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10-11-1988 (City Council) Minutes 172 CITY COUNCIL MEETING MINUTES OCTOBER 11, 1988 The City of Wylie City Council met in regular session at 7 :00 P.M. on Tuesday, October 11, 1988 in the Council Chambers of the Municipal Complex . A quorum was present and notice of the meeting had been posted in the time and manner required by law. Those present were Mayor Chuck Trimble, Mayor Pro Tem John Akin, Council Members Bud Naish, Jim Swartz , Ortie Messenger, and Marvin Blakey, City Manager John Pitstick, City Secretary Carolyn Jones, Assist . City Engineer Ron Homeyer, and Finance Director James Johnson, Public Works Superintendent Don White, Code Enforcement Officer Roy Faires, Chief of Police Royce Abbott and City Attorney Rob Dillard. Mayor Trimble called the meeting to order and Mr. Homeyer gave the invocation. APPROVAL OF MINUTES OF THE AUGUST 23RD, AUGUST 25TH AND SEPTEMBER 6TH MEETINGS: There being no corrections or additions to the minutes being submitted , a motion was made by Mayor Pro Tem Akin to approve as submitted. Seconded by •-•"*.b, Councilman Naish. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Akin - in favor, Councilman Swartz - in favor, Councilman Messenger - in favor, Councilman Blakey - in favor, and Councilman Naish - in favor. This motion carried with all in favor. ACCEPTANCE OF RESIGNATION OF CHRIS DITOTA FROM COUNCIL PLACE 3 : Councilman DiTota has submitted his letter of resignation as he and his family are moving to California. Motion was made by Mayor Pro Tem Akin to accept the resignation of Chris DiTota. Seconded by Councilman Swartz . The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Akin - in favor, Councilman Swartz - in favor, Councilman Messenger - in favor, Councilman Blakey - in favor, and Councilman Naish - in favor. This motion carried with all in favor . Mayor Trimble said it is with regret that we accept this resignation, Chris has moved to California. PRESENTATION BY RUBEN DELGADO FROM COLLIN COUNTY PUBLIC WORKS ON THE PROJECTS FOR SANDEN BLVD. AND SPRING CREEK PARKWAY: Mr . Delgado presented alternate alignments as follows : 173 SANDEN BLVD. ROAD IMPROVEMENTS: 1 . 6 lanes constructed the entire length including railroad crossing $2 ,030,000 2. 3 lanes constructed the entire length with 3 lane bridge and 3 lane railroad crossing $1,200,000 3. 2 lanes constructed the entire length with 3 lane bridge and 3 lane railroad crossing $1,120,000 4 . 3 lanes constructed to a point just south of a 3 lane bridge with a cul-de-sac $ 985,000 5 . 2 lanes constructed to a point just south of a 3 lane bridge with a cul-de-sac $ 700,000 SPRING CREEK PARKWAY 1. Paul Wilson Road to Pendery West property line $ 107 ,500 2 . Pendery West property line to S.L.S.W. Railroad $ 835,000 3. S. L.S.W. Railroad to existing Spring Creek Parkway $ 221,500 Councilman Messenger wanted to know if Spring Creek Parkway presently ends at Juipter Road. Mr . Delgado said it ends at Cottonwood Creek. We are working with the Highway Department to bring this forward. Mayor Pro Tem Akin wanted to know if it would be going through Parker. Mr. Delgado said yes , they have agreed to build the bridge. Mayor Pro Tem Akin asked if the cost estimates hadn' t gone up. Mr. Delgado said yes, first estimates were done without the engineering fees. These figures have the engineering fees included. Councilman Naish asked if there was any 83 bond money. Mr . Delgado said we do have some 83 bond money for this project . Councilman Naish wanted to know if this could be used to replace Brown Street with concrete. Mr. Delgado said it would have to be approved by Commissioners Court. 174 City Manager John Pitstick said we have $1 ,975 million dollars and we are recommending 3 east side lanes of Sanden and that leaves us with 727 ,500 to use. Staff feels we need two lanes and storm drainage, etc . We have discussed this with developers and I feel they will participate in this . Staff recommends to shift whatever money is available to Sanden and go out for bids on this . Until we go out for bids we will not know how much money is available. Mayor Pro Tem Akin wanted to know if the bridge could be enlarged to 6 lanes later. Mayor Pro Tem Akin feels we should go with Sanden. Mr. Delgado said we do have some fill from NTMWD and this will cut some of the cost off of Sanden Blvd . , anywhere from $50 ,000 to $100,000 . Councilman Messenger said to go out for bids on Sanden and not commit anything for Spring Creek Parkway. Mr . Roy Wilshire represents the Pendery family and we want to go on record as being in support of Spring Creek Parkway. We have worked with the City in annexation and in dedication of the land for Spring Creek Parkway. APPROVAL OF ALLOCATIONS FOR SANDEN BLVD./SPRING CREEK PARKWAY PROJECTS: Motion was made by Mayor Pro Tem Akin to go with Sanden Blvd. only. Seconded by Councilman Blakey. