08-27-1990 (City Council) Agenda Packet DATE POSTED 8-24-90
TIME POSTED 5:00 P.M.
AGENDA
CALLED MEETING CITY COUNCIL
CITY OF WYLIE, TEXAS
MONDAY, AUGUST 27, 1990
7:00 P. 14. COUNCIL CONFERENCE
ROOM MUNICIPAL COMPLEX
2000 HIQfiAY 78 NORTH
CALL TO ORDER Oki/
ORDER OF PAGE
BUSINESS REFERENCE BUSINESS
1 1 - 4 Discuss and consider change Order #1 on
Summer Street Program contract to add
asphalt overlay from Park Street to
Stone Street on Hilltop
2 5 - 7 Discuss and consider unfunded Liability
of Accumulated Compensatory Time of City
Employees
3 INSERT Discuss and approve amended Personnel
Regulations
4 Adjourn
MEMORANDUM
TO: MAYOR AND CITY COUNCIL
.44,0104...."�
FROM: BILL DASHNER, CITY MANAGER
DATE: AUGUST 24 , 1990
REF: DISCUSS AND CONSIDER CHANGE ORDER #1 ON SUMMER
STREET PROGRAM CONTRACT TO ADD ASPHALT OVERLAY
FROM PARK STREET TO STONE STREET ON HILLTOP.
The City Council may want to consider Change Order #1 which
would go ahead and overlay an additional six hundred forty-
seven (647) feet on Hilltop An additional 1800 square
yards.
This work, which has a good concrete base, would extend from
Park Street to Stone Street. However , in order to do this
work with the contracted company, a change order would have
to be executed as follows:
One and one-half (1-1/2 ) inch asphalt overlay
continuous on Hilltop from Park Street to Stone under
the original contract price, which was computed by
square yard; estimated cost of change order $6000 .
In my report to you of August 13 , 1990 , the original
contracted price was $62 ,515 . Add approximately an
additional $6000 for this change order - $68 ,515 .
The City started with a total of $200 ,000 set aside for the
summer street program. Martinez Lane, Fifth Street , Second
Street and Masters Street have been completed; therefore,
not counting this change order , the City has approximately
$65 ,000 remaining. However , the $133 ,310 already spent
includes equipment rental , lime, testing , barricades and
survey work.
I have attached a copy of the August 13 , 1990 financial
report .
Attachment : Memo dated August 13 , 1990
MEMORANDUM
TO: MAYOR AND CITY COUNCIL
FROM: BILL DASHNER, CITY MANAGEt.e.....
SUBJECT: SUMMER STREET PROGRAM UPDATE AND PROGRESS REPORT
DATE: AUGUST 13, 1990
The original bid for the summer street program was $62 ,515 .
In order for the city to continue the summer street program,
I believe a new bid will have to be let . However , $9 ,377
worth of additional work can be done with the same
contractor by change order . A change order cannot exceed
15% of the original bid price.
The City Council had allocated $200 ,000 for this program.
To this date, Martinez, Fifth St . , Second St . , and Masters
have been finished. Hilltop St. was included in the bid,
but has not yet been finished. This has cost $62,515 to
the paving contractor . This does not include additional
costs for the following:
Equipment rental $24 ,380
Hydrated Lime (Chemline) 37,665
Compaction testing (ATL Labs) 4 ,250
Barricades (Dallas Lite & Barricade) 3 ,300
Survey Work (Helmberger & Associates) 1,200
Total $70 , 795 *
The original bid of $62 ,515 for the paving contractor plus
the additional costs of $70 ,795 listed above, make a total
project cost of $133 ,310 (not including footnoted costs) for
the five completed streets . The remaining amount of $66,690
could be used on the following streets through competitive
bidding as far as it would go. The City would still do all
prep work; only chip and seal work would be bid out .
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•
4th St. from Hwy 78 to Oak St .
Length - 410 ' Width - 18 '
820 sq. yds. X $2 .00 = $1 ,640 .00
7-8 existing pot holes to repair, 1 push up area to dig out
and recompact , needs to be swept off , light skim of asphalt
for low areas, and seal coat .
N. Birmingham from Hwy 78 Railroad to Marble
Length - 1440 ' Width - 30 '
4 ,800 sq. yds. X $2 .00 = $9 ,600 .00
Sweep clean , blade off high areas , and seal coat .
(existing drainage problem)
Akin Lane to Stone
Length - 3075 ' Width - 19 '
6,491.6 sq. yds. X $2 .00 = $12 ,983 .30
Approximately 20 existing pot holes in the center of
roadway, edges are broken off in various locations that need
to be overlayed and feathered in, seal coating will take
care of the street, need overlaying in various areas to
remove rolls and dips .
Keefer from Oak to Marble
Length - 412 ' Width - 20 '
915 .5 sq. yds. X $2 .00 = $1,831 .10
Bomag 4" deep a few hundred feet, water, roll , mix , and seal
coat , (existing drainage problem)
Keefer from Brown to Oak
Length - 740 ' Width - 20 '
1644 .44 sq. yds. X $2 .00 = $3, 288 .88
Sweep off , level off hot mix , patch a few pot holes , and
seal coat . (existing drainage problem)
Butler from Hwy 78 to Ballard
Length - 345 ' Width - 32 '
1226 .6 sq. yds. X $2 .00 = $2 ,453 .30
Needs a light skim of hot mix , sweep excess debris , and seal
coat ..
Marble from Hwy 78 to 5th St.
