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08-22-1995 (City Council) Agenda Packet AGENDA WYLIE CITY COUNCIL Wylie Municipal Complex August 22, 1995 7:00 p.m. CALL TO ORDER INVOCATION -Al Draper, First Baptist Church PLEDGE OF ALLEGIANCE ACTION ITEMS 1. Discuss and Consider Approval of a Resolution Authorizing Funding Procedure for Purchase of Community Center RECESS CITY COUNCIL CONVENE PARKS & RECREATION FACILITIES DEVELOPMENT CORPORATION 1. Discuss and Consider Approval of a Resolution Authorizing Purchase of Community Center with 4B Sales Tax Funds ADJOURNMENT RECONVENE CITY COUNCIL PRESENTATIONS 2. Presentation by Wylie Bilco Inc. Regarding Conceptual Plan - Proposed Planned Development of Birmingham Park ACTION ITEMS CONTINUED 3. Consider Approval of Minutes of August 8 and August 15, 1995 4. Discuss and Consider Approval of an Employment Agreement for City Manager 5. Discuss and Consider Approval of an Ordinance Adopting Amendments to the 1994- 1995 Annual Operating Budget 6. Discuss and Consider Approval of a Resolution Accepting the Proposed Tax Rate for the 1995-1996 Fiscal Year and Scheduling a Public Hearing 7. Discuss and Consider Approval of Interlocal Agreements for Dispatching Neighboring Fire Departments STAFF REPORTS CITIZEN PARTICIPATION ADJOURNMENT qr (i v a/yam Posted on this the)h day o us f, T995 at 5:00 p.m. THE WYLIE MUNICIPAL COMPLEX IS WHEELCHAIR ACCESSIBLE. SIGN INTERPRETATION OR OTHER SPECIAL ASSISTANCE FOR DISABLED ATTENDEES MUST BE REQUESTED 48 HOURS IN ADVANCE BY CONTACTING THE CITY SECRETARY'S OFFICE AT 442-8100 OR TDD 442-8170 V lyIi City Council #1 Agenda Communication for August 22 , 1995 Resolution Authorizing Funding Procedure for Purchase of Community Center Issue The purpose of this item is to consider approval of a resolution establishing terms and conditions of financing for the Wylie Community Center. Background The City Council approved the purchase of the Old Post Office, located at Oak & Jackson Streets, on April 25, 1995. A review of the record that describes what formal action was taken shows that the specific terms and conditions of financing for the Wylie Community Center were not adequately described. The action taken by the City Council will clearly define the method of financing that had been previously approved. When the City Council was presented with the option of purchasing the Old Post Office, the window of opportunity was very brief and required that a quick decision be made. The Council understood that the purchase, renovation and operation of a community center is an allowable use of 4B Sales Tax monies. However, at the time of the purchase option, insufficient 4B Sales Tax funds were available. Therefore, a loan from the general fund to the 4B Sales Tax fund was made. Financial Considerations The purchase price of the Old Post Office is $80,000. Roof repairs needed on the building will total $15,000. A loan of$99,150 was obtained from the General Fund and transferred to the 4B Sales Tax Fund. The following terms and conditions were established: 12 month, 6% interest, payments beginning in April, 1995. Legal Considerations Authorization is sought pursuant to the By-laws of the Wylie Park and Recreation Facilities Development Corporation, Article IV, Section 6. The Wylie Facilities Development Corporation, after receiving approval by the City Council, will then authorize expenditure of those funds for the Community Center. Qi2,1;44 Submi t By City Manager Approval Finance Dept. Approval RESOLUTION Approval of Funding Procedures for Purchase of Community Center WHEREAS, the City Council has recognized a need that the City of Wylie has for a Community Center; and WHEREAS, the Wylie Community Center would serve the needs of the entire community for large capacity activities and meeting facility, including those needs of the senior citizens and youth; and WHEREAS, the purchase of the Old Post Office Building, located at Oak and Jackson Streets, has been identified as a site ideal for a community center facility from a cost and location standpoint; and WHEREAS, a purchase price of$80,000 was agreed to by the seller and immediate repairs to the roof were identified totaling $15,000, and WHEREAS, the purchase, operations and maintenance of a community center is eligible for 4B Sales Tax Funding, and, at the time of purchase insufficient cash flow was available from the 4B Sales Tax Fund, and it was necessary to accept the terms of the Seller immediately. NOW, THEREFORE, BE IT RESOLVED by the Wylie City Council that authorization is granted under the following terms and conditions for an Inter-Fund Loan from the General Fund to the 4B Sales Tax Fund to be made for the purchase of the Old Post Office Building, located at Oak and Birmingham Streets, to be used as the new Wylie Community Center, for an amount not to exceed $99,150. Principle $96,000 Interest - 12 equal payments at 6% interest $ 3,150 Total Loan $99,150 PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS, this day of , 1995. Jim Swartz, Mayor City of Wylie ATTEST: City Secretary City of Wylie, Texas Wylie City Council WI Agenda Communication for August 22 , 1995 Resolution Authorizing purchase of Community Cantor with 4B Sales Tax Funds ..........m.....m.........m.mm........... .....m.........mmil Issue The purpose of this item is to consider approval of a resolution authorizing expenditure of 4B Sales Tax funds for purchase of a Community Center under the terms and conditions of financing approved by the City Council. Background The City Council approved the purchase of the Old Post Office, located at Oak& Jackson Streets, on April 25, 1995. A review of the record that describes what formal action was taken shows that the specific terms and conditions of financing for the Wylie Community Center were not adequately described. The action taken by the City Council will clearly define the method of financing that had been previously approved. When the City Council was presented with the option of purchasing the Old Post Office, the window of opportunity was very brief and required that a quick decision be made. The Council understood that the purchase, renovation and operation of a community center is an allowable use of 4B Sales Tax monies. However, at the time of the purchase option, insufficient 4B Sales Tax funds were available. Therefore, a loan from the general fund to the 4B Sales Tax fund was made. Financial Considerations The purchase price of the Old Post Office is $80,000. Roof repairs needed on the building will total $15,000. A loan of$99,150 was obtained from the General Fund and transferred to the 4B Sales Tax Fund. The following terms and conditions were established: 12 month, 