03-14-1995 (City Council) Agenda Packet AGENDA
WYLIE CITY COUNCIL
Wylie Municipal Complex
March 14, 1995
7:00 p.m.
CALL TO ORDER
INVOCATION -
PLEDGE OF ALLEGIANCE
ACTION ITEMS
1. Discuss and Consider Approval of a Resolution Declaring Expectation to
Reimburse Expenditures with Proceeds of Future Debt
2. Discuss and Consider Acceptance of Proposal to Provide Insurance Coverage
for Automobile Liability and Physical Damage
3. Discuss and Consider Approval of a Resolution Authorizing an Agreement with
the Army Corp of Engineers for Lake Patrol
4. Discuss and Consider Approval of an Interlocal Agreement with Collin County for
Housing of Prisoners
STAFF REPORTS
CITIZEN PARTICIPATION
ADJOURNMENT
L'A
P sted 0 10/ at 5:00 p.m.
W.yIJc........C...lt ....1.....ondI........
agenda Communication for March 14,
LII
Rolution Declaring Expectation to Reimburse
Issue
A resolution declaring expectation to reimburse expenditures with the proceeds of future debt.
Background
The City intends to issue approximately $330,000 in Public Property Finance Contractual
Obligations (at 5% plus). This issue is to finance the purchase of a 65 Foot Emergency 1 Quint
fire truck that was approved at the February 28, 1995 City Council meeting.
f inanch*l Considerations
This resolution is needed to protect the tax exempt status of this debt in case the City should
choose to pay part or all of the new equipment cost prior to receiving the new monies.
Legal Considerations
The City's bond counsel, Fulbright & Jaworski recommendation is that two original signed
resolutions be prepared. One copy to be sent to them and one copy to be retained for the City's
records.
Board/Commission Recommendation
None
staff Rec0 mendati
The staff is recommending that this resolution be adopted.
Attachments
Resolution
Prepare by Appry by • ) 1.44--(---
Resolution No.
A Resolution declaring expectation to reimburse expenditures with
proceeds of future debt.
WHEREAS, the City of Wylie, Texas (the "Issuer") intends to issue debt for the
purpose of purchasing personal property (the "Projects") and further intends to
make certain capital expenditures for the Projects and currently desires and expects
to reimburse such capital expenditures with proceeds of such debt;
WHEREAS, under Treas. Reg. §1.50-2 (the "Regulation"), to fund such
reimbursement with proceeds of tax-exempt obligations the Issuer must declare its
expectation to make such reimbursement; and
WHEREAS, the Issuer desires to preserve its ability to reimburse the Expenditures
with proceeds of tax-exempt obligations.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF WYLIE, TEXAS, THAT the Issuer reasonably expects to reimburse
capital expenditures with respect to the Projects with proceeds of debt hereafter to
be issued by the Issuer, and that this resolution shall constitute a declaration of
official intent under the Regulation. The maximum principal amount of obligations
expected to be issued for the Projects if $330,000.
PASSED AND ADOPTED this March 14, 1995.
CITY OF WYLIE, TEXAS
James Swartz, Mayor
ATTEST:
Mary Nichols, City Secretary
Wylie. CI •.f...!.C. Ounc.11
fig o toll unication f o Irch14, 1995►
Proposal fur automobile.Liability Insurance
mil
ISSUE
Council is requested to discuss and consider acceptance of a proposal to provide insurance
coverage for automobile liability and physical damage.
BACKGROUND
The City's automobile liability and physical damage insurance is currently provided by Reliance
Insurance Company through arrangement with Wylie Insurance Agency. The policy expires
March 22, 1995 and Reliance has declined to submit a quote on a renewal of this coverage. An
invitation for competitive proposals was duly advertised and a quote was solicited and received
from the TML Intergovernmental Risk Pool. The solicitation was based on the same coverage
provided under the current policy.TML has quoted a total annual premium of $16,738.00,
assuming the premium is paid within 30 days of the effective date. The TML pool is currently
providing Workers Compensation and Property and General Liability insurance for the City.
FINANCIAL CONSIDERATIONS
The total premium for the previous auto policy, at it's inception, was $34,600.00 and
approximately $6,000.00 in additional premiums was paid throughout the year as new vehicles
were procured. Expenditures for fiscal '95 were projected and budgeted accordingly. The
TML proposal represents a total savings of approximately $20,000.00 for the year.
RECOMMENDATION
Staff recommendation is for Council to accept the proposal from TML Intergovernmental Risk
Pool to provide Automobile Liability and Physical Damage Insurance effective March 22, 1995.
