10-08-1996 (City Council) Agenda Packet Wylie city
Council Meeting
October 8, 1996
AGENDA
WYLIE CITY COUNCIL
Wylie Municipal Complex
October 8, 1996
7:00 p.m.
CALL TO ORDER
INVOCATION
PLEDGE OF ALLEGIANCE
ACTION ITEM
1. Discuss and Consider Approval of the FY97 4B Budget, Community Services Facilities
Capital Improvement Plan and FY97 4B Budget
RECESS CITY COUNCIL
CONVENE PARKS & RECREATION FACILITIES DEVELOPMENT CORPORATION
1. Discuss and Consider Approval of the FY97 4B Budget, Authorizing Expenditures for the
FY97 Community Services Facilities Capital Improvement Plan. (4B Sales Tax)
ADJOURNMENT
RECONVENE CITY COUNCIL
ACTION ITEMS
2. Discuss and Consider Approval of Minutes for August 6, August 7, August 13, August
20, and August 27, 1996
3. Discuss and Consider Award of Construction Bid on the Truett and Rita Smith Library
4. Discuss and Consider Approval of a Motion that Rejects the Bid for Community Center
Renovation
5. Discuss and Consider Approval of a Resolution Authorizing the Execution of a Contract
for the Westgate Way Railway Crossing
6. Discuss and Consider Advertising for Bids for Materials Necessary to Install an
Estimated 2,350' of 8"water line along Alanis Drive from the Old Wylie Landfill to South
Ballard Avenue
7. Disuss and Consider Approval of a Resolution Supporting the Creation and Participation
in a Coalition of Cities to Support and Defend the 4A and 4B Sales Tax
STAFF REPORTS
CITIZEN PARTICIPATION
EXECUTIVE SESSION
8. Hold Executive Session Under 551.075 Conference With Employees To Receive
Information and Question Employees Regarding Pending Litigation, City of Parker v. City
of Wylie, Cause No. 219.458.96, District Court of Collin County, Texas 219 Judicial
District
WORKSESSION
9. Discuss Phase II of the Service Center
Posted on this the 4th day of October at 5:00 p.m.
W• ylie City Council #1
Ogenda Communication for October 8, 1996
•
Ipprovai of FY 97 48 Budget, Community Service Fac. Cop. impr. Plan
Issue
Discuss and Consider Approval of the FY97 4B Budget, Community Services Facilities Capital
Improvement Plan and FY97 4B Budget.
Background
The Parks and Recreation Facilities Development Corporation was established in accordance
with State law as a result of the January 15, 1994 election approving the '% cent sales tax for parks,
recreation, and library projects. The Board of Directors of the Corporation are:
Mayor Jim Swartz
Mayor Pro-Tem John Mondy
Councilmember Joel Scott
Councilmember J.C. Worley
Kerry Carothers - Parks Board Member
Dan Chestnut - Parks Board Member
Elizabeth Allen - Library Board Member
As set out in the Articles of Incorporation, the Board has the power to authorize the expenditure of Sales
Tax Funds for projects approved by the City Council.
The funding to be considered by the Board includes:
Community Center Renovation $25,000
Library Expansion $60,000
Park Projects $50,000
TOTAL $135,000
The Community Center renovation figure of $25,000 will be added to the $175,000 previously
approved for the project. The $60,000 allocated for the Library will be in addition to the $225,000
previously approved and will cover costs associated with the expansion, renovation and the purchase of
related materials. The Park Board has established a priority of improving the traffic circulation, parking
and drainage problems in Community Park for the use of the $50,000 identified for park projects.
Financial Considerations
To date, the 4B Sales Tax has funded approximately $380,000 in miscellaneous
park and library projects, not including the $1.4 million allocated from the issuance of
bonds for the construction of Central Park, the renovation and expansion of the Library,
and the renovation of the old Post Office.
When the Bonds were issued in January, 1996, a portion of the 4B Sales Tax was
pledged toward the debt service of those bonds. A $150,000 pool of 4B sales tax funds
accumulated during FY96 as a result of delays in construction starts on major projects
and lower debt service costs. Staff is recommending that $135,000 sales tax funds be
allocated for additional capital spending in FY97.
Legal Considerations
The authority to levy the '/2 sales tax is established in the Development
Corporation Act of 1979, Article 5190.6, Section 4B, Vernon's Annotated Civil Statutes,
as amended. The Act required the creation of the Parks and Recreation Facilities
Development Corporation which authorizes the expenditure of the 4B funds.
Board/Commission Recommendation
The Park and Recreation Advisory Board and the Library Board recommend
approval of the projects designated for funding.
Staff Recommendation
N/A
Attachment
Agenda Communication - September 23 Park Board Meeting
•
/7)
, eeei/Atad
Prepay by evieei by Fina ce City Manager Approval
Parks & Recreation Advisory Board
Agenda Communication for September 23, 1996
----------------------------------------------------------------------------------------
Issue
Discuss and Consider Approval of the Project Priority List for Fiscal Year 1997.
Background
In December, 1994, the Park Board considered an Immediate Needs Project List in order
to identify projects to be funded by the 4B sales tax. The projects on the initial list totaled over
$460,000. After review, the Park Board recommended to Council a Project List totaling
approximately $279,600 which was approved by the Council and the Parks and Recreations
Facilities Development Corporation.
In November, 1995, the Park Board reviewed and approved a new Project Priority List
for the 1995/96 fiscal year, with a funding amount of $50,000 from Bond proceeds. The list
contained projects in Olde City Park, Valentine Park, Community Park, and the new Community
Center. The total cost for all proposed projects was approximately $97,700. This amount
included $50,000 for the possible acquisition of land adjacent to Olde City Park for expansion of
the park and additional parking. At that time, the Board indicated that the land acquisition was
a low priority. The 1995/96 project list is attached.
Contained in the proposed FY 1997 Budget is a total allocation of$135,000 in 4B funding;
$25,000 toward the renovation of the new Community Center, $60,000 toward the Library
renovation, and $50,000 for miscellaneous park projects for the coming year. In reviewing the
various projects identified since 1994, few remain incomplete; however, many of the remaining
projects are somewhat costly. The remaining projects include:
1. Co nunity_Park - C'nncrete_Betw_een Fields
This project is to reduce the erosion and
mud problems $22,000
2. Community Park - Fxtendinglhe_Park Road
This project would extend the Park Road
in by 200' $5,000/gravel - $6,800/asphalt
3. Community Park - Shoulder improvements
This project would improve the shoulders
of approximately 500' of Park road $12,500/gravel - $17,000/asphalt
4. Community Park - Parkes i.ot
100' x 100' parking area $12,500/gravel - $17,000/asphalt
5. Valentine Park - Asphalt Overlay
17,000 square feet of asphalt over existing gravel $10,000
6. Community Park - Quick Connects, Hoses Sprinklers
This equipment is needed to efficiently water
down the infields $1,500
7. CommunityPark - Soccer Field Irrigation
Irrigation of the field behind the Library $2,500
8. QJde City Park - Irrigation
Irrigation for the Jackson St. side of the Park $2,000
9. Valentine Park - Benches
2 benches for the playground, 5 benches for the trail $2,000
10. Valentine Park - Picnic Pavilion
30' x 45' with roof $20,000
11. Community_Park - NewEntrance_Sign
This sign is to replace the existing sign $1,200
12. Qlde_rity Park-_LandAcquisiti.on
107 S. Jackson - adjacent to the Park $27,000
Financial Considerations
To date, the 4B Sales Tax has funded approximately $330,000 in park projects. When the
Bonds were issued in January, 1996, a portion of the 4B Sales Tax was pledged toward the debt
service of those bonds. Due to an accumulation of 4B funds, interest earned and a delay in project
schedules, however, $50,000 will be available in the budget year beginning October 1, 1996, for
miscellaneous park projects. Much of the work can be accomplished as a part of the winter work
projects routinely scheduled during the November - March window.
Legal Considerations
N/A
Board/Commission Recommendation
N/A
Staff Recommendation
N/A
Attachment
Project Priority List - Approved November 1995
Immediate Needs Project List - Approved December, 1994
Original Immediate Needs Project List - Reviewed December, 1994
))(14-)42, dieL•Al•
Prepare by Approved by
S0
[ORIGINAL LIST — $460, 000 IN PROJECTS]
IMMEDIATE NEEDS PROJECT LIST
•
UTILITY POLE RELOCATIONS - COMMUNITY PARK
DESCRIPTION - A total of twenty-one (21) poles will be affected by the relocation plan. Eleven
poles with li hts)3 service poles), will be relocated to adjacent school property as
(1 1) poles, (8 g poles (10) poles, (8 poles
part of planned improvements to the area by the school district. Ten
with lights, 2 service poles) will have the lines placed underground
JUSTIFICATION - Overhead utility lines have been installed at Community Park. Grant funding
for specific improvements was received from the
Texas Parks no ove head Wildlifeu Department
lines bennstior to
d.
the receipt of the grant. A condition of the grant
The City was notified that if the situation was not resolved. Wylie would not be eligible to submit
any applications for future funding
COST - S56,000
ROAD AND PARKING LOT ASPHALT RESURFACING - THOMAS DRIVE, PARK
ROAD, AND COMMUNITY PARK
DESCRIPTION - Resurface Thomas Drive. the park road and parking lot with a 2-inch overlay of
asphalt.
JUSTIFICATION - These improvements would prolong the useful design life of the pavement
Ccr.diticr. c= Thomas Drive and the park roadway is pocr Numerous pothole repairs have beer
-a1nace results in s;and:ng water remaininc
-,;;;� •� _c<s are appearing in the pavement ��c' --- a will be sustained durinc
-e - - :ay surface, resultir.o in further oamace ,�. it.cnal damag
✓r improvements are nc: crno'e:e
^e . . . :'- ---cn;hs r; -
COST - Parking Lot S2A.200
- Park Road S10,600
- Thomas Drive 520.500
Total Cost - S5C.000
PARKING LOT ADDITIONS/IMPROVEMENTS - COMMUNITY PARK
nde
DESCRIPTION - Add 36 additional parking spaces to tse existingi lot lot asphalt
at the sold be end extofo Par
along the north side of the parking lot. Construct 36 p P
Road
JUSTIFICATION - Permanent parking in the existinggntot willber of fields odtuse e 144 vehicles Th
current remand is approximately 480• based on the
ESTIMATED COST - 36 spaces (40' x 324') S16,500 Total Cost 533,000
QUICK CONNECT/COUPLET - COMMUNITY PARK SOFT/BASEBALL INFIELD;
DESCRIPTION - Extend waterlines into infield edge area and install a quick connect/couplet. Thi
would enable a water hose to be connected for purposes of manually watering the infield. Th
watering of the infields would be labor intensive. The responsibility would have to be accepte,
by participants Water hoses (2) would be purchased for the fields, and would be th
responsibility of the participants )ust as other equipment.
JUSTIFICATION - The infields become very dry Windy conditions result in dirt/dust blowing
the air, creating poor conditions for the players and people watching the game The situatto
makes it necessary to place additional infield dirt/clay. creating an additional maintenanc
requirements for staff
COST - 5800 (S200 per field)
- S300 (2 Water Hoses - S150 per) Total Cost - 51.100 00
SCHOOL PROPERTY UTILIZATION - THREE (3SOCCER
PRACTICE FIELDS
ONE (1) FOOTBALL PRACTICE
DESCRIPTION - The expense of preparing and maintaining fields suitable for practicing
associated with the labor. No significant expense witn score boards, lighting. etc., is require,
Placement of bleachers (2 - 15 ft. per field - Capacity - 25 persons) is recommended.
