09-15-1990 (City Council) Agenda Packet AGENDA
CALLED MEETING CITY COUNCIL
CITY OF WYLIE, TEXAS
SATURDAY, SEPTEMBER 15, 1990
9:00 A.M. COUNCIL CHAMBERS
MUNICIPAL COMPLEX
2000 HIGHWAY 78 NORTH
CALL TO ORDER
ORDER OF PAGE
BUSINESS REFERENCE BUSINESS
1 1 - 5 Consider adoption of the
Budget for FY90-91
2 6 - 8 Consider adoption of Ordinance
Setting Ad Valorem Tax Rate
and property Tax Levy for
Fiscal Year 1991 in Accordance
with the Proposed City of
Wylie Annual Budget as
recommended.
3 9 - 11 Discuss and Consider Amending
Current Year' s Budget 1989/90
FY90 and Approve Supplemental
Appropriations and Amend
Proposed FY91 Budget to
Increase Appropriation Levels.
4 Consider vote of confidence on
job performance of the City
Manager
5 Adjourn
NOTICE OF CALLED MEETING
Notice is hereby given that the Governing Body of the City
of Wylie will meet at 9:00 A.M. on the 15th Day of
September, 1990, in the Council Chambers of the Municipal
Complex at 2000 Highway 78 North, in the City of Wylie,
Texas, for the purpose of considering the attached agenda.
a4 1 J.4 4r d v II/
�:rol . •-es, TL, - retary
POSTED THIS THE 11TH DAY OF SEPTEMBER, 1990 AT 1:00 A.M.
MEMORANDUM
TO: The Mayor and City Council
FROM: Bill Dashner , City Manage ...
SUBJECT: Conduct a Public Hearing on the City of Wylie Fiscal
Year 1991 Budget
DATE: August 22, 1990
Attached is the budget message with the budgetary revisions made
by the City Council at a special meeting on August 21, 1990 . You
have been provided under separate cover a detailed copy of the
Budget. The next item on the agenda is an ordinance to adopt the
Budget as presented . The Budget , by City Charter, cannot be
adopted until after public notice requirements, therefore I would
recommend that the Budget be adopted at the September 11 , 1990
meeting.
ORDINANCE NO.
WHEREAS, the City Council of the City of Wylie, Texas , has
developed a budget for Fiscal Year 1991 in
compliance with the City Charter , Article 7 .
NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
WYLIE, TEXAS:
SECTION 1 . The City Manager has submitted a budget to the
City Council in compliance with Article 4 , Section
E, Subsection 6 .
SECTION 2 . The City Council has reviewed this budget for FY
91 and has determined the appropriation and
expenditure levels.
SECTION 3 . The City Council has determined that the City
Secretary shall cause to be published a summary of
the budget in compliance with Article 7 , Section 3
of the City Charter .
SECTION 4 . The City Council has determined that a public
hearing will be conducted on the FY 91 budget on
August 28, 1990 .
John Akin, Mayor
ATTEST:
Carolyn Jones, City Secretary
!�e v
CITY OP' WYLIE
2000 HWY. 78 N. - P.O. BOX 428
WYLIE, TEXAS 75098
(214) 442-2236
August 5 , 1990
HONORABLE MAYOR AND CITY COUNCIL:
Mayor John Akin
Mayor Pro-Tem Don Hughes
Councilmember Chuck Wible
Councilmember William Martin
Councilmember Steve Wright
Councilmember Patricia Stemple
Councilmember Percy Simmons
Dear Mayor and City Council ,
In compliance with the City Charter , Article 4 , Section 1,
Subsection E, the City Manager shall prepare and submit to the
City Council the annual budget and capital program and administer
the budget as adopted by the City Council .
Impacting the Fiscal Year 1990-91 Budget is the increase in debt
service. The city debt now takes 22% of all revenue to service.
In FY ' 90 debt service total was $852 ,000 . In FY ' 91 debt
service will total $1,300,000 ; an increase in one year of
$448 ,000 . The appropriation level is recommended at $5 ,930 ,000 .