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Akin - in favor, Councilman Swartz - in favor, Councilman Messenger - in favor, Councilman Blakey - in favor, and Councilman Naish - in favor. This motion carried with all in favor . PRESENTATION BY MRS. OLYMPIA MARGIES REGARDING THE BOAT AND SUPPORT VEHICLE FOR THE FIRE DEPARTMENT: Mrs . Margies has called and requested this be pulled from the agenda . APPROVAL OF POLICY FOR USING THE BLUEBONNET ROOM IN THE RITA AND TRUETT SMITH LIBRARY: City Manager John Pitstick stated this was coming forward because the Wylie Women' s League was requesting to use this room. The staff needs an official policy as the Bluebonnet Room opens into the Library. Staff recommends use for Women' s League and support cultural groups and the Library. Mayor Pro Tem Akin said the Library and Bluebonnet Room was dedicated to Wylie and I know they would want it used. 175 Councilman Messenger asked the City Manager John Pitstick if he was saying the Jaycees could not use this room. City Manager John Pitstick said no, I meant there was the Community Room for the Jaycees. You can have it open to who ever you want. Councilman Messenger said the Jaycees are doing a lot for the City and I just can' t see off setting them. City Manager John Pitstick said his concern was the Bluebonnet Room opens into the Library, so for clubs that have used this room have met in the day when the Library was open. Mayor Pro Tem Akin said to add that the furniture and fixtures be taken care of . Motion was made to approve policy on Bluebonnet Room along guidelines of civic organizations. Seconded by Councilman Messenger. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Akin - in favor, Councilman Swartz - in favor, Councilman Messenger - in favor, Councilman Blakey - in favor, Councilman Naish - in favor. This motion carried with all in favor. APPROVAL OF AN AGREEMENT BETWEEN THE CITY OF WYLIE AND WSA: City Manager John Pitstick said he met with WSA last night and I feel they are happy with this Agreement . Agreement calls for the City taking a more active part in the maintenance of the Park. WSA is more in the organization of sports and contributing $3 ,000. to the City each year . Mr. James Ferguson on Parks and Recreation Board, stated I was not able to be here at the meeting of WSA and YMCA. I want to make a few points. Park and Recreation Board has tried to see that we have a wider range of activities in Wylie, including senior citizens and youth. We felt the agreement Park and Recreation Board and WSA and YMCA was going to incorporate a support group. Our concern is that there will be two entities and who will govern who . If the proposal goes on there are some recommendations we would like to make: 1. see that there is no over lapping 2 . City be involved in scheduling 3. City be involved in evaluating WSA 4 . In WSA pursuit of excellence they look into establishing experts who can schedule activities and look into liability insurance City Manager John Pitstick said he had tried to cover what the Park and Recreation Board wanted. They still want to be actively involved . 176 Councilman Messenger said on professional staff that will come from the City at a time when we can have a park superintendent and other employees. Mr. Ferguson said by bring the two together we can have better programs and more professional groups. It is very important for both services to exist and by doing this now we can provide more services. Councilman Naish said maybe this is a compromise for WSA to have outdoor sports and YMCA have indoor sports. Mr. Ferguson said just don' t lose either entity. Mrs. Jill Tomek said on Oct. 6th meeting the Park Board was concerned with the wording of item 2 , wanted it to say WSA would have all outdoor sports. Councilman Messenger said there are no indoor activities. Mrs. Tomek said to add that the agreement would be reviewed on September 1 of each year and the Park Board will continue reviewing periodically throughout the year. Also add that the City of Wylie can withdraw the agreement if broken by WSA. The Park Board wants to made the decision of what the $3 ,000 goes for. Councilman Messenger said WSA will make recommendations and the Park Board can also make ..