Thei e niti
i
requirement would be to determine if the playing field surface needs any
minimumMc. ingg ard litter control requirements would create four (4) hours of work for one person p
'iee< ;ras.r receptacles (21 would be placed at eacr. fie'c
- - prac:ice fields �%� =�ildrer. Y„
JUSTIFICATION - T'.e'e '- c`- •te oer'a'c fz r : " }� o since .
and // res
--e 5cr:r.c ?nc �2� '^• s =ail, ar •r.C�ea5c ., -- -
s"c -=e fields :s used +r :ne r-al; as the Cr
_ -;�i: T�elcs a�.e�:=�;e c.;r:ng Sor:r-; .;r`= �' . __ c r.t
;�e'.c a e va�iac, ,or ;oc:oa:; The ;cot:.all prxr"•a '
ha= �� � S-:icipants. ee a:ta nme
COST - 56.000 (S75C per 5leacner)
- 5400.00 (S50 per barrel!
One Perscr. - 57 no:.rs 419 mcwings arc :rash pickup)
Total Cost - So. t0C
DRAINAGE IMPROVEMENTS - COMMUNITY PARK FOOTBALUSOCCER FIE(
DESCRIPTION - Dirt fill be brought in to level low spots
JUSTIFICATION - Current drainage results in stanaing water remaining up to days after rainf.
Games must be cancelled Because there :s only one field. it is necessary to allow play on t
`ieio before the conditions are dry The fields therefore sustain additional wear and tear
COST - 52.000
PARK ROAD WIDENING AND SPEED BUMP INSTALLATION
DESCRIPTION - Expand the width of the park road by eight (8) feet, for a distance of 500 feet,
from the library/community center parking lot to the entrance of the primary park parking lot.
Speed bumps would be placed every fifty feet
JUSTIFICATION - Additional passing distance would be created for emergency vehicles entering
and exiting the park. Increased spacing and additional sight distance between vehicles parked
on the side of the road and passing vehicles would create additional margin of safety for people
walking or crossing the park road. The addition of speed bumps would reduce vehicular speeds.
COST - 513,000 (500 feet of pavement)
- 55,000 (5100 per speed bump)
Total Cost - S 18,000
FENCING UPGRADE - COMMUNITY PARK SOFTBALL/BASEBALL FIELDS
DESCRIPTION - The outfield fencing is need of repair Cr. Cooper, Tibbals and Eldridge Fields. The
vertical and horizontal poles are bent and the fer.cir:a `;brit is sagging. The project would utilize
the existing fencing fabric, while replacing all vertical and horizontal poles with higher quality
ma;er:ais The existing fabric would tnen be reattaches to the poles.
JUSTIFICATION - Completion of these upgrades would enhance the stability and safety features
of the fencing when a player collides with the fencing The overall appearance of the athletic
complex •wculd be enhanced, as well as improve olawn: conditions
ESTIMATED COST - S'• 7'O •.S4,913 per fie'c - standard)
- S' S _ .-7- ce' ties - g-e• . :zirty►
CONCRETE SURFACING - COMMUNITY PARK SOFTBALL/BASEBALL FIELDS
DESCRIPTION - Concrete would be installed over airJa ass areas located adjacent to concession
star,c and between the slaving fields, except between Cooper and Eldridge fields. Design
features would achieve improved drainage anc :rciLoe coen spaces left in the pads for tree
planting and other landscaping
JUSTIFICATION - Completion of tnis improvement :•:c .c 4m0rove erosion control and drainage
conditions. as well lesson maintenance requirements Currently when it rains, storm water
washes out the Cooper, Rowell. and Tibble fields Games are cancelled because of standing
water Playing on fields that are wet causes damage to ;he fields. The clay/dirt washed out in the
rains must be replaced This effort is time consuming Te actual cost of the materials is minimal.
ESTIMATED COST - 518.000
PLAYGROUND EQUIPMENT- VALENTINE PARK
DESCRIPTION - Purchase and install modular type playground equipment.
JUSTIFICATION - S5,000 is currently budgeted for basic playground equipment. Tt
ular t e equipment which contains towers, ramps, slides, etc., and brightly co ore
modtype
is much higher quality equipment.
COST - S12,000
PARK, RECREATION, AND LIBRARY MASTER PLAN
DESCRIPTION - A consulting firm with expertise in issues relating to parks, recreatic
which would contair
and libraries would be hired to complete facilities utilization rs Plan,d
comprehensive needs analysis
JUSTIFICATION - The Master Plan would be the basis for development of the Multi-Y
,;al Projects and Land Acquisition Plan. The Plan would also serve as a guide
Ca��, I
rna<ing specific funding priorities.
COST - S25,000
LAND ACQUISITION - FUTURE ATHLETIC FIELD COMPLEX
�.e Ci:y would purc^ase �xirnezely 60 acres of land adjacent to
DESCRIPTION - e " .vcuId be developed as an athletic
Hign Schooi C�amocs. Tne ., .,.propr
cie•� containing football/soccer fields. and scf c.a:l and baseball fields, and other
determines.
Council and Park and Recreation Board have adopted a pl
JUSTIFICATION The City orunities to develop joint use facilities with the W
-- :^e City should explore all opp
=^-entia! cost savings can be achieved through shared use of parking. athletic iel
d
;.1ei; a maintenance responsibilities.
COST
The aPP roximate cost per acre :s S6.500. Short-term 5 year financing
require that S60,000 be allocated for land acouisition in FY
ATHLETIC FIELD LIGHTING - ROWELL FIELD
DESCRIPTION - Install four (4) metal light towers
JUSTIFICATION - the installation of lighting at Rowell field wou
Id create four (4) additional hours
Based on current scheduled play, seven days a week, this would enable 28
of play per day.
additional games to be played
COST - S80,000 (S20.000 per pole)
ATHLETIC FIELD LIGHTING - FOOTBALUSOCCER FIELDS
pole standards. Each pole standard would have two sets
DESCRIPTION - Install three (3) metal used to illuminate two fields
of lights, eight (8) each side Each pole standard would be
Placement of three poles would completely light the football field, one soccer field, and partiall),
light two additional soccer fields
ad
JUST
IFICATION - The installation of lighting would create four ) addulot n l hours
ofo play
ay per
day
y
Based on current scheduled play for football. the lighting wouldthe lighting would result in
per week. Based on current scheduled play for soccer.
play fields could be acceptable to
adoiUonal hours of play per week The partial lighting of two
practice purpos
es. Therefore. 40 additional hours of play per week would be created for socce
practices.
COST - S75,000 (S25,000 PER POLE)
UPGRADES (Lighting, Windmill) - OLDE CITY PARK
• ..e ucnts with two aec�ratrve tyP' Ircr.:
DESCRIPTION - LIG-�ING - Reo'ace two guard .,.--
•,vrll �e seiecteo a; a
s.rnil
rneea
-.nose used downtown on Ballard Street Saec;fic design
�. ','i1�lOfvtlL_ - A 27' tall Windmill with 6' wide b'a°wi h a 2 mete would be r
in the nalf-c:rc
f o -•'ng Upgrade existing 7/8' me
METER -
;lower bed yV;�,TEr. � � �• appearance
JUSTIFICATION - DECORATIVE IVE LIGHTING Installation'•vv ld enhance sun cent I'e o 9ralllrappe ran e
.ro park, would reinforce design themes, and would pro A Caboose had be
;'1NONIILL purchase is recommended to replace thas shown that a train in relatively go
he caboose.
recommended for placement in the park. Further study
and expensive and time consum g for
a
WATERta
ndiRn METERld beUPGRADE expensiveco sSapur in order to maintain sufficient water pressure is necessary
sprinkler system.
COSTS - Lighting 55.000 (S2.500 each)
- Windmill S3.000
- Meter S700 Total Cost - S8.700
1
[IMMEDIATE NEEDS LIST APPROVED DEC. 1994]
ATTACHMENT "A"
PARKS AND RECREATION BOARD RECOMMENDATION
IMMEDIATE NEEDS PROJECT d FUNDED
Order)
SALES TAX
(Identifie in Priority
Cost
Project
UTILITY POLE - OVERHEAD TRANSMISSION WIRES $56 ,000
RELOCATION
LAND ACQUISITION - FUTURE ATHLETIC FIELD COMPLEX
$(,0 , 000
PARK MASTER PLAN - COMPREHENSIVE NEEDS ANALYSIS $25 ,000
AND FACILITIES UTILIZATION STUDY
SCHOOL PROPERTY UTILIZATION - Three Soccer Fields Three Baseball Fields $6 ,600
ATHLETIC FIELD LIGHTING - ROWELL FIELD
$80,000
(Lighting of Football/Soccer Field will be FY 1996 - $75,000)
ASPHALT RESURFACING - THOMAS DRIVE, PARK ROAD $50 ,000
AND PARKING LOT
TOTAL PARK COST $279,600
LIBRARY NEEDS - SECURITY SYSTEM TOTAL LIBRARY COST $10 ,000
TOTAL LIBRARY AND PARK $289 ,600
1445/9_6_1 dia Needy ist
Valentine_Park
Sidewalks to playground/pavilion $3,500
Playground equipment (basic),
curbing, surfacing 8,000*
Jogging trail limestone 1,500
Park sign 500
Backstop (1) 1,300
Sprinkler system (backstop field &
shrub area behind backstop) 5,000
Shrubs behind backstop 500
Bermuda seed (backstop field & shrub
area behind backstop) 500
$20,800
Community_Park
Fencing (Cooper, Tibbals,
Elridge Fields) $16,000*
P_ost_Office (Community Center)
Landscape improvements $1,000**
Sprinkler system -_-,5.01)**
$2,500
Qlde City Park
Park Sign and Plaque $2,000
Decorative Lighting 5,000*
Picnic Table (1) 400
Benches (2) 1,000
Land acquisition 5.0,E***
$58,400
TOTAL $97,700
* Projects on original Immediate Needs list, but not recommended to Council
** Projects not yet completed
*** Project not funded
Parks & Recreation Fac. 'DQV. Corp. #1
figenda Communication for October 8 1996
F97 48 Budget Authorizing Expenditures
Issue
Discuss and Consider Approval of the FY97 4B Budget, authorizing expenditures
for the FY97 Community Services Facilities Capital Improvement Plan. (4B Sales Tax)
Background
The Parks and Recreation Facilities Development Corporation was established in
accordance with State law as a result of the January 15, 1994 election approving the 1/2
cent sales tax for parks, recreation, and library projects. The Board of Directors of the
Corporation are:
Mayor Jim Swartz
Mayor Pro-Tem John Mondy
Council member Joel Scott
Council member J.C. Worley
Kerry Carothers - Parks Board Member
Dan Chestnut - Parks Board Member
Elizabeth Allen - Library Board Member
As set out in the Articles of Incorporation, the Board has the power to authorize the
expenditure of Sales Tax Funds for projects approved by the City Council. The City
Council approved the FY Community Services Facility Capital Improvement Plan on
October 8, 1996.
The funding to be considered by the Board includes:
Community Center Renovation $25,000
Library Expansion $60,000
Park Projects $50,000
TOTAL $135,000
The Community Center renovation figure of $25,000 will be added to the $175,000
previously approved for the project. The $60,000 allocated for the Library will be in addition
to the $225,000 previously approved and will cover costs associated with the expansion,
renovation and the purchase of related materials. The Park Board has established a priority
of improving the traffic circulation, parking and drainage problems in Community Park for
the use of the $50,000 identified for park projects.
Financial Considerations
To date, the 4B Sales Tax has funded approximately $380,000 in miscellaneous park and library
projects, not including the $1.4 million allocated from the issuance of bonds for the construction of
Central Park, the renovation and expansion of the Library, and the renovation of the old Post Office.
When the Bonds were issued in January, 1996, a portion of the 4B Sales Tax was pledged
toward the debt service of those bonds. A $150,000 pool of 4B sales tax funds accumulated during
FY96 as a result of delays in construction starts on major projects and lower debt service costs. Staff is
recommending that $135,000 sales tax funds be allocated for additional capital spending in FY97.