6% interest, payments beginning in April, 1995. Legal Considerations Authorization is sought pursuant to the By-laws of the Wylie Park and Recreation Facilities Development Corporation, Article IV, Section 6. The Wylie Facilities Development Corporation, after receiving approval by the City Council, will then consider authorizing expenditure of those funds for the Community Center. flfliLQ i "24M Submitted and Approved By President Treasurer Approval AGENDA PARKS AND RECREATION FACILITIES DEVELOPMENT CORPORATION Wylie Municipal Complex August 22, 1995 7:00 p.m. CALL TO ORDER 1. Discuss and Consider Approval of a Resolution Authorizing Purchase of Community Center with 4B Sales Tax Funds ADJOURNMENT Posted on this the 18th day of August, 1995 at 5:00 p.m. THE WYLIE MUNICIPAL COMPLEX IS WHEELCHAIR ACCESSIBLE. SIGN INTERPRETATION OR OTHER SPECIAL ASSISTANCE FOR DISABLED ATTENDEES MUST BE REQUESTED 48 HOURS IN ADVANCE BY CONTACTING THE CITY SECRETARY'S OFFICE AT 442-8100 OR TDD 442-8170 RESOLUTION Authorization to Purchase Community Center WHEREAS, the City Council and Wylie Park and Recreation Facilities Development Corporation (WPRF Corp.) has recognized a need that the City of Wylie has for a Community Center; and WHEREAS, the Wylie Community Center would serve the needs of the entire community for large capacity activities and meeting facility, including those needs of the senior citizens and youth; and WHEREAS, the purchase of the Old Post Office Building, located at Oak and Jackson Streets, has been identified as a site ideal for a community center facility from a cost and location standpoint; and WHEREAS, a purchase price of$80,000 was agreed to by the seller and immediate repairs to the roof were identified totaling $15,000; and WHEREAS, the purchase, operations and maintenance of a community center is eligible for 4B Sales Tax Funding, and, at the time of purchase insufficient cash flow was available from the 4B Sales Tax Fund, and it was necessary to accept the terms of the Seller immediately. NOW, THEREFORE, BE IT RESOLVED by the WPRF Corp. that authorization is granted to purchase the Old Post Office Building, located at Oak and Jackson Streets, with 4B Sales Tax Funds, obtained under the following terms and conditions approved by the City Council. Principle $96,000 Interest - 12 equal payments at 6% interest $ 3,150 Total Loan $99,150 PASSED AND APPROVED BY THE WPRF CORP. OF THE CITY OF WYLIE, TEXAS, this day of , 1995. Kerry Carothers, Chairman of the Board City of Wylie ATTEST: City Secretary City of Wylie, Texas Wylie City Council Agenda Communication for August 22', 1995 #3 Minutes of August 8 and August 15, 1995 Wylie City Council #4 Agenda Communication for August 22 , 1995 Employment agreement for City Manager ............................... .. mul Issue Discuss and consider approval of an Employment Agreement for City Manager. Background City Council voted unanimously to hire Mike Collins as City Manager at the Tuesday, August 8, 1995 meeting. The approval of the Employment Agreement will formalize the hiring and establish the specific terms and conditions of the City Manager's employment. Financial Considerations The Employment Agreement, in summary, contains the following major provisions: Annual Salary $55,000 Car Allowance $ 400 (month) Deferred Compensation 5% Severance 3 months Performance Review After six months Legal Consideration Execution of an Employment Agreement for the City Manager is pursuant to Article IV, Section 1 of the Wylie Charter. 4. <,........, Submi t d By Cit Tanager Appr val Finance Dept. Approval Wye � Council City agenda Communication'fo ust 2'2 1995 Lii.11#. #lgeruAg__ Ordinance Adopting Amendments to the 1994-1995 Annual Operating Budget ISSUE An ordinance of the City of Wylie, amending the budget for Fiscal Year 1995, beginning October 1, 1994 and ending September 30, 1995; repealing all conflicting ordinances; containing a severability clause; and providing for an effective date. BACKGROUND All of the amendments with the exception of the Landfill/Service Center are technical amendments necessary to properly present our annual audit report. The technical amendments are directly relating to the financing or receipt of outside funds for capital projects, lease purchase of breathing apparatus, and purchase of a aerial pumper type fire truck. Summary documents are included in the attachments to provide background on these financing activities. The proposed closing of the Landfill Fund will eliminate a capital project fund which is no longer necessary. The recommended transfer of the remaining Landfill monies to the Service Center Fund will accomplish the closing. This will be the second surplus transfer from the Landfill to other programs that were financed through the same bond issue. Attached is a memorandum and other background supporting the recommended transfer. FINANCIAL CONSIDERATIONS For the General Fund, the projected expenditures versus revenues will net out to zero, with no effect on fund balance. The Fleet Replacement Fund will see an increase of$334,077 in fund balance in Fiscal Year 1995. However, the Fleet fund balance will decrease $334,077 the following year(FY96) when the fire truck is delivered and payment is made. The revenues for the Street Improvement Fund will be increased from $3,500 to $1,503,500 when bond proceeds are received. The Landfill fund balance will become zero ($0) and the revenues of the Service Center will be increased by $50,100. The proposed budget amendments are detailed in Exhibit A of the attached ordinance. LEGAL CONSIDERATIONS Approval of the budget amendments ordinance is pursuant to Article VII, Section 4, Wylie City Charter and applicable State Law. BOARD/COMMISSION RECOMMENDATION No formal actions were required from a city board or commission. STAFF RECOMMENDATION It is recommended that the City Council approve the amendments as proposed and adopt the ordinance amending the Fiscal Year 1994-95 Budget. ATTACHMENTS Budget ordinance and summary. Landfill Memorandum 1995 E-One Aerial Pumper Financial Recap Lease Purchase of Breathing Apparatus Update Recap of Receipt of$4.3 Million in Bond Funds etieV,P14,4' Preps By Approved By ORDINANCE NO. AN ORDINANCE OF THE CITY OF WYLIE, TEXAS, AMENDING THE BUDGET FOR THE FISCAL YEAR 1995 BEGINNING OCTOBER 1, 1994 AND ENDING SEPTEMBER 30, 1995, BY AMENDING ORDINANCE NO. 94-41, REPEALING ALL CONFLICTING ORDINANCES; CONTAINING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City Council has heretofore adopted Ordinance No. 94-41 adopting a Budget and appropriating resources for Fiscal Year 1995(FY 95), beginning October 1, 1994 and ending September 30, 1995; and, WHEREAS, the Staff has presented information