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09-10-2002 (City Council) Agenda Packet l' NOTICE OF MEETING WYLIE CITY COUNCIL AGENDA TUESDAY, September 10, 2002 6:00 p.m. Wylie Municipal Complex—Council Chambers/Council Conference Room 2000 State Highway 78 North Wylie,Texas 75098 Action Taken `:`::tii::'tii"t2�.'•::"tisi:'�:'Yviii 'S<�::5`v:{`.:::: :•.:::i�Rii:i`:i:::?i ii>:`i::':{`':;5'`•<::; :.::::..y: .y.�n�n: vvi:•.,:::•:::.?•.vvw:ni-.v.:i•.::v:n}uvvvvv:nv.} v :'...:::n•.�:::::.iw::.y.;v..-.y .-..a. v ` v i'.i i .ti .. .. :, a:...aa.v...:a...v..0. ,:.v..:. v w.v.:.a.....a.n..•.:.......a.... .... ... -• ,v,4R.. •: :iF:��.i'v ;?1:�yvu::l�u:tC �tii:v:r:{iti:l,:,:v:{:.vvvvw:.:v.:.... : v�:� ..::} .. ... raaa:..vaa:v a::.:..a.::.aa..v w...... Proclamation for Shane Sorrells OIMESTAGRNOSNBSMSOBIMMIMIBSMZKMIMMMISIIIINIIIIIIIIOIMIIPIIIIIIIIIIIPPIII A. Approval of the minutes from the May 28, August 13, and August 27, 2002 Regular Meetings; and the August 15,2002 Special Called Meeting. B. Consider and act upon a Preliminary Plat for the for The Village Addition,generally located south of °-- Fleming Drive and east of Westgate Way between the Westgate Hollow Addition and the Bachon Townhomes Addition,being all of a certain 16.842 acre tract of land,as described in a deed to David Litowitz as recorded in County Clerk's File Number 93-0100356 of the Deed Records of Collin County,Texas situated in the E.C.Davidson Survey,Abstract No.266, City of Wylie, Collin County, Texas. C. Consider and act upon a request from the Wylie Chamber of Commerce and Wylie Downtown Merchants to use Olde City Park and the Bart Peddicord Community Center for the Wylie Country Fair. D. Consider and act upon a request from the Wylie Youth Soccer Association to use Community Park for the W.Y.S.A."Soccer Fest" la. Consider and Act Upon Approval of the FY03 4B Budget, authorizing expenditures for the FY03 Community Services Facilities Capital Improvement Plan. MISNANNENSINEMENNIMENISIONNERNIMPRINEffiggiggi:;;»:<:::»:<:::: 1. Consider and Act Upon Approval of the FY03 4B Budget and the Community Services Facilities Capital Improvement Plan 2. Consider and act upon approval of an Ordinance of the City of Wylie,Texas, amending the budget for Fiscal Year 2002, beginning October 1, 2001, and ending September 30, 2002; repealing all conflicting ordinances;containing a severability clause; and providing for an effective date. 3. Hold a public hearing and consider and act upon an ordinance of the City of Wylie,Texas,adopting a budget and appropriating resources for Fiscal Year 2003,beginning October 1, 2002, and ending September 30,2003. 4. Consider and act upon an ordinance fixing the tax rate/levy for 2002 and for the fiscal year 2002- 2003 Budget. The tax rate proposed is seventy-one and half cents ($0.715) per $100 of assessed value. 5. Consider and act upon a Resolution to reimburse certain capital and related expenditures with proceeds from future debt revenues from general obligation bonds. Public Hearings 6. Hold a Public Hearing to consider and act upon a change in zoning from Agriculture (A)to Planned Development (PD) for Single-Family Residential, generally located west of FM 544 South and south of Stone Road and Stoneridge Farms Addition, being all of a certain 45.07 acre tract of land, as described in Volume 309,Page 285 of the Deed Records of Collin County, Texas and being the same tract described in Volume 2359,Page 296 of the Deed Records of Collin County, Texas, situated in the A. Atterberry Survey, Abstract No. 23, City of Wylie, Collin County, Texas. (Zoning Case No. 2002-06) 7. Hold a Public Hearing to consider and act upon a change in zoning from Neighborhood Services(NS) to Single-Family 8.5/17 (SF-8.56/17) Residential, generally located east of Ballard Avenue and south of Southplace Estates Addition, being part of a certain 48.516 acre tract as described in Clerks File No.95-0018290,in the Deed Records of Collin County,Texas.(Zoning Case No.2002-07) Planning Items 8. Consider and act upon approval of an Ordinance abandoning the right-of-way of Butler Street between South Ballard Avenue and South Jackson Avenue, and abandoning the right-of-way of the alley within Block 33 of the Railroad Addition (being the segment running north-to-south between Butler Street and State Highway 78 and located between Ballard Avenue and Jackson Avenue). 9. Consider and act upon a variance of requirement for alleys, to permit 15 feet rights-of-way and 12 feet pavement,for a 34 acre undeveloped tract generally located west of North Ballard Avenue(F.M. 2514)and south of the Harvest Bend Addition. WirgraiiiitifigiONOWSSiiiiinftWaiiiiiiiieMICKAPPOOMMOViiiiiiiiMMILiiiiiiiM SOWAREDOViiiMISIIMMOUTMARTICAVIRAMIKKMOZIEMEMENNER NOtaltattaialannonelnPRISENEMPIESPENNEMBEEMEINEMiiii Update Council on Storm Water Phase II Regulations .,:MENT ? I >t `? t<r r'z p Y` '` ' il ` `` s k` 5 2 ? ili • In addition to any specifically identified Executive Sessions, Council may convene into Executive Session at any point during the open meeting to discuss any item posted on this agenda. The Open Meetings Act provides specific exceptions that require that a meeting be open. Should Council elect to convene into Executive Session, those exceptions will be specifically identified and announced. Any subsequent action, as a result of this Executive Session, will be taken and recorded in open session. I certify that this Notice of Meeting was posted on this _ day of , 2002 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media contacted. As a courtesy,this agenda is also posted to the City of Wylie Website at wt .cci,wylie.tx.us City Secretary Date Notice Removed The Wylie Municipal Complex is Wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's office at 972/442-8100 or TD 972/442-8170. Page 2 of 2 MINUTES Wylie City Council Tuesday, May 28, 2002 — 6:0 0 p.m. Wylie Municipal Complex—Council Chambers 2000 State Highway 78 North Council Present: Mayor John Mondy, Councilman Joel Scott, Councilman Eric Hogue, Councilman Merrill Young,Councilman J.C. Worley and Councilman Chris Trout. Councilwoman Reta Allen was absent. City Staff Present: Anthony Johnson, City Manager;Mindy Manson, Assistant City Manager;Brady Snellgrove, Finance Director;Claude Thompson,Planning Director and Barbara Salinas,City Secretary. ...................................... Reverend John Thornton, Wylie United Methodist Church, provided the invocation and Councilman Worley was asked to lead the Pledge of Allegiance. • Recognition of WISD Star Students for the Character Trait Accountability. The Mayor and Mayor Pro Tem recognized the WISD students for their exemplification of the Character Trait, Accountability. None. A. Approval of the Minutes from the Regular Meeting of May 14,2002. B. Consider a recommendation to the City Council regarding a Replat of Lots 1A and 1B,Block A, of the FM 544/Springwell Addition, being a certain 1.894 acre tract of land generally located north of F.M. 544 and west of Springwell Parkway,and being situated in the Moses Sparks Survey,Abstract No.849, City of Wylie,Collin County,Texas. C. Consider and act upon approval of final acceptance of the Alley and Sanitary Sewer Improvements along Ballard Avenue and authorize final payment to Rycon, Inc., in the amount of $23,702.20 and accept the project as complete. D. Consider and act upon the award of a contract for the replacement of sewer lines in the alleys between Ballard and Jackson,First and Second,Second and Third,Fourth and Hilltop,and Masters and Oak to Cullum Pipe Systems in the amount of$305,876.70. Councilman Scott asked to remove Item A from the Consent Agenda. He asked that Page 2 of the Minutes clarify Dr. Fuller's statement to read "without encroachment". Wi*h no further corrections, Councilman Scott made a motion to approve Consent Agenda Items A, B, C and D. Councilman Hogue seconded the motion. A vote was taken and the minutes were approved,6-0. Minutes—May 28,2002 Wylie City Council Page 1 SIDIVINALICOSOMMOSIMENNEWEESEMEHEMESEISEEMBEE 1. Hold a public hearing and consider a recommendation to the City Council regarding a change in zoning from Community Retail (CR) to Planned Development District (PD) for Retirement Housing, being a 5.139 acre tract of land generally located east of State Highway 78 South and south of East Kirby Street (F.M. 544), and being situated in the E.C. Davidson Survey, Abstract No. 267, City of Wylie, Collin County,Texas, and being a portion of the called 5.232 acre tract described in a deed to Ross S. Bagwell and Paula D. Bagwell, Agland Chemical Money Purchase Plan and Agland Chemical Profit Sharing Plan as recorded in County Clerk's File No. 94-0078165, Deed Records of Collin County, Texas. (Zoning Case 2002-03) Claude Thompson addressed this item providing a background on the zone change request. He stated that the applicant is requesting rezoning of the subject property from Community Retail (CR) to a Planned Development (PD) District in order to develop 150 attached dwelling units and common community center, as a retirement residential community restricted to senior citizens. The property totals 5.139 acres in size. At the May 7, 2002, Planning and Zoning Commission meeting,the Commission voted 4-2 to recommend approval of the PD with the stipulations that the number of stories along the east side of the l,operty abutting the residential subdivision be decreased from three to two stories,and that vehicular access ne provided from the subject property to the hospital property. The applicant agreed to these stipulations and the Development Conditions reflect these revisions. The applicant was present for question from the Council. Mr.Barry Knight,applicant came before the Council to address any questions or concerns. He stated that he feels this project provides a unique and needed opportunity for the Wylie Seniors and explained the benefits of the project detailing amenities, location and convenience to the residents. He provided an artist rendering of the project and a review of the details, as requested by the Mayor. The Mayor asked it the rendering was what the applicant intended on building. Mr. Knight stated that this was the actual elevation of the structure as presented in the site plan. There were concerns expressed by the Council including fire safety with regard to access; masonry as shown in the rendering;access to upper floors via elevators and stairways and concerns regarding the number of units in comparison to access to stairways and elevators;density;and basis for tax exemption. Mr. Knight stated that the facility does meet the Fire Code as adopted by the City of Wylie. He stated that the masonry shown on the rendering is close to what s proposed and that a variance is requested for density and masonry requirements. He stated that 150 unites were required to keep the project affordable at approximately $600 for a two bedroom unit. He stated that there are three elevators and stairways to accommodate the 150 units. In comparison to the McKinney facility which has 265 units and four elevators. He also stated that the average age at the McKinney facility is 75. Council asked what the applicant could do to with the exterior walls to get to 100%masonry. Mr. Knight suggested hardy plank or concrete panels. With regard to the tax exemption, Mr.Knight stated that because they are a non-profit they qualify for tax exemption. The Mayor then opened the Public Hearing and asked that anyone wishing to speak in favor or opposition of the request to please come forward and state their name and address for the record and limit their comments to five minutes. Mr. Ross Bagwell,Property Owner Mr.Bagwell stated that he is in favor of the request. He stated that he has owned the property since 1994 and had several offers from developers and is in favor of the project,location and need for this facility. With no further response,the Mayor then closed the Public Hearing. The Council concluded that the Community does need such a facility and they were in favor of the concept, however there were concerns expressed regarding the exterior and interior masonry proposals as well as density. Minutes—May 28,2002 Wylie City Council Page 2 Councilman Trout made a motion to deny the change in zoning from Community Retail (CR) to Planned Development District(PD)for Retirement Housing,being a 5.139 acre tract of land generally located east of State Highway 78 South and south of East Kirby Street (F.M. 544), and being situated in the E.C. Davidson Survey, Abstract No. 267,City of Wylie, Collin County,Texas,and being a portion of the called 5.232 acre tract described in a deed to Ross S.Bagwell and Paula D.Bagwell,Agland Chemical Money Purchase Plan and Agland Chemical Profit Sharing Plan as recorded in County Clerk's File No. 94-00' i165, Deed Records of Collin County, Texas. Councilman Worley seconded the Motion to deny. A vote was taken and the motion to deny was approved, 4-2. Councilman Worley,Hogue, Trout and Mayor Mondy voting in favor of denial and Councilman Scott and Young voting in opposition of the denial. The Mayor called for a five-minute recess before convening into the scheduled Work Session. .... ...... ..... • Discussion of Midyear Budget FY 2002 City Manager, Anthony Johnson addressed the Council with a brief explanation of the proposed budgetary amendments, specifically requests for additional personnel (1) within the Parks Department. He also stated that due to the heavy workload, staff would be requesting three additional employees in the Parks Department in the FY2002-03 Budget. Mr. Johnson offered a brief justification on the request for additional personnel citing recent annexations that require right-of-way maintenance; medians; and the level of standards raised in the maintenance and care of our existing park areas and the continued growth. He also explained that the department would be divided into right-of-way maintenance and parks maintenance. The Mayor asked if the staff had prepared a growth plan to estimate the number of employees required to maintain existing and expanded services in the future. Mr. Johnson stated ,hat a growth plan has not been prepared, but suggested that when the population reached 30,000 we would need approximately 220-230 employees and projections indicate that we will be at 30,000 in the next five years. When asked about the Fund Balance, Mr. Johnson stated that we have a healthy Fund Balance even with conservative revenue estimates and a projected 3% growth. With regard to our General Fund Balance, Mr. Snellgrove stated that we could operate for 39 days or translated to 10.8% Mr. Johnson stated that if Council approves the Budget Amendments as presented, it would allow for the additional Parks personnel that could be hired within 30-45 days. Mr. Snellgrove stated that with regard to the FY2002-03 Budget, Council would first be presented with preliminary information in July with adoption in August. The Mayor reconvened into Regular Session at 7:50 p.m. 2. Consider and act upon acceptance of the Comprehensive Annual Financial Report after presentation by the audit firm of Pattillo,Brown&Hill The Comprehensive Annual Financial Report (CAFR) for the fiscal year which ended September 30, 2001, including the Independent Auditors' Report,has been completed and will be presented to the Council by the City's outside audit firm,Pattillo,Brown&Hill. The auditors will briefly discuss some of the year's highlights and will answer questions the City Council may have regarding the report.The FY 2000-2001 CAFR has been submitted to the Government Finance Officers Association for review in the Certificate of Achievement for Excellence in Financial Reporting program. The CAFR for the 1999-2000 fiscal year received this award and the award has now been received for the past twelve consecutive years. We believe the FY 2000-2001 report continues to meet the Certificate of Achievement program standards. Mr. Jim Curry representing Pattillo, Brown and Hill was present to address Council on the presentation of the Comprehensive Annual Financial Report. Mr. Curry gave the City of Wylie a favorable report and referenced sections of the Report, specifically the opinion paragraph on Page 19,Page 46 reference to Interest Rates,Page 49 in reference to General Obligation Bonds, and Page 138 which related to the Operating Fund Balance of 15% or 39 days. Mr. Curry also praised the Finance Department for a job well done. Minutes—May 28,2002 Wylie City Council Page 3 Councilman Young made a motion to approve the acceptance of the Comprehensive Annual Financial Report as presented by the audit firm of Pattillo,Brown and Hill. Councilman Scott seconded the motion. A vote was taken and the motion was approved,6-0. 3. Consider and act upon approval of an Ordinance of the City of Wylie, amending the budget for Fiscal Year 2002, beginning October 1, 2001, and end ng September 30, 2002; repealing all conflicting ordinances;containing a severability clause; and providing for an effective date. This item is the action item as a result of the posted Work Session. The proposed budget amendments consist of re-estimates of revenues in the General Fund, and amendments to appropriations in the General, Utility, 4B Sales Tax Revenue Funds and Fire Training Center. Councilman Scott made a motion to approve the Ordinance Gf the City of Wylie, amending the budget for Fiscal Year 2002, beginning October 1, 2001 and ending September 30, 2002; repealing all conflicting ordinances; containing a severability clause and providing for an effective date. Councilman Hogue seconded the motion. A vote was taken and the motion was approved, 6-0. "-....iiiii':(:/.-:;}?iv;.i:�-::::4ii■:�:,:y;.iiii " ' ' '}�w ..::.:...::......... Captions for all approved Ordinances were then read into the record. ........................... . With no further business to come before the Council,the meeting was then adjourned at 8:05 p.m. John Mondy,Mayor ATTEST: City Secretary Minutes—May 28,2002 Wylie City Council Page 4 MINUTES Wylie City Council Tuesday, August 13, 2002 — 6:0 0 p.m. Wylie Municipal Complex—Council Chambers 2000 State Highway 78 North Council Present: Councilwoman Reta Allen, Councilman Joel Scott, Councilman Merrill Young, Councilman J.C. Worley and Councilman Eric Hogue. Mayor John Mondy and Councilman Chris Trout were absent. Mayor Pro Tern Worley presided. Staff Present: Anthony Johnson, City Manager; Mindy Manson, Assistant City Manager; Brady Snellgrove, Finance Director; Chris Hoisted, City Engineer; Claude Thompson, City Planner and Barbara Salinas, City Secretary. ::::::::::................................... Councilman Hogue was asked to provide the invocation and Councilman Young was asked to lead the Pledge of Allegiance. Mr. Ryan Baker,902 Valentine,Wylie, Texas. Mr. Baker expressed his desire to have the City install a water fountain at Valentine Park. The Mayor Pro Tem stated that staff would look into the cost and contact him with a response. A. Approval of the Minutes from the Regular Meeting of July 23,2002. B. Consider and act upon approval of an ordinance establishing speed zones on FM 3412 (Brown Street) from FM 1378 to SH 78. C. Consider and act upon approval of an ordinance adopting a Drought Contingency Plan as required by the Texas Natural Resource Conservation Commission. D. Consider and act upon an ordinance annexing all of a certain 52.291 acres out of the Duke Strickland Survey, Abstract 841 and the I. Clifton Survey, Abstract No. 193, Collin County, Texas, generally located at the southwest corner of FM 544 and Sanden Blvd. Councilman Scott made a motion to approve Consent Agenda Items A, B, C and D. Councilman Hogue seconded the motion. A vote was taken and the motion was approved, 5-0. Mayor Mondy and Councilman Trout absent. 1. Consider and act upon the award of a contract for the 12-inch water line along Sanden Boulevard to Morrow Construction Co. in the amount of S37,103. Minutes—August 13,2002 Wylie City Council Page 1 Action Item No. 1—continued Mr. Chris Hoisted, City Engineer addressed this item providing Council with a brief background on the request. He stated that the City's Water and Sewer Master Plan indicates a 12-inch water line along Sanden Blvd. Recent developments along Sanden have constructed portions of the water line from FM 544 south and from Hensley Lane north. The construction contract includes approximately 833 linear feet of 12-inch water line and all related appurtenances. Eight bids were opened on June 28, 2002 and Morrow Construction Co. submitted the low bid. The contract establishes a construction time of 45 days. The FY 2002 budget included$90,000 for the Sanden water line project. The total amount bid for the project is $51,003.00. Councilwoman Allen made a motion to approve the award of contract for the 12-inch water line along Sanden Boulevard to Morrow Construction Company in the amount of $37,103. Councilman Scott seconded the motion. A vote was taken and the motion was approved, 4-1. Councilman Young voting in opposition. Mayor Mondy and Councilman Trout absent. 2. Consider and act upon approval of an Ordinance abandoning the alley right-of-way within Block 34 of the Railroad Addition, being the segment running north-to-south between Butler Street and Calloway Street and located between South Ballard Avenue and South Jackson Street. Mr. Terry Capehart, Assistant Planner addressed this item providing a brief background on the request. He stated that Mr. Keith Teague has requested that the City abandon that segment of the alley that lies between Ballard Avenue and Jackson Street and extends between Butler and Calloway Streets. Dr. Teague desires to construct a dental office at the corner of Ballard and Calloway, and to use a portion of the alley as an access drive for parking at the rear of the building. On July 23, 2002, the City Council rezoned all properties abutting the subject alley segment from Single-Family Residential (SF 8.5/17) to Corridor Commercial (CC) District. As part of their review of the rezoning request, the Planning and Zoning Commission approved a Site Plan for the proposed dental office at Ballard and Calloway reflecting utilization of the alley corridor as a private access drive. Replatting of adjacent properties in order to incorporate the alley and create easements for the utilities will require future approval by the Planning and Zoning Commission and City Council. The City acquired the services of right-of-way Acquisition Consultants to conduct an appraisal of the property and establish its fair market value. The appraisal (attached)indicates that the fair market value of the property is established at$5.75 per square foot for the 4,080 square feet, or a total value of$23,460 and rounded by the appraiser to $23,500. The cost of the appraisal is also to be paid proportionately by those purchasing the abandoned right-of-way. In accordance with State law, these funds will be placed in the Street Capital Fund for purchases and improvements of streets and/or alleys. Councilman Scott made a motion to approve the Ordinance abandoning the alley right-of-way within Block 34 of the Railroad Addition, being the segment running north-to-south between Butler Street and Calloway Street and located between South Ballard Avenue and South Jackson Street. Councilman Young seconded the motion. A vote was taken and the motion was approved, 5-0. Mayor Mondy and Councilman Trout absent. 