08-03-1999 (City Council) Agenda Packet NOTICE OF SPECIAL MEETING ,
Wylie City Council Agenda
Tuesday, August 3, 1999
7:00 p.m.
Wylie Municipal Complex-Staff Conference Room
2000 State Highway 78 North
Wylie,Texas 75098
Item No.
Agenda Item Action Taken
Call to Order
Invocation',
Pledge of Allegiance
Citizens Participation
ITEM FOR INDIVIDUAL CONSIDERATION
1. Consider and act upon authorizing the City Manager to negotiate and
award an emergency contract for the construction of sidewalk and drainage
improvements on S. Ballard between Butler Street and Stone Road.
Worksession
• FY99-2000 Budget
Staff Reports
Adjournment.
In addition to specifically identified Executive Sessions, Council may convene into Executive Session at any point
dining the open meeting to discuss any item posted on this agenda. Specific sections of the Open Meetings Act will
be identified and announced should Council elect to convene.into Executive Session.
I certify that this .tice of Meeting was posted on this the day of 1! 1999 at 5:00 p.m.as
required by law�cc. dance with Section 551.042 of the Texas Gove ,t C:.e.
or
i S � Date Notice Removed
0
'sue r e Municipal Complex's Wheelchair accessible.Sign interpretation or other special assistance for disabled
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attendees. Must be requested 48 hours in advance by contacting the City Secretary's Office at 972/442-8100 or
TDD972/442-8170.
WYLIE CITY COUNCIL
AGENDA ITEM NO. 1
August 3, 1999
Issue
Consider and act upon authorizing the City Manager to negotiate and award an emergency contract for
the construction of sidewalk and drainage improvements on S. Ballard between Butler Street and Stone
Road. »'
Background
As a part of the North Texas Municipal Water District (NTMWD) construction project on S. Ballard,
it has been the City's intent to construct sidewalks on the east side of S. Ballard. To that end, staff has
worked with the paving subcontractor on the project to attempt to optimize the timing of the concrete
street work with the construction of the sidewalk in order to have the sidewalk completed prior to the
start of school.
In addition, the original plans for the project included improving the existing drainage ditch which runs
between S. Ballard and First Street. The improvements called for constructing a concrete channel in
order to accommodate the increased run-off that will be generated by the increase in pavement. One of
the drainage projects approved with the 1999 Bond Election was to continue that improvement to the
east between First and Second Streets. The NTMWD determined that the drainage work was beyond
the scope of the water line project and eliminated it from the plans. Staff believes that the improvements
are necessary to ensure the proper drainage in the area.
The typical process for the advertising, review and award of bids takes approximately 6 weeks, which
would delay the construction of the sidewalk and the drainage improvements until late September. The
amount of pedestrian traffic on S. Ballard in such that it is critical that the construction of the sidewalks
take place as close to the beginning of school as possible.
The Texas Local Government Code sets out the competitive bidding requirements for municipalities.
The Code provides for an exemption to the requirements in order for a municipality to make an
expenditure for "a procurement necessary to preserve or protect the public health or safety of the
municipality's residents".
By authorizing the City Manager to negotiate and award an emergency contract for the installation of
the sidewalk and drainage channel, the City Council will make it possible for the improvements to be in
place as soon as possible. This action will provide for the safety of the students, parents, and citizens
who live in and travel through this area
Financial Considerations
The construction cost for the sidewalk is approximately $30,000 and the cost for the drainage channel
is approximately $20,000.
Other Considerations
Texas Local Government Code, Chapter 252.022 General Exemptions, grants municipalities the
authority to by-pass the competitive bidding process in the name of preserving or protecting the public
health and safety.
Board/Commission Recommendation
N/A
Staff Recommendation
N/A
Attachment
N/A
kil/y
Prepare y Revie by Finance City Manager Approval