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07-25-2013 (Historic Review) Minutes 7/ Wylie Historic Review Commission CI"I'Y OF WYLIE Minutes Wylie Historic Review Commission Thursday July 25, 2013—6:00 pm Wylie Municipal Complex—Council Conference Room 300 Country Club Road, Building 100 CALL TO ORDER Renae' 011ie, Planning Director called the meeting to order at 6:06PM, being that this was the first meeting and stated that a quorum was present. Members present were: Commissioner Bobby Heath, Commissioner Bob Heath, Commissioner Jon D Lewis, Commissioner Tommy Pulliam, Commissioner Kathy Spillyards, Commissioner Jeremy Stone, and Commissioner Alexis Tapp. Staff present along with Ms. 011ie was Mary Bradley, Administrative Assistant. ELECTION OF CHAIR AND VICE CHAIR Commissioner Heath made a motion to nominate Commissioner Stone as Chairman. The motion was seconded by Commissioner Spillyards. Motion carried 7 0. Commissioner Tapp made a motion to nominate Commissioner Pulliam as Vice Chair. The motion was seconded by Commissioner Spillyards. Motion carried 7 -- 0. CITIZENS COMMENTS Chairman Stone opened the Citizens Participation. With no one present to address the Commissioners, Chairman Stone closed the Citizens Participation. DISCUSSION ITEMS 1. Overview of the Wylie Historic Review Commission Ordinance 2013-17. Ms. 011ie reviewed Ordinance 2013-17, approved by City Council which created the Historic Review Commission. Staff envisioned the historic area to be more than what the Planning and Zoning Commission or Staff can consider and approve. By creating the Ordinance, the Historic Review Commission, can review structures or landmarks that are not only within the boundaries of South Ballard Overlay or the Downtown Historic Overlay Districts, but landmark or structures that are important to Wylie. The Commission can look beyond the Planning Ordinance, but look at true historic field. REGULAR AGENDA Minutes July 25,2013 Wylie Historic Review Commission Page 1 of 4 Regular Agenda 1. Consider, and act upon, approval of Substantial renovations in accordance with Ordinance No. 2013-17 for the remodel of a residential structure, generally located at the northeast corner of Jefferson Street and Jackson Street, and more specifically at 100 Jefferson within the Downtown Historic District. Commissioner Lewis excused himself due to Conflict of Interest. Staff Presentation Ms. 011ie gave the report and presented a site plan for 100 Jefferson with the proposed remodeling. The proposed structure is a residential structure, but will have a commercial use, which is allowed by right within the Downtown Historic District. The proposed changes are not structural, but rather cosmetic updates. An exterior access ramp is proposed to be constructed and the existing restroom to meet ADA/TAS Compliance. The 2012 Building Code requires access ramp to be no more than 300 feet from the main entrance. The location of the ramp can be moved from the proposed front entrance,to the side of the structure. The parking within the Downtown Historic District is a challenge. The Ordinance requires parking for new structures or structures that are larger than 4,000 square feet. No parking requirements for existing structures, there is on-street parking. The drive may be used in the back for parking, but no closer than mid-point to the front. The existing vertical siding, stucco and corrugated plastic will be removed and replaced with hardi composite masonry material or equivalent fiber cement horizontal siding in accordance with current design standards for the Downtown Historic (DTH) District In addition, historic period stained glass windows will replace non-period windows on the east and west elevations. Board Discussion The Commissioners discussed removing the ramp, and if the ADA would allow the ramp on the side, with concrete driveway. Several Commissioners expressed favor of having the ramp on the side, and not have the ramp on the front. Chairman Stone recommended landscaping to hide the ramp from the view of the street Commissioner Spillyards stated that she was very familiar with the house. The structure and site is one of the oldest in Wylie and very significant. Commissioner Spillyards questioned if research was done to have designation of historical from the State. Ms. 011ie stated that after conversing with the owner, that the front two rooms are all the same level of the porch. The entrance that is on the side and the gravel drive is even lower. The drive approach is concrete, but beyond that point is gravel. Ms. 011ie stated that one of the options is to have porch rail, with the ramp to the side, and paving the drive. The other option is to have no ramp at all, because the requirement from ADA has not been received. The contractor is stating depending upon when the Minutes July 25,2013 Wylie Historic Review Commission Page 2 of 4 house is built, the ADA requirements do not apply. The Commissioners were in favor of no ramp, but if a commercial use requires a ramp, the design of the ramp would come back before the Commission. The Commissioners discussed using hardi board and color and quality of the hardi board. Mr. Jon Lewis, owner/applicant, stated that the hardi board which will be used has a wood texture, and the intent is to look as original as possible. Mr. Lewis also stated that he will research the process for historic designation from the state. Mr. Lewis stated that the ramp was a last resort, and prefers in the back with a concrete sidewalk. Ms. 011ie stated that Staff will do research on our end to see if remodeling of a structure eliminates the ability to receive designation from the state. Board Action A motion was made by Commissioner Spillyards, and seconded by Commissioner Bob Heath, to approve the plan without a ramp, should the ramp become necessary, the plan will come back before the Commission; and that the owner stated he will check qualifications and eligibility for obtaining a historic designation before doing hardi board siding; and it would be the desire of this Commission not to use exterior material that would hinder historic designation. Motion carried 7 0. Commissioner Lewis came back into meeting. 2. Consider,and act upon,the appointment of a regular meeting date and time. Staff Presentation Ms. 011ie stated that a poll was done of all the Commissioners the date and time. The fourth Thursday was the only day that is available for the Commissioners. Board Action A motion was made by Commissioner Lewis, and seconded by Commissioner Pulliam, to hold the meeting on the fourth Thursday of the month as needed, and beginning at 6:00PM. Motion carried 7 0. WORK SESSION 1. Discuss proposed Bylaws, Rules of Procedure for the Historic Review Commission to be submitted and approved by City Council. Ms. 011ie stated that each Commissioner received a Draft of Bylaws, Rules of Procedure for the Historic Review Commission based upon the Ordinance 2013-17, to review and discuss. The Commissioners have the authority to promote historical landmark, boundaries, and property within the city limits. The Commissioners were in consensus to review and have a meeting in August to further discuss, and possible consider,and act upon the Bylaws, Rules of Procedure. Minutes July 25,2013 Wylie Historic Review Commission Page 3 of 4 Reconvene into Regular Session Chairman Stone reconvened the Regular Meeting, stating that on August 22, 2013, the Commission will meet to consider and act upon the Bylaws, Rules of Procedure. ADJOURNMENT A motion was made by Commissioner Pulliam, seconded by Commissioner Lewis, to adjourn the meeting at 7:48pm. All Commissioners were in consensus. J my St e, airman ATTEST: 10 Mar Br ley,Administr ive Assistant Minutes July 25,2013 Wylie Historic Review Commission Page 4 of 4