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04-09-1996 (City Council) Agenda Packet AGENDA WYLIE CITY COUNCIL Wylie Municipal Complex April 9, 1996 7:00 p.m. CALL TO ORDER INVOCATION -A. L. Draper, First Baptist Church of Wylie PLEDGE OF ALLEGIANCE PRESENTATION 1. Presentation by Presbyterian Healthcare 2. Presentation Regarding the Status of the New Community Center Renovation ACTION ITEMS 3. Discuss and Consider Approval of a Resolution in Recognition of Clean Up and Green Up Week, April 20 - April 26 4. Discuss and Consider Approval of Proposal of the FM 544 Corridor Study 5. First Public Reading of the Farmers Electric Co-op Franchise Ordinance STAFF REPORTS CITIZEN PARTICIPATION WORKSESSION 6. Discuss Plans and Expenses of the Service Center ADJOURNMENT Posted on this the 5th day of April, 1996 at 5:00 p.m. THE WYLIE MUNICIPAL COMPLEX IS WHEELCHAIR ACCESSIBLE. SIGN INTERPRETATION OR OTHER SPECIAL ASSISTANCE FOR DISABLED ATTENDEES MUST BE REQUESTED 48 HOURS IN ADVANCE BY CONTACTING THE CITY SECRETARY'S OFFICE AT 442-8100 OR TDD 442-8170 Wylie City Council #1 Agenda Communication for Opril 9, 1996 Presentation by Presbyterian }laaithcare Wyllie City Council #2 Agenda Communication for April 9, 1996 Update on Renovation of Community Center Issue Presentation regarding the status of the new Community Center renovation. Background - On March 25, a joint meeting was held between the Parks and Recreation Advisory Board and the Senior Citizen Advisory Board in order to discuss the use of and the potential design for the new Community Center. As a result of the meeting, certain items were identified as priority for accomplishment within the established 4B budget. The top priority items included a kitchen, adequate storage area, and a separate room that can be secured which would be dedicated for the use of senior citizen activities. The new Community Center would be used in much the same way as the existing facility, i.e., Meals on Wheels, and senior citizen activities during the day and community group functions during the evenings and weekends. It is hoped that the senior citizen activities will expand with the addition of craft groups, game tables, and a TV room. Other items identified as a part of a wish list were the availability of movable partitions, a TV room, sturdy furniture, and new lighting. An additional item that was discussed at length was the need for some type of supervision to be present during the hours that the various community groups are using the building. There is currently a problem with vandalism taking place in the building, even when adult supervision is present. The current Community Center Policy states that deposit and rental fees are not charged to civic/non-profit types of organizations. When multiple groups use the building in one day, it is difficult to assign the blame as to who caused the damage in the event that a deposit has been received. Staff is in the process of working with an architect who has experience with municipal projects and it is anticipated that a design for the facility will be submitted in April. The renovations required for the new Community Center will not be extensive and should be completed within the time frame required to keep the Library expansion on schedule. Financial Considerations The purchase of the building and the cost for renovation is funded by the 4B Sales Tax. The budget for the renovation of the building is approximately $175,000. Legal Considerations N/A Board/Commission Recommendation N/A Staff Recommendation N/A Attachment N/A 1 Thu Ji'dL Prepare y City Manager Approval Wylie City council 443 Agenda Communication for April 9, 1996 Resolution for Clean Up/Green Up Issue Discuss and consider adopting a Resolution in recognition of Clean Up and Green Up Week Background This year marks the 4th annual Wylie Clean Up and Green Up Week. The event is an opportunity for the citizens of Wylie to show their pride in their community by taking part in the beautification efforts. Dumpsters will be set up at Community Park from Saturday April 20 through Saturday April 27 for citizens to bring, free of charge, their trash and metal and tire recyclables. A free pick up service will be available on April 20 for Senior Citizens and Physically Challenged Citizens. On Saturday, April 20 organized efforts for Adopt-A-Street, Adopt-A-Highway and other activities will begin at 8:30 at Olde City Park. Food, music, and prizes will be available for the volunteers. Financial Considerations The most recent contract with BFI includes a provision for BFI to provide 8 thirty yard containers and 25 free trips to the landfill. Previously, only 10 free trips were provided. The additional 15 free trips to the landfill will save the City approximately $2550.00. Legal Considerations N/A Board/Commission Recommendation N/A Staff Recommendation N/A Attachment Clean Up/Green Up Flier Resolution oik -Th.4 1u0. 