ATTACHMENTS- TML Proposal
cT'M AoLCGLYLS
Prepared By Approved By
Tm
I`TERGOV'ERNSIENTAL RISK POOL
February 16, 1995
Mr. Jim Holcomb
Purchasing Agent
City of Wylie
2000 Hwy 78 North
Wylie, TX 75098
RE: PROPOSAL FOR COVERAGES
Dear Mr. Holcomb:
On behalf of the Texas Municipal League Intergovernmental Risk Pool, we are pleased to provide our
proposal for coverages as requested. Please review each section carefully.
The proposal is for one year's coverage. If the effective date of your coverage is other than a 10/1 date,
your coverage can be extended to 10/1/96. Your contribution will be adjusted for the additional period of
coverage using the rates in effect at the time the proposal was prepared.
T
Should you elect to accept all or part of this proposal, it is important that you complete the documents
enclosed in the front cover of this packet and return them prior to the desired effective date. Contributions
will be payable by one of two options. You may choose to pay the full annual contribution at the time you
receive the first bill or you may choose to pay in equal quarterly installments. If you pay the full payment
• within 30 days of receipt of your first bill, your contribution will be reduced 3%. If you pay quarterly, there
is no interest charge.
4, If you have any questions about this proposal, please contact your Field Services Representative, Liz
•
Evans. You may also contact me at(800) 284-4746, extension 2280 or(713) 652-2280.
Sincerely,
Richard A. Dabney
Underwriter
cc: Underwriting Dept.,TMUAustin
Scott Epperson,TMUAustin
(: Kayte Bean,TMUAustin
Liz Evans,TMUDallas
AmGRIP • GOVERNMENTAL PROGRAMS
A JOHNSON & HIGGINS COMPANY • SERVICE CONTRACTOR TO TML IRP
333 CLAY STREET, SUITE 1550 • HOUSTON, TEXAS 77002-4005 • (713) 759-2011 • (800)284-4746
1
11 TEXAS MUNICIPAL LEAGUE INTERGOVERNMENTAL RISK POOL
Bid/Proposal Summary
1
Entity Name: City of Wylie Date: 2-16-95
Proposed Effective/Expiration Dates: Annual
Annual
Tvae of Coverage Limit Deductible Contribution
I
Automobile Liability $ 500,000 Occurrence $ NONE $ 13,108
111 Automobile Physical Damage $ 323,716 ACV $ 500 $ 4,148
11 Total Annual: $ 17,256
Quarterly: $ 4,315
"Prepaid: $ 16,738
11
Prepaid applies if full annual contribution is paid within 30 days after inception/rerate date, or date
of invoice,whichever is later. (Prepaid does not apply to bond, windstorm, volunteer fire
department AD&D or Commercial Aviation)
A package credit on liability is applied for all liability members who are also members of the TML-WCJIF
(Workers'Compensation Fund) for the Fund Year, or have requested a quote for both Workers'
Compensation coverage and Liability coverage. If you choose to have TML provide liability coverages
without workers' compensation, the liability contributions would be adjusted to remove the package credit.
SEE PROPOSAL FOR OPTIONAL COVERAGES, LIMITS, DEDUCTIBLES, etc.
3
TEXAS MUNICIPAL LEAGUE INTERGOVERNMENTAL RISK POOL
1111 LIABILITY COVERAGES PROPOSAL -1994 FUND YEAR
IMPORTANT INFORMATION CONCERNING THIS PROPOSAL
1. The attached proposal shows the annual price of various options for liability coverage
which are available to you through the TML Intergovernmental Risk Pool. For each
coverage, all standard options are shown in a grid, with Limits of Liability options shown
across the top of the grid, and Deductible options shown on the left side of the grid. The
annual contribution for the limit and deductible option you desire for each coverage will be
found in the box where the limits column and deductible row intersect. If you join the Pool
on a date other than October 1, the contributions will be extended to the second following
October 1 at the same rates as provided in the proposal or lower, should the Pool Board
of Directors approve a rate reduction. For instance, if your coverage is effective April 1,
1994, your coverage can be extended to 10/1/95. Your contribution will be adjusted for
the additional period of coverage using the rates in effect at the time this proposal was
prepared.
2. As a Fund Member you must buy General Liability coverage to buy Law Enforcement or
Errors and Omissions coverage. You must buy Law Enforcement coverage to buy Errors
and Omissions coverage, unless your entity has no law enforcement activities. There is a
minimum deductible of$1,000 for Law Enforcement. The Errors and Omissions minimum
deductible is based on the size of your entity.