Legal Considerations
The authority to levy the sales tax is established in the Development Corporation Act of 1979,
Article 5190.6, Section 4B, Vernon's Annotated Civil Statutes, as amended. The Act required the
creation of the Parks and Recreation Facilities Development Corporation which authorizes the
expenditure of the 4B funds. Article IV of the Corporation's By Laws established the functional corporate
duties and requirements.
Board/Commission Recommendation
The Park and Recreation Advisory Board and the Library Board recommend approval of the
projects designated for funding.
Staff Recommendation
N/A
Attachment
Agenda Communication - September 23 Park Board Meeting
r)i);AL C€61%
Prepare y eview,el y Finan e City Manager Approval
C./
Parks & Recreation Advisory Board
Agenda Communication for September 23, 1996
Issue
Discuss and Consider Approval of the Project Priority List for Fiscal Year 1997.
Backgr_ound
In December, 1994, the Park Board considered an Immediate Needs Project List in order
to identify projects to be funded by the 4B sales tax. The projects on the initial list totaled over
$460,000. After review, the Park Board recommended to Council a Project List totaling
approximately $279,600 which was approved by the Council and the Parks and Recreations
Facilities Development Corporation.
In November, 1995, the Park Board reviewed and approved a new Project Priority List
for the 1995/96 fiscal year, with a funding amount of $50,000 from Bond proceeds. The list
contained projects in Olde City Park, Valentine Park, Community Park, and the new Community
Center. The total cost for all proposed projects was approximately $97,700. This amount
included $50,000 for the possible acquisition of land adjacent to Olde City Park for expansion of
the park and additional parking. At that time, the Board indicated that the land acquisition was
a low priority. The 1995/96 project list is attached.
Contained in the proposed FY 1997 Budget is a total allocation of$135,000 in 4B funding;
$25,000 toward the renovation of the new Community Center, $60,000 toward the Library
renovation, and $50,000 for miscellaneous park projects for the coming year. In reviewing the
various projects identified since 1994, few remain incomplete; however, many of the remaining
projects are somewhat costly. The remaining projects include:
1. Community Park - Concrete Between Fields
This project is to reduce the erosion and
mud problems $22,000
2. Community Park - Extending the Park Road
This project would extend the Park Road
in by 200' $5,000/gravel - $6,800/asphalt
3. Community Park - Shoulder Improvements
This project would improve the shoulders
of approximately 500' of Park road $12,500/gravel - $17,000/asphalt
4. Community Park - Parking Lot
100' x 100' parking area $12,500/gravel - $17,000/asphalt
5. Valentine Park - Asphalt Overlay
17,000 square feet of asphalt over existing gravel $10,000
6. Community Park Hoick Connects, Hose, Sn rinklers
This equipment is needed to efficiently water
down the infields $1,500
7. Community Park - Soccer Field Irrigation
Irrigation of the field behind the Library $2,500
8. Ulde City Park - Irrigation
Irrigation for the Jackson St. side of the Park $2,000
9. Valetine Park - Benches
2 benches for the playground, 5 benches for the trail $2,000
10. Valentine Park - Picnic Pavilion
30' x 45' with roof $20,000
11. Community Park - New Entrance Sign
This sign is to replace the existing sign $1,200
12. Olde_City_Park_=_Land Acquisition
107 S. Jackson - adjacent to the Park $27,000
Financial Considerations
To date, the 4B Sales Tax has funded approximately $330,000 in park projects. When the
Bonds were issued in January, 1996, a portion of the 4B Sales Tax was pledged toward the debt
service of those bonds. Due to an accumulation of 4B funds, interest earned and a delay in project
schedules, however, $50,000 will be available in the budget year beginning October 1, 1996, for
miscellaneous park projects. Much of the work can be accomplished as a part of the winter work
projects routinely scheduled during the November - March window.
Legal Considerations
N/A
Board/Commission Recommendation
N/A
Staff Recommendation
N/A
Attachment
Project Priority List - Approved November 1995
Immediate Needs Project List - Approved December, 1994
Original Immediate Needs Project List - Reviewed December, 1994
4)42, di al,.4
_ r
Prepare by Approved by
[ORIGINAL LIST — $460,000 IN PROJECTS]
IMMEDIATE NEEDS PROJECT LIST
UTILITY POLE RELOCATIONS - COMMUNITY PARK
DESCRIPTION - A total of twenty-one (21) poles will be affected by the relocation plan. Eleven
(11) poles, (8 poles with Iights)3 service poles), will be relocated to adjacent school property(8 as
part of planned improvements to the area by the school district. Ten poles (10) ppoles
with lights. 2 service poles) will have the lines placed underground
JUSTIFICATION - Overhead utility lines have been installed at Community Park. Grant funding
for specific improvements was received from the Texas Parks and Wildlife Department prior to
the receipt of the grant. A condition of the grant was that no overhead utility lines be installed.
The City was notified that if the situation was not resolved. Wylie would not be eligible to submit
any applications for future funding
COST - S56,000
ROAD AND PARKING LOT ASPHALT RESURFACING - THOMAS DRIVE, PARK
ROAD, AND COMMUNITY PARK
DESCRIPTION - Resurface Thomas Drive, the park road and parking lot with a 2-inch overlay of
asphalt.
JUSTIFICATION - These improvements would prolong the useful design life of the pavement.
Condition. c- Thomas Drive and the park roadway is pocr Numerous pothole repairs have been
P c- t7einage results in stand:ng water remaining
mate �� =c<s are appearing in the pavement. � will be sustained duringresulting in further aarnace �coit.cnal damage
cr surface,
t^e "e" --Tenth$ if improvements are not
COST - ?arking Lot S24,200
- Park Road S10,600 Total Cost 55C.000
- Thomas Drive 520.500
PARKING LOT ADDITIONS/IMPROVEMENTS - COMMUNITY PARK
be
DESCRIPTION - Add 36 additional parking st spaces to tne parkingexisting lot at the lot. asphalt woul souoth end of Park
extended
along the north side of the parking lot. Construct 36 space
Road
JUSTIFICATION - Permanent parking in the existing Ict will accommodate 144 vehicles The
current cemand is approximately 480. based on the number of fields in use
ESTIMATED COST - 36 spaces (40' x 324-) S16.500 Total Cost S33.000
QUICK CONNECT/COUPLET- COMMUNITY PARK SOFT/BASEBALL INFIELDS
DESCRIPTION - Extend waterlines into infield edge area and install a quick connect/couplet. This
would enable a water hose to be connected for purposes of manually watering the infield. The
watering of the infields would be labor intensive. The responsibility would have to be accepted
by participants. Water hoses (2) would be purchased for the fields, and would be the
responsibility of the participants just as other equipment.
JUSTIFICATION - The infields become very dry Windy conditions result in dirt/dust blowing in
the air, creating poor conditions for the players and people watching the game The situation
makes it necessary to place additional infield dirt/clay. creating an additional maintenance
requirements for staff
COST - S800 (S200 per field)
- S300 (2 Water Hoses - S150 per) Total Cost - 51.100 00
SCHOOL PROPERTY UTILIZATION H THREE (3) SOCCER
FIELDRPRACTICE FIELDS
ONE (1) FOOTBALL
DESCRIPTION - The expense of preparing and maintaining fields suitable for practicing is
associated with the labor. No significant expense witn score boards, lighting, etc., is required.
Placement of bleachers (2 - 15 ft. per field - Capacity - 25 persons) is recommended. The initial
requirement would be to determine if the playing field surface needs any minimum dirt fill.
Mc.ving and litter control requirements would create four (4) hours of work for one person per
wee< T-as.r receptacles (2) would be placed at each field
JUSTIFICATION - -.e•e :save: oema-.c f a. . ai prat:ice fields
;;;v cnildrer. ;..ay
-r. s^=a;l. ar •r.c-eas_ 7c and 43°%, respec'ivew since 199,
=e fields cr~,
-;-�-� :-� .:-:�i; fields a,,ai:_c;e d,;r;ng Sor::-d ��_ � __ :s used it ne -all as :n
ile'G '•iOiiG:;e for iOG:Ga:i foot:all proc-ar- ha_ 3= _^icipants. See a:tacnment
COST - So.000 (S75C per bleacner)
- 5400.00 (S50 per barrel!
One Perscr. - 57 nours 119 rncwings ar.c :-ash pickup)
Total Cost - S6,400
DRAINAGE IMPROVEMENTS - COMMUNITY PARK FOOTBALUSOCCER FIELL
DESCRIPTION - Dirt fill be brought in to level low spots
JUSTIFICATION - Current drainage results in standing water remaining up to days after rainfall
Games must be cancelled Because there :s only one field, it is necessary to allow play on the
field before the conditions are dry The fields therefore sustain additional wear and tear
COST - S2,000
PARK ROAD WIDENING AND SPEED BUMP INSTALLATION
DESCRIPTION - Expand the width of the park road by eight (8) feet, for a distance of 500 feet,
from the library/community center parking lot to the entrance of the primary park parking lot.
Speed bumps would be placed every fifty feet.
JUSTIFICATION -Additional passing distance would be created for emergency vehicles entering
and exiting the park. Increased spacing and additional sight distance between vehicles parked
on the side of the road and passing vehicles would create additional margin of safety for people
walking or crossing the park road. The addition of speed bumps would reduce vehicular speeds.
COST - S13,000 (500 feet of pavement)
- S5,000 (S100 per speed bump)
Total Cost - S 18.000
FENCING UPGRADE - COMMUNITY PARK SOFTBALUBASEBALL FIELDS
DESCRIPTION - The outfield fencing is need of repair Cr. Cooper, Tibbals and Eldridge Fields. The
ve'::cal and horizontal poles are bent and the fencing fabric is sagging. The project would utilize
the existing fencing fabric, while replacing all vertical and horizontal poles with higher quality
materials The existing fabric would tnen be reattached to the poles.
•
JUSTIFICATION - Completion of these upgrades would enhance the stability and safety features
of the fencing when a player collides with the fencing The overall appearance of the athletic
complex would be enhanced, as well as improve plavinc conditions
ESTIMATED COST - S? 1 S..9'3 per fieic - standard)
- S' .325 75 per fie.c - .g-=• :.:ailty1
CONCRETE SURFACING - COMMUNITY PARK SOFTBALUBASEBALL FIELDS
DESCRIPTION - Concrete would be installed over alrJg:ass areas located adjacent to concession
stand and between the slaying fields, except between Cooper and Eldridge fields. Design
fea:. res would achieve imeroved drainage anc :r.ciLee coen spaces left in the pads for tree
piar:Ing and other landscaping
JUSTIFICATION - Completion di tnls improvement :•;c�.c xnorove erosion control and drainage
cor.aitions, as well lesson maintenance requirements Currently when it rains, storm water
washes out the Cooper, Rowell. and Tibble fields Games are cancelled because of standing
water Playing on fields that are wet causes damage to the fields. The clay/dirt washed out in the
rains must be replaced This effort is time consuming T^e actual cost of the materials is minimal.
ESTIMATED COST - S13.000
PLAYGROUND EQUIPMENT- VALENTINE PARK
DESCRIPTION - Purchase and install modular type playground equipment.
JUSTIFICATION - S5,000 is currently budgeted for basic playground equipment. Th(
modular type equipment which contains towers, ramps, slides, etc., and brightly colored
is much higher quality equipment.
COST - S12,000
PARK, RECREATION, AND LIBRARY MASTER PLAN
DESCRIPTION - A consulting firm with expertise in issues relating to parks, recreatior
and libraries would be hired to complete a Master Plan, which would contain
comprehensive needs analysis and facilities utilization study.
JUSTIFICATION - The Master Plan would be the basis for development of the Multi-Ye,
Caoi al Projects and Land Acquisition Plan. The Plan would also serve as a guide fi
rna<ing specific funding priorities.