4/W3 Prepared City Manager Approval RESOLUTION NO. A RESOLUTION OF THE CITY OF WYLIE, TEXAS, DESIGNATING THE WEEK OF APRIL 20, 1996 AS CLEAN UP AND GREEN UP WEEK WHEREAS, the City Council supports the beautification of the Wylie community through volunteering and cooperative efforts of its citizens; and, WHEREAS, the City Council believes that this effort, to be successful, must have the support of the community; and, WHEREAS, the City Council believes that the Clean Up and Green Up Program will continue to be successful in the aesthetic improvement of our neighborhoods, streets, rights of way, and business areas; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Wylie, that: SECTION 1. The week beginning April 20, 1996 is Clean Up and Green Up Week in the City of Wylie. SECTION 2. Clean Up and Green Up Day will be held Saturday, April 20, 1996. SECTION 3. All citizens are to take pride in the City of Wylie and are encouraged to take part in the beautification of their community. DULY PASSED AND APPROVED this the 9th day of April, 1996. James D. Swartz, Mayor Susan Shuler, City Secretary VVyi a City Council #4 Agenda Communication for April 9, 1996 Proposal for FM 544 Corridor Study Issue Discuss and consider approval of a proposal for the FM 544 Corridor Study Background The City Council has identified the improvement of the appearance of FM 544 as a priority. Several code enforcement efforts are underway along the corridor to address existing problems that have developed over time. Many of these specific sites were either inherited through annexation or are the result of development without the benefit of policies or codes to appropriately control the use and appearance of the property. These same issues are also identified within the City's Comprehensive Plan, which was adopted in August 1994. The Plan states the following with regard to FM 544: FM 544 will continue to be the primary east/west corridor through Wylie, consequently, preservation of its traffic carrying capacity is important. To date, FM 544 has been developed with a variety of small parcel industrial development, which are not well laid out or landscaped. In the future, FM 544 should be developed as an industrial corridor. Industrial development should be of extremely high quality with attractive landscaping, signage and site design. Similar consideration should be given to the use of incentives, parcel consolidation, parallel roadways, sensitivity to residential neighborhoods, attractive landscaping, and City entrance features... The Plan also recommends a detailed corridor design study be developed for FM 544 prior to any widening to coordinate building lines, signage, landscaping, driveway access and compatible land uses. A corridor study is a means to an end. Through the development of the study, specific goals will need to be identified for FM 544 - what types of uses should be encouraged, are there screening or landscaping requirements that should be considered, should driveways be shared to limit access, and so forth. Once these goals are established, the next step is to determine what tools are needed to achieve the goals. The Corridor study will include recommendations for the use of such tools as policies, plans, and ordinances that would be necessary for implementation. Financial Considerations This item was not budgeted in FY96. It is being brought before the Council at this time in response to the expressed sense of urgency created by the code enforcement discussion. If the Council wishes to proceed, the study would be completed under a professional services contract. Similar studies in like communities have been completed for amounts between $5,000 to $15,000. Legal Considerations N/A Board/Commission Recommendation N/A Staff Recommendation Staff recommends approval of the proposal to conduct the FM 544 Corridor Study. Attachment N/A P epared City Manager Approval Wylie City Council #5 Agenda Communication for April 9, 1996 Farmers Electric Cooperative l(FEC) Franchise Agreement First Public Reading Issue Hold the