04-23-2013 (City Council) Minutes Wylie City Council
CITY OF WYLIE
Minutes
Wylie City Council Meeting
Tuesday, April 23, 2013 —6:00 p.m.
Wylie Municipal Complex— Council Chambers
300 Country Club Road, Bldg. 100
Wylie, TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Hogue called the meeting to order at 6:04 p.m. City Secretary Ehrlich took roll call with the
following City Council members present: Mayor Pro Tem Kathy Spillyards, Councilwoman Diane
Culver, Councilman David Goss, Councilman Bennie Jones (arrived at 6:20 pm), Councilman
Nathan Scott, and Councilman Rick White.
Staff present were: City Manager, Mindy Manson; Fire Chief, Randy Corbin; Police Chief, John
Duscio; Fire Chief, Randy Corbin; City Engineer, Chris Hoisted; Planning Director, Renae 011ie;
Finance Director, Linda Bantz; Library Director, Rachel Orozco; Public Information Officer, Craig
Kelly; City Secretary, Carole Ehrlich, and various support staff.
INVOCATION & PLEDGE OF ALLEGIANCE
Mayor for the Day William Henricks Kelly gave the invocation and Fire Chief Corbin led the
Pledge of Allegiance.
PRESENTATIONS
• Proclamation -Mayor for the Day-William Henricks Kelly
Mayor Hogue introduced Junior Mayor for the Day William Henricks Kelly. Mayor Hogue
explained William won the silent auction for Wylie Preparatory Academy where he is a student.
The winner receives the designation as "Mayor for the Day." City Secretary Ehrlich administered
the student oath of office and William presided along with the Mayor during the council meeting.
All funds raised from the silent auction go to the local campus PTA.
Minutes April 23, 2013
Wylie City Council
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• Presentation of Motorcycle Safety Awareness
Mayor Hogue presented a Proclamation designation May 2013 as "Motorcycle Safety Awareness
Month". Member of the Meesels Motorcycle Group were present to accept the proclamation.
Members asked the public to be aware of motorcyclists and use caution on the highways.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their
name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not
allowed to converse, deliberate or take action on any matter presented during citizen participation.
Lance Wallace, President of Wylie Baseball and Softball Association addressed Council
thanking them for attending the opening day celebration and the public art dedication of
Community Park. He stated he had just been told the WBSA was the 6th largest association
nationally.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by
one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed
from the Consent Agenda and will be considered separately.
A. Consider, and act upon, approval of the Minutes of the April 9, 2013 Regular Meeting
of the Wylie City Council. (C. Ehrlich, City Secretary)
B. Consider, and place on file, the City of Wylie Monthly Revenue and Expenditure
Report for March 31,2013. (L. Bantz, Finance Director)
C. Consider,and place on file, the City of Wylie Monthly Investment Report for March 31,
2013. (L. Bantz, Finance Director)
D. Consider, and act upon, the Monthly Revenue and Expense Report for the Wylie
Economic Development Corporation as of March 31, 2013. (S. Satterwhite, WEDC
Executive Director)
E. Consider, and act upon Ordinance No. 2013-20 of the City Council of the City of Wylie,
Texas, adopting Division 3 (Rules and Regulations) of Article X (Public Arts Program)
of Chapter 2 (Administration) of Part 2 of the Wylie Code of Ordinances' providing for
repealing, savings and severability clauses, providing for a penalty for the violation of
this ordinance, providing for an effective date , and providing for the publication of the
caption hereof. (C. Ehrlich, City Secretary)
Council Action
A motion was made by Councilwoman Culver, seconded by Councilman Jones to approve the
consent agenda as presented. A vote was taken and the motion passed 7-0.
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Wylie City Council
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REGULAR AGENDA
PUBLIC HEARING
1. 2"d PUBLIC HEARING ANNEXATION: Conduct a 2"d Public Hearing for the
annexation of an 8.052 acre tract of land situated in the Francisco de la Pina Survey,
Abstract No. 688, which is contiguous to the City of Wylie, in Collin County, Texas,
generally located on County Road 384 (Skyview Court) and north of S.H. 78. (1st PH
04-09-13; 2nd PH 04/23/13) (R. 011ie, Planning Director)
Staff Comments
Planning Director 011ie addressed Council stating that this annexation is at the request of the property
owner, Kansas City Southern Railway Company and applicant, Multatech Engineering, Inc. The subject
tract is contiguous to and is surrounded by other KCS properties currently within city limits. The request is to
allow for the rezoning of said property and the potential development of a KCS Intermodal Facility in Wylie.
