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11-28-1989 (City Council) Agenda Packet DATE POSTED 11-22-89 TIME POSTED 3:00 P.M. AGENDA REGULAR MEETING CITY COUNCIL CITY OF WYLIE, TEXAS TUESDAY, NOVEMBER 28, 1989 7:00 P. M. COUNCIL CHAMBERS MUNICIPAL COMPLEX 2000 HIGHWAY 78 NORTH CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE ORDER OF PAGE BUSINESS REFERENCE BUSINESS 1 1 - 16 Consider approval of the minutes of the November 7th and November 14th Council meetings 2 17 Consider approval of Proclamation for Blood Donor Month, January, 1990 in the City of Wylie 3 18 Consider acceptance of resignation of Jill Tomek from Park and Recreation Board - term expires July, 1990 4 19 - 23 Consider appointment to Park and Recreation Board to replace Jill Tomek - term expires July, 1990 5 Consider appointment as Alternate Member to Zoning Board of Adjustments to replace Richard Eckman - term expires July. 1991 6 Consider appointment of Anthony Hanky to Adhoc Committee - Impact Fees 7 Consider appointment to Historical Committee to replace Beth Fultz 8 24 Consider approval of request from Chamber of Commerce for Annual Christmas Parade on Saturday, December 9th at 10 : 30 A.M. and for the closure of Ballard Street from Oak St . to a point just North of Pizza Plaza from 8: 00 A.M. on December 9th 9 Presentation by Mr . Bobby Williams , representative from BFI , on proposed rate increase PUBLIC HEARINGS AND READING OF ORDINANCES AND RESOLUTIONS 10 25 - 26 Conduct a Public Hearing on the Re-Zoning request from Mr . Melvin St . John to re-zoning 300 Feet cf 1 . 97 acres out of Tract 29 , Atterbury Survey, Abstract 23 (located on southeast corner of Ballard and Stone) 11 Consider approval of Ordinance re-zoning 300 feet of 1 . 97 acres out of Tract 29 , Atterbury Survey, Abstract 23 ORDER OF PAGE BUSINESS REFERENCE BUSINESS PUBLIC HEARINGS AND READING OF ORDINANCES AND RESOLUTIONS (CONT.) 12 27 - 35 Consider approval of Resolution awarding bid of police patrol vehicles 13 36 Consider approval of an Ordinance amending Ordinance No. 88-28 by changing the wording of Section 3 (D) GENERAL DISCUSSION 14 Citizen Participation 15 Council Discussion 16 37 & Discussion of the Revised Report - Ambulance Insert Request for Proposal - for contract ambulance service 17 38 - 44 Discussion of the proposed Personnel Regulations - Section 5 18 Adjourn PLANNING AND ZONING MEETING MINUTES NOVEMBER 20, 1989 The Planning and Zoning Commission met in regular session on Monday, November 20, 1989, in the Council Chambers of the Municipal Complex . A quorum was present and notice of the meeting had been posted in the time and manner required by law. Members present were Chairman Brian Chaney, Vice Chairman Bart F'eddi cord, Cecelia Wood, Bob Sk:i pwi th, Bobby Jennings, Jim Ferguson and Richard Eckman. Staff members present were City Engineer Ron H� Secretary ti'ieye.r- and .���retary Sandy Stevens. Chairman Brian Chaney called the meeting to order. CONSIDER APPROVAL OF THE MINUTES OF THE OCTOBER 1 bg. 1989 MEETING. Ms. Wood said that the word "was" should be added to the last sentence on the third page so it reads "Mr. Jennings said the ioint meeting last week dragged due to the fact the P&Z was not directly involved. " Ms. Wood also said the word "a" should be added to and the last three words omitted from the second paragraph on the fourth page so it reads "Mr . Ferguson welcomed Mr. Eckman. Also repeated Mr. Jennings comments about prior meeting and expressed a desire to take personal campaign of landscaping to Chamber of Commerce and Mr . Fal.ress. " Ms. Wood stated that the word "and" should be changed on the fourth page, sixth paragraph, last sentence, to read "Mr. Fai res assured Mr. Houser that he would locate company, if still in existence, and notify each property owner of who to talk to to ask for release since no longer in use. " Mr. Chaney asked for a motion to approve the minutes with the above corrections. Mr. Fergusonmade yuson the motion. Ms. Wood seconded the motion. The motion was carried with all in favor. CONDUCT PUBLIC HEARING ON THE REQUEST FROM MR. MELVINST. JOHN FOR RE-ZONING 30. 000 FEET OUT OF A 1.97 .ACRE TRACTS ....,OUT OF ABSTRACT BT, TRACT 29 FROM SF:, TO BUSINESS 1 (LOCATED ON THE SOUTHEAST CORNER OF BALLARD AND STONE ROAD) . Mr. CCaney said that twent yf i ye letters were mailed out. six responded, four for, one against and one unmarked. Mr. Chaney opened the public hearing by asking for anyone wishing to speak in favor of the rezoning to come forward. Mr. Bob McCraw stated that he owns and operates several convenience store/gas stations called Ouik: Check. The company' s home location is Bonham, Texas. He said he wishes to buy the property and open one at that location. He stated the businesses are nice, clean stores with an operator present, not an absentee operator . He said they are Exxon and Phillips distributors and would probably open an Exxon here. Mr . Skipwith asked how many other people are involved the in company. Mr. McGraw replied he is the principal owner with a partner, Doyce Taylor-, and has about 125 employees. They operate about 16 retail stores. Ms. Wood asked