Loading...
08-06-1996 (City Council) Agenda Packet AGENDA WYLIE CITY COUNCIL SPECIAL CALLED MEETING Wylie Municipal Complex August 6, 1996 7:00 p.m. CALL TO ORDER EXECUTIVE SESSION 1. Hold Executive Session Under Section 551.075 Conference With Employees To Receive Information and Question Employees Regarding Pending Litigation, City of Parker v. City of Wylie, Cause No. 219.458.96, District Court of Collin County, Texas 219 Judicial District WORKSESSION 2. 1997 Budget Worksession STAFF REPORTS CITIZEN PARTICIPATION ADJOURNMENT Posted on this the 2nd day of August, at 5:00 p.m. THE WYLIE MUNICIPAL COMPLEX IS WHEELCHAIR ACCESSIBLE. SIGN INTERPRETATION OR OTHER SPECIAL ASSISTANCE FOR DISABLED ATTENDEES MUST BE REQUESTED 48 HOURS IN ADVANCE BY CONTACTING THE CITY SECRETARY'S OFFICE AT 442-8100 OR TDD 442-8170 MULTI-YEAR STAFFING PROPOSAL Narrative Summary Attached are three schedules, (1) a new updated four(4)year forecast of General Fund revenue, (2)the modified schedule of the proposed Multi-Year Staffing Proposal and(3)the initial Multi- Year Staffing Proposal . The new forecast for the G/F is presented to demonstrate the source of the financing to support the multi-year personnel increases with special emphasis on FY '97 and FY '98. • The new four(4)year forecast for the General Fund is now based on the final certified tax roll of $402,234,725. This forecast is still very conservative with the 1.5%increase in general evaluations plus the increase of 150 new homes each year. No consideration is given to the revenues generated by the potential of a major railroad facility or proposed residential golf-course communities. The schedule also reflects the fact that FY'97 additions to personnel will not require a tax increase for FY'98. Year 2 of the multi-year revenue forecast indicates that a 2.5 percent gap might develop between revenues and expenditures in FY'98. However, experience has taught us that the actual FY'98 revenues will exceed expenditures and the gap will narrow or cease to exist.A look at the history of ending fund balance totals will indicate that a tax increase will not be necessary for additional personnel in Fiscal `98. To put the two years into perspective,the FY'98 forecast includes the previous FY'97 personnel increases (costs) plus the funding necessary to add the additional police officers, building inspector, and park employees as well as the promotion of the fire cadets to firefighter status. It should be noted here that the approval of the budget for Fiscal 1996-97 does not commit the Council to adding new employees in the second year of the proposed multi-year Public Safety Improvement Plan. j I The new positions in FY'97 for the Fire Department will impact, in a positive way,the level of services provided to the citizens of Wylie. Expanded coverage from 5 days per week- 8 hours per day to 7 days - 12 hours with full staff will be the result. However, it does not lock the Council into proposed increases in the third year of the multi-year Public Safety Improvement Plan. ANS WERS.WPD8/6/964:40 pm 1. GENERAL FUND STATEMENT OF REVENUES AND EXPENDITURES FOUR YEAR FORECAST %FACTOR 1.040 ORIGINAL AMENDED PROPOSED FY96 FY96 ESTIMATED FY97 FY98 FY99 FY2000 BUDGET BUDGET FY96 BUDGET BUDGET BUDGET BUDGET • BEGINNING BALANCE $858,600 $858,600 $936,300 $1,005,730 $975,970 $858,804 $653,961 REVENUES: Ad Valorem Taxes 1,871,850 1,871,850 1,865,850 $2,141,030 2,269,990 2,428,080 2,564,370 Sales Taxes 541,600 541,600 538,500 543,950 549,400 554,850 560,400 Franchise Fees 556,000 556,000 545,960 562,500 579,550 597,100 615,250 Licenses and Permits 120,000 120,000 135,000 135,000 135,000 135,000 135,000 Intergovernmental Revenues 59,200 64,200 70,500 70,500 70,500 70,500 70,500 Service Fees 429,800 445,000 449,600 485,300 499,000 512,600 526,200 Court Fees 186,400 195,000 210,000 220,000 225,000 230,000 235,000 Interest and Miscellaneous Revenues 86,000 91,000 107,700 108,600 108,600 108,600 108,600 Transfer From Utility Fund 250,000 250,000 250,000 250,000 250,000 250,000 250,000 Total Revenues $4,100,850 $4,134,650 $4,173,110 $4,516,880 $4,687,040 $4,886,730 $5,065,320 TOTAL AVAILABLE RESOURCES $4,959,450 $4,993,250 $5,109,410 $5,522,610 $5,663,010 $5,745,534 $5,719,281 EXPENDITURES: General