I have recommended several revenue enhancement measures. Without
these new revenue generators the Budget will have to be set at
$5,346,125 . Of this $5,346,125 , $1,300 ,000 is for debt service.
With no revenue enhancers and after debt service the spendable
Budget would be $4 ,046,125.
Also impacting the budget is an $85 ,000 increase in sewer plant
operation costs. Therefore, a total of $1,385,000 contract costs
with NTMWD total (water purchases and sewer plant operations)
will have to be generated to pay these entitlement costs. Add
debt service in the Utility Fund of $605 ,750 and total contract
and debt service in the Utility Fund amount to approximately 51%
of the proposed Utility Budget of $2 ,090 ,000 . Presented to you
is the proposed budget for FY 1991.
The budget is outlined in the following manner :
List of all revenues by source
List of all expenditures by department and other sources
eg
ORDINANCE NO.
AN ORDINANCE FIXING THE TAX RATE AND LEVY IN AND
FOR THE CITY OF WYLIE, TEXAS FOR THE YEAR 1990 ,
UPON ALL TAXABLE PROPERTY IN SAID CITY OF WYLIE,
TEXAS, FOR THE PURPOSE OF PAYING THE CURRENT
EXPENSES OF SAID CITY OF T HE FISCAL YEAR ENDING
SEPTEMBER 30 , 1991 , AND THE FURTHER PURPOSE OF
CREATING A SINKING FUND TO RETIRE AND THE
PRINCIPAL AND INTEREST OF THE BONDED INDEBTEDNESS
OF SAID CITY: PROVIDING FOR A LIEN ON ALL REAL
AND PERSONAL PROPERTY TO SECURE PAYMENT OF TAXES
DUE THEREON: PROVIDING THAT IN THE EVENT ANY
PROVISIONS OF THIS ORDINANCE BE HELD
UNCONSTITUTIONAL AND THAT SUCH HOLDING SHALL NOT
AFFECT THE REMAINING PROVISIONS HEREOF:
REPEALING ALL ORDINANCES AND PARTS THEREOF IN
CONFLICT HEREWITH AND PROVIDING FOR PUBLICATION:
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF WYLIE, TEXAS:
SECTION 1 There is hereby levied for the fiscal year 1990
upon all real property situated within the
corporate limits of said City of Wylie, Texas, and upon
all personal property which was owned within the
corporate limits of said City of Wylie , Texas , on the
first day of January, A.D. , 1990 , except so much
thereof as may be exempt by the Constitution
of laws of the State of Texas , a total tax of
Sixty-one and one-half cents (0 .6150) , on each One
Hundred ($100 .00) Dollars of assessed valuation on all
of said property which said total tax here now
levied as aforesaid is respectively as follows :
SECTION 2 An ad valorem tax of and at the rate of Forty and
seven hundred and eleven hundredths cents (0 .40711) on
each One Hundred Dollars ($100 .00) of assessed
valuation of said taxable property is hereby levied
for the year 1988 , for the general city purposes and
to pay the current operating expenses of said City of
Wylie, Texas , for the fiscal year ending September 30 ,
1990 , which tax , when collected shall be
appropriated to and for the credit of the General Fund
of said City of Wylie, Texas .
SECTION 3 An ad valorem tax of and at the rate of Twenty
and seven hundred eighty-nine thousandth cents ( .20789)
on each One Hundred ($100 .00) of assessed valuation
of said taxable property is hereby levied for the year
of 1990 , for the purpose of creating an Interest and
Sinking Fund with which to pay the interest and
retire the principal of the valid bonded indebtedness ,
capital lease payments, and related fees of the City of
Wylie, Texas, now outstanding , and such tax when
collected shall be appropriated and deposited in and to
the credit of the Interest and Sinking Fund of the
said City of Wylie, Texas for the fiscal year ending
September 30 , 1991.