COST - S25.000
LAND ACQUISITION - FUTURE ATHLETIC FIELD COMPLEX
DESCRIPTION - The City would purc^ase accr7,x:;" =t�tY 60 acres of land adjacent to t
�d be developed as an athletic t�E
.,e.., �,y•j J Hign School Campus. The prcper:v^_�cu� II fields, and other u
cc-.c;ex containing footb g
all/soccer elds. and s.:f .ca:I and baseba
facilities as determined.
JUSTIFICATION - The City Council and Park and Recreation Board have adopted a pol
-- t^z City should explore all opportunities to develop joint use facilities with the Wl5
Pcter,tia: cost savings can be achieved through shared use of parking, athletic fields.
;.,e ; 3 maintenance responsibilities.
COST - The approximate cost per acre ;s 55,500. Short-term (5 year) financing w
require that S60.000 be allocated for land acquisition in FY 1995.
ATHLETIC FIELD LIGHTING - ROWELL FIELD
DESCRIPTION - Install four (4) metal light towers
JUSTIFICATION
the installation of lighting at Rowell field would arWeek,thisur 4woulld additional
ble 28
seven day
of play per day. Based on current scheduled play,
additional games to be played
COST - S80,000 (S20.000 per pole)
ATHLETIC FIELD LIGHTING - FOOTBALUSOCCER FIELDS
DESCRIPTION - Install three (3) metal pole standards. Each pole standard would have two sets
pole standard would be used to illuminate two fields.
of lights, eight (8) each side Each P tely g li ht the football field, one soccer field, and partially
Placement of three poles would comp
light two additional soccer fields
JUSTIFICATION - The installation of lighting would create four (4) additional hours of play per day
J ftball, the lighting would result in 20 additional hours of
Based on current scheduled pI ay foroo
for soccer, the lighting would result rn �
play per week. Based on current scheduled play �
e
adorUo
nal hours of play per week The pan;al lighting of two fields could
d ldbe b ceared acceptablefor for
co
practice purposes. Therefore. 40 additional hours of play per
practices.
COST - S75,000 (S25,000 PER POLE)
UPGRADES (Lighting, Windmill) - OLDE CITY PARK
;; decorative type Ircr.a
DESCRIPTION se - I'v`
Replace two guar:.' t• e i cnts with two d
- ,, : n will be selected a: 3 '�.:..-•
s•rnilw o nose use" do‘,sir;own on Ballard Street. Sees;i:c design
rieetrn ,'iI�1DN11L - A 2 7' tall Windmill with 6',wide Macesi p would
th a 2 menaced in the nar-c:rcr
gUpgrade exist;ng
METER -
;fo�ver bed `,,VATEr.
JUSTIFICATION - DECORATIVE LIGHTING Installation
would
wu enhance
overall
appearance
theDark, would reinforcedesign
and w
provide sufficient Ie g park t
WINDMILL purchase recommended to replace the caboose. A Caboose had bee has shown that a train in relatively goc
recommended for placement in the park. Further study
nsive
nsu
to
conntai
dition would be expensive to purchase. and expemare and t meent cone mingsu a formarwat
WATER METER UPGRADE is necessary in order to ma
sprinkler system.
COSTS - Lighting S5.000 (S2.500 each)
- Windmill S3.000
- Meter S700 Total Cost - S8.700
1
[IMMEDIATE NEEDS LIST APPROVED DEC. 1994]
ATTACHMENT "A"
PARKS AND RECREATION BOARD RECOMMENDATION
IMMEDIATE NEEDS PROJECT LIST FUNDED BY 4B SALES TAX
(Identified in Priority Order)
Cost
Project
UTILITY POLE - OVERHEAD TRANSMISSION WIRES $56 ,000
RELOCATION
LAND ACQUISITION - FUTURE ATHLETIC FIELD COMPLEX $60 ,000
PARK MASTER PLAN - COMPREHENSIVE NEEDS ANALYSIS $25 ,000
AND FACILITIES UTILIZATION STUDY
SCHOOL PROPERTY UTILIZATION - Three Soccer elds
Three Baseball Fields $6 , 600
ATHLETIC FIELD LIGHTING - ROWELL FIELD
$80 ,000
(Lighting of Football/Soccer Field will be FY 1996 - $75,000)
ASPHALT RESURFACING - THOMAS DRIVE, PARK ROAD $50 ,000
AND PARKING LOT
TOTAL PARK COST $279,600
LIBRARY NEEDS - SECURITY SYSTEM TOTAL LIBRARY COST $10 ,000
TOTAL LIBRARY AND PARK $289 ,600
1995/96 Immediate Needs List
Valentine Park
Sidewalks to playground/pavilion $3,500
Playground equipment (basic),
curbing, surfacing 8,000*
Jogging trail limestone 1,500
Park sign 500
Backstop (1) 1,300
Sprinkler system (backstop field &
shrub area behind backstop) 5,000
Shrubs behind backstop 500
Bermuda seed (backstop field & shrub
area behind backstop) 500
$20,800
Community Park
Fencing (Cooper, Tibbals,
Elridge Fields) $16,000*
Post Office (Community Center)
Landscape improvements $1,000**
Sprinkler system —1,50.0**
$2,500
Olde City Park
Park Sign and Plaque $2,000
Decorative Lighting 5,000*
Picnic Table (1) 400
Benches (2) 1,000
Land acquisition 50,000***
$58,400
TOTAL $97,700
* Projects on original Immediate Needs list, but not recommended to Council
** Projects not yet completed
*** Project not funded
Wyk a City Cou•nc•
il #2
Agenda Communication for October 8, 1996
Approval)of Minutes August 6, 7 12,•20 and 27, 1996
Cit Council 3
Wy liar y
Rgenda Communication for October 8. 1996
award of Construction Bid on the Truett and Rita Smith Library
Issue
Discuss and consider awarding a contract for the expansion and renovation of the Rita and Truett
Smith Public Library.
Background
Competitive sealed bids have been solicited and received for the expansion and renovation of the
Rita and Truett Smith Public Library. Because current economic trends have created a bidder's market
in the construction industry, the bid specifications were written to afford the City maximum flexibility in
awarding a contract that would achieve as much as possible within the project budget. The solicitation
included three alternate bids for additional improvements which could be added to the base bid at the
City's option and one deduct alternate allowing the bidder to reuse existing light fixtures if funding was
inadequate for the new fixtures specified. Because of the favorable bid response, the project can be
completed as originally designed and within the project budget.
Ten bids were submitted and evaluated by City staff and the architectural staff of Phillips Swager
Associates. The bid tabulation and a copy of the architect's recommendation are provided herewith.
Since the base bids were considerably under the budget estimate, the City has the option to add the
alternate bid items to the project and to waive the nominal savings offered by the deduct alternate. The
lowest responsive and responsible bid for the project, with the alternate improvements included in the
renovation, is from Anchor Companies at $160,500.00.
The expansion and renovation will be accomplished in two phases, the first of which will involve
renovating the Community Center portion of the facility to become part of the newly expanded Library.
Once Phase I is complete, Library operations will be moved into the renovated area of the old
Community Center while renovation work is being performed on the area that presently houses the
Library. It will be necessary to briefly close the Library twice during the course of the project due to the
logistical problems of moving the Library operations to the old Community Center and then expanding
back into the completely renovated Library facility. Anchor has committed to a completion time of sixty
days for Phase I of the capital improvement project and another sixty days for Phase II. Critical path
dates will be discussed with the contractor after the award of the contract.
Financial Consideration
The Council has allocated $285,000.00, which is budgeted in the 4B Capital Projects Fund, for
improvements at the Smith Public Library. The source of this funding consists of $225,000.00 in 1995
bond monies and an allocation of $60,000.00 from a $150,000.00 pool of 4B Sales Tax funds which
accumulated as a result of delays in construction starts on major projects and lower debt service costs.
The budgeted amount includes the architect's original budget estimate of $190,000.00 for the building
renovation with the remainder allocated for architectural/engineering fees, roof replacement, shelving,
furniture/fixtures, upgrades to the computer system, moving and storage and miscellaneous library
materials and equipment. Funding is adequate for the expansion and renovation of the facility.
Legal Consideration
The bid solicitation for this project was conducted in accordance with Chapter 252.021 of the
Local Government Code which governs the procedural requirements for certain capital expenditures.
Board/Commission Recommendation
The Library Advisory Board was provided with details of the bids received for the project on
September 18.
Staff Recommendation
Staff recommends that Council award a contract to Anchor Companies in the amount of
$160,500.00 for the expansion and renovation of the Rita and Truett Smith Public Library.
Attachments
Bid Tabulation, Architects Recommendation.
4-16--i/ C4,824,v44.
Prepared By eviey6 by Fin nce City Manager Approval
PHILLIPS SWAGER ASSOCIATES
Dallas,Texas September 18, 1996
Bid Tabulation
WYLIE LIBRARY
PSA Project No.4114.00
Contractor Anchor Speed Marton Plyler Tegrus Dal-Tech Harrison Quality
Companies Fab-Crete Construction Inc. Construction Construction Construction Construction
Base Bid $157,500.00 $156,885.00 $166,600.00 $174,000.00 $178,887.00 $174,000.00 $173,500.00
(5,000.00)
Alternate No. 1- $1,500.00 $1,544.00 $1,350.00 $1,050.00 $1,367.00 $3,140.00
Exterior Window $1,200.00
Alternate No.2- ($2,000.00) ($5,000.00) ($5,400.00) ($6,200.00) ($5,000.00) ($5,000.00) ($4,000.00
Re-use interior light fixtures )
Unit Price
Replace noisy ballast
Alternate No.3- $1,000.00 $680.00 $540.00 $450.00 $515.00 $1,200.00 Paint exterior columns 5400.00
Alternate No.4- $500.00 $2,040.00 3.10/1 ft. $2,000.00 $2,200.00 $3,500.00 $2,000.00
Caulk joints&windows
Phase I Days 60 45 35 42 42 45
Phase II Days 60 60 45 63 70 105
TOTAL(base bid& $160,500.00 $161,149.00 $168,490.00 $177,500.00 $177,969.00 $179,900.00 $179,040.00
Alternates
Nos.1,3,&4)
Bid Bond Yes Yes
(Yes/No) Yes Yes Yes Yes Yes
Three Addenda Rec'd Yes Yes
(Yes/No) Yes Yes Yes Yes Yes
Wylie Library
Page 2
Contractor Ranger Star-Tex Corporate
Assets Construction Construction
Services
Base Bid $178,606.00 $176,000.00 $186,861.00
Alternate No.1- $1,775.00 $4,200.00 $3,500.00
Exterior Window
Alternate No.2- ($4,785.00) ($4,900.00) $3,125.00
Re-use interior light fixtures
Unit Price
Replace noisy ballast
Alternate No.3- S774.00 $2,300.00 $3,500.00
Paint exterior columns
Alternate No.4- $2,500.00 $4,500.00 $5,500.00
Caulk joints&windows
Phase I Days 35 50
Phase II Days 45 90
TOTAL(base bid& $183,655.00 $187,000.00 $199,361.00
Alternates
Nos.1,3,&4)
Bid Bond Yes Yes Yes
(Yes/No)
Three Addenda Rec'd Yes Yes Yes
(Yes/No) _
x:1411400Widtab.wp
1
-44414-
Phillips Swager Associates •
September 29, 1996
Ms. Mignon Morse
Library Director
800 Thomas
• Wylie, TX 75098
•Re: Wylie Library
PSA Project No: 4114.00
•
Dear Ms. Morse:
As you know, on September 18, 1996 bids were received for the Smith Library
addition and renovation and were publicly opened and read. The apparent low
bidder is Anchor Companies with a base bid plus Alternates Nos. 1, 3, and 4 (see
attached Bid Form) of$160,500.00 followed by Speed Fab-Crete with a bid of
$161,149.00.
