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05-28-2013 (City Council) Minutes Wylie City Council CITY OF WYLIE Minutes Wylie City Council Meeting Tuesday, May 28, 2013 - 6:00 p.m. Wylie Municipal Complex- Council Chambers 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER Announce the presence of a Quorum. Mayor Hogue called the meeting to order at 6:00 p.m. City Secretary Ehrlich took roll call with the following City Council members present: Mayor Pro Tern Nathan Scott, Councilwoman Diane Culver, Councilman Keith Stephens, Councilman Bennie Jones, and Councilman Todd Wintters. Councilman Rick White was absent. Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Fire Chief, Randy Corbin; Police Chief, John Duscio; City Engineer, Chris Hoisted; Planning Director, Renae 011ie; Finance Director, Linda Bantz; Library Director, Rachel Orozco; Public Information Officer, Craig Kelly; City Secretary, Carole Ehrlich, and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE Former Mayor William Martin gave the invocation and Mike Williams, Wylie East High School Principal, led the Pledge of Allegiance. PRESENTATIONS • Proclamation — Breanna Denali Figuly — Presidential Nomination to the U.S. Air Force Academy Mayor Hogue presented a proclamation to senior Breanna Figuly for being the Presidential Nominee to the United States Air Force Academy in Colorado Springs. Hogue reported that she was chosen from over 25,000 applicants. Mike Williams, principal of Wylie East High School, and Lt. Col. Wayne Wilbanks, JR. ROTC at Wylie East High School, were present for the reading of the proclamation. • Proclamation - Mayor for the Day - Garrett Bradford - 4th Grade at Birmingham Elementary Mayor Hogue introduced Junior Mayor for the Day Garrett Bradford. Mayor Hogue explained Minutes May 28, 2013 Wylie City Council Page 1 Garrett won the silent auction for Birmingham Elementary where he is a student. The winner ' receives the designation as "Mayor for the Day." City Secretary Ehrlich administered the student oath of office and Garrett presided along with the Mayor during the council meeting. All funds raised from the silent auction go to the local campus PTA. • Presentations - Excellence in Libraries Award Presentation Mayor Hogue presented a plaque to Rachel Orozco, Library Director, awarding the 2012 Achievement in Excellence Award from the Texas Municipal Library Director's Association to the Smith Public Library. Library staff was on hand for the award and dedicated the award in memory of Rita and Truett Smith, who established the first library in Wylie. • Update on Bluegrass Ballard - Craig Kelly,Public Information Officer Public Information Officer Craig Kelly and members of the Wylie Downtown Merchants Association gave an overview of final plans for the upcoming Bluegrass on Ballard Event to be held July 6, 2013 in the Wylie Historic Downtown area. They went over some of the merchant sponsored events which included: four bluegrass bands, antique car show, and chili cook-off. Also planned for the day's events are crafts in the park sponsored by the Wylie Public Arts Advisory Board and the City. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not - « allowed to converse, deliberate or take action on any matter presented during citizen participation. Councilman Bennie Jones thanked staff and members of the council for their attendance and support for the Youth Fitness Day sponsored by the Wylie Youth Organization held May 25, 2013. Councilman Jones also thanked first responders for their assistance during the inclement weather the day of the event. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes of the May 14, 2013 Regular Meeting of the Wylie City Council. (C. Ehrlich, City Secretary) B. Consider, and place on file, the City of Wylie Monthly Revenue and Expenditure Report for April 30,2013. (L. Bantz, Finance Director) C. Consider, and place on file, the City of Wylie Monthly Investment Report for April 30, 2013. (L. Bantz, Finance Director) D. Consider, and act upon, the Monthly Revenue and Expense Report for the Wylie Economic Development Corporation as of April 30, 2013. (S. Satterwhite, WEDC Executive Director) Minutes May 28, 2013 Wylie City Council Page 2 E. Consider, and act upon, Resolution No. 2013-11-1(R) approving an Indigent Care Affiliation Agreement between the City of Wylie and East Texas Medical Center. (R. Corbin, Fire Chief) F. Consider, and act upon, Resolution No. 2013-12-1(R) authorizing the City Manager of the City of Wylie,Texas, to execute an interlocal agreement by and between the Town of St. Paul and the City of Wylie for Fire Protection Services. (R. Corbin, Fire Chief) G. Consider, and act upon, approval of a Preliminary Plat for Alanis Crossing Phase I consisting of 29.292 acres for 52 single family