3. Hold a Public Hearing to consider and act upon a change in zoning from Agriculture (AG/28) and Planned Development District (PD 2001-51) for Single-Family Residential and Village Center Mixed Uses to Planned Development District for Single-Family Residential and Village Center Mixed Uses,being an amendment to PD 2001-51 to add 5.791 acres to the Development Plan and amend the Conditions for Development, being a certain 470.00 acre tract of land situated in Collin County, Texas and being a part of the J. G. Jouett Survey, Abstract No. 475, Minutes—August 13,2002 Wylie City Council Page 2 the Allen Atterberry Survey, Abstract No. 23 and the Aaron West Survey, Abstract No. 979 and being part of those certain tracts of lane conveyed to Joanne Vanderweele, Successor Independent Administratrix, as described in the Executor's Deed as recorded in Collin County Clerk's File No. 95-0005773 and being a part of those certain tracts of land described in a deed to George S. Richards as recorded in Volume 775, Page 55, Deed Records, Collin County, Texas and being all of a called 1.00 acre tract of land described in a deed to F.D. Feagin etux, as recorded in Volume 914, Page 697 of said Deed Records and also being all of Tract 2 and part of Tracts 1 and 4 described in a deed to Jimmie Jane Feagin as recorded in Volume 775, Page 58 of said Deed Records and being a part of a called 2.10 acre tract of land described in a deed to F.D. Feagin etux as recorded in Volume 757, Page 824 of said Deed Records and being all of that certain tract of land described in a deed to Edwina Collins Cook as recorded in County Clerk's File No. 93-0039237 and being all of that certain tract of land described in the Quit Claim Deed to Silas M. Hart and Charlene H. Hart, a called 69.25 acre tract of land as recorded in Collin County Clerk's File No. 96-0091287 and being all of that certain 5.791 acre tract of land described in a deed to Charlane Collins Dew as recorded in Collin County Clerk's File No. 93-0039230, bringing the total acreage for PD 2001-51 to 475.80 acres. (ZC 2002-05) Mr. Terry Capehart addressed this item providing Council with a brief background on the request. He stated that the applicant is requesting a revision to the existing Planned Development District(PD 2001- 51) for Bozeman Farm Estates. Theses proposed amendments revise the Conceptual Development Plan to include an addition 5.8 acres, and makes a procedural change to the Conditions for the Planned Development District. The proposed revisions maintain the earlier Planned Development District substantially as adopted, except for the following changes. The Development Plan is amended to add 5.8 acres of land along the western side of the tract. This new area will be used to accommodate the primary western entry to Bozeman Farm Estates relocated from further north, as illustrated on the Development Plan; and the Conditions for Development are amended to allow the Development Plan to serve as a preliminary plat for each future phase of the development rather than require review of both preliminary and final plats on each phase. Site plans shall be submitted with final plats for all future multi-family residential and nonresidential development. Section IV has been changed to state that the Development Plan shall serve as the preliminary plat, and Section V.i.5. has been changed to state that distribution of lot and dwelling sizes shall be as illustrated on the final plats rather than on the PD Development Plan. Mr. Capehart stated that at the July 16, 2002, Planning and Zoning Commission meeting,the Commission voted 6-0 to recommend approval of the proposed amendments. The Mayor Pro Tem then opened the Public Hearing o nd asked that anyone wishing to speak in favor or opposition of the request to please come forward, stating their name and address for the record and limiting their comments to five minutes. With no response, the Mayor Pro Tern then closed the Public Hearing. Councilman Young made a motion to approve the change in zoning in zoning from Agriculture (AG/28) and Planned Development District (PD 2001-51) for Single-Family Residential and Village Center Mixed Uses to Planned Development District for Single-Family Residential and Village Center Mixed Uses, being an amendment to PD 2001-51 to add 5.791 acres to the Development Plan and amend the Conditions for Development, being a certain 470.00 acre tract of land situated in Collin County, Texas and being a part of the J. G. Jouett Survey, Abstract No. 475, the Allen Atterberry Survey, Abstract No. 23 and the Aaron West Survey, Abstract No. 979 and being part of those certain tracts of land conveyed to Joanne Vanderweele, Successor Independent Administratrix, as described in the Executor's Deed as recorded in Collin County Clerk's File No. 95-0005773 and being a part of those certain tracts of land described in a deed to George S. Richards as recorded in Volume 775, Page 55, Deed Records, Collin Minutes—August 13,2002 Wylie City Council Page., County, Texas and being all of a called 1.00 acre tract of land described in a deed to F.D. Feagin etux, as recorded in Volume 914, Page 697 of said Deed Records and also being all of Tract 2 and part of Tracts 1 and 4 described in a deed to Jimmie Jane Feagin as recorded in Volume 775, Page 58 of said Deed Records and being a part of a called 2.10 acre tract of land described in a deed to F.D. Feagin etux as recorded in Volume 757, Page 824 of said Deed Records and being all of that certain tract of land described in a deed to Edwina Collins Cook as recorded in County Clerk's File No. 93-0039237 and being all of that certain tract of land described in the Quit Claim Deed to Silas M. Hart and Charlene H. Hart, a called 69.25 acre tract of land as recorded it, Collin County Clerk's File No. 96-0091287 and being all of that certain 5.791 acre tract of land described in a deed to Charlane Collins Dew as recorded in Collin County Clerk's File No. 93-0039230, bringing the total acreage for PD 2001-51 to 475.80 acres. Councilman Hogue seconded the motion. A vote was taken and the motion was approved, 5-0. Mayor Mondy and Councilman Trout absent. 4. Consider and act upon authorizing the City Manager to execute and award a contract to Bucher, Willis & Ratliff, Corp., in the amount of$180,240 for engineering services related to the design of paving and utility improvements along SH 78 from Eubanks to Spring Creek Pkwy and traffic signalization at Spring Creek Pkwy. Mr. Chris Holsted, City Engineer addressed this item providing Council a brief background on the request. He stated that the Texas Department of Transportation (TxDOT) is scheduled to begin construction on SH 78 from FM 544 to Eubanks in the next few months. The proposal includes the design of an additional 3,365 linear feet of a 4-lane concrete paving section with underground storm sewer improvements and a traffic signal at the intersection of Spring Creek Parkway. The additional construction will be added to the existing TxDOT contract with Site Concrete and will add approximately five months to the projected completion of SH 78. Tabulated below is the projected construction cost for the project including a 10% contingency. The project total is $2,175,500.00. The construction cost and engineering fees for the signal at the intersection of Spring Creek Pkwy will be reimbursed by the developer of the property located on the northwest corner of the intersection. Councilman Scott made a motion to approve authorization for the City Manager to execute and award a contract to Bucher, Willis & Ratliff, Corp., in the amount of o 180,240 for engineering services related to the design of paving and utility improvements along SH 78 from Eubanks to Spring Creek Pkwy and traffic signalization at Spring Creek Pkwy. Councilwoman Reta Allen seconded the motion. A vote was taken and the motion was approved, 5-0. Mayor Mondy and Councilman Trout absent. agymokimmusiivretemagmoancolugsEcom ::> : Its-:::>::::>::::>:<:>::::>::><:::;iiii::>::gi>::>:<:::>::>:<::::>::::ig Captions for all approved Ordinances were then read into the record. Staff present for the Work Session included City Manager Anthony Johnson; Assistant City Manager, Mindy Manson; Barbara Salinas, City Secretary; Fire Chief Shan English, Lt. Mike Davis representing the Police Department; Mike Sferra, Director of Community Services; Chris Holsted, City Engineer; Mignon Morse, Library Director; Ron Hutchison, Assistant Finance Director; Brady Snellgrove, Finance Director, Shanea Jennings, Public Information Officer and Lynn Fagerstrom, Personnel Manager. Mayor Mondy and Councilman Trout were present for the Work Session. Minutes—August 13,2002 Wylie City Council Page 4 • Discussion regarding Direct Alarm Monitoring and Ambulance Contract Ambulance Contract Fire Chief, Shan English addressed Council with update and information regarding the existing Ambulance Contract and future options for consideration. Chief English stated that our existing contract will expire one year from this October. He provided an update on surrounding cities including Murphy, Sachse, Lucas and St. Paul with regard to future plans for ambulance service to their communities and its effect on the Wylie community. Chief English asked for direction from Council prior to the expiration of the existing ambulance contract. He asked that Council consider the possibility that Murphy and Sachse may be running their own ambulance service. He stated that we could contract with smaller cities, or contract alone with a second responder at a cost of $500,000 if staffed by the Wylie Fire Department. Chief English offered an option of utilizing contract ,;mployees that would be supervised by the Wylie Fire Department staff and asked to pursue for future contracts. Council encouraged Chief English to research further as a possible option. Councilman Scott was excused from the remainder of the Work Session. Direct Alarm Monitoring Chief English stated that we are in our second year of the Direct Alarm Monitoring Program. He stated that despite advertising and solicitation, the revenue has not been generated as expected. Chief English proposed that we consider a$100 per year for each new home permit for Direct Alarm Monitoring to be collected on all future new home permits. It was suggested that further review with the Building Official was necessary in order to pursue further. • Discussion regarding the FY2002-2003 Budget Mr. Brady Snellgrove, Finance Director addressed Council regarding the FY2002-03 proposed Budget. There was a review of all proposed requests for additional personnel and some discussion on the 2% Cost of Living Adjustment that will allow the City .0 continue with the step program. Mr. Johnson explained that the program has allowed the City to become competitive with surrounding cities and retain employees. There was discussion regarding specific concerns from the Council including the following: A Detail for departmental line items for Contractual Services expenses; A Website expectations with regard to renovation, budgeted revenue and continued maintenance; A Explanation of the Municipal Court Automated System and future use of the Website with regard to on line payments; A Animal Control facility repairs, additional personnel requests and adequacy of food budget; A Planning Department travel and training increases to include additional training for the Assistant Planner; A Street Department requests for Capital equipment to include a sand spreader which would be mounted to the back of a truck making it automated rather than utilizing personnel and the additional $50,000 for the asphalt overlay program as directed by the Council during consideration of last years budget. Minutes—August 13,2002 Wylie City Council Page 5 Discussion regarding the FY2002-2003 Budget—continued A Parks Department addition of personnel. Discussion prompted inquiry to entrance signs. It was determined that no funding was requested for the purchase of new monument signs. The Mayor directed staff to obtain information for the design and purchase of new entrance signs. Recreation discussion included the budgeted revenue for Meals on Wheels and the continued success of the Summer Concert Series; A Library discussion included the continued growth and need for additional space to expand the collection. ♦ The 4B inquires included explanation of increases in salaries for Recreation due to an increase in the number of hours for building monitors and the coordinators move from part-time to full time. Also discussed was the$9,000 budgeted for replacement and purchase of library books and materials. A The enhancements to the 911 system were considered instrumental to the overall functions in the Communications area. There was discussion regarding the long-term debt and the investment assistance provided by our financial consultants, First Southwest. Mr. Snellgrove stated that a Resolution would be presented for Council consideration at the August 27th regular meeting for bond reimbursement. He stated that the City of Wylie intends to issue general obligation bonds maturing over a twenty- (20) year period totaling $2,500,000 to finance the costs of certain street improvements, including drainage, curb and gutters, sidewalks, landscaping, traffic signalization and utility relocation. This particular $2.5 million issue is for the purpose of extending the expansion of SH78 North from Eubanks Lane to Spring Creek. There was a brief summary of the request for equipment. Ms. Manson provided a list of all requests. Also discussed was the .07cent increase notification from North Texas Municipal Water District and its effect on the sewer plant. There was some discussion regarding the Cross-Connection Control Program and the need to address concerns such as providing vendor lists and enforcement via correspondence with violators asking for compliance with the program. It was noted that the Utility Billing department would be initiating its radio read program on Monday, August 19`h With no further discussion the Budget Work Session was concluded. ..;:..: ....:::::. .. With no further business,the meeting was adjourned at 9:26 p.m. John Mondy,Mayor ATTEST: City Secretary Minutes—August 13,2002 Wylie City Council Page 6 MINUTES Wylie City Council Tuesday, August 27, 2002 — 6:0 0 p.m. Wylie Municipal Complex:—Council Chambers 2000 State Highway 78 North Council Present: Councilwoman Reta Allen, Councilman Joel Scott, Councilman Merrill Young, Councilman J.C. Worley and Councilman Chris Trout. Mayor John Mondy Councilman Eric Hogue wereabsent. Mayor Pro Tem Worley presided. Staff Present: Anthony Johnson, City Manager; Mindy Manson, Assistant City Manager; Brady Snellgrove, Finance Director; Chris Holsted, City Engineer; Claude Thompson, City Planner,Dale Jackson,Building Official, Sam Satterwhite,Director of Economic Development and Barbara Salinas, City Secretary Councilman Scott was asked to provide the Invocation and Councilman Young was asked to lead the Pledge of Allegiance. None. A. Consider and act upon an amendment to Chapter 110, Section 110-168 (b) (1) of the Code of Ordinances to establish certain School Zones. B. Consider and act upon an Ordinance adopting the 2000 edition of the International Energy Conservation Code and repealing all conflicting ordinances. C. Consider and act upon an Ordinance adopting the 2000 edition of the International Residential Code and repealing all conflicting ordinances. Councilman Scott made a motion to approve Consent Agenda Items A, B and C. Councilwoman Allen seconded the motion. A vote was taken and the motion was approved, 5-0. Mayor Mondy and Councilman Hogue, absent. 1. Hold a public hearing on the proposed tax rate for fiscal year 2002-2003 and provide taxpayers an opportunity to express their views on the tax rate. At the end of the hearing, the City Council must set and announce the date, time and place of the meeting at which it will vote on the final proposed tax rate. Mr. Brady Snellgrove addressed this item providing Council with a brief background on the intent of the Public Hearing. Mr. Snellgrove stated that in accordance with the "Truth in Taxation" laws of the State of Texas the City Council took a roll call vote August 15, 2002 on the proposed tax rate and scheduled a public hearing on the tax rate for August 27, 2002. The purpose of the public hearing on August 27, 2002, is to give the taxpayers an opportunity to express their views on the tax rate. Minutes—August 27,2002 Wylie City Council Page 1 The City Council may not adopt the tax rate at this hea.-ing. Instead, at the end of the hearing, it must set and announce the date, time and place of the meeting at which it will vote on the final proposed tax rate. The second public hearing will be on September 10, 2002, to vote on the final tax rate. The proposed budget is based on the proposed tax rate of $0.71.5 per $100 valuation. This is the rate previously discussed by the Council. Any change in the proposed tax rate will require revision of the proposed budget. The Mayor Pro Tem then opened the Public Hearing. With no response, the Mayor Pro Tern then closed the Public Hearing. Councilman Young made a motion to set the date for Tuesday, September 10, 2002 at 6:00 p.m. in the City Council Chamber, Municipal Complex located at 2000 State Highway 78 North for a vote on the final proposed tax rate. Councilman Trout seconded the motion. A vote was taken and the motion was approved, 5-0. Mayor Mondy and Councilman Hogue were absent. 2. Consider and act upon an ordinance to increase water utility rates sufficient to pass through the wholesale price increase from the North Texas Municipal Water District. Mr. Brady Snellgrove addressed this item providing Council with a brief background on the request. Mr. Snellgrove stated that the City of Wylie currently purchases water from the North Texas Municipal Water District (NTMWD) at $.80 per thousand gallons and that the North Texas Municipal Water District has notified the City on July 26, 2002 that the rate would be increased to $.87 per thousand effective on October 1. 2002. The seven-cent increase is only applied against water usage greater than one thousand gallons. There is no increase in minimum water rates. The 2002-03 fiscal year increase in revenue is expected to be $50,000. Residential water customers with an average usage of 8,000 gallons per month will see an increase of approximately $.49 on their water bill. Commercial customers will see an estimated increase of$.98 per month based on 15,000 gallons of consumption. Mr. Snellgrove stated that the rate increase will be effective on October 1. 2002 and will first appear on customers' bills in November 2002. Councilman Trout made a motion to approve the Ordinance to increas water utility rates sufficient of pass through the wholesale price increase from the North Texas Municipal Water District. Councilman Young seconded the motion. A vote was taken and the motion was approved, 5-0. 3. Consider and act upon issues surrounding the adoption of guidelines and criteria for the provision of tax abatements. Mr. Sam Satterwhite addressed this item providing Council a brief background on the request. Mr. Satterwhite stated that per the Texas Tax Code Section 312, each taxing unit that wants to consider tax abatement proposals must adopt a resolution indicating its intent to participate in tax abatement. Furthermore, each taxing unit must adopt tax abatement guidelines and criteria. The attached guidelines were originally approved by the Wylie City Council on July 13, 1993 and renewed on June 13, 2000. Mr. Satterwhite explained that while the requirements proposed continue to meet the economic objectives of the City of Wylie economic development program,the Sunset Provision in place requires a renewal of these guidelines every two years. Councilman Young made a motion to approve the Resolution to adopt the guidelines and criteria fo rthe provision of tax abatements. Councilman Trout seconded the motion. A vote was taken and the motion was approved, 5-0. Minutes—August 77,2002 Wylie City Council Page 2 4. Hold a public hearing to allow the public presentation of evidence for or against the creation of Reinvestment Zone No. 4. Mr. Sam Satterwhite addressed this item providing Council a brief background on the request. Mr. Satterwhite stated that The City of Wylie and Wylie Economic Development Corporation (WEDC) staff has been working with Carlisle Coatings & Waterproofing, Inc. representatives to develop a tax abatement package to assist with the expansion of Carlisle's Wylie operations. In order to offer a tax abatement to any business entity, the lead taxing entity (the City of Wylie) must first create a reinvestment zone. The designation of the reinvestment zone must be preceded by a public hearing to allow any interested person to speak and present evidence for or against the designation of the reinvestment zone. If the zone designation is approved, the designation lasts for five years and may be renewed for successive periods of up to five years. The term of the tax abatement agreement may continue for up to ten years, even if the reinvestment zone is not renewed after the initial five-year term. The Mayor Pro Tem then opened the Public Hearing asking that anyone wishing to speak either in favor or opposition of the request to come forward, stating their name and address for the record and limiting their comments to three minutes. Mr. Alton Harvey, Carlisle Coatings &Waterproofing, Inc. Mr. Harvey expressed his appreciation to the City for all the City has done in the past stating that the abatement was influencial in their decision to locate in Wylie. With no further comment,the Mayor Pro Tem then closed the Public Hearing. The Mayor Pro Tem called for a short recess. Mayor Mondy then joined the meeting as it reconvened at 6:20 p.m. 5. Consider and act upon issues surrounding the creation of Reinvestment Zone No. 4 and the approval of a Tax Abatement Agreement between the City of Wylie and Carlisle Coatings & Waterproofing,Inc. Councilman Trout excused himself from the meeting. Mr. Sam Satterwhite addressed this item providing Council with a brief background on the request. Mr. Satterwhite stated that on May 10, 2000, the City of Wylie and Wylie Economic Development Corporation(WEDC)met with Carlisle officials to discuss expansion of Carlisle facilities at their current location on F.M. 544. Based upon the vision of a more retail oriented area, staff encouraged Carlisle to relocate and expand all operations to Premier Business Park. At that time, the WEDC had 8.035 acres remaining within the Park with Carlisle ultimately constructing a 106,000 square foot manufacturing facility with combined operations from California, Oklahoma, and Wylie. The WEDC is recommending 5-year tax abatement at 80% per year. Mr. Satterwhite called Council's attention to Page 2, Section 3, the second line, clarifying that the abatement period was for "five (5) years", although "six" was spelled out rather than"five". Councilman Worley made a motion to approve the Tax Abatement Agreement between the City of Wylie and Carlisle Coatings & Waterproofing, Inc. with the noted correction. Councilman > seconded the motion. A vote was taken and the motion was approved, 5-0. Councilman Hogue absent and Councilman Trout excused. Minutes—Auge qt 27,2002 Wylie City Council Page 3 The Mayor asked that the Council move to Item No. 7 on the Agenda. 7. Consider and act upon an ordinance governing contractor registrations, allowing for revocation of a contractor's registration under certain conditions and repealing all conflicting ordinances. Mr. Dale Jackson, Building Official addressed this item providing Council with a brief background on the intent of the proposed Ordinance. Mr. Jackson stated that staff has developed guidelines that clarify the requirements for registration of a contractor as well as outlining procedure for revocation of a contractor's registration. If a contractor is not registered with the city, we cannot issue a building permit to that contractor. Under current regulations, staff has no ability to revoke the registration of a contractor who is not following the requirements. Councilman Trout rejoined the meeting at 6:35 p.m. There was considerable discussion regarding the procedure for revocation. Mr. Jackson explained that the number and nature of the complaint would need to be reviewed individually prior to revocation of registration. He explained that other cities use this as a tool to monitor and possibly discourage contractors who are negligent and failed to complete projects. Councilman Scott asked for clarification and review of the use of the Construction Code Board's role in the appeal process. He stated that our Charter defines the Board as an Advisory Board only and questioned their authority to hear appeals. It was determined that if Council approved the proposed ordinance as presented, staff would look into this area of concern regarding the appeal process and bring forward an amendment,if necessary. Councilman Hogue joined the meeting in progress at 6:48 p.m. Councilman Worley made a motion to approve the Ordinance governing contractor registrations, allowing for revocation of a contractor's registration under certain condition and repealing all conflicting ordinances. Councilman Scott seconded the motion. A vote was taken and the motion was approved, 7-0. The Mayor then moved to Item No. 9 on the Agenda. 9. Consider and act upon proposals for employee group health insurance, including major medical, dental, term life, accidental death/dismemberment, long term disability and prescription drug coverage. Mr. Brady Snellgrove addressed this item providing Council with a brief background on the request. Mr. Snellgrove stated the City's employee group health insurance currently provided by TML Intergovernmental Employee Benefits Pool will expire September 30. TML has submitted a rerate notice which reflects an increase of approximately five per cent in the renewal rates for fiscal 2003. In addition to the TML renewal proposal, staff has solicited competitive proposals from other insurance providers. Three insurance agencies responded to the RFP. These were The Reaves Agency, Dean Casey & Associates and Wylie Insurance Agency. The current proposed budget for Fiscal Year 2003 includes group medical expenditures based on the rates for Ur..ited Healthcare's Option III. Due to budgetary constraints,the City's share of dependent coverage costs has been reduced to 50 per cent for Fiscal 2003. The City is currently paying approximately 58.5 per cent of the dependent coverage premiums. Staff is recommending that Council select United Healthcare Option III for group medical coverage. Should the group medical insurance coverage be awarded to United Healthcare, Council will have to decide which of the three agencies will be the agent of record for United. Minutes—August 27,2002 Wylie City Council Page 4 There was some discussion regarding the health care plan with regarding deductibles and co-pays in comparison to the previous plan and the role of the agenc". Councilman Scott supported the staff recommendation. Mr. John Yeager, Wylie Insurance was present to provide Council with a brief presentation of their agency's qualifications to provide service to the City of Wylie. Mr. Jack Reeves, Reeves Insurance Agency was also present to address Council. He stated that his agency handles a number of municipalities and cited surrounding cities including Rowlett and Plano. Councilman Scott made a motion to award the City's Dental insurance Coverage to LifeRe Insurance Company, represented by the Reaves Agency; award the City's coverage for employee term life, optional dependent life and employee long term disability to Canada Life Assurance Company, represented by the Reaves Agency; and to award the City's employee group medical insurance to United Heathcare (Option III) designating Wylie Insurance Agency as agent of record. Councilman Trout seconded the motion. A vote was taken and the motion was approved, 7-0. The Mayor then moved to Item No. 6. 