04-09-2002 (City Council) Agenda Packet NOTICE OF MEETING •
WYLIE CITY COUNCIL AGENDA
Tuesday, April 9, 2002
6:00 p.m.
Wylie Municipal Complex—Council Chambers/Council Conference Room
2000 State Highway 78 North
Wylie,Texas 75098 Action Taken
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EMENOMMENOMESSE
• A proclamation designating the week of April 14—21 as National Library Week
• A Presentation recognizing WISD Star Students.
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A. Approval of the Minutes from the Regular Meeting of March 25 and Special Meeting of
March 26, 2002.
B. Consider and act upon a Final Plat for Westgate Hollow Addition, being a certain
17.867 acre tract of land situated in the E.C.Davidson Survey, Abstract No. 266, City of
Wylie, Collin County, Texas, and being all of a tract conveyed to Lanell Gunter by deed
as recorded in County Clerk's File No. 95-0020112, Land Records of Collin County,
Texas, and being part of a tract conveyed to Dixie Mortgage Loan Company by deed as
recorded in Volume 2668, Page 405,Land Records of Collin County, Texas.
Executive Summary
The fmal plat for the Westgate Hollow Addition includes 17.867 acres,and will create 89 lots for single-family
residences.The plat also creates the required alleys and provides for the extension of Fleming Drive as a collector
thoroughfare.A fmal plat was approved by the City Council in 1992 but was never filed with Collin County. The
proposed plat conforms to the PD requirements and generally conforms to the earlier approved Preliminary Plat.
At the March 19, 2002 Planning and Zoning Commission meeting, the Commission voted 4-2 to recommend
approval of this plat.
1. Consider and act upon approving a set of bylaws for the Parks and Recreation Advisory
Board.
Executive Summary
The Park Board has established a set of bylaws addressing issues such as board member attendance and meeting
location.The Park board approved the bylaws on February 25,2002.
2. Consider and act upon updating the current Athletic Fee Ordinance 2001-03 to be
administered by the City of Wylie Parks and Recreation Department.
Executive Summary
When the Athletic Fee Ordinance was approved last year,it was determined that the ordinance would be updated
yearly if necessary.The changes addressed this year refer to the"Athletic Field Marking/Chalk Fee".The City has
been contracting the marking/chalking of the baseball and soccer fields toa i outsideeaguesd tractor e con foforresev The ears.
s.
City staff has negotiated and provided communication between the sports
Ci
currently shares the cost of chalking and related services 50/50 with the sports leagues.The proposed changes will
eliminate City staff's responsibility in this task and enable the sports leagues to be directly involved with the field
marking process.The sports leagues will also be solely responsible for the cost,which has been adjusted to reflect
the current market price.The sports leagues have been notified of the potential5,2002m changes.g The Parks and Recreation
Board unanimously approved the proposed changes at the February
3. Consider and Act upon an authorizing the Finance Department to issue a Request for
Proposal(RFP) for the purpose of hiring a consultant to conduct a water and sewer rate
study.
Executive Summary
Staff is requesting that Council authorize the finance department to issue an RFP for the purpose of hiring a
consultant to conduct a water and sewer rate study. The last rate study done by a consultant was done prior to
1991. Staff already has a draft RFP prepared that needs to be updated with infrastructure changes in the utility
system such as the Newport Harbor storage tank and pump station facilities.The operating and debt service costs
to use the Muddy Creek Regional WTP will also be included in the rate study.
In addition to any specifically identified Executive Sessions, Council may convene into Executive Session
at any point during the open meeting to discuss any item posted on this agenda. The Open Meetings Act
provides specific exceptions that require that a meeting be open. Should Council elect to convene into
Executive Session,those exceptions will be specifically identified and announced. Any subsequent action,
as a result of this Executive Session,will be taken and recorded in open session.
I certify that this Notice of Meeting was posted on this_day of
2002 at 5:00 p.m. as
required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate
news media contacted. As a courtesy, this agenda is also posted to the City of Wylie Website at
www.ci.wvlie.tx.us
Date Notice Removed
City Secretary
The Wylie Municipal Complex is Wheelchair accessible. Sign interpretation or other special assistance for
disabled attendees must be requested 48 hours in advance by contacting the City Secretary's office at
972/442-8100 or TD 972/442-8170. page 2 of 2
MINUTES
Wylie City Council
Tuesday,March 25, 2002—6:00 p.m.
