09-28-1999 (City Council) Agenda Packet NOTICE OF MEETING
ri*11
Wylie City Council Agenda
Tuesday, September 28, 1999
7:00 p.m.
Wylie Municipal Complex-Council Chambers
2000 State Highway 78 North
Wylie,Texas 75098
Item No. Agenda Item Action Taken
Call to Order
Invocation & Pledge of Allegiance
Presentations & Proclamations
Proclamation declaring October 3-9, 1999 as Fire Prevention Week.
Representatives from the Wylie Fire Department accepting.
Citizens Participation
ITEMS FOR INDIVIDUAL CONSIDERATION
Approval of an Ordinance
1. Consider and act upon approval of an Ordinance amending Code of Ordinances, Chapter
18(Animals),Section 18-6,Subsection 9(d),changing the length of time required to hold
impounded animals from seven (7) to three (3) days, and to allow an Animal Control
Officer to destroy animals.
Approval of Work Orders
2. Consider and act upon approval for Work Order No. WYL-32 authorizing The Hogan
Corporation to proceed with paving improvements along Ballard Avenue from Stone Road
south past Alanis to the City limits.
3. Consider and act upon approval for Work Order No. WYL-33 authorizing The Hogan
Corporation to proceed with sewer improvements along Muddy Creek from the existing
WWTP and Lift station at Hwy 78 to the Woodbridge development, and from the
Woodbridge Development to the future WWTP.
4. Consider and act upon approval for Work Order No. WYL-34 authorizing The Hogan
Corporation to proceed with lift station and force main improvements along Rush Creek.
5. Consider and act upon approval for Work Order No. WYL-35, authorizing The Hogan
Corporation to proceed with drainage improvements for Presidential Estates Subdivision.
Staff Reports
NOTICE OF MEETING
Wylie City Council Agenda
Page of 9
Item No. Agenda Item Action Taken
Work Session
Presentation&Update from Chris Hoisted,City Engineer/Hogan Corporation regarding
the following:
• Drainage Issues/Wylie Ranch Estates
• Drainage Issues/General
• Newport Harbor Ground Storage Tank
Adjournment.
In addition to specifically identified Executive Sessions, Council may convene into Executive Session at any point
during the open meeting to discuss any item posted on this agenda. Specific sections of the Open Meetings Act will
be identified and announced should Council elect to convene into Executive Session.
I certify that this Notice of Meeting was posted on this the day of , 1999 at 5:00 p.m.as
required by law in accordance with Section 551.042 of the Texas Government Code and appropriate news media contacted.
City Secretary
Date Notice Removed
The Wylie Municipal Complex is Wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees. Must be requested 48 hours in advance by contacting the City Secretary's Office at 972/442 8100 or
TDI}972/442-8170.
WYLIE CITY COUNCIL
AGENDA ITEM NO. /.
September 28, 1999
Lim
Consider and act upon approval of an Ordinance amending the Code of Ordinances, Chapter
18 (Animals), Section 18-6, Subsection (d) changing the required impoundment period from
seven days to three days and to allowing an Animal Control Officer to destroy the Animals.
Background
City Ordinance Chapter 18, Section 18-6, Subsection (d), currently states:
"All impounded animals not redeemed within seven days may be destroyed in a humane manner by a
licensed veterinarian, or under his supervision; offered for adoption by the Animal Control Officer for a
period of one week; or transferred to an area humane society or approved animal shelter"
If approved, the City Ordinance would be amended to read as follows:
"All impounded animals not redeemed within three days may be destroyed in a humane manner by a
licensed veterinarian, or under his supervision; or by an Animal Control Officer Certified to Euthanize
by the Texas Department of Health Zoonosis Control Division (ZCD) and registered with the Federal Drug
Enforcement Administration (DEA). All impounded animals may be offered for adoption by the Animal
Control Officer for a period of one week; or transferred to an area humane society or approved animal
shelter."
Authorizing Animal Control Officer to Euthanize
Amending the ordinance to allow the Animal Control Officer to euthanize animals will save the time
and expense of using a Veterinarian. Allowing certified Animal Control Officers to euthanize animals
is in compliance with Chapter 481: Texas Controlled Substances Act.
Changing Impoundment Period from seven to three days
While temporarily without a animal shelter we have an agreement with Wylie Veterinary Clinic to
house stray animals at the following cost:
Feline: $6.00 per day
Dogs:
20 lbs. - Less $7.00 per day
21 lbs. $8.00 per day
42 lbs. $9.00 per day
81-100 lbs. $10.00 per day
101 - Plus $11.00 per day
Background -continued
The animals are housed in a small room in the barn behind the Wylie Veterinary Clinic. The room
contains only three large cages (each capable of holding an animal no larger than a medium sized
German Shepard) and ten small cages (suitable for cats and small dogs). The Wylie Veterinary
Clinic still uses this room to isolate their own sick animals, regularly reducing the space available
for our impounded animals.
The thirteen cages available at Wylie Veterinary Clinic are at full capacity 100% of the time, cages
are normally occupied on the first day of availability. Being of full capacity prevents Wylie's Animal
Control Officer from picking up stray animals on almost a daily basis.
We currently have no other options other than the Wylie Veterinary Clinic for housing stray animals
that have been picked up. Occasionally if the Animal Control Officer picks up a nice animal that is
a good candidate for adoption, she takes it home so it won't be exposed to sick animals and attempts
to get the animal adopted. Reducing the time required to hold impounded animals from seven days
to three days will allow more stray animals to be picked up.
Staff recommends that the requested amendments remain in effect once the new shelter is
constructed. The 72 hour/3 day impoundment period will allow the Animal Control Officer more
latitude in controlling overcrowded conditions at the shelter and in some cases will minimize the
impounded animals exposure to diseases. The 3 day impoundment period will also reduce the City
of Wylie's cost per animal.
The Texas Department of Health currently recommends a 72 hour/3 day impoundment period. Eight
area cities and SPCA were surveyed to determine what impoundment period they utilize with the
following results:
City Impoundment Period
Garland 72 hour/3 day
McKinney 72 hour/3 day
SPCA 72 hour/3 day
Mesquite 72 hour/3 day
Dallas 72 hour/3 day
Rockwall 72 hour/3 day
Allen 120 hour/5 day
Plano 120 hour/5 day
Richardson 120 hour/5 day
Financial Considerations
Reducing the time required to hold impounded animals from seven days to three days has the
potential to reduce the cost of housing animals at some time in the future. Currently, the reduction
of the holding period is unlikely to affect costs as the animal holding cages will probably be kept at
full capacity.
Other Considerations
The City of Wyile Code of Ordinances, Chapter 1, Section 1-7 outlines the required procedure for
amendments to the Code of Ordinances.
Board and Commission Recommendations
N/A
Staff Recommendations
Staff recommends approval of the amendment to Code of Ordinances, Chapter 18, Section 18-6,
Subsection (d).
Attachments
Code of Ordinances, Chapter 18, Section 18-6, Subsection (d).
Chapter 481: Texas Controlled Substance Act (Excerpt).
1716
re pared by i"levi ed by Finance City Manag r)Approval
p
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF WYLIE AMENDING, CHAPTER 18, SECTION 18-6,
SUBSECTION (d) OF THE WYLIE CODE OF ORDINANCES CHANGING THE
REQUIRED IMPOUNDMENT PERIOD FROM SEVEN (7) DAYS TO THREE (3) DAYS
AND ALLOWING THE ANIMAL CONTROL OFFICER TO DESTROY THE ANIMALS;
PROVIDING A PENALTY CLAUSE; A SEVERABILITY CLAUSE; AND PROVIDING AN
EFFECTIVE DATE.
NOW'THEREFORE,BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY
OF WYLIE, TEXAS, THAT:
Section 1.
Chapter 18, Section 18-6, Subsection (d) of the Wylie Code of Ordinances, City of Wylie, Texas, is
hereby amended to read as follows:
"All impounded animals not redeemed within three days may be destroyed in a
humane manner by a licensed veterinarian, or under his supervision; or by an
Animal Control Officer Certified to Euthanize by the Texas Department of Health
Zoonosis Control Division (ZCD) and registered with the Federal Drug
Enforcement Administration (DEA). All impounded animals may be offered for
adoption by the Animal Control Officer for a period of one week; or transferred
to an area humane society or approved animal shelter."