� recommendations, but the Council will make the final decision. Mrs . Tomek said another concern of the Park Board is that we meet with City Council and WSA so we know what is happening. The Park Board needs to have more control over WSA. Mayor Trimble said if WSA does not uphold their agreement, then the City Council can pull it. Mayor Trimble asked about the September 1 date. Councilman Messenger said in July and August WSA does not have as many activities and this would be a better time for them, and make the agreement effective on September 1 of each year. Councilman Naish said the $3,000 . has to stay in our Parks, not just sports but in all our Parks . Motion was made by Mayor Pro Tem Akin to approve the agreement with the Park Board reviewing WSA. Seconded by Councilman Swartz . The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Akin - in favor, Councilman Swartz - in favor , Councilman Messenger - in favor, Councilman Blakey - in favor, and Councilman Naish - in favor. This motion carried with all in favor. Mayor Trimble called for a 15 minute recess in order for the Agreement between WSA and City of Wylie to be signed. 177 APPROVAL OF REVISED FINAL PLAT OF TWIN LAKES SUBDIVISION PHASE I : This property is located on S. Ballard and is commonly known as the Thrisk Property. Mayor Pro Tem Akin thanked Mr . Tobin for changing the street names. Mr . Homeyer said the main changes are the street names and the Lone Star Gas easement. This plat revises lot 1-6 in Block A, lots 43-48 in Block D and the gas easement is 5 feet off this lot line so there is no problem with a fence being put up. Councilman Messenger asked if there were any major problems with the gas line. Mr. Homeyer said no. Motion was made by Mayor Pro Tem Akin to approve the revised final plat of Twin Lakes Subdivision Phase I . Seconded by Councilman Messenger. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Akin - in favor, Councilman Swartz - in favor, Councilman Messenger - in favor , Councilman Blakey - in favor, and Councilman Naish - in favor. This motion carried with all in favor. APPROVAL OF A RESOLUTION FOR YMCA AND WISD TO ENCOURAGE AND PROMOTE AN INDOOR SPORTS ACTIVITIES PROGRAM: Councilman Messenger said this was brought up by WSA last night and they just received a copy of this. WSA currently runs a youth or men basketball program. Kathy Upshaw said today I talked with Betty Stephens and she has no problem working with WSA or YMCA. I talked with YMCA, it cost $60 .00 plus $25.00 to play football . YMCA does not give uniforms, $32 .00 just to play basketball plus the uniform which is approximately $20.00. This is high for someone with several children. The school does have guidelines and WSA has no problem and we feel WSA can work with the School on this and have a good program. Councilman Swartz said you mentioned what YMCA charges just to play , what does WSA charge. Ms. Upshaw said YMCA is $32.00 plus uniform and WSA is $25 .00 and they give you a jersey . WSA is in Wylie and the money in YMCA may not stay in Wylie. Councilman Naish said $60 .00 membership and $32 .00 for basketball and $20 .00 uniform, this is $112 .00 . Councilman Messenger said $112 .00 for basketball , I would not pay this for my boys to play. Mayor Pro Tem Akin said who is going to pay for the lights, heating of the buidling for using the Community Room. City Manager John Pitstick said they were here this summer for youth and senior citizens. We are looking for a way to keep the activities open all year and they felt they could if they had basketball . 178 Councilman Naish said we need to look at can the City afford the YMCA and do the citizens support them. Councilman Swartz said if we can offer sports that have not been offered then that is ok, but WSA has been handling basketball . Mr. David Orr wanted to know who from the School has asked you to do this . City Manager John Pitstick said the concern from the School has said tell us who to deal with. Mayor Trimble said what he is saying is it is a school building, so let the school decide. Mr . Jim Ferguson wanted to know if the Park Board could work with the School - WSA - YMCA. The basic effort is to get school to work with us in providing some facilities. Ms. Upshaw said she spoke with Betty Stephens today and she is willing to work with WSA as well as the YMCA. Councilman Messenger wanted to know if WSA was interested in Volleyball program. Mayor Trimble said he is in support of not having a resolution. Motion to table this item was made by , Councilman Messenger. Seconded by Councilman Swartz . The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Akin - in favor, Councilman Swartz - in favor, Councilman Messenger - in favor , Councilman Blakey - in favor, and Councilman Naish - in favor . This motion carried with all in favor to table. APPROVAL OF A RESOLUTION DECLARING A NEED TO ACQUIRE A FIRE RESCUE BOAT UNDER THE PROVISION OF TITLE 8, SECTION 252 .021 OF THE LOCAL GOVERNMENT CODE AND AUTHORIZING THE CITY MANAGER TO SUBMIT A BID: City Attorney Rob Dillard said the competitive bid makes exception if you decide it is a safety or health matter . Motion was made by Councilman Naish to approve the Resolution. Seconded by Councilman Messenger. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Akin - in favor, Councilman Swartz - in favor , Councilman Messenger - in favor, Councilman Blakey - in favor, and Councilman Naish - in favor. This motion carried with all in favor . APPROVAL OF AN ENGINEERING FIRM FOR A REGIONAL WASTEWATER PLANNING FEASIBILITY STUDY: City Manager John Pitstick said there have been some long discussion with Murphy, Sachse, Rowlett and Wylie. City Managers from these cities have interviewed the engineering firms. This is a feasibility '�^^ study for a Regional Wastewater Treatment Basin. All of the cities as well as staff recommends Shimek, Jacobs and Finklea. 179 Mayor Pro Tem Akin and Councilman Messenger questioned Murphy not participating. Councilman Messenger said they could add to their water and sewer bills just like Wylie had to. Mayor Trimble said Murphy is under enforcement order from TWC and I feel we should include them. Councilman Naish wanted to know if this is a firm estimate or is it going to keep going up. City Manager John Pitstick said it depends on what they find, this is an estimate. Mayor Pro Tem Akin said we have had studies with NTMWD, going down Muddy Creek will this help any on this . City Manager John Pitstick said yes. Motion was made by Councilman Messenger to approve Shimek, Jacobs and Finklea as the Engineering Firm to conduct a feasibility study for a Regional Wastewater Treatment Basin. Seconded by Councilman Swartz . The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Akin - in favor, Councilman Swartz - in favor, Councilman Messenger - in favor , Councilman Blakey - in favor , and Councilman Naish - in favor. This motion carried with all in favor. AWARD OF BID FOR SALE OF WATER TOWER LOCATED AT OLD POLICE STATION: Mayor Pro Tem Akin wanted to know why we keep trying to dispose of this 65 year old marker for the City. Councilman Swartz said the cost of insurance and maintenance is very high and I will have to go with staff' s memo with the recommendation of denying the bid. Motion was made by Councilman Swartz to deny all bids for the sale of the water tower . Seconded by Mayor Pro Tem Akin. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Akin - in favor , Councilman Swartz - in favor, Councilman Messenger - in favor, Councilman Blakey - in favor, and Councilman Naish - in favor. This motion carried with all in favor. AWARD OF BID FOR SUPPORT VEHICLE FOR FIRE DEPARTMENT: The low bid was from Stakley Chevrolet in the amount of $14,010. with 90 to 100 day delivery upon order placement. There were five bids received . Motion was made by Mayor Pro Tem Akin to award the bid to Stakley Chevrolet in the amount of $14,010 . Seconded by Councilman Messenger. Councilman Naish wanted to know if this included title and license fees. Mr. Johnson said it would not change the bid any. 180 The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Akin - in favor, Councilman Swartz - in favor, Councilman Messenger - in favor, Councilman Blakey - in favor, and Councilman Naish - in favor. This motion carried with all in favor. GRANTING AUTHORIZATION TO STAFF TO SEEK BIDS FOR TWO POLICE CARS: Motion was made by Mayor Pro Tem Akin to approve authorization for staff to seek bids for two police cars . Seconded by Councilman Swartz . The vote was as follows: Mayor Trimble - in favor, Mayor Pro Tem Akin - in favor. Councilman Swartz - in favor, Councilman Messenger - in favor, Councilman Blakey - in favor, and Councilman Naish - in favor. This motion carried with all in favor. PRESENTATION ON POSSIBLE ANNEXATION PROGRAM: City Secretary Carolyn Jones presented five areas for annexation. The first annexation is located between FM 1378 and McCreary Road . There are 1,205.55 acres in this area. The second annexation is located between Highway 78, Kreymer Lane and Brown Streets. There are 122. 19 acres in this area. The third annexation is located between Paul Wilson Road and N. Ballard and Brown Streets. There are 72 . 81 acres in this area and staff recommends this being pulled as there is still a lot of work to be done in acquiring the legal descriptions. The fourth annexation is adjacent to Century Business Park and Highway 78 . One of these property owners have come forward and requested annexation, that this the Ben Alvardao property. There are 26.65 acres in this area. The fifth annexation is adjacent to Alanis and S. Ballard Streets . There are 92 .54 acres in this area. Mr . Ron Homeyer said that Annexations 2 , 4 and 5 do have water and sewer close to the property. Annexation 1 will have to have water and sewer brought to them. Mr. Homeyer also stated that in some of these annexations the City will acquire rock roads that the County now maintains, but will be the City' s responsibility after annexation. Councilman Messenger said the Council needs a work session on this so we can discuss each property. Mayor Pro Tem Akin said he would not support this until he has cost figures VS revenues. City