Wylie Municipal Complex—Council Chambers
2000 State Highway 78 North
CALL TO ORDER
Council Present: Mayor John Mondy, Councilman Joel Scott, Councilwoman Reta Allen, Councilman Eric Hogue,
Councilman Merrill Young,Councilman J.C.Worley and Councilman Chris Trout.
Staff Present: Anthony Johnson, City Manager; Mindy Manson, Assistant City Manager; Brady Snellgrove, Finance
Director;Chris Hoisted,City Engineer and Aimee Nemer,Administrative Assistant.
INVOCATION&PLEDGE OF ALLEGIANCE
Reverend Eric Hartman,Murphy Road Baptist Church,provided the invocation. Councilman Chris Trout led
the Pledge of Allegiance.
PROCLAMATIONS&PRESENTATIONS
Presentation by Sam Satterwhite,Economic Development Director,regarding status of current and
future economic development projects.
Sam Satterwhite provided Council with an update on the demolition of the previous Extruders site. Mr.
Satterwhite presented Council with three possible development plans for the W.E.D.C. site acquired from
Extruders. He stated that it is an 18-acre site that could include retail/strip shopping center, walking mall
retail areas,or a development plan that would include the redevelopment of Cooper Drive.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City C and will be enacted
by one motion. There will not be separate-di sion of these items. If discussion is desired,that item will be
removed from the Consent Agenda and will be considered separately.
A. Approval of the Minutes from the Regular Meeting of March 12,2002.
B. Consider and act upon authorizing the City Manager to execute an Interlocal Cooperation
Agreement with Collin County, Texas for Road Improvements in accordance with Court Order
No.97-576-08-25.
Councilman Hogue made a motion to approve the consent agenda. Councilwoman Allen seconded the
motion. A vote was taken and the motion passed,7-0.
INDIVIDUAL CONSIDERATION
Public Hearing
1. Hold the first of two Public Hearings for the annexation of a 5.791 acre tract out of the Aaron West
Survey,Collin County,Texas; and generally located east of F.M.544.
Greg Rich, Siepelia Development 5001 LBJ, Dallas, representing the applicant,Ms. Charlane Dew stated that
they are requesting that the said property be included in the Bozeman Farms Planned Development which is
adjacent on three sides. Since this was the first of two public hearings,there was no action taken.
Agreements
2. Consider and act upon issues surrounding an Economic Development Incentive Agreement
between the City of Wylie and Southern Fastening Systems.
Sam Satterwhite,Economic Development Director, stated that in October of 2000,the W.E.D.C. entered into
negotiations with Southern Fastening Systems to consolidate and relocate operations from Houston, Dallas,
and Plano into a 54,000 square foot distribution facility. Mr. Satterwhite stated that Southern Fastening
Systems is a distributor of nails, staples, and pneumatic tools with gross sales of$110 million annually. Mr.
Minutes of March 25,2002
Wylie City Council
Page 1
Satterwhite explained that the incentive package provides at total of$300,000 over a five-year period. He
stated that the W.E.D.C. will fund a Year 1 grant of $90,000 following issuance of a final certificate of
occupancy by the Development Services Department. Mr. Satterwhite stated that and annual $50,000 grant
will be made in Years 2-5 to Southern Fastening Systems by the W.E.D.C. following confirmation of a
minimum $7.25 million in appraised value at the Southern site. Mr. Satterwhite stated that the facility would
employ 35 individuals at the Wylie location. He stated that Southern Fastening Systems would be breaking
ground in 30 to 45 days. Mr. Satterwhite stated that based upon an appraised value of$7.25 million, Southern
will generate approximately $52,563 to the City of Wylie and $113,000 to the WISD. Mr. Ricky Tonneson,
Southern Fastening Systems, addressed the Council. He stated that they are very excited to be moving to
Wylie and thanked the Council. Mr. Tonneson also commended Sam Satterwhite and Claude Thompson.
Councilman Worley made a motion to approve the agreement. Councilman Hogue seconded the motion. A
vote was taken and the motion passed,7-0.
3. Consider and act upon a reimbursement agreement with Twin Lakes LP for a portion of the
construction of Alanis Blvd.