first of two required public readings of the ordinance and consider a new franchise agreement with Farmers Electric Cooperative (FEC). Background The City's current non-exclusive franchise agreement with FEC was for a ten year period which expired in December 1995. The franchise rate for the current contract was for three (3) percent of the annual gross receipts for each calendar year received by FEC from the sales of all electric, heat, and power service revenues within the City. The new franchise agreement proposes to increase the franchise rate to four (4) percent and to limit the term of the contract to five (5) years. The increase to four (4) percent would create a level playing field between FEC and Texas Utilities since both companies would then be using the same franchise rate. Financial Considerations For calendar years 1994 and 1995 the franchise fees received from FEC were $20,873 and $21,909 respectively. The new franchise rate should generate approximately $29,200 for a full calendar year effective for calendar year 1996, which would be an increase of$7,300 per year. Legal Considerations Article X, Section 3 of the City Charter requires that this ordinance be read at two (2) separate regular meetings of the City Council, and shall not be acted upon until thirty (30) days after the first reading. Within fifteen (15) days following the first reading of the ordinance, a summary of the ordinance shall be published one (1) time in a newspaper of general circulation in the City. Any ordinance granting, renewing, extending, or amending a public service franchise shall not take effect until thirty (30) days after the final adoption. Staff Recommendations This is the first public reading of the ordinance. At the second reading of the ordinance the Council can take public comment and take the necessary action on the ordinance. Attachments Draft of Ordinance granting a non-exclusive electric franchise to FEC. -&-crA(} <-11).JAI..., 2,60;446 Prepar by Finance Dir. Approval City Mgr. Approval CITY OF WYLIE, TEXAS ORDINANCE NO. AN ORDINANCE OF THE CITY OF WYLIE, TEXAS GRANTING TO FARMERS ELECTRIC COOPERATIVE, INC., ITS SUCCESSOR AND ASSIGNS THE FRANCHISE AND RIGHTS TO CONDUCT THE BUSINESS OF ACQUIRING, MAINTAINING, INSTALLING AND OPERATING AN ELECTRIC SYSTEM TO THE CITY OF WYLIE AND THE INHABITANTS THEREOF; GRANTING THE RIGHTS TO USE THE STREETS, ALLEYS AND OTHER PUBLIC WAYS IN THE CITY FOR SUCH PURPOSES; PRESCRIBING THE CONDITIONS, RESTRICTIONS, OBLIGATIONS AND LIMITATIONS UNDER WHICH SUCH FRANCHISE SHALL BE EXERCISED; PROVIDING FOR ADEQUATE COMPENSATION TO BE PAID TO THE CITY; PRESCRIBING THE TERMS OF THE FRANCHISE; PROVIDING FOR SAVING, REPEALING AND SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE AND PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF. WHEREAS, FARMERS ELECTRIC COOPERATIVE, INC., (the"COMPANY") is now and has been engaged in the electric light, heat and power business in the state of Texas; and WHEREAS, in furtherance of such business and for many years, the COMPANY erected and maintained certain aspects of its distribution system in the CITY OF WYLIE, TEXAS, ("CITY") pursuant to rights granted the COMPANY under the laws and regulations of the state of Texas, CITY and/or other governmental entity with the authority to contract with and regulate the COMPANY; and WHEREAS, the City Council for the CITY ("City Council") has investigated and determined that it will be advantageous and beneficial for the citizens of the CITY to grant to the COMPANY the right to conduct its electrical business in the CITY and to enter into an agreement governing the terms and conditions of that business; WHEREAS, it is to the mutual advantage of both the CITY and the COMPANY that an agreement should be entered into between the COMPANY and the CITY establishing the conditions under which the COMPANY shall operate in the CITY. ORDINANCE GRANTING FRANCHISE TO FARMERS ELECTRIC -Page 1 Wylie/contract/electric.ord BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS: SECTION 1: There is hereby granted to COMPANY, its successors and assigns, the right, privilege and franchise to acquire, maintain, install and operate an electric light, heat and power business and system in the CITY for the purpose of distributing electric service to the City and its inhabitants for the considerations, and subject to the conditions, terms, duties, obligations, limitations and regulations, hereinafter prescribed and subject to all