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09-09-2003 (City Council) Agenda Packet NOTICE OF MEETING WYLIE CITY COUNCIL AGENDA SEPTEMBER 9, 2003 6:00 p.m. Wylie Municipal Complex—Council Chambers/Council Conference Room 2000 State Highway 78 North Wylie,Texas 75098 • Declaring September 17`h through September 23`d as "Constitution Week" IaNPc e.... .::a.>.e co sid . :.:.:.;..: .. . .:.:.. da: e�t�:: �;raufim�;oytlxe, tyCoua.��t�nd w�ilbe e�aacted by, A11:::etaaBex�s:�,�:u�.► r:� e C��ns��a�>;��iu.:.;:.;::..;;:.;::::.;;;;,.:.:>:;::<: � >..... .:.:;.;:;:. : . : ::>:::> .>:: >:::>::> r;.. <..;::,is ....::.::,....:;:: . .: ,,.,..em .:.. i ;desiir�ed>that heat wi rye remo eft ' ::g or t :;*ojgoa:o(:tb:e : t os: ' ise oo �s..:. ..:. A. Approval of the Minutes from the Regular Meeting of August 26,2003. B. Consider and act upon a request from the Wylie Chapter of Cowboys for Christ to sell items such as hats and bibles at Olde City Park in the Gazebo during their community concert, September 20, 2003. C. Consider and act upon a request from the Wylie Chamber of Commerce and Wylie Downtown Merchants to use Olde City Park and the Bart Peddicord Community Center for the Wylie Country Fair. The date for the Country Fair is Saturday, September 13, 2003. D. Consider and act upon an Ordinance#2003-20 denying TXU Gas Company's request to change rates. E. Consider and act upon a Final Plat for the Meadowview Estates Addition, being all of a certain 34.088 acre tract of land, generally located west of North Ballard Avenue (F.M. 2514) and north of Brown Street (F.M. 4312), as described in a deed to Saddlebrook Investments, Ltd. as recorded in Volume 5404, Page 1042 of the Deed Records of Collin County, Texas, and being situated in the S.B. Shelby Survey,Abstract No. 820, City of Wylie, Collin County,Texas. F. Consider a recommendation to the City Council regarding a Final Plat for the Wyndham Meadows Addition, being all of a certain 12.45 acre tract of land, generally located north of East Brown Street and east of Eubanks Street, and being a portion of the 7.6883 acre tract of land described in a deed to Cinnamon Teal, LLC, recorded in Volume 5247, Page 5433 of the Deed Records of Collin County, Texas (DRCCT), and being a portion of the 5.0060 acre tract of land described in a deed to Cinnamon Teal LLC, recorded in Volume 5244, Page 6100 of the DRCCT, and being situated in the Francisco De La Pina Survey,Abstract No. 688, City of Wylie, Collin County, Texas. 5 i~IT Y 1 .............. la. Consider and Act Upon Approval of the FY04 4B Budget, authorizing expenditures for the FY04 Community Services Facilities Capital Improvement Plan. PARKS &RECREATION FACILITIES DEVELOPMENT CORPORATION itteAMtagettVit IMMSTOMNIMMVADOISMRATi. 1. Consider and Act Upon Approval of the FY04 4B Budget and the Community Services Facilities Capital Improvement Plan. Executive Summary As set out in the Articles of Incorporation, the Board has the power to authorize the expenditure of Sales Tax Funds for projects approved by the City Council and to implement the Community Services Facilities Capital Improvement Plan as adopted by the City of Wylie. Further,the Bylaws state that"It shall be the duty and obligation of the Board to finance and implement the Community Services Facilities Capital Improvement Plan as adopted by the Wylie City Council." Changes in State law during the 2003 Legislative Session made it so that 4B funds can no longer be used for Library purposes. Funds previously funded for Library have been shifted to the General Fund balanced by a shift from General Fund to 4B Parks and Recreation. Public Hearing 2. Hold a public hearing and consider and act upon Ordinance #2003-21 of the City of Wylie, Texas, adopting a budget and appropriating resources for Fiscal Year 2004, beginning October 1, 2003, and ending September 30, 2004. Executive Summary The proposed tax rate for fiscal year 2003-2004 will decrease$0.01 per$100 assessed valuation from$0.715 to$0.705. In fiscal year 2003-2004 the total assessed value has increased another$201,727,976. The increase in assessed valuation in FY2004 and the decrease in the tax rate will generate an additional$1,302,672 in ad valorem tax revenues. The General Fund will receive all of the increase ui ad valorem tax revenue while the General Obligation Debt Service Fund will receive less from this revenue source due to a slight drop in outstanding debt in fiscal year 2004.The increase in assessed values and ad valorem tax revenues have made it possible to reduce the tax rate by(2)cents since fiscal 2001. 3. Consider and Act Upon Ordinance #2003-22 fixing the tax rate/levy for 2003 and for the fiscal year 2003-2004 Budget. The tax rate proposed is seventy and one-half cents ($0.705) per $100 of assessed value. Executive Summary In accordance with the Truth-in-Taxation laws of the State of Texas,notices must be published and a public hearing must be held if an entity's proposed tax rate exceeds 103%of the effective tax rate. The City Council is required to vote on the proposed tax rate and the City must publish the results of the roll call vote at least seven days prior to the first scheduled public hearing.The results of the roll call vote were published in the McKinney Courier Gazette on August 18,2003 and The Wylie News on August 20,2003,and the first public hearing was held August 26,2003. The final public hearing will be held on September 9,2003. The proposed tax rate of$0.705 represents a one-cent decrease from the FY2003 rate.One cent of the proposed tax rate will generate approximately$113,000. The tax rate for maintenance and operations is$0.534042 per$100 of assessed valuation and the debt service rate is$0.170958.A vote on the proposed tax rate will follow the second public hearing. Public Hearing - 4. Hold a Public Hearing to consider and act upon a change in zoning from Single-Family Residential (SF 8.5/17) to Planned Development (PD) to allow joint residential and retail uses, located at 405 N. Ballard Street, being Lot 1A, Block 2 of the Russell Addition, City of Wylie, Collin County, Texas. (Zoning Case 2003-10). Executive Summary The applicant is requesting rezoning to a Planned Development(PD)District in order to allow initially the operation of a gift shop on their residential property and the ultimate operation of a Bed&Breakfast Inn within the family home. Executive Summary cont. The subject property is currently zoned Single-Family Residential(SF 8.5/17)District,having been rezoned from Single-Family 2(SF- 2)District in February of 2002 with the adoption of the revisions to the Zoning Ordinance and Map in February of 2002. Both the current SF 8.5/17 and the previous SF-2 Districts allow residential uses on lots of 8,500 square feet or larger. Retail uses are not allowed within either of these residential Districts. Bed and Breakfast lodging was not a specified use within the previous Ordinance but is allowed within some residential and nonresidential districts of the current Ordinance. At the August 19,2003 Planning and Zoning Commission meeting,the Commission voted 6-0 to recommend approval of the proposed zoning change with the stipulation in the Development Conditions that a fence along the front and side yards shall abide by City Codes. Staff recommends approval. The most objectionable part of the request is the free-standing gift shop,which is not compatible with the residential neighborhood. However, the proposed gift shop is small and all parking will be provided on the large lot, so it is not anticipated to impose a negative impact on the surroundings. 5. Consider and act upon a Resolution nominating candidates to the Board of Directors for the Central Appraisal District of Collin County for two-year terms beginning January 1,2004. Executive Summary The City of Wylie has 30 votes that may be cast for the Board of Directors of the Central Appraisal District. This is the first step of the appointment process in which nominations are accepted. Within the next month,the Appraisal District will inform the voting entities within the county of the names of the nominees. At that time,Council will be asked to approve a resolution as to how they wish the 30 votes to be distributed. 6. Consider and act upon authorizing the City Manager to enter into an agreement with Brinkley Sargent Architects (BSA)for the preparation of a Future Needs Assessment. Executive Summary During the May 27,2003 Council meeting, Council authorized the issuance of a Request for Proposal(RFP)for the preparation of a Future Needs Assessment. Five firms submitted proposals which were evaluated and narrowed down to two. A team consisting of Mike Sferra,Jeff Butters,Jim Holcomb and Mindy Manson heard presentations from the two consulting firms. Based on these presentations, as well as firm reputation and references,staff recommends entering into an agreement with Brinkley Sargent Architects. Included is information provided by BSA which outlines their experience, a Statement of Qualifications, a summary of municipal projects,the proposed project approach,a firm profile,and sample project profiles with other municipalities. 7. Consider and act upon authorizing the City Manager to secure a proposal for professional services to develop a municipal storm water drainage fee. Executive Summary The Texas Commission on Environmental Quality (TCEQ)has charged the City or Wylie with the principal responsibility for storm water management within its jurisdiction. Staff is currently preparing a mandated five-year Storm Water Management Plan(SWMP)for submittal to TCEQ for acquisition of a state permit. The SWMP must include provisions to effectively manage the quality of storm water runoff generated within the City. 8. Consider and act upon amending the Founders Park Master Plan to reflect an area on the east side of the park between the TXU and TXU/Explorer Pipeline Easements for the placement of the Community Playground Project,by the Blackland Prairie Playground Foundation. Executive Summary The Blackland Prairie Playground Foundation has been discussing various locations for a community built playground with the Parks and Recreation Board and staff for the past few months. At the August 25, 2003 Parks and Recreation Board meeting the Board approved a motion to allow an amendment to the Founders Park Master Plan to allow for a playground area on the east side of Founders Park between the TXU and TXU/Explorer Pipeline Easements. Staff recommends approval. EA ING OF 1 DI A,fICES TITLE & CliffION APPROVED BY COUNCIL AS B' QUIRED BY: Ordinance#2003-20,#2003-21,#2003-22, #2003-23 In accordance with Chapter 551, Government Code,Vemon's Texas Code Annotated(Open Meeting Act), SS 551.072 Deliberation Regarding Real Property; Closed Meeting • Discussion of property for the Kirby/Stone Project Section 551.071, Government Code. Meeting with city attorney on a matter in which the duty of the city attorney under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas conflicts with the Open Meetings Act. Take any action as a result of the Executive Session. In addition to any specifically identified Executive Sessions,Council may convene into Executive Session at any point during the open meeting to discuss any item posted on this agenda. The Open Meetings Act provides specific exceptions that require that a meeting be open. Should Council elect to convene into Executive Session,those exceptions will be specifically identified and announced. Any subsequent action,as a result of this Executive Session,will be taken and recorded in open session. I certify that this Notice of Meeting was posted on this 5th day of September,2003 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media contacted. As a courtesy,this agenda is also posted to the City of Wylie Website at www.ci.wylie.tx.us Carole Ehrlich,City Secretary Date Notice Removed The Wylie Municipal Complex is Wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's office at 972/442-8100 or TD 972/442-8170. OFFICE OF THE MAYOR OF THE CITY OF WYLIE Proclamation WHEREAS, Our Founding Fathers, in order to secure the blessings of liberty for themselves and their posterity, did ordain and establish a Constitution for the United States of America; and WHEREAS, It is of the greatest importance that all citizens fully understand the provisions and principles contained in the Constitution in order to effectively support, preserve and defend it against all enemies; and WHEREAS, the anniversary of the Signing of the Constitution provides an historic opportunity for all Americans to remember the achievements of the Framers of the Constitution and the rights, privileges, and responsibilities they afforded us in this unique document; and WHEREAS, The independence guaranteed to American citizens, whether by birth or naturalization, should be celebrated by appropriate ceremonies and activities during Constitution Week, September 17 through 23, as designated by proclamation of the President of the United States of America in accordance with Public Law 915, now THEREFORE, I, by virtue of the authority vested in me as Mayor of the City of Wylie, do hereby proclaim September 17 - 23, 2003 as CONSTITUTION WEEK and urge all citizens to reflect during that week on the many benefits of our Federal Constitution and the privileges and responsibilities of American citizenship. IN WITNESS WHEREOF,I have hereunto set my hand and caused the SEAL of the City of Wylie, to be affixed this the day of September, 2003. JOHN MONDY,MAYOR MINUTES Wylie City Council Tuesday, August 26, 2003 — 6:00 p.m. Wylie Municipal Complex—Council Chambers 2000 State Highway 78 North CALL o The meeting was called to order by Mayor John Mondy at 6:05 p.m. with the following council members present:Mayor Pro Tern Eric Hogue, Councilwoman Reta Allen, Councilman Chris Trout, Councilman J. C. Worley, Councilman Merrill Young, and Councilman Randal Shinn. The following staff members present were; City Manager, Biff Johnson; Assistant City Manager, Mindy Manson; Finance Director, Brady Snellgrove; City Engineer, Chris Holsted; Planning and Zoning Director, Claude Thompson, Public Information Officer, Mark Witter,and City Secretary, Carole Ehrlich. .. .PLEDGEor ttt l Pi The invocation was given by Mayor Pro Tem Eric Hogue and Councilman Young led the Pledge of Allegiance. PROCLAMATIONS& ENTAT ON , • A Presentation by Judge Harris of Collin County Projects and Activities. Judge Ron Harris of Collin County gave a presentation on upcoming projects and activities the county will be involved in. Some of the highlights were issues dealing with transportation, air quality, and homeland security. These projects will benefit all cities in Collin County. There was no one present to address the council. 4-* t ***4!*C si}tA d � leiti berot e'ht- ty n Atlit 1 , A. Approval of the Minutes from the Regular Meeting of August 12,2003 B. Consider and act upon authorizing the City Manager to execute and award an addendum to the Impact Fee contract to Birkhoff, Hendricks, &Conway,L.L.P., Consulting Engineers, in the amount of$12,000 for engineering services required to prepare a new Water Distribution System Model. Council Action A motion was made by Mayor Pro Tem Hogue, seconded by Councilman J. C. Worley to approve the consent agenda as presented. A vote was taken and passed 7-0. Minutes—8-26-03 Wylie City Council Page 1 1. Consider and act upon an ordinance to increase water utility rates sufficient to pass through the wholesale price increase from the North Texas Municipal Water District. Staff Comments Mr. Brady Snellgrove addressed council stating that the City of Wylie currently purchases water from the North Texas Municipal Water District(NTMWD) at $.87 per thousand gallons. NTMWD notified the City on July 26, 2003 that the rate would be increased to$.92 per thousand effective on October 1. 2003. The proposed increase to water fees would be the same amount as the North Texas Municipal Water District is charging the City of Wylie. Council Discussion Councilman Young asked Mr. Snellgrove if the additional pass through charges from NTMWD was to build capitol investment for other cities to come online. Mr. Biff Johnson commented that the pass through charges were used to maintain the level of service the City of Wylie has as well as expand that level of service. He stated that one thing the NTMWD does is make sure that those costs and revenues associated with a city stay with that city and not get disbursed out to any other use. Council Action A motion was made by Councilman Worley, seconded by Councilman Trout to approve Ordinance#2003-17 increasing utility rates sufficient to pass through the whole sale price increase from the North Texas Municipal Water District. A vote was taken and passed 6-1 with Councilman Young voting against. Public Hearings 2. Conduct a public hearing on the proposed tax rate for fiscal year 2003-2004 and provide taxpayers an opportunity to express their views on the tax rate. At the end of the hearing,the City Council must set and announce the date, time and place of the meeting at which it will vote on the final proposed tax rate. Staff Comments Mr. Brady Snellgrove addressed council stating in accordance with the"Truth in Taxation"laws of the State of Texas,on August 12, 2003,the City Council took a roll call vote on the proposed tax rate and scheduled a public hearing on the tax rate for August 26, 2003. The results of the recorded vote on the proposed tax rate and the notice of the public hearing were published. This public hearing has been advertised in compliance with the publication requirements set forth in the Truth in Taxation Law. The August 26, 2003 public hearing is to give taxpayers an opportunity to express their views on the tax rate. At the end of the public hearing Council must set and announce the date, time and place of the meeting at which it will vote on the final proposed tax rate. The second public hearing and vote on the tax rate is set for September 9, 2003. Public Hearing Mayor Mondy opened the public hearing. There was no one present to address the council. Minutes—8-26-03 Wylie City Council Page 2 Mayor Mondy closed the public hearing. Councilman Trout commented that the City of Wylie was once again for the third year reducing the tax rate to the citizens of Wylie. The second public hearing and vote on the tax rate is set for September 9, 2003 at the Regular City Council meeting at 6:00 p.m. in the Council Chambers 3. Hold a Public Hearing to consider and act upon a change in zoning from Business Center (BC) to Planned Development(PD)District for a restaurant with drive through service,located at 1301 Century Way, being Lot 1, Block C of the Century Business Park Addition,City of Wylie,Collin County,Texas. (Zoning Case 2003-09) Staff Comments Mr. Claude Thompson, Planning and Zoning Director addressed council stating that the applicant is requesting rezoning to a Planned Development (PD)District in order to allow construction and operation of a restaurant with drive through services. The applicant contends that drive-through services are an integral part of the restaurant's services and its success. The subject property is currently zoned Business Center(BC)District. The purpose of the BC District is to provide for a broad mix of office, technology and light industrial and related business support uses as a regional employment center. Restaurants without drive-in or drive-through service are allowed within the Business Center District, but restaurants with such drive-through service are not allowed. At the August 5, 2003 Planning and Zoning Commission meeting,the Commission voted 5-0 to recommend approval of the proposed zoning change. Public Comment Forms were mailed to fifteen (15) property owners within 200 feet of this request. Four Comment Forms have been returned at the time of posting,two favoring and two opposing the proposed rezoning. Councilman Trout asked Mr. Thompson if the zoning ordinance addressed those restaurants that required a drive through window but were a full service sit down restaurant for 80% of their business. Mr. Thompson stated that the zoning for Business Center District was not clear on that issue and perhaps the city at some point might re-visit that issue. Developer Comments Mr. Roland Dickey was present to address council. Mr. Dickey stated that the proposed restaurant site would be attractive and good for Wylie. He mentioned that only 20%of total business would be conducted thru the drive-through window but this feature was still an integral part of the total restaurant. Mr.Dickey stated that the restaurant would close at 8:00 p.m. each night. After a presentation of slides showing the various restaurants currently open in outlaying areas, Mr. Dickey opened the floor for questions. Council Discussion Councilman Worley asked Mr.Dickey of the 4,200 square feet, how many square feet of dining area would be available. Mr. Dickey stated that 135 patrons could occupy the dining area at maximum capacity, however with two patrons seated at a four chair table it was unlikely that many would be seated at once. Public Hearing Mayor Mondy opened the public hearing at 6:27 p.m. No one was present to address council. Minutes—8-26-03 Wylie City Council Page 3 Mayor Mondy closed the public hearing at 6:28 p.m. Council Action Mayor Pro Tern Hogue made a motion, seconded by Councilman Worley to approve Ordinance 42003-19 approving a zoning change (Zoning Case #2003-09) from Business Center (BC) to Planned Development (PD) District for a restaurant with drive through service, located at 1301 Century Way. A vote was taken and passed 7-0. 4. Hold a Public Hearing to consider and act upon a change in zoning from Agriculture(A)to Planned Development (PD)District for Mixed Residential and Non-residential Uses, generally located east of County Road 389 (Forrest Ross Road) and south of Skyview Drive and north of Kansas City Southern Railroad, being all of that certain 94.16 acre tract as described in a deed to Arapaho East,Inc. recorded in Volume 5108,Page 1984,and being all of that certain 49.247 acre tract as described in a deed to Arapaho East, Inc. recorded in Volume 4242, Page 1505, Deed Records of Collin County, Texas, except for those certain called 16.48 and 5.5 acre tracts conveyed to Kansas City Southern Railroad in October 1998, and being in total a 121.11 acre tract of land situated in the Francisco de la Pina Survey,Abstract No. 688,City of Wylie,Collin County,Texas. (Zoning Case 2003-08) Staff Comments Planning& Zoning Director, Claude Thompson addressed council stating that the applicant is requesting rezoning of the subject property in order to permit a master planned multi-use community comprising single-family residential neighborhoods of varied densities and building types, retail uses and public open spaces. The entire 121 acres included within this Planned Development District are currently zoned Agriculture(A), which is generally a holding District until appropriate urban land uses are proposed. The property is undeveloped, except for several major underground water transmission lines within the proposed area. The proposal is intended to create a viable Village Center concept as defined by the Comprehensive Plan, and, through coordinated planning and design, better address several development constraints of the property as well as take advantage of its Lake Lavon adjacency. Mr. Thompson stated that the applicant had applied for a zoning change several months ago on the described property and has since addressed some of the concerns of council pertaining to increased density and comprehensive zoning ordinance issues. Public Comment Forms were mailed to twelve(12)property owners within 200 feet of this request. No Comment Forms have been returned at the time of posting. At the August 5, 2003 Planning and Zoning Commission meeting, the Commission voted 5-0 to recommend approval of the proposed zoning change. Staff also recommended approval. Mayor Mondy asked if the North Texas MunicipalWater District had any issues with the development of this property. Mr. Thompson stated that no response had been received from NTMWD. The easements which would be dedicated as the parkland and North Texas Municipal Water District had shared with the city what kinds of developments can be place there such as trails and soccer fields. Mayor Mondy then asked what guarantee the city had that those areas would be dedicated to parkland uses and can the Water District stop that from occurring. Mr. Thompson stated that he did not believe that was a problem at all. The developer has donated 5.5 acres for parkland and the Parks and Recreation Board has accepted that donation as dedicated parkland. Mr.Thompson stated that he believes that will alleviate any problems. Councilman Worley asked how many lots were originally proposed on the site. Mr. Thompson stated that the original figure was previously 352 units in a 152.4 acre area, which had been reduced to 293 units in a 116 acre area. Minutes—8-26-03 Wylie City Council Page 4 Developer Comments Mr. Allen Bussell of GEES, Inc. addressed council. Mr. Bussell stated that the moving of the Village Center to a location where you have residential on both sides makes a lot of sense and works well for this area with Park Blvd coming through. Everyone would still be within walking distance. There would be a couple of ponds in the park area for the community. The development will generate immediate revenue to the city along with water and sewer extensions that would be put in place.Using the Planned development concept would allow for a mixed use Village Center. Mr. Mark Stiles with K. B. Development addressed council stating that he believed the goal, this time around was to relocate the neighbor services and to come through Park Blvd. and jump start the Park Blvd. area. One of the biggest assets to Wylie that the development would do is to extend the sewer thru the railroad to the property that currently does not have sewer access. Also the proposed park development and open space walking trails would make a beautiful rustic approach to the north corner of Wylie. Public Hearing Mayor Mondy opened the public hearing at 6:53 p.m. Mayor Mondy closed the public hearing at 6:54 p.m. Council Action A motion was made by Councilman Worley, seconded by Councilman Trout to approve Ordinance#2003-18 allowing a change in zoning from Agriculture(A)to Planned Development(PD)District for Mixed Residential and Non-Residential Uses, (Zoning Case #2003-08) generally located east of County Road 389 (Forrest Ross Road) and south of Skyview Drive and north of Kansas City Southern Railroad, being all of that certain 94.16 acre tract as described in a deed to Arapaho East. A vote was taken and passed 7-0. Mayor Mondy asked for a short recess at 6:55 p.m. Mayor Mondy reconvened the meeting at 7:05 p.m. 5. Hold a Public Hearing to consider and act upon a change in zoning from Agriculture (A) to Single-Family 20/21 (SF-20/21),located west of FM 544 and south of the Stoneridge Farms Addition, being a 34.306 acre portion of the tract of land as described in a deed to William L. Collins recorded in Volume 309, Page 285, Deed Records of Collin County, Texas, situated in the A. Atterbury Survey, Abstract No. 23, City of Wylie, Collin County, Texas. (Zoning Case 2003-07) Staff Discussion Planning& Zoning Director,Mr. Claude Thompson addressed council stating that the subject property was annexed into the City of Wylie on July 9, 2002, and was then zoned Agriculture (A) until an appropriate permanent zoning classification is established. The applicant is requesting rezoning of the 34.306 acre tract to Single-Family Residential (SF 20/21)District in order to develop a subdivision of single-family residences on one-half acre lots consisting of 2100 sq. ft. homes. These lots still do not conform to the SF 20/21 specification of 1 acre minimum lot sizes. If the Council agrees with this contention,then the Comprehensive Plan and then the Zoning Ordinance should be immediately revised accordingly. Public Comment Forms were mailed to eighteen(18)property owners within 200 feet of this request. Six(6)Comment Forms have been returned at the time of posting, all opposing the request. Minutes—8-26-03 Wylie City Council Page 5 At the August 5, 2003 Planning and Zoning Commission meeting,the Commission voted 4-1 to recommend denial of the proposed zoning change as this does not comply with the Comprehensive Plan. Staff recommendation was also to deny. Developer Comments Mr. Harry James representing Realty Development Trust addressed council. He stated that it was his contention that based on surveys done by his firm, the population interested and able to afford the homes in the proposed area would be retirement age and those with grown children. He contended that this segment of the home buyers would prefer a smaller square foot home like those proposed with a large lot size. He stated that with the cost of these lots, the company would find it hard to acquire builders that would build larger square foot homes or homes of 2,100 square feet on 1 acre lots because of the high cost sale value. He stated that he thought the neighbors in the surrounding area would be very pleased with the finished product of these homes. Councilman Worley asked Mr. James how many lots were shown on the proposal previously denied by council. Mr. James responded that there were 91 lots at that time and that the proposed development currently showed 56 units. Mayor Mondy asked City Engineer Chris Hoisted with the flat lands in the proposed zoning would there be any issues with flooding. Mr. Hoisted stated that there were none that he was aware of but he had not seen the preliminary drawings yet but felt that most of that drainage would go to Hwy. 544. He also stated that in the new development the majority of the drainage would go to the east to the existing creek within the property. Mayor Mondy then asked what would happen when the roads were completed. Mr. Holsted stated that would be taken into consideration during the construction and planning stage. Public Hearing Mayor Mondy opened the public hearing at 7:15 p.m. Public Comments Jamie VanEaton of 1001 Oakbrook Drive, Wylie, TX addressed council commenting that she was representing many citizens in the audience as well as some who could not attend the council meeting. She stated that she felt that council should stick to the comprehensive plan dealing with this issue. She stated that she would still like to see the 1 acre lots and that the developer could comply with this size. She stated that she did not believe the plan showed homes that would be in the $250,000 price range and the quality of these homes she felt were questionable. She stated that she felt that when Hwy. 544 was widened, a lot of the green space proposed in the new development would be lost. She also stated that the only thing she could see in the plan pertaining to amenities was an 8 foot sidewalk. She also had some issues with the sidewalk being utilized for a way for children to get to school. She stated that she and many others were opposed to this proposed development. She asked again that the comprehensive zoning plan be kept in tact. Mrs. Linda Housewright of 1645 E. Hwy. 544, Wylie, TX addressed council stating that she was in favor of the proposed zoning change to allow the development. She commented that at the present time there was a lot of dumping on the proposed land and biking was another problem. She stated that houses of this magnitude would bring value to the area and would be an asset to the City of Wylie. Mr. John Housewright of 1645 E. Hwy. 544, Wylie TX addressed council stating that he also was in favor of the proposed zoning change to allow the development. He commented that he felt$250,000.homes on a'/2 acre lot would be of more property value than a$400,000 home on an acre lot. Mr. Chris Fry of 851 Crest View Lane, Wylie, TX addressed council stating that he was against the proposed zoning change to allow the development. He stated that at the initial time the value of the homes would be great but in time they Minutes—8-26-03 Wylie City Council Page 6 would depreciate. He stated that the gas line would be under the homes according to the plans. This would be of great danger to those in the area. He also stated that between the previous time the issue was presented to council and this current time,there had been no changes to the zoning ordinance and he felt therefore it should be denied again. Ms. Anita Collins of 1301 Bozman Road, Wylie, TX addressed council stating that she was for the proposed zoning change to allow the development. She stated that the development was small and she felt it would blend nicely with the existing developments. She commented that she had great confidence in the builders and felt they had the interest of the community in mind. Mayor Mondy closed the public hearing at 7:35 p.m. Council Comments Councilman Young asked about the gas line in question. Mr. Claude Thompson stated that the line ran north of the property and traversed the north side of the subject property which served as an open space buffer between the two developments. Mr. Thompson commented that he believed this line was an old Lone Star Gas line which he was unsure was still in operation. He stated that during the platting process the utility companies would be notified to give the city direction on what could and could not be built in those areas. Mayor Mondy asked about the widening of Hwy. 544 and whether or not it would eliminate some of the green area. City Engineer Chris Hoisted stated that there was a 15 foot right-of-way drawn on the concept which would eliminate the green area because it would be in the right-of-way. Mayor Mondy then asked if the comprehensive plan did not call for a minimum of 2,500 square foot homes. Mr. Thompson stated that he believed that the comprehensive plan required 20,000 square foot lots with 2,100 square foot homes since January of 2000. Mayor Mondy asked Mr. Thompson if this was the time to request further amenities to the development. Mr. Thompson stated that this was a pure zoning issue and now was the time to address those issues. Mayor Mondy and Councilman Worley stated that they would like to see the development have J-drives. Mayor Mondy then asked the applicant what he was willing to give to the development in addition to what was already on the table. Mr. Klinefelter representing the land owner stated that the trees along Hwy 544 previously mentioned did not exist. Mr. Klinefelter did agree to leave the large trees between his development and the development to the south or provide a screening fence wall in lieu of leaving the trees. He also stated that he would take care of any drainage problems with the property to the west. In reference to the J-Drives, Mr.Klinefelter stated that he could require the builders to provide 35% of the homes with J-Drives. He stated that to require 100% would limit the architectural creativity of the builders and would reduce the builders willing to build in the development. Mayor Mondy asked about increasing the square footage of the homes to 2,500 sq. ft. Mr. Klinefelter stated that he would not be willing to increase the square footage in part due to the expense of the lots. Council Action A motion was made by Councilman Worley, seconded by Councilwoman Allen to approve a change in zoning from Agriculture(A)to Single-Family 20/21 (SF 20/21) located west of FM 544 and south of the Stoneridge Farms Addition (Zoning Case #2003-07). A vote was taken with Mayor Pro Tem Hogue, Councilman Young, Councilman Trout, Councilman Worley, and Councilwoman Allen voting for and Mayor Mondy and Councilman Shinn voting against. Because the Planning and Zoning Commission had recommended denial for the requested re-zoning the affirmative vote of at least three-fourths (3/4) of the entire City Council (6-1) was required in order to approve the zoning change. The zoning change was denied due to the 5-2 vote. Minutes—8-26-03 Wylie City Council Page 7 City Secretary, Carole Ehrlich read Ordinance#2003-17, 2003-18,and#2003-19 into the record. w1 �: .` • Rules and Order of Business for City Council Meetings Including Presentation of Materials at Public Hearings and for Agenda Items. Council and staff discussed rules and order of business for City Council Meetings that included the presentation of written materials pertaining to agenda items and non agenda items. With there being no further business before the council, Mayor Pro Tem Hogue made a motion, seconded by Councilman Trout to adjourn the meeting at 10:01 p.m. A vote was taken and passed 7-0. John Mondy,Mayor ATTEST: Carole Ehrlich,City Secretary Minutes—8-26-03 Wylie City Council Page 8 WYLIE CITY COUNCIL AGENDA ITEM NO. B. September 9, 2003 Issue Consider and act upon a request from the Wylie Chapter of Cowboys for Christ to sell items such as hats and bibles at Olde City Park in the Gazebo during their community concert, September 20, 2003. Background The Wylie Chapter of Cowboys for Christ has reserved the gazebo in previous years for their community concert, and this year they wish to use the event as a fundraiser for their group. The group has always complied with the Parks and Recreation Department's policies and rules concerning the use of City facilities. Financial Considerations N/A Other Considerations Section 78-150 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale, vend, peddle, sell or offer to sell any cold drinks, cigars, tobaccos, cigarettes, fruits, candies, goods, wares or merchandise of any kind or nature whatsoever within the city park or recreation or community center facility; provided, however, that this section shall not apply to any person, organizations, firms or corporations, or the agents of any person, or organization, firm or corporation, or employees of any person who are recommended by the parks and recreation board and approved by the city council to operate a concession or concessions for the sale of specified goods, wares, and merchandise within the city park or recreation or community center facilities of the city. Board/Commission Recommendation The Parks and Recreation Board unanimously approved the request at their regular meeting, August 25, 2003. Staff Recommendation Staff recommends approving the request. Attachments Parks and Recreation Vendor Request Form Prepare by Reviewed by Finance City M. •-::er Approval CST) Of r t f f. • i ITS r;>'ft' CITY OF WYLIE PARKS AND RECREATION VENDOR REGISTRATION FORM NAME OF GROUP.ORGANIZATION.INDMDUAL,ETC. EVENT INFORMATION Name Cowboys for Christ Location Olde City Park/BP Community Center Address Date(s) 9/20/2003 Phone No. Ginger Glover/972-442-2713 Start Time 4:00 PM Alternate Phone No. End Time 8:00 PM Contact Person Name Number of Individuals Vending Items 1 group Address Target Audience Park visitors Phone No. Anticipated Number in Attendance at Event 50-100 people Alternate Phone No. Specific Items to be Sold Emergency Contact Name Misc.goods I.e.bibles,hats Address Phone No. Alternate Phone No. Helpful Information The City of Wylie has an exclusive contract that allows the sale of only Pepsi products within aft park,recreation,community center facilities, and other city facilities. If food is prepared on-site or if food is prepared off-site and brought to the location to be sold,the vendor must contact the City Inspections Office at 972-442-8150 in order to obtain a Health Permit prior to the sale of such products. An Inspector must examine the food preparation and food storage equipment to assure the health and safety of customers. Section 78-150 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale,vend,peddle,sell or offer to sell any cold drinks, cigars,tobaccos,cigarettes,fruits, candies,goods,wares or merchandise of any kind or nature whatsoever within the city park or recreation or community center facility; provided, however, that this section shall not apply to any person, organizations, firms or corporations, or the agents of any person, or organization, firm or corporation, or employees of any person who are recommended by the parks and recreation board and approved by the city council to operate a concession or concessions for the sale of specified goods,wares, and merchandise within the city park or recreation or community center facilities of the city. WYLIE CITY COUNCIL AGENDA ITEM NO. C. September 9, 2003 Issue Consider and act upon a request from the Wylie Chamber of Commerce and Wylie Downtown Merchants to use Olde City Park and the Bart Peddicord Community Center for the Wylie Country Fair. The date for the Country Fair is Saturday, September 13, 2003. Background The City of Wylie, Chamber of Commerce, and the Downtown Merchants Association have been participants in sponsoring the Wylie Country Fair for many years. The City prepares the main stage/concert areas, prepare Olde City Park and Bart Peddicord Community center for use, and assists in coordination of the entire event. The Chamber's role is to set up a games area, find acts for the main stage, and assist in coordination of the entire event. The Downtown Merchants Association oversees the food and arts/crafts vendors at the park and community center. Financial Considerations N/A Other Considerations Section 78-150 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale, vend, peddle, sell or offer to sell any cold drinks, cigars, tobaccos, cigarettes, fruits, candies, goods, wares or merchandise of any kind or nature whatsoever within the city park or recreation or community center facility; provided, however, that this section shall not apply to any person, organizations, firms or corporations, or the agents of any person, or organization, firm or corporation, or employees of any person who are recommended by the parks and recreation board and approved by the city council to operate a concession or concessions for the sale of specified goods, wares, and merchandise within the city park or recreation or community center facilities of the city. Board/Commission Recommendation The Parks and Recreation Board unanimously approved the request at their regular meeting, August 25, 2003. Staff Recommendation Staff recommends approving the request. Attachments Parks and Recreation Vendor Request Form Prepared by Reviewed by Finance City er Approval [tit V f VI I IE CITY OF WYLIE PARKS AND RECREATION VENDOR REGISTRATION FORM NAME OF GROUP.ORGANIZATION,INDMDUAL,ETC. EVENT INFORMATION Name Donna Larson/Debbie Bullock-Chamber/DMA Location Okle City Park/BP Community Center Address 130 N.Ballard Wylie,Texas Date(s) 9/13/2003 Phone No. Donna-972-442-2111 Debbie-972-442-2804 Start Time 8:00 AM Alternate Phone No. End Time 5:00 PM Contact Person Name Number of Individuals Vending Items 70-80 groups Address Target Audience Park visitors Phone No. Anticipated Number in Attendance at Event 3-4000 people Alternate Phone No. Specific Items to be Sold Emergency Contact Name 80 Arts/crafts booths at the park and community center Address 10 misc.food vendors at the park(popcorn,sausage,hot dogs etc.) Phone No. Alternate Phone No. Helpful Information The City of Wylie has an exclusive contract that allows the sale of only Pepsi products within all park,recreation,community center facilities, and other city facilities. If food is prepared on-site or if food is prepared off-site and brought to the location to be sold,the vendor must contact the City Inspections Office at 972-442-8150 in order to obtain a Health Permit prior to the sale of such products. An Inspector must examine the food preparation and food storage equipment to assure the health and safety of customers. Section 78-150 of the City Code of Ordinances states: It shall be unlawful for any person to solicit for sale,vend,peddle,sell or offer to sell any cold drinks,cigars,tobaccos, cigarettes,fruits, candies, goods,wares or merchandise of any kind or nature whatsoever within the city park or recreation or community center facility; provided, however, that this section shall not apply to any person, organizations, firms or corporations, or the agents of any person, or organization, firm or corporation, or employees of any person who are recommended by the parks and recreation board and approved by the city council to operate a concession or concessions for the sale of specified goods,wares, and merchandise within the city park or recreation or community center facilities of the city. WYLIE CITY COUNCIL AGENDA ITEM NO. D. September 9, 2003 Issue Consider and act upon an Ordinance #2003-20 denying TXU Gas Company's request to change rates. Background On June 24, 2003 the City Council approved a Resolution suspending the effective date of TXU Gas Distribution's requested rate changes. In doing so, the City also joined with a coalition of 123 Texas cities, representing 63% of all TXU gas customers. The coalition has negotiated a procedural schedule with TXU in which it was agreed that the member cities would move forward with denying the requested rate change, in order to expedite the process and get it before the Railroad Commission. Other Considerations N/A Financial Consideration Texas Utilities Code 103.022 provides that costs incurred by the Cities in ratemaking activities are to be reimbursed by the regulated utility. Board/Commission Recommendations N/A Staff Recommendations Staff recommends approval of the ordinance. Attachments List of member cities Ordinance 'rep.it by Reviewed by Finance City proval GUD NO.9400 PARTICIPATING CITIES IN THE ALLIED COALITION OF CITIES Abilene Crandall Honey Grove Addison Crowley Howe Allen Dalw. Gardens Hurst Alvarado Denison Irving Angus DeSoto Justin Argyle Duncanville Kaufman Arlington Early Kennedale Athens Eastland Kerrville Bedford Edgecliff Village Killeen Bellmead Ennis Lancaster Bells Euless Lewisville Benbrook Everman Lincoln Park Blossom Fairview Little Elm Blue Ridge Farmers Branch Malakoff Bowie Farmersville Mansfield Brownwood Fate McKinney Bryan Flower Mound Megargel Burkburnett Forest Hill Mesquite Burleson Fort Worth Midlothian Caddo Mills Frisco Murphy Carrollton Gainesville Nocona Celina Grand Prairie Northlake Cleburne Grapevine N. Richland Hills Clyde Haltom City Ovilla College Station Harker Heights Palestine Colleyville Haskell Parker Comanche Haslet Paris Coppell Henrietta Pecan Hill Corinth Highland Park Petrolia Corral City Highland Village Plano Ponder Pottsboro Putnam Red Oak Richardson Richland Hills Robinson Rockwall Rowlett Sachse Saginaw San Angelo Seagoville Sherman Snyder Southlake Stamford Stephenville Sulphur Springs Sweetwater The Colony Throckmorton Trophy Club University Park Vernon Waco Watauga Waxahachie Westworth Vilge. White Settlement Wichita Falls Woodway Wylie ORDINANCE NO. 2003-20 AN ORDINANCE OF THE CITY OF WYLIE, TEXAS, DENYING TXU GAS COMPANY'S REQUEST TO CHANGE RATES IN THIS MUNICIPALITY, AS A PART OF THE COMPANY'S STATEWIDE GAS UTILITY SYSTEM; PROVIDING A REQUIREMENT FOR A PROMPT REIMBURSEMENT OF COSTS INCURRED BY THE CITY; FINDING THAT THE MEETING AT WHICH THIS ORDINANCE IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW; AND PROVIDING FOR NOTICE OF THIS ORDINANCE TO TXU GAS COMPANY WHEREAS, on or about May 23, 2003, TXU Gas Company (the "Company") filed with the City of Wylie ("City"), a Statement of Intent to change gas rates in all municipalities within the Company's statewide gas utility system effective June 27, 2003; WHEREAS, the City has previously extended the effective date of the Company's rate filing; WHEREAS, the City has exclusive original jurisdiction to evaluate the Company's Statement of Intent as it pertains to the distribution facilities located within the City, pursuant to Texas Utilities Code §§ 102.001(b) and 103.001; WHEREAS, the Texas Utilities Code § 103.022 provides that costs incurred by the City in ratemaking activities are to be reimbursed by the regulated utility; WHEREAS, the City is participating with a coalition of over 120 other Cities in opposition to the Company's filing at the Railroad Commission, said coalition being known as Allied Coalition of Cities ("ACC"), in GUD No. 9400 pending at the Commission; WHEREAS, ACC and the Company have reached a procedural agreement regarding the schedule for processing GUD No. 9400 that includes TXU's concession to allow one hundred fifteen (115) additional days to process the rate case and ACC's commitment that member Cities expedite the process of getting city action appealed to the Commission; WHEREAS, ACC and TXU jointly endorse the City's denial of the Company's rate application pending before the City; WHEREAS, counsel for ACC, upon review of the Company's filing and upon consultation with various consultants, recommends findings that the Company's proposal is unjustified and unreasonable; and NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS: SECTION 1. The Company's Statement of Intent to change gas rates within the City, as part of the Company's statewide gas utility system, is found to be unreasonable because: (a) TXU's requested return on equity is excessive, generating more than 86% of the requested increase in rates; (b) the basis for TXU's proposed consolidations (of regional distribution systems and of pipeline costs with distribution costs) has not been established; (c) the City's jurisdiction to increase pipeline rates has not been established and, therefore, the proposed pipeline cost increases should be disallowed; (d) revenue requirements should be reduced rather than increased; and (e) the TXU filing should be denied pursuant to agreement with the Company; and is therefore denied in all respects. SECTION 2. The costs incurred by the City in reviewing the Company's application be promptly reimbursed by the Company. SECTION 3. This Ordinance shall become effective immediately from and after its passage, as the law and charter in such cases provide. SECTION 4. That it is hereby officially found and determined that the meeting at which this Ordinance is passed is open to the public as required by law and that public notice of the time, place and purpose of said meeting was given as required. SECTION 5. A copy of this ordinance, constituting final action on the Company's application, be forwarded to the appropriate designated representative of the Company within 10 days as follows: Autry L. Warren, Director Gas Regulatory, TXU Business Services, 1601 Bryan Street,Dallas, Texas 75201-3402. DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS, ON THIS THE 9TH DAY OF SEPTEMBER, 2003. John Mondy, Mayor ATTESTED TO AND CORRECTLY RECORDED BY: Carole Ehrlich, City Secretary WYLIE CITY COUNCIL AGENDA ITEM NO. E. September 9, 2003 Issue Consider and act upon a Final Plat for the Meadowview Estates Addition, being all of a certain 34.088 acre tract of land, generally located west of North Ballard Avenue(F.M. 2514)and north of Brown Street (F.M. 4312), as described in a deed to Saddlebrook Investments, Ltd. as recorded in Volume 5404, Page 1042 of the Deed Records of Collin County, Texas, and being situated in the S.B. Shelby Survey, Abstract No. 820, City of Wylie, Collin County, Texas. Background The Final Plat under consideration will create 108 single-family residential lots and 3 open space lots owned by the Homeowners Association,as wells as right-of-way for the extension of Ann Drive. The subject property totals 34.088 acres in size. This tract of land was rezoned from Industrial(I) to Single-Family (SF 8.5) Residential District in February of 2002 with the adoption of the revised citywide Zoning Ordinance and Map. The Preliminary Plat for the subject tract was approved by the City Council on September 24, 2002 as Stiles Crossing but was never finalized as such and the property was subsequently sold. Section 212.005 of the Texas Local Government Code states that "the municipal authority responsible for approving plats must approve a plat that satisfies all applicable regulations". Section 212.009(a) states that "the municipal authority responsible for approving plats shall act upon a plat within 30 days after the plat is filed. A plat is considered approved by the municipality unless it is disapproved within that time period" Financial Considerations Plat application fees—Paid The applicant is aware that development impact fees must be paid prior to issuance of a building permit on each lot. Other Considerations 1. All lots are 8,500 square feet or larger. Thirty(30)percent,or 32 lots exceed 10,000 square feet in size. 2. Several major water and gas transmission corridors traverse the property, and the development anticipates using these corridors as a greenbelt pedestrian trail system. An existing gas pipeline easement,which transects the subject tract,has been abandoned by separate instrument that was recorded with the County on June 3, 2003, is also designated on the Plat as being abandoned. 3. The Plat provides for much of the right-of-way needed to complete the extension of Ann Drive toward the east to Ballard Avenue. 4. The current Thoroughfare Standards require that streets be 31 feet of pavement within 50 feet of right-of-way and alleys provide 20 feet of right-of-way and 12 feet of pavement. On September 10, 2002, the City Council approved a waiver of rights-of-way widths for the subject property, allowing the proposed alleys to be 12 feet of pavement within 15 feet of right-of-way. The existing Pointe North Addition abutting to the west provides streets, which are 27 feet of pavement within 50 feet of right-of-way and alleys of 10 feet pavement within 15 feet right-of- way. Alleys are not appropriate where lots back to the railroad and thoroughfares(Ann Drive). 5. On August 30,2002,during the Preliminary platting process,the Parks and Recreation Advisory Board agreed to accept open space land as dedications to the City but since it was all in easements or in parcels smaller than one acre it would not count toward the park dedication requirement and funds in lieu of land would be required to be in compliance with park dedication requirements. 6. The Final Plat complies with all applicable technical requirements of the City of Wylie. Board/Commission Recommendations On August 19,2003,the Planning and Zoning Commission voted 4-2 to recommend approval of the Final Plat. Staff Recommendations Approval. 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I '^'a""'..]w 1n M T 1nL'. te ::r,..