Government: City Council 64,310 63,010 63,010 64,190 66,758 69,428 72,205 N, City Manager 164,030 167,230 167,230 173,680 180,627 187,852 195,366 City Secretary 68,670 82,320 81,140 78,680 81,827 85,100 88,504 Municipal Court 83,530 81,880 85,080 105,750 109,980 114,379 118,954 Finance 338,850 332,100 332,100 366,640 381,306 396,558 412,420 Facilities&Fleet Services 85,140 83,440 82,370 80,830 84,063 87,426 90,923 Combined Services 766,200 735,480 764,190 806,970 839,249 872,819 907,732 Animal Control 47,460 46,510 45,710 54,740 56,930 59,207 61,575 Public Safety: Police 936,880 935,430 927,400 1,110,910 1,197,346 1,313,240 1,365,770 Fire 441,530 442,810 440,560 463,530 502,071 596,154 640,000 Community Development&Planning 210,540 206,340 201,440 211,480 255,939 266,177 276,824 Streets 551,850 492,800 496,650 573,880 596,835 620,709 645,537 Community Services: Parks 185,580 185,680 184,930 193,610 220,354 229,169 238,335 Library 128,480 125,980 133,870 166,750 185,920 193,357 201,091 Transfer to Utility Fund-Sprinkler Subsidy 0 0 0 45,000 45,000 0 0 Transfer to Service Center 50,000 98,000 98,000 50,000 0 0 0 TOTAL EXPENDITURES $4,123,050 $4,079,010 4,103,680 4,546,640 4,804,206 5,091,574 5,315,237 ENDING FUND BALANCE _ $838,400 $914,240 $1,005,730 $975,970 $858,804 $653,961 $404044 DBA FUN AN-CE1 ATIO'S - 20:3% 22A% 24 5% 21:5^b 17:9% 12 8% 7:6ab FY97-3 PATROL,FY98-1 PATROL,FY99-2 PATROL CHANGE IN FUND BALANCE (29,760) (117,166) (204,844) (249,917) (THREE YEAR PUBLIC SAFETY vaow+NE PERCENT OF EXPENDITURE BUDGET -0.65% -2.44% -4.02% -4.70% NEW POSITIONS INCLUDED AFTER FY97 97,000 142,000 2. 08/01/96 - LTGFSTMT.WK4 CITY OF WYLIE COMPARISON OF BUDGETED FUND BALANCES VERSUS ACTUAL YEAR ENDING FUND BALANCES GENERAL FUND BUDGET ACTUAL FISCAL YEAR 1990-91 189,656 FISCAL YEAR 1991-92 22,076 369,705 FISCAL YEAR 1992-93 235,950 408,253 FISCAL YEAR 1993-94 450,220 627,359 FISCAL YEAR 1994-95 585,940 936,301 UTILITY FUND BUDGET ACTUAL FISCAL YEAR 1990-91 444,142 FISCAL YEAR 1991-92 442,482 412,518 FISCAL YEAR 1992-93 293,590 544,595 FISCAL YEAR 1993-94 547,420 576,233 FISCAL YEAR 1994-95 606,400 822,096 08/06/96 3. YEFDBAL.WK4 MULTI-YEAR STAFFING PROPOSAL Fiscal Year 1996-2000 Chart Following is the proposed three year plan for additional personnel for Public Safety and Community Services. The proposed initial effective date for all personnel, with the exception of Library personnel is 10/01/96. Additions to Library Personnel will have an initial effective date of 4/01/97. POLICE DEPARTMENT FY `97 FY `98 FY `99 FY '00 $102,000 34,000 68,000 + FY `97 Three additional Patrol Officers w/benefits. FY `98 One additional Patrol Officer w/benefits. FY `99 Two additional Patrol Officers w/benefits. 14,000 + One(1)Part-time Dispatcher(30 hours per week)w/o-benefits 8,000 + Upgrade PT Dispatcher to FT w/benefits $116,000 42,000 68,000 FIRE DEPARTMENT $74,000 + Three(3)Cadet Firefighters with full benefits. 9,100 + Increase for Volunteer(PT)Pay 20,000 + Upgrade 3 Cadets to Firefighters w/benefits 74,000 + Three Cadets w/benefits 20,000 + Upgrade 3 Cadets to Firefighters w/benefits $83,100 20,000 74,000 20,000 Effective dates 10/1/96 LIBRARY $5,500 6,000 + One (1) Part-time professional Librarian (20 hrs. per week) without benefits. 8,500 6,500 + Upgrade one (1) part-time (30 hrs)position to full-time(40 hrs.) with full benefits. $14,000 12,500 Effective date 4/1/97 PARKS &RECREATION $8,200 + One(1)Part-time Maintenance Worker(6 mos.)without benefits. 19,000 + One(1)Full-time Maint. Worker w/benefits $8,200 19,000 Effective date 10/1/96 COMMUNITY DEVELOPMENT $ 36,000 + One(1)Building Inspector w/benefits $ 36,000 $221,300 129,500 142,000 20,000 Actual Total-Increases over Previous Year ADDPOSI.WPD8/6/964:50 pm 4. Modified Proposal Attachment 2 MULTI-YEAR STAFFING PROPOSAL Fiscal Year 1996-2000 Chart Following is the proposed three year plan for additional personnel for Public Safety and Community Services. The proposed initial effective date for all personnel, with the exception of Library personnel is 10/01/96. Additions to Library personnel will have an initial effective date of 4/01/97. POLICE DEPARTMENT FY`97 FY `98 FY `99 FY '00 $68,000 68,000 68,000 + FY `97 Two(2)additional Patrol Officers with benefits. FY `98 Two(2)additional Patrol Officers with benefits. FY `99 Two(2) additional Patrol Officers with benefits. 