to the Council concerning the actual income and expenses for the first half of FY 95 and made comparisons of such information to the heretofore budgeted projections; and, WHEREAS, based upon such review the Staff has recommended to the Council that certain amendments to the Budget, as hereinafter set forth, be made to facilitate operation and administration of the operations of the City for the balance of FY 95; and, WHEREAS,the Council has the authority to make amendments to the City Budget under Article VII, Section 4 of the City Charter, as well as State law; and, WHEREAS, the Council has determined that the proposed amendments to the FY 95 Budget,with the revenues and expenditures therein contained, is in the best interest of the City and therefore desires to adopt the same by formal actions; NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS, as follows: SECTION I The proposed amendments to the FY 95 Budget of the City of Wylie, as heretofore adopted by Ordinance No. 94-41, as summarized in Exhibit A which is attached hereto and fully incorporated herein by reference, be, and the same hereby are, completely adopted and approved as amendments to the said FY 95 Budget. 1 SECTION II All portions of the existing FY 95 Budget and Ordinance 94-41, except as specifically herein amended shall remain in full force and effect, and not be otherwise effected by the adoption of this amendatory ordinance. SECTION III Should any paragraph, sentence, sub-division, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid the same shall not affect the validity of this ordinance as a whole or any part or provision thereof, other than the part or parts as declared to be invalid, illegal, or unconstitutional. SECTION IV This ordinance shall be in full force and effect from and after its adoption by the City Council and publication of its caption as the law and the City Charter provide in such cases. SECTION V That all other ordinances and code provisions in conflict herewith are hereby repealed to the extent of any such conflict or inconsistency and all other provisions of the Wylie City Code not in conflict herewith shall remain in full force and effect. SECTION VI The repeal of any ordinance, of parts thereof, by the enactment of this Ordinance, shall not be construed as abandoning any action now pending under or by virtue of such ordinance; nor shall it have the effect of discontinuing, abating, modifying or altering any penalty accruing or to accrue, nor as effecting any rights of the municipality under any section or provisions of any ordinances at the time of passage of this ordinance. DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas, this 22nd day of August, 1995. By Jim Swartz Mayor ATTEST: Mary Nichols City Secretary 2 MEMORANDUM TO: Mike Collins, City Manager • FROM: Brady Snellgrove, Finance Director! SUBJECT: Closing the Landfill Fund DATE: August 22, 1995 lh Fiscal Year 1989-90, $3,500,000 in TAX AND WATERWORKS AND SEWER SYSTEM LIMITED PLEDGE REVENUE CERTIFICATE OF OBLIGATIONS, SERIES 1990 were sold. The bond proceeds from this sale were allocated to three major projects or funds. A major Sewer Interceptor, Landfill Closure, and the Service Center/Animal Shelter. The Landfill was formally closed in the spring of 1993. Since that time Landfill expenditures have consisted of final construction contract costs and routine maintenance expenses. The land is presently leased out in return for mowing maintenance and other upkeep. This fund should be closed out and if closed in August 1995 will have a surplus of approximately $50,100. When reviewing the uses of surplus bond funds from a project, the general rule is that the monies can be used on similar projects included in the original bond issue or used to retire debt. In fiscal Year 1991-92 surplus funds from the Landfill were transferred to the Utility Fund to complete the funding on the Sewer Interceptor and to provide $350,000 in cash for high priority water/sewer projects. See the attached page 39 of the FY1992 Audit report where $691,292 in surplus funds were transferred as described in Footnote No. 20. The Service Center Fund is one of the major allocations of the above 1990 bonds. I believe that transferring the Landfill surplus to the Service Center would be the best use of these monies. I am recommending that the Landfill Fund be closed by a budget amendment authorizing an operating transfer to the Service Center Fund. CITY OF WYLIE, TEXAS NOTES TO FINANCIAL STATEMENTS September 30, 1992 7 - RISK MANAGEMENT The City is exposed to-various risks of loss related to torts; theft of, damage to, and destruction of assets; errors and omissions; injuries to employees; employee health benefits; and other claims of various nature. The City purchases commercial insurance to indemnify it in event of loss. 8 - PROPERTY TAX The City's property tax is levied each October 1, on the assessed value listed as of the prior January 1, for all real and certain personal property located in the City. The appraisal of property within the City is the responsibility of Central Appraisal District of Collin County (District) as required by legislation passed by the Texas Legislature. The District is required under such legislation to assess all property within the District on the basis of 100%c of its appraised value and is prohibited from applying any assessment ratios. The value of property within the District must be reviewed every five years; however, the City may, at its own expense, require annual reviews of appraised values. The City may challenge appraised values established by the District through various appeals and, if necessary, legal . action. General property taxes are limited by the Texas Constitution to $1.50 per $100 of assessed valuation. Property taxes attach as an enforceable lien on property as of January 1, following the levy date. Taxes are due by January 31, following the levy date. Property taxes are recorded as receivables, net of estimated uncollectibles when levied. 