09-24-2013 (City Council) Minutes Wylie City Council
CITY OF WYLIE
Minutes
Wylie City Council Meeting
Tuesday, September 24, 2013 — 6:00 p.m.
Wylie Municipal Complex — Council Chambers
300 Country Club Road, Bldg. 100
Wylie, TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Eric Hogue called the meeting to order at 6:00 p.m. City Secretary Carole Ehrlich took roll
call with the following City Council members present: Mayor pro tern Rick White, Councilwoman
Diane Culver, Councilman Bennie Jones, Councilman Todd Wintters, and Councilman Nathan
Scott. Councilman Keith Stephens was absent.
Staff present were: Assistant City Manager, Jeff Butters; Fire Chief, Randy Corbin; City Engineer,
Chris Hoisted; Planning Director, Renae 011ie; Finance Director, Linda Bantz; City Secretary,
Carole Ehrlich; PIO, Craig Kelly, and various support staff.
INVOCATION & PLEDGE OF ALLEGIANCE
Councilman Wintters gave the invocation and Councilwoman Culver led the Pledge of Allegiance.
PRESENTATIONS
• Proclamation —National Thank a Police Officer Week
Mayor Hogue presented a proclamation designating the week of September 30, 2013 as National
"Thank a Police Officer Week" to Lieutenant Henderson and Fire Marshal Seddig. He asked
those present to thank a police office for their service to the community.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their
name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not
allowed to converse, deliberate or take action on any matter presented during citizen participation.
Dennis Keck residing at 1902 Clearwater Ct. Wylie addressed council regarding a lack of voter
turnout both in Wylie and across the state. He stated that it was his mission to change voter
apathy and bring it to the attention of the public.
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Wylie City Council
Page 1
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by
one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed
from the Consent Agenda and will be considered separately.
A. Consider, and act upon, approval of the Minutes of the September 10, 2013 Regular
Meeting of the Wylie City Council. (C. Ehrlich, City Secretary)
B. Consider, and place on file, the City of Wylie Monthly Revenue and Expenditure
Report for August 31,2013. (L. Bantz, Finance Director)
C. Consider, and place on file, the City of Wylie Monthly Investment Report for August
31,2013. (L. Bantz, Finance Director)
D. Consider, and place on file, the Monthly Revenue and Expense Report for the Wylie
Economic Development Corporation as of August 31, 2013. (S. Satterwhite, WEDC
Executive Director)
E. Consider, and act upon, Ordinance No. 2013-37, amending Wylie's Comprehensive
Zoning Ordinance No. 2001-48, as amended (Zoning Case No. 2013-05); repealing
Ordinance No. 2002-07, containing 68.11± acres of land (Tract 2) situated in the
Guadalupe de los Santos Survey, Abstract No. 1384, in the City of Wylie, Dallas
County, Texas, currently zoned Planned Development Single Family Detached District
(PD2002-07-SF); amending Wylie's Comprehensive Zoning Ordinance No. 2001-48
containing: (I) 80.178± acres of land (Tract 4) situated in the Guadalupe de los Santos
Survey, Abstract No. 1100 and the Guadalupe de los Santos Survey, Abstract No. 1384,
in the City of Wylie, Dallas and Collin Counties, Texas, currently zoned Neighborhood
Services District (NS) and agricultural district (AG/30) and (II) 139.135± acres of land
(Tract 3) situated in the Guadalupe de los Santos Survey, Abstract No. 1100 and the
Guadalupe de los Santos Survey, Abstract No. 1384, in the City of Wylie, Dallas And
Collin Counties, Texas, currently zoned Agricultural District (AG/30); rezoning Tracts
2, 3 and 4, collectively consisting of 287.423± acres of land, and placing the same in the
zoning classification of Planned Development Single Family Detached District (PD2013-
37-SF) for a Master Planned Community consisting of varied Density Single Family
Dwellings; describing the Tracts to be rezoned; providing for repealing, savings and
severability clauses; providing for a penalty for the violation of this Ordinance. (R.