Section 2.
That all Ordinances of the City in conflict with the provisions of this Ordinance be, and the same are
hereby, repealed and all other ordinances of the City not in conflict with the provisions of this
ordinance shall remain in full force and effect.
Section 3.
Should any paragraph, sentence, subdivision, clause, phrase or section of this ordinance be adjudged
or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance
as a whole or any part or provision thereof other than the part so decided to be invalid, illegal or
unconstitutional and shall not affect the validity of the remaining portions of this Ordinance.
Section 4.
Any person, firm or corporation violating any of the provisions or terms of this ordinance shall be
subject to a fine not to exceed the sum of Five Hundred Dollars ($500.00) for each offense, and each
day such violation shall continue to exist shall constitute a separate offense.
Ordinance No.
Page 2
Section 5.
This ordinance shall take effect immediately after it passage and publication of its caption, as the law
and City Charter provide in such cases.
DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas, this
day of , 1999.
John Mondy, Mayor
ATTEST:
Barbara A Salinas, City Secretary
ANIMALS § 18-8
Sec. 18-5. Certain establishments exempt erinary medical care for any sick or injured ani-
from license and permit require- mal. However, if care is provided to any animal,
ments. the owner is responsible for all veterinarian and
medical charges which shall be paid before the
Veterinary hospitals/clinics and government- animal is released.
operated shelters and zoological parks are exempt
from obtaining any permits that may be required (fl Persons wishing to leave healthy dogs or
by this chapter. cats at the animal control center shall be required
(Ord. No. 87-57, § 6, 10-13-87;Code 1991,ch. 2, § to sign a release form. Animals which are obvi-
5.00) ously diseased will not be accepted at the center.
Sec. 18-6. Impoundment of animals running (g) Persons wishing to adopt animals shall
provide the required documents, sign an agree-
at large. ment and pay the prescribed fees before an ani-
(a) The animal control officer or any police mal is released to them.
officer shall take up and impound any animal (Ord. No. 87-57, § 14, 10-13-87; Ord. No.89-2, §4,
found running at large in violation of this chapter. 1-10-89; Code 1991, ch. 2, § 12.00)
If the owner,keeper or harborer of such animal is State law reference—Authority to order the restraint
known or can be readily ascertained, the animal and impoundment of dogs and cats, V.T.CA., Health and
control officer shall notify him by telephone, Safety Code§§826.033,826.034.
per-
sonal service or certified mail not later than the Sec. 18-7. Kennels.
day following such impoundment.
Kennels will not be allowed in residentially
(b) The owner, keeper, or harborer of any ani zoned areas.
mal impounded under this section may redeem (Code 1991, ch. 2, § 13.00)
such animal within three days by payment of the
impounding fee and boarding fee as provided for Sec. 18-8. Wild animals.
in the fee schedule located in appendix C to this
Code. Fractions of a 24-hour period shall be (a) No owner shall keep or permit to be kept on
computed at a full day's rate for the purposes of his premises or premises under his control, any
the daily charges set out in this subsection. wild or vicious animal for sale, display or for
(c) No animal, impounded within the animal exhibition purposes,whether gratuitously or for a
shelter under the provisions of this section shall fee.This section shall not be construed to apply to
be released to its owner,keeper, or harborer until zoological parks, performing animal exhibitions
any permit required by this chapter has been or circuses.
obtained for the animal and until the animal has (b) No person shall keep or permit to be kept
been vaccinated in accordance with this chapter. any wild animal as a pet.
(d) All impounded animals not redeemed within (c) The animal control officer may issue tempo-
seven days may be destroyed in a humane man- rary approval for the keeping,care and protection
ner by a licensed veterinarian, or under his su- of an injured, newborn or immature animal na-
pervision; offered for adoption by the animal tive to this area which he deems to be incapable of
control officer for a period of one week; or trans- caring for itself.
ferred to an area humane society or approved
animal shelter. (d) The environmental health department shall
have the power to release or order released any
(e) Any impounded animal which has been animal being kept temporarily under the provi-
seriously injured, is seriously ill or is incapable of sions of subsection (c) of this section.
feeding itself may, to prevent suffering, be sub-
mitted to euthanasia immediately by a licensed (e) Feral felines. Felines caught in properly set
veterinarian or under his supervision.The animal traps which do not have current city license and
shelter may not be responsible for providing vet- rabies tags shall be considered feral and unless
CD18:5
Chapter 481: Texas Controlled Substances Act
This Chapter Covers:
♦ Introduction
♦ Buying Controlled Substances
Introduction
The Texas Controlled Substances Act (Chapter 481 of the Texas Health and
Safety Code) limits the use of controlled (addicting, abusable, and deadly) drugs within
Texas. The most important thing for you to know about this law is found in the
"Exemption Section" (an exemption is a release from liability). In this section, the law
states that animal control agencies and humane societies are allowed to buy and use
denatured sodium pentobarbital for animal euthanasia. You cannot legally buy
denatured sodium pentobarbital without this exemption.
Remember: Chapter 481 does not permit you
to buy or use any other type of controlled drug!
Chapter 481 enables animal control and humane society employees to use
denatured sodium pentobarbital to euthanatize injured, sick, stray, and unwanted
animals provided the agency is registered with the Federal Drug Enforcement
Administration (DEA).
The DEA enforces the federal laws relating to controlled drugs. Your shelter
must be registered with the Texas Department of Health's Zoonosis Control Division
(ZCD) before you can register with the DEA. If you are unsure how to do this, call your
regional ZCD office.
Texas Department of Health- 1/97 Chapter 481 - 1
WYLIE CITY COUNCIL
AGENDA ITEM NO.
September 28, 1999
Issue
Consider and act upon approval for Work Order No. WYL-32 authorizing The Hogan
Corporation to proceed with paving improvements along Ballard Avenue from Stone Road south
past Alanis to the City limits.
Background
This project is part of the 1999 Bond projects. It has been recommended that Ballard be completed prior
to Alanis for a more logical traffic flow. If Alanis were to be built first, the traffic from Alanis would
be funneled onto the 2-lane Ballard causing congestion in the area. The projected construction cost for
this project is $4,100,000 which includes a projected $2,240,000 from the City of Wylie 1999 Bond and
a projected $1,860,000 from the Collin County 1999 Roadway Bond Program.
The Hogan Corporation will perform the Design and Construction Phase services and such other related
additional services that may be authorized by the City for the proposed street paving improvements in
association with the proposed improvements to Ballard Avenue. This project will consist of
approximately 3,700 linear feet of 4-lane divided thoroughfare roadway and related drainage
improvements from the intersection of Ballard Avenue and Stone Road, to the intersection of Ballard
Avenue and Alanis Drive. The project also includes 2-lane roadway and related drainage improvements
from the intersection of Ballard Avenue and Alanis Drive south approximately 5,600 linear feet to the
City Limits.
Financial Considerations
The street improvements are funded as part of the 1999 Bond Program.
• The engineering design fee for Ballard Avenue - $212,600.
• Advertise and receive bids - $3,500.
• General review of construction - $29,500.
• Additional costs could include engineering consultant hours, survey work, procurement
of easements, and lab testing. The 1999 Bond projected cost included a projected
amount for the above mentioned items.
Other Considerations
The services described herein are to be performed in accordance with the applicable sections of the
Agreement for Engineering Services by and between the City of Wylie, Texas (Owner), and The Hogan
Corporation (Engineer), as approved on July 27, 1993.
Board/Commission Recommendations
N/A
Staff Recommendations
Staff recommends approval of Work Order No. WYL-32.
Attachments
Work Order No. WYL-32.
AL
Prepare. by � ed by Finance City Mana r Approval
9/16/99
WORK ORDER FOR PROFESSIONAL SERVICES
WORK ORDER NO.WYL-32
This will constitute authorization by the City of Wylie, Texas (Owner), for The Hogan Corporation,
Engineers-Planners-Consultants, Dallas, Texas (Engineer), to proceed with the following described
engineering services.
