I will call three captains and they in turn call three, etc . This will get the word out . There was some discussion of the fire alarm on the old water tower and asked staff to check into the cost of getting it operational again. FUTURE ZONING: Brian Chaney stated that Planning and Zoning sent forward a Master Land Use Plan some time back and would like to know if it meets with Council ' s approval . Also does Wylie want to set up a growth plan, such as certain areas for business and certain areas for residential . Mr . Chaney wanted to know if Council wanted to stick with cluster zoning and not strip zoning. Mr . Faires said with the historical commission working on getting historical markers for the City, there maybe a need for a special zoning that would preserve the historical plans. Mr . Chaney wanted to know if Council was still comfortable with the present zoning and also wanted to stress to the Council the importance of getting the 7th member on the Planning and Zoning Commission. The Planning and Zoning Commission has had a lot of training session and we need this 7th member . SUBDIVISION ORDINANCE ON WIDTH OF STREETS AND ALLEYS: Mayor Pro Tem Naish said he asked for this item, some of our streets are to narrow . Maybe we should look at doing away with alley ways and making the streets wider . Also look at not allowing any other subdivision to come in with just one entrance. Councilman Akin said the town has always had alleys , we do not want to take steps backward. Mayor Trimble said needed to get a plan started on replacing the lead pipe water lines . Council needs to set up a plan for replacing a few feet each year . Mayor Pro Tem Naish thanked Planning and Zoning Commission for all their cooperation in the ETJ meetings . Mayor Trimble thanked Planning and Zoning Members for coming and for their input . There being no other items for discussion, a motion was made to adjourn with all in favor . Chuck Trimble, Mayor ATTEST : Carolyn Jones , City Secretary