Length - 390 ' Width - 25 '
1083 .3 sq. yds X $2 .00 = $2,166 .60
Multiple pot holes , very little overlay on sags, and seal
coat .
Total - $33 ,961
The important point to remember is the street work cannot be
continued beyond $71,892 with the same contractor, the
program will have to be rebid.
* Associated costs of diesel fuel , equipment repair and
parts, overtime, additional personnel , and striping of roads
are not included , as well as any unknown costs such as curb
and utility line repair, which are being absorbed by the
General Operating Fund.
Therefore, with your approval we can go out for bids and try
and let a contract during September .
4011
MEMORANDUM
TO: MAYOR AND CITY COUNCIL
FROM: BILL DASHNER, CITY MANAG R
DATE: AUGUST 24 , 1990
REF: DISCUSS AND CONSIDER UNFUNDED LIABILITY OF
ACCUMULATED COMPENSATORY TIME OF CITY EMPLOYEES
If recognized by the City Council as a legal obligation
under the Federal Labor Standards Act (FLSA) , the total
unfunded balance , as of July 31 , 1990 , is $168 ,134 . 99 .
In my professional opinion, the City of Wylie has a legal
obligation of $2 ,146 .24 . The $2 , 146 .24 is for comp time to
employees that are covered by the Act . The $165 ,988 .75 is
for management personnel not covered by the Act . The FLSA
and the Garcia opinion out of San Antonio, a Supreme Court
case , determined that management personnel in a supervisory
capacity, controlling three or more people, are considered
management .
The City Council has a dilemma . They are as follows :
- 1 . Because of precedent and written policies , the
City Council has recognized comp time to
management personnel . Therefore , you have a moral
and ethical obligation to recognize it .
- 2 . It is questionable as to whether public funds can
be used to pay comp time not covered by federal
law.
- 3 . Allow all affected management personnel to use
comp time. This creates an operational problem
because all personnel are key personnel , i .e. , one
department head would have to take a year off .
- 4 . Direct the City Manager to negotiate fair and
equitable financial settlements and clear the
record of all comp time and immediately implement
a policy eliminating comp time completely for all
management personnel .
- 5 . Immediately implement a policy to stop all comp
time for management personnel and/or all
employees , regardless of the final resolution of
Attachment : Supporting document .
MEMORANDUM
TO: BILL DASHNER, CITY MANAGER
FROM: CAROLYN JONES, DIRECTOR OF PERSONNEL
REF: COMPENSATORY TIME
DATE: AUGUST 24 , 1990
Following is an account of comp time liability for the City
through July 31 , 1990 .
- 1 . CITY SECRETARY: D.O.H. 2/2/81
2391 . 00 hrs comp credit
475 .50 hrs . used
1915 .50 hrs . credit @ $15 .05 per hour
Value: $28 , 828 .28
- 2 DIRECTOR OF FINANCE: D.O.H. 7/29/85
4587 .725 hrs . credit*
101 .000 hrs . used
4496 .725 hrs . credit @ $20 . 18 per hour
Value: $90 ,743 .91
*This figure includes 1000 hours estimated by J.J .
for 1988 that are undocumented . (184 . 75 hours
documented Sep-Dec. 1988 . )
- 3 . LIBRARY DIRECTOR: D.O.H. 11/28/88
799 . 5 hrs . credit
49 .5 hrs . used
750 .0 hrs . credit @ $12 . 75 per hour
Value: $9 ,562 . 50
- 4 . ACCTG. SUPERVISOR/TAX ASSESSOR-COLLECTOR:
D.O.H . 5/2/83
606 .75 hrs . credit
74 .25 hrs . used
532 .50 hrs . credit @ $14 .88 per hour
Value: $7 , 923 .60
- 5 . CHIEF OF POLICE: D.O.H. 2/13/89
346 .125 hrs . credit
8 . 000 hrs . used
338 . 125 hrs . credit @ $18 . 78 per hour
Value: $6 ,349 .99
- 6 . PUBLIC WORKS SUPERINTENDENT: D.O. H. 9/16/85
1626 .374 hr.s . crPc3 j_t
1403 .625 hrs . credit @ $15 . 47 per hour
Value: $21 ,791 .43
- ___
- 7 . CITY ENGINEER: D.O.H. 6/18/90
30 hrs . credit
8 hrs . used
22 hrs . credit @ $19 . 375 per hour
Value: $426 .25
- 8 . CODE ENFORCEMENT OFFICER/BLDG OFFICIAL:
D.O.H. 1/9/90
33 hrs . credit
4 hrs . used
29 hrs . credit @ $12 .51 per hour
Value: $362.79
TOTAL CITY LIABILITY (salaried personnel) : $165 ,988 .75
The following list is by department , including the number of
individuals represented in each total .
- 1 . POLICE DEPARTMENT:
Total value : $4 ,130. 10
ten (10) indv . accts .
- 2 . PUBLIC WORKS:
Meter Readers : $ 150. 44
Water Dept . 1,243 .40
Sewer Dept . 118 .22
Fleet Maintenance 8 .03
Streets 14 . 50
Animal Control 233 .16
Parks & Recreation 206 .44
Total $1 ,974 . 19
eleven (11) indv. accts.
3 MUNICIAPL COURT:
Total Value : $ 172 .05
one (1) indv . acct .
CITY' S TOTAL LIABILITY - COMP TIME:
$168 ,134 .99
We feel this figure is accurate as of July 31 , 1990 .
/bl