Manager John Pitstick said our police are out there now driving through to get to our City. Mayor Trimble said our instructions to staff was to fill in the donut holes. City Manager John Pitstick said we can give you current value from County roll , I do not think it will be a big revenue. We are trying to fill in the holes . After some discussion a .., work shop was set up for October 20th. 181 REJECTION OF ALL BIDS ON MOTOR GRADER AND AUTHORIZE STAFF TO READVERTISE FOR SEALED COMPETITIVE BIDS: Mr. James Johnson said low bid from First National Bank of Sachse has sold the motor grader. Staff recommends rejecting all bids and seeking bids again. Councilman Naish said to state in the bid we have 30 days . Motion was made by Councilman Naish to reject all bids on the motor grader and to readvertise for sealed competitive bids. Seconded by Councilman Messenger. The vote was as follows : Mayor Trimble - in favor, Mayor Pro Tem Akin - in favor, Councilman Swartz - in favor, Councilman Messenger - in favor, Councilman Blakey - in favor, and Councilman Naish - in favor. This motion carried with all in favor. CITIZEN PARTICIPATION: Mayor Trimble invited anyone wishing to address the Council to come forward and state their name and address for record and to keep their comments to within two minutes. There were no speakers at this time. COUNCIL DISCUSSION: Councilman Naish thanked Mr. Homeyer for the answer on the check valves. Mr . Homeyer said it is not open fill, 250 gallons back flowing, sometimes it registers and sometimes it does not. Mr . Homeyer said it was his opinion that it has been leaking all year long. City Manager John Pitstick said that Mr . David Stephens said they would be willing to work with us . Councilman Naish wanted to know about the meeting with the Highway Department . Mr. Homeyer said it was set and he would get the time and date to the Council . Councilman Naish said on the ordinance violations , some of these complaints keep going on and on, when are we going to take action. City Manager John Pitstick said we try to get volunteer compliance, if they do not respond, we can go to court . Councilman Blakey wanted to know the status on Birmingham Street . Mr. Homeyer said the gas line is completed and the change over should be made and storm drainage should begin shortly. Councilman Blakey wanted to know if when pouring the concrete, can it be checked for ponding . Councilman Blakey wanted to know the plan of action regarding the portable sign ordinance. Mayor Trimble said there will have to be a work shop. Councilman Messenger wanted to know the status on the Park project of reconstructing the play ground equipment . City Manager John Pitstick said it is budgeted and we are talking to the Park Board Thursday night about this . We want to survey the park for a complete grading and drainage plan and then extend the sprinkler system. 182 Mayor Pro Tem Akin said the 88 tax statements have not gone out . Mr. Johnson said we have just received them. "'" Mayor Pro Tem Akin stated that he sees a lot of leaks, do we keep check of this and report them. It looks like meters leaking . Also street work needed to be done, winter rains coming, cracks are large in Cottonbelt St . and Jefferson St. Mayor Pro Tem Akin also stated that there were 15 markers turned over in the cemetery this past week. There has also been a problem with police escorts for funerals. We need to escort them across the highway. Chief of Police Royce Abbott said we have always done this, I was not aware of this problem. Councilman Swartz thanked Mr. Abbott and Mr . Faires for their help and stated that Mr. Johnson said we do have limit signs ordered. Councilman Swartz said he thinks the police department should push to keep the trucks out of the places they should not be. City Secretary Carolyn Jones reminded Council TML conference information sheets needed to be turned in right away if the Council wanted to attend. City Manager John Pitstick thanked Larry Allen for coming to the meeting tonight, as he had to take off work to be here. — Also the S. Ballard Street tack coat was put on today. There are flyers on Save the Library Day, would like to put this in our water bills if council does not mind. Mayor Trimble recessed the open meeting and convened Council into Executive Session at 9: 50 P.M. under the authority of Article 6252-17 V.A.C.S. , Section 2 paragraph "e" consultation with City Attorney regarding legal matters in Tax Collections and pending Tax Collection litigations and paragraph "g" Personnel Matters. Mayor Trimble reconvened the open meetin at 11:55 P.M. , there being no decisions from executiv session, a motion was made to adjourn with all in favo. // ,r // - /7 Chuck Trimble, Mayor ATTEST : ,``y�``eaa rnrn „ �ry ,e<`.s, ‹.- Ili Carolyn nes y Secretary tr*cti 3 'ujlfUiiliititit'���1i,��