Ms. Manson addressed Council on this item. She explained that prior to a September 2001 amendment, the
Subdivision Regulations contained a provision that states the City shall reimburse the property owner or
developer for 100% of certain costs, one of which was listed as the cost of paving thoroughfares for the
portion of the width of pavement exceeding 18 1/z feet per side for divided thoroughfares. Ms. Manson
explained that the September 2001 amendment deleted this portion of the regulations. She explained that the
Twin Lakes LP developer initiated the reimbursement process prior to that date. Ms. Manson stated that the
total cost of construction for the street was $94,851.98 with the City's portion being$24,588.43. She stated
that $25,000.00 was allocated in the FY2002 Street Department Budget for the reimbursement. Councilman
Trout asked if this provision was taken out when we updated the Subdivision Regulations. Ms. Manson
stated that this provision was taken out. Councilman Hogue made a motion to approve the agreement.
Councilwoman Allen seconded the motion. A vote was taken and the motion passed,7-0.
Resolutions
4. Consider and act upon a Resolution authorizing the retention of consultants for independent
analysis of the TXU Gas rate filing,and suspending the proposed effective date of the rates.
Ms. Manson addressed Council on this item. She explained that the Resolution authorizes the City to
participate jointly with other cities in the distribution system to independently analyze the gas rate filing and
to appoint a representative to a steering committee. The Mayor questioned what advantage we would have to
participate in this study. Mr. Johnson stated that we have to prove that the City receives a fair rate.
Councilman Hogue asked how many cities participate. Ms. Manson stated that not all the cities listed in the
North Texas Distribution Cities are participating. Councilman Young asked if there would be people
involved from cities other than attorneys. Ms. Manson stated that many participants would be attorneys.
Councilman Trout made a motion to approve the Resolution. Councilman Scott seconded the motion. A vote
was taken and the motion passed,7-0.
5. Consider and act upon a Resolution authorizing the Mayor to enter into an Interlocal Agreement
with Collin, Dallas, and Rockwall Counties granting the City of Wylie exclusive jurisdiction to
regulate all subdivision plats and approve all related permits within the Extraterritorial
Jurisdiction of these Counties.
Mr. Claude Thompson addressed Council on this item. He explained that House Bill 1445 requires that
municipalities or counties enter into a written agreement that identifies the governmental entity or entities
authorized to regulate subdivision plats and related permits within the municipality's extraterritorial
jurisdiction. Mr. Thompson explained that previous ETJ agreements with various municipalities for
subdivision control must now be transferred and reestablished with the appropriate county for compliance
with HB1445. Mr. Thompson explained that under the new agreements, the City of Wylie will be granted
exclusive authority to administer the subdivision of lands within the City's ETJ of the unincorporated county.
He stated that all future platting within the ETJ of these counties will be reviewed and approved the City of
Wylie alone. Councilman Scott asked if fees would be shared with the county. Mr. Thompson stated that the
City of Wylie would collect fees and also pay to maintain properties. Councilman Worley asked for
clarification on the location map for some of the identified ETJ areas. Councilman Hogue asked for
clarification of the green areas on the map. Mr. Thompson identified those areas as Lavon ETJ. Councilman
Minutes of Mach 25,2002
Wylie City Council
Page 2
Worley made a motion to approve the Resolution. Councilman Young seconded the motion. A vote was
taken and passed,7-0.
Planning Items
6. Consider and act upon a Final Plat for the LGD Properties Townhomes,being a certain 1.2388
acre tract of land situated in the S.B.Shelby Survey,Abstract No.820,and being part of Block 3 of
the unrecorded Russell Addition, and being part of Lot 39, Block 8, of the Brown and Burns
Addition to the City of Wylie, Coffin County, Texas, according to the Plat thereof recorded in
Volume 1, Page 110-112 of the Map Records of Collin County, Texas, and being a tract of land
conveyed to Marion M.McDonald by deed recorded in Volume 205,Page 653,and being a tract of
land conveyed to D&M Check Cashing by deed recorded in County Clerk's File No.95-0008356 of
the Deed Records of Coffin County,Texas.
Mr. Claude Thompson addressed Council on this item. He explained that this final plat will create 11 single-
family dwellings constructed as zero-lot —line duplexes with each dwelling occupying an individual platted
lot. He explained that this is a replat from the Russell No. 1 Addition and the Brown and Burns Addition.Mr.
Thompson stated that the property was rezoned to Townhouse District from Single Family Residential on
September 11, 2001. Councilman Worley asked if this was the property on Jackson Street. Mr. Thompson
stated that it was. Councilman Worley made a motion to approve the final plat. Councilman Trout seconded
the motion. A vote was taken and the motion passed,7-0.