3. The Pool Board of Directors has approved a PACKAGE CREDIT to all fund members who
purchase both worker's compensation and liability coverages from the pool. The credits,
if applicable, are shown in the PACKAGE CREDIT column for each coverage and
deductible option. The liability contributions for the options you choose will be reduced by
these amounts.
4. Other deductible options may be available in addition to those shown. There is also an
aggregate stop loss program available for some deducible options. If you are interested,
please contact the Pool or AmGRIP, Inc.
5. If you purchase Auto Liability coverage through the Pool, Auto Medical Payments
coverage will be included at no additional charge, subject to a limit of$25,000 per person,
for all vehicles with a design capacity of six passengers or less. If you want to purchase
medical payments coverage on vehicles that have a capacity of more than six passengers
it can be provided for a contribution charge.
6. When coverage is bound you will be billed for one quarter in advance. Subsequent billing
will be quarterly thereafter. You should receive your first bill within four weeks of your
binding date of coverage. If you pay the entire annual contribution in advance, your
contributions will be reduced 3%. If you elect to pay quarterly, there is no interest charge.
7. THE DOCUMENTS AND SUPPORTING DATA INCLUDED WITH THIS PROPOSAL ARE
AN INTEGRAL PORTION OF THE PROPOSAL AND SHOULD BE REVIEWED
CAREFULLY.
•
ENTITY : WYLIE
PROPOSAL FOR 1994-95 FUND YEAR '.
Page : 1
AUTOMOBILE LIABILITY (Each Occurrence)
Limits I 300,0001PACK CR 500,000 PACK CR 1, 000, 000 PACK CR 2, 000, 000 PACK CR 3,000, 000 PACK CR 5,000,000 PACK CR
DeductiblesI
01 13,7541 -1,375 14, 565 -1, 457 15, 459 -1, 546 16, 671 -1, 546 17,278 -1, 546 17, 764 -1, 546
1,0001 12,5441 -1,254 13, 355 -1,336 14, 249 -1, 425 15, 461 -1, 425 16,068 -1, 425 16, 554 -1, 425
2,500 11, 6911 -1, 169 12, 502 -1,250 13, 396 -1, 340 14, 608 -1, 340 15,215 -1, 340 15,701 -1, 340
5,000 10,7971 -1,080 11, 608 -1, 161 12, 502 -1,250 13, 714 -1,250 14, 321 -1,250 14,807 -1,250
10,000 9, 6691 -967 10, 480 -1,048 11, 374 -1, 137 12, 586 -1, 137 13, 193 -1, 137 13, 679 -1, 137
25,0001 7,8121 -781 8, 623 -862 9, 517 -952 10, 729 -952 11, 336 -952 11,822 -952
PACKAGE CREDIT, INDICATED ABOVE, APPLIES IF WORKERS' COMPENSATION IS ALSO PURCHASED FROM THE THL-IRP.
AUTO PHYSICAL DAMAGE (Deductible Per Vehicle)
Limits 1 323,716
DeductiblesI
1,0001 3,800
250 5,019
500 4,148
2,500 3,452
5,000 2,930
10,0001 2,059
REPORTING BASIS IS FLEET AUTOMATIC UNLESS OTHERWISE REQUESTED. MAXIMUM DEDUCTIBLE PAYABLE - ANY ONE OCCURRENCE: $10,000.
TEXAS MUNICIPAL LEAGUE INTERGOVERNMENTAL, RISK POOL L231
02/13/95 Version 0100 Citykey 001542
minfirmargempirl
AUTOMOBILE SCHEDULE
TEXAS MUNICIPAL LEAGUE INTERGOVERNMENTAL RISK POOL
FUND YEAR 1994-95
ENTITY : WYLIE
Generate on 02/13/93
Contract N 5345 Territory 20
Contributions shown on the Declarations of Coverages for your automobile coverages are based on the following achedule of vehicles, classifications, and
indicated physical damage values. The values indicated are for rating purposes only. Valuations for claims purposes will be in accordance with provisions
of the coverage document. There is no physical damage coverage for any vehicle where the 'APD Value' shows "NO APO" . Any changes or corrections may
require adjustments to the contributions.