statutes, character provisions, . ordinances, rules and regulations applicable to the COMPANY and its operations. The use of the term CITY in this Ordinance shall hereinafter mean the CITY's current corporate limits and shall include those corporate limits as may be extended by the CITY from time to time. SECTION 2: COMPANY is granted the right to have, acquire, place, remove, construct, reconstruct, extend, maintain, and operate along, across, on, over, through, above, and under the present and future streets, alleys, parkways, and other public grounds and places within the CITY's limits, a system of poles, wires, anchors, cables, manholes, conduits, and other facilities and equipment used in or incident to the giving of electric service in the CITY's limits. SECTION 3: The poles, wires, anchors, cables, manholes, conduits, and other facilities, construction, and appurtenances now used in or incident to the giving of the electric service and other maintenance of the electric service and system by the COMPANY in the CITY shall remain as now constructed, subject to: 1) such reasonable changes as may be considered necessary or desirable by the CITY or other applicable regulatory authority; 2) any changes required as a result of compliance with the limitations and conditions herein prescribed; and 3) any reasonable changes required by any applicable statute, charter provision, ordinance, rule and regulation governing the operation of COMPANY's business of furnishing electric services. ORDINANCE GRANTING FRANCHISE TO FARMERS ELECTRIC -Page 2 Wylie/contract/electric.ord All extensions, replacements, construction or reconstruction of any such equipment or facilities, and the location, relocation, routing and re-routing of all poles, wires, anchors, cables, manholes and conduits undertaken by the COMPANY within the CITY, either overhead or underground, shall be subject to reasonable control, regulation and direction of the CITY Manager or his/her designated representative. All poles used in the electric light, heat and power system shall be of sound material and reasonably straight. The poles shall be so set that they will not interfere with the flow of water in any gutter or drain, and that they will interfere as little as practicable with the ordinary travel on alleys, streets, or sidewalks. SECTION 4: The surface of any street, alley, highway or public place disturbed by the COMPANY in the building, constructing, renewing or maintaining of its electric plant and system shall be restored to substantially the same state and condition as existed prior to the disturbance by the COMPANY. The restoration shall be completed within a reasonable time, but later than days ( ) days after the completion of the COMPANY's work, and shall be completed to the satisfaction of the CITY Manager or his/her designated representative. After restoration, the surface of any street, alley, highway or public place disturbed by the COMPANY shall be maintained to the satisfaction of the CITY Manager or his/her designated representative for one (1)year from the date of the disturbance; after such time, maintenance shall become the responsibility of the CITY. No street, alley, highway or public place shall be encumbered for a longer period than shall be necessary to execute the work designated by the COMPANY. The CITY may, from time to time, adopt reasonable ordinances regulating such work including, but not limited to, the times and extent of any such encumbrances. ORDINANCE GRANTING FRANCHISE TO FARMERS ELECTRIC -Page 3 Wylie/contract/electric.ord SECTION 5: The CITY shall at all times, have the right and power to require fair and reasonable extensions and types of services offered to the inhabitants of the CITY, taking into consideration the circumstances, conditions and costs involved. The CITY may, by ordinance, adopt policies regulating such extensions and services, subject to any regulations of the state of Texas or the United States which may supersede the•CITY's ordinance. SECTION 6: In conducting its business and in the construction, reconstruction, location or relocation of any lines or equipment as provided herein, including but not limited to Section 12, the COMPANY shall comply with all reasonable regulations and requirements of the CITY or other applicable regulatory authority. Upon default by the COMPANY to comply with any specific regulation or requirement of the CITY or other applicable regulatory authority, after reasonable notice to the COMPANY