9 - SEGMENT INFORMATION - ENTERPRISE FUNDS The City maintains two enterprise funds which are intended to be self-supporting through fees charged for services to the public. The Utility Enterprise Fund provides water and sewer service to customers while the Sanitation Enterprise Fund provides solid waste disposal service. Financial segment information as of and for the year ended September 30, 1992 is presented below: Utility Sanitation Total Operating revenues $ 1,986,420 $ 413,516 $ 2,399,936 Depreciation expense 551,186 - 551,186 Operating income 359,065 87,078 446,143 Operating interfund transfers in 65,659 932 66,591 Operating interfund transfers out (305,932) (87,771) (393,703) Net income (255,985) 3,624 (252,361) Current capital contributions 62,406 - 62,406 Property, plant and equipment additions 23,014 - 23,014 Net working capital 764,379 - 764,379 Total assets 8,632,928 - 8,632,928 Revenue bonds payable 630,000 - 630,000 Obligations under capital lease 1,747,750 - 1,747,750 Certificates of obligation 3,312,471 - 3,312,471 Total equity 2,637,606 - 2,637,606 '0 - LANDFILL CLOSURE FUND During the year, Landfill Closure Capital Project Fund approached the completion of its purpose. The City Council authorized giving excess cash to, and forgiving an interfund receivable from the Utility Enterprise Fund. In addition, long-term debt payable from the Landfill Closure Fund was removed from the General Long-Term Debt Group of Accounts and liability assumed by the Utility Enterprise Fund. The transaction does not meet the definition of a transfer defined in' GASB §1800.106. In order to disclose the substance of the transaction, following is a summary of the transaction: Increase (Decrease) Landfill Closure Fund Cash $ (350,000) Due from other funds (331,292) General Long-Term Debt Group of Accounts Certificates of obligation payable (691,292) Utility Enterprise Fund Cash 350,000 Due to other funds 331,292 Certificates of obligation payable 691,292 21 - EXPENDITURES IN EXCESS OF APPROPRIATIONS For the year ended September 30, 1992, expenditures exceeded appropriations for the following fund: General Fund $ (74,849) Economic Development Special Revenue Fund (677) -39- 17-Aug-95 CITY OF WYLIE 1995 E-ONE AERIAL PUMPER FINANCIAL RECAP $329,077 Delivery cost of truck in October/November 1995. 5,000 Issuance costs on the$310,000 in Texas Public Property Finance Contractual Obligiations Series 1995. $334,077 $334,077 Amount to be financed. (310,000) Sale of Public Property Finance Contractual Obligations. (20,000) Donation from North Texas Training Association. (4,077) Interest earnings on the$310,000 prior to delivery of the truck. 0 FTRUCK95.WK1 FT-1 •• FIRST SOUTHWEST COMPANY David K.Medanich Director July 13, 1995 Texas Commerce Bank National Association Attention: Tim Adryan Debt Administration Division P.O. Box 2320 Dallas,Texas 75221-2320 -RE: Closing instructions with respect to $310,000 City of Wylie, Texas Public Property Finance Contractual Obligations, Series 1995, (the "Bonds")dated June 1, 1995 Dear Tim: Payment for the above referenced Obligations is to occur prior to 10:00 AM, CDT, on July 18, 1995 (the "Closing Date") and funds for the payment of the Obligations are to be cleared through Texas Commerce Bank National Association, Dallas,Texas as follows: (A) On the Closing Date, Texas Commerce Bank National Association, Dallas, Texas, ABA #113000609, Account #7001207434873, Attention: Tim Adryan, will receive for the account of the City of Wylie, Texas from Service Asset Management Company (the "Purchaser") in immediately available funds in payment for the Obligations,the sum of: Principal Amount of Bonds $ 310,000.00 Plus: Accrued Interest 2,300.39 Total to be Received from Purchaser for the Bonds $ 312,300.39 (B) On the Closing Date,Texas Commerce Bank National Association is instructed to disburse and expend funds described in(A)as follows: • (1) Transfer Funds, less costs of issuance, to LOGIC - Local Government Investment Cooperative for the benefit of the City of Wylie,Texas Public Property Finance Contractual Obligations, Series 1995, ABA#071-000-152, The Northern Trust Company, Chicago, Illinois for deposit to BNF=Trust Company of Texas - AC69507,OBI# City of Wylie,Texas-75-6000-719 $ 307,300.39 Loc. Rec'A (2) Transmit by wire transfer to NationsBank - Dallas, ABA #111000025, 307,aoo,3 0 FBO First Southwest Company, Account #1252990326, Attention: Joe Brawner, re: City of Wylie, Texas Public Property Finance Contractual Obligations, Series 1995 (0270-05), for payment of estimated costs of issuance $ 5,000.00 Investment Bankers 1700 Pacific Avenue•Suite 500•Dallas,Texas 75201-4642.214-953-4000•FAX 214-953-4050 FT-2 DETAILED SCHEDULE OF DEBT SERVICE REQUIREMENTS From September 30, 1995 to Maturity PUBLIC PROPERTY FINANCE CONTRACTUAL OBLIGATIONS SERIES 1995* / Q /WS" /i/ L✓ / e Tic- i BONDS OUTSTANDING $310,000.00 PAYMENT PAYMENT FISCAL INTEREST MONTH YEAR PRINCIPAL INTEREST TOTAL YEAR TOTAL FISCAL YEAR February 1996 20,000.00 12,431.89 32,431.89 August 1996 0.00 8,172.50 8,172.50 40,604.39 20,604.39 February 1997 25,000.00 8,172.50 33,172.50 August 1997 0.00 7,375.63 7,375.63 40,548.13 15,548.13 February 1998 25,000.00 7,375.63 32,375.63 August 1998 0.00 6,578.75 6,578.75 38,954.38 13,954.38 February 1999 30,000.00 6,578.75 36,578.75 August 1999 0.00 5,622.50 5,622.50 42,201.25 12,201.25 February 2000 30,000.00 5,622.50 35,622.50 August 2000 0.00 4,692.50 4,692.50 40,315.00 10,315.00 February 2001 30,000.00 4,692.50 34,692.50 August 2001 0.00 3,942.50 3,942.50 38,635.00 8,635.00 February 2002 35,000.00 3,942.50 38,942.50 August 2002 0.00 3,050.00 3,050.00 41,992.50 6,992.50 February 2003 35,000.00 3,050.00 38,050.00 August 2003 0.00 2,140.00 2,140.00 40,190.00 5,190.00 February 2004 40,000.00 2,140.00 42,140.00 August 2004 0.00 1,080.00 1,080.00 43,220.00 3,220.00 February 2005 40,000.00 1,080.00 41,080.00 August 2005 0.00 0.00 0.00 41,080.00 1,080.00 $310,000.00 $97,740.65 $407,740.65 $407,740.65 $97,740.65 Series 1995 is funded 100%by General Long-Term Debt. -PPFIN95 FT-31 PURCHASE ORDER •=1TY • P.O. NUMBER: 16832 2000 HIGHWAY 78 NORTH #r '� P.O. BOX 428 DATE: 3/21/95 TEXAS WYLIE,TEXAS 75098 (214)442-2236 REQUISITION NUMBER: BID/PROJECT NUMBER: FS94-21BGJO AX I.D. NO. 1756000719 )NFIRMING — DELIVERY DATE: SHIP VIA: FOB DESTINATION ORDER IDOR NUMBER: HGA157 SHIP TO(IF DIFFERENT THAN ABOVE): DOR: HGAC PO Box 200127 Houston,Tx. 77216-0127 CITY OF WYLIE ACCOUNTS PAYABLE INVOICE IN DUPLICATE TO: P.O. BOX 428 WYLIE,TX. 75098 1 QTY. DESCRIPTION UNIT PRICE TOTAL ACCOUNT CODE 1 each Emergency One 4-Door Commercial $329,077.00 Pumper, Single Axle, Hale Pump Total Price Includes HGAC Fee Complete Specifications Enclosed I hereby certify that the merchandise and/or services THIS ORDER CONFIRMS ACCEPTANCE OF described above have been satisfactorily received and that YOUR BID TO FURNISH ITEMS LISTED this purchase order is now a true and just debt of the city. HEREON.AUTHORIZED AND APPROVED BY: 'ARTIAL DELIVERY ❑ FINAL DELIVERY ❑ DATE DEPARTMENT HEAD PURCHA IN GENT DISTRIBUTION: WHITE-VENDOR CANARY-ACCOUNTS PAYABLE PINK-DE ARTMENT GOLDENROD-RECEIVING FT-4 1 i a.. • Wylie City Co ti Agenda Co�mmuntcatlon f or February 28s 1995 ::'::',:..i,',..:!:'.........:.:::::,:'..,...1.•.:,'..._.:...':,.,::.;,.:::,....1:.::.E'i.;.::,':;„:..;.:.,:::,';:l :'''.'