08-08-1995 (City Council) Agenda Packet AGENDA
WYLIE CITY COUNCIL
Wylie Municipal Complex
August 8, 1995
7:00 p.m.
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
CONSENT AGENDA
1. Consider Approval of Minutes of July 11 and July 25, 1995
2. Discuss and Consider Approval of an Ordinance prohibiting the Theft of Recyclable
Materials
ACTION ITEMS
3. Discuss and Consider Approval of a Resolution Establishing a Senior Citizen Advisory
Committee and Consider Appointments
4. Discuss and Consider Award of Bids for Thomas Street Bridge Reconstruction Project
5. Discuss and Consider Authorization for the Commencement of Construction of C.R. 297
6. Discuss and Consider Authorization of Advertisement of Bids for Regency and Cooper
Drive Reconstruction Projects
STAFF REPORTS
CITIZEN PARTICIPATION
WORKSESSION
Discuss HB 2758 Regarding Annexations
Discuss SB 60 Regarding Firearms in City Facilities
EXECUTIVE SESSION
7. Hold Executive Session Under 551.074 Government Code - Personnel Matters
Regarding: City Manager Position and Appointment to Development Corporation
8. Reconvene Into Open Meeting and Take Any Necessary Action as a Result of the
Executive Session
ADJOURNMENT
(61C-46)
Posted t 5:00 .rr August 4, 1995
9
THE WYLIE MUNICIPAL COMPLEX IS WHEELCHAIR ACCESSIBLE. SIGN INTERPRETATION OR OTHER
SPECIAL ASSISTANCE FOR DISABLED ATTENDEES MUST BE REQUESTED 48 HOURS IN ADVANCE BY
CONTACTING THE CITY SECRETARY'S OFFICE AT 442-8100 OR TDD 442-8170
Wylie City Council
Agenda Communication for august 8 , 1995
Worksession Items
MEMO
To: MAYOR AND CITY COUNCIL
From: MIKE COLLIN
V_____
Subject: CONCEALED HANDGUN LEGISLATION
Regulation In Public Places
Date: AUGUST 4, 1995
Attached please find a copy of the concealed handgun legislation for your
information.
Section 6, page 48 deals specifically with municipal's authority to regulate
carrying concealed handguns in pubic places. However, there is confusion among
leaders throughout the state as to what authorization cities have in regulating
concealed weapons in public places.
Richard Abernathy will discuss this issue and provide his interpretation during
the worksession on Tuesday, August 8th. The purpose of him providing this
interpretation, is for you to understand in what public places you can carry a
concealed handgun. With this information, council will better prepared to provide
the direction and ordinance to represent what is right for the City of Wylie.
WyI i. City Council
Agenda Communication for august 8 , 1995 #�
Minatgs of July 11 and July 25 1995
MINUTES OF THE WYLIE CITY COUNCIL
July 11, 1995
CALL TO ORDER
Mayor Jim Swartz called the meeting to order with the following Councilmembers
present: Reta Allen, Joel Scott, John Mondy, J.C. Worley, and Cleo Adams. Steve
Wright arrived prior to consideration of the minutes.
PRESENTATIONS
Mayor Swartz presented plaques of appreciation to outgoing City Manager Steve
Norwood and outgoing Chief of Police Dave Brungardt, commending them on their
service and leadership.
MINUTES
Council considered approval of the minutes of June 13, June 20, and June 27,
1995. Adams made a motion to approve the minutes. Mondy seconded the motion.
The motion was voted on and passed unanimously.
FINAL PLAT FOR WESTGATE PHASE II
Jim Meara, the applicant and developer outlined the provisions of the 49 lot plat
for the Council. Greg MacLean, consulting engineer for the City of Wylie, stated that the
plat as proposed met all city regiirements. Adams made a motion to approve the final
plat. Worley seconded the motion. The motion was voted on and passed unanimously.
INTERLOCAL AGREEMENT WITH THE CITY OF PLANO FOR PLAN REVIEW
SERVICES
Norwood explained that Building Official Mike Phillips had requested that the City
of Plano review plans for the future high school due to the amount of personnel and
resources Plano has at their disposal. Norwood recommended that Wylie contract for
plan review of all large developments. Allen made a motion to approve the agreement.
Mondy seconded the motion. The motion was voted on and passed unanimously.
CONTRACT WITH HOGAN CORPORATION FOR ENGINEERING SERVICES FOR
WATER DISTRIBUTION AND WASTEWATER COLLECTION IMPROVEMENTS
Norwood explained that the contract proposed would authorize Hogan
Corporation to begin engineering and design work related to the water distribution and
wastewater collection improvements funded by the Texas Department of Housing and
Community Affairs grant. Adams made a motion to approve the contract. Mondy
City Council Minutes July 11, 1995 Page 1
seconded the motion. The motion was voted on and passed unanimously.