011ie, Planning Director)
F. Consider, and act upon, Resolution No. 2013-20(R) approving the Current Investment
Policy, providing for Scope of this Policy, providing for Investment Objectives,
providing for an Investment Committee, providing for Delegation of Authority,
providing Investment Strategies by Pooled Fund Groups, providing for Standard of
Care, providing for other Investment Guidelines, providing for Investments Authorized
by Public Funds Investment Act and Investments Unauthorized by the City, providing
for Portfolio Diversification and Maturity Limits, providing for Selection of
Brokers/Dealers, providing for Selection of Depositories, providing for Safekeeping
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and Custody, providing for Record Keeping and Reporting, providing for Ethics and
Conflicts of Interest, providing for Policy Revisions; and making various findings and
provisions related to the subject. (L. Bantz, Finance Director)
G. Consider, and act upon, Ordinance No. 2013-38 amending Ordinance No. 2007-36 and
Article Iv (speed) of Section 110-133 (school zones), of the Wylie Code of Ordinances,
establishing a school zone for certain streets; establishing prima facie maximum speed
limits during school hours in such zone; removing the school zone for certain street(s);
providing for installation of signs and markings; regulating vehicular and pedestrian
traffic; providing for a penalty for the violation of this ordinance; providing for
repealing, savings and severability clauses; providing for an effective date of this
ordinance; and providing for the publication of the caption hereof. (C. Holsted, City
Engineer)
H. Consider, and act upon, the award of bid # W2013-71-B for Woodbridge Parkway
Bridge, Paving and Drainage Construction; to Mario Sinacola & Sons in the amount of
$4,414,571.00, and authorizing the City Manager to execute any and all necessary
documents. (C. Holsted, City Engineer & G. Hayes, Purchasing Agent)
I. Consider, and act upon, acceptance of the resignation of F. Darrell Harris from the
Planning and Zoning Commission and the appointment of Randy Owens to Planning
and Zoning Commission to the Planning and Zoning Commission to fill the vacancy. (R.
011ie, Planning Director)
J. Consider, and act upon, approval of a Preliminary Plat for Jacobs Addition,
establishing one commercial lot and open space lot on 3.017 acres, generally located east
of Springwell Parkway and south of FM 544. (R. 011ie, Planning Director)
Council Action
A motion was made by Councilwoman Culver, seconded by Councilman Wintters to approve the
consent agenda as presented. A vote was taken and the motion passed 6-0 with Councilman
Stephens absent.
REGULAR AGE
NDA
1. Consider, and act upon, authorizing the City Manager to sign a Development
Agreement between the City of Wylie and Robbins Property Company No. 3, LTD,
Southwestern Medical Foundation, Groves Farm, LTD., Wylie-FB, LTD., and RNH
Development Company, for the development of Dominion of Pleasant Valley, a master
planned community consisting of varied density single family dwellings. Located west
and south of Pleasant Valley Road and south of Sachse Road/South Ballard Ave.. (R.
011ie, Planning Director)
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Wylie City Council
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Staff Comments
Planning Director 011ie addressed council stating that Mr. Ron Haynes, representing the property owners
contacted the City in regards to initiating a Development Agreement for a 62.7846±acre tract of land (Tract
1) situated in Wylie's ETJ. 011ie noted that the Master Planned Development Zoning had been approved as
Item E of the consent agenda.
Council Action
A motion was made by Councilman Scott, seconded by Councilman White to authorize the City
Manager to sign a Development Agreement between the City of Wylie and Robbins Property
Company No. 3, LTD, Southwestern Medical Foundation, Groves Farm, LTD, Wylie-FB, LTD.,
and RNH Development Company, for the development of Dominion of Pleasant Valley, a master
planned community consisting of varied density single family dwellings. Located west and south of
Pleasant Valley Road and south of Sachse Road/South Ballard Ave. A vote was taken and the
motion passed 6-0 with Councilman Stephens absent.
2. Consider, and act upon, approval of the Financial Management Policies. (L. Bantz,
Finance Director)
Executive Summary
Finance Director Bantz addressed council stating the purpose of the Financial Management Policies is to
formalize financial guidelines for the City. They will assist City staff in planning and directing the City's
financial affairs and provide a document that codifies these policies in one place.