.:I.,',',.','#.;::''''''''''''',Ia''. ::' .1:,': Purchast 4ffitt Truth tram ti(RC Contract ISSUE Consider Approval of a Purchase off the Houston-Galveston Area Coop for purchase of a 65 foot Emergency I Quint. BACKGROUND The Fire Department does not have the ability to respond effectively to structure fires in buildings over 30 feet in height. They are limited in performance of roof ventilation, setting up of aerial master streams, and when Engine I is out of service, they are without sufficient backup and are required to use Booster I. Presently, Booster II, the 1978 vehicle, is being taken out of service for repairs and it is questionable whether the City will continue to invest in its repairs. The new truck will be a 1995 Freightliner four door with a 65 foot snorkel ladder. It has a compressed air foam system with a 60 gallon foam storage capacity, a 500 gallon water tank, and a 1000 gallon per minute waterway on the ladder. The truck has a GVW of 44,000 pounds, a 1500 GPM pump, and will seat up to five people. This vehicle will be the feature vehicle for emergency vehicles at the 1995 TMI. Conference in Dallas. FINANCIAL CONSIDERATIONS While we'll be taking delivery of the vehicle in October of 1995 the first payment becomes due October 1996. This vehicle is being funded by what we estimate to be a $40,000 reduction in our annual debt. In the enclosed specifications (red folder) on page two is a lease quotation. This quote provides for payments of 46,025.60 annually at a 7.19% interest rate for a period often years. We will be checking with local banks regarding funding alternatives and will most likely be recommending a lease similar to the $400,000 equipment note we two out two years ago. STAFF RECOMMENDATIONS Staff is recommending approval of the authorization request to purchase 65 foot quint off the HGAC contract. ATTACHMENTS Specifications and Lease Quote Submitted By Approved By FT-6 -- Lease Quotation -- inted on FEB 23, 1995 Page 2 •:CITY OF WYLIE ---- Terms + Purchase Price: 320,445.00 Years of Lease: 10 Down Payment : 0.00 Payments/Year : 1 Payment Amount: 46, 025.69 Interest Rate : 7 . 190% Payment Type :Arrears Payment # Amount Interest Principal Principal Left Purch Pric 0.00 0.00 0.00 320,445.00 Down Paymt 0.00 0.00 0. 00 320,445.00 1 46,025.69 23,040. 00 22,985.69 297,459 .31 2 46,025.69 21,387 . 32 24, 638.36 272,820.95 3 46,025.69 19,615. 83 26,409 .86 246,411.09 4 46, 025. 69 17,716.96 28, 308.73 218, 102 .36 5 46, 025 .69 15,681.56 30,344 . 13 187,758 .23 6 46,025.69 13,499.82 32,525.87 155,232 .36 7 46,025.69 11, 161.21 34,864 .48 120,367 .88 8 46,025.69 8,654 .45 37, 371 .24 82,996.64 9 46, 025. 69 5,967.46 40, 058.23 42, 938.41 10 46,025.69 3,087 .27 42,938.41 0. 00 (STONER IS NOT ENTITLED TO RELY ON THE AMOUNTS GENERATED BY THIS PROGRAM. :EREST RATES AND PAYMENT AMOUNTS ARE FOR INFORMATIONAL PURPOSES ONLY. L LOANS ARE SUBJECT TO DOCUMENTATION AND CREDIT APPROVAL OF FEDERAL SIGNAL ASING CORP. FT-7 /' -::::. - t , N° : 47173 oFF�cwLUSEONLY CITY OF w i LIE DE AMOUNT t $e OFFICIAL RECEIPT _CODE _A RECENED OF `72-22 4/al, . &2' . _Jq ea°-o ) DOLLARS 4 CASE FOR 12614 OCA2r 1) RECEIVyrf TOTAL I c2.4 °CO' Co ._-CUSTOMER CANARY-FINANCE PINK-BOOK '16Ci2 4/14°6 ON.. 0/1 kr• I OSd" .(rlha /vI( SC TIJC0AW U ;ffec CL A o 7 -QC. CA.C.C c LAM- 1'leeat5 4/) be, used. J J . 0A-1,... Bra-ctj �Of lil *.t?A&L . C1, A-t(lej2- / /1614' t;'i FT-s : top —000— /O • 1029 NORTH TEXAS TRAINING ASSOCIATION I P.O. BOX 1021 PH. 214-786-3004 WYLIE, TEXAS 75098 88-151/1119 yi(/ 19 ` 9 r F. PAY TO THE f- � /�/ )` 3;: ORDE'OF r $ P� e '/ a 1. � s ._ / i . DOLLARS • aaa� THE AMERICAN NATIONAL BANK SHAN A. ENGLISH .,�: (214)442.6565•P.O.BOX 1268 '44t4.a` WYL TEXAS 75098 MEMO rl . G‘ •op I: LLL90L5L91:4000 0 ?El 3 ?II' L029 • FT-9 17-Aug-95 CITY OF WYLIE LEASE PURCHASE OF AIR COMPRESSOR AND BREATHING APPARATUS UPDATE AUGUST 22, 1995 The lease purchase contract was signed on April 19, 1995. The contract is for three years with three annual payments of$20,568.51 and a underwriting fee of$300. The interest on this contract was 6.74%.The original annual payments as proposed to the City Council on January 10, 1995 was for annual payments of$21,317.76. The savings over the lifetime of the contract will be$2,248. LPAIR95.WK1 LP-1 FROM :ASSOC MUNICIPAL FINANCE 214 541 3491 1995.04-27 09:11 ii085 P.02/02 REVISED SCHEDULE A EQUIPMENT DESCRIPTION Lease No. 19232 This Schedule A is executed by Associates Commercial Corporation ("Lessor") and City of Wylie TX ("Lessee"), as a supplement to, and is hereby attached to and made a part of that certain Equipment Lease-Purchase Agreement dated as of APRIL t°t rtG ("Lease"), between Lessor and Lessee. Lessor hereby leases to Lessee under and pursuant to the Lease and Lessee hereby leases from Lessor under and pursuant to the Lease the following items of Equipment: QUANTITY DESCRIPTION(MANUFACTURER.MODEL AND SERIAL NO.) SUPPLIER (SEE ATTACHED EQUIPMENT DESCRIPTION) International Safety Instruments 922 Hurricane Shoals Reed Lawrenceville.GA 30243 Scuba Air Compressor Service, Inc. 14055 Proton Road Dallas,TX 75244-3602 EQUIPMENT LOCATION: City of Wylie Wylie,TX Initial Term: Months Commencement Date:—.April 19, 1995 Expiration Date: April 19, t997 Periodic Rent: 2 Consecutive annual Payments of $ 20,568.51 each (including interest), followed by one final payment of $211.56R 51 plus any and all other payments due under this Lease. Dated: 4 1Z b �4 LESSEE: • LESSOR:_Associates Commerrial Crtrfl ratjnrl BY: �� BY: Edward F. Pletzke, it TITLE: • ll(tn" oR TITLE:_Cice President Page 1 of 2 SCHAEQ1.MRG LP-2 ASSOCIATES COMMERCIAL CORPORATION, MUNICIPAL FINANCING SCHEDULE A Lessee: City of Wylie, TX Lease Number: 19232 Amount Funded: $57,891.20 Interest rate: 6.74 % Lease Lease Payment Payment Lease Interest Principal Concluding Number Date Payment Portion Portion Payment 1 19 - Apr-95 $20,568.51 $0.00 $20,568.51 $37,322.69 2 19 - Apr-96 $20,568.51 $2,515.55 $18,052.96 $19,269.73 3 - 19 - Apr-97 $20,568.51 $1,298.78 $19,269.73 $1.00 Totals $61,705.53 $3,814.33 $57,891.20 LP-3 ¢ndn Cvmmun cc[t vn c anual Q, 1 95 Leaise ...............