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08-08-1995 (City Council) Agenda Packet AGENDA WYLIE CITY COUNCIL Wylie Municipal Complex August 8, 1995 7:00 p.m. CALL TO ORDER INVOCATION PLEDGE OF ALLEGIANCE CONSENT AGENDA 1. Consider Approval of Minutes of July 11 and July 25, 1995 2. Discuss and Consider Approval of an Ordinance prohibiting the Theft of Recyclable Materials ACTION ITEMS 3. Discuss and Consider Approval of a Resolution Establishing a Senior Citizen Advisory Committee and Consider Appointments 4. Discuss and Consider Award of Bids for Thomas Street Bridge Reconstruction Project 5. Discuss and Consider Authorization for the Commencement of Construction of C.R. 297 6. Discuss and Consider Authorization of Advertisement of Bids for Regency and Cooper Drive Reconstruction Projects STAFF REPORTS CITIZEN PARTICIPATION WORKSESSION Discuss HB 2758 Regarding Annexations Discuss SB 60 Regarding Firearms in City Facilities EXECUTIVE SESSION 7. Hold Executive Session Under 551.074 Government Code - Personnel Matters Regarding: City Manager Position and Appointment to Development Corporation 8. Reconvene Into Open Meeting and Take Any Necessary Action as a Result of the Executive Session ADJOURNMENT (61C-46) Posted t 5:00 .rr August 4, 1995 9 THE WYLIE MUNICIPAL COMPLEX IS WHEELCHAIR ACCESSIBLE. SIGN INTERPRETATION OR OTHER SPECIAL ASSISTANCE FOR DISABLED ATTENDEES MUST BE REQUESTED 48 HOURS IN ADVANCE BY CONTACTING THE CITY SECRETARY'S OFFICE AT 442-8100 OR TDD 442-8170 Wylie City Council Agenda Communication for august 8 , 1995 Worksession Items MEMO To: MAYOR AND CITY COUNCIL From: MIKE COLLIN V_____ Subject: CONCEALED HANDGUN LEGISLATION Regulation In Public Places Date: AUGUST 4, 1995 Attached please find a copy of the concealed handgun legislation for your information. Section 6, page 48 deals specifically with municipal's authority to regulate carrying concealed handguns in pubic places. However, there is confusion among leaders throughout the state as to what authorization cities have in regulating concealed weapons in public places. Richard Abernathy will discuss this issue and provide his interpretation during the worksession on Tuesday, August 8th. The purpose of him providing this interpretation, is for you to understand in what public places you can carry a concealed handgun. With this information, council will better prepared to provide the direction and ordinance to represent what is right for the City of Wylie. WyI i. City Council Agenda Communication for august 8 , 1995 #� Minatgs of July 11 and July 25 1995 MINUTES OF THE WYLIE CITY COUNCIL July 11, 1995 CALL TO ORDER Mayor Jim Swartz called the meeting to order with the following Councilmembers present: Reta Allen, Joel Scott, John Mondy, J.C. Worley, and Cleo Adams. Steve Wright arrived prior to consideration of the minutes. PRESENTATIONS Mayor Swartz presented plaques of appreciation to outgoing City Manager Steve Norwood and outgoing Chief of Police Dave Brungardt, commending them on their service and leadership. MINUTES Council considered approval of the minutes of June 13, June 20, and June 27, 1995. Adams made a motion to approve the minutes. Mondy seconded the motion. The motion was voted on and passed unanimously. FINAL PLAT FOR WESTGATE PHASE II Jim Meara, the applicant and developer outlined the provisions of the 49 lot plat for the Council. Greg MacLean, consulting engineer for the City of Wylie, stated that the plat as proposed met all city regiirements. Adams made a motion to approve the final plat. Worley seconded the motion. The motion was voted on and passed unanimously. INTERLOCAL AGREEMENT WITH THE CITY OF PLANO FOR PLAN REVIEW SERVICES Norwood explained that Building Official Mike Phillips had requested that the City of Plano review plans for the future high school due to the amount of personnel and resources Plano has at their disposal. Norwood recommended that Wylie contract for plan review of all large developments. Allen made a motion to approve the agreement. Mondy seconded the motion. The motion was voted on and passed unanimously. CONTRACT WITH HOGAN CORPORATION FOR ENGINEERING SERVICES FOR WATER DISTRIBUTION AND WASTEWATER COLLECTION IMPROVEMENTS Norwood explained that the contract proposed would authorize Hogan Corporation to begin engineering and design work related to the water distribution and wastewater collection improvements funded by the Texas Department of Housing and Community Affairs grant. Adams made a motion to approve the contract. Mondy City Council Minutes July 11, 1995 Page 1 seconded the motion. The motion was voted on and passed unanimously. AWARD OF CONTRACT FOR PUBLIC OFFICIALS LIABILITY INSURANCE Norwood explained that the City of Wylie currently held Public Officials Liability coverage with National Casualty Insurance Company by arrangement with Wylie Insurance Agency. He explained that the current contract rate was $8512.00 but the new premium bid by National Casualty for the upcoming year was $9226.00. He stated that the Texas Municipal League proposal was $9897.00 but a workers compensation credit of$2700 would result in a net savings to the city of$2029.00 