We have reviewed the references of these bidders and of those we contacted
regarding Anchor Companies both Owners and Architects were very positive and
stated that they would work with Anchor Companies again. In fact, we did not
receive any negative comments.
Based in Plano, Anchor Companies has been in business since 1985 and have
completed several renovation projects and new buildings. Their resume lists a
variety of projects including multi-family housing renovations, office build-outs,
a parks pavilion, a City Hall, and an animal shelter. The Owners representative
for the Park Pavilion stated that Anchor did quality work. Overall impressions
from those individuals questions seems to reveal that Anchor Companies is
conscientious and hard working, and the process of working with them has gone
smoothly and without any major conflicts.
Due to this response, Phillips Swager Associates (PSA) recommends awarding the
contract for the construction of the Smith Library addition and renovation to
Anchor Companies for their stated total bid amount of$160,500.00.
Concerning the alternates, PSA would recommend accepting Alternates Nos. 1, 3,
and 4 and rejecting the deduct Alternate No. 2 (re-using existing light fixtures)
since the base bids came in lower than the original estimate.
12404 Park Central Dr., Suite 240 ,
Architects Dalla<214)s239-S;Texas
S27 75251-1S19
Engineers FAX (214)404-9680
Planners Offi,es in Peoria
& Naperville,Illinois
Ms. Mignon Morse
September 30, 1996
Page 2
Again, PSA would recommend awarding the construction .contract to Anchor
Companies for their total bid of$160,500.00 which includes Alternates Nos. 1, 3,
and 4. We look forward to adding Anchor Companies to the project team as we
head into the final and most important stretch of this project.
Sincerely,
PHILLIPS SWAGER ASSOCIATES
•
Maureen Arndt
gs/ai iaoommmi
pc: Denelle Wrightson, PSA
Project File
Wyi Q City Council #4
Agenda Communication for October 8, 1996
Approval of a Motion to Reject the Bid for the Community Center Renovation
_mi
Issue
Discuss and consider approval of a motion that rejects bid for Community Center Renovation.
Background
On September 10, the City Council authorized the City Manager to enter into a contract with J.D.
Schick Contractors for the renovation of the Community Center, for an amount not to exceed $200,000.
Prior to that time, a project estimate had been prepared by Glen Rich Enterprises, a company which
provides project cost estimate analyses, to be approximately $182,000. On August 29 a prebid conference
was held for the Community Center, and on September 5, staff received and publicly opened the bid for the
project. J.D. Schick Contractors was the only bidder for the project and their bid was $245,000. Council's
action during the September 10 meeting authorized staff to attempt to work with the contractor to identify
cost reductions in order to get the contractor's bid below $200,000.
The contractor was able to identify approximately $47,500 in cost reductions in areas including
changing the kitchen from a commercial kitchen to utilizing standard equipment, reducing the air-conditioning
capacity from the size originally specified, eliminating the enclosure of the loading dock for storage, and
eliminating the covered entrance. The reductions brought the bid to approximately $197,000. While this
amount is below the $200,000 approved, there is little room for any contingencies which inevitably come up
during renovation work. Most importantly, renovation of the building without completing most of the elements
deleted would not serve the users of the building in an adequate manner. The reductions come at the
expense of elements of the building which are sorely needed.
The project is very basic. The final renovation design included a large meeting room, a kitchen, a
designated room for the Senior Citizens to utilize for their functions and projects, and an office. The building
will be ramped and the restrooms completely rebuilt in order to meet the requirements of the American with
Disabilities Act, and other accessibility standards. If the $197,000 proposal were accepted by City Council,
there would remain many unfunded items which will be proposed in future budgets. Some of these elements
would include movable partitions, for the large meeting room, shelving for the storage of supplies, the
furnishings for the office which will ultimately house a staff person for the Center, and supplies for recreation
programs which may be conducted at the building. Exterior improvements to the facade of the building and
to the parking lot would also need to be considered in the future budgets.
In pursuing other options, the architect contacted the contractors who bid on the Library renovation
project to determine how many would submit a bid for the project if the Council chose to rebid the
Community Center. At least five companies indicated that they would bid on the project. The architect
believes that several factors would yield more favorable bids, including the combination of: an element of
known competition, sufficient time to review the construction plans, and the fact that there are traditionally
fewer projects for contractors during the fall and winter months.
The proposed schedule for rebidding the project would be:
Advertise for bids October 9
Open Bids October 23
Award Bid October 29
The date for the award of bid would necessitate a special Council meeting on October 29 in order to avoid
waiting until the November 12 meeting. It is estimated that the project can be completed in 60 working days.
There are consequences that the city, working in close cooperation with Wylie citizens, would need to deal
with as a result of the project being rebid. Many groups use the existing Community Room on a regular
basis, including the 4-H Club, AA, Boy Scouts, Girl Scouts and Senior Citizens. Staff recommends that
these types of meetings be moved to a meeting space area created in the northwest section of the Municipal
Complex. The room is 660 sq. ft. and would be set-up with appropriate tables and chairs. The room is
adjacent to an area with a refrigerator, coffee maker, microwave oven and sink.
Appropriate signage will be placed and an information sheet prepared to address issues such as meeting
room and bathroom, entry and parking locations. Barbara Salinas will assume meeting room scheduling
and other related responsibilities. Public Safety Dispatch will be notified of all scheduled meetings.
Meals-on-Wheels should be accommodated adequately since all meals served at the center currently are
now prepackaged and served directly from a container. No oven/stove is required. Special parking will also
be provided on the west side of the building closest to the building entrance.
There are other types of gatherings, such as reunions and holiday parties for which temporary space may
not be suitable. The city will offer sincere apologies for any inconvenience and explain that City Council
believed it was the right thing to do for the taxpayers to rebid the project. The city staff will offer to assist
the groups in finding different locations.
Financial Considerations
On September 24, City Council approved the FY97 Budget which allocated $200,000 for this project.
The source of$175,000 of the funding is bond monies by the Park and Recreation Facilities Development
Corporation. $25,000 was approved for allocation by the City Council from a $150,000 pool of 4B sales tax
funds that accumulated due to a delay in the start of construction on several projects and lower debt service
costs. Staff anticipates the same amount, or $150,000, to accumulate during 1997 that could be applied
to capital projects in the future.
Legal Considerations
Section 252.021 of the Texas Local Government Code establishes the competitive sealed bid
process. The City Council took formal action on September 10, 1996 authorizing the City Manager to
negotiate a contract with J.D. Schick Contractors for the renovation of the Community Center, for an amount
not to exceed $200,000. The City Manager has been unable to negotiate an acceptable contract, and
therefore, is recommending rejection of the bid proposal.
Board/Commission Recommendation
N/A
Staff Recommendation
Staff recommends rejection of the bid proposal.
Attachment
Letter from J.D. Schick Contractors
ThC4j r ��yy
b Prepared yRevie byFina a City Manager Approval
p �
J. D. SCHICK CONTRACTING, INC.
September 23, 1996
Ms. Mindy Manson
Assistant to the City Manager
City of Wylie
2000 Hwy. 78N
P.O. Box 428
Wylie, Texas 75098
Dear Ms. Manson,
This is a revision to our letter of September 17, 1996. The following is a breakdown of
the costs savings we are suggesting on the Wylie Community Center, after being given the
comments by the chief building inspector.
Base Bid (see attached ) $244,419
1. Delete new storage room at the existing dock area: framing, - 4,350
drywall,brick, painting and misc. items.
2. Delete front parapet wall feature, stucco up to existing roof
line. - 1,426
3. Mechanical Systems - re designed by Mechanical contractor
as the following: Delete these items; 500 pound grease trap, smoke
detectors in ducts, commercial kitchen exhaust hood, exhaust fan in
storage room, delete 2 1/2 ton AC unit. Redo specifications and install
the following: All remaining items on plans for plumbing(except
add 50 pound grease trap under sink)and HVAC, but re-engineered.
(3) 5 ton Carrier AC units, outside air dampers, all
metal ductwork, square duct drops, all metal round pipe to supply
and return, flex duct to grills, supply and return grills, in house air
balance, exhaust fans, crane service, startup residential type kitchen
exhaust hood ducted to roof and manual t-stats. - 27,823
4. Electrical Systems-Delete the following: vent hood shutdown
switch, electrical requirements for storage room . Redo specifications
( Brands )for electrical devices and light fixture package. - 4,321
Printed on Recycled Paper Using Soy-Based Inks toot
8405 Sterling Street,Suite 202 • Irving,TX 75083 • 214-929-8850 • Fax:214-929-1852
ZO'd Z02bZtt 6 01 S3INddWOJ >IJIHJS Wald Wd6V:Z0 9661-2Z-60
20'd iblol
5. Reduce payment and performance bond to 50%of contract
price. - 2,680
6. Delete the entire entrance canopy. - 4,365
7. Voluntary additional reduction in Contractors fees - 2,500
Total New Bid Price $196,954
I hope this helps the budget. We truly do appreciate the opportunity to assist you in
bringing this project within your budget scope. As indicated during the meeting and your
subsequent discussions with Mario, these numbers include the assumption that the city's forces
will do the removal of the shrubs, the concrete island and curb, and the repair of that area. We
hope we have provided the necessary assistance. If you have any questions, please feel free to
contact me directly at the number below.
Sincere( \' t7
l � / �
6hn D. Schick
cc: Scott Roberts
a 'd 202b2hb22,6 01 S3INbdW0J >IDIHJS W08d Wd0S:20 966I-�2-60
WyIi e city Council #5
Agenda Communication for October 8, 1996
I.
•
nim
sly
approval of a Resolution to Execute Contract for Westgate Way RR Crossing
Issue
Discuss and consider approval of an Resolution Authorizing the Exeuction of an "Agreement for Grade
Crossing Surface and Warning Devises" with the Kansas City Southern Railway Company.
Background
City Council approved a contract for Westgate Way paving and drainage improvements on June 25, 1996.
The contract did not include the railroad crossing. The City of Wylie is currently constructing the extension
of Westgate Way from the Westgate Subdivision to FM 544. The proposed roadway extension crosses the
DART rail line (Old Cottonbelt Line). As part of this project, the City wishes to install a crossing signal with
arms. Kansas City Southern Railroad Company (KCS) has the operating rights for the railway and has
required that any crossing be paid for by the City, but installed by KCS. KCS has prepared a cost projection
for the work to be done to install the crossing and signal system. They have also prepared contracts to be
signed by the City which will authorize the work to be done. The City Council must pass a Resolution
authorizing the Mayor to sign the contracts on behalf of the City. KCS will not begin work, or order any of
the required materials until the signed contracts have been returned along with a check for the specified
amount, as required by KCS in the enclosed agreement (See "Financial Considerations").
Board Recommendations
N/A
Financial Considerations
The proposed crossing and signal system have been projected by KCS to be $50,522.00 and $131,742.39
respectively, for a total amount of $182,264.39.
The original 1995 Bond Program projected cost for the entire Westgate Way project was $747,217. Of that
amount, $160,000 was projected for the signal system alone (previously awarded for the Westgate Way
paving and drainage). The cost of the crossing ($50,522) was included in the balance of the project cost.
A projected cost of$160,000 was estimated for the signal system. Adding the bid proposal of$182,264.39
to the previously awarded contract for Westgate Way of $424,574.52, the total project cost is $654,338.90
or $93,000 below budget. The signal will cost approximately $30,000 less than anticipated,
and the crossing will cost the same, but will be installed by KCS instead of the contractor. The paving
contractors bid price would have been approximately $50,000 higher had the crossing been included in his
contract.