--o.a ..r JPH Land Surveying A)a.w .,.w .rH to13 .,...,r. •.;.wawa tart-.we�.M f..MTwlrx..,.]1 ue]Fy.Oa vss-l • 1f-n•J.1P'JV.T.N1...:].HT Ndr',b]...NO].M7r rt.ANV,LWOW 1 ,d:r,A....erw.in I 1 e,•]Y•.w-ri Y WYLIE CITY COUNCIL AGENDA ITEM NO. F. September 9, 2003 Issue Consider and act upon a Final Plat for the Wyndham Meadows Addition,being all of a certain 12.45 acre tract of land,generally located north of East Brown Street and east of Eubanks Street,and being a portion of the 7.6883 acre tract of land described in a deed to Cinnamon Teal, LLC, recorded in Volume 5247, Page 5433 of the Deed Records of Collin County, Texas (DRCCT), and being a portion of the 5.0060 acre tract of land described in a deed to Cinnamon Teal LLC, recorded in Volume 5244, Page 6100 of the DRCCT, and being situated in the Francisco De La Pina Survey, Abstract No. 688, City of Wylie, Collin County, Texas. Background The Final Plat for the Wyndham Meadows Addition includes 12.45 acres and will create fifty(50)lots for residential uses,one(1)lot for future development and two(2)lots for open space common areas to be maintained by a homeowners association. The subject property was originally planned to be Phase IV of the Wyndham Estates Addition,and in 1985 the western one-third of the tract was zoned Multifamily (MF) and the remaining two-thirds zoned Townhouse (TH). However, the property was never platted or developed. The applicant is proposing to develop the entire tract as duplexes under the Townhouse(TH)District requirements. Townhouses are allowed by right within both the TH and MF Districts,but multifamily apartments are allowed only within the MF District. Section 212.005 of the Texas Local Government Code states that "the municipal authority responsible for approving plats must approve a plat that satisfies all applicable regulations". Section 212.009(a) states that"the municipal authority responsible for approving plats shall act upon a plat within 30 days after the plat is filed. A plat is considered approved by the municipality unless it is disapproved within that time period" Financial Considerations Plat application fees—Paid The applicant is aware that development impact fees must be paid prior to issuance of a building permit on each lot. Other Considerations 1. A 150 feet wide Oncor power line easement transects the subject tract from northwest to southeast. The applicant has obtained an encroachment agreement from the owner of the easement in order to construct public streets, sidewalks and fences in the easement. A reference to the encroachment restrictions detailing which residential lots are affected by the agreement has been placed on the plat. 2. The development of Townhomes in Multifamily Zoning is permitted by right and does not require a change in zoning. 3. Parkland dedication requirement is tied to the use (Townhouse)rather than the zoning(MF and TH). Open space occupied by easements cannot count towards public parkland dedication,and the applicant is aware that fees in lieu of land must be paid for each dwelling unit regardless ofthe underlying zoning. 4. Access to the existing alleys in the Wyndham Estates Phase II addition has been provided by this plat. 5. An additional 35 feet of right-of-way for the widening of Brown Street will be dedicated with this plat. 6. The Final Plat complies with the Zoning Ordinance, Subdivision Regulations and all other pertinent code requirements of the City of Wylie. Board/Commission Recommendations On September 2, 2003, the Planning and Zoning Commission voted 5-0 to recommend approval of the Final Plat,with the stipulation that private fences(especially those in Block B)have boards facing inward and poles and framing facing inward. Staff Recommendations Approval. Attachments Final Plat — AAA- OE; Prepared y Reviewed by Finance City Mana e/'pproval i/OLD KNOLL DRIVE � at 1 Re3 NNYAO//AY lOTAT!'N A 90'W OOe SRN.nor.W PJGR!N R.40.00' CAR P,Pe LIT Le62.83' ,.,, M.R.C.C.T. T.40.00' ," 3}1e. I/Y Mr\ 1/Y IRE LLA..SB'570' E Z.. c / 2'00�. N�� Q]E '.p S78b I T IRE a 1 e...P 9i,v99 z.., b,w YZ.J .0 T�11,1t, 66 axm dawn b.w da »..�35... Sddo'w. i[dd�,ra-� heb a0:w'aa.I4�r•R � 1a i ' "', g8 a BLOCK A i, /'._ M BLOCK A 9 L; n.« • /' Ott OF WW.E W aRAPNPc s FEET� 115. �� <X" '� d S 5 i- G 0 a 514B gm« `»)3 0 Mc0 aw0 M<a 7 a 0 a »M a _ 4 1. �A., :A ,/2.I. i ff `M�«sa a aglpp a gg -`}}<a ' :jj 8 p y p 's �Y ems B a "A g „.IA,.. 2 wv9'el 8 BQ �g:,.N '°pR_'fa'wA a q_ R A 8 NR G 7 5m pg6` c p c-p:gyp c-�c-p cep°ma=mA- p_ N` p N p A < ru a« E smW Br. `~ iA�� B wig 1x - boa MOP bm MINX war Sam as .m•MOM Ygt ews� k ey bm cam�M� xi J a.m ., o --- --- Ker .., . 1 LOCATION MAP �; xemo_ R• .A•T W CA Neer r X 't, �-�w _---- ' A (NOT TO Yew PAWA9N R 9 WYNDHMA MEADOWS WAV $ m `� m.rad I... CAR R Pe.In .� %,4 _ a' w.aa Sew• s.: Sa.. n, b. n, eYe " u. : 35 s 1 A[R.C.C.T, A dw/ �,�w _ 'S, 8w rw <0 <5 le xk kC rigs a II r TYj 0 : '6,it3 y5eR B � �� ewg 11 Aak�•-"r, a:.rl,.m a w1 Br a •e�w ' ` - - -% ti3 >s,eB r� g0•''''‘'Lis m a pR Iwy% ti 3. OWNER'S CERTIFICATE AND DEDICATION ____ BLOCK A ; n s xiar MOM Sam t.�BLDCK B q 2 w c+r. q WHEREAS cmnamm w LOX..I.M•pence or a l of IMone nor ea " BLOCK B mod is aa• xwaaao<t1 R P M 8_._-_ %- . doer ere Mal. wn•xy. twat No.NeY .cliy of B COMMONr:og% pa'x. 1A w 6 ointl yh.doaa<hln CwntN • ma bNnppot of aT)AYiz:go rml of _ uO 255'P $ AREA e.ar xpbOamx� moo Tract II, a RecCdnords I,LOC..ny,Ted m /. `_ 1/z"IRE ��_ I I foam sr. ° 1a w Vaume 5]4],Po9e 'rrc or Land Records a calm County,ieLan ane V _ EtEC1N1C EpffMENl RE I Wp part of N•S.00e0 acr•4acl of Lme aaearPoee In ee•e to gwnanu iwl,LLC,rowed M Vdume S1H,Pep•8100 of Me Lane 11w �"� ap .BMA,PC.324 .! �� '.w 1AF a' Re<we•of CdIM CwntY.iexw,one Ean9 man partkulaNY d••vL•a EA pp eo• �1.�� //�.wL e,e, iz2 4'F s.IC s Y ae ,... 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Ks N89'J7.00 W 117R.OT aw xNL --,,��POINT OF wrN wn E TATEs,PHASE In.a lid m•tan<a of 19o.Bz na eo a t/x' i N BROWN SABLE WON HWY,78) 3B ��qP BEGINNING iron rod found.comer: LI (VARIABLE WON LOW) �� N.BEflDXMB� •Rwmmweeb l.ERRflCATE OF APPROVAL oEDlcA�or1 -wAr MENCE<mtMaryy amB th.e.t Im.of eta wmOHAM ESTATn,PHASE 0 i OAK LN. for Appro a° M NaU ]5e'00'Ea a ehlma of 20.00 el<o a 1/1'Nm rotl NOW,MR IFORR NMgwl ALL MI eV BM 1 4T! 'romd at U•meet nwMMY•wMwel corner of oN wYN µ ESTATES, m,.000 IIIAT CNNAMOn TEAL LLC.,acting here.by and Uwu0h It's a PHASE I1 �AA NOTE, Clly of R M Mx A Zmin9 author?.,o04,caw hweb5 adapt Mle plat deMora ap ENCE NeWq M•w.1 Lme of old wMONAM ESTATES.PHASE lu, erI CITY al WN'+,iuw ow deorc..,pwwtyy asdWYNDH MEADOWS. dition IM Me mat xwlMaswM Ilnw al wW WYNUr1AM ESiATLS.PHASE�, ,.ALL EABENEHR$PANNING iW0 L015 SHALL BE¢N11FF0 ON ME too City of BRA d does y....In M M.., Ina IaloNny< 0 Wtan<e•: t COMMON LOL LINE UNLESS SHOWN OMFRWSE. Marro.Iw Construction- l he Du0k ule faewr�lhe streN ma mew•nomFlMw•on. 'Swlp 2BV1'00'Easl,a elstan<•el 121.e4 Net to a 1/2'Mon Ai 2.ALL COMelERS ARE 5/B'IR01 PWS WM A BASIC CAP STAMPED nd t public a.Ware a eeb.00 ar•deal t d,for •moat use eb romp•w cwnw; a ••C-CN'UNLESS OMERWSE NOTED. Dote. ae odes m dedicated,for the moat a Easl,a Oh;wu of BYI 29 Nat doe I/O' aunt/at U• Map City of WNN,r•.a rm.,blfar us Mm imp m It Pa. No bull CAM ee be c a yy Ms N,17.MNnyy aa er m91e le 3, PERMANENT SINUC$1S INCLWNG FENCER SHALL BE A40YE0 mce 0, eb,4ta o over Im:n this 9re.MM lto b� f 90Y1VOO'y radN.o//40.00 Net sad cnwd pwrinq me WMM DRAINAGE EAYMEnis. ENCROACHMENT ON EASE/AENT AOREDRNT Aacead• candret•Mlar landscapep awoeo In Eaemm4 00 9 ahlma al mouth 46V0'00''Fad 5e.%M0 c upon, n r a Y Me aahl In down, ado.of WU c aOrw•an we 57 led of 01.83 Net to a • W A COMMON AREAS SSO MAINTAINED BY ME WwIOHAM MEADOWS IA.198,20 M t,son Band Iota 1A, ..s'pmet nts. I pro by for N1.of Bile. Itkn, UNIIty //2'rw land r Me mad swln•ny eel Lme 71 wM gAEONNEN'S ASWILLSOCIATION. ),RocF B.r portions a wduT•INanq a�ItM1ln4 Texas Oots public mad appro., b1to us uh a red ue and aw oroatim or en Wtt10HAN ESTATES,PHASE N; hliuE8:5 Ep04007 000 Cot V ma., Mayor,CItY or WNh,Te Dublk into m desiring to use w 4.mpoles..•and o Ut I hemerl MEMNCE U mere MSHy wet Ilne,SwM,a dNtmce of NYBB Mt 1N<wa9s Szz and Va,rne e4.,,P'ap e 1•el Z1 mite Ow use top t by QuM1I a e PONE Cr BEGINNING%V.i.ZM9 12.5 0aw of Lend. iu the Rreu"Lneso-ct .m Use al Eau.."w+c as den.�n •ra9n that City Secretary of M•4, of�Nla Tui a,lxwwY callllee Inat being uE Wuse t to 1M Pr dill and oldCll of WAN•uw thereof.Tn T own NOR . o Ned d'ur10•rmt on as Rent a 1 nent ear,Y�this m•and.... a a act ty W'MDH N MEADOWS,on re,T e M By of WYN.a City a WOW public e it.Mall now Me right to Rearmy y+twm band upm.mum . almq U••wtn Ile o • an Records o •ae. t 2 ew an r d1 ports al any h mOY I,MY. ,Orgi.µ;BTAIE9.PHASE d,row ,1 In CablMt P,Aide B.1 0•IMIN0 1M ebam boon eas not Ih R a one Naaae Aro submitted t A City CadI day of n00J,m ebrvbe a other r owmerl•w grant.Ugh maY l^Mklerc of mod genes o CWin CwntY,i•we. CwnC2,by forma Ott..Um and MEADOWS, ,on.all U•aeb tier a ll•M ntwMe MU U,e construction,ma tmana, 1 &`l. as Em Mana•m t gWK°re«u�I goy Ia rma !I.era fine. In oar n M.Elwrlo a•.nm pwlkaI«ee,am amtl nor a. a male 7,'.- or r 1. d.c In.a Eawm.tN. u,cw,lr•a RN. f e .aws`E"-'a:Tac,rya a w.w Doc boar .Tg9B. Eaeonwt r.a.a:�n vmen°,me eaTamlpaq•pxT: •,C• T qa na a ewai mrawnw�n°�i:.e't m y<r Ia ane' p the .e snare a tin. a.. . fall of m duMm•eat, age 322 Vdwa ew, aaw324 cutan aMout by elan.Oe now as sr n aw dew.._ pudic utility Epee < w ttin ...re Me fall • If M J m P•cord.of Cdl0 L..01 row.. °C of • from 1rv< Coemi all summate or 1s Mall Ibe seer from rBrod street. Wlnm my nerd this__day of AO.,2C0]. marl;Nnq,reNnawmdt q,ma a "rt lnep'noNmV as cird'i i or �� •w a their rem..un ter.without Md say of any 1e e,D rut.. CC .RC T.L CORDS of COLLO COUNTY,TEXAS ) ant m1elaMana amp awOTecl 1 carting AwM M► 0.C.0 i P RECORDS Or CCLLIN COUNTY.TEXAS C1tY0ef WNI��Tei u d mduUms of Ue City of WpM,is t OF.IRON ROD NEW 9eeP1d11e� Ipa'Yi.a�eG Y rv0 a y miei mad bungsN e MNUoa of ClV ONlaeeae ` E. iWiV EASEMENT 2003. Oda lot b flan eW w of dBW aW ba11MPE perwtls. V et.-UTIUTVBUERA unE SURVEYOR'S CERTIFICATE WTNEss,my nand,this M. day of THA P.O.W..WCHT-K-WAY hereby de�wc M red Iron o. actual srµ. Phe l ao _monuments M m FINAL PLAT +�Y 01«M survey lapndmmd tw rNala comer wcwebnc•dU Moen pe Pla<�N9 BY: Alan Cinnamon A sat we A snuck RE9(DRE:MITE ru`:�17r4.°=.al. . ar wYN�e.ae. P.M.,n Adidn Tai,LLB. WYNDHAM MEADOWS 01 RESIDENTIAL LOTS • r""Aax RN.WDM x Mo.1'.a.YW!Leo,MN.WPM 1m AND Y COMMON MUMS 1 ¢1 or Ww Q r eb coon° XAS T a lgl'Srp'winaLwmrc L%INa+"' imq�i-grwr,Iirgk nloraoiee,heiC CrDF BRING IY.IN ACRES I BEFORE me,:e undersign.wthont a Public low Me State of SITUATED THE day personaly ooweor.Al. Mau tom TRANCISCO DE u A SURVEY,ABSTRACT NO,BBB LANE TABLE STATE aF TEXAS be the pers on on whose nor.n• 'fit a to the lord.In unnt, IN THE CITY OF IFYLIS CURVE TABLE COJNtt OF owe,O.doo,e Moen emus., °ra'a me the tp and GOWN COUNTY,TEXAS p10, w20Al9 BMW NC OItl 5 410715 MVO l8[ OFIIWIO p%IIQ BErot mqh lh undse aetl wthaley,a Nolwy Public for the Slate ore { LIM lTW3f 3B0.00e 32. war BONSIe'E p4Y1r on M.day Po op...CMawe slupyx.mom to me a d OLSN U1055 N em0 AND SEAL Or OFFICE this IM-.car of O000*A 1PPIlCANT P 427700 0 OA it �,J2a 1app t.epr smear( J)l be"tna.Down M, math e wiaw la U.mle Iwm9 M Instrument.puroeew n an Cm3' 2110.00. t N.00 2nnit xi}06arE, et.e. b'W 20.BY aau.I0.,t qa t .too ne•wuNa!n•w Y 3003. MNYION TEAL LLC, A ASSOCLOIS,INC. am mm'E h0000'Od'W MOW rneMsa s lneren ewrm ,e M • r Pwb In ana Iw 5444 8 �•SURE 225 2772 DRXBIIAt1021A4 NUIR t% OW 1034.4T 2w.00 Iz.31` 4A30` 9w'IT34'W NNW1, 30.ar the State of i.Nae TEXAS TBNe BIC[AImBON,iQAB PM 34•.r 241 W' MOO ebe'1TN'C 2 OVEN UNDER MT mHM10t AND SEAL M OFFICE M day a NY IAmmislam upinc l PE. RIM Bee-t!qe PB.((%Y)1 sip-SW C2 w]'�T 250, 47.93' Nm%aS 4! n691'w'f 1eW OAT Et4)YBe-Meth FAY(OR)ep-sap% D EN 1 2e0 130 4Pe W 41.7e La Entrap., met` 2003 CONTI T:OMWY%UYC[ •IOY 5m CON'I'ACt:AfAN AD[MB Notary Public In and for the Slate of Tex. AMORIL MOB C-ulE Do-e0 BRIM OF l f Y mm,w,m pd. Parks & Recreation Facilities Development Corporation AGENDA ITEM NO. la. September 9, 2003 Issue Consider and Act Upon Approval of the FY04 4B Budget, authorizing expenditures for the FY04 Community Services Facilities Capital Improvement Plan. Background The Parks and Recreation Facilities Development Corporation established in accordance with State law as a result of the January 15, 1994 election approving the '/z cent sales tax for parks, recreation, and library projects. The Board of Directors of the Corporation are: Mayor John Mondy Mayor Pro Tem Eric Hogue Councilmember J.C.Worley Councilmember Chris Trout Shirley Burnett—Library Board Member Dan Chesnut-Parks Board Member Ann Hiney—Parks Board Member As set out in the Articles of Incorporation,the Board has the power to authorize the expenditure of Sales Tax Funds for projects approved by the City Council. Further, the Bylaws state that "It shall be the duty and obligation of the Board to finance and implement the Community Services Facilities Capital Improvement Plan as adopted by the Wylie City Council." Changes in State law during the 2003 Legislative Session made it so that 4B funds can no longer be used for Library purposes. Items that had been previously funded for the Library from 4B were shifted to the General Fund,balanced by a shift from General Fund to 4B in Parks and Recreation. Proposed expenditures include the funding for the summer and fall concert series, capital purchases for Park maintenance and staff 4 Park personnel positions, and Bart Peddicord Community Center programs and personnel. The combined Park, Recreation and Library projects constitute the Community Services Capital Facilities Improvement Plan for FY04. Financial Considerations Attached is a draft summary of the 4B Revenue Fund from the FY04 Budget. The beginning fund balance, coupled with the anticipated Sales Tax revenue for the coming budget year yields a total available resource of$1,101,240. Other Considerations The authority to levy the 2 sales tax is established in the Development Corporation Act of 1979, Article 5190.6, Section 4B, Vernon's Annotated Civil Statutes, as amended. The Act required the creation of the Parks and Recreation Facilities Development Corporation which receives and manages the sales tax receipts. Board/Commission Recommendation N/A Staff Recommendation N/A Attachment Proposed 4B Sales Tax Revenue Fund epare Reviewed by Finance City Mana er val 4B SALES TAX REVENUE FUND Accomplishments for FY2003 FUND DESCRIPTION > Parks completed the Open Space Master Plan. The Wylie Park and Recreation Facilities Development ➢ Community Center provided good customer service Corporation (the 4B Corporation) was established to for building users with increased staffing, building promote economic development within the City of ➢ monitors.oncert Series was a huge success! Wylie. The activities of the 4B Corporation are accounted for in two fund types. The two funds are titled the 4B Sales Tax Revenue Fund and the 4B Debt Objectives for FY2004 Service Fund. This special revenue fund accounts for the use of the 4B Corporation sales tax revenue and is ➢ Continue to support the current level of positions restricted by State legislation to improve the appeal of funded for Parks and Recreation operations. the City as a place to live, work, and visit and to > Provide excellent recreation and social services to promote economic development. Sales taxes are the citizens of Wylie. levied in Wylie at 8.25% of goods and services sold within the City's boundaries.Of this 8.25%tax,0.5%of Major Budget Items the City's share goes to the 4B Sales Tax Revenue > Two (2) :Riding Lawn mowers and Trailers Fund. ($30,000). FUND NARRATIVE > Vehicle for Two (2) Maintenance Workers ($22,300). PROGRAM NARRATIVE > Athletic Infield Machine ($10,500) & Athletic Field Poles ($10,000). > Beautification of Downtown to include Banners and The fund ended fiscal year 2002-2003 with anBenches $15,000 . estimated fund balance at September 30, 2003 of ( ) $504,420.The estimated FY2003 year-end revenues are$536,920. ACTUAL BUDGET ESTIMATE PROPOSED EXPENDITURES 2001-2002 2002-2003 2002-2003 2003-2004 Personal Services $239,203 $334,350 $315,190 $300,770 10,761 29,200 29,200 8,200 Supplies 3,250 Maintenance 5,082 5,000 5,000 81,392 71,000 58,500 64,000 Contractual Services 90,200 126,113 49,300 27,440 Capital Outlay 143,330 Transfer to 4B Debt Service Fund 109,300 142,050 142,050 Transfer to General Fund - - - TOTAL $ 571,851 $ 630,900 $ 577,380 $609,750 0 4B REVENUE FUND STATEMENT OF REVENUES AND EXPENDITURES ACTUAL BUDGET ESTIMATE PROPOSED 2001-2002 2002-2003 2002-2003 2003-2004 BEGINNING BALANCE $ 627,693 $ 491,360 $ 544,880 $ 504,420 REVENUES: 474,135 466,600 530,320 589,820 Sales Taxes 14,905 16,300 6,600 7,000 Interest Revenues TOTAL REVENUES 489,040 482,900 536,920 596,820 TOTAL AVAILABLE RESOURCES 1,116,733 974,260 1,081,800 1,101,240 EXPENDITURES: Community Services: 295,962 255,930 205,960 329,820 Parks 93,349 139,410 138,850 136,600 Recreation 73,240 93,510 90,520 - Library 109,300 142,050 142,050 143,330 Transfers to Other Funds TOTAL EXPENDITURES 571,851 630,900 577,380 609,750 ENDING FUND BALANCE $ 544,882 $ 343,360 $ 504,420 $ 491,490 FY2004 Budgeted Expenditures 4B Sales Tax Revenue History 700,000 . . 600,000 ----a Transfers to i Other Funds-- Parks 500,000 i _.� 24% 54% � 400,000 i--. ;1 N--:::::,:iii,�If, , ® . _ , .. _ . . . _ .. , 300,000 ," 'i ! , , 200,000 I J l }; 100,000 1 i t; ® ,� : 1 i 7' Recreation FY2004 FY2003 FY2002 FY2001 Proposed Estimate 22% WYLIE CITY COUNCIL AGENDA ITEM NO. 1. September 9, 2003 Issue Consider and Act Upon Approval of the FY04 4B Budget and the Community Services Facilities Capital Improvement Plan Background The Parks and Recreation Facilities Development Corporation established in accordance with State law as a result of the January 15, 1994 election approving the'A cent sales tax for parks,recreation,and library projects. The Board of Directors of the Corporation are: Mayor John Mondy Mayor Pro Tem Eric Hogue Councilmember J.C.Worley Councilmember Chris Trout Shirley Burnett—Library Board Member Dan Chesnut-Parks Board Member Ann Hiney—Parks Board Member As set out in the Articles of Incorporation,the Board has the power to authorize the expenditure of Sales Tax Funds for projects approved by the City Council. Further,the Bylaws state that "It shall be the duty and obligation of the Board to finance and implement the Community Services Facilities Capital Improvement Plan as adopted by the Wylie City Council." Changes in State law during the 2003 Legislative Session made it so that 4B funds can no longer be used for Library purposes. Items that had been previously funded for the Library from 4B were shifted to the General Fund,balanced by a shift from General Fund to 4B in Parks and Recreation. Proposed expenditures include the funding for the summer and fall concert series, capital purchases for Park maintenance and star 4 Park personnel positions, and Bart Peddicord Community Center programs and personnel. The combined Park, Recreation and Library projects constitute the Community Services Capital Facilities Improvement Plan for FY04. Financial Considerations Attached is a draft summary of the 4B Revenue Fund from the FY04 Budget. The beginning fund balance, coupled with the anticipated Sales Tax revenue for the coming budget year yields a total available resource of$1,101,240. Other Considerations The authority to levy the 2 sales tax is established in the Development Corporation Act of 1979, Article 5190.6, Section 4B, Vernon's Annotated Civil Statutes, as amended. The Act required the creation of the Parks and Recreation Facilities Development Corporation which receives and manages the sales tax receipts. Board/Commission Recommendation N/A Staff Recommendation N/A Attachment Proposed 4B Sales Tax Revenue Fund IL1J/ . 4 Prep.er by Reviewed by Finance City Manag 47747701 oval 4B SALES TAX REVENUE FUND Accomplishments for FY2003 FUND DESCRIPTION > Parks completed the Open Space Master Plan. The Wylie Park and Recreation Facilities Development > Community Center provided good customer service Corporation (the 4B Corporation) was established to for building users with increased staffing, building promote economic development within the City of monitors.➢ Concert Series was a huge success! Wylie. The activities of the 4B Corporation are accounted for in two fund types. The two funds are titled the 4B Sales Tax Revenue Fund and the 4B Debt Objectives for FY2004 Service Fund. This special revenue fund accounts for the use of the 4B Corporation sales tax revenue and is > Continue to support the current level of positions restricted by State legislation to improve the appeal of funded for Parks and Recreation operations. the City as a place to live, work, and visit and to > Provide excellent recreation and social services to promote economic development. Sales taxes are the citizens of Wylie. levied in Wylie at 8.25% of goods and services sold within the City's boundaries.Of this 8.25%tax,0.5%of Major Budget Items the City's share goes to the 4B Sales Tax Revenue > Two (2) .Riding Lawn mowers and Trailers Fund. ($30,000). FUND NARRATIVE > Vehicle for Two (2) Maintenance Workers ($22,300). PROGRAM NARRATIVE > Athletic Infield Machine ($10,500) & Athletic Field Poles ($10,000). The fund ended fiscal year 2002-2003 with an > Beautification of Downtown to include Banners and Benches 15,000 estimated fund balance at September 30, 2003 of ($ ). $504,420.The estimated FY2003 year-end revenues are$536,920. ACTUAL BUDGET ESTIMATE PROPOSED EXPENDITURES 2001-2002 2002-2003 2002-2003 2003-2004 Personal Services $239,203 $334,350 $315,190 $300,770 Supplies 10,761 29,200 29,200 8,200 Maintenance 5,082 5,000 5,000 3,250 Contractual Services 81,392 71,000 58,500 64,000 Capital Outlay 126,113 49,300 27,440 90,200 Transfer to 4B Debt Service Fund 109,300 142,050 142,050 143,330 Transfer to General Fund - _ TOTAL $ 571,851 $ 630,900 $ 577,380 $ 609,750 9 4B REVENUE FUND STATEMENT OF REVENUES AND EXPENDITURES ACTUAL BUDGET ESTIMATE PROPOSED 2001-2002 2002-2003 2002-2003 2003-2004 BEGINNING BALANCE $ 627,693 $ 491,360 $ 544,880 $ 504,420 REVENUES:Sales 474,135 466,600 530,320 589,820 Interest Revenues Taxes 14,905 16,300 6,600 7,000 TOTAL REVENUES 489,040 482,900 536,920 596,820 TOTAL AVAILABLE RESOURCES 1,116,733 974,260 1,081,800 1,101,240 EXPENDITURES: Community Services: Parks 295,962 255,930 205,960 329,820 Recreation 93,349 139,410 138,850 136,600 Library 73,240 93,510 90,520 Transfers to Other Funds 109,300 142,050 142,050 143,330 TOTAL EXPENDITURES 571,851 630,900 577,380 609,750 ENDING FUND BALANCE $ 544,882 $ 343,360 $ 504,420 $ 491,490 FY2004 Budgeted Expenditures 4B Sales Tax Revenue History 700,000 / ' 600,000 Transfers to r "I ', Other Funds-- Parks 500,000 ..' 1 K.__ 24% :,_j 54% r_Y 1 ---,' 400,000 :a ?! 300,000 -11 -'' j 1.- Y 1 vaf ? i! s `� 200,000 # t 1 + 1 IRS ' _, x 100,000 Recreation./ FY2004 FY2003 FY2002 FY2001 22% Proposed Estimate 10 WYLIE CITY COUNCIL AGENDA ITEM NO. 2. September 9, 2003 Issue Hold a public hearing and consider and act upon an ordinance of the City of Wylie,Texas,adopting a budget and appropriating resources for Fiscal Year 2004, beginning October 1, 2003, and ending September 30, 2004. Background The proposed tax rate for fiscal year 2003-2004 will decrease$0.01 per$100 assessed valuation from $0.715 to $0.705. In May 1999, the voters approved the issuance of $17,940,000 in general obligation bonds to be used for street, drainage and park improvements, the debt service on which would require an increase in the tax rate of$0.05. The tax rate was increased two and one-half cents in FY2000 and another two and one-half cents in FY2001 up to a total of$.725. Since fiscal year 2000 to fiscal year 2004 the tax base has increased$544,445,264. The combined increases in the tax base above has made it possible to decrease taxes two (2) cents since fiscal 2001. In fiscal year 2003-2004,the total assessed value has increased another$201,727,976.The increase in assessed valuation in FY2004 and the decrease in the tax rate will generate an additional$1,302,672 in ad valorem tax revenues. The General Fund will receive all of the increase in ad valorem tax revenue while the General Obligation Debt Service Fund will receive less from this revenue source due to a slight drop in outstanding debt in fiscal year 2004. The original estimate of the General Fund Balance at the end of fiscal year 2003 was $1,480,390. After staff review, revenues at the end of fiscal year 2003 are now estimated to increase $607,180 over the original estimate to $10,283,910. Significant increases in fiscal year 2002-2003 revenues over the amended budget are estimated in Sales Taxes ($129,130) and Licenses and Permits ($532,900). Year-end expenditures are estimated to be$479,250 less than amended budget figures. Most of the decrease in expenditures included budget carryover items such as the new Finance system ($140,000)and street rehabilitation of Cottonbelt($156,060).As a result,the fiscal year 2003 ending fund balance in the General Fund is now estimated to be $2,730,810. The FY2004 budget was constructed to retain approximately the same number of days of operating expenses available in the fund balance at the end of FY2004 as at the end of FY2003. The budget was developed using a zero-based budget approach for all departments. Staff determined how many dollars it would take to maintain the same level of service as the prior year and set that as the budget baseline. The General Fund added eight (8) full-time new positions and 1.75 (full-time equivalent) part-time positions. The new positions include one IT Technician and part-time HR Assistant, one CID Secretary, two Patrol Officers, one Fire Prevention Inspector and three part-time Firefighter positions were converted to full-time Firefighters,one Permit Technician,two Maintenance Workers and three Seasonal Workers in Parks and increased part-time staffing 20 hours per week in the Library. In the Utility Fund, fund balance (working capital) is budgeted to decrease $1,060,740 from the estimated ending fund balance of $2,598,350 for 2003. About $230,000 of this decrease is attributable to the new positions listed below along with associated start up costs, Pre-payments of $777,000 to NTMWD for the Muddy Creek wastewater treatment plant, increased capital spending of$266,750 represent the majority of the reduction in working capital. The North Texas Municipal Water District has increased the retail price of the water it sells to the City by$0.05 per 1,000 gallons in FY2004. Water rates will be increased to recover the increased cost of the purchase of water and will generate approximately$50,000 in additional revenue. The Utilities department budgeted in the current year (FY2003) has been split into two departments for the new year, Utilities—Water and Utilities—Sewer.The Utilities-Water department is adding one Crewleader,one Equipment Operator and one maintenance worker. The Utility Billing department is upgrading the Accounts Payable Clerk from part-time to full-time. The attached summary of all operating and capital funds includes the budget for the Wylie Economic Development Corporation. Financial Considerations For all budgeted funds, the projected totals for revenues and expenditures are $22,536,590 and $32,204,950 respectively. Projected expenditures will be$9,668,360 greater than budgeted revenues for all funds. The net $9,668,360 spending in excess of revenues is due to expenditures of $7,950,260 for capital projects(streets and utility construction)and drawdowns in fund balance in the General and Utility Funds. The budgeted ending fund balance for the General Fund in FY2004 is $1,810,830. This amount equates to a reserve of 14.2% of budgeted expenditures or approximately 51.7 days of operating expenses. The budgeted ending fund balance (working capital) in the Utility Fund in FY 2004 is $1,537,740. This amount equates to about 73 days of operating expenses or 20% of budgeted expenditures on hand. Other Considerations Article 7, Section 3(D) of the City's Home Rule Charter states that if the City fails to adopt the budget by the twenty-seventh day of September,the amounts appropriated for operation during the current fiscal year shall be deemed adopted for the ensuing fiscal year on a month-to-month basis. A tax rate ordinance for fiscal year 2003-2004 must be adopted to support this budget. Staff Recommendation It is recommended that the City Council adopt the fiscal year 2004 budget as