PAVING AM)DRAINAGE IMPROVEMENTS
ALONG
Ballard Avenue
(STONE ROAD SOUTH TO CITY LIMITS)
A. PROJECT DESCRIPTION
The Engineer shall perform the Design and Construction Phase Services and such other related
Additional Services that may be authorized by the Owner for the proposed street paving and
storm drainage improvements in association with the proposed improvements to Ballard
Avenue.
This project includes the construction of approximately 3,700 linear feet of 4-lane divided
thoroughfare roadway and related drainage improvements from the intersection of Ballard
Ave. and Stone Road, to the intersection of Ballard Ave. and Alanis Drive. The project also
includes 2-lanes of a future 4-lane divided thoroughfare roadway and related drainage
improvements from the intersection of Ballard Ave. and Alanis Drive south approximately
5,600 linear feet to the city limits (see Figure 1). The proposed improvements will consist of
reinforced concrete pavement with stabilized subgrade and underground drainage facilities. In
addition, some of the existing utilities in the vicinity may need to be relocated or adjusted.
It is projected that the cost of construction for this project will be approximately $4,100,000.
The cost projection included above was prepared for budget purposes only and is not
guaranteed as the exact amount which will be bid for furnishing and installing the proposed
improvements. A map is attached to show the general location and limits of the proposed
project. The services described herein are to be performed in accordance with the applicable
sections of the Agreement for Engineering Services by and between the City of Wylie, Texas
(Owner), and The Hogan Corporation(Engineer), as approved on July 27, 1993.
B. PRE-WORK CONFERENCE
The Engineer will meet with the Owner and other appropriate entities to discuss the design
criteria, work program and schedule, procedures of communication, additional surveys,
assignments of personnel, and any other matters that may have a direct or indirect effect upon
the completion and results of this project. Other work and review conferences will be
scheduled throughout the progress of developing the project.
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C. DESIGN PHASE
1. Preliminary Planning
a. Confirm the design criteria requirements, finding, and schedules with the
Owner.
b. Perform a field review of the existing conditions along the route of the project
site to identify areas of special concern in design and possible problems to
resolve.
c. Prepare a recommended schematic layout, typical sections, and alternatives for
street construction.
d. Review anticipated construction sequencing and the impact that might have on
the overall layout or design.
e. Determine right-of-way and/or construction easement requirements.
f. Prepare a preliminary overall drainage design and establish limits of off-site
drainage facilities.
g. Identify potential areas requiring significant landscape restoration along the
proposed alignment.
h. Establish priorities for construction and scheduling for coordination with other
projects in the area.
i. Schedule, as needed, meeting(s) with representatives of the City of Wylie,
property owners, and Collin County Department of Roads and TxDOT.
j. Establish the scope of topographic and boundary surveys required for the
design to be performed by others, and coordinate same.
k. Establish the scope of any soil and foundation investigations or special
testing which may be necessary for the design of the Project, and with
Owner's approval, arrange for such investigation and testing to be
conducted for the Owner's account, and interpret the results of these
investigations.
1. Identify utility conflicts and scope of utility relocations.
m. Prepare construction cost projection.
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9/16/99
n. Proceed, upon written direction of the Owner, with the Design Phase services
of the selected plan.
2. Preliminary Design
a. Reduce and plot field notes of profile, cross-sections, and topography.
b. Confirm existing utility (water, sewer, drainage, gas, cable, TV, telephone,
electric)locations,based on information furnished by utility companies.
c. Set preliminary alignments and locations for the proposed centerline, pavement
transitions, and intersections.
d. Prepare preliminary layout of storm drainage system and associated water and
sanitary sewer relocations.
e. Coordinate preliminary layout of improvements with the City of Wylie, Collin
County, property owners, and utility companies.
f. Field-check preliminary design.
g. Present four (4) sets of preliminary design drawings with preliminary cost
projections to the Owner for review and comment.
3. Final Plans and Specifications
a. Draft plan and profile sheets to conform with final comments of the Owner
from preliminary design review.
b. Prepare final details, including traffic control plan, and stormwater pollution
prevention plan(SW3P).
c. Prepare quantity of materials.
d. Prepare final bid schedule, special conditions, specifications, proposal, and
contract documents.
e. Update projected cost of construction.
f Submit one(1) set of prints of the final plans to the utility companies for review
and comment.
g. Present two (2) copies of plans and specifications to the Owner for final
approval and authorization to proceed with the Construction Phase.
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9/16/99
D. CONSTRUCTION PHASE
1. Advertise and Receive Bids
a. Coordinate the final printing of the construction plans and specifications for
distribution to the proposed bidders.
b. Notify individual qualified contractors of the project, and contact the Texas
Contractor and Dodge Reports for publishing the description of the project and
date for receiving bids.
c. Assist the Owner in securing, opening, tabulating, and analyzing of bids. The
Engineer will furnish recommendations on the award of the contract based on
the lowest qualified bidder.
d. Assist in the engineering phases of the preparation of the formal contract
documents between the contractor and the Owner.
2. General Review of Construction
a. Conduct a preconstruction meeting on site with representatives of the
Contractor and Owner.
b. Make periodic visits to the site (as distinguished from the continuous
services of a resident project representative) to observe the overall
progress and quality of the work, and to determine general conformance
with the requirements of the contract.
c. Consult and advise with the Owner during construction, make
recommendations to the Owner regarding the materials and workmanship,
and prepare change orders with Owner's approval.
d. Check and review samples, catalog data, schedules, shop drawings,
laboratory, shop and mill tests of material and equipment and other data
which the contractor is required to submit for conformance with the design
concept of the Project and compliance with the information given by the
contract documents, and assemble written guarantees which are required
by the contract documents.
e. Assist the Owner in arranging for testing of materials and laboratory
control during construction to be conducted at the Owner's expense and
interpret the results of such tests.
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9/16/99
f. Interpret intent of the plans and specifications for the Owner and
contractor(s).
g. Review and comment on monthly and final estimates for payment to
contractor(s).
h. Conduct in company with the Owner's representative a final inspection of
the Project for conformance with the design concept of the Project and
compliance with the contract documents, and review and comment on the
certificate of completion and the recommendation for final payment to the
contractor(s).
i. Prepare revisions of construction drawings with the assistance of the
Owner's Project personnel and the construction contractor(s) reflecting
changes in the Project made during construction. These "Record
Drawings" shall be provided by the Engineer to the Owner as one set of
reproducible sheets and two sets of prints.
E. ADDITIONAL SERVICES
It is mutually understood that the following services are not included in the Engineer's basic services
described above, and if the Owner elects for the Engineer to provide such services, they are to be
considered as"Additional Services" and will be compensated for accordingly.
1. The Owner will contract directly with a Registered Professional Land Surveyor(RPLS) for
performing design and topographic surveys and any necessary land or boundary surveys for
site or easement acquisitions.
2. It is anticipated that the Owner will furnish a full time Resident Project Representative to
observe the construction work on a day-to-day basis and to give any necessary directives to
the construction contractors.
3. Representatives of the Owner will prepare deed, easement dedication, and/or permit forms
for properties, easements, or permits to be acquired and will need to take necessary steps for
those acquisitions in a timely manner.
4. The Owner will contract directly with qualified Geotechnical Engineering, Materials
Testing, or Environmental Consulting firms as required. The Engineer will review any tests
required and act as the Owner's representative in connection with any such services.
F. RESPONSIBILITY OF THE OWNER
Unless otherwise authorized in writing by the Owner for the Engineer to perform such other
additional or special services, the Owner shall be responsible for the following services:
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9/16/99
1. Provide the Engineer the assistance needed for collecting data from Owner's records
for the design of the water system improvements. The acceptance and use of the data
furnished by the Owner to the Engineer shall not operate to impose any obligation
upon the Engineer to determine that the data is true, accurate, complete, or correct.
2. Authorize the Engineer to print, collate, and assemble an agreed number of plans,
specifications, and bidding documents for distribution to prospective bidders.
3. Prepare daily reports of construction activities, with copies of reports furnished to the
Engineer. If needed, daily report forms will be furnished to the Owner by the Engineer.
4. Advise Engineer by telephone, on a weekly basis, of the progress of work, problems
encountered in construction, quality of work performed, and other matters concerning
the project status.
5. Confirm the percentage of completion for work performed, as submitted by the
contractor, during each month.
