08-06-1996 (City Council) Agenda Packet AGENDA
WYLIE CITY COUNCIL
SPECIAL CALLED MEETING
Wylie Municipal Complex
August 6, 1996
7:00 p.m.
CALL TO ORDER
EXECUTIVE SESSION
1. Hold Executive Session Under Section 551.075 Conference With Employees To
Receive Information and Question Employees Regarding Pending Litigation, City of
Parker v. City of Wylie, Cause No. 219.458.96, District Court of Collin County, Texas
219 Judicial District
WORKSESSION
2. 1997 Budget Worksession
STAFF REPORTS
CITIZEN PARTICIPATION
ADJOURNMENT
Posted on this the 2nd day of August, at 5:00 p.m.
THE WYLIE MUNICIPAL COMPLEX IS WHEELCHAIR ACCESSIBLE. SIGN INTERPRETATION OR OTHER
SPECIAL ASSISTANCE FOR DISABLED ATTENDEES MUST BE REQUESTED 48 HOURS IN ADVANCE BY
CONTACTING THE CITY SECRETARY'S OFFICE AT 442-8100 OR TDD 442-8170
MULTI-YEAR STAFFING PROPOSAL
Narrative Summary
Attached are three schedules, (1) a new updated four(4)year forecast of General Fund revenue,
(2)the modified schedule of the proposed Multi-Year Staffing Proposal and(3)the initial Multi-
Year Staffing Proposal . The new forecast for the G/F is presented to demonstrate the source of
the financing to support the multi-year personnel increases with special emphasis on FY '97 and
FY '98.
•
The new four(4)year forecast for the General Fund is now based on the final certified tax roll of
$402,234,725. This forecast is still very conservative with the 1.5%increase in general evaluations
plus the increase of 150 new homes each year. No consideration is given to the revenues
generated by the potential of a major railroad facility or proposed residential golf-course
communities. The schedule also reflects the fact that FY'97 additions to personnel will not
require a tax increase for FY'98. Year 2 of the multi-year revenue forecast indicates that a 2.5
percent gap might develop between revenues and expenditures in FY'98. However, experience
has taught us that the actual FY'98 revenues will exceed expenditures and the gap will narrow or
cease to exist.A look at the history of ending fund balance totals will indicate that a tax increase
will not be necessary for additional personnel in Fiscal `98.
To put the two years into perspective,the FY'98 forecast includes the previous FY'97 personnel
increases (costs) plus the funding necessary to add the additional police officers, building
inspector, and park employees as well as the promotion of the fire cadets to firefighter status.
It should be noted here that the approval of the budget for Fiscal 1996-97 does not commit the
Council to adding new employees in the second year of the proposed multi-year Public Safety
Improvement Plan.
j I
The new positions in FY'97 for the Fire Department will impact, in a positive way,the level of
services provided to the citizens of Wylie. Expanded coverage from 5 days per week- 8 hours
per day to 7 days - 12 hours with full staff will be the result. However, it does not lock the
Council into proposed increases in the third year of the multi-year Public Safety Improvement
Plan.
ANS WERS.WPD8/6/964:40 pm 1.