presented. Attachments Ordinance Exhibit A— Summary of Revenues, Expenditures and Changes in Fund Balance Exhibit B—Fiscal 2004 Proposed Budget (Condensed) Prepared by Reviewed by Finance City M pproval ORDINANCE NO. 2003-21 AN ORDINANCE OF THE CITY OF WYLIE, TEXAS, ADOPTING A BUDGET AND APPROPRIATING RESOURCES FOR FISCAL YEAR 2004, BEGINNING OCTOBER 1, 2003, AND ENDING SEPTEMBER 30, 2004; REPEALING ALL CONFLICTING ORDINANCES; CONTAINING A SEVERABILTIY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the City Manager and staff have prepared and filed with the City Secretary a proposed budget for operation of the City during Fiscal Year 2004; and WHEREAS, the proposed budget appears to be in form and substance which fully complies with all applicable provisions of the City Charter and State law; and WHEREAS, the proposed budget has been available for public inspection and review; and WHEREAS, the City Council has this date conducted a public hearing to receive input from the citizens of the City concerning the content of the budget; and WHEREAS, the Council having considered the proposed budget at length, and having provided input into its preparation, has determined that the proposed budget and the revenues and expenditures therein contained is in the best interest of the City and therefore desires to adopt the same by formal action; NOW THEREFORE, BE IT ORDAINED by the City Council of the City of Wylie, Texas, as follows: Section 1. That the proposed budget of the revenue of the City and the expenses of conducting the affairs thereof, as summarized in the attached Exhibit A and fully incorporated herein by reference, be, and the same hereby is, completely adopted and approved as the Budget for the City for Fiscal Year 2004. Section 2. That the sum of Thirty Two Million Two Hundred and Four Thousand, Nine Hundred and Fifty Dollars ($32,204,950) is hereby appropriated out to the General, Wylie Economic Development Corporation, 4B Sales Tax Revenue, Emergency Communications, Fire Training Center, Park Acquisition & Improvement, General Obligation Debt Service, 4B Debt Service, Street Capital Project, Utility, Utility Construction and Fleet Replacement Funds for payment of Operating Expenses and Capital Outlay of the operation and administration of the City according to the various purposes and intents therein described. Section 3. The specific authority is hereby given to the City Manager to transfer appropriations budgeted from an account classification or activity to another within any individual department or activity; and to transfer appropriations from designated appropriations to any individual department or activity as provided in the City Charter. Ordinance#2003-21 Approval of Budget 2003-2004 Section 4. Should any paragraph, sentence, sub-division, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal, or invalid, the same shall not affect the validity of this ordinance as a whole or any part or provision thereof, other than the part or parts as declared to be invalid, illegal, or unconstitutional. Section 5. This ordinance shall be in full force and effect from and after its adoption by the City Council pursuant to the law and the City Charter. Section 6. That all other ordinances and code provisions in conflict herewith are hereby repealed to the extent of any such conflict or inconsistency. DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas, on this the 9th day of September, 2003. John Mondy, Mayor ATTEST: Carole Ehrlich, City Secretary Ordinance#2003-21 Approval of Budget 2003-2004 NOTICE OF PUBLIC HEARING AND BUDGET SUMMARY FOR FY2004 CITY OF WYLIE NOTICE IS NEARBY GIVEN, pursuant to Article VII Section 3 of the Wylie City Charter,that the Wylie City Council will conduct a public hearing on the proposed City Budget for Fiscal Year 2004 on the 9th day of September 2003,at 6:00 p.m. in the Council Chambers of the Wylie Municipal Complex,2000 SH78 North,Wylie,Tx. Copies of the proposed budget are available for inspection by the public at the Reta and Truett Smith Library,the City Secretary's Office and the City Manager's Office during regular business hours. The following is a General Summary of the budget which has been proposed. SUMMARY OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE ALL OPERATING AND CAPITAL FUNDS FISCAL YEAR 2003-2004 BUDGET DEBT SERVICE FUNDS PROPRIETARY FUNDS CAPITAL SPECIAL G 0 DEBT PROJECTS GENERAL FUND REVENUE FUNDS SERVICE 4B DEBT SERVICE FUNDS UTILITY FUND UTILITY CONSTR. FLEET REPLACE. TOTAL ALL FUNDS BEGINNING BALANCES $ 2,730,810 $ 2,674,950 $ 354,930 $ 152,930 $ 7,161,260 $ 2,598,350 $ 838,900 $ 808,690 $ 17,320,820 REVENUES: - - - 7,913,920 Ad Valorem Taxes 5,994,840 1,919,080 - 2,363,380 Non-Property Taxes 1,183,740 1,179,640 - -- - - 1,107,000 Franchise Fees 1,107,000 - - - 1,160,100 Licenses&Permits 1,160,100 - - - - _ 40 Intergovernmental 220,000 86,140 - 4 Service Fees480,000 306,- 325,600 7,306,140 1,192,000 258,680 5,762,200 Court Fees 480,000 - - 495,360 495,360 - Impact Fees-Water Interest 8 Misc.Income 85,500 10,500 5,000 1,000 30,000 111,000 6,000 25,000 274,000 TOTAL REVENUES 11,423,180 1,534,960 1,924,080 1,000 30,000 5,873,200 501,360 350,600 21,638,380 Transfers from Other Funds 431,990 322,890 143,330 - 898,210 TOTAL AVAILABLE RESOURCES 14,585,980 4,532,800 2,279,010 297,260 7,191,260 8,471,550 1,340,260 1,159,290 39,857,410 EXPENDITURES: - - t 00,000 3,814,130 - General Government 3,714,130 - - 60,000 5,709,740 - Public Safety 5,079,140 570,600 - - 929,690 - Development Services 929,690 _ - - - - 1,229,650 Streets 1,229,650 _ - 1,966,070 - Community Services 1,499,650 466,420 - _ 32,000 5,272,470 5,240,470 Utilities - - 3,350,170 - - - Debt Service - 1,933,500 143,330 1,273,340 _ 8,224,260 6,810,000 1,140,260 Capital Projects 274,000 - 810,560 - Economic Development - 810,560 - TOTAL EXPENDITURES 12,452,260 2,121,580 1,933,500 143,330 6,810,000 6,513,810 1,140,260 192,000 31,306,740 - 420,000 898,210 Transfers to Other Funds 322,890 155,320 - 7,898,20 ENDING FUND BALANCE $ 1,810,830 $ 2,255,900 $ 345,510 $ 153,930 $ 381,260 $ 1,537,740 $ 200,000 $ 967,290 $ TOTAL REVENUES $ 22,536,590 NET DECREASE(INCREASE)IN FUND BALANCE 9,668,360 TOTAL APPROPRIABLE FUNDS $ 32,204,950 Exhibit A Exhibit B Fiscal 2004 Proposed Budget. City of Wylie, Texas Tuesday, September 9, 2003 NOTICE OF PUBLIC HEARING AND BUDGET SUMMARY FOR FY2004 CITY OF WYLIE NOTICE IS NEARBY GIVEN,pursuant to Article VII Section 3 of the Wylie City Charter,that the Wylie City Council will conduct a public hearing on the proposed City Budget for Fiscal Year 2004 on the 9th day of September 2003,at 6:00 p.m. in the Council Chambers of the Wylie Municipal Complex,2000 SH78 North,Wylie,Tx. Copies of the proposed budget are available for inspection by the public at the Reta and Truett Smith Library,the City Secretary's Office and the City Manager's Office during regular business hours. The following is a General Summary of the budget which has been proposed. SUMMARY OF REVENUES,EXPENDITURES AND CHANGES IN FUND BALANCE ALL OPERATING AND CAPITAL FUNDS FISCAL YEAR 2003-2004 BUDGET DEBT SERVICE FUNDS PROPRIETARY FUNDS CAPITAL SPECIAL G 0 DEBT PROJECTS GENERAL FUND REVENUE FUNDS SERVICE 48 DEBT SERVICE FUNDS UTILITY FUND UTILITY CONSTR. FLEET REPLACE. TOTAL ALL FUNDS BEGINNING BALANCES $ 2,730,810 $ 2,674,950 $ 354,930 $ 152,930 $ 7,161,260 $ 2,598,350 $ 838,900 $ 808,690 $ 17,320,820 _ 7,913,920 REVENUES: 1,919,080 Ad Valorem Taxes 5,994,840 - 2,363.380- Non-Property Taxes 1,183,740 1,179,640 1,107,000 Franchise Fees 1,107,000 - - - - 1,160,100 Licenses&Permits 1,160,100 _- 306,140 Intergovernmental 220,000 86,140 - - _ - 5,762,200 325,600 7,538,480 Service Fees 1,192,000 258,680 -- 480,000 Court Fees 480,000 495,360 495.360 Impact Fees-Water 274,000 - - Interest&Misc.Income 85,500 10,500 5,000 1,000 30,000 111,000 6,000 25,000 21,638,360 11,423,180 1,534,960 1,924,080 1,000 30,000 5,873,200 501,360 350,600 638 380 TOTAL REVENUES 143,330 - - - Transfers from Other Funds 431,990 322,890 - 39,857,410 TOTAL AVAILABLE RESOURCES 14,585,980 4,532,800 2.279,010 297,260 7,191,260 8,471,550 1,340,260 1,159,290 EXPENDITURES: - - - - 100,000 3,814,130 General Government 3,714,130 - _ 60,000 5,709,740 5,079,140 570,600 - - Public Safety1,229,650 709,740 - Development Services 929,690 _ - - Streets 1,229,650 - - 1,966,070 - - Community Services 1,499,650 466,420 5,240,470 32,000 5,272,470 - - Utilities - 1,273340 3,350,170 Debt Service - - 1,933,500 143,330 , - ,224,260 274,000 6,810,0001,140,260 8 810,560 Capital Projects _ - - Economic Development 810,560 - TOTAL EXPENDITURES 12,452,260 2,121,580 1,933,500 143,330 6.810,000 6,513,810 1,140,260 192,000 31,306,740 420,000 - Transfers to Other Funds 322,890 155,320 7,652,4601 ENDING FUND BALANCE $ 1,810,830 $ 2,255,900 $ 345,510 $ 153,930 $ 381,260 $ 1,537,740 $ 200,000 $ 967,290 $ TOTAL REVENUES $ 22,536,590 NET DECREASE(INCREASE)IN FUND BALANCE 9,668,360 TOTAL APPROPRIABLE FUNDS $ 32,204,950 1 FY 2004 DEPARTMENTAL STAFFING SUMMARY (ALL POSITIONS SHOWN AS FULL-TIME EQUIVALENTS) PROPOSED BUDGET BUDGET BUDGET BUDGET 2000-2001 2001-2002 2002-2003 2003-2004 General Fund City Manager 3.50 4.50 4.50 6.25 City Secretary 2.00 2.00 2.00 2.00 Municipal Court 2.00 2.00 2.00 2.00 6.00 5.50 5.50 5.50 Finance Facilities& Fleet Services _ 1.00 1.00 - 31.10 26.10 30.00 33.00 Police 19.00 27.00 28.40 29.40 Fire Animal Control 1.40 1.50 2.00 2 00 - - Development Services - Planning 3.00 2.50 3.00 3.00 8.00 Building Inspections 4.50 7.00 7.00 Code Enforcement 1.50 1.00 1.00 1.00 6.25 5.75 7.75 7.75 Streets 7.00 7.00 9.00 11.75 Parks 1.35 1.80 2.10 2.10 Recreation 4.50 4.75 4.75 6.25 Library Total General Fund 93.60 99.90 109.00 120.00 Utility Fund 3.50 Utilities Administration 3.50 3.50 3.50 Utilities Water 8.00 9.00 11.00 10.00 - - - 4.00 Utilities-Sewer 3.00 Engineernig 3.00 3.00 3.00 5.50 7.00 7.00 7.50 Utility Billing 20.00 22.50 24.50 28.00 Total Utility Fund Wylie Economic Development 2.00 1.00 1.00 1.00 4B Sales Tax Fund 4.00 3.00 4.00 4.00 Parks 2.50 Community Center 1.50 1.50 2.50 1.00 1.00 1.00 - Library 7.50 6.50 Total 48 Sales Tax Fund 5.50 6.50 Emergency Communications Fund 7.00 7.00 7.00 Dispatch Services 7 00 7.00 7.00 Total Emergency Comm Fund - TOTAL ALL FUNDS 121.10 136.90 149.00 162.50 2 FY2004 DEPARTMENTAL STAFFING SUMMARY (cont.) Notes: FY2003 No changes made subsequent to original FY2003 Budget. FY2004 City Manager—Added One IS Technician and One Part-time HR Assistant. Police-Added One CID Secretary 1, Reclass Records Clerk from 7N to 8N and Added Two Patrol Officers. Fire—Added One Fire Prevention Inspector,Three Full-time Firefighters for Station 2 replacing Three Part-time Firefighter positions.Additional Ambulance Runs. Building Inspections—Added One Permit Technician. Parks-Added Two Maintenance Workers and Three Seasonal Workers. Library- Increased the Part-time staffing 20 hours per week. Utilities (Water) -Added One Crewleader, One Equipment Operator and One Maintenance Worker. Utility Billing—Upgrade AP Clerk from Part-time to Full-time. 3 PROPERTY TAX DISTRIBUTION CALCULATIONS FY2004 FY2003 Tax Year 2003 Tax Year 2002 TAX ROLL: S 1,130,974,581 $ 929,246,605 Assessed Valuation(100%)Levy 0.705 0.715 Rate per 7,973,370.80 6,644,113.23 Total Tax % Percent of Collection 98%$ 7,813,903 $ 6,511,gg 98 Estimated Current Tax Collections 231 SUMMARY OF TAX COLLECTIONS: S 7,813,903 $ 6,511,231 Current Tax 70,000 70,000 Delinquent Tax 30,000 30,000 Penalty and Interest $ 7,913,903 S 6,611,231 TOTAL TAX COLLECTIONS DISTRIBUTION: FY2004 FY2004 PERCENT FY2003 TAX RATE OF TOTAL FY2004 AMOUNT AMOUNT GENERAL FUND: $ 5,919,082 $ 4,588,788 Current Tax 53,025 49,332 Delinquent Tax 22,725 21,142 Penalty and Interest Total General Fund $ 0.534042 75.751% $ 5,994,832 $ 4,659,262 DEBT SERVICE FUND: - $ 1,894,822 $ 1,922,443 Current lax 16,975 20,668 Delinquent Tax 7 275 8,858 Penalty and Interest ° 1,951,96985 Total Debt Service $ 0.170958 24.249% $ 1,919,071 $ DISTRIBUTION 5 0.705000 100.000% $ 7,913,903 $ 6,611,231 ASSESSED VALUATION OF TAXABLE PROPERTY 1130.9 1200 929.z _ z -'-1000 `754.4 f- ir _ '- - g 800 542 5 6241 3 463.4 1 Q 0 600 426 9 a O 318.5 324 9 365 5 j402 1 i 11 '4® _400 ti i�_ S j 1— N C FY1994 FY1995 FY1996 FY1997 FY1998 FY1999 FY2000 FY2001 FY2002 FY2003 FY2004 4 GENERAL FUND STATEMENT OF REVENUES AND EXPENDITURES ACTUAL BUDGET ESTIMATE BUDGET 2001-2002 2002-2003 2002-2003 2003-2004 BEGINNING BALANCE $ 2,168,444 $ 2,263,960 $ 2,709,290 $ 2,730,810 REVENUES: 3,773,837 4,659,260 4,721,000 5,994,840 AdSal es TValoaxes Taxes951,371 935,500 1,064,630 1,183,740 Franchise Fees se 958,066 979,000 1,055,780 1,107,000 1,131,544 865,100 1,398,000 1,160,100 Licenses& ermits 365,316 229,870 254,900 220,000 Intergovernmental Revenues Service Fees 1,386,398 1,438,300 1,288,300 1,192,000 Court Fees 484,920 486,400 400,000 480,000 Interest&Miscellaneous 222,989 83,300 101,300 85,500 Total Revenues 9,274,441 9,676,730 10,283,910 11,423,180 OTHER FINANCING SOURCES: 250,000 - - BondProceeds420,000 420,000 420,000 431,990 Transfers frommOther Funds Total Other Financing Sources 670,000 420,000 420,000 431,990 Total Revenues&Other Financing Sources 9,944,441 10,096,730 10,703,910 11,855,170 TOTAL AVAILABLE RESOURCES 12,112,885 12,360,690 13,413,200 14,585,980 EXPENDITURES: General Government: 46,099 83,350 83,050 89,950 City Manager 406,859 490,280 468,250 630,110 CitCity a 126,814 146,460 136,300 177,970 Mu Secretary 133,467 174,630 168,930 180,780 Municipal Court Finance 399,356 530,910 528,110 587,540 Facilities& Fleet Services 178,639 405,300 402,000 382,860 Combined Services 1,655,671 1,532,720 1,413,120 1,551,030 Animal Control 66,130 117,230 114,040 113,890 Public Safety: 1,885,599 2,308,000 2,288,300 2,659,590 Firee ce Fir 1,709,603 1,954,450 1,940,180 2,419,550 Development Services: 201,987 225,650 223,770 242,250 PlanningBu 457,981 486,260 477,180 611,270 CodeEnforcement Inspection 51,227 69,380 64,850 76,170 Code 934,866 907,150 714,680 1,229,650 Streets Community Services:Parks 554,503 783,560 719,050 879,640 89,943 109,300 109,260 124,980 Recreation322,719 361,130 355,440 495,030 Library 322,890 Transfers to Other Funds 182,130 475,880 475,880 Total Expenditures 9,403,593 11,161,640 10,682,390 12,775,150 $ 2,709,292 $ 1,199,050 $ 2,730,810 $ 1,810,830 ENDING FUND BALANCE 70.5 0.1417 51.74 5 GENERAL FUND SCHEDULE OF REVENUES BY SOURCE ACTUAL BUDGET ESTIMATE BUDGET I 2001-2002 2002-2003 2002-2003 2003-2004 Ad Valorem Taxes: $ 3,685,423 $ 4,558,790 $ 4,590,000 $ 5,919,080 Current Taxes 33,983 49,330 86,000 53,030 Delinquent Taxes Penalty& Interest 54,431 21,140 45,000 22,730 Sales Taxes: 948,271 933,000 1,060,630 1,179,640 General Alcoholic Beverage 3,100 2,500 4,000 4,100 Franchise Fees: 641,083 679,000 689,470 724,000 Electric 70,156 63,000 123,880 130,000 Gas 69,328 68,000 80,240 84,000 Telephone 58,393 58,000 43,790 45,000 Cable 119,106 111,000 118,400 124,000 Sanitation 1,131,544 865,100 1,398,000 1,160,100 Licenses & Permits Intergovernmental Revenue: Lake Patrol 35,762 41,000 44,000 46,000 COPS Grant 44,312 40,500 50,000 10,000 State Grant 4,236 4,370 9,900 WISD/COPS 77,713 60,000 60,000 72,000 - County Park Grand 96,099 County Library Grant 10,407 10,000 10,000 10,000 - Warrant Collections - 2,800 WISD/Crossing Guards 17,992 14,000 21,000 22,000 Fire/Dispatch Service 78,795 60,000 60,000 60,000 Service Fees:Ala Fees Permits -- - - A Fees 13,902 8,500 13,000 13,000 Ala 4,510 3,000 5,500 5,000 Alarm Monitoring 18,600 20,800 15,000 21,000 East Texas Medical Animal Control 7,774 5,000 10,000 10,000 Development 568,739 472,000 387,000 197,000 - Parkland Dedication 99,500 66,000 Sanitation 704,710 790,000 782,000 865,000 3,200 4,000 4,000 4,000 Concessions 10,872 5,000 5,000 5,000 Lighting 12,122 8,000 8,000 8,000 League/Athletic 46,719 40,000 40,000 50,000 Wylie Wave Program 9,480 9,000 9,000 7,000 Wylie Wave Activity 6,420 7,000 7,000 7,000 Library 484,920 486,400 400,000 480,000 Court Fees 63,221 60,000 60,000 60,000 Interest Income Miscellaneous: 31,959 19,000 33,000 17,200 Rental Income - - - Dare Donations 7,659 4,300 8,300 8,300 Miscellaneous Income Other Financing Sources: 250,000 - - Bond Proceeds 420,000 420,000 420,000 431,990 Transfers from Other Funds TOTAL REVENUES $ 9,944,441 $ 10,066,730 $ 10,703,910 $ 11,855,170 6 WYLIE ECONOMIC DEVELOPMENT CORPORATION > Listed WEDC 5-acre tract with Staubach Company FUND DESCRIPTION while initiating marketing campaign for resteraunt The Wylie citizens, as authorized by the Texas State and retail development Legislature, created the Economic Development Corporation(WEDC)via the passage of a.5 cent sales Objectives for FY2004 tax increase in 1990.Funds received by the W EDC are used solely to enhance and promote economic > Secure land for development of an industrial park development within the Wylie community. ➢ Initiate deed restrictions and dispose of WEDC 5- acre tract se -way from lin County The primary ment opportunities p objecof tives tiee siwhhi�a enhancing and ➢ Utilize EDC are to increase > abudgetedf$230 000 as incentive to secure local employment opp diversifying the City of Wylie tax base. The WEDC new industrial projects employs a full-time director to manage the daily operations of the WEDC, reporting directly to a 5- member Board of Directors which develops long-term Major Budget Items goals and strategies.The Wylie City Council appoints > Land purchase—($127,020). the 5-member Board of Directors. > Carlisle,Southern Fastening, Moulding Associates and Extruders Incentives ($128,840). FUND NARRATIVE ➢ Debt Service ($125,556). Accomplishments for FY2003 > Future projects ($245,500). > Completed demolition of 105,000 square foot industrial facility located on Hwy 78, including environmental clean-up of hydraulic oil spill > Assisted City of Wylie staff in securing Home Depot and Wal Mart. ACTUAL BUDGET ESTIMATE PROPOSED EXPENDITURES 2001-2002 2002-2003 2002-2003 2003-2004 Personal Services $ 135,094 $ 142,080 $ 142,860 $ 145,660 8,087 7,670 6,800 7,660 Supplies - 1,000 1,000 1,000 Maintenance 223,300 403,660 Contractual Services 656,061 427,010 110,436 110,460 110,460 125,560 Debt Service 500 127,020 5,000 - Capital Outlay _ 11,990 Other Financing Uses 822,550 $914,678 $688,220 $484,920 $ TOTAL 7 WYLIE ECONOMIC DEVELOPMENT CORPORATION BUDGET BUDGET BUDGET PROPOSED STAFFING LEVEL 2000-2001 2001-2002 2002-2003 2003-2004 1.0 1.0 Executive Director 1.0 1.0 1.0 1.0 1.0 1.0 TOTAL STATEMENT OF REVENUES AND EXPENDITURES ACTUAL BUDGET ESTIMATE PROPOSED 2001-2002 2002-2003 2002-2003 2003-2004 BEGINNING FUND BALANCE $2,179,827 $ 1,961,020 $ 1,839,170 $1,887,570 REVENUES: 589,820 474,135 466,600 530,320 Sales Tax 3,000 3,000 Interest, Rental & Misc 99,881 10,000 574,016 476,600 533,320 592,820 TOTAL REVENUES 2,480,390 TOTAL AVAILABLE RESOURCES 2,753,843 2,437,620 2,372,490 EXPENDITURES 187,640 Administrative Expenses 455,382 184,270 215,660 343,860 393,490 158,300 370,340 Economic Incentives 110,436 110,460 110,460 125,560 Debt Service 500 127,020 5,000 Capital _ _ 11,990 Other Financing Uses 822,550 TOTAL EXPENDITURES 914,678 688,220 484,920 ENDING FUND BALANCE $ 1,839,165 $ 1,749,400 $ 1,887,570 $ 1,657,760 8 4B SALES TAX REVENUE FUND Accomplishments for FY2003 FUND DESCRIPTION > Parks completed the Open Space Master Plan. The Wylie Park and Recreation Facilities Development ➢ Community Center provided good customer service Corporation (the 4B Corporation) was established to for building users with increased staffing, building promote economic development within the City of > monitors. Concert Series was a huge success! Wylie. The activities of the 4B Corporation are9 accounted for in two fund types. The two funds are titled the 4B Sales Tax Revenue Fund and the 4B Debt Objectives for FY2004 Service Fund. This special revenue fund accounts for the use of the 4B Corporation sales tax revenue and is > Continue to support the current level of positions restricted by State legislation to improve the appeal of funded for Parks and Recreation operations. the City as a place to live, work, and visit and to > Provide excellent recreation and social services to promote economic development. Sales taxes are the citizens of Wylie. levied in Wylie at 8.25% of goods and services sold within the City's boundaries.Of this 8.25%tax,0.5%of Major Budget Items the City's share goes to the 4B Sales Tax Revenue > Two (2) Riding Lawn mowers and Trailers Fund. ($30,000). FUND NARRATIVE > Vehicle for Two (2) Maintenance Workers ($22,300). PROGRAM NARRATIVE ➢ Athletic Infield Machine ($10,500) & Athletic Field Poles ($10,000). The fund ended fiscal year 2002-2003 with an > Beautification of Downtown to include Banners and estimated fund balance at September 30, 2003 of Benches ($15,000). $504,420. The estimated FY2003 year-end revenues are$536,920. ACTUAL BUDGET ESTIMATE PROPOSED EXPENDITURES 2001-2002 2002-2003 2002-2003 2003-2004 Personal Services $239,203 $ 334,350 $315,190 $300,770 Supplies 10,761 29,200 29,200 8,200 Maintenance 5,082 5,000 5,000 3,250 Contractual Services 81,392 71,000 58,500 64,000 Capital Outlay 126,113 49,300 27,440 90,200 Transfer to 4B Debt Service Fund 109,300 142,050 142,050 143,330 Transfer to General Fund - - - TOTAL $ 571,851 $ 630,900 $ 577,380 $ 609,750 9 4B REVENUE FUND STATEMENT OF REVENUES AND EXPENDITURES ACTUAL BUDGET ESTIMATE PROPOSED 2001-2002 2002-2003 2002-2003 2003-2004 BEGINNING BALANCE $ 627,693 $ 491,360 $ 544,880 $ 504,420 REVENUES: Sales Taxes 474,135 466,600 530,320 589,820 Interest Revenues 14,905 16,300 6,600 7,000 TOTAL REVENUES 489,040 482,900 536,920 596,820 TOTAL AVAILABLE RESOURCES 1,116,733 974,260 1,081,800 1,101,240 EXPENDITURES: Community Services: Parks 295,962 255,930 205,960 329,820 Recreation 93,349 139,410 138,850 136,600 Library 73,240 93,510 90,520 - Transfers to Other Funds 109,300 142,050 142,050 143,330 TOTAL EXPENDITURES 571,851 630,900 577,380 609,750 ENDING FUND BALANCE $ 544,882 $ 343,360 $ 504,420 $ 491,490 FY2004 Budgeted Expenditures 4B Sales Tax Revenue History 700,000 � 600,000 =- , Transfers to "` t s1117,1- Other Funds- Parks 500,000 "'_ 24% 54%/ i 400,000 • 300,000 • i ��; 200,000 + S 1} 100,000 Recreation FY2004 FY2003 FY2002 FY2001 22% Proposed Estimate 10 Emergency Communications/Dispatch DEPARTMENT FUNCTION > Back-up 911 system switch programmed and installed. To provide prompt, accurate, and efficient ➢ Staffing increased to two (2) dispatchers delivery of 9-1-1 dispatch services to the Monday through Friday 7a.m.to 11 p.m.➢ Implemented performance standards community. The dispatch center answers 9- P 1-1 and alarm calls, disseminates Objectives forFY2004 information from callers and processes the Ob j call by dispatching to the appropriate public ➢ Performance testing for all personnel. service agency via computer aided dispatch ➢ Dispatch Manual to be completed and technology and mobile data computers. implemented. Accomplishments for FY2003 Major Budget Items > Call-Taker Manual completed and implemented. ➢ MDC Software & Hardware Support ➢ Increased training classes. ($42,650). > New 911 back up power system in > CAD Software & Hardware Support service. ($26,560). 7--7774 --r-, z-- , ,� . 1 r ;' 1 F J i r Krc ♦ _ �v 5 • n :r .'r r ACTUAL BUDGET ESTIMATE PROPOSED EXPENDITURES 2001-2002 2002-2003 2002-2003 2003-2004 Personal Services $262,516 $317,800 $ 321,710 $352,200 3,763 10,350 10,850 13,730 Supplies 63,661 76,370 76,310 74,710 Maintenance 43,888 72,140 72,640 96,430 Contractual Services30,380 33,530 Capital Outlay 8,865 30,380 TOTAL $382,693 $ 507,040 $ 511,890 $570,600 11 EMERGENCY COMMUNICATION FUND BUDGET BUDGET BUDGET PROPOSED STAFFING LEVEL 2000-2001 2001-2002 2002-2003 2003-2004 Communications Supervisor 12-N 0.00 1.00 1.00 1.00 9-N 0.00 5.00 5.00 5.00 Dispatcher 0.00 1.00 1.00 1.00 Dispatcher-Part-time 0.00 7.00 7.00 7.00 TOTAL EMERGENCY COMMUNICATIONS FUND STATEMENT OF REVENUES AND EXPENDITURES ACTUAL BUDGET ESTIMATE PROPOSED 2001-2002 2002-2003 2002-2003 2003-2004 $ - $ $ 2,440 $ 4,590 BEGINNING BALANCE REVENUES: 173,000 178,000 185,000 208,680 911 Fees 30,000 39,000 39,000 39,000 Intergovernmental Revenues 203,000 217,000 224,000 247,680 Total Revenues OTHER FINANCING SOURCES: Transfers from General Fund 182,130 290,040 290,040 322,890 Total Other Financing Sources 182,130 290,040 290,040 322,890 Total Revenues &Other Financing Sources 385,130 507,040 514,040 570,570 TOTAL AVAILABLE RESOURCES 385,130 507,040 516,480 575,160 EXPENDITURES: Public Safety 382,693 507,040 511,890 570,600 Dispatch Services 511,890 570,600 382,693 507,040 Total Expenditures ENDING FUND BALANCE $ 2,437 $ - $ 4,590 $ 4,560 12 FIRE TRAINING CENTER FUND FUND DESCRIPTION Accomplishments for FY2003 The Fire Training Center (FTC) Fund was created to > Engineering for drainage. account for the revenues generated by First > Phase design for future development. Responder Fees and donations for training > High angle, trench rescue, ventilation, burn equipment and the construction and maintenance of house, and flashover simulators placed in the Fire Training Center. First Responder Fees are service. revenues that are generated by billing a patients insurance company for first responder calls. The Fire Objectives for FY2004 Department is receiving donations for materials and labor from the business sector, individuals and other > Drainage excavation per engineering - phases cities towards the operation and construction of the 1,2, and 3. training center facilities. > Concrete approach and parking for new building. > Training Building (shell)constructed. FUND NARRATIVE ➢ Brick front and new doors for the existing storage building. The Fire Training Center project was established as a separate fund late in FY2001. The training facility Major Budget Items was adopted as a regional facility in fiscal year 2002 for the cities of Murphy, Sachse, Parker, Lucas, > Drainage excavation, Concrete and Training Branch, Nevada, and Josephine. The fund ended Building identified in Objectives ($77,000). FY2003 with an estimated fund balance at > Brick front and new doors for existing storage September 30, 2002 of $ 51,780. For FY2004 building ($5,000). revenues and expenditures are estimated to be $50,500 and $89,000 respectively. The ending fund balance for FY2004 is estimated to be $13,280. STATEMENT OF REVENUES AND EXPENDITURES ACTUAL BUDGET ESTIMATE BUDGET 2001-2002 2002-2003 2002-2003 2003-2004 BEGINNING FUND BALANCE $28,617 $ 14,060 $ 15, 780 $51,780 REVENUES First Responder Fees 65,706 60,000 50,000 50,000 Interest 322 300 500 500 TOTAL REVENUES 66,028 60,300 50,500 50,500 TOTAL AVAILABLE RESOURCES $94,645 $74,360 $66,280 102,280 EXPENDITURES Public Safety - - Tools - 1,500 500 2,000 Contractual Services 15,814 9,000 14,000 5,000 Capital Outlay 61,056 48,500 - 82,000 TOTAL EXPENDITURES 78,870 59,000 14,500 89,000 ENDING FUND BALANCE $15,775 $ 15,360 $ 51,780 $ 13,280 13 PARK ACQUISITION &IMPROVEMENT FUND DEPARTMENT FUNCTION Objectives for FY2004 The Parks Acquisition and Improvement Fund > Sage Creek Phase IV Park improvements include resources are derived from the payment of fees the grading and leveling of the existing site, obtained as part of the development process.Fees are installation of trees and landscaping, an irrigation accepted in lieu of parkland dedications to the City.For system, sidewalk, and outside equipment and administrative purposes, the City is divided into three furniture such as table , benches, and grills. park zones. The accumulated funds are available for > Founders Park Improvement includes the acquisition,development,and improvement of park landscaping additions such as trees,ornamentals, land within the zones from which they are collected. additional seeding and fertilization. PROGRAM NARRATIVE Major Budget Items The Park Acquisition and Improvement Fund is utilized > Sage Creek Phase IV: Site grading, dirt hauling by the Park Department with input from the Park and and leveling ($50,000), Outside equipment Recreation Advisory Board for the betterment of Parks ($25,000), Botanical and Agricultural items and open spaces throughout the City. Funds are ($25,000). utilized for the purposes of land acquisition for future > Botanical and Agricultural items for Founders Park park development and for the continual improvement ($15,000). of existing parks and open space facilities and amenities. Funds can also be used as matching requirement for available County and State grant opportunities for park acquisition and improvement. ACTUAL BUDGET ESTIMATE PROPOSED EXPENDITURES 2001-2002 2002-2003 2002-2003 2003-2004 Supplies $ - $ 32,850 $ 14,550 $40,000 - Contractual Services - - - Capital Outlay - 307,150 216,700 145,000 TOTAL $ - $ 340,000 $231,250 $ 185,000 14 GENERAL OBLIGATION DEBT SERVICE FUND STATEMENT OF REVENUES AND EXPENDITURES ACTUAL BUDGET ESTIMATE PROPOSED 2001-2002 2002-2003 2002-2003 2003-2004 BEGINNING FUND BALANCE $ 267,695 $ 306,860 $ 352,660 $ 354,930 REVENUES: Ad Valorem Taxes: Current Taxes 1,740,635 1,922,440 1,892,590 1,894,820 Delinquent Taxes 12,785 20,670 41,080 16,980 Penalty and Interest 22,647 8,860 19,780 7,280 Interest Revenues 12,614 5,000 9,500 5,000 TOTAL REVENUES 1,788,681 1,956,970 1,962,950 1,924,080 TOTAL AVAILABLE RESOURCES $ 2,056,376 $ 2,263,830 $ 2,315,610 $ 2,279,010 EXPENDITURES: Principal Retirement $ 951,744 $ 1,125,890 .