with TML. Wright made a motion to award the contract to Texas Municipal League. Worley seconded the motion. The motion was voted on and passed unanimously. INTERLOCAL AGREEMENT WITH DALLAS COUNTY FOR RECONSTRUCTION OF PLEASANT VALLEY ROAD Norwood explained that a small section of the road was within the Wylie City limits where the City owned half and the county owned half. He recommended that the City participate in the reconstruction as opposed to paying full construction costs at a later date. Wright made a motion to approve the agreement. Adams seconded the motion. The motion was voted on and passed unanimously. EXECUTIVE SESSION Council adjourned into Executive Session under 551.074 Government Code regarding personnel matters to discuss appointments to boards and committees. APPOINTMENT TO BOARD OF ADJUSTMENTS Upon reconvening into regular session, Allen made a motion and Wright seconded to appoint Ray Capley to the Board of Adjustments. ADJOURNMENT As there was no further business to come before the Council for consideration the meeting adjourned. APPROVED ATTEST City Council Minutes July 11, 1995 Page 2 MINUTES OF THE WYLIE CITY COUNCIL July 25, 1995 CALL TO ORDER Mayor Jim Swartz called the meeting to order with the following Councilmembers present: Reta Allen, Joel Scott, John Mondy, J.C. Worley, and Cleo Adams. Steve Wright was absent. ALL NIGHT SOFTBALL TOURNAMENT Council considered approval of a request for an all night men's and co-ed softball tournament on Saturday July 29th at 7:00 p.m. to Sunday July 30th at Noon. Allen made a motion to approve the request reminding staff to carefully enforce alcoholic beverage prohibition in City parks. Adams seconded the motion. The motion was voted on and passed unanimously. STAFF REPORTS Director of Finance Brady Snellgrove discussed the June financial statements. BUDGET WORKSESSION Council adjourned into a worksession to review the proposed 1995-1996 annual operating budget. Acting City Manager Mike Collins reviewed the projected revenues and proposed expenditures and answered questions of Council. ADJOURNMENT As there was no further business to come before the Council for consideration the meeting adjourned. APPROVED ATTEST City Council Minutes July 25, 1995 wyli • .:ity :coundi „„ agenda Camrlunication rflogest r 1995 ISSUE The ordinance proposed would establish a violation with a penalty of fine for the theft of recyclable materials from residential or commercial recycling bins. BACKGROUND Many cities have adopted ordinances similar to this one to prevent "scavenging" through recycling bins. Indirectly, theft of these materials is theft from the City. While we don't receive the actual amount of funds obtained from the sale of the recyclable materials we collect, the amount of recyclable materials collected is used as one factor when companies bid our refuse collection and recycling contract. Aluminum cans are the biggest attraction for a "recyclable" thief because there are so many "cash for cans" establishments. Large recycling dumpsters are easy targets at businesses because there are more materials in one location. The ordinance proposed pertains to residential curbside bins and commercial bins. LEGAL CONSIDERATIONS This ordinance will be enforced by citation, and like other municipal offenses, is punishable by fine not to exceed $500.00. Code Enforcement or the Police Department can issue the citations. We don't expect to receive much revenue from this ordinance, but hope its existence and its enforcement will act as deterrents. RECOMMENDATION Staff recommends approval of the ordinance as proposed. rV...4)4 at Sub itte Br City Manager Approval Finance Dept Approval lie it Council Resolutio :S C zan isor ` III ISSUE The resolution proposed would establish an ad hoc committee whose role is to seek out solutions to issues directly affecting the senior citizen population in Wylie. BACKGROUND The City Council is very aware of the challenges thus community faces in keeping the Meals on Wheels Program available with sufficient funding. Over the past few months, staff has discussed with Council the need to get City employees out of the fund raising business for Meals on Wheels. One of the tasks of this newly formed committee will be to tackle the fund raising issue and offer possible solutions. With the purchase of the old post office building to be used as the future community center, this committee will also have some opportunity to offer suggestions regarding ways in which to make the center more accessible and comfortable for seniors. Staff would also like to see this committee coordinate with local businesses, organizations, and civic group regarding the promotion of existing senior programs, suggestions for new programs, and the identification of duplicated efforts. The resolution attached offers this committee an opportunity to get involved in the community and work on issues that directly affect seniors. LEGAL CONSIDERATIONS The Senior Citizen Advisory Committee is a recommending body to the Wylie City Council. This committee has no budget expenditure authority and is created until their tasks are completed or until the Council