14,000 + One (1) Part-time Dispatcher (30 hours per week) without benefits 8,000 + Upgrade PT Dispatcher to FT w/benefits $82,000 76,000 68,000 Effective dates 10/1/96 FIRE DEPARTMENT $74,000 + Three (3)Cadet Firefighters with full benefits. 9,100 + Increase for Volunteer(PT)Pay 20,000 + Upgrade 3 Cadets to Firefighters w/benefits 74,000 ♦ Three Cadets w/benefits 20,000 + Upgrade 3 Cadets to Firefighters w/benefits $83,100 20,000 74,000 20,000 Effective dates 10/1/96 LIBRARY $5,500 6,000 ♦ One (1) Part-time professional Librarian (20 hrs. per week) without benefits. 8,500 6,500 + Upgrade one (1)part-time(30 hrs)position to full-time(40 hrs.) with full benefits. $14,000 12,500 Effective date 4/1/97 PARKS& RECREATION $8,200 + One(1)Part-time Maintenance Worker(6 mos.)without benefits. 19,000 + One(1)Full-time Maint. Worker w/benefits $8,200 19,000 Effective date 10/1/96 COMMUNITY DEVELOPMENT $ 36,000 + One(1)Building Inspector w/benefits $ 36,000 $187,300 163,500 142,000 20,000 Actual Total -Increase Over Previous Year ADDPOSI.WPD8/6/964:44 pm 5. Initial Proposal Attachment 3 FLEET REPLACEMENT PROGRAM NARRATIVE DETAIL OF PROPOSED PURCHASES FOR FISCAL '97 Since the inception of the Fleet Replacement Program in fiscal 1993, the overall size of the City fleet has grown from 30 vehicles to 38. In fiscal '97, the Police Department proposes to add two vehicles to their fleet while Meter Services' fleet will decrease by one, resulting in a net increase to the total fleet of one vehicle. Attached is a five year summary of fleet size by department, including fiscal '97 (proposed). During next fiscal year, the Police Department proposes to replace two former patrol cars ('93 Crown Vic's), currently used by the Police Chief and CID Officer, with two mid-size sedans. This departure from the practice of using retired patrol cars for the Chief and CID is recommended in order to provide those two positions with more appropriate and cost effective transportation. Neither position requires a full-size police package pursuit vehicle. The Chief of Police, whose vehicle is frequently used to transport visiting officials and family members. The Criminal Investigation Division would benefit from a vehicle that doesn't look like a "cop" car. Mid-size sedans would cost $3,000 to $4,000 less than a full-size police package, would be more economical to operate and would be on a scheduled seven (7) year replacement cycle. The '93 Ford now used by the Chief would be retained for the Administrative Sergeant who, by necessity, is on 24 hour call and is not presently provided with a city vehicle. This vehicle would be an addition to the Police fleet. The Fleet Fund will also replace one existing '94 model patrol car and add another patrol car to the fleet, increasing from 6 to 7 patrol cars, to accommodate the increase in the number of patrol officers. The driver training program that will be instituted by the Police Department in fiscal '97 will utilize an existing '95 model patrol car which will double as a patrol vehicle and a dedicated training vehicle. Additional maintenance funds have been budgeted in anticipation of increased wear on the training car. In accordance with the replacement schedule, the training vehicles will be rotated each year using a patrol car in the third year of its life cycle. As previously noted, the Police fleet will increase by two in 1997 with the addition of one patrol car and the Administrative Sergeant's vehicle. Until the current budget year, the Community Development Department had only one budgeted vehicle in their fleet, a Dodge Dakota purchased for the department in 1990. The other vehicle requirements for inspections and code enforcement have been satisfied by the use of retired patrol cars. In fiscal '96 the department was able to acquire another Dakota to replace one of the old police units. This was made possible when the Public Works Utilities division voluntarily deleted a budgeted vehicle which was scheduled for replacement. The purchase of another compact pick up is budgeted for fiscal '97 to replace the 1990 model Dakota which will be transferred to the Parks Department. This transfer