CITIZENS PARTICIPATION
No citizens came forward for participation.
READING OF ORDINANCES TITLE&CAPTION APPROVED BY C®IINCIL AS REQUIRED BY
WALE errY CHARTER,ARTICLE III,SECTION 13-D.
There were no ordinances to read into the record.
ADJOIRNMENT
The meeting was adjourned at 6:34 p.m.
John Mondy,Mayor
ATTEST:
City Secretary
Minutes of March 25,20112
Wylie City Council
Page 3
MINUTES
Wylie City Council
Tuesday, March 26, 2002
Wylie Municipal Complex—Council Chambers
2000 State Highway 78 North
... ..... .. ...
Council Present: Mayor John Mondy, Councilman Joel Scott, Councilman Eric Hogue, Councilman Mern11
Young,Councilman J.C. Worley and Councilman Chris Trout. Councilwoman Reta Allen was absent.
Staff Present: Anthony Johnson, City Manager; Mindy Manson, Assistant City Manager; Brady Snellgrove,
Finance Director and Barbara Salinas,City Secretary.
Councilman Scott was asked to provide the invocation and Councilman Trout was asked to lead the Pledge of
Allegiance.
............
1. Hold the second of two Public Hearings for the annexation of a 5.791 acre tract out of the
Aaron West Survey, Collin County, Texas; and generally located east of F.M. 544.
Ms. Mindy Manson addressed this item providing Council with a brief background on the request and
annexation procedures. This Public Hearing was the second of two as required by state law. Adoption of
the Ordinance is scheduled for the regular meeting of April 23, 2002.
The Mayor then opened the Public Hearing and asked that anyone wishing to speak either in favor or
opposition of the annexation request to please come forward, state their name and address for the record
and limit their comments to three minutes. With no response,the Mayor then closed the public hearing.
There was no participation.
JOTS
With no further business to come before the Council,the meeting was then adjourned at 6:04 p.m.
John Mondy,Mayor
ATTEST:
Barbara A Salinas,City Secretary
Minutes of March 26,2002
Wylie City Council
Page 1
WYLIE CITY COUNCIL
AGENDA ITEM NO. #B,
April 9, 2002
Issue
Consider and act upon a Final Plat for Westgate Hollow Addition,being a certain 17.867 acre tract of
land situated in the E.C. Davidson Survey, Abstract No. 266, City of Wylie, Collin County, Texas,
and being all of a tract conveyed to Lanell Gunter by deed as recorded in County Clerk's File No.95-
0020112, Land Records of Collin County, Texas, and being part of a tract conveyed to Dixie
Mortgage Loan Company by deed as recorded in Volume 2668,Page 405,Land Records of Collin
County, Texas.
Background
The Final Plat for the Westgate Hollow Addition includes 17.867 acres, and will create 89 lots for
single-family residences. The lots created by the subject Plat have minimum front widths of48 feet or
larger,and range in size from a minimum of 5,524 square feet to 6,240 square feet. Dwellings will be
located on one side property line with no setback(zero-lot-line),except where an odd number oflots
occur on a block. The Plat also creates the required alleys and provides for the extension of Fleming
Drive as a collector thoroughfare.
The majority of the tract(16.5 acres)was rezoned Planned Development District(PD 90-22)in 1990,
permitting single-family residences with buildings placed along one side property line. The conditions
ofthe PD permit minimum lot sizes of 4,000 square feet,with minimum lot widths of 40 feet and side
yards of zero and six feet between buildings. The PD ties other development requirements to the old
SF-3 district, requiring a minimum house size of 1,100 square feet.
A Final Plat was approved by the City Council in July of 1992, although it was never filed in Collin
County. The approved Final Plat created 89 lots, and reflected lots of approximately 5,500 square
feet in size, with 44 feet front widths and eight feet between buildings on one side of the lot and a
zero setback on the other side. The proposed Plat conforms to the PD requirements and generally
conforms to the earlier approved Preliminary Plat.
The Building Code now requires 10 feet between buildings for fire protection and air circulation
purposes. That requirement ofthe Building Code is more authoritative than the older provision ofthe
PD allowing 6 feet between buildings.