011ie reported there was no action required tonight but final consideration of the annexation would be held
during the May 14, 2013 regular council meeting.
2. Consider, and act upon, Ordinance No. 2013-19 amending Ordinance No. 2012-27
(2012-2013 Budget) for proposed mid-year amendments for fiscal year 2012-2013. (L.
Bantz, Finance Director)
Staff Comments
Finance Director Bantz addressed Council stating that the mid-year budget amendments are generally
intended to cover unanticipated and/or unavoidable revenue and expenditure adjustments to the adopted
budget.
Council Action
A motion was made by Councilman White, seconded by Councilman Scott to approve Ordinance
No. 2013-19 amending Ordinance No. 2012-27 (2012-2013 Budget) for proposed mid-year
amendments for fiscal year 2012-2013. A vote was taken and the motion passed 7-0.
3. Consider, and act upon, the appointment of a board member to the North Texas
Municipal Water District (NTMWD) Board to fill an expired term of May 31, 2013 to
May 31, 2015. (C. Ehrlich, City Secretary)
Staff Comments
City Secretary Ehrlich addressed Council stating that the Board of Directors of the North Texas Municipal
Water District is a policy making body similar in nature to the City Council. The Board is responsible to both
the State of Texas and to the member Cities for assuring that NTMWD operations occur in accordance with
state and federal law, in alignment with NTMWD policy, and in the best interests of the Cities receiving
services. Ehrlich explained the NTMWD board consists of 18 members representing all member cities. She
noted that NTMWD stated that board members average 10— 30 years on the board to gain knowledge and
to communicate the needs of their representative cities. Ehrlich reported that Robert Thurmond and Marvin
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Wylie City Council
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Fuller were the two board members representing the City of Wylie. Robert Thurmond's term will expire on
May 31, 2013; he has indicated he is willing to serve another term.
Council Action
A motion was made by Councilman Jones, seconded by Councilman Goss to re-appoint Robert
Thurmond to the North Texas Municipal Water District (NTMWD) to serve an additional term of
May 31, 2013 to May 31, 2015. A vote was taken and the motion passed 7-0.
4. Consider, and act upon approval of a Dedication and Impact Fee Agreement between
Creekside Development, Inc. and the City of Wylie for 2.221 acres of right of way for
the McMillen Road paving project. (C. Holsted, City Engineer)
Staff Comments
City Engineer Hoisted addressed Council stating that on March 27, 2012 Council approved an Interlocal
Agreement for the McCreary Road Paving and Drainage Improvements with the City of Murphy. The
agreement outlines each cities responsibility for the construction of McCreary Road and the storm sewer
improvement in McMillen Road. Staff proceeded with obtaining a right of entry from the property owner at
the north east corner of the McCreary Road and McMillen Road intersection to allow the storm sewer to be
installed.
Council Action
A motion was made by Councilwoman Culver, seconded by Councilman Scott to a Dedication and
Impact Fee Agreement between Creekside Development Inc. and the City of Wylie for 2.221
acres of right of way for the McMillen Road paving project. A vote was taken and the motion
passed 7-0.
READING OF ORDINANCES
Title and caption approved by Council as required by Wylie City Charter, Article III, Section 13-D.
City Secretary Ehrlich read the caption to Ordinance No.'s 2013-19 and 2013-20 into the official
record.
WORK SESSION
• Presentation and discussion of the draft Communications Audit Report and Strategic
Recommendations by Cooksey Communications. (M. Manson, City Manager)
City Manager Manson addressed Council stating that the Communication Audit Report and
Strategic Recommendations from Cooksey Communications have been completed and the firm
had presented their recommendations in moving forward at the March 26th council meeting.
During the discussion, council recommended further review of the survey and recommendations
and time to respond with comments to staff; to be discussed in a future work session. Manson
reported some comments had been received and were included in the packet. She asked that the
firm and council discuss the comments and recommendations tonight and hopefully come to an
agreement toward an approved plan. She noted the posting was made to allow council to take
action tonight if they wished to do so.
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Wylie City Council
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Gayle Cooksey, President of Cooksey Communications addressed council stating that she had
enjoyed working with council, staff and key stockholders in the preparation of the Communications
Audit Report. She stated the city made a large investment when the decision was made to
contract with Cooksey. Now the council is ready to discuss "next steps" to be taken in creating a
plan for communications.