6. Hold a public hearing to consider and act upon an ordinance adopting new sign regulations and repealing all conflicting ordinances. Mr. Dale Jackson, Building Official addressed this item providing Council a background on the intent of the Ordinance. He stated that staff has reviewed sign regulations and proposed new regulations at the direction of Council. Mr. Jackson addressed seven areas of change in the proposed sign ordinance. First, the legal issues with off premise signs referred to in Section 9; holiday lights; defaced, obscene or immoral matter; streamers and banners; "for sale" signs on parked automobiles; directional signs, defined; legal issues with signs within the right-of-way requiring fees per sign and time limitations. There was considerable discussion regarding the fees for directional signs (builders) and the collection thereof. Mr. Jackson stated that staff has not been enforcing this requirement, but would be spot checking. He advised that our fees are in line with surrounding areas and briefly outlined the process. There was some discussion regarding the "for sale" signs placed on vehicles with regard to public and private property. Mr. Jackson stated that this would be carefully evaluated on a case by case basis and the intent is to prevent abuse. The Mayor then opened the Public Hearing and asked that anyone wishing to speak either in favor or opposition to please come forward, state their name and address for the record and limit their comments to three minutes. Mr. Scott Silvas— Centex Homes Mr. Silvas expressed his concern regarding the regulation of off premise signs addressing the limitation of 20 signs per builder asking Council to consider that the signs are temporary and that they do attract buyers that contribute to the tax base. He asked that Council consider not limiting the number of signs and their ability to sell homes. There was some discussion regarding the off premise signs and the effect it may have on the builders as well as the community. Minutes—August 27,2002 Wylie City Council Page 5 Mr. Jackson explained that the section titled Pole Signs was intentionally omitted. There was considerable discussion regarding height and setback limitations; existing signs and replacement thereof if damaged or destroyed and safety issues with regard to placement within areas of greater speed limits. The Mayor asked that Council determine whether they would like to allow pole signs and referred to the four options presented within the agenda item. Councilman Young made a motion that we approve the Ordinance adopting new sign regulations and repealing all conflicting ordinances, disallowing pole signs and with a review of developer signs. Councilman Hogue seconded the motion. A vote was taken and the motion was approved, 6-1. Councilman Trout voting in opposition. 8. Consider and act upon an Ordinance adopting a new fee schedule for building permits and contractor registration and repealing all conflicting ordinances. Mr. Dale Jackson, Building Official addressed this item providing Council with a brief background on the intent of the proposed ordinance. Mr. Jackson stated that aditional work required to verify compliance with the new energy code was the basis for the recommendation by the Construction Code Board for an increase in fees for single-family dwellings. He stated that the proposed ordinance clarifies fees for items such as: re-issuing lost or damaged permits, changing contractors on a permit and reviewing and approving new plan sets when the city approved plan set is lost or damaged to the point that it cannot be read. Councilman Worley made a motion to approve the adoption of a new fee schedule for building permits and contractor registration and repeal all conflicting ordinances. Councilman Hogue seconded the motion. A vote was taken and the motion was approved, 7-0. 10. Consider and at upon the award of a contract for the construction of the Rush Creek Force Main to Texas Electric Utility Construction in the amount of$442,001.43. Mr. Chris Hoisted, City Engineer addressed this item providing Council with a brief background on the request. He stated that the construction of the new lift station is nearing completion and the installation of the force main will complete the project. The bids included 2,713 linear feet of 36-inch gravity sewer and 4,760 linear feet of 18-inch force main. On August 9, 2002 a total of thirteen (13) bids were opened for the project. Texas Electric Utility Construction submitted the low bid in the amount of$442,001.43. The lift station construction was funded through the 1999 Bond and the FY 2002 budget. The Rush Creek project was included in the most recent impact fee update and those funds will be used for the construction of the force main. The current sewer impact fee balance is $1,416,669.26. Councilman Scott made a motion to approve the award of certract for the construction of the Rush Creek Force Main to Texas Electric Utility Construction in Cie amount of $442,001.43. Councilman Worley seconded the motion. A vote was taken and the motion was approved, 7-0. The captions to all approved Ordinances were then read into the record. Minutes—August 27,2002 Wylie City Council Page 6 The Mayor called for a short recess before adjourning into Executive Session. The posted Executive Session is in accordance with In accordance with Chapter 551,Government Code,Vernon's Texas Code Annotated (Open Meeting Law), Section 551.072 Deliberation Regarding Real Property; to deliberate the purchase, exchange, lease, or value of real property (Martinez Lane) if deliberation in an open meeting would have a detrimental effect on the position of the governmental body in negotiations with a third person. There was no action taken as a result of the Executive Session With no further business,the meeting was adjourned at 8:30 p.m. John Mondy,Mayor ATTEST: Barbara Salinas,City Secretary Minutes—August 27,2002 Wylie City Council Page 7 MINUTES Wylie City Council Thursday, August 15, 2002 — 6:0 0 p.m. Wylie Municipal Complex—Council Chambers 2000 State Highway 78 North CALL TO ORDER Mayor John Mondy called the meeting to order at 6:00 p.m. with Mayor Pro Tern J.C. Worley, Councilman Joel Scott, and Councilman Eric Hogue present. Councilwoman Reta Allen, Councilman Merrill Young, and Councilman Chris Trout were not in attendance. The following staff members were present: City Manager Biff Johnson,Assistant City Manager Mindy Manson, Finance Director Brady Snellgrove, Assistant Finance Director Ron Hutchison, Public Information Officer Shanae Jennings, and Administrative Assistant Aimee Nemer. INVOCATION& PLEDGE OF ALLEGIANCE Councilman Hogue gave the invocation and Mayor Mondy led the Pledge of Allegiance. IFENIS FOR INDIVIDUAL CONSIDERATION AND ACtION 1. Consider and Act Upon Accepting the proposed Ad Valorem Tax Rate and Calculation of an Effective Tax Rate for fiscal year 2002-2003. Councilman Scott made a motion to accept the proposed tax rate. Councilman Worley seconded the motion. A vote was taken and passed, 4-0. CITIZENS PARTICIPATION No citizens came forward for Citizen Participation. ADJOURNMENT. The meeting was adjourned at 6:04 p.m. John Mondy,Mayor ATTEST: City Secretary Minutes—August 15,2002 Wylie City Council Page 1 `YLIE CITY COUNCIL AGENDA ITEM NO. _EL September 10, 2002 Issue Consider and act upon a Preliminary Plat for the for The Village Addition,generally located south of Fleming Drive and east of Westgate Way between the Westgate Hollow Addition and the Bachon Townhomes Addition,being all of a certain 16.842 acre tract of land,as described in a deed to David Litowitz as recorded in County Clerk's File Number 93-0100356 of the Deed Records of Collin County,Texas situated in the E.C.Davidson Survey,Abstract No.266,City of Wylie,Collin County,Texas. Background The Preliminary Plat under consideration will create 130 single-family residential lots for attached housing and one additional platted lot for entry features to be maintained by the Homeowners Association. The subject property totals 16.842 acres in size. This tract of land has been zoned for Multi-family(MF)uses since 1985,but is being developed to Townhouse(TH) District standards with a minimum of 3,500 square feet for exterior lots with side yards and 3,000 square feet for interior lots without side yards. Attached single-family dwellings are permitted within the MF District by the revised Zoning Ordinance adopted in February of 2002. Section 212.005 of the Texas Local Government Code states that"the municipal authority responsible for approving plats must approve a plat that satisfies all applicable regulations". Section 212.009(a) states that "the municipal authority responsible for approving plats shall act upon a plat within 30 days after the plat is filed. A plat is considered approved by the municipality unless it is disapproved within that time period". Financial Considerations Plat application fees—Paid Other Considerations 1. The Plat provides for the last portion needed to complete the extension of Fleming Drive toward the west to Westgate Way. 2. The Preliminary Plat complies with all applicable technical requirements of the City of Wylie. Board/Commission Recommendation At the August 20, 2002, Planning and Zoning Commission meeting, the Commission voted 6-0 to recommended approval of the Preliminary Plat. On August 30, 2002, the Parks and Recreation Advisory Board voted 5-0 to accept fees or equivalent land and development for park dedication,especially investigate purchase of land on Brown at Winding Oaks Drive. Staff Recommendation Approval. The Departments of Planning,Engineering,Development Services,Public Works and Fire concur with this recommendation. Attachments dzi..,../ Preliminary Plat Prepared by Re ' w by Finan City pproval WYLIE CITY COUNCIL AGENDA ITEM NO. C . September 10, 2002 Issue Consider and act upon a request from the Wylie Chamber of Commerce and Wylie Downtown Merchants to use Olde City Park and the Bart Peddicord Community Center for the Wylie Country Fair. Background The City of Wylie, Chamber of Commerce, and the Downtown Merchants Association have been participants in sponsoring the Wylie Country Fair for many years. The City prepares the main stage/concert areas, prepare Olde City Park and Bart Peddicord Community center for use, and assists in coordination of the entire event. The Chamber's role is to set up a games area, find acts for the main stage, and assist in coordination of the entire event. The Downtown Merchants Association oversees the food and arts/crafts vendors at the park and community center. Financial Considerations N/A Other Considerations Section 78-150 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale, vend, peddle, sell or offer to sell any cold drinks, cigars, tobaccos, cigarettes, fruits, candies, goods, wares or merchandise of any kind or nature whatsoever within the city park or recreation or community center facility; provided, however, that this section shall not apply to any person, organizations, firms or corporations, or the agents of any person, or organization, firm or corporation, or employees of any person who are recommended by the parks and recreation board and approved by the city council to operate a concession or concessions for the sale of specified goods, wares, and merchandise within the city park or recreation or community center facilities of the city. Board/Commission Recommendation The Parks and Recreation Board unanimously approved the request at their regular meeting, August 26, 2002. Staff Recommendation Staff recommends approving the request. Attachments Parks and Recreation Vendor Request Form giu. . 4 . . Prepared by % , 'evie 41 by inance City Man Approval CITY OF WYLIE �wL !arks&Recreation CITY OF WYLIE PARKS AND RECREATION VENDOR REGISTRATION FORM NAME OF GROUP,ORGANIZATION,INDIVIDUAL,ETC. EVENT INFORMATION Name Donna Larson/Nancy Browning-Chamber/DMA Location Olde City Park/BP Community Center Address 130 N.Ballard Wylie,Texas Date(s) 09/21/2002 Phone No. Donna-972-442-2111 Nancy 972-442-3069 Start Time 9:00 AM Alternate Phone No. End Time 7:00 PM Contact Person Name Denise Carroll/Debbie Bullock-Chamber Number of Individuals Vending Items 70-80 groups Address 108-A Marble Wylie,Texas Target Audience Park visitors Phone No. Denise-972-429-8576 Debbie-972-442-2804 Anticipated Number in Attendance at Event 3-4000 people Alternate Phone No. Specific Items to be Sold Emergency Contact Name 69 Arts/crafts booths at the park and community center Address 10 misc.food vendors at the park(popcorn,sausage,hot dogs etc. Phone No. Alternate Phone No. Helpful Information The City of Wylie has an exclusive contract that allows the sale of only Pepsi products within all park, recreation, community center facilities, and other city facilities. If food is prepared on-site or if food is prepared off-site and brought to the location to be sold,the vendor must contact the City Inspections Office at 972-442-8150 in order to obtain a Health Permit prior to the sale of such products. An Inspector must examine the food preparation and food storage equipment to assure the health and safety of customers. Section 78-150 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale,vend,peddle,sell or offer to sell any cold drinks,cigars,tobaccos,cigarettes,fruits, candies,goods,wares or merchandise of any kind or nature whatsoever within the city park or recreation or community center facility;provided, however,that this section shall not apply to any person,organizations, firms or corporations, or the agents of any person, or organization, firm or corporation, or employees of any person who are recommended by the parks and recreation board and approved by the city council to operate a concession or concessions for the sale of specified goods,wares,and merchandise within the city park or recreation or community center facilities of the city. WYLIE CITY COUNCIL AGENDA ITEM NO. D. September 10, 2002 Issue Consider and act upon a request from the Wylie Youth Soccer Association to use Community Park for the W.Y.S.A. "Soccer Fest." Background The Wylie Youth Soccer Association is requesting to use the Community Park and the pavilion for their "Soccer Fest." This is the second year of this event. The event is used to market soccer to the Wylie community, celebrate the new season, and as a fundraiser for the Wylie Youth Soccer Association. Financial Considerations N/A Other Considerations Section 78-150 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale, vend, peddle, sell or offer to sell any cold drinks, cigars, tobaccos, cigarettes, fruits, candies, goods, wares or merchandise of any kind or nature whatsoever within the city park or recreation or community center facility; provided, however, that this section shall not apply to any person, organizations, firms or corporations, or the agents of any person, or organization, firm or corporation, or employees of any person who are recommended by the parks and recreation board and approved by the city council to operate a concession or concessions for the sale of specified goods, wares, and merchandise within the city park or recreation or community center facilities of the city. Board/Commission Recommendation The Parks and Recreation Board unanimously approved the request at their regular meeting, August 26, 2002. Staff Recommendation Staff recommends approving the request. Attachments Parks and Recreation Vendor Request Form Rti/2" Prepared by 6v,'n,. R ewe y mance City M a proval '0 err Parks&Recreation CITY OF WYLIE PARKS AND RECREATION VENDOR REGISTRATION FORM NAME OF GROUP,ORGANIZATION,INDMDUAL,ETC. EVENT INFORMATION Name Wylie Youth Soccer Association Location Community Park Address 701 N.Hwy 78 Date(s) 05-Oct-02 Phone No. 972-429-0761 Start Time 10:00 AM Alternate Phone No. End Time 2:00 PM Contact Person Name Stacy Hicks Number of Individuals Vending Items 4 Address 909 W.Brand#191 Target Audience players and their families Phone No. 972-496-7898 Anticipated Number in Attendance at Event 1000 Alternate Phone No. Specific Items to be Sold Hot Dogs,Chips,Popcorn, Emergency Contact Name Candy Arrington Refreshments Address 3204 Waterpark Phone No. 972-442-4477 Alternate Phone No. 214-957-5000 Helpful Information The City of Wylie has an exclusive contract that allows the sale of only Pepsi products within all park, recreation, community center facilities, and other city facilities. If food is prepared on-site or if food is prepared off-site and brought to the location to be sold, the vendor must contact the City Inspections Office at 972-442-8150 in order to obtain a Health Permit prior to the sale of such products. An Inspector must examine the food preparation and food storage equipment to assure the health and safety of customers. Section 78-150 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale,vend,peddle, sell or offer to sell any cold drinks, cigars,tobaccos, cigarettes,fruits, candies,goods,wares or merchandise of any kind or nature whatsoever within the city park or recreation or community center facility; provided, however,that this section shall not apply to any person,organizations, firms or corporations, or the agents of any person, or organization, firm or corporation, or employees of any person who are recommended by the parks and recreation board and approved by the city council to operate a concession or concessions for the sale of specified goods,wares,and merchandise within the city park or recreation or community center facilities of the city. PARKS & RECREATION FACILITIES DEVELOPMENT CORPORATION AGENDA ITEM NO. t Se $tember 11 2002 Issue Consider and Act Upon Approval of the FY03 4B Budget, authorizing expenditures for the FY03 Community Services Facilities Capital Improvement Plan. Background The Parks and Recreation Facilities Development Corporation was established in accordance with State law as a result of the January 15, 1994 election approving the 2 cent sales tax for parks,recreation,and library projects. The Board of Directors of the Corporation are: Mayor John Mondy Councilmember J.C.Worley Councilmember Chris Trout Shirley Burnett—Library Board Member Dan Chesnut-Parks Board Member Lisa Williams—Parks Board Member As set out in the Articles of Incorporation,the Board has the power to authorize the expenditure of Sales Tax Funds for projects approved by the City Council. Further,the Bylaws state that"It shall be the duty and obligation of the Board to finance and implement the Community Services Facilities Capital Improvement Plan as adopted by the Wylie City Council." The consistent increase in the 4B revenue has made it possible to transition from being simply project oriented to the ongoing funding of staff for the Parks &Recreation and Library Departments,while still allowing projects to be funded as well as maintaining a fund balance to apply as the match for County and State funding Proposed expenditures include the funding for the summer and fall concert series,chairs,tables and other equipment for the Community Center, shelving,books and material for the Library, as well of the continued funding of staff positions in the Library and Parks departments. The combined Park,Recreation and Library projects constitute the Community Services Capital Facilities Improvement Plan for FY03. Financial Considerations Attached is a draft summary of the 4B Revenue Fund from the FY03 Budget. The beginning fund balance,coupled with the anticipated Sales Tax revenue for the coming budget year yields a total available resource of$974,260. Other Considerations The authority to levy the 2 sales tax is established in the Development Corporation Act of 1979, Article 5190.6, Section 4B, Vernon=s Annotated Civil Statutes, as amended. The Act required the creation of the Parks and Recreation Facilities Development Corporation which receives and manages the sales tax receipts. Board/Commission Recommendation N/A Staff Recommendation N/A Attachment Proposed 4B Sales Tax Revenue Fund AVM/fn. Prepay by Revi by Finance City A royal 4B SALES TAX REVENUE FUND FUND DESCRIPTION publicity and building improvements at the Library. The Wylie Park and Recreation Facilities Development Corporation (the 4B Objectives for FY2003 Corporation) was established to promote economic development within the City of > Continue to support the current levels of Wylie. The activities of the 4B Corporation positions funded for Parks, Recreation are accounted for in the 4B Sales Tax and Library operations. Revenue Fund and 4B Debt Service Fund. ➢ Continue to maintain an adequate level of This special revenue fund accounts for the fund reserves by balancing requests for use of the 4B Corporation sales tax revenue funding between recurring and which is restricted by State legislation to nonrecurring expenditures. improving the appeal of the City as a place to live, work, and visit and promoting economic Major Budget Items development. Sales taxes are levied in Wylie at 8.25% of goods and services sold within > Summer and Fall Concert Series the City=s boundaries. Of this 8.25% tax, ($35,000). 0.5% of the City=s share goes to the 4B > Community Center chairs and tables Sales Tax Revenue Fund. ($6,000). > Community Center computer($2,000)and FUND NARRATIVE Shuffleboard equipment ($1,500). The fund ended fiscal year 2001-2002 with an > Air Conditioning for Library file server estimated fund balance at September 30, .