$ 1,125,890 $ 1,166,450 Interest 748,461 829,790 829,790 761,050 Fiscal Agent Fees 3,509 6,000 5,000 6,000 TOTAL EXPENDITURES 1,703,714 1,961,680 1,960,680 1,933,500 ENDING FUND BALANCE $ 352,662 $ 302,150 $ 354,930 $ 345,510 ANNUAL REQUIREMENTS TO AMORTIZE GENERAL OBLIGATION DEBT Net of Self-Suppoted Debt Paid by Utility Fund October 1,2003,to Maturity 2,400,000 2,000,000 -- 1,600,000 - -- 1,200,000 \ ` 800,000 , ',a_ r r:}o-`t y aw } a' f:^F � 9'+.� �-'M^ ate: �i ,sL"+a9tJ 1" Tom.-7R` ��'s'H��'�1r1� u "�ft�1�E�F�� S� 400,000 ?5�� del '�'�* `f 3 ry � s m , rt ,� v. '� "�. ss. '"''i}aYy Kd� .2-0*-, . nv ;2iP*-r- c:".,A- 4... -WSIV: '- 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 ❑Principal ❑Interest 1 15 4B DEBT SERVICE FUND STATEMENT OF REVENUES AND EXPENDITURES ACTUAL BUDGET ESTIMATE PROPOSED 2001-2002 2002-2003 2002-2003 2003-2004 BEGINNING FUND BALANCE $ 180,014 $ 182,220 $ 151,870 $ 152,930 REVENUES: Interest Income 2,556 3,400 1,060 1,000 Transfer from 4B Operating Fund 139,300 142,050 142,050 143,330 TOTAL REVENUES 141,856 145,450 143,110 144,330 TOTAL AVAILABLE RESOURCES $ 321,870 $ 327,670 $ 294,980 $ 297,260 EXPENDITURES: Debt Service-Principal $ 60,000 $ 65,000 $ 65,000 $ 70,000 Debt Service-Interest 79,283 75,850 75,850 72,130 Debt Service-Agent Fees 716 1,200 1,200 1,200 Transfer to 4B Operating Fund 30,000 - - - TOTAL EXPENDITURES 169,999 142,050 142,050 143,330 Fund Balance-Reserved for Debt Fund Balance-Unreserved ENDING FUND BALANCE $ 151,871 $ 185,620 $ 152,930 $ 153,930 ANNUAL REQUIREMENTS TO AMORTIZE SALES TAX REVENUE DEBT October 1,2003,to Maturity 160,000 - 140,000 :z i RR ?�M S y 4 i -i t, 120.000 l k "- Y T }? -iyg kw`3 #;'k \' asx' ,* " 80,000 ` --�.. � - -swie-*.lr -i - . ;s ` g -�-n�� ' 60,000 � � �.1i i.� M9A�` .i�� i - r S �4s„Tt�' a, .?f t " ff;ff ' 40.000 $ �'t-ia,�crv�sr'*¢nr �.r'�t rr g' ' 42yi �3wV s �j.� ` „4- ..��t 20,000 - r �� : w, -- " - 3 ?1 rzci-r,n '� E � 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 L I ❑PRINCIPAL ❑INTEREST t 1C STREET CAPITAL PROJECT FUND FUND DESCRIPTION Accomplishments for FY2003 The Street Capital Project Fund was created to > Complete right-of-way acquisitions for Kirby/Stone account for proceeds from the sale of general and Alanis projects. obligation bonds to be used for street improvements, > Complete construction of the Rustic Oaks drainage,curbs&gutters,alleys,sidewalks and traffic drainage project. control. > Began construction of Kirby/Stone connection. FUND NARRATIVES Objectives for FY2004 The primary funding sources for the Street Fund in > Completion on the Kirby/Stone connection. FY2003 are the unexpended proceeds of bonds issued > Complete construction on the Alanis Lane paving in fiscal years 1999 and 2000, $4,500,000 in bonds project. issued in late 2001, $2,500,000 in bonds to be issued > Begin and complete reconstruction of Stoneybrook in FY2002. The 1999 Bond Program has issued alleys. $450,000 in Drainage bonds and $5,300,000 in Street > Begin construction of SH78 between Eubanks and Bonds unissued at this time. Spring Creek. STATEMENT OF REVENUES AND EXPENDITURES ACTUAL BUDGET ESTIMATE PROPOSED 2001-2002 2002-2003 2002-2003 2003-2004 BEGINNING FUND BALANCE $6,426,006 $8,181,420 $7,769,830 $7,161,260 REVENUES Interest Income 116,646 120,000 95,000 30,000 Street Assessments 3,098 - - - - Miscellaneous Income - - - Bond Proceeds 2,500,000 - - - TOTAL REVENUES 2,619,744 120,000 95,000 30,000 TOTAL AVAILABLE RESOURCES 9,405,750 8,301,420 7,884,830 7,191,260 EXPENDITURES Materials& Maintenance 40,282 30,000 23,570 - Contractual Services 528,353 500,000 300,000 - Capital Outlay 707,286 6,500,000 400,000 6,810,000 Transfer to Other Funds - - - TOTAL EXPENDITURES 1,275,921 7,030,000 723,570 6,810,000 ENDING FUND BALANCE $7,769,829 $1,271,420 $7,161,260 $381,260 17 UTILITY FUND COMBINED STATEMENT OF REVENUES AND EXPENSES ACTUAL BUDGET ESTIMATE BUDGET 2001-2002 2002-2003 2002-2003 2003-2004 OPERATING REVENUES: Water Service $ 2,490,859 $ 2,775,000 $ 2,825,000 $ 3,106,000 Sewer Service 1,606,486 1,623,000 1,750,000 1,925,000 Sewer Pass-Thru 388,157 393,000 412,000 453,200 Penalty&Interest 70,786 64,000 80,000 85,000 Water Tap Fees 200,470 120,000 210,000 160,000 Sewer Tap Fees 29,945 35,000 30,000 30,000 Reconnect Fees 3,153 3,000 3,000 3,000 TOTAL OPERATING REVENUES 4,789,856 5,013,000 5,310,000 5,762,200 OPERATING EXPENSES: Water Purchases 687,549 800,000 885,750 1,011,080 Sewer Treatment 310,006 1,070,550 1,070,550 1,163,680 Utility Administration 259,769 278,680 272,640 299,150 Utilities-Water 767,110 1,677,450 1,070,080 921,590 Engineering 227,820 377,810 269,760 369,490 - - - 793,250 Utilities-Sewer g 483,762 578,460 586,610 611,730 Coolitymbifined Utility Services 45,281 79,700 71,000 70,500 Contingency-Insurance - - _ TOTAL OPERATING EXPENSES 2,781,297 4,862,650 4,226,390 5,240,470 NET OPERATING INCOME(LOSS) 2,008,559 150,350 1,083,610 521,730 NON-OPERATING REVS(EXP): Utility Pre-treatment Fees 10,270 33,000 33,000 36,000 Interest Income 57,784 65,000 33,000 65,000 Miscellaneous Income 32,693 10,000 30,000 10,000 Debt Service (1,201,131) (1,284,100) (1,194,130) (1,273,340) Transfer from Other Funds Transfer to Other Funds (420,000) (420,000) (420,000) (420,000) TOTAL NON-OPERATING REVS(EXP) (1,520,384) (1,596,100) (1,518,130) (1,582,340) • NET INCOME(LOSS) 488,175 (1,445,750) (434,520) (1,060,610) BEG FUND BALANCE(WORKING CAP) 3,740,598 3,147,150 3,032,870 2,598,350 Adjustment to Fund Balance (1,195,905) END FUND BALANCE(WORKING CAP) $ 3,032,868 $ 1,701,400 $ 2,598,350 $ 1,537,740 0.2591 0.2001 94.57 73.05 Distribution of Revenue I Distribution Of Expenses Utilities(Sewer) __ ,.,�._._ 11.44% Water Sales 53.90% II Utilities(Water) ,_ a-: _._: :-:-. 13.28% I; Debt Service ... :: 18.37% Sewer Service 33.40% I L- I Sewer Treatment t 16.79% Sewer Pass Thru 87 I I Water Purchases)11==MM= 14.59% Utility Billing =OM=8.81% Taps&Reconnect Fees 2 83%, Other Finance uses M=111 6.06% Utility Administration ® 4.31% Interest&Misc t 48% I I Engineering 1111M3 5.33% Penally&Interest 52% Combined Services 1.02% 5• 51,000 32,000 33,000 54,000 . 1,000 2.000 18 UTILITY CONSTRUCTION FUND FUND DESCRIPTION Objectives for FY2004 The Utility Construction fund was created as a > Start construction of three outfall sewer lines to sub-fund of the Utility Fund to account for the new Regional Muddy Creek Wastewater proceeds from the sale of general obligation and Treatment Plant. revenue bonds and State grants to be used for the > Construction of water lines on Cooper Street acquisition and construction of major water and ($110,360), Jackson ($150,000), and wastewater improvements. Cottonbelt($125,000). > Construction of water lines on 2nd & 3rd, PROGRAM NARRATIVE between Butler and Park ($110,000). Accomplishments for FY2003 > Transfer $148,000 to Utility Fund Bond Reserve account. STATEMENT OF REVENUES AND EXPENDITURES ACTUAL BUDGET ESTIMATE BUDGET 2001-2002 2002-2003 2002-2003 2003-2004 BEGINNING FUND BALANCE $2,519,438 $2,154,230 $2,074,900 $838,900 REVENUES Interest Income 40,624 40,000 12,000 6,000 Bond Proceeds 1,150,000 - - - Transfer from Impact Fund - - - 495,360 TOTAL REVENUES 1,190,624 40,000 12,000 501,360 TOTAL AVAILABLE RESOURCES 3,710,062 2,194,230 2,086,900 1,340,260 EXPENDITURES Water&Sewer Construction 1,635,165 1,500,000 1,100,000 1,140,260 Transfer to Other Funds - - 148,000 - TOTAL EXPENDITURES 1,635,165 1,500,000 1,248,000 1,140,260 ENDING FUND BALANCE $2,074,897 $694,230 $838,900 $200,000 19 FLEET REPLACEMENT FUND DEPARTMENT FUNCTION The Fleet Replacement fund is an internal service fund established to accumulate sufficient resources to replace existing equipment which has reached or exceeded its useful life. Resources are acquired through charges to operating departments in the governmental and enterprise type funds. The charges are calculated using a straight-line amortization of each piece of equipment based upon the item's expected life. When a piece of equipment has reached the end of its projected useful life, a decision will be made as to whether the equipment should be replaced. If the cost of retaining the equipment (e.g. maintenance expenditures and length of down time) does not exceed a predetermined amount, then the equipment will be kept in service. However, once the equipment has been fully amortized, a department will not continue to make payments to the Fleet Replacement Fund. Interest earnings and equipment auction proceeds will help offset the impact of inflation on the replacement costs of equipment. FUND NARRATIVE In FY2003, fleet purchases included the scheduled replacement of 4 patrol vehicles, 1 Building Inspections truck, 1 Animal Control truck, 1 Parks crew truck, 1 Parks tractor and 1 backhoe for the Street Department. One additional patrol vehicle and an additional Utilities truck were purchased with funds from the departments' operating budgets. Also purchased from the Utilities budget were a track hoe and skid steer loader. Tax note funding was used to add 3 trucks and a 16 ft. mower for Parks and a utility truck for the Street Department. Scheduled replacements for FY2004 include two patrol vehicles, one CID vehicle, one utility inspectors truck, one sewer jetting machine, one mowing tractor and one Street Department dump truck. The Fleet Fund will also replace one passenger van for the fleet pool. The van was originally scheduled for replacement in FY '01 but retained in the fleet due to low mileage. The scheduled replacements of two grass fire trucks and one flat bed dump truck have been deferred. Department Contribution Vehicle Type 2004 Cost Facilities and Fleet Services $4,860 1 passenger van 20,000 Police 88,520 1 CID &2 patrol vehicles 60,000 Fire 70,460 Animal Control 2,140 Building Inspections 13,580 Code Enforcement 4,380 Streets 17,570 1 tractor, 1 dump truck 80,000 Parks 48,730 Utilities-Administration 4,080 Utilities-Water/Sewer 58,280 Jet/Vacuum funding 17,000 Engineering 5,500 1 compact pickup 15,000 Meter Services 6,280 TOTAL ALL $ 192,000 DEPARTMENTS $325,600 20 FLEET REPLACEMENT FUND STATEMENT OF REVENUES AND EXPENDITURES ACTUAL BUDGET ESTIMATE PROPOSED 2001-2002 2002-2003 2002-2003 2003-2004 BEGINNING FUND BALANCE $ 597,429 $773,080 $727,410 $808,690 REVENUES Auction Proceeds - 10,000 10,000 10,000 Contributions from Departments. 221,681 268,370 268,370 325,600 Interest and Miscellaneous Income ( 11,619) 15,000 15,000 15,000 TOTAL REVENUES 210,062 293,370 293,370 350,600 TOTAL AVAILABLE RESOURCES 807,491 1,066,450 1,020,780 1,159,290 EXPENDITURES General Government 31,040 119,000 128,040 100,000 Police/Fire 17,040 88,000 84,050 60,000 Utilities 32,000 - - 32,000 TOTAL EXPENDITURES 80,080 207,000 212,090 192,000 TOTAL FUND BALANCE $ 727,411 $ 859,450 $ 808,690 $ 967,290 21 CAPITAL EQUIPMENT/EXPANDED LEVELS OF SERVICE SUMMARY FUNDED IN FY2004 General Fund Library City Manager Increase Part-time Staffing 20 hours a week 9,800 HR Assistant,Part-time 23,570 Books,Audio Visual materials 7,000 IS Technician 67,380 Books in Print Database 2,200 90,950 Replacement Computers 2,700 Municipal Court 21,700 Automated phone attendant with on-line inquiry/payments processing 15,300 Total General Fund 970,390 • Fire Proof Safe 1,610 16,910 Facilities Utility Fund Air Conditioning at Municiplal Complex 24,000 Utilities(Water) Crewleader and Vehicle 96,870 Police Equipment Operator 43,180 Patrol Officer(2) 128,040 Maintenance Worker 40,910 CID Secretary 45,250 Extended Cab Pick up Truck 21,990 Computer Network Upgrade 20,500 Trailer,2 axle Belche 7,500 Reclass Records Clerk(7N to 8N) 1,310 Fleet Maint.Coordinator Vehicle,split 411 9,720 k-9 Police Vehicle w/o Fleet Fees 29,580 220,170 Video Camera 3,150 Engineering Mobile Radio 2,600 Computer System 1,500 Computer and Printer 1,200 36"plotter split with Planning 5,620 Upgrade/retrofit new vehicles to Tahoes(3) 16,500 Xerox Copier split with Planning 4,120 248,130 11,240 Fire 88,700 Utilities(Sewer) Fire Prevention Inspector and vehicle Three fulltime Firefighters replacing three 70,760 Valentine Creek Wastewater Line 90,000 Air Truck SCBA Compressor 43,430 Jet Machine/Vac Combo w Fleet Fees 108,100 Quint Maintenance 25,000 Trailer 7,500 k-12 Rescue Saw 1,600 Jack Hammer&Post Hole Digger 10,700 Health and Wetness Program 3,000 216,300 Treadmills(3) 1,500 Universal ten station weight set(2) 1,500 Utility Billing PDA 2,500 Upgrade AP Clerk from Parttime to Fulltime 23,890 Fire Hose Repair Press 2,650 Riding Lawn Mowers for Stations(2) 5,000 Total Utility Fund 471,600 Additional Ambulance Runs 49,360 295.000 Animal Control 4B Sales Tax Fund Repair Brickwork 1,000 Parks Portable Radio 2,270 Pickup Truck for Two Maint.Workers 22,300 3,270 Riding Lawn Mowers(2) 19,600 Planning Trailers(2) 10,400 36"Plotter,split with Engineering 5,720 Athletic Infield Machine 10,500 Copier,split with Engineering 4,120 Chemical Sprayer Tank 5,500 Computer 1,500 Tractor Tiller 2,500 Land Use Maps 2,500 Riding Line Cutter 5,700 13,840 Athletic Field Poles 10,000 Building Inspections "New"Backflow Devices 4,000 Permit Technician 49,830 Banners&Benches for Downtown 15,000 Internet Based Permit Issuance 6,000 105,500 Demolition of structures 20,000 75,830 Total 4B Sales Tax Fund 105,500 Streets Pickup Truck split 411/712 11,670 Fleet Replacement Fund Street&Alley Maintenance 44,000 Passenger Van 20,000 55,670 CID Vehicle,2 Patrol Vehicles 60,000 Parks Tractor,Dump Truck 80,000 Maintenance Workers(2) 88,680 Funding for Jet/Vacuum Combo 17,000 Trailer attachment 50 Compact Pickup Truck 15,000 Add on,Athletic Infield machine-4B 450 Add on,Chemical Sprayer Tank-4B 450 Total Fleet Replacement Fund 192,000 Add on,Tractor Tiller-4B 150 Add on,Riding Line Cutter-4B 400 Total All Funds 1,739,490 Seasonal workers,Summer(3) 17,760 Anticipated Utlilties-Electric 10,000 Sod Cutter/Welder 750 Special Services-flu shots 500 Backflow devices 5,900 125,090 01 WYLIE CITY COUNCIL AGENDA ITEM NO. 3. September 9, 2003 Issue Consider and Act Upon an ordinance fixing the tax rate/levy for 2003 and for the fiscal year 2003-2004 Budget. The tax rate proposed is seventy and one-half cents($0.705)per$100 of assessed value. Background In accordance with the Truth-in-Taxation laws of the State of Texas, notices must be published and a public hearing must be held if an entity's proposed tax rate exceeds 103%of the effective tax rate. The City Council is required to vote on the proposed tax rate and the City must publish the results of the roll call vote at least seven days prior to the first scheduled public hearing. The results of the roll call vote were published in the McKinney Courier Gazette on August 18,2003 and The Wylie News on August 20,2003,and the first public hearing was held August 26,2003. The final public hearing will be held on September 9, 2003. The proposed tax rate of$0.705 represents a one-cent decrease from the FY2003 rate. One cent of the proposed tax rate will generate approximately$113,000. The tax rate for maintenance and operations is $0.534042 per$100 of assessed valuation and the debt service rate is $0.170958. Financial Considerations This tax ordinance will generate new levies of$5,919,082 in the General Fund and $1,894,822 in the General Obligation Debt Service Fund. The revenue from the ad valorem taxes is the primary source of funding in the General Obligation Debt Service Fund and represents approximately 50%oftotal General Fund revenues. Other Considerations Article 7, Section 3(D),Failure to Adopt,of the City's Home Rule Charter states that if the City fails to adopt the budget by the twenty-seventh day of September,the tax rate adopted will be the same as the current fiscal year. The adopted Fiscal Year 2003-2004 budget requires the support of this ordinance. Staff Recommendation It is recommended that the City Council adopt the proposed 2003 Tax Rate and Levy Ordinance as submitted. Attachments Ordinance 2003 Property Tax rates in City of Wylie as published in The Wylie News, August 6, 2003 Prepared by Reviewed by Finance City M p royal ORDINANCE NO. 2003-22 AN ORDINANCE FIXING THE TAX RATE AND LEVY IN AND FOR THE CITY OF WYLIE, TEXAS, UPON ALL TAXABLE PROPERTY IN SAID CITY OF WYLIE, TEXAS, FOR THE PURPOSE OF PAYING THE CURRENT EXPENSES OF SAID CITY OF THE FISCAL YEAR ENDING SEPTEMBER 30, 2004, AND FOR THE FURTHER PURPOSE OF CREATING A SINKING FUND TO RETIRE THE PRINCIPAL AND INTEREST OF THE BONDED INDEBTEDNESS OF SAID CITY; PROVIDING FOR A LIEN ON ALL REAL AND PERSONAL PROPERTY TO SECURE PAYMENT OF TAXES DUE THEREON; CONTAINING A SEVERABILITY CLAUSE; REPEALING ALL ORDINANCES AND PARTS THEREOF IN CONFLICT HEREWITH; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Council has this date, by way of Ordinance duly passed, adopted a Budget of operation for the City for fiscal year 2004; and WHEREAS, the aforesaid Ordinance anticipates and requires the levy of an ad valorem tax on tangible taxable property in the City of Wylie; and WHEREAS, it is necessary to levy such an ad valorem tax at a given rate to generate revenues sufficient to meet projected expenses; and WHEREAS, the City has fully and timely complied with all notice and other requirements relative to the adoption of a tax rate for fiscal year 2004; and, WHEREAS, notice of the proposed tax rate, as well as the effective tax rate, has been published as required by law and the City has received no formal protest thereof; NOW THEREFORE, BE IT ORDAINED by the City Council of the City of Wylie, Texas, as follows: Section 1. There is hereby levied for the fiscal year 2004 upon all real property situated within the corporate limits of said City of Wylie, Texas, and upon all personal property which was owned within the corporate limits of said City of Wylie, Texas, on the first day of January, A.D. 2003, except so much thereof as may be exempt by the Constitution or laws of the State of Texas, a total tax of seventy and half cents (0.705) on each One Hundred Dollars ($100) of assessed valuation on all said property which said total tax herein so levied shall consist and be comprised of the following components: a) An ad valorem tax of and at the rate of Fifty-three and Four Thousand forty two ten- thousandths cents (0.534042) on each One Hundred Dollars ($100) of assessed valuation of said taxable property is hereby levied for the general city purposes and to pay the current operating expenses of said City of Wylie, Texas, for the fiscal year Ordinance 2003-22 Approval of Tax Rate 2003 ending September 30, 2004, which tax, when collected shall be appropriated to and for the credit of the General Fund of said City of Wylie, Texas. b) An ad valorem tax of and at the rate of Seventeen and Nine Hundred Fifty-eight ten- thousandth cents (0.170958) on each One Hundred Dollars ($100) of assessed valuation of said taxable property is hereby levied for the purpose of creating an Interest and Sinking Fund with which to pay the interest and retire the principal of the valid bonded indebtedness, capital lease payments, and related fees of the City of Wylie, now outstanding and such tax when collected shall be appropriated and deposited in and to the credit of the Interest and Sinking Fund of said City of Wylie, Texas, for the fiscal year ending September 30, 2004. Section 2. The City of Wylie shall have a lien on all taxable property located in the City of Wylie to secure the payment of taxes, penalty and interest, and all costs of collection, assessed and levied hereby. Section 3. Taxes are payable in McKinney, Texas, at the Office of the Tax-Assessor Collector of Collin County. The City shall have available all the rights and remedies provided by law for the enforcement of the collection of taxes levied under this ordinance. Section 4. That the tax roll presented to the City Council, together with any supplements thereto, be and same are hereby accepted and approved. Section 5. Should any paragraph, sentence, sub-division, clause, phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal, or invalid, the same shall not affect the validity of this ordinance as a whole or any part or provision thereof, other than the part or parts as declared to be invalid, illegal, or unconstitutional. Section 6. This ordinance shall be in full force and effect from and after its adoption by the City Council and publication of its caption as the law and the City Charter provide in such cases. Section 7. That all other ordinances and code provisions in conflict herewith are hereby repealed to the extent of any such conflict or inconsistency and all other provisions of the Wylie City Code not in conflict herewith shall remain in full force and effect. Section 8. The repeal of any ordinance, or parts thereof, by the enactment of this Ordinance, shall not be construed as abandoning any action now pending under or by Ordinance 2003-22 Approval of Tax Rate 2003 virtue of such ordinance; nor shall it have the effect of discontinuing, abating, modifying or altering any penalty accruing or to accrue, nor as affecting any rights of the municipality under any section or provision of any ordinances at the time of passage of this ordinance. DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas, on this the 9th day of September, 2003. John Mondy, Mayor ATTEST: Carole Ehrlich, City Secretary Ordinance 2003-22 Approval of Tax Rate 2003 2003 Effective Tax Rate Worksheet Entity Name: City of Wylie Date: 07/30/2003 (Note:School districts are not required to publish an effective tax rate. School districts may complete this worksheet,at their option, or may skip to the Rollback Tax Rate Worksheet.) 1. 2002 total taxable value.Enter the amount of 2002 taxable value on $923,309,946 the 2002 tax roll today.Include any adjustments since last year's certification;exclude the Section 25.25(d)one-third over-appraisal corrections from these adjustments. This value includes the taxable value of over-65 homesteads(will deduct in line 2 below)and the captured value for tax increment financing(will deduct taxes in line 14 below). 2. SCHOOL DISTRICTS.Enter 2002 taxable value of over-65 SO homesteads with tax ceilings.Other units enter"0". 3. Preliminary 2002 adjusted taxable value.Subtract line 2 from line I. $923,309,946 4. 2002 total tax rate(per$100). 0.715000 5. 2002 taxable value lost because court appeals of ARB decisions reduced 2002 appraised value. A Original 2002 ARB values: $0 B 2002 values resulting from final court decisions: $0 C 2002 value loss. Subtract B from A: $0 6. 2002 taxable value,adjusted for court-ordered reductions. Add line $923,309,946 3 and line 5C. 7. 2002 taxable value of property in territory the unit deannexed after $0 January 1,2002. Enter the 2002 value of property in deannexed territory. 8. 2002 taxable value lost because property first qualified for an exemption in 2003. Note that lowering the amount or percentage of an existing exemption does not create a new exemption or reduce taxable value. If the taxing unit increased an original exemption,use the difference between the original exempted amount and the increased exempted at ount. Do not include value lost due to freeport exemptions or tax abatements. A Absolute exemptions. Use 2002 market value: $883,851 B Partial exemptions.2003 exemption amount,or 2003 percentage $1,756,955 exemption times 2002 value: C Value loss. Total of A and B. $2,640,806 Truth In Taxation — July 2003 Page: 2003 Effective Tax Rate Worksheet Entity Name: City of Wylie Date: 07/30/2003 9. 2002 taxable value lost because property first qualified for agricultural appraisal(1-d or 1-d-1),timber appraisal, recreational/scenic.!ppraisal,or public access airport special appraisal in 2003. Use only those properties that first qualified in 2003:do not use prop. Mies that qualified in 2002. A 2002 market value: $0 B 2003 productivity or special appraised value: $0 C Value loss. Subtract B from A: $0 10. Total adjustments for lost value.Add lines 7,8C,and 9C. $2,640,806 11. 2002 adjusted taxable value. Subtract line 10 from line 6. $920,669,140 12. Adjusted 2002 taxes. Multiply line 4 times line 11 and divide by $6,582,784 100. 13. Taxes refunded for years preceding tax year 2002: Enter the amount $7,263 of taxes refunded during the last budget year for tax years preceding tax year 2002. Types of refunds include court decisions,Section 25.25(b)and(c)corrections,and Section 31.11 payment errors. Do not include refunds for tax year 2002.This line applies only to tax years preceding tax year 2002. 14. Taxes in tax increment financing(TIF)for tax year 2002: Enter the $0 amount of taxes paid i to the tax increment fund for a reinvestment zone as agreed by the taxing unit. This line does not apply to school districts or to taxing units in counties with 500,000 or more population. 15. Adjusted 2002 taxes with refunds. Add lines 12 and 13,subtract line $6,590,047 14. 16. Total 2003 taxable value on the 2003 certified appraisal roll today. This value includes only certified values and includes the taxable value of over-65 homesteads with school tax ceilings. A Certified values only: $1,130,974,581 B Counties: Include railroad rolling stock values certified by the State $0 Comptroller: C Pollution control exemption: Deduct the value of property exempted $0 for the current tax year for the first time as pollution control property (use this line based on attorney's advice): D Tax increment financing: Deduct the 2003 captured appraised value $0 of property taxable by a taxing unit in a tax increment financing zone for which the 2003 taxes will be deposited into the tax increment fund. This line doe;not apply to school districts or to taxing units in counties with 500,000 or more population. Other units,enter"0". E Add A and B,Subtract C and D: $1,130,974,581 Truth In Taxation July 2003 Page: 2 2003 Effective Tax Rate Worksheet Entity Name: City of Wylie Date: 07/30/2003 17. Total value of properties under protest or not included on certified appraisal roll. A 2003 taxable value of properties under protest. The chief appraiser $0 certifies a list of properties still under ARB protest. The list shows the district's value and the taxpayer's claimed value,if any,or an estimate of the value if the taxpayer wins. For each of the properties under protest,use the lowest of these values. Enter the total here. B 2003 value of properties not under protest or included on certified $0 appraisal roll. The chief appraiser gives taxing units a list of those taxable properties that the chief appraiser knows about but are not included at appraisal roll certification. These properties also are not on the list of properties that are still under protest. On this list of properties,the chief appraiser includes the market value,appraised value,and exemptions for the preceding year and a reasonable estimate of the market value,appraised value,and exemptions for the current year. Use''ze lower market,appraised,or taxable value (as appropriate). Entc,the total here. C Add A and B: $0 18. School Districts. Enter 2003 taxable value of over-65 homesteads $0 with tax ceilings. Other units enter"0". 