Cooksey reported that the one thing the firm heard loud and clear was the city wished to have
more marketing, branding, and more Public Relations. She noted there was a big difference
between public information and marketing/branding and public relations. Public Information is the
dissemination of "need to know" information to citizens. Marketing is taking your communication
to another level; influencing peoples' opinions in a positive manner. She stated that in her opinion
this is what was missing in Wylie.
Cooksey reported most external stakeholders were happy with the dissemination of public
information via the website, newsletters, marque and other media. Community stakeholders also
commented that in the past few years, this communication was more effective. She noted that
requests were to brand Wylie; know what events are going on and what is great about the City.
Marketing can mean many things. It is proactive media relations, promotions, major events and
civic involvement. These processes blend together to establish the city's image and identity. She
noted this is what the council wants to identify to brand and market the city and takes the city to
the next level. She reported this major step will involve more resources and funding to reach this
next step. This will include retaining a marketing director or outside resource to drive this initiative.
It will take both a public information staff and a marketing staff in order to move forward.
Councilwoman Culver asked for some budgetary recommendations in order to decide what to
move forward with. City Manager Manson replied that until the council conveyed what the council
wanted to move forward with in the plan, budgetary information would be hard to compile. Mayor
Hogue asked if the firm and staff were looking for direction from council regarding whether council
wished to move forward with the market/branding plan.
Mayor Pro Tem Spillyards stated that a desired marketing/branding plan has been communicated
by the council for the past few years and council has been unable to implement a plan. The city
set aside funding for the survey and still has some funding available to move forward to provide a
plan. City Manager Manson explained that funding was set aside for the survey and $40,000 was
left from the survey funding that could be used this year to begin the process.
Direction from council was to research moving forward with recommendations for the
Marketing/Branding Plan and costs associated with the plan.
Mayor Hogue convened into regular session.
RECONVENE INTO REGULAR SESSION
Take any action as a result from Work Session.
Council Action
A motion was made by Mayor Pro Tem Spillyards, seconded by Councilwoman Culver to retain
the services of Cooksey Communications at a maximum fee of $6,000 per month for a period
beginning May 1, 2013 and ending September 30, 2013. A vote was taken and the motion
passed 7-0.
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Wylie City Council
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WORK SESSION
• Discussion regarding the allocation of remaining contingency funds from 2005 Park
Bond projects related to Founders and Community Park. (M. Sferra-R. Diaz, Public
Services)
Recreation Supervisor Robert Diaz addressed council stating that In a previous joint Park
Board/City Council Work Session held on May 31, 2011, it was stipulated that if sufficient funds
were available after completion of the 2005 Park Bond projects, separate contracts would be
pursued to accomplish the following (in order of importance):
1. Concession/restrooms for football
2. Concession/restrooms for T-ball fields
3. Bleachers
4. Football scoreboard and/or press box
Diaz reported after completion of the 2005 Park Bond projects, the remaining contingency funds
are estimated to be $79,800. He explained the Park Board discussed the allocation of these
remaining funds during their past four regular meetings and has come to the following consensus:
1. Build a restroom facility for T-ball at Community Park. The estimated cost for engineering
and construction is $55,000 - $60,000.
2. After completion of the restroom facility, use remaining funds to acquire bleacher covers
for the four baseball fields at Community Park. WBSA has indicated that they would be
willing to participate with the City and contribute $35,000 toward the acquisition of
bleacher covers.
In addition any funds still available, could acquire bleachers for Cooper field. At the recent Park
Board meetings, the Board concluded that the existing restrooms at Founders Park are adequate
for use by football league participants. At some point in the future, the Board would welcome
construction of a restroom facility at Founders Park, but in the meantime, they acknowledge that
building a T-ball restroom now would essentially allow Community Park to be complete.
Diaz reported the Parks and Recreation Board and staff recommend these items in the order
presented.
Direction from Council was to move forward with the items recommended in the same priorities,
based on the remaining funding.
RECONVENE INTO REGULAR SESSION
Take any action as a result from Work Session.
Mayor Hogue reconvened into regular session at 7:48 p.m. �....,
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Wylie City Council
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ADJOURNMENT
With no further business before the Wylie City Council, a motion was made by Councilman
Goss, seconded by Councilman Jones to adjourn the meeting at 7:49 p.m. A vote was taken
and the motion passed 7-0.
Eric Hogue, Mayor
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Minutes April 23, 2013
Wylie City Council
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