$7,000) 2002, of $471,360. The estimated FY2002 room ($7,000). year-end revenues and expenditures are > Books and materials for Library $482,900 and $639,240, respectively, ($19,000). resulting in a decrease to the fund balance of > Additional shelving for for the Library $156,340. ($3,800). > Annual debt service transfer to the 4B PROGRAM NARRATIVE Debt Service Fund ($140,850). Accomplishments for FY2002 Funded books, furniture, programming, ACTUAL BUDGET ESTIMATE BUDGET EXPENDITURES 2000-2001 2001-2002 2001-2002 2002-2003 Personal Services $185,163 $259,470 $262,480 $334,350 Supplies 12,140 11,000 11,000 29,200 Maintenance 4,255 5,500 5,250 5,000 Contractual Services 30,058 93,200 73,800 71,000 Capital Outlay 102,018 139,900 128,710 29,300 Transfer to 4B Debt Service Fund 138,000 139,300 138,000 142,050 TOTAL $471,634 $648,370 $619,240 $610,900 50 4B SALES TAX REVENUE FUND STAFFING BUDGET BUDGET BUDGET PROPOSED STAFFING LEVEL 1999-2000 2000-2001 2001-2002 2002-2003 Asst. Parks Superintendent 28-E 0.0 1.0 1.0 1.0 Parks Field Supervisor 13-N 0.0 0.0 1.0 1.0 Maintenance Worker 7-N 1.0 2.0 2.0 2.0 Comm Center Coordinator 23-E 1.0 1.0 1.0 1.0 Building Monitor- Part-time 0.5 0.5 0.5 1.5 Librarian 26-E 1.0 1.0 1.0 1.0 TOTAL 3.5 5.5 6.5 7.5 STATEMENT OF REVENUES AND EXPENDITURES ACTUAL BUDGET ESTIMATE PROPOSED 2000-2001 2001-2002 2001-2002 2002-2003 BEGINNING BALANCE $ 648,818 $ 522,310 $ 627,700 $ 491,360 REVENUES: Sales Taxes 420,807 396,350 466,600 466,600 Interest Revenues 29,702 30,000 16,300 16,300 Total Revenues 450,509 426,350 482,900 482,900 TOTAL AVAILABLE RESOURCES 1,099,327 948,660 1,110,600 974,260 EXPENDITURES: Community Services: Parks 188,061 340,090 312,020 235,930 Recreation 80,559 92,690 92,510 139,410 Library 65,014 76,290 76,710 93,510 Combined Services - - - Transfers to Other Funds 138,000 139,300 138,000 142,050 Total Expenditures 471,634 648,370 619,240 610,900 ENDING FUND BALANCE $ 627,693 $ 300,290 $ 491,360 $ 363,360 51 FY2003 COMBINED(614, 615, 616) PARKS REC LIBRARY COMBINED ACCOUNT 614 615 616 PROPOSED NUMBER ACCOUNT DESCRIPTION 2002-2003 2002-2003 2002-2003 2002-2003 51110 Salaries 141,930 31,250 40,100 213,280 51112 Salaries Part-Time 26,520 - 26,520 51130 Overtime 4,000 - - 4,000 51140 Longevity Pay 330 80 160 570 51145 Sick Leave Buyback 1,090 350 430 1,870 51160 Certification Pay 520 - - 520 51210 Car Allowance 2,400 - - 2,400 51310 TMRS 13,300 3,980 3,600 20,880 51410 Hospital&Life Insurance 23,920 4,670 4,750 33,340 51420 L-T-D Insurance 780 320 220 1,320 51440 FICA 9,320 3,610 2,520 15,450 51450 Medicare 2,180 840 590 3,610 51470 Workers'Compensation 6,620 2,680 200 9,500 51480 Unemployment Comp(TEC) 540 410 140 1,090 PERSONAL SERVICES TOTAL 206,930 74,710 52,710 334,350 52010 Office Supplies - 700 5,000 5,700 52160 Tools and Equipment - 800 - 800 52610 Recreation Supplies - 1,200 - 1,200 52620 Library Books - - 19,000 19,000 52710 Wearing Apparel - 600 - 600 52810 Food - 1,700 - 1,700 52990 Other - 200 - 200 SUPPLIES TOTAL - 5,200 24,000 29,200 54910 Buildings - 5,000 - 5,000 MATERIALS& MAINT TOTAL - 5,000 - 5,000 56040 Special Services 20,000 45,000 5,000 70,000 - 56080 Advertising 56210 Travel&Training - - 1,000 1,000 CONTRACTUAL SERVICES TOTAL 20,000 45,000 6,000 71,000 58150 Land Betterments 9,000 - - 9,000 - 58510 Motor Vehicles 58810 Computer Hardware/Software - 2,000 - 2,000 58830 Furniture&Fixtures - 6,000 3,800 9,800 58850 Major Tools&Equipment - 1,500 - 1,500 58910 Buildings - 7,000 7,000 CAPITAL TOTAL 9,000 9,500 10,800 29,300 59132 Transfer to General Fund - - - 142,050 DEBT SERVICE TOTAL - - - 142,050 614,615,616 TOTAL 235,930 139,410 93,510 610,900 52 VVYLIE CITY COUNCIL AGENDA ITEM NO. I. Se $tember 10, 2002 Issue Consider and Act Upon Approval of the FY03 4B Budget and the Community Services Facilities Capital Improvement Plan Background The Parks and Recreation Facilities Development Corporation was established in accordance with State law as a result of the January 15, 1994 election approving the 2 cent sales tax for parks,recreation,and library projects. The Board of Directors of the Corporation are: Mayor John Mondy Councilmember J.C.Worley Councilmember Chris Trout Shirley Burnett—Library Board Member Dan Chesnut-Parks Board Member Lisa Williams—Parks Board Member As set out in the Articles of Incorporation,the Board has the power to authorize the expenditure of Sales Tax Funds for projects approved by the City Council. Further,the Bylaws state that"It shall be the duty and obligation of the Board to finance and implement the Community Services Facilities Capital Improvement Plan as adopted by the Wylie City Council." The consistent increase in the 4B revenue has made it possible to transition from being simply project oriented to the ongoing funding of staff for the Parks &Recreation and Library Departments, while still allowing projects to be funded as well as maintaining a fund balance to apply as the match for County and State funding Proposed expenditures include the funding for the summer and fall concert series,chairs,tables and other equipment for the Community Center, shelving,books and material for the Library, as well of the continued funding of staff positions in the Library and Parks departments. The combined Park,Recreation and Library projects constitute the Community Services Capital Facilities Improvement Plan for FY03. Financial Considerations Attached is a draft summary of the 4B Revenue Fund from the FY03 Budget. The beginning fund balance,coupled with the anticipated Sales Tax revenue for the coming budget year yields a total available resource of$974,260. Other Considerations The authority to levy the 2 sales tax is established in the Development Corporation Act of 1979, Article 5190.6, Section 4B, Vernon=s Annotated Civil Statutes, as amended. The Act required the creation of the Parks and Recreation Facilities Development Corporation which receives and manages the sales tax receipts. Board/Commission Recommendation N/A Staff Recommendation N/A Attachment Proposed 4B Sales Tax Revenue Fund Pre�ared by Revie F Hance City Manager royal 4B SALES TAX REVENUE FUND FUND DESCRIPTION publicity and building improvements at the Library. The Wylie Park and Recreation Facilities Development Corporation (the 4B Objectives for FY2003 Corporation) was established to promote economic development within the City of > Continue to support the current levels of Wylie. The activities of the 4B Corporation positions funded for Parks, Recreation are accounted for in the 4B Sales Tax and Library operations. Revenue Fund and 4B Debt Service Fund. > Continue to maintain an adequate level of This special revenue fund accounts for the fund reserves by balancing requests for use of the 4B Corporation sales tax revenue funding between recurring and which is restricted by State legislation to nonrecurring expenditures. improving the appeal of the City as a place to live, work, and visit and promoting economic Major Budget Items development. Sales taxes are levied in Wylie at 8.25% of goods and services sold within > Summer and Fall Concert Series the City=s boundaries. Of this 8.25% tax, ($35,000). 0.5% of the City=s share goes to the 4B ➢ Community Center chairs and tables Sales Tax Revenue Fund. ($6,000). > Community Center computer($2,000)and FUND NARRATIVE Shuffleboard equipment ($1,500). The fund ended fiscal year 2001-2002 with an > Air Conditioning for Library file server estimated fund balance at September 30,2002, of $471,360. The estimated FY2002 room ($7,000). year-end revenues and expenditures are > Books and materials for Library $482,900 and $639,240, respectively, ($19,000). resulting in a decrease to the fund balance of > Additional shelving for for the Library $156,340. ($3,800). > Annual debt service transfer to the 4B PROGRAM NARRATIVE Debt Service Fund ($140,850). Accomplishments for FY2002 Funded books, furniture, programming, ACTUAL BUDGET ESTIMATE BUDGET EXPENDITURES 2000-2001 2001-2002 2001-2002 2002-2003 Personal Services $185,163 $259,470 $262,480 $334,350 Supplies 12,140 11,000 11,000 29,200 Maintenance 4,255 5,500 5,250 5,000 Contractual Services 30,058 93,200 73,800 71,000 Capital Outlay 102,018 139,900 128,710 29,300 Transfer to 4B Debt Service Fund 138,000 139,300 138,000 142,050 TOTAL $471,634 $648,370 $619,240 $610,900 50 4B SALES TAX REVENUE FUND STAFFING BUDGET BUDGET BUDGET PROPOSED STAFFING LEVEL 1999-2000 2000-2001 2001-2002 2002-2003 Asst. Parks Superintendent 28-E 0.0 1.0 1.0 1.0 Parks Field Supervisor 13-N 0.0 0.0 1.0 1.0 Maintenance Worker 7-N 1.0 2.0 2.0 2.0 Comm Center Coordinator 23-E 1.0 1.0 1.0 1.0 Building Monitor- Part-time 0.5 0.5 0.5 1.5 Librarian 26-E 1.0 1.0 1.0 1.0 TOTAL 3.5 5.5 6.5 7.5 STATEMENT OF REVENUES AND EXPENDITURES ACTUAL BUDGET ESTIMATE PROPOSED 2000-2001 2001-2002 2001-2002 2002-2003 BEGINNING BALANCE $ 648,818 $ 522,310 $ 627,700 $ 491,360 REVENUES: Sales Taxes 420,807 396,350 466,600 466,600 interest Revenues 29,702 30,000 16,300 16,300 Total Revenues 450,509 426,350 482,900 482,900 TOTAL AVAILABLE RESOURCES 1,099,327 948,660 1,110,600 974,260 EXPENDITURES: Community Services: Parks 188,061 340,090 312,020 235,930 Recreation 80,559 92,690 92,510 139,410 Library 65,014 76,290 76,710 93,510 Combined Services - - Transfers to Other Funds 138,000 139,300 138,000 142,050 Total Expenditures 471,634 648,370 619,240 610,900 ENDING FUND BALANCE $ 627,693 $ 300,290 $ 491,360 $ 363,360 51 FY2003 COMBINED(614, 615, 616) PARKS REC LIBRARY COMBINED ACCOUNT 614 615 616 PROPOSED NUMBER ACCOUNT DESCRIPTION 2002-2003 2002-2003 2002-2003 2002-2003 51110 Salaries 141,930 31,250 40,100 213,280 51112 Salaries Part-Time 26,520 - 26,520 51130 Overtime 4,000 - - 4,000 51140 Longevity Pay 330 80 160 570 51145 Sick Leave Buyback 1,090 350 430 1,870 51160 Certification Pay 520 - - 520 51210 Car Allowance 2,400 - - 2,400 51310 TMRS 13,300 3,980 3,600 20,880 51410 Hospital&Life Insurance 23,920 4,670 4,750 33,340 51420 L-T-D Insurance 780 320 220 1,320 51440 FICA 9,320 3,610 2,520 15,450 51450 Medicare 2,180 840 590 3,610 51470 Workers' Compensation 6,620 2,680 200 9,500 51480 Unemployment Comp (TEC) 540 410 140 1,090 PERSONAL SERVICES TOTAL 206,930 74,710 52,710 334,350 52010 Office Supplies - 700 5,000 5,700 52160 Tools and Equipment - 800 - 800 52610 Recreation Supplies - 1,200 1,200 52620 Library Books - - 19,000 19,000 52710 Wearing Apparel - 600 - 600 52810 Food - 1,700 - 1,700 52990 Other - 200 - 200 SUPPLIES TOTAL - 5,200 24,000 29,200 54910 Buildings - 5,000 - 5,000 MATERIALS& MAINT TOTAL - 5,000 - 5,000 56040 Special Services 20,000 45,000 5,000 70,000 - 56080 Advertising - - - 56210 Travel&Training - - 1,000 1,000 CONTRACTUAL SERVICES TOTAL 20,000 45,000 6,000 71,000 58150 Land Betterments 9,000 - - 9,000 - 58510 Motor Vehicles - - - 58810 Computer Hardware/Software - 2,000 - 2,000 58830 Furniture &Fixtures - 6,000 3,800 9,800 58850 Major Tools&Equipment - 1,500 - 1,500 58910 Buildings - - 7,000 7,000 CAPITAL TOTAL 9,000 9,500 10,800 29,300 59132 Transfer to General Fund - - - 142,050 DEBT SERVICE TOTAL - - - 142,050 614, 615,616 TOTAL 235,930 139,410 93,510 610,900 52 WYLIE CITY COUNCIL AGENDA ITEM NO. ca. September 10, 2002 Issue Consider and act upon approval of an Ordinance of the City of Wylie,Texas, amending the budget for Fiscal Year 2002,beginning October 1,2001,and ending September 30,2002;repealing all conflicting ordinances; containing a severability clause; and providing for an effective date. Background Assumptions that form the basis of revenue and expenditure projections are made in August preceding adoption of the budget in September. The mid-year and final review processes enable the City to determine the validity or accuracy of the assumptions. The processes also contemplate that the City operates in a dynamic environment and that actions are required to appropriately respond to the change in conditions. This agenda item is reflective of dynamic changes that are occurring late in this fiscal year. The revenue changes are to recognize the issuance of$2,500,000 in G.O. Bonds in the Street CIP for the purpose of extending the expansion of SH78 North from Eubanks Lane to Spring Creek,the issuance of$250,000 in Tax Notes in the General Fund to purchase capital items in FY2003 and the issuance of $1,150,000 in Water&Sewer Revenue Bonds in the Utility Fund to complete various capital projects. The proposed budget amendments consist of re-estimates of revenue in the General Fund,the Street CIP and the Utility Fund. Financial Considerations General Fund Street CIP Utility Fund Mid-Year Ending Fund Balance 1,071,610 2,016,006 857,768 Net Increases to Fund Balance 250,000 2,500,000 1,150,000 Estimated Ending Fund Balance 1,489,060 4,516,006 2,007,768 Mid-year Amended Final Amended Budget Budget Total Expenditures 26,512,630 26,512,630 Total Revenues 17,802,560 21,702,560 Net Increases in Expenditures 0 Net Increase in Revenues 3,900,000 Other Considerations In the City Charter under Article 7,Municipal Finance, Section 4:Amendments After Adoption,it states "If during the fiscal year, the City Manager certifies that there are revenues available for appropriation in excess of those estimated in the budget, the City Council may make supplemental appropriations to fund other appropriations as desired." Staff Recommendation It is recommended that the City Council approve the amendments as proposed and adopt the ordinance amending the Fiscal Year 2001-2002 Budget. Attachments Ordinance Attachment 1 —Combined Summary Attachment 2—Year End Budget Amendments for FY 2002 Prepared by Revie by Finance CitySj?ipproval ORDINANCE NO. AN ORDINANCE OF THE CITY OF WYLIE, TEXAS, AMENDING THE BUDGET FOR THE FISCAL YEAR 2002 BEGINNING OCTOBER 1, 2001, AND ENDING SEPTEMBER 30, 2002, BY AMENDING ORDINANCE NO. 2002-13; REPEALING ALL CONFLICTING ORDINANCES; CONTAINING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City Council has heretofore adopted Ordinance No. 2002-13 adopting a Budget and appropriating resources for Fiscal Year 2002 (FY2002) beginning October 1, 2001, and ending September 30, 2002; and, WHEREAS, the Staff has presented information to the Council concerning the actual income and expenses for the first half of FY2002 and made comparisons of such information to the heretofore budgeted projections;and, WHEREAS,based upon such review the Staff has recommended to the Council that certain amendments to the Budget, as hereinafter set forth, be made to facilitate operation and administration of the operations of the City for the balance of FY2002; and, WHEREAS, the Council has the authority to make amendments to the City Budget under Article VII, Section 4 of the City Charter, as well as State law; and, WHEREAS, the Council has determined that the proposed amendments to the FY2002 Budget, with the revenues and expenditures therein contained, is in the best interest of the City and therefore desires to adopt the same by formal action; NOW, THEREFORE, BE IT ORDAINED BY THE GOVERNING BODY OF THE CITY OF WYLIE,TEXAS, as follows: SECTION I The proposed amendments to the FY2002 Budget of the City of Wylie, as heretofore adopted by Ordinance No. 2002-13, as summarized in Attachment 1 which is attached hereto and fully incorporated herein by reference, be, and the same hereby are, completely adopted and approved as amendments to the said FY2002 Budget. SECTION II All portions of the existing FY2002 Budget and Ordinance No. 2002-13, except as specifically herein amended, shall remain in full force and effect, and not be otherwise affected by the adoption of the amendatory ordinance. SECTION III Should any paragraph, sentence, sub-division, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole or any part or provision thereof, other than the part or parts as declared to be invalid, illegal, or unconstitutional. SECTION IV This ordinance shall be in full force and effect from and after its adoption by the City Council and publication of its caption as the law and the City Charter provide in such cases. SECTION V That all other ordinances and code provisions in conflict herewith are hereby repealed to the extent of any such conflict or inconsistency and all other provisions of the Wylie City Code not in conflict herewith shall remain in full force and effect. SECTION VI The repeal of any ordinance, or parts thereof, by the enactment of the Ordinance, shall not be construed as abandoning any action now pending under or by virtue of such ordinance; nor shall it have the effect of discontinuing, abating, modifying or altering any penalty accruing or to accrue, nor as affecting any rights of the municipality under any section or provision of any ordinances at the time of passage of this ordinance. DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas, this 10th day of September, 2002. John Mondy,Mayor ATTEST: Barbara Salinas, City Secretary ATTACHMENT 1 CITY OF WYLIE PROPOSED FY2002 YEAR END BUDGET AMENDMENTS September 10,2002 COMBINED SUMMARY 2001-2002 ALL 2001-2002 FUNDS ALL FUNDS NET CHANGE(for AMENDED GENERAL UTILITY STREET AMENDED purposes of BUDGET FUND FUND FUND BUDGET(1) comparison) AUDITED FUND BALANCE 9-30-01 16,236,506 N/A N/A N/A N/A 16,236,596 N/A REVENUES: Ad Valorem Taxes 5,423,370 5,423,370 - Non-Property Taxes 1,587,790 1,587,790 - Franchise Fees 776,490 776,490 - Licenses and Permits 630,000 630,000 - Intergovernmental Revenue 382,450 382,450 - Service Fees 7,076,860 7,076,860 - Court Fees and Fines 540,000 540,000 - Interest&Miscellaneous Income 601,770 601,770 - Bond Proceeds - 250,000 1,150,000 2,500,000 3,900,000 3,900,000 Transfers from Other Funds 783,830 783,830 - TOTAL REVENUES 17,802,560 250,000 1,150,000 - 2,500,000 21,702,560 3,900,000 EXPENDITURES: General Government 3,566,303 3,536,300 - Public Safety 3,914,860 3,914,860 - Urban Development 772,040 772,040 - Streets 898,070 898,070 - Community Services 1,523,330 1,523,330 - Utilities 5,157,830 5,157,830 - Debt Service 3,078,670 3,078,670 - Capital Projects 6,030,000 6,030,000 - Economic Development 787,700 787,700 - Transfers to Other Funds 783,830 783,830 - TOTAL EXPENDITURES 26,512,630 - - - - 26,512,630 - ENDING BALANCES 7,526,526 11,426,526 NET CHANGE TO ENDING FUND BALANCE 250,000 1,150,000 - 2,500,000 3,900,000 3,900,000 TOTAL REVENUES 21,702,560 NET DECREASE(INCREASE)IN FUND BALANCES(Mid-Year Budget) 8,710,070 Amendments to Budget (3,900,000) TOTAL APPROPRIABLE FUNDS 26,512,630 (1) All funds are included in the Original Budget and Amended Budget columns. However,individual fund columns include only the funds that are affected by proposed budget amendments. YRENDFY02COMB ATTACHMENT 2 YEAR-END BUDGET AMENDMENTS FOR FY 2002 September 10, 2002 GENERAL FUND ACCOUNT NO. ACCOUNT DESC. EXP/(REV) AMOUNT DESCRIPTION 10-000-49325-0000 Tax Notes Rev (250,000) Proceeds from sale of Tax Notes Series 2002 Net(Increase)/Decrease to Fund Balance (250,000) STREETS CIP FUND ACCOUNT NO. ACCOUNT DESC. EXP/(REV) AMOUNT DESCRIPTION 411-000-49320-0000 Bond Proceeds Rev (2,500,000) Proceeds from sale of G.O. Bonds Series 2002 Net(Increase)/Decrease to Fund Balance (2,500,000) UTILITY CIP FUND ACCOUNT NO. ACCOUNT DESC. EXP/(REV) AMOUNT DESCRIPTION 612-000-49310-0000 Bond Proceeds Rev (1,150,000) Proceeds from sale of W& S Revenue. Bonds Series 2002 Net(Increase)/Decrease to Fund Balance (1,150,000) 09/06/2002 10:30 AM C:\1 JUDY\BUDGET\FY2000\YRENDFY02AMEND WYLIE CITY COUNCIL AGENDA ITEM NO. 3 , September 10, 2002 Issue Hold a public hearing and consider and act upon an ordinance of the City of Wylie, Texas, adopting a budget and appropriating resources for Fiscal Year 2003, beginning October 1, 2002, and ending September 30, 2003. Background The proposed tax rate for fiscal year 2002-2003 will decrease$0.005 per$100 assessed valuation from $0.72 to $0.715. In May 1999,the voters approved the issuance of$17,940,000 in general obligation bonds to be used for street,drainage and park improvements,the debt service on which would require an increase in the tax rate of$0.05. The tax rate was increased two and one-half cents in FY2000 and another two and one-half cents in FY2001. In fiscal year 2001and 2002, the total assessed value of taxable property increased$81,536,860 and$130,784,482 respectfully from the base fiscal tax year of 1999-2000. The combined increases in the tax base above made the$0.005 decrease in the tax rate in fiscal 2001-2002 possible. In fiscal year 2002-2003, the total assessed value has increased another $174,801,966. The increase in assessed valuation in FY2003 and the decrease in the tax rate will generate an additional$1,187,870 in ad valorem tax revenues. The General Fund portion ofthis increase is$975,671,while the General Obligation Debt Service Fund will receive an additional$212,199 in ad valorem taxes in fiscal year 2003. The original estimate of the General Fund Balance at the end of fiscal year 2002 was$1,302,340. After Staff review, revenues at the end of fiscal year 2002 are now estimated to increase $426,810 over the original estimate to $8,859,720. Significant increases in fiscal year 2001-2002 revenues over the amended budget are estimated in Sales Taxes($140,410),Franchise Fees($162,510)and Licenses and Permits($201,500). In addition, the City will issue $250,000 in general obligation debt at the end of fiscal year 2002 to purchase vehicles, mowing equipment and other capital equipment for various departments in FY2003. Year-end expenditures are estimated to be$520,640 less than amended budget figures. Most of the decrease in expenditures included budget carryover items such as the new Finance system($200,000)and Oak Meadow Park($40,000)and the decision not to use the$180,000 budgeted to purchase land. As a result, the fiscal year 2002 ending fund balance in the General Fund is now estimated to be $2,263,960. The FY2003 budget was constructed to retain approximately the same number of days of operating expenses available in the fund balance at the end of FY2003 as at the end of FY2002. The budget was developed using a zero-based budget approach for all departments. Staffdeterminedhowmany dollars it would take to maintain the same level of service as the prior year and set that as the baseline. The General Fund added seven(7)new positions. The new positions include One CID Officer,two Patrol Officers,Animal Control Officer,Crewleader in Streets,two Maintenance Worker in Parks and increased part-time Building Monitor hours by forty hours a week. In the Utility Fund, fund balance (working capital) is budgeted to decrease $1,445,750 from the estimated ending fund balance of$3,147,750 for 2002. About$230,000 ofthis decrease is attributable to two new positions,increase in electricity costs and additional debt service for the new revenue bonds. Background cont. Pre-payments of$763,000 to NTMWD for the Muddy Creek wastewater treatment plant and increased capital spending of$337,000 account for most off the reduction in working capital. The North Texas Municipal Water District has increased the retail price ofthe water it sells to the City by$0.07 per 1,000 gallons in FY2003. Water rates will be increased to recover the increased cost ofthe purchase ofwater and will generate approximately $50,000 in additional revenue. The Utilities department added one equipment operator and one maintenance worker. The Utility Fund will be issuing $1,150,000 in Revenue Bonds, which will the last of the $4,500,000 in revenue bonds authorized in the 1999 bond election. The attached summary of all operating and capital funds includes the budget for the Wylie Economic Development Corporation. Financial Considerations For all budgeted funds, the projected totals for revenues and expenditures are $19,295,990 and $30,148,570 respectively. Projected expenditures will be$10,852,580 greater than budgeted revenues for all funds. The net$10,852,580 spending in excess ofrevenues is due to expenditures of$8,589,000 for capital projects (streets, drainage and utility construction) and drawdowns in fund balance in the General and Utility Funds. The budgeted ending fund balance for the General Fund in FY2003 is$1,480,390. This amount equates to a reserve of 13.6% of budgeted expenditures or approximately 50 days of operating expenses. The budgeted ending fund balance (working capital) in the Utility Fund in FY 2003 is $1,701,400. This amount equates to about 95 days of operating expenses or 26% of budgeted expenditures on hand. Other Considerations Article 7, Section 3(D)of the City's Home Rule Charter states that if the City fails to adopt the budget by the twenty-seventh day of September, the amounts appropriated for operation during the current fiscal year shall be deemed adopted for the ensuing fiscal year on a month-to-month basis. A tax rate ordinance for fiscal year 2002-2003 must be adopted to support this budget. Staff Recommendation It is recommended that the City Council adopt the Fiscal Year 2003 budget as presented. Attachments Ordinance Exhibit A— Summary of Revenues, Expenditures and Changes in Fund Balance Exhibit B—Fiscal 2003 Proposed Budget(Condensed) Olee Prepared by Revie d by inane City Man Approval ORDINANCE NO. AN ORDINANCE OF THE CITY OF WYLIE, TEXAS, ADOPTING A BUDGET AND APPROPRIATING RESOURCES FOR FISCAL YEAR 2003, BEGINNING OCTOBER 1, 2002, AND ENDING SEPTEMBER 30, 2003; REPEALING ALL CONFLICTING ORDINANCES; CONTAINING A SEVERABILTIY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City Manager and staff have prepared and filed with the City Secretary a proposed budget for operation of the City during Fiscal Year 2003; and WHEREAS, the proposed budget appears to be in form and substance which fully complies with all applicable provisions of the City Charter and State law;and WHEREAS, the proposed budget has been available for public inspection and review; and WHEREAS, the City Council has this date conducted a public hearing to receive input from the citizens of the City concerning the content of the budget; and WHEREAS, the Council having considered the proposed budget at length, and having provided input into its preparation, has determined that the proposed budget and the revenues and expenditures therein contained is in the best interest of the City and therefore desires to adopt the same by formal action; NOW THEREFORE, BE IT ORDAINED by the City Council of the City of Wylie, Texas, as follows: Section 1. That the proposed budget of the revenue of the City and the expenses of conducting the affairs thereof, as summarized in the attached Exhibit A and fully incorporated herein by reference, be, and the same hereby is, completely adopted and approved as the Budget for the City for Fiscal Year 2003. Section 2. That the sum of Thirty Million One Hundred and Forty Eight Thousand, Five Hundred and Seventy Dollars ($30,148,570) is hereby appropriated out to the General, Wylie Economic Development Corporation, 4B Sales Tax Revenue, Emergency Communications, Fire Training Center, General Obligation Debt Service, 4B Debt Service, Street Capital Project, Utility, Utility Construction and Fleet Replacement Funds for payment of Operating Expenses and Capital Outlay of the operation and administration of the City according to the various purposes and intents therein described. Section 3. The specific authority is hereby given to the City Manager to transfer appropriations budgeted from an account classification or activity to another within any individual department or activity; and to transfer appropriations from designated appropriations to any individual department or activity as provided in the City Charter. Section 4. Should any paragraph, sentence, sub-division, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal, or invalid, the