11-21-2013 (City Council) Minutes Wylie City Council
CITY OF WYLIE
Minutes
Special Called Meeting Agenda
November 21, 2013 — 6:00 pm
Wylie Municipal Complex
Council Chambers/Council Conference Room
300 Country Club Road, Building #100
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Eric Hogue called the meeting to order at 6:00 p.m. with the following City Council
members present: Mayor pro tem Rick White, Councilwoman Diane Culver, Councilman Keith
Stephens, Councilman Bennie Jones, Councilman Todd Wintters, and Councilman Nathan Scott.
Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Fire Chief,
Randy Corbin; Police Chief John Duscio; Finance Director, Linda Bantz; Library Director, Rachel
Orozco; City Secretary, Carole Ehrlich; PIO, Craig Kelly, and various support staff.
INVOCATION & PLEDGE OF ALLEGIANCE
Fire Chief Randy Corbin gave the invocation and Patrol Sergeant Donna Valdepena led the
Pledge of Allegiance.
WORK SESSION
• Discussion regarding the Waters Consulting Group, Inc. salary survey, compensation
results and recommendations. (J. Butters, Asst. City Manager)
Linda Wishard, Director and Senior Consultant of The Waters Consulting Group, Inc., addressed
council stating that it was her goal in the work session provided to give council some comfort in
the validity and credibility of the process used to provide the 2013 Compensation Study. Wishard
reported on the key deliverables and explained the processes used to provide a comprehensive
study which included job analysis and classification, job evaluation to determine internal equity,
benchmark organizations to compare with the compensation survey which included formal
education, experience, management supervision, interpersonal skills, freedom to act, technical
skill, working conditions and fiscal responsibility. Base pay and structure analysis was completed
and aged to 3% of the effective date of implementation and average range minimums were used
Minutes November 21, 2013
Wylie City Council
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for sworn positions.
Wishard used an example of survey job 102, Administrative Assistant, to show the amount of data
used in comparing salaries both in the private sector and public sector. She explained that with
sworn positions, the use of market average ranges was developed and each individual rank
adjusted to market average minimums; with the use market spread for each rank. The plan is
designed for current steps within each range (2.5% between steps) and placing incumbents on
the nearest step based on years of service per client request.
Wishard reported that the City was below market by 6.2% within the private sector and 4.9%
within the public section with an overall below market average of 5.9%.
Wishard stated that Waters was proposing a plan that would adopt four proposed pay structures
at 100% market average with an estimated cost of$914,010.52. This plan would affect 86 sworn
officers, and approximately 113 non-sworn employees. Wishard explained that discussion lead by
city management regarding the methodology for compa-ratio adjustment versus time in position
was determined to be a more equitable way to recommend the plan. Compa-ratio for non-sworn
positions places each employee in the same place within the new plan (with adjusted salary
information) as they were in the current plan. A one year implementation of this plan had a cost
of $1,198,108.79 and affected 86 sworn officers and 188 non-sworn employees. A second
proposal for this plan was presented taking the implementation over 2 years at a cost of
$629,007.12 the first year and $669,925.71 the second year. Sworn positions will receive a 2.5%
step each year.
Mayor Hogue asked if the plan would compensate employees that had been here for many years
versus new hires. Wishard replied yes and showed an example of a crossing guard with 20
years' experience based on the compa-ratio. Mayor Hogue asked Assistant City Manager Butters
if this plan with the compa-ratio gave the city a plan that could be built on, in years to come to stay
within market. ACM Butters replied yes this plan will allow the City to move forward in the range
and allow the City to stay competitive. Linda Wishard suggested looking to re-evaluate the
market in the third to fourth year of the plan to continue to stay at 100% market.
Councilwoman Culver asked City Manager Manson what funds were available currently to be
used for the implementation of the plan. Manson reported there had been approximately
$950,000 designated in the general fund with separate funds set aside in the utility fund and 4B
fund for the compensation study. This amount did include a new marketing position per council
direction at around $100,000. Manson reported the City could provide more than the projected
70% in year one, due to funds available.
Direction from council was to bring back a budget amendment to include the compa-ratio over a
two year plan and implement as much as possible this year for consideration by council.
RECONVENE INTO REGULAR SESSION
Mayor Hogue reconvened into Regular Session at 8:10 p.m.
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Wylie City Council
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ADJOURNMENT
With no further business before the Wylie City Council, a motion was made by Councilman Jones,
seconded by Councilwoman Culver to adjourn the meeting at 8:10 p.m. A vote was taken and the
motion passed 7-0.
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Minutes November 21, 2013
Wylie City Council
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