The 1.3 acres in the northwest portion of the tract abutting Westgate Way was not a part of the
earlier approved PD or Plat. This area was rezoned from Single Family-Attached (SF-A) to
Townhouse(TH)District by the City Council in December of 2001 with the adoption ofthe revisions
to the City-wide Zoning Ordinance and Map. The old SF-A district required three or more dwellings
to be attached, on 3,000 square feet lots with ten feet side yards on the end lots. SF-A minimum
dwelling size was 1,200 square feet. The new TH district requires interior lots to be 3,000 square
feet and end lots to be 3,500 square feet, and minimum dwelling size to be 1,200 square feet or
greater. The proposed plat conforms to these requirements.
The property abutting the subject tract on the north is developed as the Westgate Addition,and zoned
as Planned Development Districts (PD 93-32 and PD 95-13). These PDs create single-family
detached lots of between 6,200 and 6,500 square feet,with five feet side yards and 1,450 square feet
dwellings. The proposed plat conforms to these neighboring properties.
Section 212.005 of the Texas Local Government Code states that "the municipal authority
responsible for approving plats must approve a plat that satisfies all applicable regulations". Section
212.009(a) states that "the municipal authority responsible for approving plats shall act upon a plat
within 30 days after the date the plat is filed. A plat is considered approved by the municipality unless
it is disapproved within that time period."
Financial Considerations
Plat application fees—Paid
Other Considerations
1. The subject Final Plat complies with all applicable technical code requirements of the City of
Wylie.
2. The current Plat improves the earlier-approved Final Plat as it provides for the wider distances
between buildings and better aligns the configuration of streets,while generally conforming to the
lot arrangement of the earlier Plat as well as extends Fleming Drive.
3. The Plat effectively extends conditions of the earlier-approved PD by 1.3 acres(7.9 percent),and
improves the street configuration of the earlier-approved Plat. Lots within the expansion area
comply both with the earlier-approved PD conditions and the current TH requirements.
Board/Commission Recommendation
At the March 19, 2002, Planning and Zoning Commission meeting, the Commission voted 4-2 to
recommend approval of this plat.
Staff Recommendation
Approval. The Departments of Development Services, Public Works and Fire concur with this
recommendation.
Attachments
Final Plat
AIIP -
Prep, ed 'y Re ed by Finan e City pproval
WYLIE CITY COUNCIL
AGENDA ITEM NO.
April 9, 2002
Issue
Consider an act upon approving a set of bylaws for the Parks and Recreation Advisory Board.
Background
In order to create specific rules and regulations governing the Parks and Recreation Advisory Board the
Board created and approved a set ofbylaws. The bylaws address issues such as attendance and meeting
location.
Financial Considerations
N/a
Other Considerations
N/a
Board/Commission Recommendation
The Parks and Recreation Advisory Board unanimously approved the Parks and Recreation Advisory
Board Bylaws at their regular February meeting, February 25, 2002.
Staff Recommendation
N/a
Attachments
Parks and Recreation Advisory Board Bylaws
Prepay d by Revie by Finance City pproval
CITY OF WYLIE PARKS AND RECREATION BOARD BYLAWS
ARTICLE I
Name
As authorized by the City Charter, City of Wylie and City Ordinance No. 78-18. This
body shall be known as the Parks and Recreation Board.
ARTICLE II
Meetings
Section 1. The regular meeting of the Parks and Recreation Board shall be held
monthly at the Municipal Complex council conference room unless the Board
determines otherwise.
Section 2. Special meetings may be called by the Chair or at the call of any two
members of the Board, provided that notice thereof be given to all Board members.
Section 3. A majority of the members shall constitute a quorum at all meetings of the
Board.
Section 4. All questions presented for a vote of the Library Board shall be decided by
a simple majority of the quorum, including the vote of the Chair.
Section 5. Any member of the Board who misses three consecutive meetings
without good cause shall be deemed to have resigned, and the Board will
recommend to City Council that a replacement be appointed for the balance of the
unexpired term.
Park and Recreation Board Bylaws1 final
April 2, 2002
Section 6. Robert's Rules of Order (current edition) shall govern the parliamentary
procedure of the Board, in cases to which they are applicable and in which they are
not inconsistent with these by-laws.
ARTICLE III
Officers
Section 1. The officers of the Board shall be a Chairperson, a Vice-Chairperson, and
a Secretary.
Section 2. Officers shall be elected and take office at the first regular meeting after
new Board members have been appointed and sworn in.