Following is a breakdown of the actual cost of the project as it was bid:
Project Appx Bond Actual Actual Actual RR Xing Cost of Projected $ %
Description Lengt Proj Const. Eng.Fees Survey &Signal R.O.W. or Actual Under Under
h Cost of Bid Amt Fees Acquisi- Total Bond Bond
(Feet) Project tion Budget Budget
Westgate 3000' $747,21 424,574.51 44,500.00 3,000 182,264.39 0 654,338.90 92,878.10 12.43%
Way Pvng 7
&Drainage
I mpvmts
KCS stands ready to begin work on the project as soon as the City executes the contract and issues a check
in the amount of $182,264.39.
Note: The Westgate Way project currently underway is scheduled for completion by the end of 1996.
Legal Considerations
According to the Agreement, the City will reimburse KCS for all labor and materials needed to install the
new crossing surface between the ends of ties and the flasher signals with gates. The City will perform all
grading work and install necessary drainage structures to provide approaches to the crossing of the track
structure. Upon completion of the grade crossing work the crossing between the ends of the ties, as well
as the flashers, gates and cross buck and WX signs, will thereafter be maintained by the KCS, and the
expense of maintenance will be paid by the City. The approaches to the crossing and drainage structures
will be maintained by the City.
Staff Recommendations
Staff recommends Council pass the required Resolution authorizing the Mayor to sign the contract with KCS
thereby authorizing the work to be done. In addition, staff recommends that the City submit a check to KCS
in the amount specified to be returned along with the signed contract.
Attachments
Resolution, KCS Contract Document
Cpapv.4)
Prepared By Commu it Dev. Apr al City Mgr. Approval
09/25/96 13:02 tt214 490 7163 THE HOGAN CORP. -*--+ WYLIE-COLLINS Iftl 002
THE KANSAS CITY SOUTHERN RAILWAY COMPANY
114 WEST ELEVENTH STREET
KANSAS CITY,MISSOURI 641 0 5-1 804
seer'J.WmQas THE NOGAN CORPORATION
Admin.Mar.- °. RECEIVED
(ats)S56-W47 September 5, 1996
SEP 0 9 1996
Mr. Jim Jenks
The Hogan Corporation WE NO
12900 Preston Road at LBJ Suite 620
North Dallas Bank Tower
Dallas, TX 75230
Dear Mr. Jenks:
I am enclosing in duplicate for your further handling,
Agreement For Grade Crossing Surface and Warning Devices to be
entered into between the KCS Railway Company and the City of Wylie,
Texas, covering a 54 L.F. prefabricated concrete crossing surface
with flasher signals with gates at M.P. T-580.90 in Collin county,
Wylie, Texas.
If satisfactory, please have both copies of the agreement
executed on behalf of the City and return to undersigned along with
a copy of resolution or ordinance authorizing the execution of the
contract by the Mayor and city clerk. After execution by the
Railway Company a copy will be returned to you for your handling
with the City.
Please note that the sum of $182,264.39 must be deposited with
the Railway Company prior to them performing any work on this
project. You may coordinate this road crossing work with our
Roadmaster, Mr. Rogers Countee at (214) 319-5595.
If you have any questions concerning this matter, please
advise.
Yours Qtruj,
d B. J. iners
Admin. Mgr. - Engr.
BJW/pd
cc: D. H. Oney
R. Countee
D. Marzec
K. D. Lee
S. R. Taylor
Resolution No.
RESOLUTION BY THE WYLIE CITY COUNCIL
AUTHORIZING THE MAYOR AND CITY SECRETARY
TO EXECUTE THE AGREEMENT FOR GRADE CROSSING SURFACE AND
WARNING DEVICES BETWEEN
THE CITY OF WYLIE AND THE KANSAS CITY SOUTHERN RAILWAY COMPANY
WHEREAS, the City Council agrees that is in the best interest to enter into an
agreement between The Kansas City Southern Railway Company and the City of Wylie;
and
WHEREAS, the City is constructing a new road known as Westgate Way, which will
cross tracks owned by Dallas Area Rapid Transit, at Mile Post T-580.90 in Collin County,
Wylie, Texas and that Kansas City Southern Railway Company has operating rights over
this segment of track; and
WHEREAS, Kansas City Southern Railway Company will install a 54 L.F.
prefabricated concrete crossing surface and flasher signals with gates at the proposed
crossing; and
WHEREAS, the City Council authorizes the Mayor and City Secretary to execute the
said agreement on behalf of the City of Wylie; and
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WYLIE, TEXAS:
Section 1 Agreement for Grade Crossing Surface and Warning Devices
The agreement between The Kansas City Southern Railway Company and
the City of Wylie, Texas covering land at Wylie, Collin County, Texas, at M.P.
T-580.90.
Section 2 Authorizing Execution
The City Council authorizes the Mayor and City Secretary to execute the
agreement on behalf of the City of Wylie.
PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS
ON THIS THE 8TH DAY OF OCTOBER, 1996.
Jim Swartz, Mayor
Susan Shuler, City Secretary
09/25/96 13:02 T2214 490 7163 THE HOGAN CORP. W'YLIE-COLLINS Z1003
•
AGREEMENT FOR GRADE CROSSING SURFACE
AND WARNING DEVICES
This Agreement entered into , 1996, by and between THE
KANSAS CITY SOUTHERN RAILWAY COMPANY, called herein "KCS" and THE CITY
OF WYLIE, TEXAS, called herein "City".
1. City is constructing a new road known as Westgate Way, which will cross tracks
owned by Dallas Area Rapid Transit, at Mile Post T-580.90 in Collin County, Wylie, Texas.
The KCS has operating rights over this segment of track.
2. KCS, upon terms hereinafter set forth, will install a 54 L.F. prefabricated
concrete crossing surface and flasher signals with gates at the proposed crossing.
3. The purpose of this agreement is to provide for installation of the new crossing
surface and flasher signals with gates.
4. The City will reimburse KCS for all labor and materials needed to install the new
crossing surface between the ends of ties and the flasher signals with gates. The estimated cost
of the material and labor is ONE HUNDRED EIGHT-TWO THOUSAND TWO HUNDRED
SIXTY FOUR AND 39/100 DOLLARS($182,264.39),copies of detailed estimates are attached.
The City shall deposit this sum with the KCS prior to the KCS beginning any work on this road
crossing. If the actual cost of labor and materials are less than the estimates, then the difference
will be reimbursed to the City. If the actual cost is more than the estimates, then the City shall
pay the additional cost upon receipt of a bill from KCS for the additional cost.
5. City, at its own cost and expense, will perform all grading work and install
necessary drainage structures to provide approaches to the crossing of the track structure. The
City will be responsible for placing of appropriate approach signs and pavement markings.
6. Upon completion of the grade crossing work, the crossing between the ends of
the ties, as well as the flashers, gates and cross buck and WX signs, will thereafter be
maintained by the KCS, and the expense of maintenance will be paid by the City. The
approaches to the crossing and drainage structures will be maintained by the City at its sole cost
and expense.
7. The City shall furnish to KCS, a certified copy of resolution or ordinance adopted
by the governing body of the City of Wylie authorizing the Mayor and City Clerk to executed
this agreement on behalf of the City.
8_ The City, with the cooperation of KCS, will be responsible for obtaining any
required governmental authorizations, including approval of the Texas DOT_
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed
in duplicate the day and year first above written.
09/25/96 13:03 T2214 490 7163 THE HOGAN CORP. .-» WYLIE-COLLINS Z1004
THE KANSAS CITY SOUTHERN RAILWAY COMPANY
By
Senior V.P. - Operations
Approved:
V.P. & Chief Engineer
CITY OF WYLIE, TEXAS
By
Mayor
Approved as to form:
Legal Dep en Attested:
By
City Clerk
Approved as to execution:
Legal Department
09/25/96 13:03 22214 490 7163 THE HOGAN CORP. -.0 WYLIE-COLLINS V1005
Estimated Cost to install
One 54 L.F. Prefabricated Concrete Crossing Surface
for The City of Wylie, Texas for proposed Westgate Way
KCS Transcontintiat Division, Dallas Subdivision
KCS Mile Post C580.??Wylie, Collin County, Texas
DOT# (to be assigned) New Crossing
Asset#(to be assigned)
State Project No. (None assigned)
Surface Estimated Cost $50,522
Grading -Subgrade Preparation and Approaches
(1) Materials
40 Net Tons- 12"Asphalt Subbase
$42.50 per Net Ton 1700
141 Net Tons- Ballast Material
$37.80 per Net Ton 5330
200 L.F. -6" Perforated CMP
$6.50 per L.F_ 1300
4 Ea. -45* Elbow Connection
$35.00 Ea. 140
14 Ea. - 6" Bands for CMP
$6.50 Ea. 91
Total Materials Cost $8,561
(2)Contractor Labor and Equipment
40 Hours- Backhoe with Operator
$39.50 per Hour 1580
40 Hours-Trackhoe with Operator
$69.50 per Hour 2780
40 Hours- Dump Truck with Operator
$45.00 per Hour 1800
40 Hours - Dozer with Operator
$42.50 per Hour 1700
10 Hours- Steel Wheel Roller with Operator
$15.75 per Hour 158
80 Man Hours- Miscellaneous Labor
$12.50 per Hour 1000
Total Contractor Cost $9,018
Crossing and Trackwork
8/19/96 54'Conc136l137# Page 1
09/25/96 13:04 V214 490 7163 THE HOGAN CORP. WYLIE-COLLINS Z 006
. (1) Materials
54 L.F. -Concrete Crossing Panel for 137#RE Rail W/rubber inserts
$240.00 per L.F. 12960
55 Ea. -Cross Ties 9'x7"x9" (ties must be 9 ft. long)
$33.29 Ea. 1831
110 Ea. -Tie Pads
$1.39 Ea. 153
110 Ea. - New 137#Tie Plates
$6.54 Ea. 719
220 Ea. - 115RE Rail Anchors
$1.08 Ea. 238
220 Ea. -Track Spikes
$0.27 Ea. 59
160 l*.F. - New 137#CWR
$17,99 per L.F. 2878
4 Ea. - Field Welds
$350.00 Ea. 1400
24 Ea. - Track Bolts
$1.73 Ea. 42
24 Ea. - Nut Locks
$0.40 Ea. 14
1200 Sq. Ft. - Filter Fabric
$0.25 per Sq. Ft. 300
5 % Freight and Handling of Materials 1030
6 % State and Use Tax on Materials 1235
Total Materials Cost $22,856
(2) Labor
45 Man Hours to Remove Existing Track
$15.00 per Man Hour 675
90 Man Hours to Reconstruct Track
$15.00 per Man Hour 1350
(2) Labor(continued)
8/19195 54'Conc136t137#
Page 2
09/25/96 13:04 22214 490 7163 THE HOGAN CORP. 444 WYLIE-COLLINS i1007
90 Man Hours to Install New Crossing
$15.00 per Man Hour 1350
10,03 %Vacation and Holidays 339
9.85 % Health and Welfare 332
16.64 % Railroad Retirement and Unemployment 618
1.23 % Supplemental Pension 46
12.75 % Railroad Public Liability Insurance 430
Total Labor Cost $5,140
(3) Equipment
3 Days-2 Heavy Duty Drills
$22.00 per Day 132
3 Days-2 Impact Wrenches
$22.00 per Day 132
3 Days-2 Air Compressors
$52.00 per Day 312
1 Day-Automatic Tamper with Operator
$1,149.00 per Day 1149
1 Day- Ballast Regulator with Operator
$520.00 per Day 520
3 Days - 2 Section Trucks with Rail Units
$121.00 per Day 726
3 Days- Roadmaster Truck with Rail Units
$126.00 per Day 378
4 Hours -Work Train to Unload Ballast
$400.00 per Hour 1600
Total Equipment Cost $4,949
Estimated Project Cost $50,522
8/19/96 54'Conc136/137# Page 3
09/25/96 13:04 '&214 490 7163 THE HOGAN CORP. y"y WYLIE-COLLINS j008
Typical Prefabricated Concrete Crossing Surface installation
Rubber Inserts Existing Pavement
Asphalt Filler
Of Necessary)
2 i/2"
Field Panel Guage Panel `�"
14-1'-8"� r 4'-4 1/2" 1
7 1/4" Prefabricated Concrete Panels
+ en � I� �
all
7" 1/4"Knovex Tie Pad [Cross Tie 7"x 9"x 9'
i _
I. q•_p„ bi 6"Perforated CMP
3'-2"+ ,- 12" l *_ err Ballast (If Necessary)
Slope 1/4"Pre Foot
Compacted Subgrade
I2" 12"Asphalt Typical)
v t t Bottom Qnl
(' 12'-0., 4
Note: 1
Pipes to be wrapped in filter fabric.