6. Furnish the local news media with Notice to Bidders and coordinate the
appropriate times that the notice is to appear prior to the bid opening date.
G. BASIS OF COMPENSATION
1. Availability of Funds
The Owner agrees that funds, to the extent required, are currently available and
sufficient to complete all phases of the proposed engineering services authorized under
this Proposal.
All invoices submitted by the Engineer and approved by the Owner shall be paid within
thirty(30) days of the invoice date.
For any payments not made within thirty (30) days, a charge will be made monthly in
the amount of one and one-half percent (1-1/2%) of the unpaid balance, beginning
thirty(30) days from the date of the statement.
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2. Design Phase
a. Engineering
The Owner shall make payments to the Engineer for performing the
engineering services described in the Design Phase, Section C, on a monthly
billing basis in proportion to that part of the services proposed herein which has
been accomplished, as evidenced by monthly statements submitted by the
Engineer and approved by the Owner. Final payment shall be due upon
completion of these services.
The compensation for the engineering design services performed shall be based
on a lump sum amount of$212,600.
b. Additional Services For Design Phase
For performing any Additional Services For the Design Phase, the Engineer
will assist the Owner, as directed, and is to be paid on a monthly billing basis at
a per diem rate of the personnel's salary cost times a multiplier of 2.5. The
Engineer is to be reimbursed for all direct non-labor, field surveys, and other
subcontract expenses at the invoice cost plus 10 per cent for coordination and
handling.
3. Construction Phase
a. Advertise and Receive Bids
For performing these Construction Phase services, as described in Section D,
the Engineer is to be paid on a monthly billing basis in proportion to the
services proposed herein which has been accomplished, as evidence by the
monthly statements submitted by the Engineer and approved by the Owner.
Final payment shall be due upon completion of these services.
The total compensation for the services performed shall be based on the lump
sum amount of$3,500.
b. General Review of Construction
For performing the General Review of Construction, as described in Section D,
the Engineer is to be paid on a monthly billing basis at a per diem rate of the
personnel's salary cost times a multiplier of 2.5, with reimbursement of all
direct non-labor and subcontract expenses at the invoice cost plus 10 per cent
for coordination and handling.
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Total compensation for the above services will not exceed$29,500.
c. Additional Services For Construction Phase
For performing any Additional Services For Construction Phase, the Engineer
is to be paid on a monthly billing basis at a per diem rate of the personnel's
salary cost times a multiplier of 2.5, with reimbursement of all direct non-labor
and subcontract expenses at the invoice cost plus 10 per cent for coordination
and handling.
4. Other Special Services
If authorized in writing by the Owner, the Engineer shall furnish other services or tasks
in addition to the scope of services proposed herein. For performing these special
services, the Engineer shall be paid on a monthly billing basis at a per diem rate of the
personnel's Salary Cost times a multiplier of 2.5, with the reimbursement of all direct
non-labor and subcontract expenses at the invoice cost plus 10 per cent for
coordination and handling.
H. TIME FOR COMPLETION
The design work to be performed, as authorized herein, is projected to be completed within
nine(9)months after receipt of field survey information.
APPROVED: ACCEPTED:
CITY OF WYLIE THE HOGAN CORPORATION
L
By By -
Mike Collins K. Fu '.E.
City Manager i e Pre id •
Attest Attest 6. AAA—
Date Date 9 /(p/ 7f
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WYLIE CITY COUNCIL
AGENDA ITEM NO.
September 28, 1999
Issue
Consider and act upon approval for Work Order No. WYL-33 authorizing The Hogan
Corporation',to proceed with sewer improvements along Muddy Creek from the existing WWTP
and Lift station at Hwy 78 to the Woodbridge development, and from the Woodbridge
Development to the future WWTP.
Background
This project is part of the 1999 Bond projects, and connects the City's existing sewer system to the
future WWTP. The projected construction cost for this project is $945,000.
The Hogan Corporation will perform the Design and Construction Phase services and such other related
additional services that may be authorized by the City for the proposed sewer system improvements.
This project will consist of approximately 1,500 linear feet of 30 -inch diameter, 2,000 linear feet of 36-
inch diameter and 4,500 linear feet of 48-inch diameter sewer mains.
Financial Considerations
The sewer improvements are funded as part of the 1999 Bond Program.
• The engineering design fee for Muddy Creek outfall sewers - $51,500.
• Advertise and receive bids - $2,000.
• General review of construction- $9,500
• Additional costs could include engineering consultant hours, survey work, procurement of
easements, and lab testing. The 1999 Bond projected cost included a projected amount for
the above mentioned items
Other Considerations
The services described herein are to be performed in accordance with the applicable sections of the
Agreement for Engineering Services by and between the City of Wylie, Texas (Owner), and The Hogan
Corporation (Engineer), as approved on July 27, 1993.
Board/Commission Recommendations
N/A
Staff Recommendations
Staff recommends approval of Work Order No. WYL-33.
Attachments
Work Order No. WYL-33.
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Prepared y devid' ed by Finance City Mang,r Approval
9/16/99
WORK ORDER FOR PROFESSIONAL SERVICES
WORK ORDER NO.WYL-33
This will constitute authorization by the City of Wylie, Texas (Owner), for The Hogan Corporation,
Engineers-Planners-Consultants, Dallas, Texas (Engineer), to proceed with the following described
engineering services.
MUDDY CREEK OUTFALL SEWERS
A. PROJECT DESCRIPTION
The Engineer shall perform the Design and Construction Phase Services and such other related
Additional Services that may be authorized by the Owner for the construction of the outfall
sewers along Muddy Creek. This project is approximately 1,500 linear feet of 30-inch
diameter, 2,000 linear feet of 36-inch diameter, and 4,500 linear feet of 48" diameter sewer
mains, including manholes and other appurtenances.
Based on the proposed design and scope of project, the projected construction cost for the
proposed improvements is $945,000.00. This cost projection is prepared for budget purposes
only and is not guaranteed as the exact amount which will be bid for furnishing and installing
the proposed improvements.
A map is attached to show the general location and limits of the proposed project. The
services described herein are to be performed in accordance with the applicable sections of the
Agreement for Engineering Services by and between the City of Wylie, Texas (Owner), and
The Hogan Corporation(Engineer), as approved on July 27, 1993.
B. PRE-WORK CONFERENCE
The Engineer will meet with the Owner and other appropriate entities to discuss the design
criteria, work program and schedule, procedures of communication, additional surveys,
assignments of personnel, and any other matters that may have a direct or indirect effect upon
the completion and results of this project. Other work and review conferences will be
scheduled throughout the progress of developing the project.
C. DESIGN PHASE
1. Preliminary Planning
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9/16/99
a. Confirm the design criteria requirements, funding, and schedules with the
Owner.
b. Perform a field review of the existing conditions along the route of the project
site to identify areas of special concern in design and possible problems to
resolve.
c. Determine right-of-way and/or construction easement requirements, where
required.
d. Establish priorities for construction and scheduling for coordination with other
projects in the area.
e. Advise the Owner in determining the need for and scope of services of a review
of environmental impacts of the project. Assist the Owner in engaging the
services of an environmental consulting firm for this work.
f. Establish the scope of topographic and boundary surveys required for the
design to be performed by others, and coordinate same.
g. Establish the scope of any soil and foundation investigations or special
testing which may be necessary for the design of the Project, and with
Owner's approval, arrange for such investigation and testing to be
conducted for the Owner's account, and interpret the results of these
investigations.
h. Prepare update on construction cost projection.
i. Proceed, upon direction of the Owner, with the Design Phase services of the
selected plan.
2. Preliminary Design
a. Reduce and plot field notes of profile, cross-sections, and topography. If
weather conditions and scheduling of the Owner permit, aerial photographs
may be considered in preparing the construction drawings.
b. Confirm existing utility (water, sewer, drainage, gas, cable, TV, telephone,
electric)locations,based on information provided by the utilities.
-2-
9/16/99
c. Set preliminary alignments and locations for the proposed improvements.
d. Determine configuration of and coordinate requirements for tie-ins at upstream
ends.
e. Coordinate preliminary layout of improvements with the City of Wylie, Collin
County,NTMWD, property owners, and utility companies.
f. Field-check preliminary design.
g. Present four (4) sets of preliminary design drawings and specifications with
preliminary cost projections to the Owner for review and comment.