same shall not affect the validity of this ordinance as a whole or any part or provision thereof; other than the part or parts as declared to be invalid, illegal, or unconstitutional. Section 5. This ordinance shall be in full force and effect from and after its adoption by the City Council pursuant to the law and the City Charter. Section 6. That all other ordinances and code provisions in conflict herewith are hereby repealed to the extent of any such conflict or inconsistency. DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas, on this the 10th day of September, 2002. John Mondy, Mayor ATTEST Barbara Salinas, City Secretary NOTICE OF PUBLIC HEARING AND BUDGET SUMMARY FOR FY2003 CITY OF WYLIE NOTICE IS NEARBY GIVEN, pursuant to Article VII Section 3 of the Wylie City Charter, that the Wylie City Council will conduct a public hearing on the proposed City Budget for Fiscal Year 2003 on the 10th day of September 2002, at 6:00 p.m. in the Council Chambers of the Wylie Municipal Complex, 2000 SH78 North, Wylie Tx. Copies of the proposed budget are available for inspection by the public at the Reta and Truett Smith Library, the City Secretary's Office and the City Managers Office during regular business hours. The following is a General Summary of the budget which has been proposed. SUMMARY OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE ALL OPERATING AND CAPITAL FUNDS FISCAL YEAR 2002-2003 BUDGET DEBT SERVICE FUNDS PROPRIETARY FUNDS SPECIAL CAPITAL REVENUE G 0 DEBT 4B DEBT PROJECTS UTILITY FLEET TOTAL ALL GENERAL FUND FUNDS SERVICE SERVICE FUNDS UTILITY FUND CONSTR. REPLACE. FUNDS BEGINNING BALANCES $ 2,263,960 $ 2,466,440 $ 306,860 $ 182,220 $ 8,181,420 $ 3,147,150 $ 2,154,230 $ 773,080 $ 19,475,360 REVENUES: Ad Valorem Taxes 4,659,260 - 1,951,970 - - - - - 6,611,230 Non-Property Taxes 935,500 933,200 - - - - - - 1,868,700 Franchise Fees 979,000 - - - - - - - 979,000 Licenses&Permits 865,100 - - - - - - 865,100 Intergovernmental 225,500 39,000 - - - - - - 264,500 Service Fees 1,438,300 238,000 - - - 5,013,000 - 268,370 6,957,670 Court Fees 486,400 - - - - - - 486,400 Interest&Misc.Income 83,300 26,600 5,000 3,400 120,000 108,000 40,000 25,000 411,300 TOTAL REVENUES 9,672,360 1,236,800 1,956,970 3,400 120,000 5,121,000 40,000 293,370 18,443,900 Transfers from Other Funds 420,000 290,040 - 142,050 - - - - 852,090 TOTAL AVAILABLE RESOURCES 12,356,320 3,993,280 2,263,830 327,670 8,301,420 8,268,150 2,194,230 1,066,450 38,771,350 EXPENDITURES: General Government 3,475,980 - - - - - - 119,000 3,594,980 Public Safety 4,231,850 507,040 - - - - - 88,000 4,826,890 Development Services 781,290 - - - - - - - 781,290 Streets 867,150 - - - - - - - 867,150 Community Services 1,229,620 468,850 - - - - - - 1,698,470 Utilities - - - - - 4,862,650 - - 4,862,650 Debt Service - - 1,961,680 142,050 - 1,284,100 - - 3,387,830 Capital Projects - 59,000 - - 7,030,000 - 1,500,000 - 8,589,000 Economic Development - 688,220 - - - - - - 688,220 TOTAL EXPENDITURES 10,585,890 1,723,110 1,961,680 142,050 7,030,000 6,146,750 1,500,000 207,000 29,296,480 Transfers to Other Funds 290,040 142,050 - 420,000 - - 852,090 ENDING FUND BALANCE $ 1,480,390 $ 2,128,120 $ 302,150 $ 185,620 $ 1,271,420 $ 1,701,400 $ 694,230 $ 859,450 $ 8,622,780 TOTAL REVENUES $ 19,295,990 NET DECREASE(INCREASE)IN FUND BALANCE 10,852,580 TOTAL APPROPRIABLE FUNDS $ 30,148,570 1 EXHIBIT B FISCAL 2003 PROPOSED BUDGET CITY OF WYLIE, TEXAS TUESDAY, SEPT. 1 O, 2002 NOTICE OF PUBLIC HEARING AND BUDGET SUMMARY FOR FY2003 CITY OF WYLIE NOTICE IS HEARBY GIVEN, pursuant to Article VII Section 3 of the Wylie City Charter, that the Wylie City Council will conduct a public hearing on the proposed City Budget for Fiscal Year 2003 on the 10th day of September 2002, at 6:00 p.m. in the Council Chambers of the Wylie Municipal Complex, 2000 SH78 North, Wylie Tx. Copies of the proposed budget are available for inspection by the public at the Reta and Truett Smith Library, the City Secretary's Office and the City Managers Office during regular business hours. The following is a General Summary of the budget which has been proposed. SUMMARY OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE ALL OPERATING AND CAPITAL FUNDS FISCAL YEAR 2002-2003 BUDGET DEBT SERVICE FUNDS PROPRIETARY FUNDS SPECIAL CAPITAL REVENUE G 0 DEBT 4B DEBT PROJECTS UTILITY FLEET TOTAL ALL GENERAL FUND FUNDS SERVICE SERVICE FUNDS UTILITY FUND CONSTR. REPLACE. FUNDS BEGINNING BALANCES $ 2,263,960 $ 2,466,440 $ 306,860 $ 182,220 $ 8,181,420 $ 3,147,150 $ 2,154,230 $ 773,080 $ 19,475,360 REVENUES: Ad Valorem Taxes 4,659,260 - 1,951,970 - - - - - 6,611,230 Non-Property Taxes 935,500 933,200 - - - - - - 1,868,700 Franchise Fees 979,000 - - - - - - - 979,000 Licenses&Permits 865,100 - - - - - - 865,100 Intergovernmental 225,500 39,000 - - - - - - 264,500 Service Fees 1,438,300 238,000 - - - 5,013,000 - 268,370 6,957,670 Court Fees 486,400 - - - - - - 486,400 Interest&Misc.Income 83,300 26,600 5,000 3,400 120,000 108,000 40,000 25,000 411,300 TOTAL REVENUES 9,672,360 1,236,800 1,956,970 3,400 120,000 5,121,000 40,000 293,370 18,443,900 Transfers from Other Funds 420,000 290,040 - 142,050 - - - - 852,090 TOTAL AVAILABLE RESOURCES 12,356,320 3,993,280 2,263,830 327,670 8,301,420 8,268,150 2,194,230 1,066,450 38,771,350 EXPENDITURES: General Government 3,475,980 - - - - - - 119,000 3,594,980 Public Safety 4,231,850 507,040 - - - - - 88,000 4,826,890 Development Services 781,290 - - - - - - - 781,290 Streets 867,150 - - - - - - - 867,150 Community Services 1,229,620 468,850 - - - - - - 1,698,470 Utilities - - - - - 4,862,650 - - 4,862,650 Debt Service - - 1,961,680 142,050 - 1,284,100 - - 3,387,830 Capital Projects - 59,000 - - 7,030,000 - 1,500,000 - 8,589,000 Economic Development - 688,220 - - - - - - 688,220 TOTAL EXPENDITURES 10,585,890 1,723,110 1,961,680 142,050 7,030,000 6,146,750 1,500,000 207,000 29,296,480 Transfers to Other Funds 290,040 142,050 - 420,000 - - 852,090 ENDING FUND BALANCE $ 1,480,390 $ 2,128,120 $ 302,150 $ 185,620 $ 1,271,420 $ 1,701,400 $ 694,230 $ 859,450 $ 8,622,780 TOTAL REVENUES $ 19,295,990 NET DECREASE(INCREASE)IN FUND BALANCE 10,852,580 TOTAL APPROPRIABLE FUNDS $ 30,148,570 1 FY 2003 DEPARTMENTAL STAFFING SUMMARY (ALL POSITIONS SHOWN AS FULL-TIME EQUIVALENTS) BUDGET BUDGET BUDGET BUDGET 1999-2000 2000-2001 2001-2002 2002-2003 General Fund City Manager 2.50 3.50 4.50 4.50 City Secretary 2.00 2.00 2.00 2.00 Municipal Court 2.00 2.00 2.00 2.00 Finance 6.00 6.00 5.50 5.50 Facilities & Fleet Services 1.00 1.00 1.00 - Police 30.10 31.10 26.10 30.00 Fire 18.00 19.00 27.00 27.00 Animal Control 1.00 1.40 1.50 2.00 Development Services 8.50 - - - Planning - 2.50 3.00 3.00 Building Inspections - 4.50 7.00 7.00 Code Enforcement - 1.50 1.00 1.00 Streets 5.25 6.25 5.75 7.75 Parks 6.00 7.00 7.00 9.00 Recreation 1.85 1.35 1.80 2.10 Library 4.50 4.50 4.75 4.75 Total General Fund 88.70 93.60 99.90 107.60 Utility Fund Utilities Administration 6.50 3.50 3.50 3.50 Utilities-Water& Sewer 8.00 8.00 9.00 11.00 Engineernig - 3.00 3.00 3.00 Utility Billing 4.50 5.50 7.00 7.00 Total Utility Fund 19.00 20.00 22.50 24.50 Wylie Economic Development 2.00 2.00 2.00 1.00 4B Sales Tax Fund Parks 1.00 3.00 4.00 4.00 Community Center 1.50 1.50 1.50 2.50 Library 1.00 1.00 1.00 1.00 Total 48 Sales Tax Fund 3.50 5.50 6.50 7.50 Emergency Communications Fund Dispatch Services - - 7.00 7.00 Total Emergency Comm Fund - - 7.00 7.00 TOTAL ALL FUNDS 113.20 121.10 137.90 147.60 3 FY2003 DEPARTMENTAL STAFFING SUMMARY (cont.) Notes: FY2002 Changes made subsequent to original FY2002 Budget. Finance - Addition of a Budget Analyst. Planning - Secretary 1 position upgraded to Administrative Secretary. Parks 4B - Addition of a Field Supervisor position. FY2003 Police - Upgraded a CID Officer to Sergeant, Added One CID Officer and Two Patrol Officers. Increased the man-hours for School Crossing Guards. DARE Officer position transferred to Patrol. Animal Control- Added One Animal Control Officer and deleted the part-time position. Streets - Addition of a Crewleader. Streets - The Fleet Maintenance Coordinator position was transferred from Facilities to Streets. Parks - Added Two Maintenance Workers. Recreation (General Fund) - Increased the Wylie Wave Program from 1.8 Full-Time Equivalent to 2.1 FTE. Recreation (Community Center) - Increased part-time hours for Building Monitors from twenty(20)to sixty (60)per week. Full time equivalents for Building Monitors increase from .5 to 1.5 positions. Utilities - Added One Equipment Operator and One Maintenance Worker. 4 PROPERTY TAX DISTRIBUTION CALCULATIONS FY2003 FY2002 Tax Year 2002 Tax Year 2001 TAX ROLL: Assessed Valuation (100%) $ 929,246,605 $ 754,444,639 Rate per$100 0.715 0.720 Total Tax Levy 6,644,113.23 5,432,001.40 Percent of Collection 98% 98% Estimated Current Tax Collections $ 6,511,231 $ 5,323,361 SUMMARY OF TAX COLLECTIONS: Current Tax $ 6,511,231 $ 5,323,361 Delinquent Tax 70,000 70,000 Penalty and Interest 30,000 30,000 TOTAL TAX COLLECTIONS $ 6,611,231 $ 5,423,361 DISTRIBUTION: FY2003 FY2003 PERCENT FY2003 FY2002 TAX RATE OF TOTAL AMOUNT AMOUNT GENERAL FUND: Current Tax $ 4,588,788 $ 3,615,671 Delinquent Tax 49,332 47,545 Penalty and Interest 21,142 20,376 Total General Fund $ 0.503896 70.475% $ 4,659,263 $ 3,683,592 DEBT SERVICE FUND: Current Tax $ 1,922,443 $ 1,707,690 Delinquent Tax 20,668 22,455 Penalty and Interest 8,858 9,624 Total Debt Service $ 0.211104 29.525% $ 1,951,968 $ 1,739,769 DISTRIBUTION $ 0.715000 100.000% $ 6,611,231 $ 5,423,361 ASSESSED VALUATION OF TAXABLE PROPERTY LAST NINE YEARS AND FY2002 1000 - 929.2 7 O 800 54.4 IQF' 624.1 • g 542.5 0 426 9 463 4 402.1 • o 400 - 321.9 3655. — — _ — - h z v i -1 200 — — — — — — — — w co 2 FY95 FY96 FY97 FY98 FY99 FY2000 FY2001 FY2002 FY2003 FISCAL YEAR 6 GENERAL FUND STATEMENT OF REVENUES AND EXPENDITURES ACTUAL BUDGET ESTIMATE PROPOSED 2000-2001 2001-2002 2001-2002 2002-2003 BEGINNING BALANCE $ 1,152,952 $ 1,726,300 $ 2,168,440 $ 2,263,960 REVENUES: Ad Valorem Taxes 3,239,790 3,683,600 3,715,670 4,659,260 Sales Taxes 844,284 795,090 935,500 935,500 Franchise Fees 816,944 776,490 939,000 979,000 Licenses&Permits 739,570 630,000 831,500 865,100 Intergovernmental Revenues 263,330 352,450 352,540 225,500 Service Fees 1,043,551 1,523,180 1,491,810 1,438,300 Court Fees 492,549 540,000 486,400 486,400 Interest&Miscellaneous 170,702 132,100 107,300 83,300 Total Revenues 7,610,720 8,432,910 8,859,720 9,672,360 OTHER FINANCING SOURCES: Transfers from Other Funds 427,000 420,000 420,000 420,000 Proceeds of long-term debt 500,000 - 250,000 - Total Other Financing Sources 927,000 420,000 670,000 420,000 Total Revenues&Other Financing Sources 8,537,720 8,852,910 9,529,720 10,092,360 TOTAL AVAILABLE RESOURCES 9,690,672 10,579,210 11,698,160 12,356,320 EXPENDITURES: General Government: City Council 53,885 78,050 60,970 83,350 City Manager 281,905 426,680 417,650 490,280 City Secretary 115,604 133,730 131,750 146,460 Municipal Court 145,609 156,930 143,250 174,630 Finance 438,178 458,070 431,250 530,910 Facilities&Fleet Services 161,866 177,870 178,560 405,300 Combined Services 1,356,246 2,003,280 1,651,090 1,527,820 Animal Control 54,254 75,380 72,640 117,230 Public Safety: Police 1,844,178 1,898,050 1,874,600 2,308,000 Fire 1,241,314 1,645,260 1,658,450 1,923,850 Dispatch - - Development Services: Planning 174,893 215,320 213,560 225,650 Building Inspection 315,614 494,980 485,430 486,260 Code Enforcement 60,487 63,940 63,710 69,380 Streets 445,148 903,220 878,860 867,150 Community Services: Parks 439,798 618,460 574,470 763,560 Recreation 86,645 86,230 88,470 109,300 Library 306,604 337,260 327,360 356,760 Transfers to Other Funds - 182,130 182,130 290,040 Total Expenditures 7,522,228 9,954,840 9,434,200 10,875,930 ENDING FUND BALANCE $ 2,168,444 $ 624,370 $ 2,263,960 $ 1,480,390 7 GENERAL FUND SCHEDULE OF REVENUES BY SOURCE ACTUAL BUDGET ESTIMATE PROPOSED 2000-2001 2001-2002 2001-2002 2002-2003 Ad Valorem Taxes: Current Taxes $ 3,169,302 $ 3,615,670 $ 3,615,670 $ 4,588,790 Delinquent Taxes 38,801 47,550 60,000 49,330 Penalty&Interest 31,687 20,380 40,000 21,140 Sales Taxes: General 841,613 792,690 933,000 933,000 Alcoholic Beverage 2,671 2,400 2,500 2,500 Franchise Fees: Electric 550,109 519,490 647,000 679,000 Gas 46,095 31,000 60,000 63,000 Telephone 68,708 70,000 68,000 68,000 Cable 59,657 56,000 58,000 58,000 Sanitation 92,375 100,000 106,000 111,000 Licenses&Permits 739,570 630,000 831,500 865,100 Intergovernmental Revenue: Lake Patrol 30,628 41,010 41,000 41,000 COPS Grant 118,871 38,600 38,600 40,500 State Grant 18,566 4,240 4,240 - W ISD/COPS 41,367 80,360 80,400 60,000 County Park Grant - 101,470 101,500 - County Library Grant 10,406 10,000 10,000 10,000 Warrant Collections 1,230 3,000 3,000 - WISD/Crossing Guards 15,772 14,000 14,000 14,000 Fire/Dispatch Service 26,490 59,770 59,800 60,000 Service Fees: 911 Fees 147,056 - 2,870 - Alarm Permits 8,457 5,000 8,500 8,500 Alarm Monitoring Permits 1,840 - 2,640 3,000 East Texas Medical - 20,800 20,800 20,800 Animal Control 7,661 2,500 5,000 5,000 Development 199,209 722,700 552,000 472,000 Parkland Dedication - 47,680 66,000 66,000 Sanitation 625,712 673,000 753,000 790,000 Concessions 5,344 12,500 4,000 4,000 Lighting 6,763 6,000 5,000 5,000 League/Athletic 9,325 11,000 8,000 8,000 Wylie Wave Program 22,530 16,000 50,000 40,000 Wylie Wave Activity 4,618 3,000 7,000 9,000 Library 5,036 3,000 7,000 7,000 Court Fees 492,549 540,000 486,400 486,400 Interest Income 97,500 90,000 60,000 60,000 Miscellaneous: Rental Income 34,298 33,100 34,000 19,000 Dare Donations - 5,000 3,000 - Miscellaneous Income 38,904 4,000 10,300 4,300 Other Financing Sources: Proceeds of long-term debt 500,000 - 250,000 - Transfers from Other Funds 427,000 420,000 420,000 420,000 TOTAL REVENUES $ 8,537,720 $ 8,852,910 $ 9,529,720 $ 10,092,360 8 WYLIE ECONOMIC DEVELOPMENT CORPORATION the WEDC. A full-time executive director is employed by the Corporation. This individual reports to a five- FUND DESCRIPTION member Board of Directors appointed by the City Council. The Wylie Economic Development Corporation (WEDC)accounts for the use of 4A sales tax revenue which is restricted by State legislation for directly enhancing and promoting economic development. PROGRAM NARRATIVE Sales tax levied in Wylie is 8.25% of goods and services sold within the City's's boundaries. Of this Accomplishments for FY2001 8.25% tax, .5% of the City's share goes to WEDC. FUND NARRATIVE The goal of WEDC is to increase the employment Objectives for FY2002 opportunities and tax base of the Wylie community. The WEDC establishes specific goals and develops an Major Budget Items annual Action Plan to accomplish these goals.The 4A sales tax funds the daily operations and programs of STATEMENT OF REVENUES AND EXPENDITURES ACTUAL BUDGET ESTIMATE BUDGET 2000-2001 2001-2002 2001-2002 2002-2003 BEGINNING FUND BALANCE $2,349,438 $2,143,490 $2,179,830 $1,961,020 REVENUES: Sales Tax 420,806 396,350 466,600 466,600 Interest, Rental & Misc 170,761 20,000 10,000 10,000 TOTAL REVENUES 591,567 46,350 476,600 476,600 TOTAL AVAILABLE RESOURCES 2,941,005 2,559,840 2,656,430 2,437,620 EXPENDITURES Administrative Expenses 204,643 279,780 463,200 184,270 Economic Incentives 439,099 353,020 121,750 363,490 Debt Service 110,436 154,900 110,460 110,460 Other Financing Uses 7,000 - - - TOTAL EXPENDITURES 761,178 787,700 695,410 688,220 ENDING FUND BALANCE $2,179,827 $1,772,140 $1,961,020 $1,749,400 BUDGET BUDGET BUDGET BUDGET STAFFING LEVEL 1999-2000 2000-2001 2001-2002 2002-2003 Executive Director 1.0 1.0 1.0 1.0 Secretary 1 8N 1.0 0.0 0.0 0.0 TOTAL 2.0 1.0 1.0 1.0. 9 4B SALES TAX REVENUE FUND FUND DESCRIPTION publicity and building improvements at the Library. The Wylie Park and Recreation Facilities Development Corporation (the 4B Objectives for FY2003 Corporation) was established to promote economic development within the City of > Continue to support the current levels of Wylie. The activities of the 4B Corporation positions funded for Parks, Recreation are accounted for in the 4B Sales Tax and Library operations. Revenue Fund and 4B Debt Service Fund. > Continue to maintain an adequate level of This special revenue fund accounts for the fund reserves by balancing requests for use of the 4B Corporation sales tax revenue funding between recurring and which is restricted by State legislation to nonrecurring expenditures. improving the appeal of the City as a place to live, work, and visit and promoting economic Major Budget Items development. Sales taxes are levied in Wylie at 8.25% of goods and services sold within > Summer and Fall Concert Series the City=s boundaries. Of this 8.25% tax, ($35,000). 0.5% of the City=s share goes to the 4B ➢ Community Center chairs and tables Sales Tax Revenue Fund. ($6,000). FUND NARRATIVE > Community Center computer($2,000)and The fund ended fiscal year 2001-2002 with an Shuffleboard equipment ($1,500). estimated fund balance at September 30, > Air Conditioning for Library file server 2002, of $471,360. The estimated FY2002 room ($7,000). year-end revenues and expenditures are ➢ Books and materials for Library $482,900 and $639,240, respectively, ($19,000). resulting in a decrease to the fund balance of > Additional shelving for for the Library $156,340. ($3,800). ➢ Annual debt service transfer to the 4B PROGRAM NARRATIVE Debt Service Fund ($140,850). Accomplishments for FY2002 Funded books, furniture, programming, ACTUAL BUDGET ESTIMATE BUDGET EXPENDITURES 2000-2001 2001-2002 2001-2002 2002-2003 Personal Services $185,163 $259,470 $262,480 $334,350 Supplies 12,140 11,000 11,000 29,200 Maintenance 4,255 5,500 5,250 5,000 Contractual Services 30,058 93,200 73,800 71,000 Capital Outlay 102,018 139,900 128,710 29,300 Transfer to 4B Debt Service Fund 138,000 139,300 138,000 142,050 TOTAL $471,634 $648,370 $619,240 $610,900 10 4B SALES TAX REVENUE FUND STAFFING BUDGET BUDGET BUDGET PROPOSED STAFFING LEVEL 1999-2000 2000-2001 2001-2002 2002-2003 Asst. Parks Superintendent 28-E 0.0 1.0 1.0 1.0 Parks Field Supervisor 13-N 0.0 0.0 1.0 1.0 Maintenance Worker 7-N 1.0 2.0 2.0 2.0 Comm Center Coordinator 23-E 1.0 1.0 1.0 1.0 Building Monitor- Part-time 0.5 0.5 0.5 1.5 Librarian 26-E 1.0 1.0 1.0 1.0 TOTAL 3.5 5.5 6.5 7.5 STATEMENT OF REVENUES AND EXPENDITURES ACTUAL BUDGET ESTIMATE PROPOSED 2000-2001 2001-2002 2001-2002 2002-2003 BEGINNING BALANCE $ 648,818 $ 522,310 $ 627,700 $ 491,360 REVENUES: Sales Taxes 420,807 396,350 466,600 466,600 Interest Revenues 29,702 30,000 16,300 16,300 Total Revenues 450,509 426,350 482,900 482,900 TOTAL AVAILABLE RESOURCES 1,099,327 948,660 1,110,600 974,260 EXPENDITURES: Community Services: Parks 188,061 340,090 312,020 235,930 Recreation 80,559 92,690 92,510 139,410 Library 65,014 76,290 76,710 93,510 Combined Services - - - - Transfers to Other Funds 138,000 139,300 138,000 142,050 Total Expenditures 471,634 648,370 619,240 610,900 ENDING FUND BALANCE $ 627,693 $ 300,290 $ 491,360 $ 363,360 11 EMERGENCY COMMUNICATIONS FUND STATEMENT OF REVENUES AND EXPENDITURES ACTUAL BUDGET ESTIMATE PROPOSED 2000-2001 2001-2002 2001-2002 2002-2003 BEGINNING BALANCE - $ - $ - $ - REVENUES: 911 Fees - 173,000 173,000 178,000 Intergovernmental Revenues - 30,000 30,000 39,000 Total Revenues - 203,000 203,000 217,000 OTHER FINANCING SOURCES: Transfers from General Fund - 182,130 182,130 290,040 Total Other Financing Sources - 182,130 182,130 290,040 Total Revenues&Other Financing Sources - 385,130 385,130 507,040 TOTAL AVAILABLE RESOURCES - 385,130 385,130 507,040 EXPENDITURES: Public Safety Dispatch Services - 385,130 385,130 507,040 Total Expenditures - 385,130 385,130 507,040 ENDING FUND BALANCE - $ - $ - $ - 12 FIRE TRAINING CENTER FUND FUND DESCRIPTION is $14,060. For FY2003 revenues and expenditures are estimated to be $60,300 and $59,000 The Fire Training Center (FTC) Fund was created to respectively. The ending fund balance for FY2003 is account for the revenues generated by First estimated to be $15,360. Responder Fees and donations for training equipment and the construction and maintenance of ➢ Accomplishments for FY2002 the Fire Training Center. First Responder Fees are revenues that are generated by billing a patients ➢ Built burn house insurance company for first responder calls. ➢ Built confined space and trench simulator Insurance data is collected and provided to a billing ➢ Built rappelling tower service which bills the insurance companies and ➢ Built access road for training center remits the payments to the City. The Fire Department is receiving donations for materials and ➢ Objectives for FY2003 labor from the business sector, individuals and other Cities towards the construction of the training center. ➢ Three bay building for special apparatus equipment FUND NARRATIVE ➢ Haz-mat simulator The Fire Training Center project was established as ➢ Major Budget Items a separate fund late in FY2001. The fund ended FY2001 with a fund balance at September 30, 2001 ➢ Billing and collection service fee ($9,000) of $28,617. The estimated fund balance for FY2002 ➢ Training Center construction($59,000) STATEMENT OF REVENUES AND EXPENDITURES TOTAL ACTUAL BUDGET ESTIMATE REQUEST 2000-2001 2001-2002 2001-2002 2002-2003 BEGINNING FUND BALANCE $ - $29,750 $ 28,670 $ 14,060 REVENUES First Responder Fees 33,485 80,000 60,000 60,000 Interest - - 300 300 TOTAL REVENUES 33,485 80,000 60,300 60,300 TOTAL AVAILABLE RESOURCES 33,485 109,750 88,920 74,360 EXPENDITURES Public Safety Tools - 3,000 860 1,500 Contractual Services 4,868 12,000 9,000 9,000 Buildings 65,000 65,000 48,500 TOTAL EXPENDITURES 4,868 80,000 74,860 59,000 ENDING FUND BALANCE $ 28,617 $ 29,750 $ 14,060 $ 15,360 59 GENERAL OBLIGATION DEBT SERVICE FUND STATEMENT OF REVENUES AND EXPENDITURES ACTUAL BUDGET ESTIMATE PROPOSED 2000-2001 2001-2002 2001-2002 2002-2003 BEGINNING FUND BALANCE $ 243,496 $ 268,980 $ 267,700 $ 306,860 REVENUES: Ad Valorem Taxes: Current Taxes 1,244,564 1,707,690 1,687,810 1,922,440 Delinquent Taxes 13,554 22,460 22,460 20,670 Penalty and Interest 11,833 9,620 20,000 8,860 Total Ad Valorem Taxes 1,269,951 1,739,770 1,730,270 1,951,970 Interest Income 25,596 22,000 14,100 5,000 TOTAL REVENUES 1,295,547 1,761,770 1,744,370 1,956,970 TOTAL AVAILABLE RESOURCES $ 1,539,043 $ 2,030,750 $ 2,012,070 $ 2,263,830 EXPENDITURES: Principal Retirement $ 694,038 $ 951,750 $ 951,750 $ 1,125,890 Interest 572,434 787,300 748,460 829,790 Fiscal Agent Fees 4,876 5,000 5,000 6,000 TOTAL EXPENDITURES 1,271,348 1,744,050 1,705,210 1,961,680 ENDING FUND BALANCE $ 267,695 $ 286,700 $ 306,860 $ 302,150 ANNUAL REQUIREMENTS TO AMORTIZE GENERAL OBLIGATION DEBT Net of Self-Suppoted Debt Paid by Utility Fund October 1,2002,to Maturity 2,400,000 - ----- 2,000,000 1,600,000 - 1,200,000 800,000 "� 3 E � �� � ��� rrr�� � � € 3rm��J �' El 1"� ' i�r;;�. E.E. € ``' [ ,s n 10. , 3 ` Nch Ncb 19 rL0 r1, r10 ry0 r�0 r10 rO qO 9O CO �O �O �O ,LO �O ,y0 �O �O �O CO Principal 0 Interest 61 4B DEBT SERVICE FUND FUND DESCRIPTION FUND NARRATIVE The debt service funds, also know as interest and The financial statement for this particular fund is fairly sinking funds,are established by ordinance authorizing straight forward. Transfers are made from the 4B the issuance of bonds and providing for the payment of Sales Tax Revenue Fund sufficient for supporting bond principal and interest as they come due. The 4B annual debt service requirements. The estimated Debt Service fund receives sales tax as a transfer from ending fund balance at September 30, 2002, is the 4B Sales Tax fund to meet the debt service $182,220. This ending fund balance is primarily made requirements associated with the issuance of up of the required Reserve Fund of $149,150. The $1,710,000 of bonds in April 1996. The revenue bonds reserved monies can only be used if the current year's were issued by the Wylie Park and Recreation sales tax revenue stream is insufficient to support the Facilities Development Corporation and received debt. At the beginning of FY2003 outstanding revenue ratings of"Baa"from Moody's Investor's Service and a debt is $2,021,253. "BBB"from Standard & Poor's Ratings Service. STATEMENT OF REVENUES AND EXPENDITURES ACTUAL BUDGET ESTIMATE PROPOSED 2000-2001 2001-2002 2001-2002 2002-2003 BEGINNING FUND BALANCE $ 170,309 $ 170,610 $ 180,010 $ 182,220 REVENUES Interest Income 9,866 9,000 3,400 3,400 Transfer from 4B Operating Fund 138,000 139,300 139,300 142,050 TOTAL REVENUES 147,866 148,300 142,700 145,450 TOTAL AVAILABLE RESOURCES 318,175 318,910 322,710 327,670 EXPENDITURES Debt Service- Principal 55,000 60,000 60,000 65,000 Debt Service- Interest 82,445 79,290 79,290 75,850 Debt Service-Agent Fees 716 1,200 1,200 1,200 TOTAL EXPENDITURES 138,161 140,490 140,490 142,050 Fund Balance- Reserved for Debt 149.148 149.150 149.150 149.150 Fund Balance Unreserved 30,866 29,270 33,070 35,270 ENDING FUND BALANCE $ 180,014 $ 178,420 $182,220 $185,620 62 STREET CAPITAL PROJECT FUND FUND DESCRIPTION Accomplishments for FY2002 The Street Capital Project Fund was created to ➢ account for proceeds from the sale of general ➢ obligation bonds to be used for street improvements, drainage,curbs&gutters,alleys, sidewalks and traffic Objectives for FY2003 