19. 2003 total taxable value. Add lines 16E and 17C. Subtract line 18. $1,130,974,581 20. Total 2003 taxable value of properties in territory annexed after $3,470,080 January 1,2002. Include both real and personal property. Enter the 2003 value of property in territory annexed,including any territory annexed by the school district. 21. Total 2003 taxable value of new improvements and new personal $135,664,000 property located in new improvements. "New"means the item was not on the appraisal roll in 2002. An improvement is a building, structure,fixture or fence erected on or affixed to land. A transportable structure erected on its owner's land is also included unless it is held for sale or is there only temporarily. New additions to existing improvements may be included if the appraised value can be determined. Ne'i personal property in a new improvement must (1)have been brought'Tito the unit after January 1,2002,and(2)be located in a new impr..vement. New improvements does include property on which a tax abatement agreement has expired for 2003. New improvements do not include mineral interests produced for the first time,omitted property that is back assessed,and increased appraisals on existing property. 22. Total adjustments to the 2003 taxable value. Add lines 20 and 21. $139,134,080 23. 2003 adjusted taxable value. Subtract line 22 from line 19. $991,840,501 Truth In Taxation July 2003 Page: 3 2003 Effective Tax Rate Worksheet Date: 07/30/2003 Entity Name: City of Wylie 24. 2003 effective tax rate. Divide line 15 by line 23 and multiply by 0.664426 100.(/$100) 25. COUNTIES ONLY. Add together the effective tax rates for each type of tax the county evies. The total is the 2003 county effective tax rate.(/$100) A county,city,or hospital district that adopted the additional sales tax in August or November 2002,or in January or May 2003,must adjust its effective tax rate. The Additional Sales Tax Rate Worksheet,immediately following the rollback worksheet,sets out this adjustment. Do not forget to complete the Additional Sales Tax Rate Worksheet if the taxing unit adopted the additional sales tax on these dates. Page: 4 Teeth In Taxation July 2003 2003 Rollback Tax Rate Worksheet Date: 07/30/2003 Entity Name: City of Wylie 26. 2002 Maintenance and Operations tax rate.(/5100) 0.503896 27, 2002 adjusted taxable value. Enter the amount from line 11. $920,669,140 28. 2002 maintenance and operations taxes. A Multiply line 26 by line 27 and divide by 100: $4,639,214 B Cities,counties,and hospital districts with additional sales tax: $0 Amount of additional sales tax collected and spent on maintenance and operations in 2002. Enter amount from full year's sales tax revenue spent for M&O in 2002 fiscal year,if any. Other units, enter"0". Counties exclude any amount that was spent for economic development grants from the amount of sales tax spent: C Counties: Enter the amount for the state criminal justice mandate. If $0 second or later year,the amount is for increased cost above last year's amount. Other units,enter"0". D Transferring function:If discontinuing all of a department,function $0 or activity and transferring it to another unit by written contract, enter the amount spent by the unit discontinuing the function in the 12 months preceding the month of this calculation. If the unit did not operate this function for this 12-month period,use the amount spent in the last full fiscal year in which the unit operated the function. The unit discontinuing the function will subtract this amount in H below. The unit receiving the function will add this amount in H below. Other units,enter"0". E Taxes refunded for years preceding tax year 2002: Enter the amount $4,951 of M&O taxes refunded during the last budget year for tax years preceding tax year 2002. Types of refunds include court decisions, Section 25.25(b)and(c)corrections,and Section 31.11 payment errors. Do not include refunds for tax year 2002. This line applies only to tax years preceding tax year 2002: F Enhanced indigent health care expenditures: Enter the increased $0 amount for the current year's enhanced indigent health care expenditures above the preceding tax year's enhanced indigent health care expenditures,less any state assistance: G Taxes in tax incremer_financing(TIF): Enter the amount of taxes $0 paid into the tax increment fund for a reinvestment zone as agreed by the taxing unit. This line does not apply to school districts or to taxing units in counties with 500,000 or more population. Other units,enter"0:". H Adjusted M&O Taxes. Add A,B,C,E and F. For unit with D, $4,644,165 subtract if discontinuing function and add if receiving function. Subtract G. 29. SCHOOL DISTRICTS ONLY: Complete the Texas Education $0 Agency's worksheet entitled Worksheet to Assist Districts in Calculating Rollback Rate. Enter amount on line 44 of the TEA worksheet for the 2003-04 M&O component here. Page: 1 Truth In Taxation July 2003 2003 Rollback Tax Rate Worksheet Date: 07/30/2003 Entity Name: City of Wylie 30. 2003 adjusted taxable value. A Enter line 23 from the effective tax rate worksheet. School districts, $991,840,501 enter line 19;if a scho)1 district did not complete the Effective Tax Rate Worksheet,the school district does the following steps(1)to (5)below. Al Total 2003 taxable value on the 2003 certified appraisal roll today. $0 This value includes only certified values and includes the taxable value of over-65 homesteads with school tax ceilings. Include also the taxable value in reinvestment zone,but remember that the unit will deposit a portion of the taxes to a special tax increment fund. A2 Total 2003 taxable value of properties under protest. The chief $0 appraiser certifies a list of properties still under ARB protest. The list shows the district's value and the taxpayer's claimed value,if any, or an estimate of the value if the taxpayer wins. For each of the properties under protest,use the lowest of these values. Enter the total here. A3 Total 2003 value of properties not under protest or included on $0 certified appraisal roll. The chief appraiser gives taxing units a list of those taxable properties that the chief appraiser knows about but are not included at the time of appraisal roll certification. These properties also are not on the list of properties that are still under protest. On this list,the chief appraiser includes the market value, appraised value,and exemptions for the preceding year and a reasonable estimate of the market value,appraised value,and exemptions for the cur-ent year. Use the lower market,appraised,or taxable value(as appropriate). Enter the total here. A4 2003 taxable value of over-65 homesteads with tax ceilings. $0 A5 2003 taxable value. Add lines(1),(2),and(3)and subtract(4)and enter above at A. B School Districts: Subtract the 2003 captured appraised value of real $0 property taxable by the school district in a tax increment financing zone for which the 2003 taxes will be deposited into the tax increment fund.Also,subtract any new property value that is subject to a Chapter 313 tax limitation agreement. Other units,enter"0". C Subtract B from A. $991,840,501 31. 2003 calculated maintenance and operations rate. Divide line 28H 0.468237 by line 30C and multiply by 100. School districts: Divide line 29 by line 30C,and multiply by 100. 32. 2003 rollback maintenance and operation rate. County,cities,and 0.505695 others: Multiply line 31 by 1.08. School Districts: Add$0.06 to line 31.(See lines 50 to 53 for additional rate for pollution control expenses,and lines 54 to 57 for additional rate for school employee health program.) Page: 2 Truth In Taxation — July 2003 2003 Rollback Tax Rate Worksheet Date: 07/30/2003 Entity Name: City of Wylie 33. Total 2003 debt to be paid with property taxes and additional sales $1,933,498 tax revenue. "Debt"means the interest and principal that will be paid on debts that(1)are paid by property taxes,(2)are secured by property taxes,(3)are scheduled for payment over a period longer than one year,and(4)are not classified in the unit's budget as maintenance and operations expenses. Debt also includes contractual payments to other taxing units that have incurred debts on behalf of this taxing unit,if those debts meet these four conditions above. Include only amounts that will be paid from property tax revenue(or additional sales tax revenue). Do not include appraisal district budget payments. List the debt in"Schedule B:Debt Service". If using unencumbered funds,subtract unencumbered fund amount used from total debt and list remainder here. School districts do not have a Schec'ule B requirement. School districts subtract state aid received for paying principal and interest on debt for facilities through the c :isting debt allotment(EDA)program and/or instructional facilities allotment(IFA)program. 34. Certified 2002 excess debt collections. Enter the amount certified by $0 the collector. 35. Adjusted 2003 debt. Subtract line 34 from line 33. $1,933,498 36. Certified 2003 anticipated collection rate. Enter the rate certified by 100.000000% the collector. If the rate is 100 percent or greater,enter 100 percent. 37. 2003 debt adjusted for collections. Divide line 35 by line 36. $1,933,498 38, 2003 total taxable value. Enter the amount on line 19. School $1,130,974,581 districts enter line 30C. 39. 2003 debt tax rate. Divide line 37 by line 38 and multiply by 100 0.170958 40. 2003 rollback tax rate. Add lines 32 and 39. 0.676653 41. COUNTIES ONLY. . .dd together the rollback tax rates for each type of tax the county;evies. The total is the 2003 county rollback tax rate. A taxing unit that adopted the additional sales tax must complete the lines for the Additional Sales Tax Rate. A taxing unit seeking additional rollback protection for pollution control expenses completes the additional Rollback Protection for Pollution Control.A school district seeking additional rollback protection for expenses with the school employee health program completes the Additional Rollback Protection for School Employee Health Program. Page: 3 Truth In Taxation July 2003 2003 Property Tax Rates in City of Wylie This notice concerns 2003 property tax rates for City of Wylie. It presents information about three tax rates. Last year's tax rate is the actual rate the taxing unit used to determine property taxes last year. This year's effective tax rate would impose the same total taxes as last year if you compare properties taxed in both years. This year's rollback tax rate is the highest tax rate the taxing unit can set before taxpayers can start tax rollback procedures. In each case these rates are found by dividing the total amount of taxes by the tax base(the total value of taxable property) with adjustments as required by state law. The rates are given per$100 of property value. Last year's tax rate: Last year's operating taxes $4,657,640 Last year's debt taxes $1,951,289 Last year's total taxes $6,608,929 Last year's tax base $924,325,734 Last year's total tax rate 0.715000/$100 This year's effective tax rate: List year's adjusted taxes $6,590,047 (after subtracting taxes on lost property) +This.ear's adjusted tax base $991,840,501 (after subtracting value of new property) =This year's effective tax rate 0.664426/$100 x 1.03=maximum rate unless unit 0.684358/$100 publishes notices and holds hearing This year's rollback tax rate: Last year's adjusted operating taxes(after $4,644,165 subtracting taxes on lost property and adjusting for any transferred function,tax increment financing,and/or enhanced indigent health care expenditures) This year's adjusted tax base $991,840,501 =This year's effective operating rate 0.468237/$100 x 1.08=this year's maximum operating rate 0.505695/$100 +This year's debt rate 0.170958/$100 =This year's rollback rate 0.676653/$100 Statement of Increase/Decrease If City of Wylie adopts a 2003 tax rate equal to the effective tax rate of$0.664426 per S 100 of value,taxes would increase compared to 2002 taxes by$905,560. Schedule A Unencumbered Fund Balances The foil[wing estimated balances will be left in the unit's property tax accounts at the end of the fiscal year. These balances are not encumbered by a corresponding debt obligation. Type of Property Tax Fund Balance Maintenance&Operations S2,624,520 Interest&Sinking $354,930 Schedule B 2003 Debt Service The unit plans to pay the following amounts for long-term debts that are secured by property taxes. These amounts will be paid from property tax revenues(or additional sales tax revenues,if applicable). Principal or Interest to be Contract Payment Paid front Other Description to be Paid from Property Amounts Total of Debt Property Taxes Taxes to he Paid Payment Tax $231,844 S60,063 $500 $292,407 Refunding Bonds, Series 1983 General $66,272 S58,435 $500 $125,207 Obligation Bonds, Series 1995 General $58,333 $65,140 $500 $123,973 Obligati m Bonds, Series 199" Tax Notes, $165,000 S11,031 $500 $176,531 Series 1998 General $110,000 $149,356 $500 $259,856 Obligation Bonds, Series 1999 General $65,000 $98,010 $500 $163,510 Obligation Bonds, Series 2000 General $140,000 $194,038 $500 $334,538 Obligation Bonds, Series 2001 Tax Notes, $100,000 $9,275 $500 $109,775 Series 2001 General $80,000 $99,641 $500 $180,141 Obligation Bonds, Series 2002 Tax Notes, S50,000 $4,805 $500 $55,305 Series 2002 Public $40,000 $3,220 $500 $43,720 Property Fin.Contr. Oblig., Series 1995 Public $60,000 $8,035 $500 $68,535 Property Fin.Contr. Oblig., Series 1999 Total Required for 2003 Debt Service $1,933,498 - Amount(if any)paid from funds listed in Schedule A $0 - Amount(if any)paid from other resources $0 - Excess collections last year $0 = Total to be paid from taxes in 2003 $1,933,498 + Amount added in anticipation that the unit will $0 collect only 100.00%of its taxes in 2003 =Total Debt Levy S1,933,498 This notice contains a summary of actual effective and rollback tax rates'calculations. You can inspect a copy of the full calculations at 1800 North Graves,Suite 170 McKinney,Texas 75069. Name of person preparing this notice:Kenneth L.Maun Title:Collin County Tax Assessor Collector Date Prepared:July 30,2003 WYLIE CITY COUNCIL AGENDA ITEM NO. 4. September 9, 2003 Issue Hold a Public Hearing to consider and act upon a change in zoning from Single-Family Residential (SF 8.5/17) to Planned Development (PD) to allow joint residential and retail uses, located at 405 N. Ballard Street, being Lot 1A, Block 2 of the Russell Addition, City of Wylie, Collin County, Texas. (Zoning Case 2003-10). Background The applicant is requesting rezoning to a Planned Development (PD) District in order to allow initially the operation of a gift shop on their residential property and the ultimate operation of a Bed & Breakfast Inn within the family home. The subject property is currently zoned Single-Family Residential(SF 8.5/17)District,having been rezoned from Single-Family 2 (SF-2) District in February of 2002 with the adoption of the revisions to the Zoning Ordinance and Map in February of 2002. Both the current SF 8.5/17 and the previous SF-2 Districts allow residential uses on lots of 8,500 square feet or larger. Retail uses are not allowed within either of these residential Districts. Bed and Breakfast lodging was not a specified use within the previous Ordinance but is allowed within some residential and nonresidential districts of the current Ordinance. The Russell Addition is one of the oldest subdivisions within Wylie, and the subject property was initially platted as part of Lot 1, Block 2 which was approximately one (1) acre. The lot has been subsequently divided and Lot 1 A currently totals approximately 20,385 square feet(0.47 acre)in size. It is developed with a wood two-story Victorian-style residence which is approximately 115 years old,a wood detached garage and storage building of undocumented age, and a metal carport. A gravel drive, primarily located on the neighboring lot to the north and used by both property owners,provides access to the garage/storage building and carport. The applicant plans to initially convert the storage building of approximately 536 square feet to use as a gift and antique sales shop. Later,it is proposed to operate a Bed&Breakfast lodging as a secondary use within the family residence. Surrounding properties are developed for residential uses of varied age, size and style. Similar properties along Jackson Street to the west are redeveloping into townhouses, although the subject request is the first evidence of redevelopment along the Ballard Avenue frontage. A church complex occupies the property across Ballard to the east. There are no retail uses currently within the neighborhood. Within the center of the block partially abutting the subject property to the northwest,are three land-locked lots accessible only by the gravel drive serving the subject property. These lots were created by some undocumented previous division of the single Lot 2,but appear on County records as official lots and have provided public and private utilities. One of the lots, that abutting the subject lot and served by the joint gravel drive, is developed with a small wood-frame house which is occupied. The lots were intended to be provided access by an alley which was never officially dedicated and has since been barricaded by the City to restrict traffic short-cuts through the residential block. However, with no access to a publicly-dedicated street,the land-locked lots are both Legally Nonconforming and inadequately accessed for emergency and refuse services and some solution to this issue should be addressed. Public Comment Forms were mailed to twenty-five (25)property owners within 200 feet of this request,as required by State Law. Five Comment Forms have been returned at the time of posting, four favoring and one opposing the proposed rezoning. Because the property owner expressing written opposition to the request represents more than twenty(20)percent of the land within the notification area,State Law requires the affirmative vote of three-fourths(3/4) of the City Council to approve the change in zoning. Financial Considerations Zoning Application Fee has been paid. Other Considerations 1. The Comprehensive Plan recommends Suburban Residential uses for the subject property. The proposed mixed uses, especially the free-standing retail, does not conform with this recommendation of the Plan. However,the area is the second lot(one-half block)north of the Downtown Historic District(DTH),and the requested rezoning conforms more to the mixed-use philosophy of the DTH. Although the Comprehensive Plan recommends confining the DTH District to south of Brown Street,the area north of Brown is transitioning from the older single-family residences to higher-density Townhouses more appropriate for DTH adjacency, and could be reconsidered for extension of the Downtown Historic District. 2. Planned Development(PD)Districts are intended to allow innovative development projects which assist in the implementation of the Comprehensive Plan which are compatible with the character of the subject property and neighboring development, as well as to allow appropriate response to constraints to development imposed by the site. The requested PD provides a response to the neighboring land-locked properties which is otherwise not readily available to the City. Conditions of the PD require that a paved joint access drive be provided to serve the land-locked parcels, which will be accomplished by the partnership of private owners,but would otherwise require costly land purchases and alley construction and maintenance as well as possible condemnation and legal action to be accomplished by the City. The Planned Development District is justified because it addresses this off-site constraint, and allows innovative mixed uses on the single site as already allowed within the neighboring Downtown Historic District. 3. Home Occupations are allowed by right in all residential districts. However,the proposed gift shop does not qualify as a Home Occupation because it requires customers to come to the property for the sale/service, thereby increasing traffic and parking within a residential environment. Additionally, the applicant desires to place a sign on the property to advertise the retail use,and such is not permitted for Home Occupations. 4. The Conditions of the Planned Development District prohibit any exterior change to the existing residence as well as the accessory buildings,protecting the historic character of the subject lot as well as neighboring properties. 5. The proposed gift shop is clearly a retail use, and is not allowed within any residential district. Furthermore,the limited access to the location by the jointly-used gravel drive will attract heavier retail traffic into an existing residential neighborhood,although parking for the gift shop will be located entirely on the subject lot. The proposed sign, desired for the retail, is a further visual nonresidential intrusion into the residential character of the neighborhood. The Conditions of the PD establish no time limitation for the operation of the gift shop. The PD could limit the tenure of the gift shop to the start of operation of the Bed & Breakfast (allow either individual use but not both at any one time) as well as establish hours of daily operation of the retail use, but no specific time limitation can legally be placed on the duration of the zoning(which must run with the land). 6. The proposed Bed and Breakfast Inn is a residential type use, but is intended for larger lots (20,000 square feet and larger)and is not allowed within the smaller-lot SF 8.5/17 District. Althought zoned for the smaller lots, the subject lot, as well as those abutting to the north and south, are larger than the 20,000 sq.ft.lower threshold allowing B&B Inns. Parking for the Bed&Breakfast will be provided on- site. The site's amenities such as size, off-street parking and swimming pool, as well as its location within walking distance of downtown retail and entertainment venues, supports the requested short-term lodging. The Bed and Breakfast will not,therefore, detract from the neighborhood's historic residential appearance or use. 7. The Development Plan illustrates the layout of existing facilities. The Planned Development District prohibits new development or major modification of existing development, and this plan illustrates both current and future development patterns. 8. It is possible that the three land-locked lots could be eliminated by replatting and redevelopment as either single-family or duplex/townhouse residences fronting Jackson Street. Such reorientation and redevelopment would leave the narrow access drive within the subject request available for only the two residential properties fronting Ballard Avenue. This would better support the mixed use request, especially the residentially-related Bed and Breakfast. 9. The neighboring property owners, most effected by the zoning change, support the mixed-uses request. A conceivable future scenario might include both of the adjoining and joint-access lots providing Bed and Breakfast lodging. This entire block might conceivably be redeveloped similar to the mixture of uses within the nearby Downtown Historic District. The concern about potential on-street parking raised by the church is eliminated by the requirement of the PD that all parking for all uses be provided on-site Board/Commission Recommendation At the August 19,2003 Planning and Zoning Commission meeting,the Commission voted 6-0 to recommend approval of the proposed zoning change. Staff Recommendation Approval. The most objectionable part of the request is the free-standing gift shop,which is not compatible with the residential neighborhood. However,the proposed gift shop is small and all parking will be provided on the large lot, so it is not anticipated to impose a negative impact on the surroundings. Related Home Occupations, such as craft making without sales, could be performed on the lot currently, and the limited scale of the requested retail is no more obnoxious than a backyard craft shop. The Bed and Breakfast Inn is a compatible and appropriate accessory use for the neighborhood, and can be accommodated within the existing facilities without spillover of negative impacts in the neighborhood. The proposed sign is appropriate for the B&B operation. The proposed development and use provide at least a temporary and limited response to servicing the land- locked properties,especially the currently occupied residence. The requirement to secure a legal joint access drive and to ultimately pave it cannot be achieved in any other means currently available to the City. Unless the land-locked properties redevelop in some residential orientation toward Jackson Street, these interior parcels(including the one currently occupied) will remain inaccessible and unproductive. Attachments Ordinance with Conditions for the Planned Development District and Development Plan Location Map Subdivision Plat Notification List and Map with Responses Prepared b Reviewed by Finance City M. y pproval ORDINANCE NO. 2003-23 AN ORDINANCE OF THE CITY OF WYLIE, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF WYLIE,AS HERETOFORE AMENDED, SO AS TO CHANGE THE ZONING ON THE HEREINAFTER DESCRIBED PROPERTY, ZONING CASE NUMBER 2003-10 TO PLANNED DEVELOPMENT (PD) DISTRICT; PROVIDING FOR THE REPEAL OF ALL ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Planning and Zoning Commission and the governing body of the City of Wylie, Texas, in compliance with the laws of the State of Texas with reference to the amendment of the Comprehensive Zoning Ordinance, have given the requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all property owners generally and to owners of the affected property, the governing body of the City is of the opinion and finds that the Comprehensive Zoning Ordinance and Map should be amended; NOW,THEREFORE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS: SECTION 1. That the Comprehensive Zoning Ordinance of the City of Wylie, Texas,be, and the same is hereby, amended by amending the Zoning Map of the City of Wylie,to give the hereinafter described property a new zoning classification of Planned Development District, allowing the operation of a gift shop and also the ultimate operation of a bed&breadfast inn within the family home, said property being described in Exhibit "A",the Planned Development Conditions in Exhibit"B"and the Development Plan shown in Exhibit"C", attached hereto and made a part hereof for all purposes. SECTION 2. That all ordinances of the City in conflict with the provisions of this ordinance be, and the same are hereby,repealed and all other ordinances of the City not in conflict with the provisions of this ordinance shall remain in full force and effect. SECTION 3. That the above described property shall be used only in the manner and for the purposes provided for in the Comprehensive Zoning Ordinance of the City, as amended herein by the granting of this zoning classification. Ordinance#2003-23 Zoning Case#2003-10 SECTION 4. Any person, firm or corporation violating any of the provisions of this ordinance or the Comprehensive Zoning Ordinance, as amended hereby, commits an unlawful act and shall be subject to the general penalty provisions of Section 1.5 of the Zoning Ordinance, as the same now exists or is hereafter amended. SECTION 5. Should any paragraph,sentence,subdivision,clause,phrase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole or any part or provision thereof, other than the part so declared to be invalid, illegal or unconstitutional, and shall not affect the validity of the Comprehensive Zoning Ordinance as a whole. SECTION 6. This ordinance shall be in full force and effect from and after its adoption by the City Council and publication of its caption as the law and the City Charter provide in such cases. SECTION 7. The repeal of any ordinance, or parts thereof, by the enactment of this Ordinance, shall not be construed as abandoning any action now pending under or by virtue of such ordinance;nor shall it have the effect of discontinuing,abating,modifying or altering any penalty accruing or to accrue,nor as effecting any rights of the municipality under any section or provisions of any ordinances at the time of passage of this ordinance. DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas, this 9th day of September, 2003. By John Mondy, Mayor ATTEST: Carole Ehrlich, City Secretary Exhibit"A" Legal Description ZC #2003-09 Being a tract of land located at 405 North Ballard Avenue,and being Lot 1,Block 2 of Russell Addition,City of Wylie, Collin County, Texas. Exhibit"B" Zoning Case No. 2003-10 Conditions of the Planned Development District 405 North Ballard Avenue (Lot 1A,Block 2,Russell Addition) General Conditions: 1. The purpose of this Planned Development District is to allow for limited retail uses and bed and breakfast lodging on a residential property, subject to conditions to protect its historic residential character and make the uses harmonious and adaptable with the surrounding area. 2. This Planned Development District shall not affect any regulation found within the Code of Ordinances, except as specifically provided herein. 