if he is currently the owner of the property. Mr. McCraw said he is not, but has a contract to buy it if it is rezoned. Mr. Skipwith questioned how much of the property is he buying. Mr. McCraw stated he is only buying 70, 000 square feet on the western portion of the corner. Mr. Melvin St. John stated that he is the current owner of the property. He said he' s only asking for the 30, 000 square feet to be rezoned, leaving the rest of the property zoned residential . Mr. Peddicord asked how many feet are actually on Stone Road. Mr. St. John replied that 500 feet are on Stone Road. Mr. Skipwith asked how deep the parcel is from north to south. Mr. St. John stated it is 140 feet deep. Mr. Homeyer said it would be 140 feet deep and 625 frontage on Stone Road after scaling it on a map. He stated it would be almost the center of Lot 7 Block 3 on Duncan Way. Ms. Wood asked Mr. St. John how long he had owned the property and how it was zoned when he bought it. Mr. St . John replied it was acreage when he bought it in 1966. Mr. Homever- clarified it was unzoned agi cul tur al land at the time of purchase. Mr. Chaney asked for anyone wishing to speak against the item to come forward. Mr . Larry Gooch stated that he lives at 203 Duncan Way. He said he is against anything other than single family dwellings on the whole strip. He said he has his neighbors, Turners and Boyds, permission to speak on their behalf when he expresses all of their concern over light and noise pollution, safety hazards, future resale of their homes, delivery trucks in area and drainage problems. He also showed concern over losing the privacy of his personal home and neighborhood to patrons of a business located nearby. /D Mr. Skipwith asked Mr. Gooch which lot he lives on. Mr' Gooch replied he lives on Lot 5. Mr. Jennings inquired if a 'ny of the neighbors who oppose the rezoning were present. Mr. Gooch said that Mrs. Turner was present. Mr. Skipwith asked if the neighbor, Mr. Boyd, is A. D. Boyd. Mr' Gooch explained that the neighbor is A. D. Boyd^ s son. He added that these three families, Turner' s, Boyd' s and his own, would be the most affected by this business. CONSIDER_ - RECOMMENDATION__TO_CITY_COUNCIL_FOR_APPROVAL OF THE RE�ZONING_OF__30�000_FEET__OUT_OF_-A-1,97__ACRE_TRACTOU� OF ABSTRACT_23, TRACT_29_FROM_SF3_TO_BUSINESS_1�{LOCATED-ON-1H� SOUTHEAST_CORNER__OF_BALLARD__AND_STONE__ROAD>� Mr. Chaney states that the request being made meets the criteria for � cluster zoning which has been structured in the past . He also stated that they try to provide a system of buffers. Mr~ Ch"Y P""d Out I pOW001 NO Koe Joniho which it; described as a large section of residential mixed with a heavy industrial use that doesn' t belong' He stated that two of the corners are retail zoned and another is an existing SF3 home. He added that if the property is rezoned to B1 , the other corner owners that are Retail zoned can in the future request B1 and have potential lawsuit if denied. Mr . Ferguson asked for a clarification of zoning of the adjacent corners. Mr. Chaney explained that Lot 31 of the southwest corner is zoned Retail and abutts to the zero lot line planned unit development, Lot 29 of the northeast corner of Stone and Ballard is zoned Retail , Lots 7 and 8 of the northwest corner are SF3 zoned. Mr. Peddicord questioned what is located to the south of the corner and if it is rezoned B1 would an opaque fence be required. Mr. Chaney answered that the Church of Christ and school property are located at that location. Mr . Homeyer added that a six foot opaque fence would be necessary along the south and east sides. Mr. Skipwith asked if plat showed a 15 foot wide alley. Mr. Chaney verified that it did. Mr. Ferguson expressed concern over increase in traffic, large trucks, in area with schools. Ms. Wood added from the Zoning Ordinance book that it says the zoning regulations are set up for the health, safety, morals and general welfare of the city. Also she quoted the book as saying the retail standards are designed to permit a compatible relationship between the retail development and adjacent residential areas, which she points out the main idea is compatibilty. Ms. Wood stated that the book also says that -- ---- B1 uses consists of services which are generally not compatible with uses in the retail district ; thereby reasoning that if they are not compatible with retail then they probably are not compatible with residential . Mr. Ferguson asked Mr. Homeyer to address the possibility of the area' s streets handling the increase of traffic and trucks. Mr. Homeyer pointed out that all streets directly involved are designated truck routes. Mr. Chaney made a request for motion to go before City Council . Mr. Jennings made a motion to deny recommendation to City Council . Mr. Feddicord seconded the motion. The motion carried with all in favor-. GENERAL DISCUSSION. Mr . Eckman suggested q _....._._. _._...__._....._... ...._._....._.._....__.