GENERAL FUND
STATEMENT OF REVENUES AND EXPENDITURES
FOUR YEAR FORECAST
%FACTOR 1.040
ORIGINAL AMENDED PROPOSED
FY96 FY96 ESTIMATED FY97 FY98 FY99 FY2000
BUDGET BUDGET FY96 BUDGET BUDGET BUDGET BUDGET
•
BEGINNING BALANCE $858,600 $858,600 $936,300 $1,005,730 $975,970 $858,804 $653,961
REVENUES:
Ad Valorem Taxes 1,871,850 1,871,850 1,865,850 $2,141,030 2,269,990 2,428,080 2,564,370
Sales Taxes 541,600 541,600 538,500 543,950 549,400 554,850 560,400
Franchise Fees 556,000 556,000 545,960 562,500 579,550 597,100 615,250
Licenses and Permits 120,000 120,000 135,000 135,000 135,000 135,000 135,000
Intergovernmental Revenues 59,200 64,200 70,500 70,500 70,500 70,500 70,500
Service Fees 429,800 445,000 449,600 485,300 499,000 512,600 526,200
Court Fees 186,400 195,000 210,000 220,000 225,000 230,000 235,000
Interest and Miscellaneous Revenues 86,000 91,000 107,700 108,600 108,600 108,600 108,600
Transfer From Utility Fund 250,000 250,000 250,000 250,000 250,000 250,000 250,000
Total Revenues $4,100,850 $4,134,650 $4,173,110 $4,516,880 $4,687,040 $4,886,730 $5,065,320
TOTAL AVAILABLE RESOURCES $4,959,450 $4,993,250 $5,109,410 $5,522,610 $5,663,010 $5,745,534 $5,719,281
EXPENDITURES:
General Government:
City Council 64,310 63,010 63,010 64,190 66,758 69,428 72,205 N,
City Manager 164,030 167,230 167,230 173,680 180,627 187,852 195,366
City Secretary 68,670 82,320 81,140 78,680 81,827 85,100 88,504
Municipal Court 83,530 81,880 85,080 105,750 109,980 114,379 118,954
Finance 338,850 332,100 332,100 366,640 381,306 396,558 412,420
Facilities&Fleet Services 85,140 83,440 82,370 80,830 84,063 87,426 90,923
Combined Services 766,200 735,480 764,190 806,970 839,249 872,819 907,732
Animal Control 47,460 46,510 45,710 54,740 56,930 59,207 61,575
Public Safety:
Police 936,880 935,430 927,400 1,110,910 1,197,346 1,313,240 1,365,770
Fire 441,530 442,810 440,560 463,530 502,071 596,154 640,000
Community Development&Planning 210,540 206,340 201,440 211,480 255,939 266,177 276,824
Streets 551,850 492,800 496,650 573,880 596,835 620,709 645,537
Community Services:
Parks 185,580 185,680 184,930 193,610 220,354 229,169 238,335
Library 128,480 125,980 133,870 166,750 185,920 193,357 201,091
Transfer to Utility Fund-Sprinkler Subsidy 0 0 0 45,000 45,000 0 0
Transfer to Service Center 50,000 98,000 98,000 50,000 0 0 0
TOTAL EXPENDITURES $4,123,050 $4,079,010 4,103,680 4,546,640 4,804,206 5,091,574 5,315,237
ENDING FUND BALANCE _ $838,400 $914,240 $1,005,730 $975,970 $858,804 $653,961 $404044
DBA FUN AN-CE1 ATIO'S - 20:3% 22A% 24 5% 21:5^b 17:9% 12 8% 7:6ab
FY97-3 PATROL,FY98-1 PATROL,FY99-2 PATROL CHANGE IN FUND BALANCE (29,760) (117,166) (204,844) (249,917)
(THREE YEAR PUBLIC SAFETY vaow+NE PERCENT OF EXPENDITURE BUDGET -0.65% -2.44% -4.02% -4.70%
NEW POSITIONS INCLUDED AFTER FY97 97,000 142,000
2.
08/01/96 - LTGFSTMT.WK4
CITY OF WYLIE
COMPARISON OF BUDGETED FUND BALANCES
VERSUS
ACTUAL YEAR ENDING FUND BALANCES
GENERAL FUND
BUDGET ACTUAL
FISCAL YEAR 1990-91 189,656
FISCAL YEAR 1991-92 22,076 369,705
FISCAL YEAR 1992-93 235,950 408,253
FISCAL YEAR 1993-94 450,220 627,359
FISCAL YEAR 1994-95 585,940 936,301
UTILITY FUND
BUDGET ACTUAL
FISCAL YEAR 1990-91 444,142
FISCAL YEAR 1991-92 442,482 412,518
FISCAL YEAR 1992-93 293,590 544,595
FISCAL YEAR 1993-94 547,420 576,233
FISCAL YEAR 1994-95 606,400 822,096
08/06/96 3. YEFDBAL.WK4
MULTI-YEAR STAFFING PROPOSAL
Fiscal Year 1996-2000 Chart
Following is the proposed three year plan for additional personnel for Public Safety and Community Services. The
proposed initial effective date for all personnel, with the exception of Library personnel is 10/01/96. Additions to
Library Personnel will have an initial effective date of 4/01/97.