decides to make them a permanent board. We would not want to see the committee disband if they are successful in their goals. The resolution provides a six month review period whereby Council can evaluate their effectiveness. We have attached a list of names that have been proposed by seniors and various members of the Council for appointment on the committee. You are not limited to these names. RECOMMENDATION Staff recommends approval of the resolution as proposed and appointment of at least seven and not more than fifteen members. ATTACHMENT Copy of Resolution List of Names of Members who Have Been Suggested l 91( aAA4JJ4 Sub itte By City Manager Approval Finance Dept Approval Wylie City Council Agenda Communication for August 8 1995 # t R9 R Award of Bid for Thomas Street Bridge ISSUE Discuss and Consider approval of a contract for Thomco, Inc. to reconstruct the Thomas Street bridge for an amount not to exceed $22,250. BACKGROUND The reconstruction of the Thomas Street bridge will involve the placement of box culverts. This will greatly improve drainage and enable the City to better maintain the ditch. This project will require that Thomas Drive be closed a period of 30 days. Appropriate signage will be used to direct Community Park visitors to Pirate Drive and Hilltop Street. FINANCIAL CONSIDERATIONS Thomco, Inc. is the low bidder at $22,250. This project was approved i the FY95 General Fund - Street Budget at $35,000. The City received a very favorable bid. RECOMMENDATION Staff recommends award of the contract to Thomco, Inc. for $22,250. (ink Submitted By Approved By Finance Dept Wylie City Council 5 Qnda Communication foraugust 8 1995 # C.i .297 Construction _.i....m..........Nim......i. ...m...........i.ml Issue The purpose of this item is to consider authorization for the Wylie Development Corporation to advertise for bids for road, water and wastewater improvements to the Premier Business Park and to seek a $500,000 working line of credit from a local bank or the Texas Leverage Fund. Background A letter from Charlie Womack, Executive Director of Wylie Development Corporation, is attached and provides detailed background on this issue. Financial Considerations The estimated cost of this project is $598,227.00. The Wylie Development Corporation's share totals $355,977.00. The Collin County Commissioner's Court approved $180,000 for the improvements to County Road 297. The City of Wylie has appropriated $62,250 to pay for the up sizing of the water and sewer lines. The Corporation is also requesting a $500,000 working line of credit. This would be obtained from local banks or the Texas Department of Commerce's Texas Leverage Fund. The debt would be solely secured by sales tax and will enable the Corporation to maintain a sufficient cash balance. The terms and conditions of any loan arrangement will be brought before City Council for final approval within the next two months. Attachments Letter dated August 3, 1995 from Charlie Womack to Mayor and City Council. W:A/tke d-ei '"?/1/141' Prepared By Approved By Development Corporation of Wylie, Inc. Limy P.O. Box 1467 • 108 West Marble ' J Wylie, Texas 75098 (214) 442-7901 C.C. Womack EXECUTIVE DIRECTOR August 4, 1995 The Honorable Jim Swartz Mayor, City of Wylie P.O. Box 428 Wylie, Texas 75098 Dear Mr. Mayor and Members of the City Council: On July 24, 1995, the board of directors approved certain actions in regard to the development of the Premier Industrial Park to improve roads and extend water and sewer lines. Section 8.02 of our Articles of Incorporation requires that any corporate expenditure in excess of$50,000.00 must be approved by the Wylie City Council. The following subjects were discussed and approved in the special called meeting: (1) approval for the Corporation to immediately advertise for construction bids by approved contractors; (2) approval to negotiate a financial line of credit; and (3) request a possible waiver of the impact fees. The property involved in this development is located at the Southwest end of Sanden Boulevard. It consists of 53.685 acres and was purchased on February 9, 1995 at a cost of$307,585.00. Estimated construction cost for our proposed improvements is $598,227.00. This will re-route and pave Collin County Road 297 from Sanden Boulevard to our west property line and extend water and sewer lines to the western edge of the industrial park. Some financial assistance totaling $242,250.00 is expected, thus reducing our use of corporate funds to an estimated cost of $355,977.00. Financial assistance was made available when the Collin County Commissioners Court voted and allocated $180,000.00 to help pay for the improvement of County Road 297. The City of Wylie has appropriated $62,250.00 to help reimburse for some of the infrastructure improvements. The Board of Directors has voted to begin construction as soon as possible. Many reasons for immediate action were discussed and we are hopeful that the entire City Council will concur with our decision. The most compelling reason to proceed now is that members of the present Collin County Commissioners Court could change with the next election