____._. including l 1 td 1 n a flyer in water bills to better educate the public about laws concerning abandoned cars. Mr. Peddicord said it is presently being worked on and has been discussed previously during council meetings. Ms. Wood commented on the poor quality of the copies of the last meeting' s minutes_, advising they were difficult to read. She also asked Mr. Homeyer about a newspaper article printed in the Dallas Morning News on October 21 , 1989, section G, page 3, which was concerning city expenditure this year on studies to develop comprehensive zoning ordinance and a fee schedule for developers. Mr. Homeyer answered that the reference made by the newspaper report i = that the city is required to go through a particular- procedure by which they can justify and enforce and require the payment of an impact fee. He added that our city has until June 1 , 1990 to have study completed and fees substantiated by study or the collection of any fees are subject to contest and possibly having to refund any fees that have been paid. Mr. Chaney explained that the Emergency Management Flan is being worked on and that he believes the more simple and straightforward the plan, the easier it will be to take into action and get everyone involved. Mr. F'eddicor-d asked for anyone' s or suggestions helpesti + r � on cleaning the Lake Lavon areas with the Corps of Engineer . Mr. Ferguson offered a proposed landscape ordinance to Mr. Homeyer to look: through and passon to Mr. Fair-es. He said he would like Mr. Faires' input on it at the next meeting and then it tothe give Chamber of Commerce. Mr. Ski pwi th stated he was glad that the Committee was 100 and present. He expressed concern over the woodpile and nursery y items stored at the corner of Stone and Ballard /QV Streets. Mr. Skipwith also commented on the cars constantly being worked on at the house across from Hartman Elementary. Mr . Chaney asked for a motion to adjourn. Mr. F'eddicord made a motion to adjourn the meeting. Mr. Ferguson seconded it. Motion to adjourn carried with all in favor. Brian Chaney Chairman F't.1_, Ltfully Submitted, Sandy Stevens, Secretary / 3 PARK BOARD MEETING MINUTES NOVEMBER 2, 1989 The City of Wylie Park and Recreation Board met in regular session Thursday, November 2nd, 1989 at 7: 15 p. m. in the Council Chambers at the Municipal Complex. Those present were Vice Chairman Joanie Zeeb, Board Members Bill Emsoff, Bryan Glenn, and Mike Miller, Public Works Superintendent Don White, Park Maintenance Foreman Philip Bounds, Meter Services Supervisor Phil Blakely, and Secretary Lisa Keith. Board Members Bill Burge and Cheri Albin were absent. • Chairman Jill Tomek officially resigned prior to this meeting. Vice Chairman Joanie Zeeb called the meeting to order. ACCEPTANCE OF JILL TOMEKS RESIGNATION: After reviewing Jill Tomeks resignation a motion was made by Bill Emsoff to accept her resignation. The motion was seconded with all in favor. ELECTION OF OFFICERS : Joanie Zeeb received the only nomination for Chairman and was elected Chairman of the Park and Recreation Board with all in favor. Bill Emsoff received the only nomination for Vice Chairman and was elected Vice Chairman of the Park and Recreation Board with all in favor. APPROVAL OF THE MINUTES OF THE OCTOBER MEETING: The minutes were approved as submitted with all in favor. REPORT FROM DON WHITE ON JOBS COMPLETED IN OCTOBER AND PLANNED PROJECTS FOR NOVEMBER: Don White briefly reviewed the jobs completed list for the month of October and the planned projects for the month of November. Mr. Don White added that the installation of Christmas decorations had been erroneously left off of the projects list, to include the transplanting of a live red cedar to the Municipal Complex yard, donated by Raymond Cooper. The tree will be lit every year before Christmas. There was some discussion regarding the equipment, labor, and material costs included on the jobs completed report. COST REPORT FROM DON WHITE ON COMMUNITY PARK SPRINKLER SYSTEM COMPLETION AND BUILDING SIDEWALKS AT COMMUNITY PARK: Don White stated that it would cost approximately $5, 400 to build sidewalks from Birmingham down the alleyway easement and from Memorial beside the drainage channel , and that only included two sidewalks. Don White explained that it was not cost effective to build the third sidewalk, as requested, in that we would have to cross a channel and install box culverts. Don White introduced Phil Blakely to the board and informed them that he was the meter services supervisor in the Utility/Billing department and was also a licensed irrigator and that he had been working on the existing sprinkler system at Community Park. After Phil Blakely and the board members reviewed the Community Park master plan and TOPO Phil Blakely suggested that we make all the necessary repairs to the existing system. Phil Blakely estimated that the repairs would require 40 to 80 man hours of work. Phil Blakely stated that it would not be worthwhile to get a total cost estimate based on the master plan. It will be much better to do it in phases and best to know what items or areas, included in the master plan, will be installed first and what will go in last. Don White explained that Charles Norwood was going to pursue getting more grants from Austin for the completion of the master plan. Phil Blakely explained that the cost on repairs to the existing system included the replacement of 16 valves at $50. 