•s figra¢man#for urchax¢of fu r Pacers Issue Council is requested to discuss and consider authorization for the City Manager to execute a lease/purchase agreement to finance the acquisition of a breathing air compressor and self contained breathing apparatus. Background The acquisition and lease/purchase financing of an air compressor/cascade system and breathing apparatus were approved by Council as part of the Fire Department's capital budget for 1995. The recommendation for purchase of this equipment has been addressed in the preceding agenda communication. Proposals for the Financing of this purchase have been solicited from six (6) firms which specialize in Tax Exempt Municipal Leases. In addition, both of the local banks were contacted and each offered information on fixed rate loans. The most advantageous financing proposal was submitted by Associates Commercial Corporation of Dallas. Below is a comparison of the Quoted Rates for both a three (3) year and four (4) year lease, with total funding estimated at $60,000.00 for purposes of rate quotation and evaluation. The total cost includes a nonrecurring underwriting fee of S300.00 Term of Lease Annual Payment Total Cost 3 Years 521,317.76 564,253.28 4 Years 516,530.75 566,423.00 Financial Considerations The Fire Department budgeted S29,500.00 for the purchase of bunker gear and the breathing apparatus system in fiscal '95. Of that amount, the unencumbered balance after purchasing bunker gear is S22,650.00. This amount is more than adequate to cover the first annual payment on a three (3) year lease. StaC R Qmmn4atiQn Staff recommends that Council authorize the City Manager to execute a three(3) year lease/purchase agreement with Associates Commercial Corporation to finance the recommended purchase of an air compressor/cascade system and self contained breathing apparatus, with the first annual lease payment not to exceed $22, 650.00. Att chr:LLit : Tabulation of Proposals, Sample Lease Agreement Prepare y 4,P-4 Ap roved by TABULATION OF LEASE PURCHASE PROPOSALS: Company Name 3 Year Lease 4 Year Lease Associates Commercial $ 21,317.76 $ 16,530.75 Baystone Leasing $ 21,395.97 $ 16,609.57 Allied Capital $ 21,510.00 $ 16,763.00 Dublin Capital $ 21,707.00 $ 16,825.00 Consolidated Financial $ 22,996.89 $ 17,910.00 American National Bank N/A $ 17,916.52 * Provident Bank N/A $ 18,174.72 * * Both banks quoted a 4 year fixed rate loan, not a lease/purchase. LP-5 Nal FIRST SOUTHWEST COMPANY • David K.Medanich May 23, 1995 Director Texas Commerce Bank National Association Attention: Teresa Holmes Debt Administration Division P.O. Box 2320 Dallas, Texas 75221-2320 RE: Closing instructions with respect to $4,300,000 City of Wylie, Texas General Obligation Bonds, Series 1995, (the "Bonds") dated April 1, 1995 Dear Teresa: Payment for the above referenced Bonds is to occur prior to 10:00 AM, CDT, on May 30, 1995 (the "Closing Date") and funds for the payment of the Bonds are to be cleared through Texas Commerce Bank National Association, Dallas, Texas as follows: (A) On the Closing Date, Texas Commerce Bank National Association, Dallas, Texas, ABA #113000609, Account #7001207434873, Attention: Teresa Holmes, will receive for the account of the City of Wylie, Texas from Principal Financial Securities (the "Purchaser") in immediately available funds in payment for the Bonds, the sum of: Principal Amount of Bonds $ 4,300,000.00 Plus: Premium 20.70 Plus: Accrued Interest 32.663.44 Total to be Received from Purchaser for the Bonds $ 4,332,684.14 (B) On the Closing Date, Texas Commerce Bank National Association is instructed to disburse and expend funds described in (A) as follows: (1) Transfer Funds,less costs of issuance,to ST TREA-Austin for the benefit of the City of Wylie,Texas General Obligation Bonds,Series 1995,ABA#114-900- 164 for deposit to BNF=TEXPOOL\AC-440474002,OBI#04304-1111-000 $ 4,271,684.14 (2) Transmit by wire transfer to NationsBank - Dallas, ABA #111000025, FBO First Southwest Company, Account #1252990326, Attention: Joe Brawner, re: City of Wylie, Texas General Obligation Bonds, Series 1995 (0270-04), for payment of estimated costs of issuance $ 61,000.00 INVESTMENT BANKERS 1700 Pacific Avenue•Suite 500•Dallas,Texas 75201-4652•214-953-4019•FAX 214-953-4050 BD-2 First Southwest Company will make a full and complete accounting to the City of all costs and expenses paid with such amount and remit the balance, if any, to the City after payment of such issuance costs and expenses. Your cooperation regarding the wiring, receipt and disbursement of funds in accordance with this letter is greatly appreciated. Should you have any further questions, please advise me at (214) 953-4019. Sincerely yours, David K. Medanich cc: Mr. Steve Norwood Mr. Jeff Walter City Manager Mr. Joe Brawner City of Wylie Mr. Dick Long Mr. Terry Burke Brady Sneligrove First Southwest Company Director of Finance City of Wylie N.,IF BD-3 Wylie City Council #6 Agenda Communication for august 22 , 1995 Resolution accepting the Proposed Tax Rate and Schedule Public Hearing Issue Discuss and consider the proposed property tax rate for the tax year 1995. The proposed tax rate requires that a public hearing be scheduled at this time. A vote must also be taken and the results published in the "Notice of Public Hearing on Tax Increase". Background In accordance with the "Truth-in-Taxation" laws of the State of Texas, notices must be published and a public hearing must be held if an entity's proposed tax rate exceeds the lower of the effective tax rate times 1.03 or the rollback rate as determined by the effective tax rate calculation. The City's proposed tax rate is .655 which exceeds the effective tax rate times 1.03 (.61545) but does not exceed the rollback rate of.68315. Therefore, the City is required to vote on the tax rate and publish the vote results prior to an additional scheduled public hearing. The above additional public hearing must be at least three to fourteen days prior to the adoption of this tax rate. The detailed effective tax rate calculation is available in the Finance Department for Council inspection. Financial Considerations The proposed budget is based on the proposed tax rate of.655 per $100 valuation. This is within the range previously discussed by council. A change in the proposed rate will require revision of the proposed budget. Legal Considerations The City is required by law to follow certain meeting and notice (publication) guidelines as shown on the attached calendar excerpt from the "Truth-in-Taxation"guide. Staff Recommendations The staff recommends that Council vote on the proposed tax rate and schedule the required public hearing on the tax increase. Attachments - 1995 Budget Calendar 1995 Planning Calendar from the "Truth-in-Taxation" guide Notice of Effective Tax Rate as it appeared in the August 16, 1995 Wylie News Sample "Notice of Public Hearing on Tax Increase" Sample "Notice of Vote on Tax Rate" 04!)-KdO14) Prepared by Approved by * / ie CITY OF WYLIE 2000 HWY. 78N.