Eff Drop
VIN Year Hake Type Description Department Class APD Value Date Date
0002 HOMEMADE TRAILER 16' TRAILER 68499 0 03/22/95 / /
0003 HOMEMADE TRAILER 14' TRAILER 68499 0 03/22/95 / /
0572 94 CHEVROLET LIGHT TRUCK SUBURBAN 01499 19,500 03/22/95 / /
1057 93 GMC LIGHT TRUCK PICKUP 01499 10,610 03/22/95 / /
1174 94 FORD PRIVATE PASSENGER CROWN VICTORIA 3 0 03/22/95 / /
1175 90 FORD PRIVATE PASSENGER LTD 3 0 03/22/95 / /
1176 90 FORD PRIVATE PASSENGER LTD 3 0 03/22/95 / /
1183 93 FORD PRIVATE PASSENGER CROWN VICTORIA 3 0 03/22/95 / /
1465 94 GMC LIGHT TRUCK VAN 01499 15,950 03/22/95 / /
1598 93 GMC LIGHT TRUCK PICKUP 01499 10,610 03/22/95 / /
1846 94 GMC LIGHT TRUCK PICKUP 01499 12,500 03/22/95 / /
1924 93 GMC LIGHT TRUCK PICKUP 01499 9,000 03/22/95 / /
2715 81 FORD FIRE TRUCK PUMPATRUCK FIRE DEPT 7909 0 03/22/95 / /
3476 78 CHEVROLET FIRE TRUCK FIRE TRUCK FIRE DEPT 7909 14,400 03/22/95 / /
3787 94 FORD PRIVATE PASSENGER CROWN VICTORIA 3 0 03/22/95 / /
3976 92 SUTPHEN FIRE TRUCK FIRE TRUCK FIRE DEPT 7909 71,600 03/22/95 / /
4317 93 FORD PRIVATE PASSENGER CROWN VICTORIA 3 0 03/22/95 / /
4459 87 DODGE LIGHT TRUCK VAN 01499 0 03/22/95 / /
4463 87 FORD LIGHT TRUCK PICKUP 01499 4,800 03/22/95 / /
4555 94 FORD LIGHT TRUCK F250 PICKUP 01499 14,800 03/22/95 / /
4713 85 CHEVROLET LIGHT TRUCK PICKUP 01499 0 03/22/95 / /
5015 85 INTERNAT HARVESTOR HV TRK TRAC DUMP TRK DUMP TRUCK STREET DEPT 36479 17,896 03/22/95 / /
5974 94 FORD LIGHT TRUCK F250 PICKUP 01499 15,900 03/22/95 / /
6093 89 CHEVROLET LIGHT TRUCK PICKUP FIRE DEPT 01499 7,400 03/22/95 / /
6093 80 CHEVROLET FIRE TRUCK FIRE TRUCK FIRE DEPT 7909 21,200 03/22/95 / /
6532 89 CHEVROLET PRIVATE PASSENGER CAPRICE 3 0 03/22/95 / /
7690 90 DODGE LIGHT TRUCK PICKUP 01499 9,400 03/22/95 / /
7861 86 CHEVROLET LIGHT TRUCK PICKUP 01499 0 03/22/95 / /
8184 93 FORD LIGHT TRUCK RANGER PICKUP 01499 6,750 03/22/95 / /
8292 84 CHEVROLET LIGHT TRUCK VAN 01499 0 03/22/95 / /
8292 94 FORD LIGHT TRUCK F350 PICKUP 01499 15,700 03/22/95 / /
8293 94 FORD LIGHT TRUCK F350 PICKUP 01499 15,700 03/22/95 / /
9105 85 CHEVROLET PRIVATE PASSENGER CAPRICE 3 0 03/22/95 / /
9483 94 FORD HV TRK TRAC DUMP TRH F700 36479 30,000 03/22/95 / /
9561 92 FORD PRIVATE PASSENGER CROWN VICTORIA 3 0 03/22/95 / /
9562 92 FORD . PRIVATE PASSENGER CROWN VICTORIA 3 0 03/22/95 / /
9662 91 CHEVROLET PRIVATE PASSENGER CAPRICE 3 0 03/22/95 / /
9941 85 CHEVROLET LIGHT TRUCK PICKUP 01499 0 03/22/95 / /
38 Vehicles
323,716
TEXAS MUNICIPAL LEAGUE INTERGOVERNMENTAL RISK POOL L220 Page 1
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R soIutlon Authors to Loko Pia t rol Contrarct
COUNCIL AGENDA ITEM
Issue
The Army Corp of Engineers requires a resolution from the city
council to authorize the negotiation and execution of an agreement
to provide supplemental police patrols to the Lake Lavon Project in
1995.
Background
The Wylie Police Department has traditionally provided supplemental
police patrols to Lake Lavon during the spring, summer, and early
fall months.
Financial Considerations
The U.S. Army Corp of Engineers pays for the supplemental police
patrols through the requested agreement. The police department
budget reflects the costs of providing the supplemental patrols
that are re-imbursed by the federal government.
The supplemental patrol program enables the police department to
provide services to areas that are already inside the city at no
additional cost to the city or community.