residential lots and 1 open space lot dedicated for drainage purposes, generally located west of F.M. 544, south of Alanis Drive. (R. 011ie, Planning Director) H. Consider, and act upon, the award of bid number W2013-43-B Wylie Senior Center Interior Renovation in the amount of$52,653.00 to Concord Commercial Services Inc., Lutz Woodworks, and Wylie Carpet and Tile; and subject to the timely execution of any necessary documents by the City Manager. (G. Hayes, Purchasing) I. Consider, and act upon, approval of Resolution No. 2013-10(R) authorizing the City Manager of the City of Wylie, Texas, to execute the interlocal agreement between Collin County and the City of Wylie concerning the construction of Ballard Avenue from Alanis Drive to the Collin County line. (C. Holsted, City Engineer) J. Consider, and act upon, Resolution No. 2013-13(R) of The City Council of the City of Wylie, Texas, to ratify Change Order#1 to an agreement between Pulliam Construction Management Inc. for an increase in the scope of work of an additional parking lot at 949-100 Hensley Lane in the amount of$51,228.70. (G. Hayes, Purchasing) K. Consider, and act upon, authorizing the City Manager to execute the engagement letter with Weaver and Tidwell, L.L.P. for Fiscal Year 2012-2013 audit services for a fee not to exceed $57,750. (L. Bantz, Finance Director) Mayor Hogue asked that Item G be pulled from the consent agenda for clarification. Mayor pro tern Scott asked that Item K be pulled from the consent agenda. Council Action A motion was made by Councilwoman Culver, seconded by Mayor pro tern Scott to approve Items A, B, C, D, E, F, H, I and J of the consent agenda as presented. A vote was taken and the motion passed 6-0 with Councilman White absent. REGULAR AGENDA G. Consider, and act upon, approval of a Preliminary Plat for Alanis Crossing Phase I consisting of 29.292 acres for 52 single family residential lots and 1 open space lot Minutes May 28, 2013 Wylie City Council Page 3 dedicated for drainage purposes, generally located west of F.M. 544, south of Alanis Drive. (R. 011ie, Planning Director) Council Discussion Councilwoman Culver asked Planning Director 011ie to clarify the plat presented in Item G was regarding a different issue than Item #1, Zoning Case 2013-01. Planning Director 011ie reported that Item G was the preliminary plat for a planned development that was approved by the Wylie City Council in 2006 (Ordinance 2006-55). 011ie explained that by law, if the preliminary plat complies with the approved planned development, it would require approval. Planning Director 011ie displayed the individual parcels that were addressed in Item G and Item#1 which addressed different locations. Council Action A motion was made by Mayor pro tern Scott, seconded by Councilman Wintters to approve Item G of the consent agenda. A vote was taken and the motion passed 6-0 with Councilman White absent. K. Consider, and act upon, authorizing the City Manager to execute the engagement letter with Weaver and Tidwell, L.L.P. for Fiscal Year 2012-2013 audit services for a fee not to exceed $57,750. (L. Bantz, Finance Director) Council Discussion Mayor pro tem Scott commented that he had spoken earlier with the City Manager and wanted to clarify that this is the normal process to obtain the City's annual financial report and is not different than what has been done in the past. He noted he had had some questions regarding the item and wanted to publicly clarify. Council Action A motion was made by Mayor pro tern Scott, seconded by Councilwoman Culver to approve Item K of the consent agenda. A vote was taken and the motion passed 6-0 with Councilman White absent. PUBLIC HEARING 1. Hold a Public Hearing and consider, and act upon, amending the zoning from Agricultural (A/30) to Planned Development Single Family Detached District (PD-SF) to accommodate a proposed single family residential subdivision on an approximate 28 acre tract generally located on South Ballard approximately 1000' south of Alanis. ZC 2013-01 (R. 011ie, Planning Director) Staff Comments Planning Director 011ie addressed council stating that the applicant is requesting to establish permanent zoning on an approximate 28 acre tract generally located south of Alanis on South Ballard. The property is currently zoned A/30 with a majority of its borders surrounded by property that lies outside city limits. 011ie explained the applicant is proposing to provide a residential development on lots that are smaller than normally required while adding architectural, landscaping, and site design elements to the development that offer a distinctive character to the development. The Comprehensive Plan designates this area as a Sub- Urban sector allowing for low to medium densities, so the proposed development does fall within the land Minutes May 28, 2013 Wylie City Council Page 4 use guidelines. 