POLICE DEPARTMENT
FY `97 FY `98 FY `99 FY '00
$102,000 34,000 68,000 + FY `97 Three additional Patrol Officers w/benefits.
FY `98 One additional Patrol Officer w/benefits.
FY `99 Two additional Patrol Officers w/benefits.
14,000 + One(1)Part-time Dispatcher(30 hours per week)w/o-benefits
8,000 + Upgrade PT Dispatcher to FT w/benefits
$116,000 42,000 68,000
FIRE DEPARTMENT
$74,000 + Three(3)Cadet Firefighters with full benefits.
9,100 + Increase for Volunteer(PT)Pay
20,000 + Upgrade 3 Cadets to Firefighters w/benefits
74,000 + Three Cadets w/benefits
20,000 + Upgrade 3 Cadets to Firefighters w/benefits
$83,100 20,000 74,000 20,000 Effective dates 10/1/96
LIBRARY
$5,500 6,000 + One (1) Part-time professional Librarian (20 hrs. per week)
without benefits.
8,500 6,500 + Upgrade one (1) part-time (30 hrs)position to full-time(40 hrs.)
with full benefits.
$14,000 12,500 Effective date 4/1/97
PARKS &RECREATION
$8,200 + One(1)Part-time Maintenance Worker(6 mos.)without benefits.
19,000 + One(1)Full-time Maint. Worker w/benefits
$8,200 19,000 Effective date 10/1/96
COMMUNITY DEVELOPMENT
$ 36,000 + One(1)Building Inspector w/benefits
$ 36,000
$221,300 129,500 142,000 20,000 Actual Total-Increases over Previous Year
ADDPOSI.WPD8/6/964:50 pm 4. Modified Proposal Attachment 2
MULTI-YEAR STAFFING PROPOSAL
Fiscal Year 1996-2000 Chart
Following is the proposed three year plan for additional personnel for Public Safety and Community Services. The
proposed initial effective date for all personnel, with the exception of Library personnel is 10/01/96. Additions to
Library personnel will have an initial effective date of 4/01/97.
POLICE DEPARTMENT
FY`97 FY `98 FY `99 FY '00
$68,000 68,000 68,000 + FY `97 Two(2)additional Patrol Officers with benefits.
FY `98 Two(2)additional Patrol Officers with benefits.
FY `99 Two(2) additional Patrol Officers with benefits.
14,000 + One (1) Part-time Dispatcher (30 hours per week) without
benefits
8,000 + Upgrade PT Dispatcher to FT w/benefits
$82,000 76,000 68,000 Effective dates 10/1/96
FIRE DEPARTMENT
$74,000 + Three (3)Cadet Firefighters with full benefits.
9,100 + Increase for Volunteer(PT)Pay
20,000 + Upgrade 3 Cadets to Firefighters w/benefits
74,000 ♦ Three Cadets w/benefits
20,000 + Upgrade 3 Cadets to Firefighters w/benefits
$83,100 20,000 74,000 20,000 Effective dates 10/1/96
LIBRARY
$5,500 6,000 ♦ One (1) Part-time professional Librarian (20 hrs. per week)
without benefits.
8,500 6,500 + Upgrade one (1)part-time(30 hrs)position to full-time(40 hrs.)
with full benefits.
$14,000 12,500 Effective date 4/1/97
PARKS& RECREATION
$8,200 + One(1)Part-time Maintenance Worker(6 mos.)without benefits.