Filter fabric to be used to separate
subgrade and ballast,as needed.
Note:2
Use one or more neopreme pads -ExHIBi_'r-
between cross tie and perfafricated
concrete panels,as needed,to level The Kansas City Southern Ry. Co.
panels.
Typical Section for Prefabricated
Concert Surface Crossing
LAG S128n9% I Not to Scale I oft 7-C•3t5 Aevned
09/25/96 13:05 ' '214 490 7163 THE HOGAN CORP. 444 WYLIE-COLLINS R]009
Grade Crossing Warning Devices/Detailed Estimate of Cost
To Install Flasher Signals with Gates at the crossing of
KCS Railway with WESTGATE WAY in WYLIE. TX
...New Road Crossing for City of Wylie, TX
States Identification $szUroads Ldentificatiort
City Project 002-25-20 1/j(AnsAs Asset #980462
City of Wylie,TX SovfrttERN Pile SD-14-5-580.90
KCS Railroad (Wylie) �— DOT No.
DOT No. o o d Mile Post T-580.90
Westgate Way KCS Signal Dept Transcontinental Div.
Collin County Shreveport, LA Dallas Subdivision
ITEM & DESCRIPTION QUANTITY $ COST
AIR CONDITIONER,WHITE WESTINGHOUSE,8000 BTU, 120 VAC,3H316, (1995) unit EACH
do J 1 $523.60
Pan" 3H316
ARRESTER,LA.302, DELTA. 220 VAC unit EACH
oTM 1 $29.95
PaR x LA-302 _
BATTERY,CHARGER CRAGG MODEL 12 VOLT,TEMP.COMP.,40A unit EACH
arr 3 $1.650.00
Part x 40EC-12V
BATTERY, NICAD,ALCAD LP230T, KCS CONFIG, unit CELL
O Y 29 $4,727.87
Part it LP23OT
BOND, 3/16' ' 7-1/2' RAILHEAD SIGNAL Unit EACH
OT' 1- 20 $29.00
Part* Sg-2Q136 _
BOND, ONE SHOT, 5/8' GR.TO 3/#6, SBNT1-161G unit EACH
OTY g $32,10
Part Y SBNT1-161G
BUNGALOW, 6' "8' STEEL INSTRUMENT HOUSE, POWDER-COATED EXTERIOR WITH unit EACH
AIR-CONDITIONING SHROUD&SLEEVE,TELESCOPING FOUNDATION PIERS,WALL MOUNTING $1 g,000.00
SYSTEM WITH RELAY RACK, WIRED WITH THREE POWER SYSTEMS 810&1-X812&2-X812,
RECORDER. ...PER KCS DRAWINGS SD-14-4-580.90 Part
CABLE TIES, LARGE EYE PANDUIT- PLT4S-C Unit EACH
oTY J 25 $5.00
Part x PLT4S-C
FILL, FOR SIGNALS AND BUNGALOW S8-2 unit CUYp
ie...CRUSHER RUN,ROTOMILL ASPHALT,WINN ROCK ( FURNISHED BY CITY) err 200 $0 00
Part x
FOUNDATION,CONCRETE SIGNAL,AMERICAN unit EACH
nit 2 $352.00
Part r SK-123182
Date 8/2/96 ... Page 1
09/25/96 13:05 ' '214 490 7163 THE HOGAN CORP. -0-4-, WYLIE-COLLINS 010
Gtstde Crossing Warning Devices/Detailed Estimate of Cost... Westgate Way - Wylie, TX
ITEM & DESCRIPTION QUANTITY $ COST
GRADE CROSSING PREDICTOR, SAFETRAN GCP #300002-285 HZ-4900 HZ und EACH
BI-DIRECTIONAL#60100.101, REDUNDANT, WITH DISPLAY CONTROL UNIT#80019. `ems $12,875.00
_..SINGLE TRACK OPERATION
Pan* 80100-101
GROUND ROD 5/S"8' COPPERBOND BLACKBURN 8858 um EACH
OTY 6 $54.00
-4
P+► 425H6258
GUARD RAIL,2/3 CIRCLE,W/ENO TERMINALS Unit EACH
cirr • 2 $1,012.00
Pan I 26-3153-C
LAMP,BULB 10 VOLT-25 WATT,GEMS,SKHR. Unit EACH
ATY 16 $76.00
Pane RR-1025-SF
LOCK, MASTER *2-KAR, 2C82 Unit EACH
QTY r 6 $55.68
Pan a 2-KAR
MARKING PEN.TAGS Unit EACH
OTY 1 $1.95
Part!
METER POLE COMPLETE, 60 AMP SERVICE WITH 25'POLE unn EACH -
QTY 1 $400.00
Part a
MULTI SHUNT BOX ASSEMBLY, To Include but Not Limited to the Following... Unit Assembly
SAFETRAN MULTI SHUNT 482775.15a3 / HQ&EC ARRESTERS I CONCRETE SHUNT BOX / BOND BOOTLEG WITH
POWDERS / GROUND ROD / LOCK / 3-POINT TERMINALS 1 *TWIST TRACK WIRE / 80NDSTANO WIRE / OTY 2 $1,550.00
RETAINER CLIPS I ONE SHOT BOND I CONNECTORS I BONOSTRAND SLEEVES / SILICONE 462775.1543 Part I
PAINT, INDUSTRIAL GRAY ENAMEL Unit GAL.
QTY 1 $20.00
Part*
PIPE, 4' GALVANIZED RIGID STEEL Unit FEET
QTY 80 $560.00
Part I
PLUGBOARD, FOR TYPE B1 RELAY,A62-506 Unit EACH
QTY 6 $156.60
Pan 159686-005-5
RECORDER,MICRO-AIDE 48-D,W/MODEM Una EACH
ary t $1,849.00
Pan x 48-0 W/MODEM
RELAY, 81, 18 OHM,A62-673, FLASHER., HD CONT_,4F8 WITH FLASH PAK Unit EACH
OTY 2 $927.36
PartI
RELAY, 81,194 OHM,A62-360, SLO-REL, 3.3.75 SEC.,4FB unit EACH
QTY 1 $355.00
Pan x 56001-774 GA 1
RELAY,91.500 OHM,A62-310,NEUT.,HD CONT.,4FB-2F-1 B Unit EACH
OTY 3 $1.104.75
Part r 56001-822 GR 2
Date 8/2/96 ... Page 2
09/25/96 13:06 '$'214 490 7163 THE HOGAN CORP. -,-,, WYLIE-COLLINS ritl 011
Grade Crossing Warning Devices I Detailed Estimate of Cost... Westgate Way - Wylie, TX
ITEM & DESCRIPTION QUANTITY $ COST
RESISTOR. 1 OHM ADJ., 029602-3X Unit EACH
QTY g $181.60
Part* 029602-6X
SIGNAL, 29 FT. FLASHER & GATE assembly with four 12' lights on mast with 30715'Front unit EACH
and 70'Back Roundels,Aluminum 5"16' Pipe Mast,Aluminum Single Split Junction Box Base.W-C-H 1 $4,526.00
#3593-F Gate Mechanism,Counter Weight Assy 400 Lbs Minimum.Wired per Diagram No.
36.0045.463 with 15 Arno Fuse in MCR Cimmuit SIGNAL*1 Part*
SIGNAL, 29 FT. FLASHER & GATE assembly with four 12' lights on mast with 30715' Front una EACH
and 70'Back Roundels,Aluminum 5'•16' Pipe Mast,Aluminum Single Split Junction Box Base,W-C-H onr 1 4 $4,526.00
#3593-F Gate Mechanism.Counter Weight Assy 400 Lbs Minimum,Wired per Diagram No.
38-0045-463 with 15 Arne Fuse in MCR Circuit SIGNAL#2 Pan*
SIGNAL PERIPHERAL ASSEMBLY, To Include but Not Limited to the Following... unit Assembly
19'TO 32'GATE ARM WITH FOUR 12'LIGHTS / ALUM-GLASS ADJ. 19 TO 32', AND BREAKAWAY ADAPTER 2 $1,720.00
I HIGH WIND BRACKET I ELECTRONIC BELL I RAILROAD CROSSING SIGN&EXTENSION BRACKETS / TAGS /
TAPE I *10 WIRE A TERMINALS / LAMP BULBS I LOCK / PAINT Part*
SILICONE, SEALER GE-1200 OR DOW 732-CL11 unit TUBE
CITY 4 $26.00
Part I
TAG, 1', E-Z-CODE POCKET PACK,SELF LAMINATING,T&B Unit EACH
o Y y $10.70
Part* WM-BW5
TAG, WHITE PLASTIC NUMBERING NO.2000-1 unit EACH
QTY 100 $6.00
Part x 2000-1
TAPE, SCOTCH 33+ ELECTRICAL Unit ROLL
QTV 5 $12.50
Pan I
TERMINAL,BATTERY EYE FOR ALCAD BATTERIES, #6 WIRE unit EACH
onr 8 $6.00
Part*
TRACK WIRE CONNECTION ASSEMBLY, To Include but Not limited to the Following... unit Assembly
(FOR ONE PAIR OF Ins TWIST TO CONNECT TO RAIL) I BOND,BOOTLEG,W/POWDERS,SBTB-BU4A-KCS / _. }
SILICONE, SEALER GE-1200 OR DOW 732-CLi 1 / SLEEVE,BONDSTRAND 3/16'TO M6 SBA-2363-J / WIRE, CITY I 2 $42.00
BONDSTRAND 31m'INS.RED WIRE,6/64'PVC INS. Par
WIRE,4 CONDUCTOR No.6 CABLE,4/C BC THHN/TWHN Unit FEET
orr 200 $242.00
Part* 377058
WIRE, 7 CONDUCTOR NO.6 CABLE unit FEET
OTY I 500 $1,455.00
Pan* 206-11-6247
WIRE, 7 CONDUCTOR NO.9 CABLE Unit FEET
On' 500 $820.00
Pail I 206-11-6927_
WIRE, BONDST_ _RAND 3/16' INS. RED WIRE,6/64' PVC INS. unit FEET
200 $80.00
Part*SBS8TINSRD
WIRE, NO. 6 TWISTED-PAIR TRACK(SOLID) unit FEET
tm 600 $414.00
Pad* 113-12-3933
Date 8/2/96 ... Page 3
09/25/96 13:06 27214 490 7163 THE HOGAN CORP. -0-.0 WYLIE-COLLINS ZI012
Grade Crossing Warning Devices/Detailed Estimate of Cost... Westgate Way - Wylie, TX
ITEM & DESCRIPTION QUANTITY $ COST
unit LOT
MATERIAL RELEASED: NONE err 1 $0.00
Part*
SERVICE CHARGE TO INCLUDE CONTAINER FEE,WAREHOUSING AND ANY MATERIAL Unit LOT
T
HANDLING FEE REQUIRED. SHIPPING CHARGE TO INCLUDE FREIGHT CHARGES FROM Qn 1 $6,200.00
VENDORS LOCATION TO DESIGNATED SITE DELIVERY LOCATION ON KCS RAILWAY.