and opportunity to be heard, the CITY may proceed to perform or carry out such regulation or requirement, and any and all expenses incurred by the CITY in such performance shall be borne by the COMPANY. SECTION 7: The COMPANY shall indemnify and hold the CITY harmless from all costs, expenses (including reasonable attorney's fees) and damages to persons or property arising directly or indirectly out of the construction, maintenance or operation of the COMPANY's equipment and facilities, to the extent such costs, expenses and damages are found to be caused by the negligent actions or intentional misconduct of the COMPANY. The COMPANY shall have no duty to indemnify the CITY for any costs, expenses or damages to the extent such costs, expenses or damages are found to be caused by the negligence of any other person or entity, unless acting in an agency relationship with COMPANY. ORDINANCE GRANTING FRANCHISE TO FARMERS ELECTRIC -Page 4 wylie/contract/electric.ord SECTION 8: The COMPANY shall maintain all of its equipment and facilities in reasonable operating condition at all times during the continuance of this Ordinance or franchise. An exception to the requirements imposed by this paragraph is automatically in effect when services furnished by the COMPANY is interrupted, impaired or prevented by fires, strikes, riots, storms, floods or any other causalities or occurrences beyond the control of the COMPANY; however, in case such events or occurrences, the COMPANY shall do all things reasonably within its power to restore normal service as soon as practical. SECTION 9: The COMPANY on the request of any person shall remove, raise or lower its wires temporarily to permit the moving of houses or other bulky structures. The expense of such temporary removal, raising or lowering wires shall be paid by the benefited party or parties, and the COMPANY may require such payment in advance. The COMPANY shall be given not less than seventy-two (72) hours advance notice for such temporary wire changes. The clearance of wires above ground shall conform to the basic standards of the National Electrical Safety Code, National Bureau of Standards, U. S. Department of Commerce, as promulgated at the time of erection thereof. SECTION 10: The COMPANY, its successors and assigns, is hereby granted the right, license, privilege and/or permission needed to trim trees upon and overhanging the streets, alleys, sidewalks and public places of the CITY, so as to prevent the branches from coming in contact with the wires or cables of the COMPANY. The COMPANY shall be responsible for trimming any tree at the request of the CITY MANAGER or his/her designated representative, and the CITY shall have the right to supervise and direct any such request. ORDINANCE GRANTING FRANCHISE TO FARMERS ELECTRIC -Page 5 wylie/contract/electric.ord SECTION 11: To indemnify the CITY for the use of its streets, alleys and public grounds authorized hereby, and to compensate the CITY for its superintendence of this franchise and the performance of the CITY's regulatory functions (which such regulation the CITY shall exercise and to which the COMPANY shall be subject to the extent authorized by law), the COMPANY agrees to pay to the CITY annually a sum of money equal to four percent (4%) of the annual gross receipts for the proceeding year received by the COMPANY from the sales of all electric, heat and power service revenues within the CITY, with the first payment being due and payable on , 199_ and continuing with a like payment being due and payable on that same date each year throughout the remainder of term of this franchise. Further, the parties agree as follows: A. On or before , 199_, the COMPANY shall pay to the CITY a sum of money equal in amount to four percent (4%) of the gross receipts received by the COMPANY from the sales of all electric, heat and power service revenues within the corporate limits of the CITY from , 199_to and including , 199_. B. Payments based on the gross receipts for each of the years subsequent to calendar year 1995 shall be made on or before March 15, 1996. C. For the calendar year 199_, the sum of_percent (_%) of gross revenues to be paid will be pro-rated, based on the period of time the franchise is in effect. D. The CITY agrees that the consideration set forth in the preceding paragraphs shall be paid and received in lieu of any tax, license, charge, fee, rental, expense or any other character of charge for use and occupancy of the