Legal Considerations
There are no legal considerations that are applicable.
Staff Recommendations
Staff recommends approval of a resolution entering into a
Cooperative Agreement with the U.S. Army Corp of Engineers to,
provide supplemental police patrol.
Attachments
Resolution
RESOLUTION NO.
A RESOLUTION OF THE CITY OF WYLIE, WYLIE, TEXAS,
AUTHORIZING THE CITY TO PROVIDE SUPPLEMENTAL PATROL ON
LAKE LAVON AND TO ENTER INTO A COOPERATIVE AGREEMENT
WITH THE U.S. ARMY CORPS OF ENGINEERS, DEFINING THE
TERMS OF SUCH PATROL, AND AUTHORIZING THE CITY MANAGER
TO NEGOTIATE AND EXECUTE SUCH AGREEMENT.
WHEREAS, The City if Wylie Police Department has in the past
provided supplemental patrol and enforced City
Ordinances, if applicable, on U.S. Government property
which lies within the City Limits of Wylie; and,
WHEREAS, The City is willing to provide such patrol and
enforcement for the 1995 season (as specified in
agreement) ; and,
WHEREAS , The City Council desires to approve the City's providing
such services and authorize the negotiation of an
agreement, defining the terms and provisions of such
service, and further authorizing the execution thereof
by the City Manager;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF WYLIE, TEXAS, AS FOLLOWS:
SECTION 1 The City of Wylie is hereby authorized to enter into an
agreement with the U.S. Army Corps of Engineers whereby
the Police Department will provide supplemental patrol
and enforce City Ordinances, if applicable, on U.S.
Government property, located with its City Limits on and
around Lake Lavon.
SECTION 2 The agreement shall provide that the City of Wylie
Police Department shall be reimbursed for these
supplemental patrols, at an agreed upon rate.
SECTION 3 The City Manager is hereby authorized to negotiate such
an agreement and to sign the same on behalf of the City
of Wylie.
DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY
OF WYLIE, TEXAS, ON THIS THE 14TH DAY OF MARCH, 1995.
APPROVED:
Jim Swartz, Mayor
ATTEST:
Mary Nichols, City Secretary
iNv ty o 41.
agenda Commu nkati !for March 1 . 1995►
t1t a flgreomont fvlg (acuity
Is
Collin County Sheriff's Office is in the process of updating all
their interlocal agreements concerning the boarding of inmates for
all police departments within Collin County. Fees in the
interlocal agreement cover the lodging of prisoners arrested for
Municipal Class C Offenses. The county lodges prisoners arrested
for Class B Offenses and above with no charge to the city.
Background
The Wylie Police Department lodges prisoners arrested on Municipal
Class C Offenses in the Collin County Jail when the prisoners are
suicidal, or self-destructive. Additionally, prisoners arrested in
Collin County for Wylie Municipal Court Warrants are sometimes
booked into the Collin County Jail before being transported to the
Wylie City Jail.
Historically, the county jail has charged the city for the lodging
of the prisoners held on Municipal Class C charges.
Financial Considerations
Collin County charges $55.00 per day, for each inmate. During
fiscal 1994 we paid $110.00 to the county for 2 days lodging of
prisoners who were lodged on Municipal Class C offenses.
Legal Considerations
The agreement covers liability responsibility assigning the county
as agent for the city, and making the city responsible for medical
and other additional charges.
Staff Recommendations
Staff recommends the approval of the Interlocal Agreement with
Collin County.
Attachments
Collin County Sheriff's Cover Letter.
Interlocal Jail Services Agreement.
t
Office of the Sheriff
July 29, 1994
Chief Dave Brungardt
Wylie Police Department
P.O. Box 1062
Wylie, Texas 75098
Dear Chief Brungardt,
We are in the process of updating our interlocal agreements concerning boarding of
inmates for all police departments within Collin County. If your agency currently uses our
facility to board inmates on City charges or, wants the capability of doing so in the future,
this agreement is required.
Sections 11.02 and 16 of the attached agreement need to be executed by your City and
sent to me for execution by the County Judge. I will send you a copy of the completed
agreement.
If you have any questions please contact me at 547-5216 (McKinney) or 424-1433
(metro).
Your assistance in this matter is appreciated.
Sincerely,
Terry Box, Sheriff
Coll' ounty
Owen Pulliam, Lieutenant
OP/bc
Attachment
Collin County Sheriff's Office, 4300 Community Blvd., McKinney, TX 75070
Sheriff's Office (214)547-5100•Metro 424-4797•FAX(214)547-5304
Detention (214)547-5200• Metro 424-1433•FAX(214)547-5301