3. Final Plans and Specifications
a. Draft plan and profile sheets to conform with final comments of the Owner
from preliminary design review.
b. Prepare final details.
c. Prepare quantity of materials.
d. Prepare final bid schedule, special conditions, specifications, proposal, and
contract documents.
e. Prepare projected cost of construction.
f. Submit one (1) set of prints of the final plans and specifications to the utility
companies and NTMWD for review and comment.
g. Present two (2) copies of plans and specifications to the Owner for final
approval and authorization to proceed with the Construction Phase.
D. CONSTRUCTION PHASE
1. Advertise and Receive Bids
a. Coordinate the final printing of the construction plans and specifications for
distribution to the proposed bidders.
b. Notify individual qualified contractors of the project, and contact the Texas
Contractor and Dodge Reports for publishing the description of the project and
date for receiving bids.
-3-
9/16/99
c. Assist the Owner in securing, opening, tabulating, and analyzing of bids. The
Engineer will furnish recommendations on the award of the contract based on
the lowest qualified bidder.
d. Assist in the engineering phases of the preparation of the formal contract
documents between the contractor and the Owner.
2. General Review of Construction
a. Conduct a preconstruction meeting on site with representatives of the
Contractor and OWNER.
b. Make periodic visits to the site (as distinguished from the continuous
services of a resident project representative) to observe the overall
progress and quality of the work, and to determine general conformance
with the requirements of the contract.
c. Consult and advise with the Owner during construction, make
recommendations to the Owner regarding the materials and workmanship,
and prepare change orders with Owner's approval.
d. Check and review samples, catalog data, schedules, shop drawings,
laboratory, shop and mill tests of material and equipment and other data
which the contractor is required to submit for conformance with the design
concept of the Project and compliance with the information given by the
contract documents, and assemble written guarantees which are required
by the contract documents.
e. Assist the Owner in arranging for testing of materials and laboratory
control during construction to be conducted at the Owner's expense and
interpret the results of such tests.
f. Interpret intent of the plans and specifications for the Owner and
contractor(s).
g. Review and comment on monthly and final estimates for payment to
contractor(s).
h. Conduct in company with the Owner's representative a final inspection of
the Project for conformance with the design concept of the Project and
compliance with the contract documents, and review and comment on the
certificate of completion and the recommendation for final payment to the
contractor(s).
-4-
9/16/99
i. Prepare revisions of construction drawings with the assistance of the
Owner's Project personnel and the construction contractor(s) reflecting
changes in the Project made during construction. These "Record
Drawings" shall be provided by the Engineer to the Owner as one set of
reproducible sheets and two sets of prints.
E. ADDITIONAL SERVICES
It is mutually understood that the following services are not included in the Engineer's basic services
described above, and if the Owner elects for the Engineer to provide such services, they are to be
considered as"Additional Services" and will be compensated for accordingly.
1. The Owner will contract directly with a Registered Professional Land Surveyor(RPLS) for
performing design and topographic surveys and any necessary land or boundary surveys for
site or easement acquisitions.
2. It is anticipated that the Owner will furnish a full time Resident Project Representative to
observe the construction work on a day-to-day basis and to give any necessary directives to
the construction contractors.
3. Representatives of the Owner will prepare deed, easement dedication, and/or permit forms
for properties, easements, or permits to be acquired and will need to take necessary steps for
those acquisitions in a timely manner.
4. The Owner will contract directly with qualified Geotechnical Engineering, Materials
Testing, or Environmental Consulting firms as required. The Engineer will review any tests
required and act as the Owner's representative in connection with any such services.
F. RESPONSIBILITY OF'1'HE OWNER
Unless otherwise authorized in writing by the Owner for the Engineer to perform such other
additional or special services,the Owner shall be responsible for the following services:
1. Provide the Engineer the assistance needed for collecting data from Owner's records
for the design of the improvements. The acceptance and use of the data furnished by
the Owner to the Engineer shall not operate to impose any obligation upon the
Engineer to determine that the data is true, accurate, complete, or correct.
2. Authorize the Engineer to print, collate, and assemble an agreed number of plans,
specifications, and bidding documents for distribution to prospective bidders.
3. Prepare daily reports of construction activities, with copies of reports furnished to the
Engineer. If needed, daily report forms will be furnished to the Owner by the Engineer.
-5-
9/16/99
4. Advise Engineer by telephone, on a weekly basis, of the progress of work, problems
encountered in construction, quality of work performed, and other matters concerning
the project status.
5. Confirm the percentage of completion for work performed, as submitted by the
contractor, during each month.
6. Furnish the local news media with Notice to Bidders and coordinate the appropriate
times that the notice is to appear prior to the bid opening date.
G. BASIS OF COMPENSATION
1. Availability of Funds
The Owner agrees that funds, to the extent required, are currently available and
sufficient to complete all phases of the proposed engineering services authorized under
this Proposal.
All invoices submitted by the Engineer and approved by the Owner shall be paid within
thirty(30) days of the invoice date.
For any payments not made within thirty (30) days, a charge will be made monthly in
the amount of one and one-half percent (1-1/2%) of the unpaid balance, beginning
thirty(30) days from the date of the statement.
2. Design Phase
a. Engineering
The Owner shall make payments to the Engineer for performing the
engineering services described in the Design Phase on a monthly billing basis in
proportion to that part of the services proposed herein which has been
accomplished, as evidenced by monthly statements submitted by the Engineer
and approved by the Owner. Final payment shall be due upon completion of
these services.
The compensation for the engineering design services performed shall be based
on a lump sum amount of$51,500.00.
b. Additional Services For Design Phase
For performing any Additional Services for the Design Phase, the Engineer will
assist the Owner, as directed, and is to be paid on a monthly billing basis at a
per diem rate of the personnel's salary cost times a multiplier of 2.5. The
Engineer is to be reimbursed for all direct non-labor, field surveys, and other
-6-
9/16/99
subcontract expenses at the invoice cost plus 10 per cent for coordination and
handling.
3. Construction Phase
a. Advertise and Receive Bids
For performing these Construction Phase services, the Engineer is to be paid
on a monthly billing basis in proportion to the services proposed herein which
has been accomplished, as evidence by the monthly statements submitted by the
Engineer and approved by the Owner. Final payment shall be due upon
completion of these services.
The total compensation for the services performed shall be based on the lump
sum amount of$2,000.00.
b. General Review of Construction
For performing the General Review of Construction, the Engineer is to be paid
on a monthly billing basis at a per diem rate of the personnel's salary cost times
a multiplier of 2.5, with reimbursement of all direct non-labor and subcontract
expenses at the invoice cost plus 10 per cent for coordination and handling.
Total compensation for the above services will not exceed$9,500.00.
c. Additional Services For Construction Phase
For performing any Additional Services For Construction Phase, the Engineer
is to be paid on a monthly billing basis at a per diem rate of the personnel's
salary cost times a multiplier of 2.5, with reimbursement of all direct non-labor
and subcontract expenses at the invoice cost plus 10 per cent for coordination
and handling.
4. Other Special Services-(As Directed By The Owner)
If authorized in writing by the Owner, the Engineer shall furnish other services or tasks
in addition to the scope of services proposed herein. For performing these special
services, the Engineer shall be paid on a monthly billing basis at a per diem rate of the
personnel's Salary Cost times a multiplier of 2.5, with the reimbursement of all direct
non-labor and subcontract expenses at the invoice cost plus 10 per cent for
coordination and handling.
-7-
9/16/99
H. TIME FOR COMPLETION
The design work to be performed, as authorized herein, is projected to be completed by within
six(6)months after receipt of field survey information.
APPROVED: ACCEPTED:
CITY OF WYLIE, TEXAS THE HOGAN CORPORATION
By By
Mike Collins L . Fuson, P.E.
City Manager Vi P esident
Attest Attest C
Date Date Of 9 q
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WYLIE CITY COUNCIL
AGENDA ITEM NO. 4,
September 28, 1999
Issue
Consider and act upon approval for Work Order No. WYL-34 authorizing The Hogan
Corporation to proceed with lift station and force main improvements along Rush Creek.