Section 3. Vacancies in office shall be handled as follows:
(a) In the event of resignation or incapacity of the Chair, the
Vice-Chair shall become the Chair for the unexpired
portion of the term.
(b) Vacancies in officers other than the Chair shall be filled for the
unexpired term by election from the remaining Library Advisory
Board Members.
Section 4. Duties of the officers shall be as follows:
(a) Chair:
(i) Preside at all meetings
(ii) Represent the Parks and Recreation Board at public
functions.
(iii) Appoint special committees.
(iv) Assist Parks and Recreation staff in establishing the
agenda for each meeting. Agenda items requested by any
Board Member will be included.
(b)Vice-Chair:
Park and Recreation Board Bylaws1 final
April 2, 2002
(i) Assist the Chair in directing the affairs of the Board and act
in the Chair's absence.
(c) Secretary:
(i) The secretary will be responsible for recording the minutes.
(ii) The Assistant Superintendent will be responsible for
distributing minutes to the, City Council, Parks and
Recreation Board, and City Manager. An official record of
attendance will be kept in the minutes.
ARTICLE IV
Committees
Section 1. Committees may be appointed for special purposes by the Chair and with the
consent of the majority of the Board. All committees will have at least one Parks and
Recreation Board member serving on them. These committees are automatically dissolved
upon completion of assignment.
Section 2. Progress reports will be given at each Board Meeting and a final report on
completion of assignments.
ARTICLE V
Powers and Duties of Board Members
Section 1. Board Members shall:
(a) Be appointed by the City Council.
(b)Abide by applicable ordinances of the City of Wylie.
(c) Act in an advisory capacity to the City Council. City Manager, and
Parks and Recreation Staff.
Park and Recreation Board Bylaws1 final
April 2, 2002
(d) Recommend policies to govern the operation and program of the
Parks and Recreation Department.
(e) Assist in planning and give guidance for expansion of parks and
recreation facilities.
(f) Assist in interpreting the policies and functions of the Parks and
Recreation Department to the public. Encourage in every
possible way the development and advancement of the Parks and
Recreation Department.
ARTICLE VI
Amendments
Section 1. These by-laws may be amended by a majority vote at any regular meeting,
provided all members have been notified of the proposed amendments at least ten days prior
to such meeting. Such amendment would then be subject to approval by City Council.
Park and Recreation Board Bylaws1 final
April 2, 2002
WAYLIE CITY COUNCIL
AGENDA ITEM NO. a...
April 9, 2002
Issue
Consider and act upon updating the current Athletic Fee Ordinance 2001-03 to be administered by the
City of Wylie Parks and Recreation Department.
Background
After approving the ordinance last year,it was determined that the ordinance would be updated yearly,if
needed. The changes this year address the"Athletic Field Marking/Chalk Fee." For numerous years the
City has contracted the marking/chalking of the baseball and soccer fields to an outside contractor. City
staffhas acted as the"middle-man"by providing the communication link between the sports leagues and
the contractor. In order to simplify the process we would like to have all of the sports leagues perform
all of their own marking/chalking duties. Most other area cities have the sports leagues perform their
own marking/chalking of the fields. Leagues could potentially still use contractors, but they would
execute a contract directly with their own contractor. Taking ourselves out of the loop will take the
burden off of City staff performing the process and the sports leagues can directly supervise the
marking/chalking of their respective fields. In addition,we currently split the cost 50/50 for chalk and
chalking services with the sports leagues; beginning in the Fall 2002 season the leagues will be
completely responsible for chalk costs and chalking services. The sports leagues have been notified of
the potential changes to the Ordinance and the Wylie Youth Soccer Association is already performing
their own marking of the fields. The cost of chalk was also adjusted to reflect the current market price.
Financial Considerations
N/a
Other Considerations
N/a
Board/Commission Recommendation
The Parks and Recreation Board unanimously approved the changes to the Athletic Fee Ordinance 2001-
03 at their regular February meeting, February 25, 2002.
Staff Recommendation
Staff recommends adopting the changes to the Athletic Fee Ordinance.
Attachments
New Athletic F e Ordinance "changes are the highlighted areas"
/1/
Prepared by Revie d by Financ City Man proval
ORDINANCE NO.
AN ORDINANCE AMENDING FEE ORDINANCE 2001-03, SECTION 42;
CONTAINING A SEVERABLITIY CLAUSE AND PROVIDING AND
EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WYLIE,TEXAS:
The Code of Ordinances of the City of Wylie be amended as follows:
SECTION 1
Section 42.01. Athletic Field Reservation Fee.