AWARD OF CONTRACT FOR PUBLIC OFFICIALS LIABILITY INSURANCE
Norwood explained that the City of Wylie currently held Public Officials Liability
coverage with National Casualty Insurance Company by arrangement with Wylie
Insurance Agency. He explained that the current contract rate was $8512.00 but the
new premium bid by National Casualty for the upcoming year was $9226.00. He stated
that the Texas Municipal League proposal was $9897.00 but a workers compensation
credit of$2700 would result in a net savings to the city of$2029.00 with TML. Wright
made a motion to award the contract to Texas Municipal League. Worley seconded the
motion. The motion was voted on and passed unanimously.
INTERLOCAL AGREEMENT WITH DALLAS COUNTY FOR RECONSTRUCTION OF
PLEASANT VALLEY ROAD
Norwood explained that a small section of the road was within the Wylie City
limits where the City owned half and the county owned half. He recommended that the
City participate in the reconstruction as opposed to paying full construction costs at a
later date. Wright made a motion to approve the agreement. Adams seconded the
motion. The motion was voted on and passed unanimously.
EXECUTIVE SESSION
Council adjourned into Executive Session under 551.074 Government Code
regarding personnel matters to discuss appointments to boards and committees.
APPOINTMENT TO BOARD OF ADJUSTMENTS
Upon reconvening into regular session, Allen made a motion and Wright
seconded to appoint Ray Capley to the Board of Adjustments.
ADJOURNMENT
As there was no further business to come before the Council for consideration
the meeting adjourned.
APPROVED
ATTEST
City Council Minutes July 11, 1995 Page 2
MINUTES OF THE WYLIE CITY COUNCIL
July 25, 1995
CALL TO ORDER
Mayor Jim Swartz called the meeting to order with the following Councilmembers
present: Reta Allen, Joel Scott, John Mondy, J.C. Worley, and Cleo Adams. Steve
Wright was absent.
ALL NIGHT SOFTBALL TOURNAMENT
Council considered approval of a request for an all night men's and co-ed softball
tournament on Saturday July 29th at 7:00 p.m. to Sunday July 30th at Noon. Allen
made a motion to approve the request reminding staff to carefully enforce alcoholic
beverage prohibition in City parks. Adams seconded the motion. The motion was voted
on and passed unanimously.
STAFF REPORTS
Director of Finance Brady Snellgrove discussed the June financial statements.
BUDGET WORKSESSION
Council adjourned into a worksession to review the proposed 1995-1996 annual
operating budget. Acting City Manager Mike Collins reviewed the projected revenues
and proposed expenditures and answered questions of Council.
ADJOURNMENT
As there was no further business to come before the Council for consideration
the meeting adjourned.
APPROVED
ATTEST
City Council Minutes July 25, 1995
wyli • .:ity :coundi „„
agenda Camrlunication rflogest r 1995
ISSUE
The ordinance proposed would establish a violation with a penalty of fine for the theft of
recyclable materials from residential or commercial recycling bins.
BACKGROUND
Many cities have adopted ordinances similar to this one to prevent "scavenging" through
recycling bins. Indirectly, theft of these materials is theft from the City. While we don't receive the
actual amount of funds obtained from the sale of the recyclable materials we collect, the amount of
recyclable materials collected is used as one factor when companies bid our refuse collection and
recycling contract. Aluminum cans are the biggest attraction for a "recyclable" thief because there are
so many "cash for cans" establishments. Large recycling dumpsters are easy targets at businesses
because there are more materials in one location. The ordinance proposed pertains to residential
curbside bins and commercial bins.
LEGAL CONSIDERATIONS
This ordinance will be enforced by citation, and like other municipal offenses, is punishable by
fine not to exceed $500.00. Code Enforcement or the Police Department can issue the citations. We
don't expect to receive much revenue from this ordinance, but hope its existence and its enforcement
will act as deterrents.
RECOMMENDATION
Staff recommends approval of the ordinance as proposed.
rV...4)4
at
Sub itte Br City Manager Approval Finance Dept Approval
lie it Council
Resolutio :S C zan isor ` III
ISSUE
The resolution proposed would establish an ad hoc committee whose role is to seek out solutions
to issues directly affecting the senior citizen population in Wylie.
BACKGROUND
The City Council is very aware of the challenges thus community faces in keeping the Meals on
Wheels Program available with sufficient funding. Over the past few months, staff has discussed with
Council the need to get City employees out of the fund raising business for Meals on Wheels. One of
the tasks of this newly formed committee will be to tackle the fund raising issue and offer possible
solutions. With the purchase of the old post office building to be used as the future community center,
this committee will also have some opportunity to offer suggestions regarding ways in which to make the
center more accessible and comfortable for seniors. Staff would also like to see this committee
coordinate with local businesses, organizations, and civic group regarding the promotion of existing
senior programs, suggestions for new programs, and the identification of duplicated efforts. The
resolution attached offers this committee an opportunity to get involved in the community and work on
issues that directly affect seniors.