Council Action
A motion was made by Councilwoman Culver, seconded by Councilman White to approve the
Financial Management Policies as presented. A vote was taken and the motion passed 6-0 with
Councilman Stephens absent.
3. Consider, and act upon, Resolution No. 2013-21(R) authorizing the City Manager of
the City of Wylie, Texas, to execute an Interlocal Agreement by and between the City
of Wylie and the Town of Fairview for the performance of governmental functions and
services; specifically, emergency dispatch services associated with fire, rescue, and
emergency medical services first responder general fire services. (R. Corbin, Fire
Chief)
Executive Summary
After two years of discussions between the Town of Fairview and the City of Wylie, both entities have come
to the conclusion it is beneficial for both parties to enter into an Interlocal Agreement for Emergency
Dispatch Services. The additional call load in Wylie's dispatch will be less than 800 calls per year, and the
benefit to Wylie is the funding of another dispatcher. Wylie will not be answering Fairview's 9-1-1 or
administrative phones.
Council Action
A motion was made by Councilman White, seconded by Councilman Jones to adopt Resolution
No. 2013-21(R) authorizing the City Manager of the City of Wylie Texas to execute an Interlocal
Agreement by and Between the City of Wylie and the Town of Fairview for the performance of
governmental functions and services; specifically, emergency dispatch services associated with
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Wylie City Council
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fire, rescue and emergency medical services first responder general fire services. A vote was
taken and the motion passed 6-0 with Councilman Stephens absent.
READING OF ORDINANCES
Title and caption approved by Council as required by Wylie City Charter, Article HI, Section 13-D.
City Secretary Ehrlich read the captions to Ordinance No.'s 2013-37 and 2013-38 into the official
record.
WORK SESSION
• Presentation and discussion of the draft Communications Audit Report and Strategic
Recommendations by Cooksey Communications. (E. Hogue, Mayor)
Gayle Cooksey, President of Cooksey Communications and Colby Walton presented a draft of the
Communications Audit Report and Strategic Recommendations for the City of Wylie. Gayle
Cooksey addressed council stating that the report being presented tonight was called "Elevating
Wylie's Communication Plan". She reported since their initial meeting with council in March,
there have been tremendous strides in Communication. Cooksey mentioned over 80 media
placements in the last six months, not including the Wylie News. Cooksey noted that additional
strides and resources will be needed to "keep your foot on the gas pedal and move ahead".
Cooksey commended Public Information Officer Craig Kelly for his phenomenal job in garnering
this unprecedented number of media placements through press releases and media contacts.
Cooksey reviewed 7 key strategies including:
• Establishing funding and dedicate resources to support not only the City's key PIO
functions, but also proactive public relations and marketing efforts; including a new
communication specialist Coordinator and outside consulting on a minimum basis.
• Use economic development funds to create an advertising and event sponsorship
campaign that promotes economic development activities and opportunities; including
shared ads in key business publications.
• Use proactive public relations to generate a "buzz" Around Wylie to support both
consumer marketing and economic development marketing efforts.
• Leverage community events through partnerships and purposeful capture of generated
pedestrian traffic.
• Build one-on-one marketing relationships with current and potential target audiences.
• Elevate the City's use of digital media, including social media, to better engage external
audiences.
• Enhance internal communications efforts to support external marketing communications.
Cooksey noted that some of the strategies would have budgetary costs associated.
Direction from council was to further research, among other things, the funding for a support
position to the key PIO functions and to research funding for Cooksey to continue consulting on a
limited basis, and redesign of the website. Council also requested a work session to review
current communications and functions and determine which new strategies were most significant
in moving forward with the final plan.
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Wylie City Council
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RECONVENE INTO REGULAR SESSION
Mayor Hogue reconvened into Regular Session at 7:26 p.m.
ADJOURNMENT
With no further business before the Wylie City Council, a motion was made by Councilman Jones,
seconded by Councilman Scott to adjourn the meeting at 7:28 p.m. A vote was taken and the
motion passed 6-0 with Councilman Stephens absent.
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Wylie City Council
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