3. All regulations of the Downtown Historic District(DTH)of the Comprehensive Zoning Ordinance (adopted as of February 27, 2002) are included by reference and shall apply except as specifically provided herein. Special Conditions: 1. No uses shall be permitted except for the following: • Single-Family Residence • Gift Shop/Antique Sales, only within the current storage building • Bed&Breakfast Inn, only within the current residence 2. The premises and exterior appearance of all primary and accessory structures shall be maintained and/or replaced as shown on the Development Plan, in a manner which conforms to the historic residential character of the existing structures and neighboring properties. All structures shall conform to the front, side and rear yard setbacks of neighboring residential development, and shall be constructed of exterior siding consistent with that of the majority of residences along the block face. 3. The current storage building and garage may not be uses as a temporary or permanent dwelling,but only as accessory storage use for the primary residence. The interior of the storage building may be converted to accommodate the gift shop. 4. The existing gravel drive shall be converted to a joint access easement to serve the subject property as well as the abutting 407 Ballard and the three land-locked parcels to the northwest(Lots 2C,2B and 2E). This joint access shall be secured permanently by replat or deed, 24 feet of concrete paving as required by the Thoroughfare Standards, and in place prior to issuance of a Certificate of Occupancy for the Bed&Breakfast. 5. No parking related to the proposed uses shall be allowed on Ballard Avenue at any time. Off-street parking shall be provided at the following ratios: • Single-Family Residence, 2 spaces • Gift Shop, 1 space for each 200 square feet of building • Bed&Breakfast, 1 space for each guest room Conditions for Planned Development District ZC 2003-10 Page 2 of 2 The residence and gift shop may utilize the existing gravel alley/drive, but all parking must be accommodated on the subject property and no parking shall be allowed within the drive or on neighboring properties. Other required off-street parking shall be in place prior to issuance of a Certificate of Occupancy for the intended use, and shall be paved and comply with the current Thoroughfare Standards but need not be covered or enclosed (in keeping with the historic character of the area. 6. One free-standing post sign shall be allowed. This sign shall be located within the front yard and shall be no more than 4 feet in height above grade and the sign face shall not exceed 8 square feet in area for each side. Signs attached to buildings shall be limited to nameplates building address, name or purpose, and shall be no more than six inches in height. 7. All employees of the gift shop shall be members of the resident family. 8. Conversion of the primary residence to accommodate the Bed&Breakfast shall be as approved by the Building Official. The resident family shall be operator of the Bed&Breakfast, and shall live on the premises. Cooking facilities within guest rooms shall be prohibited, and individual guest occupancy shall be limited to one month within any three-month period. 9. Clotheslines and drying racks, play apparatus and game courts, bird houses, dog houses, pool dressing/mechanical rooms, gazebos and decks and patios shall be allowed within the rear yard. No detached accessory buildings other than those existing at the time of approval of this PD, and no outside storage of any equipment or materials other than wood piles and compost piles shall be permitted at any time. "Exhibit C" DEVELOPMENT PLAN Zoning Case No. 2003-10 • ,•S 43745.571 •E• • • 152.10',' _ erg..,' — - rtio 1/2- . rice - - -RIND 1/:4" LIT,I L' Gift • , • ••• , I . . . :. Proposed aor Shop " ,. 'ct,Yci'. Parking / Proposed GUPDIfT Area f Sign STORAGE 1 I .1 �C 7;2.�' onrrt iTD�IY }, •. ....,.. • ••J 1 . IICQy.i CC Cl . 1.�4 T3.2.' I- 1 J '; I • :� BED AND BREAKFAST Y G y I t,� '.' >r Two STORY f1 Ah'E 6 ♦0.I• _' to 3 ; REstbrNC£ 3 NC E M . IA ei.9' ^ ,- L �b co ° at' ! / ACRES .o I. a Min 1 B • .it PUHP AC } a g , •,. 1VA 1 . , • 1 ' PECIN p h+0 1 2- la. 6 . • - [[ RID 1/2• Ls a4•b°'°7" 4J 1.10.117' f--o-ECo.""d" coaO- RLy1 12.O.Oe) I I s_aCY • ►1tinverel Ati4 PAO ADD TCT+ f W1ULC SI ►!.dC Jd: u.R.t.G7. North \ I 0 WNW I:Sena 1 r c G.) < i i rill1 . - .,. L.... s_ ..... E • .. 2.'1 o , / ----" c, i . i_ --- 11 1 Subject Lane --- 1 1 1 i Property i a y 1 i ) EitalID i i ' ...i i i i I . I. ..._.._..- i i i I Street W!_ s oII wn,t-S.7• 1t re-t F ' tiiLi c i. s_ Bo wn Street ! 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N '. ,) 1 I . ;.. . '•l • 1 \ ..• .. ... „ • . • ”. . •••• ••*- • I• •1•) or :• • , , • .:''' I / , i 1)i in 1 a •-• • . .— ..., I (1) C 0 C ,.. . • . . . . 1 .... wn :It re . t c . o . a.) > a < ,,r,A 1:7i '---' -- -- 1 . A . v?,0\t4 [ 5 2) , f) )3 7 $ 6 2 - -if) 7 7 . .., , 6 ... ' .„ . .. A , B ••.- -- 4B I ,Ciiii'l. • 7-1 \:-..r./ ____ . — . • ---- • • — ---, () . /E L\'') \ .., IrZ:tit-6—C)671 — ... 7 F ..'' ._ 2 C 9 G 1 ---c5 •:,:., ..-.441;f4, .5;;:- OV 1 C -;,r,,,,A'.:.;•4,'",,: -.tyr:,,-„;74i,,,..4,p,tt ----t -,.-,,5;,,,ir, • •• ••54,?k,,v-.1i,,i. ___I-- ---. ito.,: k41.,---, • s.l`r•''"'W.4-0.::N3+ JP .(` . , 1 B :' - .:,",-,'''t'r'''•-A...-A*4.1-441'11 ' 41.,,,:,..44'f., 4,...1*-1.'va:, •1 ,.. , , •,....',•,. .• 0 t• .._ . ... DA- 8 1414110114.-----) -----33sA 1 9A C- '-.0 v\i• n > . < , , 0 B , ----- ------ ---- ---------- - /' ‹..) 2 -% WO NOTIFICATION REPORT APPLICANT: Rebecca K. Henderson APPLICATION FILE #2003-10 405 N. Ballard Avenue Wylie,TexaS 75098 I # I BLK/ABST I LOT/TRACT I TAX I.D. # I PROPERTY OWNER NAME 1 ADDRESS Applicant 405 N. Ballard Avenue 1 Rebecca K. Henderson Wylie,Texas 75098 Russell Addn 405 N. Ballard Avenue 2 Blk 2 Lot lA R-1 173-002-OO1A-1 Andy Sawyer Wylie,Texas 75098 Russell Addn 1548 C.R. 736 3 Blk 2 Lot 1 B R-1 173-002-001 B-1 Albert Thompson Princeton,Texas 75407-4628 Russell Addn PO Box 921 4 Blk 2 Lot 1 C R-1 173-002-001 C-1 Lummie Wolfe Wylie,Texas 75098 Russell Addn 409 S. Ballard Avenue 5 Blk 2 Lot 2A R-i 173-002-002A-1 Scott Mills Wylie,Texas 75098 Russell Addn 1 1 1 1 Wheelis Road \,. / Wylie,Texas 75098 6 Blk 2 Lot 2B R-1 1 73-002-002E-1 Otis Ferguson 1 Wheelis Road Russell Addn 7 Blk 2 Lot 2C R 1 1 73 002 002C 1 Otis Ferguson Wylie,Texas 75098 Russell Addn PO Box 875 8 Blk 2 Lot 2D R-1 173-002-002D-1 Alan Gauthier Wylie,Texas 75098 Russell Addn 1 Wheelis Road V 9 Blk 2 Lot 2E R-1 173-002-002E-1 Otis Ferguson Wylie,Texas 75098 419 N. Jackson Avenue Russell Addn 10 Blk 2 Lot 2F R-1 173-002-002F-1 Donald Drain Wylie,Texas 75098 I` Russell Addn 11E.1 1 tooIflri►10 n 54 `t(s7�).1 u.i .,-A 1 1 Blk 2 Lot 2G R-1 173-002-002G-1 Mar#be-Watkit s- Wylie,Texas 75098 Russell Addn PO Box 654 12 Blk 2 Lot 2H R-1 173-002-002H-1 Martha Watkins Wylie,Texas 75098 Russell Addn 100 Jackson Avenue 13 Blk 2 Lot 3A R 1 173 002 003A 1 Anita Lemons Wylie,Texas 75098509 N. Ballard Avenue Russell Addn 14 Blk 2 Lot 3B R-1 173-002-0036-1 Jim Klugh Wylie,Texas 75098 Russell Addn Scott Living Trust PO Box 1568 15 Blk 2 Lot 3C R-1 1 73-002-003C-1 Joel & Margaret Scott Trustees Wyiie,Texas 750985810 Southampton Drive Russell Addn 16 Blk 2 Lot 3D R-1 173-002-003D-1 Jerry Cooper Richardson,Texas 75082-4942 Brown & Burns Addn 401 N. Ballard Avenue 17 Blk 4 Lot 18 R-1 156-004-0180-1 Rita Smith Wylie,Texas 75098 Brown &Burns Addn 401 N. Ballard Avenue 18 Blk 4 Lot 19A R-1156-004-0180-1 Rita Smith Wylie,Texas 75098 Brown & Burns Addn 401 N. Ballard Avenue 19 Blk 4 Lot 19B R-1 156-004-0180-1 Rita Smith Wylie,Texas 75098 Brown & Burns Addn 102 W. Brown Street 20 Blk 4 Lot 32A R-1 156-004-0032A-1 Jay Davis Wylie,Texas 75098 Brown & Burns Addn 102 W. Brown Street 21 Blk 4 Lot 32B R-1 156-001-032B-1 Jay Davis Wylie,Texas 75098 Brown &Burns Addn 102 W. Brown Street 22 Blk 4 Lot 33A R-1 156-004-0032A-1 Jay Davis Wylie,Texas 75098 Brown & Burns Addn 102 W. Brown Street 23 Blk 4 Lot 33B R-1 156-001-032E-1 Jay Davis Wylie,Texas 75098 x --- St.Anthony's Roman Catholic PO Box 190507 Lot 1 R 2389 000 0000 1 Diocese of Dallas Dallas,Texas 75219-0507 Bill Lovil, P.E. PO Box 90 24 Ballard Avenue Texas Dept. of Transportation McKinney,Texas 75069 Collin County 210 S. McDonald Street 25 Brown Street Commissioners Court McKinney,Texas 75069 26 27 28 29 30 31 32 33 PUBLIC COMMENT FORM (Please type or use black ink) Department of Planning 2000 Highway 78 North Wylie,Texas 75098 I am FOR the requested zoning as explained on the attached public notice for Zoning Case #2003-10. I am AGAINST the requested zoning as explained on the attached public notice for Zoning Case#2003-10. Date,Location&Time of Planning&Zoning Commission meeting: Tuesday, August 19,2003,7:00 pm Municipal Complex,2000 Highway 78 North, Wylie,Texas Date,Location&Time of City Council meeting: Tuesday, September 9, 2003,6:00 pm Municipal Complex,2000 Highway 78 North, Wylie,Texas Name: /�l �!i'7e1 Mg ( ('S A5—/c/r- c i N t fn (A/<'°/1 Y e,„2 (please print) Address: tlG ic//G rci G1 )LEller Tx__ 7C07 Signature: Date: 0/2.f-YJ-3 COMMENTS: /!f )r7 If /7 /S !/i/n'ill/Y) ► / !�t'Y �Z�/�� l'/(�i -40 I a cy v.—we. / f t 12,4/ Cs- 7Ui U Ste' • y Or !`Ar* /,L' r/Sit l4-16kr PUBLIC COMMENT FORM (Please type or use black ink) Department of Planning 2000 Highway 78 North Wylie,Texas 75098 / I am FOR the requested zoning as explained on the attached public notice for Zoning Case #2003-10. I am AGAINST the requested zoning as explained on the attached public notice for Zoning Case#2003-10. Date,Location&Time of Planning&Zoning Commission meeting: Tuesday, August 19,2003,7:00 pm Municipal Complex, 2000 Highway 78 North, Wylie,Texas Date,Location&Time of City Council meeting: Tuesday, September 9,2003,6:00 pm Municipal Complex, 2000 Highway 78 North,Wylie,Texas Name: (please print) ,:.1 J 1 titi A `• .' '. Address: r`i 't.lr..Tt;<'i..; Signature: Date: I 41/6- 0,3 COMMENTS: 1110� ? r-4 2eo b_ p re?P .-)a ZGc\ }v-g G1i EoA IV,SAkee,N l )--j S 2� � 2 2 e h -i * `R - 1 1- 3 002 — bU2'R l R45Uh 6 PUBLIC COMMENT FORM (Please type or use black ink) Department of Planning 2000 Highway 78 North Wylie,Texas 75098 I am FOR the requested zoning as explained on the attached public notice for Zoning Case #2003-10. I am AGAINST the requested zoning as explained on the attached public notice for Zoning Case#2003-10. Date,Location&Time of Planning&Zoning Commission meeting: Tuesday,August 19,2003,7:00 pm Municipal Complex,2000 Highway 78 North,Wylie,Texas Date,Location&Time of City Council meeting: Tuesday, September 9,2003,6:00 pm Municipal Complex, 2000 Highway 78 North,Wylie,Texas Name: �(, 11 L (_')/10 /if2n ea e print)I Address: CO 7 Are 2_`f1-7 C(ccr--A1 Signature: C 2, ,viz l,L/6' Date: S '� Q, 3 COMMENTS: ,f/ ,l PUBLIC COMMENT FORM (Please type or use black ink) Department of Planning 2000 Highway 78 North Wylie,Texas 75098 ✓ I am FOR the requested zoning as explained on the attached public notice for Zoning Case #2003-10. I am AGAINST the requested zoning as explained on the attached public notice for Zoning Case#2003-10. Date,Location&Time of Planning&Zoning Commission meeting: Tuesday, August 19,2003,7:00 pm Municipal Complex,2000 Highway 78 North, Wylie,Texas Date,Location&Time of City Council meeting: Tuesday, September 9,2003,6:00 pm Municipal Complex,2000 Highway 78 North,Wylie,Texas Name: 7?I -/ f� fJ) / 1/4 (please print) Address: "1, G7/ )1 /3 Lu) / 11J � Signature: -vC' -` Jlrn�•C f1 Date: g- f COMMENTS: WYLIE CITY COUNCIL AGENDA ITEM NO. 5. September 9, 2003 Issue Consider and act upon approving a Resolution to nominate a member of the Board of Directors of the Central Appraisal District. Background The City of Wylie has 30 votes that may be cast for the Board of Directors of the Central Appraisal District. This is the first step of the appointment process in which nominations are accepted. Within the next month, the Appraisal District will inform the voting entities within the county of the names of the nominees. At that time, Council will be asked to approve a resolution as to how they wish the 30 votes to be distributed. Other Considerations N/A Financial Consideration N/A Board/Commission Recommendations N/A Staff Recommendations N/A Attachments Resolution#2003-16 (R) Letter from Central Appraisal District of Collin County Enclosure to Correspondence with Appraisal District- Board Qualifications repare y Reviewed by Finance City Mana pproval RESOLUTION NO. 2003-16(R) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE, COLLIN COUNTY TEXAS, MAKING A NOMINATION FOR THE BOARD OF DIRECTORS FOR THE CENTRAL APPRAISAL DISTRICT OF COLLIN COUNTY IN ACCORDANCE WITH SECTION 6.03 (G) OF THE STATE PROPERTY TAX CODE, AND DIRECTING THAT THE CITY SECRETARY NOTIFY INTERESTED PARTIES OF SAID ACTION. WHEREAS, the Wylie City Council is required by the State Property Tax Code to cast votes for the Board of Directors of the Central Appraisal District; and WHEREAS, said votes must be cast no later October 15, 2003, and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, COLLIN COUNTY, TEXAS THAT: SECTION 1: The Wylie City Council nominates , of Wylie Texas to become a member of the Central Appraisal District for Collin County Board of Directors. SECTION 2: The City Secretary is hereby directed to notify all appropriate parties of this action. DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, COLLIN COUNTY, TEXAS, ON THIS 9TH DAY OF SEPTEMBER,2003. John Mondy, Mayor ATTEST: Carole Ehrlich, City Secretary alPr Collin Central Appraisal District August 8, 2003 Barbara Salinas, City Secretary City of Wylie 2000 State Highway 78 North Wylie, TX 75098 RE: Election of Central Appraisal District of Collin County Board of Directors. Dear Ms. Salinas: Please be advised that the City of Wylie will have 30 votes to cast in the election of the Board of Directors for the Central Appraisal District of Collin County. The terms will be for two years beginning January 1 , 2004. Each voting unit may nominate from one to five candidates. Nominations must be made in an open meeting. A written resolution from the presiding officer should include the name and address of each candidate nominated. The resolution must be delivered to the Chief Appraiser before October 15, 2003. Sincerely, (7,4140,ra_ , , 69 - 4,44, 2 immie Honea Chief Appraiser JCH/mlr Enclosure www.collincad.org 2404 K Avenue Metro 972-578-5200 Admin Fax 972-578-0733 Plano,Texas 75074-5911 McKinney 972-562-1404 Appraisal Fax 972-578-0933 it is a a , Collin Central Appraisal District DIRECTOR QUALIFICATIONS An appraisal district director must reside in the appraisal district for at least two years immediately preceding the date he or she takes office. A person may serve on the governing body of a taxing unit in the appraisal district that is; a city councilman, school board trustee, county commissioner, or other board member, and still be eligible to serve as a director. The common-law doctrine of incompatibility (holding offices that have conflicting demands on the holder) does not prohibit the same person from holding both offices. There is no limit to the number of elected officials that may serve on the board. An employee of a taxing unit within the appraisal district may not serve as a director. The only time that a taxing unit's employee may serve is if that employee is also an elected official or member of the governing body. For example, a city councilman who is employed as the school business manager may serve as a director. A person may not serve as a director if he or she is related to someone who appraises property for use in proceedings before the appraisal review board or in subsequent court proceedings, or represents property owners in such proceedings. A person may not serve on the board of directors if that person has a substantial interest in a business entity which has a contract with the appraisal district or, in the case of a taxing unit, has a contract related to the performance of an activity governed by the Tax Code. (Example- a partner in a law firm engaged in collecting delinquent taxes for a taxing unit.) In considering individuals to serve as directors, taxing units should look for expertise in such areas as accounting, finance, management, personnel administration, contracts, computers, real estate, or taxation. www.collincad.org 2404 K Avenue Metro 972-578-5200 Admin Fax 972-578-0733 Plano,Texas 75074-5911 McKinney 972-562-1404 Appraisal Fax 972-578-0933 WYLIE CITY COUNCIL AGENDA ITEM NO. 6. September 9, 2003 Issue Consider and act upon authorizing the City Manager to enter into an agreement with Brinkley Sargent Architects (BSA) for the preparation of a Future Needs Assessment. Background During the May 27, 2003 Council meeting, Council authorized the issuance of a Request for Proposal (RFP) for the preparation of a Future Needs Assessment. Five firms submitted proposals which were evaluated and narrowed down to two. A team consisting of Mike Sferra, Jeff Butters, Jim Holcomb and Mindy Manson heard presentations from the two consulting firms. Based on these presentations, as well as firm reputation and references, staff recommends entering into an agreement with Brinkley Sargent Architects. Included is information provided by BSA which outlines their experience, a Statement of Qualifications, a summary of municipal projects, the proposed project approach, a firm profile, and sample project profiles with other municipalities. The Needs Assessment is scheduled to take approximately four months to complete, with the three primary tasks being 1) a needs assessment, 2) an evaluation of existing buildings, and 3) options to satisfy Wylie's needs over a 10 and 20 year time period. Other Considerations N/A Financial Consideration Funding for this project was included in the FY 2004 budget for a total of$40,000. Board/Commission Recommendations N/A Staff Recommendations Staff recommends approval. Attachments Excerpt from the Brinkley Sargent Architects RFP R rence Response Prepay by Reviewed by Finance City Mans. royal BRINKLEY SARGENT ARCHITECTS July 8, 2003 Mr. Jim Holcomb Purchasing Agent City of Wylie 2000 Highway 78 North Wylie, Texas 75098 Dear Mr. Holcomb: We appreciate the opportunity to become more familiar with the City of Wylie facilities through your tour. Based upon the information provided at that time and the RFP, we think Brinkley Sargent Architects is ideally suited to assist in your long range planning. Brinkley Sargent Architects is a Dallas based firm with 28 years of municipal design and planning experience that makes us ideally positioned to help lead you through the development of any municipal facilities that may be considered by the City of Wylie. We have been involved in every facility you have planned. The ability to program and design these facilities places us in a unique position to develop accurate space and budget needs. Below we have highlighted some of our experience in this area. • Municipal Complex Needs Assessment / Master Plan: 6 City Wide needs assessments and 5 Master Plans in the last 5 years including Frisco, Georgetown, Mustang,Mesquite, and College Station. • Understand Public Projects: BSA has completed over 100 public projects and understands the demands of adherence to budgets and schedules required of these projects. • Police Design Experience: Last 5 years — 27 programs, 17 built or designed; over 1,000,000 SF of police planning and design experience • Recreation Centers: Last 5 years — 12 feasibility studies/programmed, 16 built or designed. • City Halls: Last 5 years — Programmed over 300,000 SF of city offices with 3 city halls in design/construction phase. 5000 QUORUM • Public Works: Programmed over 200,000 SF with one that just completed SUITE 123 construction. DALLAS, TEXAS 75254 • Animal Shelters: Designed 2 facilities,programmed 3 facilities. • Fire Stations: Designed 4 stations,programmed 7 facilities. TEL 972 - 960 - 9970 • Libraries: Designed and Programmed 3 facilities in the last 5 years. FAX 972 - 960 - 9751 A Texas Corporation Our experience of programming and design are perfectly matched with the renovation requirements of this project. Some of the reasons we feel confident about our abilities include: • We are familiar with this region of Dallas. Having completed the needs assessment for the City of Mesquite and Frisco as well as projects in Plano, Rowlett, and Allen. • The key personnel on your team have conducted seminars on the needs assessment/programming and design process for municipal personnel. • Having our core business in the municipal sector, we are familiar with gaining support from groups in a City. Many times this involves conducting town hall meetings to discuss the project. • Most of our studies have been for fast growth communities. We understand the demands placed upon services within these cities. We have included our qualifications for your review. Our past experience with a variety of City programming and facility designs would allow us to accomplish any project in a timely and efficient manner. We are enthusiastic about the prospect of helping the City of Wylie with any future projects. Dwayne Brinkley is a principal and is authorized to sign for Brinkley Sargent Architects. Sincerely, uturittWiii Dwayne M. Brinkley, AIA DMB/kp www.brinkleysargent.com dbrinkley@brinkleysargent.com BRINKLEY SARGENT ARCHITECTS STATEMENT OF QUALIFICATIONS Brinkley Sargent Architects'experience in Municipal works goes back over 28 years. We know how to work in the public forum and how to produce a clear and understandable study that will withstand public scrutiny. Accurate Study and Budgets We feel that the most important step in a successful project is the thorough study of the long-range needs of each department,the facilities required to meet those needs and the total project development cost. We have helped numerous cities study the feasibility of options for development as well as the analysis of existing facilities. These studies include complete development budgets for each option with costs projected to the anticipated construction dates. These project budgets include all fees,furniture,equipment that can be identified as well as such items as moving costs. Once an option is selected that budget is maintained throughout the design and construction of the project. Adherences to Budget We understand how to establish and work within a set budget. We find that it is better for all parties to understand the entire cost of developing a project at the early stages and maintain those budgets throughout the entire project. Brinkley Sargent Architects has a long track record of developing projects within budget as reflected in our repeat business. Dedication to your Project Our firm has a philosophy of Principal Involvement and leadership throughout the project. This puts the most experienced person as a single point of contact with you. Dwayne Brinkley will guide you though the entire process and he is able to assign the resources needed to complete this project. Brinkley Sargent F 0 Architects c.