A fee of$4.00 per person,per sport season, for individuals/organizations or groups will be
charged for the use of reserved athletic fields.
Section 42.02. Tournament Fee.
A tournament is defined as a team competition involving the payment of an entry fee or
additional fees in which to participate and is separate and distinct from league play. Pre or post
season league play shall not be considered to be a tournament. League practices and/or games
shall take priority over tournaments. A curfew of 12:00 midnight shall be imposed on all
tournaments utilizing lights, Monday through Thursday, and 1:00 a.m. on Friday and Saturday.
A curfew of 11:00 p.m. shall be imposed on Sundays.
Requests for athletic fields for tournament use shall be made in writing. The C.O.W.P.A.R.D.
requires twenty-one(21) day advance notice. The price per field reservation fees are as follows:
12 hours of use=$100.00
16 hours of use=$130.00
20 hours of use=$160.00
24 hours of use=$200.00
A security deposit of$50.00 per reserved field shall be paid at least seven(7) days in advance of
the scheduled tournament. The deposit(s) shall be credited toward any monies due for said
tournament,with any remaining monies due payable before scheduled tournament begins. All
monies paid will not be refundable unless a field or fields are not playable due to weather
conditions,wet field conditions, or for necessary maintenance. If a field or fields are not
playable due to said conditions, a refund or credit will be given. The City of Wylie Parks and
Recreation Department shall be the final authority as to athletic field use.
Pre or post season league play shall not be considered to be a tournament.
Section 42.03. Athletic Field Light Fee.
A fee of$8 per hour per field shall be charged for reservations in which lights are utilized.
Reservation sessions vary through the course of a calendar year to coincide with sunset. The
City of Wylie Parks and Recreation Department shall determine the reservation sessions.
The following schedule approximates the availability of reservation sessions:
February 5:00 p.m. - 12:00 a.m.*
March 1-15 5:30 p.m. - 12:00 a.m.*
March 16-31 6:00 p.m. - 12:00 a.m.*
April 7:00 p.m. - 12:00 a.m.*
May 7:30 p.m. - 12:00 a.m.*
June/July/August 8:00 p.m. - 12:00 a.m.*
September 1-15 7:00 p.m. - 12:00 a.m.*
September 16-30 6:30 p.m. - 12:00 a.m.*
October 1-15 6:00 p.m. - 12:00 a.m.*
October 16-31 5:30 p.m. - 12:00 a.m.*
November 5:00 p.m. - 12:00 a.m.*
Athletic Fields will be reserved in one(1)hour increments with the first usage beginning at 8:00
a.m. and the last usage ending at 12:00 midnight, Monday through Saturday.
*Sunday field usage begins at 12:00 noon and ends at 11:00 p.m.
Said fees will be billed in arrears except for one(1)time field usage,which shall be payable in
advance.
Section 42.04. Athletic Field Marking/Chalk Fee. (For the Spring 2002 season only)
All fees for athletic marking/chalk usage on any athletic field(s)(except baseball/softball
tournament use) shall be split 50/50 between the City of Wylie Parks and Recreation Department
and those reserving a field.
Marking Fees as of December, 2001
Baseball/ Softball $4.00 per field per marking
Soccer $5.00 per field per marking
Football Currently none, fees will be determined when needed
Chalk cost $1.85 per bag
All above fees already take into account the 50/50 split between the City of Wylie Parks and
Recreation Department and those reserving a field(s). Any special markings above and beyond
accepted standard markings shall be subject to an additional charge due to extra labor/chalk costs
and shall need to be agreed upon between the City and those requesting special markings.
Said fees will be billed in arrears except for one(1)time field usage,which shall be payable in
advance.
gig with the Fall 2002 season all sports leagues shall be responsible for contracting or
performing their own chalk services. The City of Wylie will no longer contract chalking services
leagueswithin the City of Wylie. The C.O.W.P.A.R.D. reserves
or purchase chalk for-any sports
the right to approve the type of chalk used,sate,time,and location ofchalking by said contractor
or sports league on any C.O.W.PA1 D.maintained property within the City of Wylie. All
sports leagues shall also be responsible for providing their own bases by the Fall 2002 season
Section 42.05. Light Key Fee.