streets, alleys and public ORDINANCE GRANTING FRANCHISE TO FARMERS ELECTRIC -Page 6 wylie/contract/electric.ord places in the CITY. This consideration is in lieu of any pole tax, inspection fee tax and any easement or franchise tax whether levied as an ad valorem, special or other character of tax. However, this consideration (1) shall not be in lieu of any imposition expressly provided for herein, (2) shall not be in lieu of the usual general or special ad valorem taxes now or hereafter levied, and (3) shall not be in lieu of any other obligation to make payments or reimbursements to the CITY as provided or required by applicable law. SECTION 12: If reasonably ordered by the CITY in connection with the widening or relocation of any street or alley, or other public improvement, the COMPANY shall, upon thirty (30) days notice from the CITY, relocate any poles, conduits, wires and/or other structures and appurtenances or any extension thereof; located within any present and future streets, alleys and public places as so directed by the CITY. Such relocation shall be without cost to the CITY, and shall be at the expense of the COMPANY. COMPANY shall give the CITY ninety (90) days advance, written notice of the construction of any transmission line within the CITY. SECTION 13: COMPANY shall use reasonable diligence to supply electric utility service to aid CITY and its inhabitants. The service shall be subject to such rules, regulations and service standards as may be approved by the CITY. The COMPANY may require reasonable security for the payment of its bills. SECTION 14: The COMPANY shall not discriminate against any person, corporation, firm or association in the charge for gas service or in the services rendered under like circumstances to customers of the same classification. The COMPANY will not directly or ORDINANCE GRANTING FRANCHISE TO FARMERS ELECTRIC -Page 7 wylie/contract/electric.ord indirectly grant any discount, or rebate, or use any other device to circumvent the applicable rate schedule. SECTION 15: The CITY, by the granting of this franchise, does not surrender or to any extent lose, waive, imperil or lessen the lawful powers and rights now or hereinafter vested in the CITY under the Constitution or the Statutes of the state of Texas and under the.Charter of the CITY to regulate the rates for services of the COMPANY;and the COMPANY, by its acceptance of this franchise, agrees that all such lawful regulatory power and rights as the same may from time to time be vested in the CITY shall be in full force and effect and subject to the exercise thereof by the CITY at any time and from time to time. SECTION 16: The CITY Manager or his/her designated representative shall have the right, at all reasonable times, to inspect the books and records of the COMPANY relating to the services provided to the City and its inhabitants. The COMPANY shall maintain an office in the CITY, and shall not remove therefrom any of its books, records, accounts, contracts or original vouchers of receipts and expenditures, unless such removal be in obedience to an order from a court or regulatory authority of competent jurisdiction, and such books and records shall be immediately returned when released from such order. SECTION 17: The COMPANY shall have available a map setting forth its distribution system located within the CITY which map shall be corrected and brought up to date from time to time. SECTION 18: The COMPANY shall not sell, exchange, transfer, lease or assign the property rights, franchise or privileges herein granted without thirty (30) days; prior written notice of same to the CITY. Upon receipt of such notice the CITY shall at its option, (1) take no action ORDINANCE GRANTING FRANCHISE TO FARMERS ELECTRIC -Page 8 wylie/contract/electric.ord or(2) act to cancel this franchise as of the effective date of such sale, exchange, transfer, lease or assignment. The term"assign" in addition to its generally accepted meaning, shall mean a transfer of ownership of the controlling interest of the COMPANY, but shall not include assignment or transfer to a trustee or trustees (individual or corporate) as security for bonds or other obligations or securities. SECTION 19: This agreement shall be in full force and effect for the period beginning with the effective date hereof and ending five (5) years after such date. This Ordinance shall be extended for an additional five (5)year period unless either party notifies the other party in