Background
The projected construction cost for this project is$850,000. This project consists of constructing a new
lift station along Rush Creek approximately 5,200 feet south of its current location and a new force main
to the west.
The Hogan Corporation will perform the Design and Construction Phase services and such other related
additional services that may be authorized by the City for the proposed sewer system improvements.
This project will consist of a submersible pump sewage lift station and approximately 10,000 linear feet
of 14-inch diameter force main.
Financial Considerations
The sewer improvements are funded as part of the 1999 Bond Program.
• The engineering design fee for the sewer improvements - $62,500.
• Advertise and receive bids - $2,000.
• General review of construction - $8,700
• Additional costs could include engineering consultant hours, survey work, procurement of
easements, and lab testing. The 1999 Bond projected cost included a projected amount for the
above mentioned items.
Other Considerations
The services described herein are to be performed in accordance with the applicable sections of the
Agreement for Engineering Services by and between the City of Wylie, Texas (Owner), and The Hogan
Corporation (Engineer), as approved on July 27, 1993.
Board/Commission Recommendations
N/A
Staff Recommendations
Staff recommends approval of Work Order No. WYL-34.
Attachments
Work Order No. WYL-34.
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g6(4-441(.4".14"-"'".Prepared e vi ed by Finance City M ager Approval
09/16/99
WORK ORDER FOR PROFESSIONAL SERVICES
WORK ORDER NO.WYL-34
This will constitute authorization by the City of Wylie, Texas (Owner), for The Hogan Corporation,
Engineers-Planners-Consultants, Dallas, Texas (Engineer), to proceed with the following described
engineering services.
RUSH CREEK LIFT STATION AND FORCE MAIN
A. PROJECT DESCRIPTION
The Engineer shall perform the Design and Construction Phase Services and such other related
Additional Services that may be authorized by the Owner for the construction of the Rush
Creek Lift Station and Force Main. This project includes a submersible pump style lift station
and approximately 10,000 linear feet of 14-inch diameter force main, including manholes and
all other related appurtenances.
Based on the proposed design and scope of project, the projected construction cost for the
proposed improvements is $850,000.00. This cost projection is prepared for budget purposes
only and is not guaranteed as the exact amount which will be bid for furnishing and installing
the proposed improvements.
A map is attached to show the general location and limits of the proposed project. The
services described herein are to be performed in accordance with the applicable sections of the
Agreement for Engineering Services by and between the City of Wylie, Texas (Owner), and
The Hogan Corporation(Engineer), as approved on July 27, 1993.
B. PRE-WORK CONFERENCE
The Engineer will meet with the Owner and other appropriate entities to discuss the design
criteria, work program and schedule, procedures of communication, additional surveys,
assignments of personnel, and any other matters that may have a direct or indirect effect upon
the completion and results of this project. Other work and review conferences will be
scheduled throughout the progress of developing the project.
-1-
09/16/99
C. DESIGN PHASE
1. Preliminary Planning
a. Confirm the design criteria requirements, funding, and schedules with the
Owner.
b. Perform a field review of the existing conditions along the route of the project
site to identify areas of special concern in design and possible problems to
resolve.
c. Determine right-of-way and/or construction easement requirements where
required.
d. Establish priorities for construction and scheduling for coordination with other
projects in the area.
e. Assist the Owner in evaluating the condition of the existing Rush Creek sewer
main.
f. Establish the scope of topographic and boundary surveys required for the
design to be performed by others, and coordinate same.
g. Establish the scope of any soil and foundation investigations or special
testing which may be necessary for the design of the Project, and with
Owner's approval, arrange for such investigation and testing to be
conducted for the Owner's account, and interpret the results of these
investigations.
h. Consider interrelationship of proposed system with respect to anticipated
future subdivision development and associated wastewater infrastructure.
i. Prepare update of construction cost projection.
j. Proceed, upon direction of the Owner, with the Design Phase services of the
selected plan.
2. Preliminary Design
a. Reduce and plot field notes of profile, cross-sections, and topography. If
weather conditions and scheduling of the Owner permit, aerial photographs
may be considered in preparing the construction drawings.
b. Confirm existing utility (water, sewer, drainage, gas, cable, TV, telephone,
electric)locations, based on information furnished by utility companies.
-2-
09/16/99
c. Establish preliminary alignments for the force main and a preliminary site layout
for the lift station.
d. Coordinate tie-ins at force main discharge, and upstream, at gravity sewer
interface.
e. Coordinate preliminary layout of improvements with the City of Wylie,
property owners, and utility companies.
f. Field-check preliminary design.
g. Present four (4) sets of preliminary design drawings with preliminary cost
projections to the Owner for review and comment.
3. Final Plans and Specifications
a. Draft plan and profile sheets to conform with final comments of the Owner
from preliminary design review.
b. Prepare lift station sections and details including electrical and structural.
c. Prepare final bid schedule, special conditions, specifications, proposal, and
contract documents.
d. Prepare projected cost of construction.
e. Submit one (1) set of prints of the final plans and specifications to the utility
companies for review and comment.
f. Present two (2) copies of plans and specifications to the Owner for final
approval and authorization to proceed with the Construction Phase.
D. CONSTRUCTION PHASE
1. Advertise and Receive Bids
a. Coordinate the final printing of the construction plans and specifications for
distribution to the proposed bidders.
b. Notify individual qualified contractors of the project, and contact the Texas
Contractor and Dodge Reports for publishing the description of the project and
date for receiving bids.
-3-
09/16/99
c. Assist the Owner in securing, opening, tabulating, and analyzing of bids. The
Engineer will furnish recommendations on the award of the contract based on
the lowest qualified bidder.
d. Assist in the engineering phases of the preparation of the formal contract
documents between the contractor and the Owner.
2. General Review of Construction
a. Conduct a preconstruction meeting on site with representatives of the
Contractor and OWNER.
b. Make periodic visits to the site (as distinguished from the continuous
services of a resident project representative) to observe the overall
progress and quality of the work, and to determine general conformance
with the requirements of the contract.
c. Consult and advise with the Owner during construction, make
recommendations to the Owner regarding the materials and workmanship,
and prepare change orders with Owner's approval.
d. Check and review samples, catalog data, schedules, shop drawings,
laboratory, shop and mill tests of material and equipment and other data
which the contractor is required to submit for conformance with the design
concept of the Project and compliance with the information given by the
contract documents, and assemble written guarantees which are required
by the contract documents.
e. Assist the Owner in arranging for testing of materials and laboratory
control during construction to be conducted at the Owner's expense and
interpret the results of such tests.
f Interpret intent of the plans and specifications for the Owner and
contractor(s).
g. Review and comment on monthly and final estimates for payment to
contractor(s).
h. Conduct in company with the Owner's representative a final inspection of
the Project for conformance with the design concept of the Project and
compliance with the contract documents, and review and comment on the
certificate of completion and the recommendation for final payment to the
contractor(s).
-4-
09/16/99
i. Prepare revisions of construction drawings with the assistance of the
Owner's Project personnel and the construction contractor(s) reflecting
changes in the Project made during construction. These "Record
Drawings" shall be provided by the Engineer to the Owner as one set of
reproducible sheets and two sets of prints.
E. ADDITIONAL SERVICES
It is mutually understood that the following services are not included in the Engineer's basic services
described above, and if the Owner elects for the Engineer to provide such services, they are to be
considered as"Additional Services" and will be compensated for accordingly.
1. The Owner will contract directly with a Registered Professional Land Surveyor (RPLS) for
performing design and topographic surveys and any necessary land or boundary surveys for
site or easement acquisitions.
2. The Owner will furnish a full time Resident Project Representative to observe the
construction work on a day-to-day basis and to give any necessary directives to the
construction contractors.
3. Representatives of the Owner will prepare deed, easement dedication, and/or permit forms
for properties, easements, or permits to be acquired and will need to take necessary steps for
those acquisitions in a timely manner.
4. The Owner will contract directly with qualified Geotechnical Engineering, Materials
Testing, or Environmental Consulting firms as required. The Engineer will review any tests
required and act as the Owner's representative in connection with any such services.