Pan at
TRANSPORTATION & FREIGHT&HANDLING CHARGES ON KCS STOCK MATERIAL TO SITE unit LOT
Orr 1 $1,000.00
Part of
ACCOUNTING, LABOR Unit DAYS
err 5 $625.00
Part it
LABOR-ENGINEERING I SUPERVISORY I ADMINISTRATIVE -.-56.62%OF LABOR Unit DAYS
OTY 20 $6,339.20
Part*
LABOR - SIGNAL INSPECTOR $15.79 PER HOUR Unit DAYS
3 $473.70
Parr*
LABOR - SIGNAL MAINTAINER $15.85 PER HOUR Una DAYS
OTY 3 $475.50
Pact I
LABOR - SIGNALMEN $15.68 PER HOUR Unix DAYS
GrY 20 $3.136.00
Part I
LABOR - SIGNALMEN $15.68 PER HOUR Unit DAYS
oTr 20 $3,136.00
Part*
l
LABOR - WORKING FOREMAN $15.79 PER HOUR Unit DAYS
art _1 20 $3,158.00
Pan a
CONTRACT ENGINEERING, Including but not limited to: Plan&Estimate,Info for Quotes,Material Una DAYS
Ordering,Construction&Final Plans, Completion Report orr I 25 $13,500.00
Party
CONTRACTOR TO FURNISH/INSTALL I MAINTAIN, Traffic Control Signs, Barricade &Cones Lim DAYS
Necessary per State Traffic Control Plan &PE Direction. OTY 20 $2,000.00
Pan*
MEALS&LODGING EXPENSES, 3-MAN GANG/MEALS&LODGING Unit DAYS
On 20 $5.400.00
Part#
MEALS&LODGING EXPENSES, SIGNAL INSP/MEALS&LODGING Unit DAYS
Orr 3 $270.00
Part r
MEALS&LODGING EXPENSES, SUPERVISORY Unit DAYS_
QTY 7 $700.00
Pan N
Date 8/2/96 ... Page 4
09/25/96 13:07 /2214 490 7163 THE HOGAN CORP. 444 WYLIE-COLLINS 013
Grade Crossing Warning Devices/Detailed Estimate of Cost... Westgate Way - Wylie, TX
ITEM & DESCRIPTION QUANTITY S COST
EQUIPMENT RENTAL- 1/TON TRUCK WITH RAIL WHEELS UMt DAYS
$7.10 PER HOUR a1Y 20 $1,420.00
Part I
EQUIPMENT RENTAL• 1/TON TRUCK WITH RAIL WHEELS ...INSPECTOR&MAINTAINER Una DAYS
$7.10 PER HOUR aN 4 $284.00
Part I
EQUIPMENT RENTAL- 1/TON TRUCK WITH RAIL WHEELS...SUPERVISORY unit DAYS
$7.10 PER HOUR QTY
20 $1,420.00
Part t«
EQUIPMENT RENTAL- 2-1/2 TON TRUCK WITH HYDRAULIC CRANE,WITH RAIL WHEELS unit DAYS
$30.81 PER HOUR on
20 $6,162.00
Pad*
EQUIPMENT RENTAL- BACKHOE CASE 580K WITH TRAILER Unit DAYS
$250.00 PER DAY Orr 20 $5,000.00
Pail*
VACATION & HOLIDAY - 10.55% OF LABOR
CALCULATION $1,724.23
HEALTH & WELFARE - 18.31% OF LABOR
CALCULATION $2,992.48
RAILROAD RETIREMENT & UNEMPLOYMENT - 26.73% OF LABOR
CALCULATION $4,368.59
PERSONAL & SUPPLEMENTAL - 3.06% OF LABOR
CALCULATION $500.11
R. P. L. INSURANCE - 12.50% OF LABOR
CALCULATION $2,042.93
Total Project Material $67,614.66
Total Material Released $0.00
Total Labor & Additives $43,471 .73
Total Personal Expenses $6,370.00
Total Equipment Charges $14,286,00
TOTAL ESTIMATED PROJECT COST. � 131 7 4 2 . 3 9
..
Date 8/2/96 ... Page 5
Wylie City Council #6
Agenda Communication for October 8, 1996
Advertise for Bids for Water Line along Al nis Drive
Issue
Consider and act upon advertising for bids for materials necessary to install an estimated 2,350' of 8" water
line along Alanis Drive from the old Wylie Landfill to South Ballard Avenue.
Background
The widening of State Hwy. 78 from the county line to Wylie's city limits is scheduled to be let in October,
1996. The next phase will begin at the city limits and continue to the intersection of FM 544 and is
scheduled to be let in June, 1997. Due to the traffic congestion that the construction may create, the City
Council has authorized the Hogan Corporation to proceed with plans to extend Alanis pavement from
Century Business Park to South Ballard Avenue as an alternate route. The road currently extends from
South Ballard to just east of the old City Landfill. The dirt/gravel surface then picks back up west of the
Landfill to Martinez Lane. From Martinez to Hwy. 78, the surface is concrete.
Installation of a new 8" water line must first be completed before construction of Alanis Drive. This water
line will replace an existing 11/z" water line that provides service to seven customers and will complete the
loop system in this area. Engineering Plans were completed for this project in 1991. The project was bid
at that time, but was not constructed due to funding shortfall. Thorough consideration has been given to
potential future residential/commercial development in the area. The Consulting Engineer believes the 8"
water line can adequately serve the area.
The Consulting Engineer has estimated a projected cost of $75,900 for the 8" water line. The cost of
materials only to complete the project is estimated at $33,000. By utilizing Public Works employees and
equipment, the City can save an estimated $42,900 and expedite the schedule for installation. In order for
Public Works to install this water line, the Service Center employees will not be in a position to furnish aid
to any departments during utility construction. The plan is to incorporate two men from the Street
Department to assist two men from the Utility Department to construct the project. During the period from
November to May, the Street Department may have some slack time to aid other departments.
It is estimated that the project will take 60 days or less to complete and have the new water line in service.
Hopefully, the construction can begin by November 4, 1996. Emergencies will still be handled in a timely
manner.
Board Recommendations
N/A
Financial Considerations
This project is funded through the 1995 Bond Package. The estimated cost of materials only to construct
the 8"water line along Alanis Drive is $33,000.00. The original projected cost of construction, from the 1995
Bond Program, was $75,900.
Legal Considerations
N/A
Staff Recommendations
The Capital Improvements Construction Committee (C.I.C.C.) has discussed in detail and evaluated options
(contractor or city crews) and determined that this project could be handled by employees of Public Works
without taking them from their other duties. The seasonal timing of Public Works functions allows for this
to take place.
Staff recommends the City of Wylie Public Works employees install the new 8" water line along Alanis
Drive.
Attachments
Location Map
Prepared evi d by Fin ace City Mgr. Approval
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Wylie %Ely Council #7
Ogenda Communication for October 8, 1996
#pprbval of Resolution to Support a Defend the 40 and 413 Sales Tax
Issue
Discuss and Consider approval of a resolution supporting the creation and participation in a Coalition
of cities to support and defend the 4A and 4B sales tax.
Background
Legislation is being proposed by the Senate Committee on Economic Development for the coming
session of the Texas Legislature which would restrict uses, increase State controls through additional
reporting requirements over how cities spend the 4A and 4B sales tax. This movement is primarily fueled
by Texas' large metropolitan cities and their allies including organizations such as the Greater Dallas
Chamber.
The Committee is recommending legislation (Interim Report on Economic Development Incentives)
that would require "cost-benefit analysis", minimum standards for "performance-based contracts" and
additional reporting requirements to the State in order to grant tax abatements. The Committee also
recommends restricting sales tax uses by requiring mandatory reporting to the State, placing additional
language to repeal 4B sales taxes, and providing "incentives" for communities to sign "regional non-
aggression agreements". These proposed requirements would be enforced by measures that give the State
Comptroller authority under specific conditions to invalidate tax abatements, deny a city the authority to grant
an abatement, and withhold sales tax proceeds.
In response to this anticipated threat to restrict 4A and 4B sales tax use, eight cities' City Managers
and Economic Development Directors have met together. A Resolution was drafted by the group and
adopted by TML Region 13. The eight cities' City Councils are being asked to support a resolution
supporting the creation and participation in a Coalition of cities to support and defend the 4A and 4B sales
tax. The eight city Coalition comprises Allen, Cedar Hill, Desoto, Duncanville, Frisco, Lancaster, McKinney
and Wylie. If this group remains a Coalition, a letter of invitation would be sent to 4A and 4B cities
throughout the state to join in this effort.
Each city will be asked to appoint an elected official to represent the city in the Coalition. Discussions
will take place in October to discuss the possibility of hiring a lobbyist, and if so, to identify responsibilities.
The scope of service would range from information gathering, communication to the Coalition and an
offensive posture of"killing" legislation before it gets out of Committee. If hired, the city would be asked to
contribute funding, perhaps based on a proportionate share of the total population of the Coalition.
The next meeting of the Coalition is scheduled for Thursday, October 24, 1996 in Austin at the TML
Headquarters. Cities from throughout the State will be invited to attend.
Financial Considerations
Travel expenses will be incurred to participate in the Coalition. Additional funding will be required of
the city if a lobbyist is hired by the Coalition. No details are available at this time.
Legal Considerations
City Charter Article II, Section 1-C establishes the power of the City to cooperate with the government
of any city for any lawful purpose for the advancement of the interest, safety, convenience and welfare of
its inhabitants.
Board/Commission Recommendation
N/A
Staff Recommendation
Staff recommends approval of this resolution.
Attachment
Resolution
Tn.k)AL 64-00
Prepared by eviewed b Finance City Manager Approval
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS
SUPPORTING THE CREATION OF AND PARTICIPATION IN A COALITION OF CITIES
TO SUPPORT AND DEFEND THE 4A AND 4B SALES TAX
WHEREAS, the 4A and 4B sales tax corporations have provided hundreds of Texas
cities a powerful tool for improving the quality of life and financial security of their citizens
through economic development; and
WHEREAS, existing laws governing use of sales tax revenues not only uphold local
control, but sufficiently restrict the use of non-economic development related projects; and
WHEREAS, legislation has been proposed to further restrict uses and to increase
State controls and reporting requirements over the 4A and 4B sales tax and municipal tax
abatement authority; and
WHEREAS, the implementation of these restrictions, rules, and reporting
requirements would erode local control and home rule authority in the area of economic
development, create inequities among Texas cities, and decrease the ability of Texas
communities to compete with other states for development projects;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF WYLIE, TEXAS THAT:
SECTION 1: The City of Wylie supports the creation of and authorizes participation
in a coalition of sales tax and sales tax eligible cities to work
cooperatively to defend the sales tax and other measures utilized by
Texas Cities to encourage economic development in their
communities.
SECTION 2: The purpose and goals of the coalition are recognized as follows:
a. Actively oppose legislation that reduces local control of the 4A
and 4B sales tax receipts.
b. Monitor tax abatement legislation and oppose any further
restriction upon municipal sales tax authority.
c. Identify and promote "best practices" resulting from economic
development experiences.
SECTION 3: The City of Wylie supports the following strategies for the coalition:
a. Obtain approval of purpose and strategy by each city's Council.
b. A steering committee will be comprised of a Council member
from each city, with city managers and economic development
directors serving as ex-officio members. Each city shall have
one vote.
c. Invite other cities to join the coalition.
d. Adopt a position paper.
e. Attempt to encourage state-wide organizations such as TML
and TEDC to support the coalition's activities or be neutral on
4A or 4B legislation.
f. Hire a legislative liaison.
PASSED, ADOPTED AND APPROVED THIS THE 8th DAY OF OCTOBER, 1996.
Jim Swartz, Mayor
Susan Shuler, City Secretary