control. ➢ Begin construction on the Kirby/Stone connection. FUND NARRATIVES ➢ Complete design and begin construction on the Alanis Lane paving project. The primary funding sources for the Street Fund in ➢ Finalized construction plans for the Stone Road FY2003 are the unexpended proceeds of bonds issued and Ba►lard Avenue paving projects. in fiscal years 1999 and 2000, $4,500,000 in bonds ➢ Continue design and right-of-way acquisitions for issued in late 2001, $2,500,000 in bonds to be issued major street projects. in late 2002 and estimated additional interest earnings ➢ Complete design and begin construction of SH78 of$100,000. between Eubanks and Spring Creek. STATEMENT OF REVENUES AND EXPENDITURES ACTUAL BUDGET ESTIMATE BUDGET 2000-2001 2001-2002 2001-2002 2002-2003 BEGINNING FUND BALANCE $2,764,631 $6,298,730 $6,426,010 $8,181,420 REVENUES Interest Income 131,165 120,000 90,000 120,000 Street Assessments 5,596 - 2,900 - Miscellaneous Income 300 - 810 - Bond Proceeds 4,500,000 - 2,500,000 - TOTAL REVENUES 4,637,061 120,000 2,593,710 120,000 TOTAL AVAILABLE RESOURCES 7,401,692 6,418,730 9,019,720 8,301,420 EXPENDITURES Materials & Maintenance 30,111 30,000 8,780 30,000 Contractual Services 429,762 500,000 329,520 500,000 Capital Outlay 515,813 4,000,000 500,000 6,500,000 Transfer to Other Funds - - - - TOTAL EXPENDITURES 975,686 4,530,000 838,300 7,030,000 ENDING FUND BALANCE $6,426,006 $1,888,730 $8,181,420 $1,271,420 64 UTILITY FUND COMBINED STATEMENT OF REVENUES AND EXPENSES ACTUAL BUDGET ESTIMATE PROPOSED 2000-2001 2001-2002 2001-2002 2002-2003 OPERATING REVENUES: Water Service $ 2,326,133 $ 2,870,000 $ 2,653,460 $ 2,775,000 Sewer Service 1,418,742 1,600,000 1,562,930 1,623,000 Sewer Pass-Thru 341,769 370,000 378,000 393,000 Penalty& Interest 58,068 70,000 64,000 64,000 Water Tap Fees 138,151 130,000 160,000 120,000 Sewer Tap Fees 28,785 35,000 30,000 35,000 Reconnect Fees 1,958 4,000 3,500 3,000 TOTAL OPERATING REVENUES 4,313,606 5,079,000 4,851,890 5,013,000 OPERATING EXPENSES: Water Purchases 566,568 840,000 740,000 800,000 Sewer Treatment 347,490 1,102,450 339,120 1,070,550 Utility Administration 216,523 264,310 257,830 278,680 Utilities 612,157 2,052,000 1,047,310 1,677,450 Engineering 196,942 231,590 229,720 377,810 Utility Billing 224,356 529,380 499,490 578,460 Combined Services - 104,100 106,200 79,700 TOTAL OPERATING EXPENSES 2,164,036 5,123,830 3,219,670 4,862,650 NET OPERATING INCOME(LOSS) 2,149,570 (44,830) 1,632,220 150,350 NON-OPERATING REVS(EXP): Utility Pre-treatment Fees 11,871 16,170 16,170 33,000 Interest Income 130,395 110,000 65,000 65,000 Miscellaneous Income 11,511 7,500 26,000 10,000 Debt Service (1,104,509) (1,194,130) (1,194,130) (1,284,100) Transfer from Other Funds - 42,400 - - Transfer to Other Funds (420,000) (420,000) (420,000) (420,000) TOTAL NON-OPERATING REVS(EXP) (1,370,732) (1,438,060) (1,506,960) (1,596,100) NET INCOME(LOSS) 1,837,896 (1,482,890) 125,260 (1,445,750) BEG FUND BALANCE(WORKING CAP) 2,268,292 3,019,520 4,106,190 3,147,150 Adjustment to Fund Balance - - (1,084,300) - END FUND BALANCE(WORKING CAP) $ 4,106,188 $ 1,536,630 $ 3,147,150 $ 1,701,400 65 UTILITY CONSTRUCTION FUND FUND DESCRIPTION for the Rush Creek lift station and the force main to Twin Lakes lift station. The Utility Construction fund was created as a Construction is underway on the Rush sub-fund of the Utility Fund to account for Creek lift station and should be finished proceeds from the sale of general obligation early in FY2003. and revenue bonds and State grants to be used for the acquisition and construction of > Completed miscellaneous utility major water and wastewater improvements. replacements at various locations in the city. Accomplishments for FY2002 Objectives for FY2003 > Identified and completed engineering designs for utility relocations along SH78 north of > Completion of the Rush Creek lift station FM544 intersection. and the force main to Twin Lakes lift station. ➢ Completed acquisition of easements for the force main between Rush Creek and ➢ Finish the design and engineering of three Twin Lakes lift stations. outfall sewer lines to the new Regional Muddy Creek Wastewater Treatment > Completed design and bid the contracts Plant. STATEMENT OF REVENUES AND EXPENDITURES ACTUAL BUDGET ESTIMATE BUDGET 2000-2001 2001-2002 2001-2002 2002-2003 BEGINNING FUND BALANCE $3,290,278 $2,507,080 $2,519,440 $2,154,230 REVENUES Interest Income 153,330 110,000 34,790 40,000 Bond Proceeds - - 1,150,000 - Transfer from Impact Fund - - - - TOTAL REVENUES 153,330 110,000 1,184,790 40,000 TOTAL AVAILABLE RESOURCES 3,443,608 2,617,080 3,704,230 2,194,230 EXPENDITURES Water& Sewer Construction 881,770 1,500,000 1,550,000 1,500,000 Transfer to Other Funds 42,400 42,400 - - TOTAL EXPENDITURES 924,170 1,542,400 1,550,000 1,500,000 ENDING FUND BALANCE $2,519,438 $1,074,680 $2,154,230 $694,230 66 FLEET REPLACEMENT FUND DEPARTMENT FUNCTION FUND NARRATIVE The Fleet Replacement fund is an internal In FY2002, fleet purchases included the service fund established to accumulate sufficient scheduled replacement of one pickup each for resources to replace existing equipment which the Streets, Wastewater Utilities and Meter has reached or exceeded its useful life. Services departments. One additional Police Resources are acquired through charges to patrol car and two additional Building Inspections operating departments in the governmental and trucks were purchased with funds from the enterprise type funds. The charges are departments' operating budgets. calculated using a straight-line amortization of each piece of equipment based upon the item's Proposed fleet purchases for FY2003 include the expected life. scheduled replacement of four Police patrol cars, one Animal Control truck, one Building When a piece of equipment has reached the end Inspections truck and a crew cab maintenance of its projected useful life, a decision will be truck for Parks. Parks will also purchase a made as to whether the equipment should be mower with fees accumulated on a tractor which replaced. If the cost of retaining the equipment is due for replacement. The Fleet Fund will also (e.g. maintenance expenditures and length of replace a backhoe assigned to the Street down time) does not exceed a predetermined Department. amount, then the equipment will be kept in service. However, once the equipment has been fully amortized, a department will not continue to make payments to the Fleet Replacement Fund. Interest earnings and equipment auction proceeds will help offset the impact of inflation on the replacement costs of equipment. Department Contribution Vehicle Type 2003 Cost Facilities and Fleet Services $2,000 Police 68,280 4 patrol cars $88,000 Fire 62,170 Animal Control 1,860 1 half ton pickup 13,000 Building Inspections 13,300 1 compact ext. cab pickup 13,000 Code Enforcement 4,380 Streets 31,000 1 backhoe 50,000 Parks 39,640 1 crew cab pickup, 1 mower 43,000 Utilities-Administration 2,860 Utilities -Water/Sewer 30,100 Engineering 6,500 Meter Services 6,280 TOTAL ALL DEPARTMENTS $268,370 $ 207,000 79 FLEET REPLACEMENT FUND STATEMENT OF REVENUES AND EXPENDITURES ACTUAL BUDGET ESTIMATE PROPOSED 2000-2001 2001-2002 2001-2002 2002-2003 BEGINNING FUND BALANCE $493,843 $ 596,090 $ 597,430 $773,080 REVENUES Auction Proceeds 13,110 10,000 8,700 10,000 Contributions from Departments. 210,170 221,680 221,680 268,370 Interest and Miscellaneous Income 26,448 15,000 26,740 15,000 TOTAL REVENUES 249,728 246,680 257,120 293,370 TOTAL AVAILABLE RESOURCES 743,571 842,770 854,550 1,066,450 EXPENDITURES General Government 37,770 20,000 18,270 119,000 Police/Fire 89,102 - 18,030 88,000 Utilities 19,270 34,000 45,170 - TOTAL EXPENDITURES 146,142 54,000 81,470 207,000 TOTAL FUND BALANCE $ 597,429 $ 788,770 $ 773,080 $ 859,450 80 CAPITAL EQUIPMENT/EXPANDED LEVELS OF SERVICE SUMMARY FUNDED IN FY2003 General Fund Utility Fund City Manager Utility Administration Laptop computer-PIO 2,500 Computer 1,500 Desk 700 3,200 Utilities Municipal Court Equipment Operator(1) 40,150 Automated phone attendant with Maintenance Worker(1) 37,440 on-line inquiry/payments processing 10,900 Truck 30,000 Water Line on Cotton Belt 125,000 Finance Water Line on Jackson 150,000 Computer 1,500 Water Line on Cooper 110,360 Furniture 2,000 2"Water Meters 10,000 3,500 Sanitary Sewer Line on Cotton Belt 118,000 Facilities Concrete Saw 22,000 Air Conditioning at Municiplal Complex 24,000 Mini-Excavator 25,000 Skid Steer Loader 25,000 Combined Services I& I Monitors(2) 12,000 Tax Note Financing: Security Gate(Motorized)SR/Center 12,000 Vehicles 93,000 Financial Software/Hardware 200,000 716,950 Major Tools and Equipment 141,600 434,600 Utility Billing Meters 160,000 Police Computer System(Firefly program) 20,000 Patrol Officer(2) 109,060 Increase hours of A/P Clerk 1,500 CID 54,530 181,500 Upgrade CID to Sergeant 14,590 Crossing Guard(1/2) 3,190 Total Utility Fund 899,950 Police Cruiser w/equipment 50,950 Computer Equipment 8,930 4B Sales Tax Fund Cubicle 3,000 Recreation-Community Center Other Equipment 4,600 Increase hours for two Building 248,850 Monitor positions 20,770 Fire Computer 2,000 GIS Software 7,500 Chairs/Tables 6,000 Equipment(Shuffleboard) 1,500 Animal Control 30,270 Upgrade P/T to F/T 29,200 Library Rework floor-additional cages 11,000 Remodel(NC) 7,000 40,200 Shelving 3,800 Planning 10,800 Computer 1,500 Total 4B Sales Tax Fund 41,070 Building Inspections Software 2,500 Emergency Communications Fund CAD SQL Server upgrade 30,380 Code Enforcement Software 3,000 Total Emerg Communications Fund 30,380 Streets Fleet Replacement Fund Crew Leader(1) 49,150 4 Patrol Cars for Police 88,000 Street overlay program 250,000 1/2 Ton Pickup for Animal Control 13,000 Light Bar and auto analyzer 2,700 1 Compact PU for Bldg Inspections 13,000 252,700 1 Backhoe for Streets 50,000 1 Crew Cab Pickup for Parks 43,000 Parks 1 Mower for Parks Maintenance Worker(2) 73,860 Quail Meadow(Grant) 37,850 Total Fleet Replacement Fund 207,000 Flower Planters 1,320 Curb Dresser 1,450 Total All Funds 2,333,520 114,480 Recreation Program Leaders(Wylie Wave)(2) 6,190 Security Lights-Olde City Park 2,000 8,190 83 Total General Fund 1,155,120 WYLIE CITY COUNCIL AGENDA ITEM NO. 14, September 10, 2002 Issue Consider and act upon an ordinance fixing the tax rate/levy for 2002 and for the fiscal year 2002-2003 Budget. The tax rate proposed is seventy-one and half cents($0.715)per$100 of assessed value. Background In accordance with the Truth-in-Taxation laws of the State of Texas,notices must be published and a public hearing must be held if an entity's proposed tax rate exceeds 103%of the effective tax rate. The City Council is required to vote on the proposed tax rate and the City must publish the results ofthe roll call vote at least seven days prior to the first scheduled public hearing. The results of the roll call vote were published in The Wylie News on August 21,2002,and the first public hearing was held August 27, 2002. The final public hearing will be held on September 10, 2002. The proposed tax rate of$0.715 represents a one-half cent decrease from the FY2002 rate. One cent of the proposed tax rate will generate approximately$92,900. The tax rate for maintenance and operations is$0.503896 per$100 of assessed valuation and the debt service rate is$0.211104. Financial Considerations This tax ordinance will generate new levies of$4,588,788 in the General Fund and$1,922,443 in the General Obligation Debt Service Fund. The revenue from the ad valorem taxes is the primary source of funding in the General Obligation Debt Service Fund and represents approximately 48%oftotal General Fund revenues. Other Considerations Article 7, Section 3(D),Failure to Adopt, of the City's Home Rule Charter states that if the City fails to adopt the budget by the twenty-seventh day of September,the tax rate adopted will be the same as the current fiscal year. The adopted Fiscal Year 2002-2003 budget requires the support of this ordinance. Staff Recommendation It is recommended that the City Council adopt the proposed 2002 Tax Rate and Levy Ordinance as submitted. Attachments Ordinance 2002 Property Tax rates in City of Wylie as published in The Wylie News, August 7, 2002 gi // &A-A_ e cipirsAps, Prepared by Review;gi y 'ance City Manager •orr ORDINANCE NO. AN ORDINANCE FIXING THE TAX RATE AND LEVY IN AND FOR THE CITY OF WYLIE, TEXAS, UPON ALL TAXABLE PROPERTY IN SAID CITY OF WYLIE, TEXAS, FOR THE PURPOSE OF PAYING THE CURRENT EXPENSES OF SAID CITY OF THE FISCAL YEAR ENDING SEPTEMBER 30, 2003, AM) FOR THE FURTHER PURPOSE OF CREATING A SINKING FUND TO RETIRE THE PRINCIPAL AND INTEREST OF THE BONDED INDEBTEDNESS OF SAID CITY; PROVIDING FOR A LIEN ON ALL REAL AND PERSONAL PROPERTY TO SECURE PAYMENT OF TAXES DUE THEREON; CONTAINING A SEVERABILITY CLAUSE; REPEALING ALL ORDINANCES AND PARTS THEREOF IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council has this date, by way of Ordinance duly passed, adopted a Budget of operation for the City for fiscal year 2003; and WHEREAS, the aforesaid Ordinance anticipates and requires the levy of an ad valorem tax on tangible taxable property in the City of Wylie; and WHEREAS, it is necessary to levy such an ad valorem tax at a given rate to generate revenues sufficient to meet projected expenses;and WHEREAS, the City has fully and timely complied with all notice and other requirements relative to the adoption of a tax rate for fiscal year 2003; and, WHEREAS, notice of the proposed tax rate, as well as the effective tax rate, has been published as required by law and the City has received no formal protest thereof; NOW THEREFORE, BE IT ORDAINED by the City Council of the City of Wylie, Texas, as follows: Section 1. There is hereby levied for the fiscal year 2003 upon all real property situated within the corporate limits of said City of Wylie, Texas, and upon all personal property which was owned within the corporate limits of said City of Wylie, Texas, on the first day of January, A.D. 2002, except so much thereof as may be exempt by the Constitution or laws of the State of Texas, a total tax of seventy-one and half cents (0.715) on each One Hundred Dollars ($100) of assessed valuation on all said property which said total tax herein so levied shall consist and be comprised of the following components: a) An ad valorem tax of and at the rate of Fifty and Three Thousand Eight Hundred Ninety Six ten-thousandths cents (0.503896) on each One Hundred Dollars($100) of assessed valuation of said taxable property is hereby levied for the general city purposes and to pay the current operating expenses of said City of Wylie, Texas, for the fiscal year ending September 30, 2003, which tax, when collected shall be appropriated to and for the credit of the General Fund of said City of Wylie, Texas. b) An ad valorem tax of and at the rate of Twenty-One and One Thousand One Hundred Four ten-thousandth cents (0.211104) on each One Hundred Dollars ($100) of assessed valuation of said taxable property is hereby levied for the purpose of creating an Interest and Sinking Fund with which to pay the interest and retire the principal of the valid bonded indebtedness, capital lease payments, and related fees of the City of Wylie, now outstanding and such tax when collected shall be appropriated and deposited in and to the credit of the Interest and Sinking Fund of said City of Wylie, Texas,for the fiscal year ending September 30, 2003. Section 2. The City of Wylie shall have a lien on all taxable property located in the City of Wylie to secure the payment of taxes, penalty and interest, and all costs of collection, assessed and levied hereby. Section 3. Taxes are payable in McKinney, Texas, at the Office of the Tax-Assessor Collector of Collin County. The City shall have available all the rights and remedies provided by law for the enforcement of the collection of taxes levied under this ordinance. Section 4. That the tax roll presented to the City Council, together with any supplements thereto,be and same are hereby accepted and approved. Section 5. Should any paragraph, sentence, sub-division, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal, or invalid, the same shall not affect the validity of this ordinance as a whole or any part or provision thereof, other than the part or parts as declared to be invalid, illegal, or unconstitutional. Section 6. This ordinance shall be in full force and effect from and after its adoption by the City Council and publication of its caption as the law and the City Charter provide in such cases. Section 7. That all other ordinances and code provisions in conflict herewith are hereby repealed to the extent of any such conflict or inconsistency and all other provisions of the Wylie City Code not in conflict herewith shall remain in full force and effect. Section 8. The repeal of any ordinance, or parts thereof, by the enactment of this Ordinance, shall not be construed as abandoning any action now pending under or by virtue of such ordinance; nor shall it have the effect of discontinuing, abating, modifying or altering any penalty accruing or to accrue, nor as affecting any rights of the municipality under any section or provision of any ordinances at the time of passage of this ordinance. DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas, on this the 10th day of September, 2002. John Mondy, Mayor ATTEST Barbara Salinas, City Secretary 2002 Property Tax Rates in City of Wylie This notice concerns 2002 property tax rates for CITY OF WYLIE.It presents information about three tax rates.Last year's tax rate is the actual rate the taxing unit used to determine property taxes last year.This year's effective tax rate would impose the same total taxes as last year if you compare properties taxed in both years.This year's rollback tax rate is the highest tax rate the taxing unit can set before taxpay- ers can start tax rollback procedures.In each case these rates are found by dividing the total amount of taxes by the tax base(the total value of taxable property)with adjustments as required by state law.The rates are given per$100 of property value. Last year's tax rate: Last year's operating taxes $3,690,994 Last year's debt taxes $1,743,265 Last year's total taxes $5,434,259 Last year's tax base $754,758,194 Last year's total tax rate 0.720000/$100 This year's effective tax rate: Last year's adjusted taxes(after subtracting taxes on lost property) $5,420,621 /This year's adjusted tax base(after subtracting value of new property) $840,610,116 =This year's effective tax rate 0.644843/$100 x 1.03=maximum rate unless unit publishes notices and holds hearing 0.664188/$100 This year's rollback tax rate: Last year's adjusted operating taxes(after subtracting taxes on lost property and adjusting for any $3,681,946 transferred function,tax increment financing and/or enhanced indigent health care expenditures) /This year's adjusted tax base $840,610,116 =This year's effective operating rate 0.438009/$100 X 1.08=This year's maximum operating rate 0.473049/$100 +This year's debt rate 0.211104/$100 =This year's rollback rate 0.684153/$100 STATEMENT OF INCREASE/DECREASE If City of Wylie adopts a 2002 tax rate equal to the effective tax rate of$0.644843 per$100 pf value,taxes would increase compared to 2001 taxes by$557,923. SCHEDULE A Unencumbered Fund Balances The following estimated balances will be left in the unit's property tax accounts at the end of the fiscal year.These balances are not encumbered by a corresponding debt obligation. Type of Property Tax Fund Balance Maintenance&Operations $2,109,244 Interest&Sinking ' $ 306,860 SCHEDULE B ' 2002 Debt Service. The unit plans to pay the following amounts for long-term debts that are secured by property taxes.These amounts will be paid from property tax revenues(or additional sales tax revenues,if applicable). • • Description of Debt Principal or Interest to be Other Amounts Total Contract Payment Paid from to be Paid Payment to be Paid from Property taxes Property Taxes Tax Refunding Bonds Series 1993 $227,550 $70,861 $500 $298,911 G.O Bonds Series 1995 $62,784 $63,436 $500 $126,720 G 0 Bonds Series 1997 $55,556 $68,985 $500 $125,041 Tax Notes Series 1998 $160,000 $17,898 $500 $178,398 G 0 Bonds Series 1999 • $105,000 $156,344 $500 $261,844 G 0 Bonds Series 2000 $60,000 - $101,760 $500 $162,260 G O Bonds Series 2001 $135,000 $200,913 $500 $336,413 Tax Notes Series 2001 $95,000 . $12,688 $500 . $108,188 Public Property Fin.Cont.OB Series 1995 $35,000 $5,190 $500 $40,690 Public Property Fin.Cont.OB Series 1999 $60,000 $10,945 $500 $71,445 G.O.Bonds Series 2002 $85,000 $112,500 $500 $198,000 •Tax Notes Series 2002 $45,000 $8,270 $500 $53,770 Total required for 2002 debt service $1,961,680 -Amount(if any)paid from funds listed in Schedule A $0 -Amount(if any)paid from other resources $0 ' -Excess collections last year $0 =Total to be paid from taxes in 2002 $1,961,680 , +Amount added in anticipation that the unit will collect only 100%of taxes in 2002 $0 =Total Debt Levy $1,961,680 This notice contains a summary of actual effective and roll back tax rate calculations.You can inspect a copy of the full cal- culations at 1800 N.Graves,Suite 170,McKinney,TX 75069 Name of person preparing this notice: Kenneth L.Maun; Title:Collin County Tax Assessor Collector Date Prepared:August 7,2002 12-1t-339 VVYLIE CITY COUNCIL AGENDA ITEM NO. � , September 10, 2002 Issue Consider and act upon a Resolution to reimburse certain capital and related expenditures with proceeds from future debt revenues from general obligation bonds. Background The City of Wylie intends to issue general obligation bonds maturing over a twenty(20)year period totaling $2,500,000 to finance the costs of certain street improvements, including drainage, curb and gutters, sidewalks, landscaping, traffic signalization and utility relocation. This particular $2.5 million issue is for the purpose of extending the expansion of SH78 North from Eubanks Lane to Spring Creek. The extension northward of SH78 is being made to facilitate the location of a Wal Mart Super Center east of the Municipal Complex. Financial Consideration The general obligation bonds will be sold on September 24, 2002, and the City's financial advisors will bring results of the sale to the Council for its approval. The proceeds from the sale of the general obligation bonds will be available to the City by October 31, 2002. General obligation bonds of the City currently carry an "A3" rating from Moody's Investor Service and an "A-" rating with Standard & Poors Rating Service. New bond ratings will be determined with the issue of the new debt. Other Considerations This resolution complies with the requirements of Treas. Reg. 1.150-2, which states that the issuer of tax-exempt obligations must declare,by resolution, its expectation to reimburse expenditures. Attachments Resolution Off' Prepared by Revi d by mance City an pproval A RESOLUTION declaring expectation to reimburse expenditures with proceeds of future debt. WHEREAS, the City of Wylie, Texas (the "City") plans to issue tax exempt obligations to finance the costs of street improvements, including drainage, curb, gutters, sidewalks, landscaping, traffic signalization and utility line relocation and the acquisition of land and right- of-way therefor, (collectively, the "Projects"); and WHEREAS, prior to the issuance of such obligations, the City will make expenditures for the Projects from existing funds on hand, and it is the intent of the City to reimburse such funds with the proceeds of sale of such obligations; and WHEREAS, under Treas. Reg. § 1.150-2 (the "Regulation"), an official intent to reimburse expenditure with the proceeds of tax exempt obligations must be made within 60 days of the date of the original expenditure; and WHEREAS, the City desires to preserve its ability to reimburse the expenditures with proceeds of tax-exempt obligations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS THAT the City reasonably expects to reimburse capital expenditures with respect to the Projects paid with funds on hand from the proceeds of sale of tax exempt obligations hereafter to be issued, and this resolution shall constitute a declaration of official intent under the Regulation. The maximum principal amount of tax exempt obligations expected to be issued for the Projects is $2,500,000. PASSED AND ADOPTED this August 27, 2002. CITY OF WYLIE, TEXAS Mayor ATTEST: City Secretary A RESOLUTION declaring expectation to reimburse expenditures with proceeds of future debt. WHEREAS, the City of Wylie, Texas (the "City") plans to issue tax exempt obligations to finance the costs of street improvements, including drainage, curb, gutters, sidewalks, landscaping, traffic signalization and utility line relocation and the acquisition of land and right- of-way therefor, (collectively, the "Projects"); and WHEREAS, prior to the issuance of such obligations, the City will make expenditures for the Projects from existing funds on hand, and it is the intent of the City to reimburse such funds with the proceeds of sale of such obligations; and WHEREAS, under Treas. Reg. § 1.150-2 (the "Regulation"), an official intent to • reimburse expenditure with the proceeds of tax exempt obligations must be made within 60 days of the date of the original expenditure; and WHEREAS, the City desires to preserve its ability to reimburse the expenditures with proceeds of tax-exempt obligations. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS THAT the City reasonably expects to reimburse capital expenditures with respect to the Projects paid with funds on hand from the proceeds of sale of tax exempt obligations hereafter to be issued, and this resolution shall constitute a declaration of official intent under the Regulation. The maximum principal amount of tax exempt obligations expected to be issued for the Projects is $2,500,000. PASSED AND ADOPTED this August 27, 2002. CITY OF WYLIE, TEXAS Mayor ATTEST: City Secretary WYLIE CITY COUNCIL AGENDA ITEM NO. (p , September 10, 2002 Issue Hold a Public Hearing to consider and act upon a change in zoning from Agriculture(A)to Planned Development(PD)for Single-Family Residential,generally located west of FM 544 South and south of Stone Road and Stoneridge Farms Addition, being all of a certain 45.07 acre tract of land, as described in Volume 309,Page 285 ofthe Deed Records of Collin County,Texas and being the same tract described in Volume 2359,Page 296 of the Deed Records of Collin County,Texas, situated in the A. Atterberry Survey,Abstract No. 23, City of Wylie, Collin County, Texas. (Zoning Case No. 2002-06) Background The applicant is has requested that the application be withdrawn from consideration. Financial Considerations Zoning Application Fee—Paid Other Considerations N/A Board/Commission Recommendation The request was withdrawn prior to consideration by the Planning &Zoning Commission. Staff Recommendation N/A Attachments Letter requesting withdrawal of the zoning request. Prepared by Re •' ed by inane City Man Approval AUG-20-02 02 :50 PM CARGILL-CHESHIER 9726805166 P. 02 Realty Development Trust 1771 International Parkway.Suite 127 Richardson.Texas 75081 August 20, 2002 Mr. Claude Thompson City Planner City of Wylie 2000 Highway 78 North Wylie, Texas 75098 RE: Wylie Zoning Case 02-06 Via: Fax Dear Sir: Subsequent to in depth discussions regarding the rezoning of the subject property, we are formerly hereby withdrawing our application to rezone the property as submitted under ZC 02-06. The rezoning as submitted under ZC 02-06, a Planned Development District tied to Single Family—20 Residential District, would place the developed lots far from the reach of prospective homebuyers attempting to build homes In a price range supported by the present properties developed adjacent to the subject property. In brief, both economic and engineering studies addressing the proposed 20,000 square foot minimum lot size have Indicated that the price of a developed lot, which directly affects the price of the final constructed residence, would be exorbitant when compared to the current and forecast socio-economic conditions in the Wylie market. It is our intent to further study the available options with respect to the subject property and resubmit for rezoning at a later date. Sincerely, Realty D el a at • , /,_ - C. hillip =.g Managing Director WYLIE CITY COUNCIL AGENDA ITEM NO. 9, September 10, 2002 Issue Hold a Public Hearing to consider and act upon a change in zoning from Neighborhood Services(NS) to Single-Family 8.5/17(SF-8.56/17)Residential,generally located east of Ballard Avenue and south of Southplace Estates Addition, being part of a certain 48.516 acre tract as described in Clerks File No. 95-0018290, in the Deed Records of Collin County, Texas. (Zoning Case No. 2002-07) Background The applicant is has requested that the application be withdrawn from consideration. Financial Considerations Zoning Application Fee—Paid Other Considerations N/A Board/Commission Recommendation The request was withdrawn prior to consideration by the Planning&Zoning Commission. Staff Recommendation N/A Attachments None Prepared by Revie d by mane City Mana Approval WYLIE CITY COUNCIL AGENDA ITEM NO. B September 10, 2002 Issue Consider and act upon approval of an Ordinance abandoning the right-of-way of Butler Street between South Ballard Avenue and South Jackson Avenue, and abandoning the right-of-way of the alley within Block 33 of the Railroad Addition(being the segment running north-to-south between Butler Street and State Highway 78 and located between Ballard Avenue and Jackson Avenue). Back2round Adjoining property owners have requested that the City abandon the following public rights-of-way. • That segment of Butler Street between South Ballard Avenue and South Jackson Avenue. • That segment of the alley within Block 33 of the RailRoad Addition,between Ballard Avenue and Jackson Avenue and extends between Butler Street and S.H. 78. Both Butler Street and the alley were created by the platting of the Railroad Addition, one of the original subdivisions within the City of Wylie. The Butler Street right-of-way is 80 feet wide and the segment to be abandoned is approximately 270 feet in length, totaling 21,600 square feet. Butler has 35 feet of asphalt paving and open ditch drainage,which are not centered within the right-of-way but is offset 5.5 feet toward the north right- of-way line. Butler merges with Jackson Avenue in a three-way intersection at State Highway 78. In July of 2002,the City Council rezoned the properties abutting Butler on the south from Single-Family Residential(SF 8.5/17)to Corridor Commercial (CC)District. The western portion of this property fronting Jackson is occupied by the Regal Lube and Oil, and the eastern portion fronting Ballard is currently vacant but anticipate developments of office and retail uses. The alley is 20 feet wide and the segments to be abandoned is 103.75 feet long, containing 2,075 square feet. The alley is unimproved,but serves as the location of electric lines. Properties abutting the subject alley are zoned Corridor Commercial (CC) District, and the eastern portion fronting Ballard Avenue is occupied by a retail use. Improvements to S.H. 78 anticipate that Butler Street will be closed at Jackson,and Jackson retained as the S.H. 78 access/egress. These improvements will also close the alley at S.H. 78. These rights- of-way segments will become dead-ends with insufficient area for vehicles to turn around. All owners of properties abutting the subject segments of Butler and the alley have indicated agreement with the closure as well as potential interest in ownership of that portion of the right-of- way that abuts their parcels. These parcels wish to utilize portions of the subject street and alley corridors as a private drives in order to access off-street parking which the code does not allow to be accessed directly from public rights-of-way. Replatting of adjacent properties in order to incorporate the right-of-way and create easements for utilities will require future approval of the City Council. Financial Considerations City Code(Ordinance No. 96-25)requires that the City convey, sell or exchange abandoned street or alley property for fair market value, and is precluded from giving the property away or selling it for less than fair market value. The City acquired the services of Right-of-Way Acquisition Consultants to conduct an appraisal of the property and establish its fair market value. The appraisal(attached) indicates that the fair market value of the property is established at $8.50 per square foot for the 23,675 square feet, or a total value of$201,238 and rounded by the appraiser to $200,000. The appraisal concludes that,due to its adjacency to S.H. 78 and retail potential,the alley and street right- of-way are valued at the same price,although they may be abandoned to multiple parties. The cost of the appraisal is also to be paid proportionately by those purchasing the abandoned right-of-way. In accordance with State law, these funds will be placed in the Street Capital Fund for purchases and improvements of streets and/or alleys. Other Considerations 1. In its current condition this segment of Butler Street serves as limited access to abutting properties and provision of storm water drainage. The unimproved alley provides for electric services. Following abandonment, the subject right-of-way will be incorporated into abutting properties by replatting and serve as access drives for redevelopment of the area. 2. Improvements to State Highway 78 will require closure of Butler Street at Jackson Avenue and the subject alley at S.H. 78,rendering both of these segments dead-end corridors open only to the east and south respectively. The remaining residue of street and alley will not provide sufficient space for vehicles to turn around 3. The street and alley were originally platted with oversized streets and short blocks to serve small residential lots of narrow width and shallow depth. The area is in transition from these older residential uses to newer and larger nonresidential uses requiring street front access and parking and less likely to utilize the alley for access and services. 4. On August 13, 2002,the City Council approved abandonment of the alley through Block 34 of the Railroad Addition,which was a continuation of the subject alley toward the south. Board/Commission Recommendations NA Staff Recommendations Staff recommends abandonment of the subject street and alley segments. Attachments Ordinance Appraisal Prepared by eview by mance City Man proval ORDINANCE NO. AN ORDINANCE OF THE CITY OF WYLIE, TEXAS, ABANDONING A PORTION OF BUTLER STREET AND ADJACENT ALLEY:PROVIDING THAT SUCH ABANDONMENT SHALL BE IN THE INTEREST IN WHICH THE CITY MAY LEGALLY AND LAWFULLY ABANDON; PROVIDING THAT SAID PORTION OF ALLEY SHALL BE OFFERED FOR SALE TO ADJACENT PROPERTY OWNERS; AND PROVIDING AN EFFECTIVE DATE: WHEREAS,the property described herein includes the platted right-of-way of Butler Street being eighty(80)feet in width and two hundred seventy(270)feet in length, and platted alley right- of-way being twenty(20)feet in width and one hundred three and seventy hundredths(103.75)feet in length located between Ballard Avenue and Jackson Avenue within Block 34 of the Railroad Addition; WHEREAS, owners of the property adjacent to said street and alley rights-of-way have requested that the rights-of-way be abandoned and be sold to adjacent property owners for use in conjunction with the redevelopment of these adjacent properties, said owners of adjacent properties having agreed to the purchase of the appropriate abutting right-of-way; and WHEREAS, the City of Wylie has determined that said portion of street and alley are no longer needed for public access purposes,provided that existing utilities located within said rights-of- way are converted to easements through platting or other legal instruments by those new owners acquiring said rights-of-way; NOW'THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WYLIE,TEXAS,THAT: SECTION 1. That the above described street and alley rights-of-way are no longer necessary for public access purposes, provided that existing utilities shall be located within easements, and that said portion of street and alley should be abandoned in favor of adjacent property owners. SECTION 2. That this abandonment shall extend only to the public right,title and interest which the City of Wylie, Texas may have in and to said street and alley, and shall be construed to extend only to such interest that the governing body of the City of Wylie may legally and lawfully abandon. SECTION 3. That this ordinance shall be in full force and effect from and after its adoption by the City Council, as the law in such cases provides. DULY PASSED AND APPROVED by the City Council of the City of Wylie,Collin County, Texas this day of September, 2002. John Mondy,Mayor City of Wylie,Texas ATTEST: Barbara Salinas, City Secretary City of Wylie,Texas EVALUATION ASSOCIATES RIGHT OF WAY LAND RIGHTS ACQUISITION APPRAISAL SOLUTIONS August 30, 2002 Mr. Claude Thompson Director of Planning and Zoning Department City of Wylie 2000 Hwy 78 Wylie, Texas 75098 Re: City of Wylie - Butler Street Right of Way Abandonment A consultation report valuing the proposed abandonment of a section of Butler Street(an 80 ft wide street ROW,between Ballard Street and Hwy 78-21,600 SF, and an adjacent 20 ft wide alley - 2,075 SF), totaling approximately 23,675 SF. Butler Street runs east/west adjacent to lots fronting Ballard and Jackson, and the alley runs north/ south; both are part of Block 34, Railroad Addition, City of Wylie, Collin County, Texas. Dear Mr. Thompson: At your request, we have conducted the investigations and analysis necessary to develop an estimate of the Market Value of the fee simple interest in the above referenced property based on the economic conditions which prevailed on the valuation date of August 30,2002. It is our understanding that this value estimate will be used for internal decision making purposes regarding the possible abandonment of all, or part of, the described public right of way by the City to one or more adjoining property owners. Subject Site Description Based on a review of public records and an inspection of the property, the subject property is the right of way of Butler Street and the alley between Lots 7, 2B, 3B, 4C, 5B, and 6B (as depicted in the accompanying exhibits). The referenced portion of Butler Street between Ballard Street and Hwy 78 is approximately 21,600 SF, and alley; 2,075 SF. This property is differentiated from the alley abandonment valued July 31, 2002 due to the location and exposure to Hwy 78. The alley is a grassy, generally level area not noticed to be a functional and used public alley. It would not be uncommon for this area to serve as common access and/or utility easements for a future platted lot or addition. Being public rights of way, the property being appraised may contain public utilities. This is not a detrimental condition, nor significant encumbrance to the land rights. As an independent tract of land, visibility and accessibility is excellent, but the relatively narrow shape limits independent use. The surrounding area is currently zoned for commercial use. It is adjacent to a Jack in the Box Restaurant, Jiffy Lube auto service facility, a one story older brick veneer, retail building, and vacant land. 11615 Forest Central Drive • Suite 205 • Dallas,Texas 75243-3917 • (214)553-1414 • Fax(214)553-1615 1 PUBLIC INTEREST ADVISORY and DISCLAIMER The Appraisal ProfessionfUSPAP The performance and delivery of real estate appraisal services to the public is a regulated profession, which is legally done only by licensed or certified specifically trained persons,following the Uniform Standards of Professional Appraisal Practice (USPAP). USPAP has been established by the Appraisal Foundation, and adopted by the Appraisal Standards Board (a quasi-body of the U.S. Government, which monitors state licensing and certification requirements and compliance enforcement). What Is An Appraisal Report? Whether appraisal services are delivered in the form of a fully documented self-contained written report, a consultation letter which states a value range conclusion, or a drive-by inspection followed by a telephone call offering a value opinion, all utterances of value related opinions by an appraiser are subject to the same level of scrutiny in a peer review investigation. This is an important public interest issue. Therefore, every work product of a professional real estate appraiser is 'an appraisal report' of some type, and as such, is also subject to USPAP review. The `report', whether written or verbal, must clearly state the limitations of the use. Even if reported verbally, the valuation `report' must be supported by file memorandum containing supporting data, evidence of the scope of analysis, specific language related to the assumptions and limiting conditions of the appraisal process, as well as the signed Affidavit and Certification of the appraiser. Scope of this Appraisal Services Assignment We have conducted research regarding the subject property, and developed data which is maintained in our office file. In the interest in expedition and efficiency, this report is abbreviated. With that understanding, under USPAP, this report is classified as limited in scope, from the analysis perspective, and is in restricted format in reporting, and it should be used only for the consultation purpose stated herein. Use of this report for purposes other than use by the City of Wylie and their professional staff for the purposes of financial planning, and having a valuation basis for the abandonment of Butler Street and the adjacent alley may not serve the best interests of all concerned. As previously mentioned, details of the compared sales transactions, and related analysis calculations, has been retained in the office file. This was done in the interest of expedition, and cost saving to the Client. A more detailed report would include discussion of the competitive and compared sales data, photographs, and possibly plats, of the sales data, and other exhibits. Texas Property Code Also, in consideration of Texas Property Code 21.0111 (Disclosure of Valuation Information), this specific written report was not prepared to be used for condemnation purposes. Reports prepared for condemnation purposes should contain more detail on the compared sales, the owner being aware of the opportunity to meet with the appraiser and discuss the acquisition, and to review a written appraisal report. Therefore, if the opinions offered in this report become the basis of a future litigated action, other steps may be required to perfect the adequacy of the report and/or working file. 2 PHOTOGRAPHS OF EXISTING BUTLER STREET and SURROUNDING AREA 1 11 i i s _om z w _ _ ,. 3 , . . PHOTOGRAPHS OF EXISTING BUTLER STREET and SURROUNDING AREA 7 r i 1 • • • • Ilk,,i.ci•IL:i 0.0-,,.,.. _ _ . -- • ,,;',, ' °' '-'''''t'-'1.V1 . . , tor 1 vie ',as ..•- • ' „.. _ -.-- • .„..--•"-- ' ' ,,.. r..4( I- ' t:•.- - - , .....,. ------- • .-..-,il'ie , _ '- , ------ -'° I Ilite : P n ty:. ;:f. 4ilf. e• •-. -,. ' 2: Pr Nt.if i. ' -- -• - ..s. '4;V 'F_-te' 4. =..A :--•:. '.-; , - i:. 1116 — •. _.. .- - 4.:_' , . • • , ... , "- ...tv.. . 1 _ .. - N i 7",114 - F . - L. - - OA , • — ..._._. , 4 ASSUMPTIONS, LIMITING CONDITIONS & DISCLOSURES For the purpose of this appraisal, the following assumptions and limiting conditions are made a part thereof: I. That title to the individual property will be good and marketable and that title is in fee simple under single ownership unless otherwise stated. 2. No responsibility is assumed by the appraiser for matters of legal character. The value is reported without regard to questions of title, boundaries, encumbrances, easements and encroachments. All existing liens and encumbrances have been disregarded, and the property is appraised as though free and clear under responsible ownership and management unless otherwise stated. 3. The valuation is reported in dollars of currency prevailing on the date of the appraisal. 4. If the subject is an improved property, the sketches in this report are approximate and are included,together with the photography,to assist the reader in visualizing the property. 5. All information and comments pertaining to this and other properties represent the combination of facts provided by others and the professional opinion of the appraiser, formed after careful examination and study of the subject property. Hence, the work product of the appraiser is an estimate. While it is believed that the information, estimates and analyses which led to the herein stated estimated value conclusions are correct, and the primary appraiser is prepared to testify as to the applicability of the selected data to the valuation of the subject property, the appraiser does not guarantee any element of the data base. Nor does he assume any financial liability for errors in facts provided by others, analysis or judgement. The client's remedy is referral of a faulty analysis to the Appraisal Institute, the International Right of Way Association, and/or the Texas Appraisal Licensing and Certification Board. 6. This is a financial decision document. It is not a marketing tool. Therefore no part of the contents of this report(especially any conclusions as to value, the identity of the appraiser or the firm with which he is connected, or any reference to the professional organizations that designate the appraisers or to the applicable designation) shall be disseminated to the public through advertising media, public relations media, news media, sales media or any other public means of communication other than the intent of the report as a financial decision tool for the original client. 7. Given adequate preparation notice, the appraiser is prepared to provide testimony and to appear in court by reason of this appraisal, under separate contract, at the request of the original client. 8. The distribution of the total valuation in this report between land and improvements applies only under the existing program of utilization. The separate valuations for land and buildings must not be used in conjunction with any other appraisal and are invalid if so used. ASSUMPTIONS,LIMITING CONDITIONS&DISCLOSURES VALUE 9. Also, the value is estimated under the assumption that there will be no international or domestic, political, economic, or military actions that will seriously affect real estate values throughout the country. 10. Real estate values are influenced by a large number of external factors. The analysis included all of the data necessary to form an informed highest and best use and value conclusion. The report does not include all the data necessary to support the value estimate. All pertinent facts have been referenced in this report, but we do not guarantee that we have knowledge of all factors that might influence the value of the subject. Due to rapid changes in the external factors, the value estimate is considered reliable only as of the date of the appraisal and any related testimony.. 11. In the event the appraisal is based upon proposed improvements, it is assumed that the improvements will be constructed in substantial conformity with plans and specifications that have been furnished the appraiser, and with good materials and workmanship. It is also assumed that the proposed foundation and construction techniques are adequate for the existing sub-soil conditions. 12. Unless otherwise stated in this report, the existence of environmentally hazardous or damaging material, which may or may not be present on the property, was not observed by the appraiser. The appraiser has no knowledge of the existence of such materials on or in the property. The appraiser, however, is not qualified to detect such substances. The presence of substances such as asbestos or urea-formaldehyde may affect the value of the property. The value estimate is predicted on the assumption that there is no such material on or in the property that would cause such a loss in value. No responsibility is assumed for any such conditions, or for any expertise or engineering knowledge required to discover them. The client, property owner and/or prospective purchaser is advised to conduct environmental due diligence with regard to the property including having the necessary environmental assessments and/or environmental audits made to determine if any environmental problems related to the subject property exist. If any environmental problems are found which effect the subject property, the value estimate contained in this report is subject to review and may not be valid. 13. The American and Disabilities Act(ADA)became effective January 26, 1992. I (we) have not made a specific compliance survey and analysis of this property to determine whether or not it is in conformity with the various detailed requirements of the ADA. It is possible that a compliance survey of the property together with a detailed analysis of the requirements of the ADA could reveal that the property is not in compliance with one or more of the requirements of the act. If so, this fact could have a negative effect upon the value of the property. Since I(we) have no direct evidence relating to this issue, I(we) did not consider possible noncompliance with the requirements of ADA in estimating the value of the property. DEFINITION OF TERMS 1. Market Value: The most probable price that a property should bring in a competitive and open market under all conditions requisite to a fair sale, the buyer and seller each acting prudently and knowledgeably, and assuming the price is not affected by undue stimulus. Implicit in this definition is the consummation of a sale as of a specified date and the passing of title from seller or buyer under conditions whereby: a. buyer and seller are typically motivated; b. both parties are well informed or well advised, and each acting in what they consider their best interest; c. a reasonable time is allowed for exposure in the open market; d. payment is made in cash in U.S. dollars or in terms of financial arrangements comparable thereto; and e. the price represents the normal consideration for the property sold unaffected by special or creative financing or sales concessions granted by anyone associated with the sale. 2. Value in Use: The value of an economic good to its owner-user which is based on the productivity(privacies in income,utility or amenity form)of the economic good to a specific individual. 