F. RESPONSIBILITY OF THE OWNER
Unless otherwise authorized in writing by the Owner for the Engineer to perform such other
additional or special services, the Owner shall be responsible for the following services:
1. Provide the Engineer the assistance needed for collecting data from Owner's records
for the design of the improvements. The acceptance and use of the data furnished by
the Owner to the Engineer shall not operate to impose any obligation upon the
Engineer to determine that the data is true, accurate, complete, or correct.
2. Authorize the Engineer to print, collate, and assemble an agreed number of plans,
specifications, and bidding documents for distribution to prospective bidders.
3. Prepare daily reports of construction activities, with copies of reports furnished to the
Engineer. If needed, daily report forms will be furnished to the Owner by the Engineer.
-5-
09/16/99
4. Advise Engineer by telephone, on a weekly basis, of the progress of work, problems
encountered in construction, quality of work performed, and other matters concerning
the project status.
5. Confirm the percentage of completion for work performed, as submitted by the
contractor, during each month.
6. Furnish the local news media with Notice to Bidders and coordinate the appropriate
times that the notice is to appear prior to the bid opening date.
G. BASIS OF COMPENSATION
1. Availability of Funds
The Owner agrees that funds, to the extent required, are currently available and
sufficient to complete all phases of the proposed engineering services authorized under
this Proposal.
All invoices submitted by the Engineer and approved by the Owner shall be paid within
thirty(30) days of the invoice date.
For any payments not made within thirty (30) days, a charge will be made monthly in
the amount of one and one-half percent (1-1/2%) of the unpaid balance, beginning
thirty(30) days from the date of the statement.
2. Design Phase
a. Engineering
The Owner shall make payments to the Engineer for performing the
engineering services described in the Design Phase, Section C, on a monthly
billing basis in proportion to that part of the services proposed herein which has
been accomplished, as evidenced by monthly statements submitted by the
Engineer and approved by the Owner. Final payment shall be due upon
completion of these services.
The compensation for the engineering design services performed shall be based
on a lump sum amount of$62,500.00.
b. Additional Services For Design Phase
For performing any Additional Services For the Design Phase, the Engineer
will assist the Owner, as directed, and is to be paid on a monthly billing basis at
a per diem rate of the personnel's salary cost times a multiplier of 2.5. The
Engineer is to be reimbursed for all direct non-labor, field surveys, and other
-6-
09/16/99
subcontract expenses at the invoice cost plus 10 per cent for coordination and
handling.
3. Construction Phase
a. Advertise and Receive Bids
For performing these Construction Phase services, as described in Section D,
the Engineer is to be paid on a monthly billing basis in proportion to the
services proposed herein which has been accomplished, as evidence by the
monthly statements submitted by the Engineer and approved by the Owner.
Final payment shall be due upon completion of these services.
The total compensation for the services performed shall be based on the lump
sum amount of$2,000.00.
b. General Review of Construction
For performing the General Review of Construction, as described in Section D,
the Engineer is to be paid on a monthly billing basis at a per diem rate of the
personnel's salary cost times a multiplier of 2.5, with reimbursement of all
direct non-labor and subcontract expenses at the invoice cost plus 10 per cent
for coordination and handling.
Total compensation for the above services will not exceed$8,700.00.
c. Additional Services For Construction Phase
For performing any Additional Services For Construction Phase, the Engineer
is to be paid on a monthly billing basis at a per diem rate of the personnel's
salary cost times a multiplier of 2.5, with reimbursement of all direct non-labor
and subcontract expenses at the invoice cost plus 10 per cent for coordination
and handling.
4. Other Special Services- (As Directed By The Owner)
If authorized in writing by the Owner, the Engineer shall furnish other services or tasks
in addition to the scope of services proposed herein. For performing these special
services, the Engineer shall be paid on a monthly billing basis at a per diem rate of the
personnel's Salary Cost times a multiplier of 2.5, with the reimbursement of all direct
non-labor and subcontract expenses at the invoice cost plus 10 per cent for
coordination and handling.
-7-
09/16/99
H. TIME FOR COMPLETION
The design work to be performed, as authorized herein, is projected to be completed by within
six(6)months after receipt of field survey information.
APPROVED: ACCEPTED:
CITY OF WYLIE, TEXAS THE HOGAN CORPORATION
By By
Mike Collins K. Fuson, P.E.
City Manager i Preside t
Attest Attest
Date Date 9/A7/.
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WYLIE CITY COUNCIL
AGENDA ITEM NO. 5
September 28, 1999
Issue
Consider and act upon approval for Work Order No. WYL-35, authorizing The Hogan
Corporation to proceed with drainage improvements for Presidential Estates Subdivision.
Background
The projected construction cost for this project is $87,000. This project is part of the 1999 Bond
projects, and has been identified as the first drainage project to be constructed. This project consists of
removing the existing outlet structure in Presidential Estates and grading a swale approximately 2,800
feet to the south for proper drainage of the development.
The Hogan Corporation will perform the Design and Construction Phase services and such other related
additional services that may be authorized by the City for the proposed drainage improvements for
Presidential Estates.
Financial Considerations
The drainage improvements are funded as part of the 1999 Bond Program.
• The engineering design fee for Presidential Estates Drainage Improvements - $8,500.
• Advertise and receive bids - $500.
• General review of construction - $900
• Additional costs could include engineering consultant hours, survey work, procurement of
easements, and lab testing. The 1999 Bond projected cost included a projected amount for the
above mentioned items.
Other Considerations
The services described herein are to be performed in accordance with the applicable sections of the
Agreement for Engineering Services by and between the City of Wylie, Texas (Owner), and The Hogan
Corporation (Engineer), as approved on July 27, 1993.
Board/Commission Recommendations
N/A
Staff Recommendations
Staff recommends approval of Work Order No. WYL-3 5.
Attachments
Work Order No. WYL-35
IP
, Ilitte 1
Prepar:d by 3-vie ed by Finance City Man ' r Approval
09/16/99
WORK ORDER FOR PROFESSIONAL SERVICES
WORK ORDER NO.WYL-35
This will constitute authorization by the City of Wylie, Texas (Owner), for The Hogan Corporation,
Engineers-Planners-Consultants, Dallas, Texas (Engineer), to proceed with the following described
engineering services.
DRAINAGE
IMPROVEMENTS
FOR
PRESIDENTIAL ESTATES SUBDIVISION
A. PROJECT DESCRIPTION
The Engineer shall perform the Design and Construction Phase Services and such other related
Additional Services that may be authorized by the Owner for the proposed street paving and
storm drainage improvements in association with the drainage improvements for Presidential
Estates Subdivision. This project includes removing the existing outfall drainage structure and
construction a trapezoidal channel approximately 2,800 feet to the south.
It is projected that the cost of construction for this project will be approximately $87,000 for
the proposed drainage improvements. The cost projection included above was prepared for
budget purposes only and is not guaranteed as the exact amount which will be bid for
furnishing and installing the proposed improvements. A map is attached to show the general
location and limits of the proposed project. The services described herein are to be performed
in accordance with the applicable sections of the Agreement for Engineering Services by and
between the City of Wylie, Texas (Owner), and The Hogan Corporation (Engineer), as
approved on July 27, 1993.
B. PRE-WORK CONFERENCE
The Engineer will meet with the Owner and other appropriate entities to discuss the design
criteria, work program and schedule, procedures of communication, additional surveys,
assignments of personnel, and any other matters that may have a direct or indirect effect upon
the completion and results of this street paving and drainage improvements project. Other
work and review conferences will be scheduled throughout the progress of developing the
project.
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C. DESIGN PHASE
1. Preliminary Design
a. Confirm the design criteria requirements, funding, and schedules with the
Owner.
b. Perform a field review of the existing conditions along the route of the project
site to identify areas of special concern in design and possible problems to
resolve.
c. Determine right-of-way and/or construction easement requirements, where
required.
d. Establish priorities for construction and scheduling for coordination with other
projects in the area.
e. Establish the scope of topographic and boundary surveys required for the
design to be performed by others, and coordinate same.
f. Reduce and plot field notes of profile, cross-sections, and topography.
g. Confirm existing utility (water, sewer, drainage, gas, cable, TV, telephone,
electric) locations, depths based on information provided by the utility
companies.
h. Prepare preliminary plan and profile of improvements.
i. Coordinate preliminary layout of improvements with the City of Wylie, ,
property owners, and utility companies, as appropriate.
j. Field-check preliminary design.
k. Present four (4) sets of preliminary design drawings with preliminary cost
projections to the Owner for review and comment.