-P.O. BOX 428 WYLIE,TEXAS 75098 (214)442-8100• FAX 442-4302 BCity of Wylie udget Calendar Fiscal Year 95/96 Budget Packets to Departments May 12, 1995 Budget Due in Finance June 2, 1995 Departments Meet with City Manager June 16, 1995 thru June 23, 1995 Preliminary Budget to City Council July 14, 1995 Development Corporation of Wylie: July 15, 1995 Submit Budget to City manager for Inclusion in Presentation to City Council Department Highlights to City Council July 18, 1995 Budget Workshop with City Council July 25, 1995 (New Date) Budget Available to Public August 18, 1995 Roll Call Vote on Tax Rate Increase August 22, 1995 Budget Workshop with City Council August 29, 1995 Public Hearing on Proposed Tax Rate September 12, 1995 Adopt Budget and Tax Rate September 26, 1995 Distribution List Attached Revised August 15, 1995 1995 Planning Calendar (For Taxing Unit Use) May Mailing of notices of appraised value by chief appraiser. May 15 Deadline for submitting appraisal records to ARB. July 17 Deadline for commissioner of education to send notice to districts required to equalize wealth. July 20 Deadline for ARB to approve appraisal records. July 25 Deadline for chief appraiser to certify rolls to taxing units. August 11 Certification of anticipated collection rate by collector. August 11 Calculation of effective and rollback tax rates. August 16 Publication of effective and rollback tax rates; schedules and fund balances; submission to governing body. August 18 72-hours notice for meeting (Open Meetings Notice). August 22 Meeting of governing body to discuss tax rate; if proposed tax rate is more than 3 percent above the effective rate or is above the rollback rate, take record vote and schedule public hearing. August 30 "Notice of Public Hearing on Tax Increase" (1st quarter-page notice) published at least seven days before public hearing. September 8 72-hour notice for public hearing (Open Meetings Notice). September 12 Public hearing; schedule and announce meeting to adopt tax rate 3-14 days from this date. September 20 "Notice of Vote on Tax Rate" (2nd quarter-page notice) published before meeting to adopt tax rate. September 22 72-hour notice for meeting at which governing body will adopt tax rate. September 26 Meeting to adopt tax rate 3-14 days after public hearing and by September 1, or as soon after as practicable. School districts subject to an equalized wealth notice must wait to adopt a tax rate until the commissioner certifies the wealth is equalized [Section 41.004(c), Education Code). Truth-in-Taxation—July 1995 27 TO BE PUBLISHED IN THE WYLIE NEWS ON AUGUST 30, 1995. t. Ora-50197 Notice of Public Hearing on Tax Increase IThe will hold a public hearing on a proposal to increase total tax revenues from properties on the tax roll in by percent.Your individual taxes may increase at a greater or lesser rate,or even decrease,depending on the ,41 change in the taxable value of your propertyin relation to the change in taxable value of all otherproperty. g • t The public hearing will be held on at . FOR the proposal: j AGAINST the proposal: ,01 PRESENT and not voting: ABSENT: .-t The statement above shows the percentage increase the proposed rate represents over the "' tax rate that the unit published on .The following table compares taxes on an average home in this taxing unit last year to taxes proposed on the average home this year.Again,your individual , taxes may be higher or lower, depending on the taxable value of your property. Last Year This Year h Average home value $ $ General exemptions available ,j (amount available on the average home, not including senior citizen's or disabled IA person's exemptions) $ $ 49 Average taxable value $ $ Tax rate /5100 /$100 (proposed) 4 Tax $ $ r'j (proposed) , Under this proposal taxes on the average home would by$ or ' percent compared with last year's taxes. Comparing tax rates without adjusting for changes in propertyvahie,the tax rate would by$ per$100 of taxable value or •percent compared to last year's tax rate.These tax rate figures are not adjusted for changes in the taxable value of property. Criminal Justice Mandate(for counties): The County Auditor certifies that County has spent $ $ in the previous 12 months beginning , 19 , for the mainte- nance and operations cost of keeping inmates sentenced to the Texas Department of Criminal Justice. County Sheriff has provided information on these costs, minus the state .§,. revenues received for reimbursement of such costs. '' a it's : .:0 h 1<ri U VV s :ftl 4 ?k.P w% ,,,,;t" P;,A ... :; >AV:W d g ;i . -AVI iCtan € 38 Truth-in-Taxation—July 1995 TO BE PUBLISHED IN THE WYLIE NEWS ON SEPTEMBER 20, 1995. ®� 7 Notice 1 siti of Vote on Tax Rate h. 6,0 01 The (name of taxing unit) al k conducted a public hearing tlt on a proposal IS Fi 01, to increase your property taxes (percentage of increase over the lower * a byof the effective tax rate or rollback tax rate) percent qi t, on (date and time the public hearing was conducted) tfl i i :j Ni The (governing body of the taxing unit) is scheduled to vote g4 on the tax rate at a Y public meeting to be held pl Til on (date and time) F at (meeting place) Al .1^+ems. . ^&w.-. .x& .v ,44 s. 4-s-04 �"lF.�s..zcsm «,m w;s �v.41°c?4 ''''WV.' : N;yat,0 *School districts use the rate that triggers the rollback election as their rollback rate, if their rollback rate is lower than their effective rate. Truth-in-Taxation—July 1995 39 4. shall indemnify and hold harmless WYLIE of and from any and all claims, suits, actions or judgments, including all expenses, attorney fees, witness fees, costs of defending any such action or claims, or appeals therefrom, or resulting from the negligence of incident to use of said communications/dispatch center as a 911 PSAP. 5. WYLIE shall indemnify and hold harmless of and from any and all claims, suits, actions or judgments, including all expenses, attorney fees, witness fees, cost of defending any such action or claims, or appeals therefrom, resulting the negligence of WYLIE incident to WYLIE's use of said communications/dispatch center or occurring on the premises where said communications/dispatch center is located. 6. It is the responsibility of to ensure that its use of the communications/dispatch center conforms to all Federal Communications Commission rules and regulations. 7. WYLIE and agree to provide complete and adequate ongoing training to personnel selected by or WYLIE in the use of the communications/dispatch center. 8. It is specifically agreed and understood by the parties hereto that this agreement is permissive only and no property rights are granted hereunder. 9. agrees to pay an $20.00 (TWENTY DOLLARS) per dispatched call in the service area. 10 Payment for services are due quarterly or annually within 30 days from receipt of invoice from WYLIE. 11. Failure to pay any service fees within thirty (30) days of the due date thereof may be considered sufficient reason to temporarily suspend services furnished by WYLIE under this agreement. If such suspension of services become necessary, WYLIE will furnish notice of such suspension and the effective date and time thereof in accordance with the procedures for revocation of services stated herein above. 