writing, delivered no less than ninety (90) days prior to the last day of the initial term, that it declines to renew this Ordinance. SECTION 20: This franchise is granted subject to the provisions of Section 2, Article X, of the Charter of the CITY. Nothing contained in this franchise shall limit or interfere with any power conferred upon the Public Utility Commission of Texas. SECTION 21: In compliance with the provisions of the Charter of the CITY, this ordinance, upon being introduced at a regular meeting of the CITY Council, shall be read at two (2) separate regular meetings of the CITY Council, and shall not be finally acted upon until thirty (30) days after the first reading. This Ordinance shall take effect thirty (30) days after its final passage by the CITY Council and upon written acceptance by the COMPANY, which acceptance shall be filed with the CITY Secretary within thirty (30) days after the final passage of this Ordinance. SECTION 22: The CITY Secretary is hereby authorized and directed to make appropriate endorsements over his/her official hand and seal of the CITY, and attach such ORDINANCE GRANTING FRANCHISE TO FARMERS ELECTRIC -Page 9 wylie/contract/electric.ord endorsements for recording at the conclusion of this Ordinance. The CITY Secretary shall record the date upon which this Ordinance shall take effect. SECTION 23: It is hereby declared to be the intention of the CITY Council that the sections, paragraphs, sentences, clauses, and phrases of this Ordinance are severable and if any phrase, clause, sentence, of section of this Ordinance shall be declared unconstitutional or invalid by any judgement or decree of a court of competent jurisdiction, such unconstitutional or invalid ...by any judgement or decree of a court of competent jurisdiction; such unconstitutionality or invalidity shall not affect any other remaining phrase, clause, sentence paragraph or section of this Ordinance; and the CITY Council hereby declares it would have passed the remaining portions even though it had known the affected parts would be held unconstitutional. SECTION 24: All Ordinances in conflict herewith are repealed to the extent they are in conflict. Any remaining portions of said ordinances shall remain in full force and effect SECTION 25: A caption and summary if this ordinance shall be published in accordance with Article X, Section 3 of the CITY Charter as well as provide for the effective date being thirty(30) days after final adoption by the CITY Council. SECTION 26: In accordance with the Charter of the CITY, this Ordinance shall become effective on PASSED AND APPROVED THIS THE DAY OF 1996 JAMES SWARTZ, MAYOR ORDINANCE GRANTING FRANCHISE TO FARMERS ELECTRIC -Page 10 wylie/contract/electric.ord ATTEST: CITY SECRETARY APPROVED AS TO FORM: CITY ATTORNEY DATE OF PUBLICATION: ,Wylie News ORDINANCE GRANTING FRANCHISE TO FARMERS ELECTRIC -Page 11 Wylie/contract/electric.ord SERVICE CENTER PROJECT ARCHITECT BUDGET TOTAL PROJECT FY96 FY97 TOTALS PROJECTED PROJECTED ` HATFIELD,CROOKLESS COSTS EXPENDITURES EXPENDITURES FY96&FY97 START DATE STOP DATE BUILDING 365,400 537,240 537,240 0 537,240 5/96 9-10/96 SITE 102,000 156,033 71,332 84,701 156,033 3/96 5/96, 1/97 FENCE 6,500 0 0 0 0 10/96 10/96 SECURITY GATE 8,000 0 0 0 0 481,900 693,273 608,572 84,701 693,273 FEES 33,520 33,520 .33,520 0 33,520 TOTAL 515,420 726,793 642,092 84,701 726,793 SITE-UTILITIES 10,000 1,300 1,300 0 1,300 3/96 5/96 ROAD 31,200 79,000 79,000 0 79,000 1/96 .2/96 LANDSCAPE/IRR 10,000 10,000 10,000 0 10,000 10/96 10/96 TRANSITION EXPENSES 0 13,570 6,400 7,170 13,570 CONTINGENCY 45,000 0 0 0 0 96,200 103,870 96,700 7,170 103,870 PROJECTED 611,620 830,663 738,792 : 91,871 830,663 11/96 FUNDING RECAP: BUDGET SUMMARY PROJECT MODIFICATIONS AND DEFERRALS Available Funds 473,000 830,663 Total Costs Modifications Deferrals 2%Budget Reductions 96,250 648,250 Less Funds Available A. Base Exclusions 25,421 _------- New Transfers 0 182,413 Unfunded Street CPF 62,477 01 B. Alt.#1 Value . 11,726 Utility Construction 16,523 CO Engineered Items 648,250 ----�----------�------ C. Alt.#2 Delay of 19,362 2 Service Bays TRANSITION EXPENSES 1. Phone System 6,400 D. Alt.#3 Delay of 6,721 2. Furniture/Fixtures 5,170 Warehouse Area 3. Miscellaneous 2,000 11,726 51,504 --- : 13570_ (_1) Interest Earnings on Bond Funds 51,504 (2 Reception Area and Training/Lunch Room 11,726 TOTAL OF MODIFICATIONS AND DEFERRALS 63,230 SVCPROJ.WK4 04/09/96 A. BASE DELAYS 1. Flagpoles $ 5,563.00 2. Security Screens 2,500.00 3. 