011ie noted the applicant has also been meeting with Park's Department staff and the City's Park's Board in the dedication and construction of public hike & bike trails and open spaces that will be incorporated in the proposed neighborhood. At the April 22, 2013 Parks Board meeting, the Board tabled the applicant's proposal for parkland dedication until the applicant could provide more information regarding the pond and whether it would be retention or detention and detailed park amenities. 011ie reported the developer went back to the Parks Board on May 20th and the Parks Board denied their request to accept parkland but approved fees in lieu of parkland with outstanding questions regarding the parkland proposal. 011ie reported the Planning and Zoning Commission voted 5-0 to table the item until June 4, 2013. She explained that there were many questions unanswered for the Planning and Zoning Board as well as the Parks Board and consequently The Planning and Zoning Commission tabled the item. 011ie requested that since this was a public hearing, that Council open the public hearing and allow any citizen time to speak on this item, after which the Council continue the public hearing and table the request until the June 11th regular council meeting. 011ie explained the proposed development butts up to Colonial Acres Estates with a proposed access that would take traffic flow into the Colonial Acres Estates community. Mayor Hogue asked what size lots the applicant was proposing. 011ie replied they were 6,000 square foot lots. Councilwoman Culver asked what issues were still outstanding with regard to city concerns with the planned development. 011ie replied there were many; the pond, access, the amenities, the park, the lot sizes, the layout and the landscaping. She explained that what the applicant has submitted and what the current zoning ordinance will allow are far apart. Councilwoman Culver asked why residents in the Colonial Acres Estates were not notified about the public hearing. 011ie replied that state law requires that residents within 200 feet of the proposed development be notified of all public hearings. She explained that Colonial Acres Estates was in the City's extraterritorial jurisdiction and outside the 200 foot notification area. Public Hearing Mayor Hogue opened the public hearing at 7:02 p.m. asking anyone present wishing to address council to come forward. Residents of the Colonial Acres Estates (adjacent to the proposed development) were present to speak against the proposed planned development (ZC 2013-01). Residents included: Steven Montgomery, Barrie Foster, Marty Williams, Mark Ritchie, Alexis Tapp, and M. G. Red Byboth. Mayor Hogue announced that this item would be heard on June 4, 2013 at the regular Planning and Zoning Commission and if tabled by council would be heard again on June 11, 2013 by the Wylie City Council. Council Action A motion was made by Councilman Jones, seconded by Councilwoman Culver to table Item #1, Zoning Case #2013-01; and to continue the public hearing to the June 11, 2013 city council meeting to obtain more information. A vote was taken and the motion passed 6-0 with Councilman White absent. Councilman Jones left the meeting at 7:45 p.m. Minutes May 28, 2013 Wylie City Council Page 5 WORK SESSION • 2013-14 Budget Work Session. (L. Bantz, Finance Director) City Manager Manson gave council a preliminary overview of the FY 2013-2014 Budget. Manson reviewed estimated property tax values which she reported were estimated to increase by 3% in the coming year and sales tax revenues which were forecast to increase 5%. She reported that without adding any additional departmental requests to the expenditures side with the exception of the two police officers for the narcotics divisions and one officer as the Child Advocacy Officer and non-personnel items, the expenditures were over estimated revenues by $67,015. She suggested drawing down the fund balance which as of 2013 was very healthy at $10,162.372 by$400,000 for debt service. Manson noted there would be additional council work sessions through the summer as department budgets were finalized, the marketing plans were presented, and the compensation survey and plan were presented. RECONVENE INTO REGULAR SESSION Mayor Hogue convened into regular session at 8:25 p.m. ADJOURNMENT With no further business before the Wylie City Council, a motion was made by Councilwoman Culver, seconded by Mayor pro tem Scott to adjourn the meeting at 8:28 p.m. A vote was taken and the motion passed 5-0 with Council members Jones and White absent. Eric Hogue, Mayo ATTEST: OF k r fl • Carol Ehrlich,City ecretary 11Mtlit—c g r FE RAON4i. 14 91887. 'NIT OF oil- Minutes May 28, 2013 Wylie City Council Page 6