3. Highest and Best Use: The most profitable likely use to which a property can be put. That use of land which may reasonably be expected to produce the greatest net return to land over a period of time. That legal use which will yield to land the highest present value. 4. Abbreviations commonly used in the appraisal of real estate: SF = square feet RR = railroad /AC = per acre ROW = right of way 5. Vehicular traffic artery abbreviations: St. = Street FM = Farm to Market Rd Ln = Lane US = United States Highway Dr = Drive I = Interstate Highway Rd = Road Frwy = Freeway PI = Place Expwy = Expressway Pkwy = Parkway Hwy = Highway Ave = Avenue SH = State Highway Blvd = Boulevard N = North Cir = Circle S = South Ct = Court E = East Mt. = Mount W = West „ 3/ v Birminghc 6) n O � � n C9 \ vcnuc co ScL. \ cf) r_,_ \ -, (1) \ ci (_,_ c rc Avcnuc City of Wylie Butler Street and Alley Abandonment Valuation Highest and Best Use Analysis The Highest and Best Use (H&B Use) is that use which will provide the greatest net return to the owner (user/developer) of the land within applicable physical, legal and financial market acceptance constraints. These criteria are usually considered and tested sequentially; i.e., a use may be financially feasible, but this is irrelevant if it is physically impossible, or legally prohibited. Following is a very brief synopsis of the analysis and conclusion from each test. Physical As noted, the size and shape of the right of way to be abandoned Butler Street (approximately 21,600 SF, and the alley; 2,075 SF), as a stand alone property, is narrow in width,relative to any independent use,would appear to have limited utility and marketability. As a separate property, there would be virtually no non-contiguous based use for this size and shape property. However, other physical characteristics, such as terrain,topography and visibility are rated the same as the surrounding property, which is characterized as good. Therefore, the physical characteristics of the subject property indicate assemblage with the adjoining property is the highest and best use. Legal The legal limits to H&B Use in this case are subject to the combination of the zoning ordinance and the Comprehensive Land Use Plan. The fact that the subject property is currently a public street and alley, and as such, is subject to containing public utilities, does not affect the current value, or potential highest and best use, and is not a detriment in this situation. The subject property is, or can be, zoned for commercial uses such professional office, retail, or restaurant. That being the case, this analysis considered the H&B Use of the target right of way abandonment area to have similar potential uses as the majority of the adjacent property. Elements of this conclusion include the fact that the adjacent property could be re-zoned by any interested party to a use consistent with the City of Wylie Comprehensive Land Use Plan. Therefore, the H&B Use of the alley is the same as the adjacent property. Therefore, analysis of the physical and legal factors suggest that the highest and best use of the subject property is assemblage with one or more of the surrounding/adjacent properties for commercial uses. All other uses are eliminated as the legal constraints prohibit such uses. Financial An analysis of financial factors would include determining uses which produce a market accepted rate of return based on the risks involved. As noted,the subject tract is an alley,which can be abandoned to the adjacent property owners to enhance the development potential for a new larger property. The fact that the size and shape of the alleyway(as a stand alone property), would appear to have severely limited utility and marketability, the reality is that the value is based on the potential to be assembled (bundled/packaged)with the adjacent properties. What ever that use is in context with the city comprehensive land plan, the target alley can be used ' for the same purpose, if and when assembled and platted. 6 • City of Wylie Butler Street and Alley Abandonment Valuation Highest and Best Use Conclusion Therefore, the H & B Use conclusion for the subject property, the described Butler Street right of way and alley abandonment area, is to assemble with adjacent properties to the north, but not necessarily precluding the south, under a comprehensive re-platting of the adjacent undeveloped land. Valuation Approach The natural and logical path to the value of the target right of way alley abandonment area, based on the foundation of the H & B Use conclusion of assemblage with adjacent properties, was to determine the value of the adjacent land. Our research has included an investigation of market and neighborhood trends which are believed to influence the value of the subject property. The results of this investigation and analyses yielded the herein referenced preliminary value conclusion. Our investigation in this market found no sales of similar size and shaped tracts of land to the subject property. A variety of data was collected throughout the Wylie market. Sales data from industrial areas were considered, but found to be inferior The logical path to the value of the target to the subject location. right of way alley abandonment area was to determine the value of the adjacent land. Since 1999, Evaluation Associates has assembled commercial land sales in the Wylie competitive market area. The database originated with our appraisal work for the South Ballard Street and Kirby Street thoroughfare widening projects, the Wylie I.S.D. Service Center sale, and has been periodically updated and maintained. While there is not an abundance of similar recent sales to present in this report, there are a few sales that influence the value analysis. • NWC of Oak Street and 4th Street This property sold to Dollar Family Store in 1998 for $3.75/SF. It was an early land sale presented here to demonstrate the improvement in market conditions over time. • NEC of Oaks Street and 3'd Street Later in 2000, this property, which is adjacent to south of the Dollar Family Store, sold for $160,000 (which indicates $5.17/SF). It is now improved with a small retail strip center. Comparison of this sale and the Dollar General sale indicates appreciation over time (market conditions) as much as 20% per year between 1998 and 2000. Each of these properties had some similarity to the subject surrounding area. However, the Butler Street subject area is considered to be a superior location, being closer the current trend in local business interest. • NWC of Calloway Street and Jackson Street This property sold in 2000 for $10.50/SF. It was assembled with the adjacent tract for development of a Jack In The Box restaurant. Food Maker, Corp., the parent company of 7 City of Wylie Butler Street and Alley Abandonment Valuation Jack In The Box, also purchased adjacent property,the former site of Chapman's Restaurant, which fronted Hwy 78, and was effectively the corner of Hwy 78, Butler Street and Jackson Avenue. Chapman's Restaurant was still standing at the time of sale, and closing. This sale property was characterized by the confirming broker as 'back land', in that it did not have visibility from Hwy 78. While more than a 'back land' property, as of the date of sale, there were similarities in the motivation of the buyer which would seem to parallel the conditions and assemblage opportunities of the Butler Street right of way abandonment, in the context of the other surrounding smaller properties. • Chapman's Restaurant - 201 So. Hwy 78 This property sold to Food Maker, Corp., parent company of Jack In The Box, in 2000 for $240,000 (approximately $9.03/SF). It is the corner of Hwy 78, Butler Street and Jackson Avenue. The buyer had additional costs of building removal which has not been ascertained. The site is currently improved as a Jack In The Box fast food restaurant. • Wylie Independent School District Bus Service Center This property is the 1.27 acre former school bus maintenance center of Wylie I.S.D. It recently sold for $302,000, or $5.75/SF. The land was improved with multiple older buildings which would seem to contribute to the market value. However, wherein the property was purchased by the adjacent property owner, a bank, who is in the process of razing the structures, the evidence is that the value of the property was in the land (at least from the perspective of the purchaser). This sale property is an inferior location to the subject analysis area. • NWC of Hwy 78 at FM 544 During the past two years, the approximate six (6) acre NWC of Hwy 78 at FM 544 sold for approximately $8.00/SF. In terms of location, the subject analysis area is inferior to this sale; however, it is smaller (which often justifies an upward adjustment from the larger property to the smaller), and market conditions relevant to the current time frame should be adjusted upward. Therefore, overall, the subject analysis area has a higher value than the older sale of the compared property. • Lots 1 thru 7 on the west side of Ballard Street The most recent and nearest sale, but necessarily the most comparable, involved two recent purchases by Dr. Keith Teague of Lots 1 and 2 ($45,000), and Lots 3-7 ($100,000), which averaged $5.71/SF. These lots fronted the west side of Ballard, were sold subject to successful re-zoning to professional office uses, are adjacent to Butler Street. These properties are inferior in location, zoning, and development potential. This data is presented to demonstrate sales activity in the specific area, but they are not directly comparable. The range of sale prices in the aggregate sales comparison database was $3.75/SF to $10.50/SF. The most recent of the commercial pad site variety occurred more than two 8 City of Wylie Butler Street and Alley Abandonment Valuation years ago. These sale properties were of a variety of sizes, but can be used for this value comparison to the subject analysis area. Adjustments were applied to changes in market conditions (time), and for differences in locational attributes. Taking all of the cited commercial sales data into consideration, and adjusting for market conditions, location, and zoning, the estimated market value of the subject target Butler Street right of way and alley abandonment area, based on the same value as the surrounding adjacent land, is $8.50/SF, calculated as (23,675 SF x $8.50/SF = $201,238), rounded to $200,000. Consideration has been given to the fact that the right of way may be abandoned to multiple parties, based on the relationship of the area to each adjoining property owner. It is also noted, however, that the H&B Use of the target Butler right of way is to assemble with the adjoining property to the north, for a Hwy 78 'pad site'. All of the adjoining properties to the north, when assembled, would fall into the $15/SF range. The current contributory value of the target right of way abandonment is valued at $8.50/SF, and any part of the right of way under consideration has the same value. The fact that one of the properties is currently improved as an automotive service facility, and another as a retail business, does not affect the value of the land. Based upon our analyses and interpretation of the data, it is our opinion that the Market Value of the fee simple interest in the subject property, as of August 30, 2002, is estimated to be: TWO HUNDRED THOUSAND DOLLARS ($200,000) Respectfully submitted, EVAL ATION AS OCIATES ifWJa a - .4.640ean. • . Cullar, Jr., SRA, SRPA( /WA 9 AFFIDAVIT AND CERTIFICATE OF VALUE The undersigned does hereby certify that, except as otherwise noted in this appraisal report: 1. We have personally inspected the exterior of the subject property. 2. We have no present or contemplated future interest in the real estate that is the subject of our evaluation. 3. We have no personal interest or bias with respect to the subject matter of this evaluation or the parties involved. 4. To the best of our knowledge and belief, we have included only truthful statements of fact in this report; and the analysis, opinions and conclusions expressed herein are true and correct and no pertinent information has knowingly been withheld. 5. The compensation for our professional service is not contingent upon the reporting of a predetermined value or direction in value that favors the cause of the client, the amount of the value estimate, the attainment of a stipulated result, or the occurrence of a subsequent event. 6. The analyses, opinions and conclusions in the report are limited only by the assumptions and limiting conditions set forth, and are the personal, unbiased, professional analyses, opinions and conclusions of the appraiser. 7. The development of the herein expressed value opinions have been made in conformity with, and is subject to the requirements ofthe Uniform Standards of Professional Appraisal Practice adopted by both the Appraisal Institute and the International Right of Way Association and can be supported by internal file inspection. 8. No persons other than the undersigned prepared the analyses, conclusions and opinions concerning real estate that are set forth in this appraisal report. 9) This document is hereby communicated to the original client named in the transmittal letter for the privileged use that client and their selected distribution. It is understood that most appraisal products are prepared to be a tool for some financial decision purpose. With this understanding, it should be noted that this report was obtained from Evaluation Associates, who owns the data and the detailed file memorandum, notes, etc., which may consist of trade secrets and commercial or financial information that is privileged and confidential and exempt from disclosure under 5 U.S.C. 552 (b) (4). Therefore, please notify Evaluation Associates of any request of reproduction of this appraisal. 10) The act of preparation and submission of this report to the public in the form of the original client, simultaneously makes this report subject to the professional requirements of the 10 Affidavit and Certificate of Value Appraisal Institute and the International Right of Way Association regarding review by its duly authorized representatives. 11) The Appraisal Institute conducts both mandatory and voluntary programs of continuing education for their designated members depending upon the date of the conferring of the specific professional designation. Designated members who meet the minimum standards for these programs are awarded periodic educational certification. James W. Cullar, Jr., and Richard N. Baker are currently certified under their respective and applicable programs. 12) This Appraisal is classified as Limited in Scope and is presented in Restricted Format. 13) The market derived value of the subject property as of August 30, 2002 is estimated to be: TWO HUNDRED THOUSAND DOLLARS ($200,000) 41Ja - . Cullar, Jr., SRPA, SRA, SR/ 'A 11 EVALUATION ASSOCIATES Right of Way Land Rights Appraisal and Acquisition Solutions James W. Cullar,Jr., SRPA, SRA, SR/WA Qualifications and Professional Background EDUCATION Graduate of North Texas State University,BBA 1967 All courses, demonstration appraisal reports, professional experience, and quality reviews required for the three professional designations awarded from 1969 to current time. PROFESSIONAL EXPERIENCE Founder and general manager of Evaluation Associates, a real property consulting and land rights acquisition firm, providing a variety of real property evaluation services for the financial market, public land rights acquiring agencies, and individuals seeking decision making information for mortgage lending, asset review, right of way land rights acquisition and related matters. Jim Cullar has qualified as an expert witness in county, state and federal courts in Dallas, Tarrant, Collin,Denton, Ellis, Grayson, and Travis Counties. Prior to founding Evaluation Associates, Jim was a lender and appraiser with a large financial institution; and later the chief appraiser with the Right of Way Division of the Dallas County Department of Public Works. He has been a self employed consultant since 1985. Jim keeps abreast of industry change through reading, continuing education,teaching, forum discussion, and publication. PROFESSIONAL AFFILIATIONS The Appraisal Institute SRPA, SRA Member designation Past President-North Texas Chapter 1995 Member National Board of Directors - 1997 - 1999 National Finance Committee 1998-1999 Chair-Region VIII 1999 International Right of Way Association(IR/WA Region 2) SR/WA Designation Certified Instructor of: Real Estate Appraisal Principles Income Approach to Valuation Appraisal of Partial Acquisition Easement Evaluation State Certified General Texas Real Estate Appraiser- TX- 1321322 G 11615 Forest Central Drive•Suite 205 • Dallas,Texas 75243-3921 • (214)553-1414 • Fax(214)553-1615 13 EVALUATION ASSOCIATES Right of Way Land Rights Appraisal and Acquisition Solutions RICHARD N. BAKER,MAI Qualifications and Professional Background EDUCATION Graduate of Texas Tech University • Masters of Business Administration-May 1985. Graduate of Southern Methodist University • Bachelor of Arts - Bachelor of Business Administration-May 1983 All courses, demonstration appraisal reports, professional experience, and quality reviews required for the MAI professional designation awarded 1996. RECENT ACCREDITED APPRAISAL COURSES and SEMINARS Uniform Standards of Professional Appraisal Practice,Part C (December, 2001) Appraisal of Local Retail Properties(October 2001) Analyzing Operating Expenses (October 2001) Highest and Best Use Applications(November 1999) Standards of Professional Practice, Part C (March 1998) Dynamics of Office Building Valuation(November 1997) PROFESSIONAL EXPERIENCE Appraisal experience includes the analysis and preparation of comprehensive narrative appraisal reports, evaluating a variety of interests in numerous property types including multi-family residential, industrial, office, retail, rural and urban land, special purpose properties, right-of-way land rights acquisition matters, special benefits / enhancement studies, and related consultation issues. Appraisal work product has been accepted and utilized for mortgage lending, estate tax planning and settlement, property exchange, corporate management decisions, road and thoroughfare improvement assessment programs, and partial acquisition valuation for just compensation analysis by eminent domain acquiring agencies. PROFESSIONAL DESIGNATIONS and AFFILIATIONS MAI- The Appraisal Institute#10984 State Certified Real Estate Appraiser-General#1322012-G Texas Real Estate Salesman-Inactive APPRAISAL INSTITUTE LEADERSHIP CONTRIBUTION Candidate Guidance Chair-North Texas Chapter- 1998 Web Site Committee Chair-North Texas Chapter- 2000 -2001 Regional Representative -Region VIII-2000 -2001 Region Representative to National Technology Outreach Committee 1999 - 2001 • North Texas Chapter-Member Board of Directors - 2001 -2003 11615 Forest Central Drive • Suite 205 • Dallas,Texas 75243-3921 • (214)553-1414 • Fax(214)553-1615 14 VVYLIE CITY COUNCIL AGENDA ITEM NO. Cr. September 10, 2002 Issue Consider and act upon a variance of requirement for alleys,to permit 15 feet rights-of-way and 12 feet pavement,for a 34 acre undeveloped tract generally located west ofNorth Ballard Avenue(F.M. 2514)and south of the Harvest Bend Addition. Background Section IV.A of the Thoroughfare Standards, adopted in July of 2001, states that "Alleys shall be required in all residential areas, and shall be paved with concrete... The City Council may waive the residential alley requirement upon determination by the Council that it is in the best interest of the City". Section IV.0 requires that the minimum alley right-of-way width shall be 20 feet with a minimum 12 feet paved width. Section 5.04.B.(3)of the Subdivision Regulations,adopted in 1993, states that"Alleys for front entry lots shall be constructed a minimum of 10 feet in width within a minimum 15 feet of right-of-way". The Subdivision Regulations require 12 feet ofpaving within 20 feet rights-of-way for rear entry lots, comparable to the requirements of the Thorougfifare Standards. The subject tract is the old Peerless Manufacturing property, rezoned from Industrial(I)to Single Family-8.5 Residential District with the City-wide revision of the Zoning Ordinance and Map in February of 2002. The applicant intends to develop a residential subdivision with front entry garages which conforms with the current SF-8.5 requirements of the Zoning Ordinance. The applicant contends that wider alley rights-of-way of the new Thoroughfare Standards is restrictive and forces the elimination of lots, due to the unique configuration of the subject tract and its adjacency to an existing 15 feet wide alley within a developed subdivision. The applicant also anticipates construction of streets within the new development which have 31 feet of pavement within 50 feet of rights-of-way. These streets will continue streets from the adjacent subdivision which were constructed with 27 feet of pavement within 50 feet of right-of-way. The current Thoroughfare Standards require 55 feet of right-of-way with 31 feet of pavement. The City Engineer has approved the proposed reduction in street right-of-way width for the subject development, and intends to propose a similar revision to the Thoroughfare Standards. Financial Considerations The proposed alleys will provide the currently required 12 feet of pavement, so the cost of City maintenance will not be reduced. Other Considerations 1. The Pointe North Phase I Addition,which abuts the tract on the west was developed with 15 feet wide alley rights-of-way. The proposed subdivision will create 18 lots which abut an existing 15 feet wide alley of the Pointe North Addition. 2. Alleys are provided throughout the proposed subdivision where appropriate. The proposed subdivision will partially construct the extension of Ann Lane to its north, and will provide approximately 10 lots which back to this oversized collector street corridor where the provision of an alley in not appropriate. The subject tract is also traversed by several major water and gas transmission corridors, and approximately 16 lots will back onto these easements which the applicant intends to serve as an open space trail corridor where the provision of an alley is not appropriate. The proposed subdivision will back approximately 18 lots onto the railroad corridor where alleys are not appropriate, and 5 lots on to the old Brown and Burns Addition where no alleys are provided. 3. The applicant has indicated that the houses within the proposed subdivision will have garages which are accessed from the front or side street. The drainage and utility functions of the alleys can be adequately accommodated within the requested 15 feet right-of-way and 12 feet of pavement. Board/Commission Recommendation N/A Staff Recommendation Approval. The requested variance will result in alleys which comply with the minimum alley widths required by the Subdivision Regulations Attachments Applicant's letter requesting waiver of alleys Proposed subdivision indicating layout of alleys Prepared by Revi ed by Finance C er Approval Sep 04 02 05: 05p SENT CORP (940) -482-0009 p. 1 T • Igkaputers ' North :.. Faxes Mayor and City Council City of Wylie,Texas 2000 Highway 78 North Wylie,TX 75098 P(972)442-8100 F(972)442-8115 Re: Stiles Crossing—Alley width variance Hon.Mayor and Council: We respectfully request a variance for Alley widths from the current 20' right of way and 12'section to a 15' Right of way and 12'section. Because of the challenging shape of the subject property, many easements traversing the site, adhering to the ordinance for lot dimensions and size-to make this site design viable, a reduction in alley width is necessary. All lots on the site are front-loaded and alleys would likely be for utility crews only. We have worked with your staff to address other design considerations for the site such as wider sidewalks, pedestrian paths, access,greenbelts,etc.and believe this layout adheres to the vision of Wylie's new ordinances. We appreciate your consideration of this variance. Sincere! , ilen R. B sell SENT Corp ts21 Amanda Co, t Ponder. Texas 76259 1' (940)'18229(15 F. (940)482-0009 loll•Free (877)491 SEMI Cr) (o -o z ANN Lk W O nPo < •' I r . - , r - -1, Q (il a ' O • N ein *70o.4Y N 8$133C *476.23 O 16 Il 0 20 �-, aNNre _ • C ,o ¢ y \T 1— �, • Y 15 - � 9 6 5 4 3 2 . , 4 5 6 • • • • .. • . 14 jl47 ., 13 17 1 , •. CO 1z m 16 9 Z 71 4140 15 10 a WO 10 4 / C1 • • •. • Ate - .-, 73 10 14 11 Ingir, .:7 4 ,.„,..„,„. • , 9 13 12 agf ...4.,, iie:•,:e .• . 111 I Alf..S4'' . . .. i ?1 7 lifippAlr. 4140p.: . . ' 1. • 10 411,1 4.. A i 4iti , .:;,../4' iiiii.? / ♦ III e.I. 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