12. So that WYLIE and all entities or agencies participating in the regional communications/dispatch center may have projected cost estimates in advance of the normal municipal budgeting cycle, WYLIE shall evaluate and determine the estimated cost for participation for the next fiscal year with this estimate to include the annual service fees and Rate increases, based on this annual review, shall be determined by WYLIE prior to September 1 of each year and shall be effective for services received after October 1, the beginning of a new fiscal year for WYLIE, of each year, WYLIE shall notify each participant in the regional communications/dispatch center of any rate increases for services performed or in the annual service fee by certified mail, mailed to the person designated in this agreement to receive such notices, mailed on or before September 1 of each year. 13. shall pay all expenses for operation and maintenance of any equipment of facilities installed and operated at the regional communications/dispatch center for the use of . Radio equipment transmitting on frequencies used by or its service area, are examples of the types of equipment or facilities that fall into this category for determination of costs and who is responsible for payment of related expenses. 14. 's rights under this agreement may not be assigned to its successors ininterest without the written consent of WYLIE. 15. In the event or WYLIE should fail to fulfill any of its obligations hereunder or shall violate any municipal, county, state or Federal law, either party to this agreement shall have the option of revoking this agreement by giving written notice of such violation and intent thirty (30) days in advance of the effective date of the termination. 16. may terminate their agreement with sixty (60) days prior written notice to WYLIE for the following circumstances: (a) Within one hundred twenty (120) days of proposed rate increase, or (b) If WYLIE has failed for thirty (30) days to remedy breach of any of its obligation hereunder. • 17. Any notice, payment, statement, demand or correspondence required or permitted to be given hereunder by either party to the other may be effected by personal delivery in writing or by mail. Notices of rate adjustment, notice of termination of this agreement, and notices of address changes shall be delivered by certified mail. Mailed notices shall be addressed to the parties at the addresses appearing below, but each party may change its address by written notice in accordance with this section. If intended for WYLIE, to: Mail Address Physical Address Mike Collins Mike Collins City Manager City Manager City of Wylie City of Wylie P.O. Box 428 2000 Highway 78 Wylie, TX 75098-0428 Wylie, TX 75098-0428 If intended for , to: Mail Address Greg Singleton Mayor City of 205 North Road , TX 75094 18. Correspondence, comments, requests, and complaints regarding services rendered under this agreement shall be reduced to writing and forwarded to the persons designated above. In no case shall any person make any complaint, request, comment or demand, other than those that would be considered normal business transactions under this paragraph 21 above. Failure to properly forward comments, requests, demands, and complaints may be considered as sufficient cause to revoke this agreement under the provision of paragraph 19 and 20 hereof. 19. Unless otherwise designated in writing and made a part of this agreement, the persons designated in paragraph 21 above are hereby designated as the agent for the parties to this agreement and as such are designated and authorized to make decisions and determinations as may be authorized in this agreement or as may be necessary for the effective, efficient providing of service under this agreement. Such decisions, once made shall be final and binding under the terms of this agreement. 20. This agreement shall expire on September 30, 1997, unless extended by written agreement signed by both parties or sooner terminated as herein provided. IN WITNESS WHEREOF, the parties have executed this agreement on the dates set forth below. ATTEST: APPROVED: City Secretary Mayor, City of Wylie ATTEST: APPROVED: City Secretary Mayor, City of SURROUNDING CITIES BEING CHARGED FOR COMMUNICATIONS SERVICES PER CAPITA CITY per year YEARLY CHARGE POPULATION Farmersville $ . 91 $2, 400 . 00 2649 Branch" $1 . 2185 $1, 584 . 00 1300 Lucas " $1 . 2185 $3, 056 . 00 2500 Celina $1 . 38 $2, 400 . 00 1737 Prosper $1 . 75 $1, 500 . 00' 1029 Fairview $2 . 45 $3, 850 . 00 1571 Weston $2 . 48 $ 900 . 00 362 *Proposed figures . -Prosper is charged between $100 . 00 to $150 . 00 a month . This figured was based on the average ( $125 . 00 ) per month . We would recommend that a $1 . 2185 per capita be charged to other area fire departments that our Communications Division provides services to . This figure is derived by taking the total cost of running the Communications division and dividing that dollar amount by the number of minutes in a year, giving a per minute cost breakdown . $114, 853 . 00/525, 600 = $ . 2185 per minute . An administrative fee of $1 . 00 per capita is then added making the total amount charged per capita $1 . 2185 . This would mean a one year charge of $1, 584 . 05 for the Branch Fire Department . (1300 people in the fire district X $1 . 2185 = $1, 584 . 05 ) . For the Lucas Fire Department, the one year charge would be $3, 046 . 25 . ( 2500 people in the fire district X $1. 2185 = $3, 046 . 25) . Of course, these figures reflect the rate for this budget year . The amounts would have to be prorated for the remainder of this fiscal year . For example, Branch would pay $924 . 03 if their service began March 1, 1992, and Lucas would pay $1, 776 . 95 for the same period . Cities and run information presently being dispatched by the city of Wylie CiU #Runs $ 1994 (current) $ 1994 (proposed) Branch 75 $1584.00 $1500.00 Farmersville 131 $4500.00 $2620.00 Murphy 120 $00.00 $2400.00 Lavon Unk. Unk. Unk. Lucas 154 $3056.00 $3080.00 Nevada 131 $555.67 $2620.00(-Lavon calls) Total $9695.67 $12,220.00 This table reflects the current charges vs. the costs of the new rates proposed for the 1994/95 year. BRANCH FARMERSVILLE LUCAS NEVADA WYLIE 1994 JAN. // / 7 / FEB. /CJ /0 /; MAR. /2 iJ 9 Cf7.- -- APR. 6 /6, /O /0 ` 79 MAY 7 / `T /7 9 ! JUN. CD �cf l� /0 55 JUL. / a /9 N' /L 72 AUG. / 7 7 �54` SEP. / 2 9 7 /CO q OCT. 6 /0 -( NOV. �! �� g 5/ DEC. /0 // /.51 66 1995 75 131 is`/ / 31 JAN. /9 /0g �� �� FEB. 6 /7 l® ef MAR. C 7 r�//� /g L -7 APR. �� /7 /T /` g MAY // /9 9 JUN.