LEGAL CONSIDERATIONS
The Senior Citizen Advisory Committee is a recommending body to the Wylie City Council. This
committee has no budget expenditure authority and is created until their tasks are completed or until the
Council decides to make them a permanent board. We would not want to see the committee disband if
they are successful in their goals. The resolution provides a six month review period whereby Council
can evaluate their effectiveness. We have attached a list of names that have been proposed by seniors
and various members of the Council for appointment on the committee. You are not limited to these
names.
RECOMMENDATION
Staff recommends approval of the resolution as proposed and appointment of at least seven and
not more than fifteen members.
ATTACHMENT
Copy of Resolution
List of Names of Members who Have Been Suggested
l 91( aAA4JJ4
Sub itte By City Manager Approval Finance Dept Approval
Wylie City Council
Agenda Communication for August 8 1995 # t
R9 R
Award of Bid for Thomas Street Bridge
ISSUE
Discuss and Consider approval of a contract for Thomco, Inc. to reconstruct the Thomas Street
bridge for an amount not to exceed $22,250.
BACKGROUND
The reconstruction of the Thomas Street bridge will involve the placement of box culverts. This
will greatly improve drainage and enable the City to better maintain the ditch. This project will require
that Thomas Drive be closed a period of 30 days. Appropriate signage will be used to direct Community
Park visitors to Pirate Drive and Hilltop Street.
FINANCIAL CONSIDERATIONS
Thomco, Inc. is the low bidder at $22,250. This project was approved i the FY95 General Fund -
Street Budget at $35,000. The City received a very favorable bid.
RECOMMENDATION
Staff recommends award of the contract to Thomco, Inc. for $22,250.
(ink
Submitted By Approved By Finance Dept
Wylie City Council 5
Qnda Communication foraugust 8 1995 #
C.i .297 Construction
_.i....m..........Nim......i. ...m...........i.ml
Issue
The purpose of this item is to consider authorization for the Wylie Development
Corporation to advertise for bids for road, water and wastewater improvements to the
Premier Business Park and to seek a $500,000 working line of credit from a local bank or
the Texas Leverage Fund.
Background
A letter from Charlie Womack, Executive Director of Wylie Development Corporation, is
attached and provides detailed background on this issue.
Financial Considerations
The estimated cost of this project is $598,227.00. The Wylie Development Corporation's
share totals $355,977.00. The Collin County Commissioner's Court approved $180,000
for the improvements to County Road 297. The City of Wylie has appropriated $62,250
to pay for the up sizing of the water and sewer lines.
The Corporation is also requesting a $500,000 working line of credit. This would be
obtained from local banks or the Texas Department of Commerce's Texas Leverage Fund.
The debt would be solely secured by sales tax and will enable the Corporation to maintain
a sufficient cash balance. The terms and conditions of any loan arrangement will be
brought before City Council for final approval within the next two months.
Attachments
Letter dated August 3, 1995 from Charlie Womack to Mayor and City Council.
W:A/tke d-ei '"?/1/141'
Prepared By Approved By
Development Corporation of Wylie, Inc.
Limy P.O. Box 1467 • 108 West Marble
' J Wylie, Texas 75098
(214) 442-7901
C.C. Womack
EXECUTIVE DIRECTOR
August 4, 1995
The Honorable Jim Swartz
Mayor, City of Wylie
P.O. Box 428
Wylie, Texas 75098
Dear Mr. Mayor and Members of the City Council:
On July 24, 1995, the board of directors approved certain actions in regard to the development of
the Premier Industrial Park to improve roads and extend water and sewer lines. Section 8.02 of
our Articles of Incorporation requires that any corporate expenditure in excess of$50,000.00
must be approved by the Wylie City Council. The following subjects were discussed and
approved in the special called meeting:
(1) approval for the Corporation to immediately advertise for construction bids by
approved contractors;
(2) approval to negotiate a financial line of credit; and
(3) request a possible waiver of the impact fees.
The property involved in this development is located at the Southwest end of Sanden Boulevard.
It consists of 53.685 acres and was purchased on February 9, 1995 at a cost of$307,585.00.
Estimated construction cost for our proposed improvements is $598,227.00. This will re-route
and pave Collin County Road 297 from Sanden Boulevard to our west property line and extend
water and sewer lines to the western edge of the industrial park. Some financial assistance
totaling $242,250.00 is expected, thus reducing our use of corporate funds to an estimated cost of
$355,977.00. Financial assistance was made available when the Collin County Commissioners
Court voted and allocated $180,000.00 to help pay for the improvement of County Road 297.