Only persons authorized by the appropriate leagues or by the C.O.W.P.A.R.D. shall be issued
keys for the athletic fields. Persons checking out light keys shall sign a written agreement
providing name/address/phone number, organization name, date given key, return date of key,
and signature. A deposit of$100 will accessed for each key. The $100 deposit will be
deposited;checks will not be held. Keys shall be returned no later than 2 weeks following the
end of scheduled play(unless otherwise indicated by the C.O.W.P.A.R.D.). If keys are not
returned within the 2-week period or are lost the deposit monies will be forfeited to the City of
Wylie.
Section 42.06. Receipt of payment and Late payment regarding all usage fees.
All fees, except those for tournament use, shall be due within twenty-one(21)days after the start
of game play(athletic field reservation usage fee) or statement date(athletic field light usage fee,
athletic field marking/chalk usage fee). If said fees are not paid within twenty-one(21) days, an
additional charge often(10)percent of the original balance due shall also be levied. Note that
chalking fees will not be charged beginning in the fall of 2002
If the original balance due plus the ten(10)percent additional charge is not paid with thirty(30)
days,field use privileges are subject to being denied until all monies due are paid in full.
The City of Wylie Parks and Recreation Department shall issue a receipt at the time usage fees
are paid.
This receipt shall contain the following:
1) individuals/organization's/group's name
2) team sport/sport season
3) The day(s),time(s)and field(s)being reserved
or
4) number of participants
or
5) the date(s)and hour(s)of light usage
or
6) the date(s) of marking(s)and chalk used
7) amount paid
The City of Wylie Parks and Recreation Board will review all fees yearly.
SECTION 2
Any person violating the provisions of the Fee Schedule, or any part hereof, commits an
unlawful act and shall be subject to the general penalty provisions of the Wylie City Code as set
forth in section 1-9,therein, as the came now exists or is hereafter amended and shall not be
allowed the permit,privilege or license to which the fee pertains.
SECTION 3
This ordinance shall be in full force and effect from and after its adoption by the City Council
and publication of its caption as the law and the City Charter provide in such cases.
SECTION 4
The repeal of any ordinance, or parts thereof,by the enactment of this Ordinance, shall not be
construed as abandoning any action now pending under the virtue of such ordinance;not shall it
have the effect of discontinuing, abating, modifying or altering any penalty accruing or to accrue,
not as effecting any rights of the municipality under any section or provisions of any ordinances
at the time of passage of this ordinance.
DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas,this 9th day
of April, 2002.
By:
John Mondy, Mayor
ATTEST:
Barbara Salinas, City Secretary
WYLIE CITY COUNCIL
AGENDA ITEM NO. , 3.
April 9, 2002
Iss
on e
Csto issue a Request for Proposal (RFP)for
Consider and Act upon an authorizing the Finance Department
the purpose of hiring a consultant to conduct a water and sewer rate study.
Background
The last water and sewer rate study commissioned to an outside consultant by City Council was done prior
to 1991. Since then there have been some minor changes such a water surcharge for residential customers
billed on master metered accounts and a staff designed water rate increase in 1996. The purpose of the
1996 rate increase was to generate approximately$120,000 a year to prepare the Utility Fund financially
to issue new debt.
The City's water and sewer systems are caging dramatically with the growth in the customer base. The -
greatest challenge financially in the near future will be to increase rates to pay for the costs and operations
of the regional Mwidy Creek Wastewater Treatment Plant (WTP). One of the budgets received from the
North Texas Municipal Water District for FY2002 indude an estimate of$763,330 for the debt service
component of the Muddy Creek Regional WTP. At this time Finance has no data on what the operations
and maintenance costs for Muddy Creek will be. The existing rates will support the existing customer base
but will not be adequate to support the City's share of the Muddy Creek Regional WTP.
The staff already has a draft version of a water&sewer rate study.This draft needs to be updated with
some of the changes in the utility system such as the Newport Harbor storage tank and pump station
facilities.The key item in finishing the RFP draft is that there is sufficient information now available on
Muddy Creek to make it part of the study.
Financial Considerations
The Utility Billing Department has budgeted$40,000 to pay for the water and sewer rate study.
Other Considerations
None
Board/Commission Recommendation
N/A
Staff Recommendation
Staff recommends that the City Council authorized the issuance of an RFP for the purpose of hiring a
consultant to conduct a water and sewer rate study.
Attachments '
None
epared by R ewed by F. City royal
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