00 per valve. Phil Blakely offered to let the city borrow his controllers for now if the city can' t afford them at this time. Phil Blakely said that if we wanted to irrigate the whole park it would cost in the neighborhood of about $50, 000. Bill Emsoff said that the fields should be fixed first since WSA utilizes them the most. Phil Blakely said he would like to replace all of the heads with 610 Toros, designed to set one inch below grade. They require little maintenance, but the problem is the greater cost difference. $25. 00 per head verses $10. 00 per head. Don White reminded everyone that a new sewer force main will be installed at the new soccer field area :,of the park sometime between December and September of 1990, and that we definitely don' t want to install an irrigation system in this area until after the project has been completed. Phil Blakely stated that five hundred to eight hundred dollars will get everything running in the existing system at the ballfield area, and in closing said that he would put together a good estimate now that he knew where they wanted the system repaired and extended to. STATUS REPORT ON MARQUEE SIGN: Don White explained that Charles Norwood had taken action in getting the sign. We are waiting for permission from the railroad. Don White pointed out the sign placement on the map and explained that it takes approximately six weeks to obtain a permit from the railroad. The bank or the chamber of commerce will assist in the funding of the sign. It will be lighted and I feel positive that it will be double faced. DISCUSSION OF VALENTINE PARK MASTER PLAN: Bill Emsoff requested that we ask the engineering department to prepare a TOPO of Valentine Park. Don White said that since this was a small area that it shouldn' t take more than a couple of days to do this. This order of business will be discussed at the December meeting providing that a scaled drawing and TOPO be prepared by that time. CITIZEN PARTICIPATION : There being no citizens present the board moved on to the next order of business. GENERAL DISCUSSION : Bill Emsoff asked if the fire ant broadcast spreader had been received yet. Don White said that City Council approved the purchase, it has been ordered, but we have not received it yet. Bryan Glenn made a suggestion of incorporating the open space plans ideas into our plans. Chairman Joanie Zeeb addressed the board members asking each one of them to volunteer for one specific project, stay on top of it , and give a status report at every meeting. There was some discussion of various projects. Don White stated that if one of them wanted to get involved in acquiring land that the Corp of Engineers will give us some existing park land. All we have to do is maintain it. It would be alot of paper work and time consuming. You would have to work very closely with the Corp of Engineers. There would be alot of red tape to cut through. We would have to have a money source to maintain the park the first year until it generates revenue. We would have to report to the Corp the first few years and we must have a pr.mgram. Philip Bounds said he talked to the assistant manager of the Corp of Engineers. He said that they lease lake front parks to municipalities for twenty years or so. All revenues generated from the park has to go back into that park. There being no other business or discussion Mike Miller motioned to adjourn with all in favor. Joanie Zeeb, Chairman Respectfully Submitted, Lisa Keith, Secretary /' e.. •aee-`�'�.,4 a .9ia:�` 4'F 'NK "r ,. ,+ oY.•,'., x Vic, g``s �, &j4weoftice1flagor : + as I. I. jjg, it rottamatton WHEREAS, a genuine concern for others has always distinguished the American citizens; and WHEREAS, no manifestation of this generosity of spirit is more priceless in time of personal crisis than the donation of one' s blood; and WHEREAS, through the efforts of the American Association of Blood Banks, a single and efficient program for the collection of blood from the voluntary blood donor has been instituted; NOW, THEREFORE, I , CHUCK TRIMBLE, MAYOR of the City of Wylie, Texas, do hereby declare and proclaim the month of January, 1990 , as "BLOOD DONOR MONTH" in the City of Wylie, Texas , and urge all citizens to honor the outstanding blood donor and to encourage by all appropriate means additional people to be voluntary blood donors. Jn witness w4ezeof Li I ave hezeunto set my I and and caused is scar to be affixed. CHUCK TRIMBLE, MAYOR ATTEST: Carolyn Jones, City Secretary DATE: November 28, 1989 /7 10-21-89 Dear Park Board members , I regretfully resign as chairman of the board, as we must move. I have really enjoyed working with all of you. It has been alot of fun, as well as rewarding to be a part of the planning and development. The park department is in it ' s infancy, and has endless possibilities . I know that you will all continue doing a great job with it . I am looking forward to hearing when you get the state and county grants ! I wish you much success and many rewards in all of your endeavors . Keep up the good work ! I will miss all of you, and will look forward to seeing you when I come back to visit Wylie in the future . Sincerely, Jill Tomek CC: Charles Norwood Joanie Zeeb Bill Emsoff Bill Burge Cheri Albin Bryan Glenn Mike Miller Philip Bounds Don White Lisa Keith /F TO: MAYOR AND CITY COUNCIL FROM: CAROLYN JONES, CITY SECRETARY DATE: NOVEMBER 9, 1989 SUBJECT : NOVEMBER 28TH COUNCIL AGENDA On the City Council agenda for November 28th, you will be asked to appoint the following board members : 1. Appointment to Historical Committee to replace Beth Fultz (Tommie Reuthinger ' s name has been submitted, she does not live in the city limits , which is a requirement for the City board members) 2. Appointment to Adhoc Committee for Impact Fees (Anthony Hanky' s name has been submitted) 3. Accept the resignation of Jill Tomek from Park and Recreation Board and appoint someone to her position , which expires in July, 1990 (B. J. Upshaw has turned in an application for this board) 4 . Appoint an Alternate Member to Zoning Board of Adjustments to replace Richard Eckman - this term will expire in July, 1991 . Attached is the list of names from the last survey done on those wishing to serve on one of the boards . The City of Wylie is seeking individuals interested in serving on the following City Boards. All persons must be residents of the City of Wylie. Planning and Zoning Commission Q Zoning Board of Adjustment n - Park and Recreation Board Please provide the following information: NAME: i � , {�c, ; ADDRESS: q H PHONE: Committee apping for: , Why do you wish to serve on this Committee? To 5e_ e_ C L i v-c,j +Z c rJi c LC'J , e P � _IA c, i' r r p r f� j f` C. YI.1 S • Resumes and any further information about yourself are welcome to P. 0. Box 428, Wylie, Texas 75098. For questions, please call City Secretary at 442-2236. '.- S ; i` v �J i� jac-r . Jo The City of Wylie is seeking individuals interested in serving on the following City Boards. All persons must be residents of the City of Wylie. L=3 Planning and Zoning Commission 11111 Zoning Board of Adjustment Park and Recreation Board Please provide the following information: NAME: p A c.F /2_ I 0 ADDRESS: 7(`L-f Dru 6,L/j 5 PHONE: 2 - Committee apping for: Why do you wish to serve on this Committee? 444 LL r`v' l ef L y�Y t L „.„-y-, (5 ,"i_i>c 4:-?r---14- • Resumes and any further information about yourself are welcome to P. 0. Box 428, Wylie, Texas 75098. For questions, please call City Secretary at 442-2236. a/ f e Name: Dale 3a-r i ott F-2 Ape: 44 Health: Gdc.,d .7-1 -rri ed 21 Year-s fe: ,.....'-an4=t ,12 drem : Mfmni ,: a 1.7 a ..-:-.im ±.or my .j. '.". M,,t; :=0...7efiflt -!',:f te oat . ±.1- years_ ,....narcc ,,_,:r...1..-. -,...... .-:,n.,-,.-- ..,.. 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PEDDICORD ** 104 DOUGLAS DR. 442-3723 xxx CEC„IAA WOOD ** 515 WOODHOLLOW DR . 442-5144 xxx NAMES UNDERLINED ARE SUE ELLEN NEAL 509 GRAHAM LN. 442-7587 XXX CURRENTLY SERVING ON ONE CHERI S. ALBfli 309 WOODHOLLOW CT. 442-3151 XXX OF THE BOARD FOR THE CITY BOBBY J. JENNINGS 501 GASTON DR. NORTH 442-0102 XXX RIC HARD M. ECKMAN 427 GASTON DR. NORTH 442-4286 XXX JOHN MONDY 114 DOUGLAS DR. 442-3882 XXX XXX XXX XXX GLENN R. LIGHTFORD 423 MARBLE 442-6430 XXX XXX RONALD K. BRASWELL JR. 511 GASTON DR. EAST 442-1368 XXX XXX SLI W BRYAN THOMAS GLENN 1205 SHEPPARD 442-3760 XXX XXX XXX r.. SUE MOORE 401 FLEMING #1902 442-4362 XXX THERESA DAVIS 403 W. JEFFERSON 442-1669 XXX KAREN PRITZKAU 400 GASTON DR. EAST 442-6439 XXX 4.4.5 CnnPFR MORGAN 306 DOGWOOD CT. 442-2794 XXX BILL M. SINSABAUGH 1413 E. BROWN 4424852 XXX XXX PAULINE SHIRLEY 809 AUTUMN HILL 442-5283 FD] B. BENNETT, 203 LIBERTY DR. 442-3276 KATHRYN WALSH 414 HILLTOP 442-3207 ** WISH TO SERVE ANOTHER TERM 94/1 CHAMBER OF COMMERCE November 8, 1989 Mr. Charles Norwood, City Manager City of Wylie City Council Members P.O. Box 428 Wylie, Tx. 75098 Dear Mr. Norwood and Council Members: The Wylie Chamber of Commerce respectfully request permission to conduct the Annual Christmas Parade on Saturday, December 9, 1989 at 10:30 A.M. The parade route will be as follows; formation on Birmingham North of Hwy 78 near Oak Street, East on Oak to Ballard, North on Ballard to Brown, East on Brown past Hillcrest Manor Nursing Home for disbursement. The Chamber re- spectfully requests that Ballard Street be blocked off at Oak St. to a point just North of Pizza Plaza on Ballard at 8:00 A.M. on December 9 also. The Chamber would like to thank the City of Wylie for their continued sup- port and co-operation and participation in the staging of this annual event. Sincerely, nda Hamar cting Executive Director P.O. Box 918 • Wylie, Texas 75098 • 214-442-2804 a APPL I CAT ION TO i Board of Adjustment and Appeals (Building) ORDINANCE 83-15 1111 Board of Adjustment and Appeals (Zoning) ORDINANCE 81-5 ('$ Planning and Zoning Commission ORDINANCE 81-5 NAME Abilt...)(AL-r—r(P-12,1„.._) - ADDRESS SE ()6-,,,e ',.,/ 1. 6 0' Ca f OL.C. • Ti44:1- '')6 74-1-,4,-04/- SUBDIVISION ( ,,LCZzoeu_ 2 - BASIS OF APPLICATION: [ I Interpretation II Special exception for use or development UVariance Rezoning Exception to Building Code ` EXPLA4ATION: , i /.0--,-,-/)J1:51/ 00 cu J )' //, i d c cA -- i 'C i ff 1 te� G,.) .. Cow c ,F. eai-�c-L: o rf -a 1 Xelita.1 ` / E �J 1 y 7,.:;_', ." V1;'‘ ;.