500 Linear Feet Chain Link Fencing 4,358.00 4. Electrical Trolley Hoist 4,000.00 5. Lockers 3,400.00 6. Security Gate 5,600.00 TOTAL BASE DELAYS $25,421.00 B. ALTERNATE #1 THESE ARE VALUE ENGINEERED ITEMS 1. Electrical $ 7,726.00 2. Plumbing 4,000.00 TOTAL VALUE ENGINEERED ITEMS $11,726.00 C. ALTERNATE #2 DELAY CONSTRUCTION OF 2 SERVICE BAYS 1. Excavation $ 1,100.00 2. Cast-In-Place Concrete 13,024.00 3. Structural Steel 1,210.00 4. Roofing and Related Metals 628.00 5. Overhead Doors 3,400.00 TOTAL DELAY OF 2 SERVICE BAYS $19,362.00 D. ALTERNATE #3 DELAY CONSTRUCTION OF WAREHOUSE AREA 1. Excavation $ 650.00 2. Cast-In-Place Concrete 3,560.00 3. Structural Steel 506.00 4. Roofing and Related Metals 305.00 5. Overhead Doors 1,700.00 TOTAL DELAY OF WAREHOUSE AREA $ 6,721.00 • 1 I 1 I II ! I 1 I I I I Ii 1 1' 1 BUT OF COr i cC PAV VI3 1 / 1 '��— :. � I I�` �\ 1 \ - I \ " ? 1 I \.)R ') I I 1 I I I i l j ���\ • ✓ J!r I \ 1j j �-I __ \N I I i ! I i ' ' I _ c : > ' v 11 1 - hr S% I .t . t _ .c • I J i , , , , , , , f L I ,7—PROPERTY It\E iiill ' i ! ! '331 •.:(9. I t I I I I 1 I j ^ Iiljl i I fi ilk } ; . ! ! 1 ' 1 1 /.....:_} CSCAPt�\_ . r� i \ W GSCAPNG —\,, . o • — n � -7- 1 i HENSLEY LANE Iii1 1 PROPOSED SITE PLAN I1 I 1 1 I I i i 1+ + + I I + I . EXic'JTCFCaCEitPAW i 1 I / i I+ + I I 1 Y:.� I . ,� 1 :•7/7 i 4•', I 1 •H ���� �4.X . HSy 1+ 1 I e.�r` SJj'. ; '"+ < I 1 I d'dr.k I / I . I I —I..../. illiiit . I i s I ii ' 1 1 . I .. 1 '7—PROPERTY Li E _ ° o, 1 I I I — i i i i i r 1 It i ht ; 1 1 1 X . .) 11. \____1 DSCA ,,G I LA 0.CAP� • . 1 1 I n_ '\ HENSLEY LANE PROPOSED Sh E PLAN IS :r=E r \\ * a a 7.1P1 1ST '1111I I 1 I I \� L - a �.,� E. SERVICE CENTER PROJECT Justifications for four service bays. When staff designed the fleet maintenance area they were trying to create the optimum work environment to accommodate the City's current and future fleet requirements. Considerations given to this facility include: + adequate lighting; + good ventilation; + heating and cooling efficiency; + adequate storage of tools and equipment; + increased service bay area; + provides for holding bay while waiting for parts; + ability to service large vehicles. The design phase of the service center required consideration for the need for additional mechanic spaces. The single bay currently in use is not adequate for multiple vehicle service or the ability of the mechanic to service our larger pieces of equipment such as the Quint One, the Warrior or the backhoe inside the building. Future growth of the fleet and the staff to maintain it will also necessitate use of the additional bays. An immediate and specific benefit of the additional bays would be the ability to service a larger piece of equipment in one drive-through set of bays and still be able to repair light duty trucks and passenger cars in the remaining two work areas. Consequences of the delay of two of the service bays. The delay in construction of one set of drive-through bays (two bays)will prohibit the ability of the mechanic to house and repair more than one vehicle at a time while a larger piece of equipment is being serviced or while waiting for parts. This reduced versatility in the service bay area negates much of the efficiency and productivity enhancement of the Service Center design. April 9, 1996 SERVICE CENTER PROJECT Justifications for having a warehouse area included within the Service Center. The City's outside auditors have brought to the Council's attention that inventories need to be accurately priced and charged to the most appropriate accounts at year end. To accomplish the auditor's recommendations you need the following: 1. An inventory needs to have a secured and limited access area. 2. Needs to have someone accountable for the inventory who has control of access to that storage area. 3. There needs to be a computer or a good manual system to track the issue and pricing of the inventory. Absence of warehouse space at the Service Center would force Public Works to maintain storage at the old facility for needed maintenance supplies and equipment. The disadvantages are: 1. Added expense and delay of travel to old site to obtain supplies and equipment. 2. Lack of control and security of inventory at a remote storage area. 3. Difficulties in receiving and securing new supply deliveries at remote unmanned storage site. 4. Image problems caused by continued use of a facility which creates an eyesore on a major thoroughfare into the City. 04/09/96