will enable Parks to dispose of a 1986 model truck which was acquired from Animal Control. The Community Development fleet remains unchanged at four vehicles, including two police package sedans. The latter two vehicles will be evaluated to determine whether it would be advantageous to replace them with either, or both, of the two police cars that are being taken out of service. Also proposed in the Fleet Replacement Fund for fiscal '97 is the purchase of a used rubber tired front end loader. This will be an addition to the Street Department's heavy equipment fleet. FLT97DET.WPD8/6/964:52 pm 6. FLEET REPLACEMENT PROGRAM FLEET SIZE BY DEPARTMENT (Actual) Department FY 93 FY 94 FY 95 FY 96 FY 97 Police: Patrol Cars 6 6 5 6 7 Admin.Sedans 1 1 2 2 3• Dept. Total 7 7 7 8 10 Fire: Sedans 0 0 0 1 1 P/U Trucks (Grass Rig) 0 2 2 2 2 Utility Trucks 1 1 1 1 1 Suburbans 0 1 1 1 1 Fire Apparatus 3 3 3 3 3 Dept. Total 4 7 7 8 8 Community Development: Sedans 2 2 3 2 2 Pick Up Trucks 1 1 1 2 2 Dept. Total 3 3 4 4 4 Parks: Pick Up Trucks 1 1 2 3 3 Dept. Total 1 1 2 3 3 Animal Control: Pick Up Trucks 0 1 1 1 1 Dept. Total 0 1 1 1 1 7. Department FY 93 FY 94 FY 95 FY 6 FY 97 Utilities: Pick Up Trucks 4 2 2 1 1 Utility Trucks 1 2 2 2 2 Pump Trucks 1 1 1 1 1 Step Vans 0 0 0 1 1 Dept. Total 6 5 5 5 5 Streets: Pick Up Trucks 3 2 2 2 2 Dump Trucks 1 1 2 2 2 Water Trucks 1 0 0 0 0 Dept. Total 5 3 4 4 4 Public Works Admin: Sedans 1 0 0 0 0 Pick Up Trucks 0 1 1 1 1 Dept. Total 1 1 1 1 1 Meter Services: Jeeps 2 0 0 0 0 Pick Up Trucks 0 1 2 2 1 Dept. Total 2 1 2 2 1 Fleet Services: Sedans 1 1 1 1 0 Pick Up Trucks 0 0 0 0 1 Vans 0 1 1 1 1 Dept. Total 1 2 2 2 2 Total Fleet: IQ 35 38 32 8. 4B SALES TAX (Parks,Recreation & Library ) Operating Fund The budget for the 4B Parks&Recreation and Library Operating Fund(4B Operating) is being submitted to the City Council on a basis of allocation of actual monies collected. The 4B Sales Tax Fund is comprised of the $1.7 million bond proceeds, sales tax collected and interest income. The rationale for using this method and a detailed list of proposed expenditures for FY'97 will be discussed below. THE 4B PROGRAM ♦ When staff was putting together a two (2) year cash flow schedule last year, an ultra conservative approach was adopted. This approach was somewhat dictated by the need to spend some money on urgently needed improvements at Community Park. This complex forecast had to consider such items as (1) loan principal and interest payments to the General Fund;(2)when and how much debt to incur against the sales tax revenues;(3)how much would the debt service funding be on an annual basis; (4) when major projects would start;(5) when consultants would be paid for the Park Master Plan;(6))timing of payments for park land, etc. ♦ The revision of this complex forecast was the result of five(5)main influences. The initial conservative budgeting;the money was not spent as quickly as projected; the start of major projects was delayed; more favorable bond interest rates and the accounting for 4B fund types. Most of the above factors are self explanatory with the exception of the accounting issue. ♦ Staff was required by the bond covenants and accounting rules to divide the 4B activities into three(3)fund types;(1)an operating fund where the sales tax revenue is recorded; (2) a debt service fund to account for paying the bonded debt and(3)a capital project fund to track the use of the bond proceeds. This division of 4B activity provides a much clearer picture of resources for management. ♦ The allocation of FY'97 expenditures from the 4B Operating Fund are shown below: 1. $138,990 Transfer to the 4B Debt Service Fund 2. 50,000 Improvements to existing parks 3. 60,000 Library renovation 4. 25,000 Community Center renovation $273,990 Total Expenditures To summarize all of this, items 2 through 4($135,000)will be financed through cash on hand at September 30, 1996. The above debt in Item 1 of$138,990 is the only expenditure proposed out of the projected revenues of$275,730 for FY '97. The conclusion of this analysis is that this method of funds allocation will provide City Council more efficient use of these monies between needs for major capital projects and recurring needs. 4BSALES.WPD8/6/965:04 pm 9.