SECTION 4 The City of Wylie shall have a lien on all taxable
property located in the City of Wylie to secure the
payment of taxes, penalty interest , and all costs of
collection , assessed, and levied hereby.
SECTION 5 Taxes are payable in Wylie, Texas at the Office of
the Tax-Assessor Collector, Finance Department ,
Municipal Complex . The City shall have available all
the rights and remedies provided by law for the
enforcement of the collection of taxes levied under
this ordinance.
SECTION 6 That the tax roll presented to the City Council ,
together with any supplements thereto, be and same are
hereby accepted . (See attachment A - 1990 Certified Tax
Roll , Attachment B - 1990 Property Tax Rates . )
SECTION 7 In the event any provision of this Ordinance shall
be held unconstitutional and invalid by a court of
competent jurisdiction, the same shall not affect the
remaining provisions thereof .
SECTION 8 All Ordinances and part thereof in conflict with
any of the provisions of this Ordinance are hereby
expressively repealed .
SECTION 9 The caption of this ordinance to be published one
time in a newspaper having general circulation in the
City of Wylie, Texas, and to become effective
immediately upon its passage and publication .
PASSED AND APPROVED, AND ORDERED PUBLISHED BY THE CITY
COUNCIL OF THE CITY OF WYLIE, TEXAS, THIS THE 11TH DAY OF
SEPTEMBER, 1990 .
John W. Akin, Mayor
ATTEST:
Carolyn Jones , City Secretary
g
MEMORANDUM
DATE: September 6 , 1990
TO: Mayor and City Council
FROM: Bill Dashner , City Manager
RE: Discuss and Consider Amend ng Current Year' s Budget
1989/90 FY90 and Approve Supplemental Appropriations
and Amend Proposed FY91 Budget to Increase
Appropriation Levels
In order to finalize City accounting records prior to audit ,
supplemental appropriations and inter-fund transfers are required
in the General fund, Utility fund, Sanitation fund, Impact fund
and Lift Station fund. A supplemental appropriation level is
from $5 ,065 ,000 .00 up to $5 ,175 ,000 .00 . On page two (2) you will
see a compassion between the four (4) major funds of the FY90
budget compared to the proposed FY91 budget and the
increase/decrease levels . Overall the increase is 15%. The
increase is to pay for a full time Parks and Recreation Director
and twelve (12) months for a full time Fire Chief .
Attachment: Report from Finance Director
9
MEMORANDUM
TO: Bill Dashner, City Manager
FROM: James Johnson, Finance Director 9.,-52-2,
RE: Amended 1989-90 Budget
DATE: 09/05/90
The 1989-90 Budget is proposed to include supplemental
appropriations at the following levels:
FUNDS 1989-90 AMENDED 1989-90
General $2 , 950 , 000 $3, 055, 000
Utility 1 , 780 ,000 1 , 785, 000
Sanitation 275, 000 285, 000
Impact 50, 000 50 , 000
*Lift Station 10 , 000 -0-
TOTAL $5,065,000 $5, 175 , 000
*(Combined into Impact
due to new Impact Fee
ord. -06/26/90- )
The General Fund revenue ($105,000) increases in the current
operating budget come primarily from better than projected
tax collection by some $65,000 and sales tax collections
better than projected by some $40,000 . Most revenue
projections remained the same, though some up, some down.
Utility Fund revenue projections up by $5, 000 . Sanitation
Fund revenue projections up $10,000, primarily due to
increased customers primarily and increased contractor
costs. The Impact Fund now encompasses the old Lift Station
Fund and has been consolidated as one, with a total of
$10 , 000 down (Lift Station) .
PAGE--2
Departmental increases reflect the allocation of raises and
salary adjustments since March 1990 . Significant
reallocations in City Secretary (new person) , Police (wages
and additional patrol unit) and Fire Department and City
Council ( legal and settlements) .