*-: .- . r n SIGNITURE of APPLICANT '/� DATE . "..) V.fl' Must be accompanied by filing fee of $ . , -)/ 1 , , -) ( Received: �4�s°° J1�,.j Date: ;c-a_(1'7 /� v CODE ENFO CEMENT OFFICER — a •• • • AVM .•j•� •• NdoNt10 • —— — • • .• QI bl £I ZI • . I 3 £ b Q 9 0• ;, t• /a 7 / f 8 6 01 II 1 I £ d5 IOlS • 3 - - 1 odOa . .__ j VS3 , 9 d 1 1S, . NOi 6Z 1 6Z 9 1 8 6Z 9 S =�'�ti. co \ 1 0! 9Z 8Z r • 46 . 6 ••• • • •.� I'•' b• '••i. • •.. 0I _=M. _ I I 0I MEMORANDUM DATE: November 20 , 1989 TO: Charles Norwood , City Manager FROM: Jim Gilmore, Chief of Police RE: Purchase of Two Police Vehicles it is recommended that Greenville Ford , Greenville, Texas be awarded the bid for two (2) Crown Victoria Police Vehicles . Greenville Ford met specifications and was low bid . Twelve (12) bid packets were mailed and seven (7) bids were received at the bid opening . The bid was $12 , 282 .70 per unit/total bid $24 ,565 .40 . bas Attachments RESOLUTION NO. RESOLUTION OF THE CITY OF WYLIE, TEXAS AWARDING A CONTRACT TO GREENVILLE FORD FOR THE PURCHASE OF POLICE PATROL VEHICLES IN THE TOTAL AMOUNT OF TWENTY FOUR THOUSAND FIVE HUNDRED AND SIXTY FIVE DOLLARS ($24,565 .40) ; WAIVING ALL IRREGULARITIES IN THE BID; AND PROVIDING AN EFFECTIVE DATE WHEREAS, on October 21 , 1989 , the City of Wylie, Texas ("City" ) received a bid from Greenville Ford ("Greenville" ) in the total amount of $24 , 565 .40 for the purchase of police patrol vehicles , which was the lowest submitted; and WHEREAS, Greenville' s bid contains language that the bid of $24 ,565 .40 was contingent upon Greenville receiving the State award on a similar contract ; and WHEREAS, the contingency language contained in Greenville' s bid is an irregularity which is hereby waived by the City; and WHEREAS, the City Council hereby awards the bid for police patrol vehicles to Greenville Ford, who is the lowest responsible bidder, in the amount of $24 ,565 .40 , and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS : SECTION 1 . The recitations contained in the preamble to this Resolution are hereby adopted by the City Council and incorporated in this Resolution for all purposes SECTION 2 . The City Council hereby awards the bid for police patrol vehicles to Greenville Ford in the total amount of $24 , 565 .40, which total bid represents a purchase price per vehicles of $12 ,282 .70 , SECTION 3 . The Mayor is hereby authorized and directed to execute a contract with Greenville Ford for the purchase of police patrol vehicles in the total amount of $24 ,565 .40 , SECTION 4 . If any section, article, paragraph, sentence, clause, phrase or word in this Resolution, or application thereof to any person or circumstance, is held invalid or unconstitutional by a Court of competent jurisdiction, such holding shall not affect the validity of the remaining portions of the Resolution, and the City Council hereby declares it would have passed such remaining portions of the Resolution despite such invalidity , which remaining portions shall remain in full force and effect SECTION 5 . This Resolution shall become effective after its adoption by the City Council PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS ON THIS THE 28TH DAY OF NOVEMBER, 1989 . Chuck Trimble, Mayor ATTEST : Carolyn Jones, City Secretary POLICE PATROL VEHICLE SPECIFICATIONS The City of Rockwall, City of Rowlett, City of Sachse, City of Wylie, City of Royse City, and Rockwall County through a cooperative purchasing agreement are accepting bids for sixteen (16) 1990 full size 4-door sedans equipped with standard police packages. Vendors submitting bids should specify what their standard police package consists of. However, the following equipment must be included as part of or in addition to the police package. 1. V-8 engine with a minimum displacement of 350 cubic inches. 2. Lamp dome light designed for reading. 3. A left-hand and right-hand outside mirror. Left-hand mirror capable of remote operation from inside the vehicle. 4. Dual horns. 5. Heavy duty blue cloth bucket seats. 6. Five (5), including spare, P225-70-15 tires with blackwall pursuit radials. Goodyear Eagle GT HR rating or the approved equal. 7. Heavy duty alternator with at least 100 amp. 8. Tinted windows. 9. Intermittent windshield wipers. 10. Factory air conditioning, power steering, power brakes, electric door locks and electric windows. 11. Full carpeting. 12. AM/FM stereo radio with clock. 13. Remote rear deck release. 14. Trunk light and light under the hood. JO Specifications Page 2 15. Tilt steering wheel. 16. Six inch spot light, left-hand, with minimum 5 inch clearance when steering wheel is in up position. 17. Full wheel covers. 18. Oil, temperature, and amperage gauges. 19. Body side moldings. 20. Body color: White. 21. Anti-skid brakes, where applicable. 22. Silicone heater and radiator hoses. 23. Rear window defogger. 24. Vendor will accept individual orders, invoice, and work with each participating municipality directly. 