19,000 + One(1)Full-time Maint. Worker w/benefits
$8,200 19,000 Effective date 10/1/96
COMMUNITY DEVELOPMENT
$ 36,000 + One(1)Building Inspector w/benefits
$ 36,000
$187,300 163,500 142,000 20,000 Actual Total -Increase Over Previous Year
ADDPOSI.WPD8/6/964:44 pm 5. Initial Proposal Attachment 3
FLEET REPLACEMENT PROGRAM
NARRATIVE DETAIL OF PROPOSED
PURCHASES FOR FISCAL '97
Since the inception of the Fleet Replacement Program in fiscal 1993, the overall size of the City
fleet has grown from 30 vehicles to 38. In fiscal '97, the Police Department proposes to add two
vehicles to their fleet while Meter Services' fleet will decrease by one, resulting in a net increase
to the total fleet of one vehicle. Attached is a five year summary of fleet size by department,
including fiscal '97 (proposed).
During next fiscal year, the Police Department proposes to replace two former patrol cars ('93
Crown Vic's), currently used by the Police Chief and CID Officer, with two mid-size sedans. This
departure from the practice of using retired patrol cars for the Chief and CID is recommended in
order to provide those two positions with more appropriate and cost effective transportation.
Neither position requires a full-size police package pursuit vehicle. The Chief of Police, whose
vehicle is frequently used to transport visiting officials and family members. The Criminal
Investigation Division would benefit from a vehicle that doesn't look like a "cop" car. Mid-size
sedans would cost $3,000 to $4,000 less than a full-size police package, would be more
economical to operate and would be on a scheduled seven (7) year replacement cycle. The '93
Ford now used by the Chief would be retained for the Administrative Sergeant who, by necessity,
is on 24 hour call and is not presently provided with a city vehicle. This vehicle would be an
addition to the Police fleet. The Fleet Fund will also replace one existing '94 model patrol car and
add another patrol car to the fleet, increasing from 6 to 7 patrol cars, to accommodate the
increase in the number of patrol officers. The driver training program that will be instituted by
the Police Department in fiscal '97 will utilize an existing '95 model patrol car which will double
as a patrol vehicle and a dedicated training vehicle. Additional maintenance funds have been
budgeted in anticipation of increased wear on the training car. In accordance with the replacement
schedule, the training vehicles will be rotated each year using a patrol car in the third year of its
life cycle. As previously noted, the Police fleet will increase by two in 1997 with the addition of
one patrol car and the Administrative Sergeant's vehicle.
Until the current budget year, the Community Development Department had only one budgeted
vehicle in their fleet, a Dodge Dakota purchased for the department in 1990. The other vehicle
requirements for inspections and code enforcement have been satisfied by the use of retired patrol
cars. In fiscal '96 the department was able to acquire another Dakota to replace one of the old
police units. This was made possible when the Public Works Utilities division voluntarily deleted
a budgeted vehicle which was scheduled for replacement. The purchase of another compact pick
up is budgeted for fiscal '97 to replace the 1990 model Dakota which will be transferred to the
Parks Department. This transfer will enable Parks to dispose of a 1986 model truck which was
acquired from Animal Control. The Community Development fleet remains unchanged at four
vehicles, including two police package sedans. The latter two vehicles will be evaluated to
determine whether it would be advantageous to replace them with either, or both, of the two
police cars that are being taken out of service.
Also proposed in the Fleet Replacement Fund for fiscal '97 is the purchase of a used rubber tired
front end loader. This will be an addition to the Street Department's heavy equipment fleet.
FLT97DET.WPD8/6/964:52 pm 6.