The following operating budget is a comparison of the
proposed 1989-90 amended and the proposed 1990-91 operating
budget by fund:
FUND AMENDED 89-90 1990-91 INCREASE/
<DECREASE>
General $3, 055, 000 $3, 460 , 000 13. 26%
Utility 1 , 785,000 2, 090 , 000 17 . 09%
Sanitation 285,000 360 , 000 26. 32%
Impact 50, 000 45,000 <10 . 0%>
TOTAL $5, 175,000 $5, 955, 000 15. 07%
/ /
All departments budget. The departmental budgets include
the following specific data :
o Personnel costs--list of personnel by position
o M & 0 and contractual commitment costs--identified by
item and classification
o Capital budgets--identified by capital item
You have before you a budget that totals $5 , 930 ,000 . This
includes the general fund, utility fund, sanitation operating
fund, and Impact fund as a total budget. In order to finance
this "bareboned" , "standstill" budget the following revenue
enhancement measures are required.
The property tax rate will be set at .6150 rate which will
generate an additional $188,875 over the .555 rate.
Sanitation rates will be set at $10 .80 per account which will
generate $60, 000 for debt service and balance the fund.
Interest income will generate $80 ,000 .
Water and sewer rates will be increased by at least $7 . 50 per
account which will generate an additional $240 ,000 .
The City Council reserve fund will be reduced by $15,000 to
$73 ,000 .
All these measures totaled together will generate approximately
$583,875; of this amount $448 ,000 will go for additional debt
service over last year . The $583 ,875 will balance the budget
which will allow spending authorization at $5,930,000 .
This budget includes seven new personnel :
1 - City Secretary
4 - Street Department
1 - Professional Fire Chief
1 - Professional Parks and Recreation Director
Also recommended is a 3% cost of living increase for all full
time City employees . The 3% cost of living increase will be
applied to the base of the City' s Pay Plan and will be funded as
a part of the City Manager ' s Merit Evaluation Program. The
Budget will fully fund all current fringe benefit programs
currently in place. The pay raise is across the board and
effective October 1, 1990. The 3% pay increase will cost
approximately $40 ,000 per year .
The only capital items included in this budget is three new
police cars and $32,000 for Grade-All rental or lease purchase in
order to address street and drainage needs. Maintenance and
4/
operation levels are consistent with last year' s level, not
significantly up or down.
The sanitation rate increase is primarily based on state and *BFI
mandated charges and customer fee service for landfill debt bond
payments . Water and sewer rate increases are mandated by bonds
that have been issued in order to retire debt .
The proposed property tax rate will only generate income levels
to keep us even with last year' s rate and income levels in order
to meet additional debt service requirements .
Without these revenue measures that have been recommended the
City Council will have to consider additional budget reductions
that will have to come out of personnel and maintenance
operations or capital improvements . Further reductions in these
two areas will have significant impact on city services .
Therefore, I would recommend that the City Council hold
appropriate public hearings and consider the adoption of this
proposed budget or change the budget as the City Council may deem
appropriate and necessary. If approved, necessary enabling
ordinances will have to be prepared and approved in order to put
the Budget into force and effect on or before September 27 , 1990 .
ill Dashner
City Manager
Note to City Manager ' s Budget Message: All capital projects
funded by Municipal Bond Fund accounts are not a part of this
Budget since all funds are earmarked for specific projects , i .e.
landfill , public works relocation, pump and haul elimination, and
animal shelter .
MEMORANDUM
DATE: September 5, 1990
TO: Mayor and City Council
FROM: Bill Dashner, City Manager .144444
RE: Consider Adoption of Ordinance Setting Ad Valorem Tax
Rate and Property Tax Levy for Fiscal Year 1991 in
Accordance with the Proposed City of Wylie Annual
Budget as recommended.
Attached is an ordinance setting the ad valorem tax rate in
accordance with the City budget. The rate as established in
the budget is .6150 on each $100 .00 of assessed valuation of
all said property inside the City Limits of Wylie.
Attachment: Ordinance