25. Each participating government reserves the right to accept or reject any or all of the bid, see Exhibit A. V / Hutchison Boyle Brooks & Fisher A ANOPISSIONAL COMOSAtIOP ATTOM.IY1 AT ow 3900 FAST CITY CENTER AUSTIN OFF;GE. DALLAS,TEXAS 75201-4822 100o SAN JACINTO CENTER TOWN LAKE au)764•e4100 AUSTIN,TEXAS 76701.403a (S12;477.4121 FAX(214)754-0540 FAX(612)477.4136 November 17, 1989 Mr. Bill Eisen City Manager City of Rockwall 205 West Rusk Rockwall, Texas 75087 Re: Police Patrol vehicle Bid Dear Bill : You have requested that I review the bid documents regarding the City' s proposed purchase of police patrol vehicles . The City received a bid from Greenville Ford, which bid indicated it was contingent upon Greenville Ford receiving the State award of a similar contract . The bid was in an amount of $12,257.70 for each vehicle, which bid was the lowest among all submitted. You have raised the question of whether the City is required to reject Greenville Ford' s bid, even though it was the lowest submitted, in light of the fact that they stated on their bid form that the award was contingent upon, Greenville Ford receiving the State award. The competitive bidding laws provide that the City is required to award a contract to the lowest responsible bidder . The City has the authority to waive any irregularities in the bids regarding a particular item. The issue of whether the City is required to reject the bid is a contract issue and not necessarily one involving competitive bidding. The City can require Greenville Ford to honor their low bid and to disregard the language regarding the contingency as an irregularity in Greenville Ford 's bid. On November 14 , 1989 after the opening of the bids, Greenville Ford submitted a letter to the City indicating that it would honor the bid of $12 ,257 . 70 per vehicle. This letter has therefore settled the issue of whether or not Greenville Ford would enter into a contract for the low bid as indicated in their bid documents, however, this letter in no way modifies Greenville Ford ' s original bid but merely serves Mr. Bill Eisen November 17, 1989 Page Two as a clarification. It is the opinion of our office that the City would be justified in awarding the bid to Greenville Ford in the amount of N12,257. 70 per vehicle since that bid was the lowest bid which met the specifications . The award of this bid would be consistent with the letter and spirit of the competitive bidding laws because the award is being made to the lowest responsible bidder. If you have any questions in this regard, please do not hesitate to call. Sincerely, HUT :'• : •• LE BR•• S & FISHER 101 -/opher �aso ew Age CJC/cep 0322c/44 cc: Pete Eckert 4 r,nr. 41 . . nn . C- , n n • CITY OF ROCKWALL "THE f1Ew HORIZOfl" • November 14, 1989 To the City of Rockwall: The bid price of $12,257.70 per vehicle submitted by Greenville Ford at the bid opening on October 31, 1989 held by the City of Rockwall, through a cooperative purchasing agreement, is a firm bid. Greenville Ford will meet City of Rockwall specifications and all part ciaati g entities' delivery dates stated in Bid =90-01. The unit price of 512,257.70 will be honored by Greenville Ford with no consideration to the award of the State of Texas contract to Ford Motor Company. Ea, participating gove ent in Bid #90-01 reserves the right to ac ep or reject any or, of Greenville For ' bid. • Signed: _ me er, leet Manager, Greenville Ford • • 205 Weft Rurk Rockwall, Teuaf 75087 C214) 771 -1111 V City of Rockwall Police Patrol Vehicle Bid # 90-01 Bid Tabulation Sheet Date: 10-31-89 Page 1 of 1 Time: 2:00 PM Price per Unit FOB Plant FOB Del. FOB De . Vendor Site One City Each City Total Bid Terms Delivery Lakeside Chevrolet Rockwall, TX 14 , 354 .73 Same Same 1%-30 8-12 wks Greenville Ford Greenville, TX 13,772.59 14,257.70 14,282 .70 4-12 wks Interstate Ford Waxahachie, TX 14 , 286 .00 Same Same 14 wks Young Chevrolet 90-120 Dallas , TX 14 ,063 .33 Same Same days Ray Chevrolet Plano, TX 14 ,092.21 Same Same 8-10 wks Prestige Ford 14,238.00 Same Same 17 wks Garland, TX **Greenville Ford 12 , 257.70 Price depending on award of state contract to Alternate bid Ford. • 33__ RUSHIN TRUSS CO. 700 W. KIRBY • WYLIE, TEXAS 75098 • (214) 442-3544 NOVEMBER 13 , 1989 CHARLES NORWOOD CITY MANAGER CITY OF WYLIE DEAR MR . NORWOOD : Thank you for letting me come before the council during the last meeting . I appreciate your help in this matter , but I would like to come before the council again concerning placing trusses @ 24" on centers . Please allow time for myself and Mr . Bill Bala (P .E . ) the time to speak on this matter . Feel free to contact me should you have any questions at 442-3544 . Sincerely, / KEVIN R ' ST . JOHN RUSHIN TRUSS CO . L3 s ie CITY OF WYLIE 2000 HWY 78 N - P.O. BOX 428 WYLIE, TEXAS 75098 November 8 , 1989 TO: Carolyn Jones , City Secretary Charles Norwood, City Manager FROM: James Johnson, Finance Director RE: Revised Report-Ambulance Request for Proposal Recommendation Agenda Item Carolyn, the revised ambulance committee report structured as a recommended RFP (Request for Proposal ) , has been updated and revised per legal comments and