�� C.) Municipal Projects Q` Q�`� c Allen,Texas • • • • • Alvin,Texas • • • • • Addison,Texas • • Arlington,Texas • • • • • • • • Bastrop,Texas • • • • • Bedford,Texas • • • • Bryan,Texas • • • • • • • Carrollton,Texas • • • • Cary,North Carolina* • • • • • • Cedar Park,Texas • • • Cleburne,Texas • • College Station,Texas • • • • • • Colleyville,Texas • • • • • • • • • Coppell,Texas • • • • • • Dallas,Texas • • • • Del Rio,Texas • • • DeSoto,Texas • • • • • DFW International Airport • • • • Farmers Branch,Texas • • • • • Frisco,Texas • • • • • • • • • • Garland,Texas • • • Georgetown,Texas • • • • • • • • • • • Greenville,Texas • • • • • • • • Irving,Texas • • • • Keller,Texas • • • • • • Lakeway,Texas • • • • • • • • • Lancaster,Pennsylvania • • • • • Lewisville,Texas • • • • • McAllen,Texas • • • McKinney,Texas • • • Mesquite,Texas • • • • • • • • • Mustang,Oklahoma • • • • • • • • • North Richland Hills,Texas • • • • • Olathe,Kansas* • • • • • • Paris,Texas • • • • Pflugerville,Texas* • • • • • Plano,Texas • • • • • • • • Richardson,Texas • • • • Riverside,Missouri • • • • • Round Rock,Texas • • • • Rowlett,Texas • • • • South lake,Texas • • • • Starkville,Mississippi • • • • Temple,Texas • • • • • The Colony,Texas • • • • Thornton,Colorado • • • • • • West University Place,Texas • • (•)Joint Project BRINKLEY SARGENT ARCHITECTS PROJECT APPROACH We have reviewed the information you have shared with us and believe we have a good understanding ofthe requirements ofthis project and the three distinct areas ofstudyrequired: • Facility Needs Assessment • Existing Facility Evaluations/New Site Evaluations • Budgets and Report All of these elements are interdependent upon each other and therefore must be considered as we progress through each stage of development. Since this project is composed of various departments we suggest the City designate a Project Manager that will stay with the project throughout its development. Project Kick Off Workshop The studyteamwill meet with staffofparticipating agencies at aproj ectkick off workshop. These stakeholders will participate in this"Team Building"session to clarify scope,identifyparticipants and decision makers,identify goals and objectives,review deliverables and refine the project schedule. Task 1 - Needs Assessment Needs Assessment is the first phase ofthe process ofdesigning a facility. It is an organized collection ofdetailed information addressing yourrequirements now and as your departments grows. Data Collection(Written Questionnaires) Architect will develop a list ofinformation required to start the process,and the City staffwill be responsible for gathering this information. This information includes current and future population,staffing,organizational charts,department cars,as well as city information specific to the site. Data Review Architect will review data and develop an outline to be used in the meetings with the various departments involvedwiththisproject.This will allow knowledgeable questions to be asked and correct responses given. On-Site Meetings/Interviews Architect will conduct an on-site interactive interviews with City staff in each specialized area of the facility. The City can choose their spokespersons,but typicallywe would visit with the CityManagement,Department Heads and Staff. As per your request,we would also meet with rank-and-file members to allow them input into the process. BRINKLEY SARGENT ARCHITECTS PROJECT APPROACH Develop Preliminary Report We will develop apreliminary report for review by City staff. This report will identify staff,square footage requirement for each staffmember and give a written description ofthat department's duties. The review will be conducted with the same staff that had input to the process thereby assuring communication throughout the process. Deliverables: A report that identifies all background information,planning methodology,result ofstudy including staffproj ections,space requirements for staff and activity areas. Budgets including all components ofa project will be identified as part ofthis phase. Task 2-Existing Buildings Evaluations/Site Evaluations We will evaluate each existing facility in terms of size,condition,parking, compliance with current codes and age. In addition,we will develop a list ofevaluation factors in reviewing sites.These could be include site costs,site development costs,land area,access,adjacent land uses to name a few. We will also identify site area requirement for current and future needs. Deliverables: Existing facilities will be described and photographed to their condition.In case ofanew city site,we will assist in ranking sites and will develop a conceptual site plan demonstrating how the selected site might layout. Once the site is selected,we will update the proj ect budget to reflect this site and any change in cost resultant ofthis site selection. Task 3-Final Report Armed with the needs of the city and inventory of existing facilities,we will develop options ofusing existing spaces or building new facilities to satisfy the needs of Wylie over a 10 and 20 year time period. From this,budgets can be established forthese options.This information willbe presented in arepeat format and presented to City Management and City Council the results ofour study. We will use visual aids as necessary to convey the process ofthe study and its results. Deliverables: Final reports with graphics and a PowerPoint presentation on methodology and result ofreport presented to City staff. BRINKLEY SARGENT ARCHITECTS FIRM PROFILE Brinkley Sargent Architects is a Dallas based architectural firm with Brinkley Sargent Architects 5000 Quorum Drive,Suite 123 experience in public safety/justice, municipal, medical and recreational Dallas, Texas rive facilities. The firm's principals have been responsible for projects ranging from $1 million renovations to $100 million new freestanding complexes 972.960.9970 throughout the United States. The firm also has extensive experience in 972.960.9751 Fax site selection, analysis and land planning, representing both business and Visit our Website: public clients. A unique niche developed over the last 5 years in assisting www.brinkleysargent.com municipalities in mapping out a master plan for their future development. Dallas Office Established: 1975 Date of Incorporation. 1979 Brinkley Sargent Architects is a 28-year-old firm that for the first nine years was A Texas Corporation Brinkley&Brinkley,Inc. The original firm's major proj ects involved construction Services: management along with architectural services for clients without on-staff construction expertise.The firm offered one source for total project delivery. Needs Assessment Brinkley&Brinkley developed a strong reputation for project management Programming Site Masterplanning skills during these years. Architectural Design Interior Design Thefirm has built its practice on the basis of principal involvement at each Furniture,Furnishings and Loose Equipment step of the process. A "project delivery" process has been developed to Specifications ensure quality control from start to finish. This process works through a Construction Administration framework of controls at each phase of the project as well as phase-by- phase review by the client. The concept behind these technical controls is to allow maximum freedom of design on each project. Brinkley Sargent _ - - - Architects has been able to establish a proven track record with both municipal and private clients for creative designs that are within budget (la_ and on time. °oo...••• 'a Brinkley Sargent Architects has expanded their scope into developing needs n 1 r t � assessments and designs for all municipal facilities. This has given agencies r ,-- a tool to assist in the long-range planning of communities, and we see this trendgrowing. 1_. ,i ..� The firm prides itself in not only providing our clients with technically �ii�� .H proficient designs but with aesthetically pleasing facilities that make irliappropriate statements to their staff and the community. To this end, the 'i >�' �.o 4 firm has been honored with many design awards as well as publication in 1 , national architectural and trade journals. Our greatest endorsement of our "' , service comes from the repeat business that we are able to provide to our 1: -'---'.',i' clients. BRINKLEY SARGENT ARCHITECTS RESUME Mr. Brinkley serves as Project Management Principal for Brinkley Sargent Dwayne M.Brinkley,AIA Architects. In addition to his over 25 years of extensive design experience,Mr. Principal Brinkley also possesses over 11 years of experience in a project management Years with Firm: 28 and construction management role. This depth of College Station Civic Master Plan I'. experience has provided him a unique perspective into College Station, Texas 1 ' the components of a successful project. His experience °.- - '" i — ranges from designof recreational facilities to master *Mustang Town Center Master Plan gwith Police,Recreation Center/Library c,Y1 i. •�. planning of all city departments. He understands the and City Hall Design architect's role in monitoring construction budgets and City-Wide Needs Assessment *y is sensitive to issues that may arise during the various Mustang Oklahoma stages of the project. *Frisco City-Wide Needs Assessment Frisco, Texas :t Mr.Brinkley has experience on a broad range of building , quit types ranging from a world class velodrome (bicycle *MesMesqq'reeT x City-Wide Needs Assessment •4 racing track), Hospital Addition and Master Plan, The Wet Zone in Rowlett Recreation Facilities, 153-acre Mixed Use Land *Lakeway City-Wide Needs Assessment Development, and Corporate Headquarters. Lakeway, Texas Allen Waterpark Study He led the design effort in the development of one of the largest municipally Allen,Texas operated waterparks in the United States at North Richland Hills. He has taken McKinney Aquatic Study a leadership role in combining leisure and competitive aquatic elements for cutting McKinney Texas edge facilities in the southwest. Lakeway Pool Study/Concept Design Lakeway, Texas He has also completed Enterprise Plans - .. , --- I-- t 1 : ;ice ' a (feasibility studies) for several recreation ; s ,. , McKinney Aquatic Masterplan 'JD* 1 McKinney,Texas facilities. These business plans estimate the / costs ofrunning a facility as well as estimated -:,a� -1} l Keller ISD Natatorium incomes depending on the elements planned ' '"'. Keller, Texas for the facility. Because he is also a designer r .,,;�- f of these facilities, accurate project Keller Recreation and Aquatic Center . Keller, Texas development costs can be forecasted for the ,,,,,,.,,,,,, _ entire project. Don Rodenbaugh Natatorium Allen, Texas College Station Master Plan Certification by National Council of Oak Point Center Architectural Registration Board (NCARB) means Mr. Brinkley can be a Plano, Texas Registered Architect in all 50 states along with his Texas Registration. Professional associations include the American Institute of Architects and the Health and Coppell Aquatic&Recreation CenterCoppell, Texas Management Subcommittee for AIA. He graduated from Oklahoma State University with Honors with a Bachelor of Architecture Degree. He has also The Wet Zone presented planning seminars at the Texas Municipal League Convention. He is Rowlett,Texas an active participant of the executive YMCA Board in Plano. North Richland Hills Aquatic Park (NRH20) North Richland Hills, Texas *Includes Needs Assessment BRINKLEY SARGENT ARCHITECTS RESUME Mr.Sargent serves as President and Principal-in-Charge of Design for Brinkley Harold E.Sargent,AlA Sargent Architects. Mr.Sargent has a proud background ofmunicipal experience Principal Years with Firm:19 including recreation planning. His experience in municipal work was enhanced in 1979 when he joined HDR,the nation's *Colleyville City Hall and Library —, --' ` second largest architectural and Colleyville,Texas ii � E E � engineering firm. He was aA Senior ,� �1'f€118 � *Thornton Police and Courts 11.4 • C. Designer and Programmer with the firm Thornton,Colorado �: z = `• - E. and,as well as the Head of Design,was ` ' ` '`- *LancasterPoliceFacility Colleyville City Hall and Library responsible for quality control review of Lancaster,Pennsyvacia all the Dallas Office's design work. Mr. Sargent has completed programming,planning and design services on projects Nee*TempldAssessmente Public Safety and Courts s ranging in size from one to fifty million dollars throughout the USA. Mr.Sargent's Temple,Texas work has been published and has received ``',z *Colleyville Police and Courts numerous awards. x r �� r Colleyville,Texas G r� .. He is a Registered Architect in the state of Texas, { - Yi f t *Carrollton Jail and Courts £ Carrollton, Texas Colorado, and Pennsylvania and has National ,*; , t I J. Council of Architectural Registration Boards t „, : . v_ *Greenville Public Safety Facility —; ci'4" Greenville, Texas Certification. Professional Associations include the f, n ,,, 1 American Institute of Architects, American r 17. r *CaryPoliceFacility Correctional Association and the National Center / __ Cary,North Carolina t for State Courts. He received his Bachelor of g\r:p:. Al- f +h �� ArlingtonPublicSafetyCenter Architecture Degree from The Pennsylvania State Y� ,t4 ' 4`_` Arlington,Texas . University, which included an honor design Thornton Civic Center *DeSoto Justice Center program in Florence,Italy. Desoto,Texas *Plano Criminal Justice Center Plano,Texas *Farmers Branch Justice Center Farmers Branch, Texas *Alvin Justice Center Alvin,Texas *PflugervillePolice and Courts Pflugerville,Texas *Dallas Southeast Police Facility Dallas,Texas *Includes Needs Assessment BRINKLEY SARGENT ARCHITECTS PROJECT PROFILE - Georgetown Municipal Center 1 { — r -, , 1,, 1 Georgetown, Texas tr • > } 2� , � I t� I L_. lL�—f :A '' T 179�f'n _ JF� _� IY , u, � - ---- �, I - _ —_a 1 t`- I ` I I U _ , t,' +, , Role: : S .� •+ -1:: ,�„. _ Needs Assessment tlr iliiq ��. Facilities Masterplan ,, .. s; �- , ,__ C Programming ' 1 3 �/ 17. 1 y 4, Site Master plan -..... :sw y 3'n .�.....«I i1I .lt.stie - 1! T , 1 �, `, i� .. :; Phase One: —_1 L-f—, I t __ -!"1 Renovation of Existing This was an outgrowth of rethinking on € 7 the part of the city of where they wanted - ' . the Service Center long term. As a result 3 4.- of this rethinking,the city purchased an `4 existingbuildingof over 60,000 SF that lr,,t} ,7 ry _ included 17 acres of property. Since this . is larger than required by the current t;, ; , . Public Works, the city decided to put 1 ': c other city offices not typically tied to '_ I —ii.. - Public Works as a part of this facility. M--,-,:: ` These include Utility Billing, Human Resources, Planning and Development Services, Training, Information Management, and a temporary City Council chamber. We are in the final design stages of this project. Elements of the project relating to Public Works include Electrical Department; Georgetown runs their own electrical utilities, water and sewer, traffic, administration, central warehouse, pumps, new vehicle service center of 7,000 SF, work bays and engineering Contact: services department. Terry Jones City of Georgetown 113 East 8th Street Georgetown, Texas 78626 512-930-9648 5000 QUORUM SUITE 123 DALLAS, TEXAS 75240 972 - 960 - 9970 FAX 972 - 960 - 9751 EMAIL 4info@brinkleysargent.corn BRINKLEY SARGENT ARCHITECTS PROJECT PROFILE College Station Civic Master Plan College Station, Texas -4 t la l 'ri--z:y ,q t, : . h I i 1 fl --.� 11 :: MIDI 3$. I ( d jt( . e. 4 'r—•. -- l, ' Role: ' ..it! ""t' 1 ON Municipal Campus Masterplan ;. -i• i9 i , j City Needs Projection ` 4,. te..eite,,, ‘„ * . .4. lot_. 3- ..., , Citt/ Centre t• MR if, ' .. — Ir _1. ( - ri!,wai . c z ,,_ . mo E ..,1=s.': , 4% , "'`. Lf:am / — ys7' 1 ...,....... ..xt: Vs . r -----__1\it,-, " ' ' '\ " / ,,, • Contact: Glen Brown Assistant City Manager The City of College Station's staff and Brinkley Sargent Architects worked on City of College Station conceptual design of a site for the future municipal office center. We presented 1101 South Texas Avenue four options of the same site. Each plan includes a new municipal complex with College Station, Texas 77840 979-764-3500 links to existing city facilities and room for expansion and additions. The City expects for this office center to be in a central location and serve as a community focal point. 5 0 0 0 QUORUM SUITE 123 DALLAS, TEXAS 75240 972 - 960 - 9970 FAX 972 - 960 - 9751 EMAIL 4info@brinkleysargent.com BRINKLEY SARGENT ARCHITECTS PROJECT PROFILE Colleyville City Hall and Library Colleyville, Texas • s.T p qt, u r i + ,, -ti in Association with �� t1�7 a �t �� - try , .j, tas.�.:c, F&S Partners to ,mia it 6[ 1 s•r �,,, 001 r Brinkley Sargent Architects are Lead ii t 1 •ytFt rl; 74® wf®4 !" 11.1ti At,' w„wig, G u. Qu, El Designers of Entire Complex ti 'f,•A ;� .I1t<•.n�.si '.: -_ iF e"t i.' ,t '6' .�'P" err' 'nx _ w�dffaiii - y �i l I I' Lki I1 2i , 9uiIt I, ; . . 1 L �d .� - /■ ■ r - "'--.ram _ (•�- _ ( - -• __ _ Role: .A 407 4 ku Ii2 r an st wr. e•... ,ra .. ...,. .,,." .x,.W .., d...,,c..._....gym,... .,aw.a..,„r.,.,..r.:,...a.,...-._u...-w.,.._,e. ,d'._. Needs Assessment Site Masterplan 1 `4 This is the second design for this Design I S project. The site for the first design was Furniture,Furnishings and .•►'. abandoned and the project was Loose Equipment I I` expanded to include a full service Specifications I►, i Construction Administration --,,. freestanding library along with the City 1 1 Hall and Plaza. ti I1 fA' Project Data: L tt tt ttitivi This Project will be an anchor facility R 4 IA �l►A 19 R i in a privately developed commercial Project Size: City Hall 33,200 SF g 4 ,,, a.. 1. sue. -'-_ 77,-iir center. The public image of the facility Library 25,000 SF is very important to the clients. Brinkley Sargent Architects is working with the previously selected library Date Completed: Fall 2003 architect to complete the project as one set of construction documents. Cost: 13.6million Brinkley Sargent Architects is working closely with the Library Board to interpret the original designs to make the entire complex work as a single project. Our extensive background with public projects has made the integration of these projects seamless. Contact(s): Keith Fisher or Diane McWethy City of Colleyville 5400 Bransford Road Colleyville, Texas 76034 817-577-7575 5000 QUORUM SUITE 123 DALLAS, TEXAS 75240 972 - 960 - 9970 FAX 972 - 960 - 9751 EMAIL 4info@brinkleysargent.corn BRINKLEY SARGENT ARCHITECTS PROJECT PROFILE Colleyville City Hall Colleyville, Texas Role.' Needs Assessment Site Masterplan Design Furniture,Furnishings and :' - 4 ;. l - 1 Loose Equipment 4. '� i t , ,,,f �;+. Specifications "' . ,il k, :'`* --. " --....,, r. i I'r�,' Construction Administration _,, " 3+.yr _ R/, ,'--- , 7. r f b. yin ♦; 1 ..,- i v 1,,,-ga r ; s _ I � `-,.ti : ? 't �-j ' is t f 1 1 t4 t4.' A if r . . utr as 5 u. ' i , : _ - I ` • 7"="ti y.t' Project Data: \. 1 the �T p *"" s� .b �-r '�` x y ! Four Levels -tqf I `•;'i41 -•'„s, ;` ,.t, 1 i �. , it. Project Size: 33,200 SF - ! >�1 r , ��, sL. �.�� `- �.. Cost: ]Omillion 444;: epo '-'1 , ‘I t a .,,,, .t.rt \. e,"R.i,• Parking/Plaza Structure �ri� (SIC Ir' *4."`..' V '' • ,'' : ," v Lower Level 26,400 SF , 62 Spaces Cast-in-place cl,y of co1le,vale WAR-WARM.BOULEVARD nAn MOW,M Plaza Level 32,610 SF _ 1 I 14 Spaces(Visitors) io- l 0 44 Spaces(Total) f— • .4 • .. r 11i r,r : ; l .V . 1---- ir ,111 Contact(s): ~ `/0 r _11 ' 1 -- I' �J Keith Fisher or Diane McWethy a i 5 J,..�-„:..- tail I kill B CityColleyvilleR 5400 Brans ord Road colleyville C7,y Hall Colleyville, Texas 76034 817-577-7575 Our goal was to design a public place to attract citizens for public gatherings as well City Hall activities. The use of dramatic fountains and extensive landscape created a dominant public space people will come to and want to return. The 5 0 0 0 QUORUM lower level deck parking is for staff and visitors with the upper deck for visitors s U I T E 123 and conversion into a place for public activities. The City leaders desired a D A L L A S, TEXAS 7 5 2 4 0 dominant public structure to anchor growth in a new city under rapid expansion 9 7 2 - 960 - 9 9 7 0 FAX 972 - 960 - 9751 EMAIL 4info@brinkleysargent com BRINKLEY SARGENT ARCHITECTS PROJECT PROFILE Arlington Municipal Annex { 7 ITT Arlington, Texas 1WP # *� is In tir #3 1,. ITITITT11111filinEIESIEIIBDesign/Build IIIEEIEI i1$ '(ITS KIIIIItin IIFLUIIllifillITOTIMIIIIIIEllig Role: Lead Coordinator of Entire Process Needs Assessment - ,® �~ Site Masterplan F _ .., F a E , . - g ai '+ l i t H i _El t_Si •_ _ I Design-Base Building Interior Lease Finish-out �t::• .li�v Ski: �`: :._. ..-' i.•..11' Ading:un CBD Oltice Building �., r • - Specifications Construction Administration `� '" aft R � 3 ,a w < a - I e -J 7 .... �.... 0-0 • .a•etr - ( trIFA Cs.l t� • TeaThis facility was a result of a joint :._ ._ public/private development for the City P' -- ;�ti ,� of Arlington. This privately owned _ . • : : a 127,000 SF building would have been . ' ,-- '' leased back to the City for 30 years then - uY - turned over to the city. The County was - • - . also looked at as a partner for lease space A " • " as well as providing retail space on the P(1 - ..... ground level. This project has been canceled until further notice. 5000 QUORUM SUITE 123 DALLAS, TEXAS 75240 972 - 960 - 9970 FAX 972 - 960 - 9751 EMAIL 4info@brinkleysargent.corn BRINKLEY SARGENT ARCHITECTS PROJECT PROFILE V4 1 Don Rodenbaugh Natatorium r , Allen, Texas ,14 Role: :ir I �,, Architecture 1 --"---I- Site Masterplan + I "C ..ii-ii Plg Proganninramming • ''•1 _ Financial Feasibility iFurniture,Furnishings and '' li Loose Equipment •., -- - „_ Specifications Construction Administration Project Data: ..� This design that serves both the school district and community i was in response to a variety of project goals. The goals included Project Size: 48,000 SF _- q�r�tl �, fmancial, functional, regionally responsive design, indoor space Date Complete: Jan.2002 -&Or�4 aily�r+y•6r that feels outdoors and maximizing site potential. Movable glass Construction Cost: $9,000,000 }err? - walls separate the leisure and competitive bodies of water and can FT O �N be closed for sound privacy or remain open for maximum flexibility. I -. ., The addition of the 2nd level fitness area and lobby climbing wall i' ` - ` as a facility components greatly expanded the volume of users and r ` was a large contributor to its fmancial success. kr The train station motif utilizing the 2-story arch and clock at the ' '},),i' entrance was dictated by its location within a park named for the r „• ;' MI . city's old train station. A desire to have the pool areas in an indoor • , f environment, but having the feeling of being outside was a key Contact(s): . , ,•t'r t• . design parameter. The floor to ceiling windows that bring the + Tim Dentler y, , x. outdoors in highlights the buildings 4 functional areas. In the CityofAllen "`4.'".•$. ' _ lobby there is a towering climbing wall,waiting and control desk. ` o ' The upper level houses the fitness area with cardio equipment and Director Parks and Recreation a One Allen Civic Plaza 8 ' 'a' ar #' -'a.. .: aerobic room. Full height windows provide a spectacular view Allen,Texas 75013 t -"_v. # _ from the cardio room that overlooks the pool areas. 972.727.0100 The competition pool includes 500 spectator seating,aquatic offices and storage. The pool 972.727.7540fax at orton@ci.allen.tx.us has 2 one-meter boards and utilizes indirect lighting for swimmer comfort and ease of maintenance. Competition roll out gutters are employed to create a fast pool environment. Elements of the leisure pool include a 16'tall slide,current channel with vortex,lap area,400 SF spa, and an interactive play feature. Men and women's locker rooms come complete with lockers,showers and toilets as well as a family changing room and toilet. The school shares the public toilet areas,but has a dedicated and secured locker area for its swim teams. An s 0 0 o QUORUM outside deck has been added for sunning and birthday party area. To satisfy the needs for s U I T E 12 3 instruction,birthday parties and meetings a large 500 SF room at deck level is provided. o A L L A s, TEXAS 7 5 2 5 4 972 - 960 - 9970 FAX 972 - 960 - 9751 E M A I L 4info@brinkleysargent.corn Mindy Manson From: tjones@georgetowntx.org Sent: Friday, August 29, 2003 4:14 PM To: Mindy MansonGtnth?WA. Subject: Re: Brinkley Sargent reference Mindy, We have used BSA for our City wide facilities assessment and for the design and construction administration of approximately four facilities ranging in cost from $800,000 to $4 million. They are very professional, knowledgeable and thorough. I feel you will be very satisfied should you decide to select their firm. Let me know if I can help in any other way. (512) 930-3648 "Mindy Manson" <mmanson@ci.wylie To: <tjones@georgetowntx.org> .tx.us> cc: Subject: Brinkley Sargent reference 08/29/2003 04:07 PM Terry, The City of Wylie is considering hiring Brinkley Sargent to conduct a Facility Needs Assessment and would appreciate any input you might have regarding their work. Thanks in advance for your help. Mindy Mindy Manson Assistant City Manager City of Wylie 972-442-8124 (o) 972-442-4302 (f) 1 Page 1 of 1 6111VV\ Mindy Manson From: Tim Dentler[tdentler©cityofallen.org] Sent: Tuesday, September 02,2003 10:10 AM To: Mindy Manson Subject: RE: Brinkley Sargent reference Mindy, Brinkly Sargent did a great job programming our Natatorium. They had to spend a substantial amount of time working with multiple entities to complete the programming phase and they have also worked with us to complete an additional Needs Assessment for other facilities. I'm not sure how much detail I can give you because I have only been the Director since January; however, my experience with them has been a positive one. They are very professional and work well with groups. If you need additional information or would like to discuss this further, do not hesitate to contact me at (972)727- 0144. Good luck with the Assessment. Tim Dentler Parks and Recreation Director Original Message----- From: Mindy Manson [mailto:mmanson@ci.wylie.tx.us] Sent: Friday, August 29, 2003 3:57 PM To:tdentler@clallen.tx.us Subject: Brinkley Sargent reference Tim, The City of Wylie is considering hiring Brinkley Sargent to conduct a Facility Needs Assessment, and would appreciate any input you might have regarding their work. Thanks in advance for your help. Mindy Mindy Manson Assistant City Manager City of Wylie 972-442-8124(o) 972-442-4302 (f) 9/2/2003 WYLIE CITY COUNCIL AGENDA ITEM NO. 7. September 9, 2003 Issue Consider and act upon authorizing the City Manager to secure a proposal for professional services to develop a municipal storm water drainage fee. Background The Texas Commission on Environmental Quality (TCEQ) has charged the City or Wylie with the principal responsibility for storm water management within its jurisdiction. Staff is currently preparing a mandated five-year Storm Water Management Plan (SWMP) for submittal to TCEQ for acquisition of a state permit. The SWMP must include provisions to effectively manage the quality of storm water runoff generated within the City. Currently, the Street Department and Utilities Department perform activities related to storm water management. It is proposed that staff be directed to secure a proposal for professional services to study and establish a fair and equitable municipal storm water drainage fee to fund the costs of activities needed to manage the City's storm water runoff. An agenda item for award of a contract for professional services will be brought to the Council for consideration and approval, and future adoption of the fee will require public notification and a public hearing. It is anticipated that staff will recommend approval of an accompanying ordinance for the creation of a municipal drainage utility system as part of adopting the proposed fee. Other Considerations The Municipal Drainage Utility System Act is codified in Chapter 402, Subchapter C of the Texas Local Government Code. It provides for the creation of a Municipal Drainage Utility System and the ability to charge a fee to pay for drainage projects and services that are provided to the beneficiaries of the drainage system. Financial Consideration N/A Board/Commission Recommendations N/A Staff Recommendations Authorize the City Manager to secure a proposal for professional services to develop a municipal storm water drainage fee. Attachments N/A 44— ,-,/ �'�/ OP/Prepared by Reviewed by Finance City Manag.•.pproval WYLIE CITY COUNCIL AGENDA ITEM NO. 8. September 9, 2003 Issue Consider and act upon amending the Founders Park Master Plan to reflect an area on the east side of the park between the TXU and TXU/Explorer Pipeline Easements for the placement of the Community Playground Project, by the Blackland Prairie Playground Foundation. Background The Blackland Prairie Playground Foundation has been discussing various locations for a community built playground with the Parks and Recreation Board and staff for the past few months. At the August 25, 2003 Parks and Recreation Board meeting the Board approved a motion to allow an amendment to the Founders Park Master Plan to allow for a playground area on the east side of Founders Park between the TXU and TXU/Explorer Pipeline Easements. Financial Considerations N/A Other Considerations N/a Board/Commission Recommendation The Parks and Recreation Board approved amending the Founders Park Master Plan at their regular meeting Monday, August 25, 2003. Staff Recommendation The Parks and Recreation Department staff has reviewed the amendment of the Founders Park Master Plan and recommends approval. Attachments Copy of the Founders Park Master Plan showing the playground location. Prepared by Reviewed by Finance City pproval