and financial assistance committed could be canceled. When the street is re-routed further south it will eliminate a dangerous intersection at Sanden Boulevard. This expenditure will benefit many Wylie citizens Jim Swartz August 4. i 995 Page 2 by giving them good ingress and egress to the proposed sports center and the new high school. It will help eliminate some of the traffic congestion projected for the intersection of FM 544 and FM 1378 when the new high school opens in the fall of 1996. The city will benefit because it will provide an all-weather road to the new service center. This new road will open a new industrial park and expedite the industrial and housing growth in what is now an undeveloped area of Western Wylie. The new road and infrastructure will help to market this new industrial park. The second ratification we request is a working line of credit $500,000.00 to be repaid over a fifteen (15) year period. We plan to seek this financing from either one of the local banks or from the Texas Leverage Fund offered by the Texas Department of Commerce. The loan will be secured by an assignment of our portion of sales tax revenues. There is no plan to pledge any real estate owned, or to have any city or corporate official sign a letter of guarantee for any portion of this indebtedness. Our current corporate cash balance is $300,000.00. By construction time, this balance should increase to $350,000.00. It is possible that we would have sufficient cash funds to pay our portion of the contract, but our directors believe that we should maintain a cash balance sufficient to assist any new or relocation prospect. There is no reason to draw the entire amount of the line of credit. We will only use what funds are needed and approved by the Board of Directors. The remaining balance of the line of credit will be available for other projects, as needed, or can be canceled by either party. Should the voters decide to dissolve the Corporation at some future date, Section 4Aj of Senate Bill 971 states that"the Corporation shall continue operations only as necessary to pay the principal and interest of any obligation incurred before the date of the election." Attached is a copy of the resolution adopted by the Board of Directors. The Board of Directors has voted to begin loan negotiations immediately before any construction begins. For this reason, we are requesting your approval to begin negotiations to obtain a loan to complete the planned development of Premier Business Park. When the final details of the loan have been completed we will again seek your approval. It will be necessary for the City Council to make a prior approval of any loan negotiated by the Development Corporation of Wylie, Inc. During our July 24, 1995 meeting, the board discussed the problem of impact fees. We were informed that we would owe the city some $65,000.00 when we began development of the property. The Board of Directors is making a request that you waive the fee entirely because we are a quasi-part of the city government. The fee is being collected from all local citizens since they are paying the sales tax that is funding this project. They will be paying tax upon tax. This Jim Swartz August 4, 1995 } Page 3 community, City Council, Chamber of Commerce, and School District have all worked together to pass the tax for economic development. We feel our tax dollars should be used for this purpose. We currently have an estimated expenditure of$950,000.00 in the purchase and development of this previously agricultural property. Because of this large outlay of funds, we now solicit your consideration in waiving the payment of these fees. Mayor Swartz, we thank you for this opportunity to bring you and the council up-to-date on our plans to build a first-class industrial park in Wylie. I plan to attend the council meeting to answer any questions you, the council, or other interested parties may have. Sincerely, t e CityCouncil Wyii Agenda Communication for August 8 , 1995 Advertisement of Bids for Regency and Cooper Drive Projects Issue Recommendation for authorization to advertise for Bids for street paving and related improvements in association with the reconstruction of Cooper Road and Regency Parkway. Background City Council authorized engineering and design for reconstruction of Cooper Road and Regency Parkway on May 9, 1995. The Hogan Corporation will assist the City in advertising by providing a "Notice to Contractors" for publication and by notifying the various plan houses and agencies. Bidding documents will be available from The Hogan Corporation. The projects will be bid as Package A and Package B. Bidders may bid either or both packages. Issues regarding the actual construction will be provided when consideration of awarding the contract is presented to the City Council. Financial Considerations This project is being funded through moneys from the 1995 Bond Package. The projected cost for the proposed paving and drainage improvements for these projects are $510,000. Staff Recommendations City Staff and Engineer recommend authorization to advertise. Attachments None. CCI-e0d/Y140. Prepared By Approved By