recommendations by the City Attorney. The report is now ready for final Council review and authorization to staff for seeking RFP' s for contract ambulance service. Once the final RFP is decided on, the staff will come forward, if requested, with the ambulance ordinance that tracks the ambulance RFP report . O7 SECTION 5 ATTENDANCE/LEAVE/BENEFITS SECTION 5-1 : Hours of Work The hours during which city offices and departments are open for business will be determined by the City Manager. Being late to a specified duty station may be grounds for dismissal (see section 6-6) . SECTION 5-2 : Attendance Employees will be required to be at their places of work in accordance with the hours established by the City Manager and department regulations . All departments will maintain attendance records of employees . Poor work attendance, without excuse, may be grounds for dismissal , or employee may be subject to a watch program for one year . (See section 6-6 ) . SECTION 5-3 : Holidays A. The following holidays are declared official holidays for city employees . If the holiday falls on Saturday, it will be observed on the preceding Friday. If the holiday falls on Sunday, it will be observed on the following Monday. Paid holidays include: 1 . New Year' s Day January 1 2 . Memorial Day Last Monday in May 3 . Independence Day July 4 4 . Labor Day 1st Monday in Sept . 5 . Thanksgiving Day 4th Thursday in Nov. 6 . Friday following Thanksgiving 7 . Christmas Eve December 24 8 . Christmas Day December 25 9 . 3 Personal holidays to be taken after the completion of one year continuous service and only with prior approval of department head . B. Temporary and/or seasonal employees , or employees who have not completed their probationary period will not be eligible for paid holidays . C. An employee who is absent without authorized sick or vacation leave on the working day immediately preceding or following a holiday will lose pay for the holiday as well as pay for that day. D. An employee who is required to work on a holiday will be given an alternate day off or will be paid 2 . 5 times his regular rate for the time worked. E . All employees in the city' s service, except temporary, seasonal and part-time employees, will be granted one additional vacation day (8 hours) , except for police department who will be granted one addition vacation day of 12 hours , if the employee has not used any sick leave or injury leave benefits in a one year period . F. Employees will have the option to use vacation or comp time for sick time where applicable . SECTION 5-4 : Vacation A. All employees in the city' s service, except temporary, seasonal and part-time employees will be allowed vacation leave with pay after the completion of one year of employment , at the rate of eighty (80 ) hours per year , except police department which will be at the rate of eighty four (84 ) hours per year . B. Employees who have completed years of continuous service with the city will be granted one hundred twenty (120) hours of paid vacation per year , except police department which will be at the rate of one hundred twenty six (126) hours per year . C. Employees who have completed years of continuous service with the city will be granted one hundred sixty (160) hours of paid vacation per year , except police department which will be at the rate of one hundred sixty eight (168) hours per year . D. Employees who have completed twenty (20 ) years of continuous service with the city will be granted two hundred (200 ) hours of paid vacation per year , except police department which will be at the rate of two hundred ten (210 ) hours per year . E. Absence due to sickness, injury or disability in excess of that hereinafter authorized for such purpose may , at the request of employee and at the discretion of the department head , be charged against vacation leave or comp time. F. Each department or division head will schedule individual vacation leaves at the request of the employee insofar as is possible , taking into consideration the employee' s seniority and the operating requirements of the department . G. During the vacation herein provided for, the employee will be entitled to full pay for such period at his regular rate of compensation . H. In the event that one or more paid legal holidays , as set forth in section 5-3 falls during the vacation period herein provided , then and in that event , the vacation period will be extended one work day for each holiday. I . Vacation time earned during one anniversary year must be taken during the following year . Under special circumstances , permission may be granted by the City Manager to carry over vacation time from one year to the following year , but such carry over vacation may not be in excess of forty (40) hours . J . *en an employee ' s rvice with the city is to 4inated in good stan following a m imum of one -ar ' s employmen, .,� mp4 ,yee" , a 1 receive compens= tion for,---mused v0„osf . n leave accrued at a rate b sd-on years df servi- and work week standards When sdh termination i voluntary resignation O . employee , the emplo shall give the ci' ;y least two (2) weeks ' itten —notice .