2. Final Plans and Specifications
a. Draft plan and profile sheets to conform with final comments of the Owner
from preliminary design review.
b. Prepare final details.
c. Prepare final bid schedule, special conditions, specifications, proposal, and
contract documents.
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d. Update projected cost of construction.
e. Submit one (1) set of prints of the final plans and specifications to the utility
companies for review and comment.
f. Present two (2) copies of plans and specifications to the Owner for final
approval and authorization to proceed with the Construction Phase.
D. CONSTRUCTION PHASE
1. Advertise and Receive Bids
a. Coordinate the final printing of the construction plans and specifications for
distribution to the proposed bidders.
b. Notify individual qualified contractors of the project, and contact the Texas
Contractor and Dodge Reports for publishing the description of the project and
date for receiving bids.
c. Assist the Owner in securing, opening, tabulating, and analyzing of bids. The
Engineer will furnish recommendations on the award of the contract based on
the lowest qualified bidder.
d. Assist in the engineering phases of the preparation of the formal contract
documents between the contractor and the Owner.
2. General Review of Construction
a. Conduct a preconstruction meeting on site with representatives of the
Contractor and OWNER.
b. Make periodic visits to the site (as distinguished from the continuous
services of a resident project representative) to observe the overall
progress and quality of the work, and to determine general conformance
with the requirements of the contract.
c. Consult and advise with the Owner during construction, make
recommendations to the Owner regarding the materials and workmanship,
and prepare change orders with Owner's approval.
d. Check and review samples, catalog data, schedules, shop drawings,
laboratory, shop and mill tests of material and equipment and other data
which the contractor is required to submit for conformance with the design
concept of the Project and compliance with the information given by the
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contract documents, and assemble written guarantees which are required
by the contract documents.
e. Assist the Owner in arranging for testing of materials and laboratory
control during construction to be conducted at the Owner's expense and
interpret the results of such tests.
f. Interpret intent of the plans and specifications for the Owner and
contractor(s).
g. Review and comment on monthly and final estimates for payment to
contractor(s).
h. Conduct in company with the Owner's representative a final inspection of
the Project for conformance with the design concept of the Project and
compliance with the contract documents, and review and comment on the
certificate of completion and the recommendation for final payment to the
contractor(s).
i. Prepare revisions of construction drawings with the assistance of the
Owner's Project personnel and the construction contractor(s) reflecting
changes in the Project made during construction. These "Record
Drawings" shall be provided by the Engineer to the Owner as one set of
reproducible sheets and two sets of prints.
E. ADDITIONAL SERVICES
It is mutually understood that the following services are not included in the Engineer's basic services
described above, and if the Owner elects for the Engineer to provide such services, they are to be
considered as"Additional Services" and will be compensated for accordingly.
1. The Owner will contract directly with a Registered Professional Land Surveyor (RPLS) for
performing design and topographic surveys and any necessary land or boundary surveys for
site or easement acquisitions.
2. It is anticipated that the Owner will furnish a full time Resident Project Representative to
observe the construction work on a day-to-day basis and to give any necessary directives to
the construction contractors.
3. Representatives of the Owner will prepare deed, easement dedication, and/or permit forms
for properties, easements, or permits to be acquired and will need to take necessary steps for
those acquisitions in a timely manner.
4. Provide consultation and advise as to the necessity of the Owner providing or obtaining
other services such as auger borings, soil tests, or other subsurface explorations; laboratory
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09/16/99
testing and observation of samples or materials; environmental reviews or assessments; or
other special consultations. The Owner will contract directly with qualified Geotechnical
Engineering, Materials Testing, or Environmental Consulting firms as required. The
Engineer will review any tests required and act as the Owner's representative in connection
with any such services.
F. RESPONSIBILITY OF THE OWNER
Unless otherwise authorized in writing by the Owner for the Engineer to perform such other
additional or special services, the Owner shall be responsible for the following services:
1. Provide the Engineer the assistance needed for collecting data from Owner's records
for the design of the improvements. The acceptance and use of the data furnished by
the Owner to the Engineer shall not operate to impose any obligation upon the
Engineer to determine that the data is true, accurate, complete, or correct.
2. Authorize the Engineer to print, collate, and assemble an agreed number of plans,
specifications, and bidding documents for distribution to prospective bidders.
3. Prepare daily reports of construction activities, with copies of reports furnished to the
Engineer. If needed, daily report forms will be furnished to the Owner by the Engineer.
4. Advise Engineer by telephone, on a weekly basis, of the progress of work, problems
encountered in construction, quality of work performed, and other matters concerning
the project status.
5. Confirm the percentage of completion for work performed, as submitted by the
contractor, during each month.
6. Furnish the local news media with Notice to Bidders and coordinate the appropriate
times that the notice is to appear prior to the bid opening date.
G. BASIS OF COMPENSATION
1. Availability of Funds
The Owner agrees that funds, to the extent required, are currently available and
sufficient to complete all phases of the proposed engineering services authorized under
this Proposal.
All invoices submitted by the Engineer and approved by the Owner shall be paid within
thirty(30) days of the invoice date.
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For any payments not made within thirty (30) days, a charge will be made monthly in
the amount of one and one-half percent (1-1/2%) of the unpaid balance, beginning
thirty(30) days from the date of the statement.
2. Design Phase
a. Engineering
The Owner shall make payments to the Engineer for performing the
engineering services described in the Design Phase, Section C, on a monthly
billing basis in proportion to that part of the services proposed herein which has
been accomplished, as evidenced by monthly statements submitted by the
Engineer and approved by the Owner. Final payment shall be due upon
completion of these services.
The compensation for the engineering design services performed shall be based
on a lump sum amount of$8,500.00.
b. Additional Services For Design Phase
For performing any Additional Services For the Design Phase, the Engineer
will assist the Owner, as directed, and is to be paid on a monthly billing basis at
a per diem rate of the personnel's salary cost times a multiplier of 2.5. The
Engineer is to be reimbursed for all direct non-labor, field surveys, and other
subcontract expenses at the invoice cost plus 10 per cent for coordination and
handling.
3. Construction Phase
a. Advertise and Receive Bids
For performing these Construction Phase services, as described in Section D,
the Engineer is to be paid on a monthly billing basis in proportion to the
services proposed herein which has been accomplished, as evidence by the
monthly statements submitted by the Engineer and approved by the Owner.
Final payment shall be due upon completion of these services.
The total compensation for the services performed shall be based on the lump
sum amount of$500.00.
b. General Review of Construction
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For performing the General Review of Construction, as described in Section D,
the Engineer is to be paid on a monthly billing basis at a per diem rate of the
personnel's salary cost times a multiplier of 2.5, with reimbursement of all
direct non-labor and subcontract expenses at the invoice cost plus 10 per cent
for coordination and handling.
Total compensation for the above services will not exceed$900.00.
c. Additional Services For Construction Phase
For performing any Additional Services For Construction Phase, the Engineer
is to be paid on a monthly billing basis at a per diem rate of the personnel's
salary cost times a multiplier of 2.5, with reimbursement of all direct non-labor
and subcontract expenses at the invoice cost plus 10 per cent for coordination
and handling.
4. Other Special Services - (As Directed By The Owner)
If authorized in writing by the Owner, the Engineer shall furnish other services or tasks
in addition to the scope of services proposed herein. For performing these special
services, the Engineer shall be paid on a monthly billing basis at a per diem rate of the
personnel's Salary Cost times a multiplier of 2.5, with the reimbursement of all direct
non-labor and subcontract expenses at the invoice cost plus 10 per cent for
coordination and handling.
H. TIME FOR COMPLETION
The design work to be performed, as authorized herein, is projected to be completed within
thirty(30)calendar days after receipt of field survey information.
APPROVED: ACCEPTED:
CITY OF WYLIE THE HOGAN CORPORATION
By By 41/ '•
Mike Collins . F . P.E.
City Manager Pre 1
Attest Attest _ /4/444.._.Date Date q/iw/"l q
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