04-24-2000 (City Council) Minutes (02) MINUTES
Joint Meeting
Wylie City Council & Library Advisory Board
Monday, April 24, 2000
Smith Public Library-800 Thomas Street
Wylie,Texas
CALL TO ORDER
The Mayor called the Joint Meeting between the Wylie City Council and the Library Advisory Board to order at
8:45 p.m. with the following Councilmembers present: Joel Scott,J.C. Worley, Merrill Young and Chris Trout.
Councilwoman Allen was absent and Place 3 vacant.
Library Board Members present include: Dan Hendrix,Grace Morrison, Gerry Whit and Shirley Burnett.
Staff present included: Mindy Manson,Interim City Manager, Mignon Morse,Library Director; Phyllis Floyd,
Technical Services Librarian, and Barbara Salinas, City Secretary.
TOUR AND PRESENTATION
Ms. Morse provided a tour of the Library facilities and explained the various services offered by the Library.
After the tour was complete the Council,Library Board and staff convened in the Bluebonnet Room where Ms.
Morse presented the long range plan for the Library.
Ms. Morse presented the components of her presentation which included the purpose and goals of the long range
plan, status of current library facility,demographic projections,population projections and citizens comments
from the library survey conducted in 1998-99. She stated that the plan will assess the following areas: existing
space and recommend future requirements,collections,technology, staffing and programming needs with a focus
on children programs; suggested time frame,locations and costs for a new library.
Ms. Morse stated that the current facility is 7,000 square feet and that the Texas Library Association (TLA)
standard is 7.5 per capita which calculates to 9, 750 based on a population of 13,000. She noted that TLA
standards are currently under revision to be proposed to the Legislature during the next legislative session. Ms.
Morse cited current spacing needs such as limited space for additional computers, seating for patrons,increase
in usage of the Bluebonnet Room, crowded library programs and collection space limitations. To further
demonstrate the spacing needs,Ms. Morse displayed a graph that demonstrated the current collection size versus
the recommended collection size for the current facility. Ms. Morse also used population projects based on the
1997 Impact Fee Study. There was some discussion with regard to implementation of a"fee", similar to that of
the Impact Fee,for new residents to help fund a new library. Ms. Morse continued with demographic projects
for 2004 to show increased population and future demand for services.
Ms. Morse displayed comparisons of Web Site usage that shows a dramatic increase from 1999 to 2000.
Although circulation is down,patronage is up. She explained that the figures are generated from the automatic
counter that keeps a numeric count of all patrons. She stated that there seems to be an overall increase in those
who visit the library for services other than books. She cited computers, meetings and reference materials as
additional sources that contribute to the increased patronage count. Ms. Morse stated that the 1999 Summer
Reading Club attendance also shows an increase of 36%over 1998.
Ms.Morse presented a graph that clearly displayed the results of the survey of patrons with regard to needs. The
survey ranked additional space needs in the following order: Collections,Internet Stations, Children Programs
and Adult Programs. Requests for additional materials were ranked as follows: Videos, Juvenile Fiction,
Juvenile Non-Fiction and Adult Fiction. The Library received 1,110 completed surveys.
Ms. Morse concluded her presentation by describing a new program that will soon be available for senior citizens.
She stated that the Library is working with Mr. Robert Diaz, Community Center Coordinator, to supply the
Seniors at the Community Center a collection of books that will be rotated periodically. Books will also be made
available to those seniors who are homebound and receive home meal delivery. Ms. Morse stated that this
program will begin in August, after the Summer Youth programs have concluded,since both she and Mr. Diaz
are both involved with various youth programs.
ACTION ITEMS
A. Consider and act upon approval of a professional services contract for F.Mason and
Associates, a library consultant firm, not to exceed $18,000.
Councilman Worley asked Ms.Morse what her intentions were for the remaining$2,000 of the allocated$20,000
from 4B funds,if the$18,000 were approved for the consultant. Ms. Morse explained that the remaining$2,000
would be used toward the purchase of books and materials. Councilman Young had concerns regarding what the
consultant would provide. Ms.Morse explained that the consultant will be able to provide projections with regard
to technology,collections, and possible locations for a new library.
Councilman Worley made a motion to approve the professional services contract for F.Mason and Associates,
a library consultant firm,not to exceed$18,000. Councilman Scott seconded the motion. A vote was taken and
the motion passed,5-0. Councilwoman Allen absent and Place 3 vacant.
ADJOURNMENT
With no further business to come before the Council,the joint meeting was adjourned.
1
J ondy,Mayor
Attest:
arb a A. a , City-Secretary