FLEET REPLACEMENT PROGRAM
FLEET SIZE BY DEPARTMENT
(Actual)
Department FY 93 FY 94 FY 95 FY 96 FY 97
Police:
Patrol Cars 6 6 5 6 7
Admin.Sedans 1 1 2 2 3•
Dept. Total 7 7 7 8 10
Fire:
Sedans 0 0 0 1 1
P/U Trucks (Grass Rig) 0 2 2 2 2
Utility Trucks 1 1 1 1 1
Suburbans 0 1 1 1 1
Fire Apparatus 3 3 3 3 3
Dept. Total 4 7 7 8 8
Community Development:
Sedans 2 2 3 2 2
Pick Up Trucks 1 1 1 2 2
Dept. Total 3 3 4 4 4
Parks:
Pick Up Trucks 1 1 2 3 3
Dept. Total 1 1 2 3 3
Animal Control:
Pick Up Trucks 0 1 1 1 1
Dept. Total 0 1 1 1 1
7.
Department FY 93 FY 94 FY 95 FY 6 FY 97
Utilities:
Pick Up Trucks 4 2 2 1 1
Utility Trucks 1 2 2 2 2
Pump Trucks 1 1 1 1 1
Step Vans 0 0 0 1 1
Dept. Total 6 5 5 5 5
Streets:
Pick Up Trucks 3 2 2 2 2
Dump Trucks 1 1 2 2 2
Water Trucks 1 0 0 0 0
Dept. Total 5 3 4 4 4
Public Works Admin:
Sedans 1 0 0 0 0
Pick Up Trucks 0 1 1 1 1
Dept. Total 1 1 1 1 1
Meter Services:
Jeeps 2 0 0 0 0
Pick Up Trucks 0 1 2 2 1
Dept. Total 2 1 2 2 1
Fleet Services:
Sedans 1 1 1 1 0
Pick Up Trucks 0 0 0 0 1
Vans 0 1 1 1 1
Dept. Total 1 2 2 2 2
Total Fleet: IQ 35 38 32
8.
4B SALES TAX (Parks,Recreation & Library )
Operating Fund
The budget for the 4B Parks&Recreation and Library Operating Fund(4B Operating) is being submitted
to the City Council on a basis of allocation of actual monies collected. The 4B Sales Tax Fund is comprised
of the $1.7 million bond proceeds, sales tax collected and interest income. The rationale for using this
method and a detailed list of proposed expenditures for FY'97 will be discussed below.
THE 4B PROGRAM
♦ When staff was putting together a two (2) year cash flow schedule last year, an ultra
conservative approach was adopted. This approach was somewhat dictated by the need to
spend some money on urgently needed improvements at Community Park. This complex
forecast had to consider such items as (1) loan principal and interest payments to the
General Fund;(2)when and how much debt to incur against the sales tax revenues;(3)how
much would the debt service funding be on an annual basis; (4) when major projects would
start;(5) when consultants would be paid for the Park Master Plan;(6))timing of payments
for park land, etc.
♦ The revision of this complex forecast was the result of five(5)main influences. The initial
conservative budgeting;the money was not spent as quickly as projected; the start of major
projects was delayed; more favorable bond interest rates and the accounting for 4B fund
types. Most of the above factors are self explanatory with the exception of the accounting
issue.
♦ Staff was required by the bond covenants and accounting rules to divide the 4B activities
into three(3)fund types;(1)an operating fund where the sales tax revenue is recorded; (2)
a debt service fund to account for paying the bonded debt and(3)a capital project fund to
track the use of the bond proceeds. This division of 4B activity provides a much clearer
picture of resources for management.
♦ The allocation of FY'97 expenditures from the 4B Operating Fund are shown below:
1. $138,990 Transfer to the 4B Debt Service Fund
2. 50,000 Improvements to existing parks
3. 60,000 Library renovation
4. 25,000 Community Center renovation
$273,990 Total Expenditures
To summarize all of this, items 2 through 4($135,000)will be financed through cash on hand at September
30, 1996. The above debt in Item 1 of$138,990 is the only expenditure proposed out of the projected
revenues of$275,730 for FY '97.
The conclusion of this analysis is that this method of funds allocation will provide City Council more
efficient use of these monies between needs for major capital projects and recurring needs.
4BSALES.WPD8/6/965:04 pm 9.