The City of Wylie has appropriated $62,250.00 to help reimburse for some of the infrastructure
improvements.
The Board of Directors has voted to begin construction as soon as possible. Many reasons for
immediate action were discussed and we are hopeful that the entire City Council will concur with
our decision. The most compelling reason to proceed now is that members of the present Collin
County Commissioners Court could change with the next election and financial assistance
committed could be canceled. When the street is re-routed further south it will eliminate a
dangerous intersection at Sanden Boulevard. This expenditure will benefit many Wylie citizens
Jim Swartz
August 4. i 995
Page 2
by giving them good ingress and egress to the proposed sports center and the new high school. It
will help eliminate some of the traffic congestion projected for the intersection of FM 544 and
FM 1378 when the new high school opens in the fall of 1996. The city will benefit because it
will provide an all-weather road to the new service center. This new road will open a new
industrial park and expedite the industrial and housing growth in what is now an undeveloped
area of Western Wylie. The new road and infrastructure will help to market this new industrial
park.
The second ratification we request is a working line of credit $500,000.00 to be repaid over a
fifteen (15) year period. We plan to seek this financing from either one of the local banks or from
the Texas Leverage Fund offered by the Texas Department of Commerce. The loan will be
secured by an assignment of our portion of sales tax revenues. There is no plan to pledge any real
estate owned, or to have any city or corporate official sign a letter of guarantee for any portion of
this indebtedness.
Our current corporate cash balance is $300,000.00. By construction time, this balance should
increase to $350,000.00. It is possible that we would have sufficient cash funds to pay our
portion of the contract, but our directors believe that we should maintain a cash balance sufficient
to assist any new or relocation prospect.
There is no reason to draw the entire amount of the line of credit. We will only use what funds
are needed and approved by the Board of Directors. The remaining balance of the line of credit
will be available for other projects, as needed, or can be canceled by either party. Should the
voters decide to dissolve the Corporation at some future date, Section 4Aj of Senate Bill 971
states that"the Corporation shall continue operations only as necessary to pay the principal and
interest of any obligation incurred before the date of the election." Attached is a copy of the
resolution adopted by the Board of Directors.
The Board of Directors has voted to begin loan negotiations immediately before any construction
begins. For this reason, we are requesting your approval to begin negotiations to obtain a loan to
complete the planned development of Premier Business Park.
When the final details of the loan have been completed we will again seek your approval. It will
be necessary for the City Council to make a prior approval of any loan negotiated by the
Development Corporation of Wylie, Inc.
During our July 24, 1995 meeting, the board discussed the problem of impact fees. We were
informed that we would owe the city some $65,000.00 when we began development of the
property. The Board of Directors is making a request that you waive the fee entirely because we
are a quasi-part of the city government. The fee is being collected from all local citizens since
they are paying the sales tax that is funding this project. They will be paying tax upon tax. This
Jim Swartz
August 4, 1995
}
Page 3
community, City Council, Chamber of Commerce, and School District have all worked together
to pass the tax for economic development. We feel our tax dollars should be used for this
purpose.
We currently have an estimated expenditure of$950,000.00 in the purchase and development of
this previously agricultural property. Because of this large outlay of funds, we now solicit your
consideration in waiving the payment of these fees.
Mayor Swartz, we thank you for this opportunity to bring you and the council up-to-date on our
plans to build a first-class industrial park in Wylie. I plan to attend the council meeting to answer
any questions you, the council, or other interested parties may have.
Sincerely,
t
e CityCouncil
Wyii
Agenda Communication for August 8 , 1995
Advertisement of Bids for Regency and Cooper Drive Projects
Issue
Recommendation for authorization to advertise for Bids for street paving and related
improvements in association with the reconstruction of Cooper Road and Regency
Parkway.
Background
City Council authorized engineering and design for reconstruction of Cooper Road and
Regency Parkway on May 9, 1995. The Hogan Corporation will assist the City in
advertising by providing a "Notice to Contractors" for publication and by notifying the
various plan houses and agencies. Bidding documents will be available from The Hogan
Corporation. The projects will be bid as Package A and Package B. Bidders may bid
either or both packages. Issues regarding the actual construction will be provided when
consideration of awarding the contract is presented to the City Council.
Financial Considerations
This project is being funded through moneys from the 1995 Bond Package. The projected
cost for the proposed paving and drainage improvements for these projects are $510,000.
Staff Recommendations
City Staff and Engineer recommend authorization to advertise.
Attachments
None.
CCI-e0d/Y140.
Prepared By Approved By