08-21-1990 (WEDC) Minutes i7q
MINUTES
CALLED JOINT MEETING
CITY COUNCIL AND ECONOMIC DEVELOPMENT COMMITTEE
AUGUST 21, 1990
The City Council of the City Wylie met in joint session with the
Economic Development Committee in a called session on Tuesday,
August 21 , 1990 at 7 : 00 PM. A quorum was present and notice of
the meeting had been posted in the time and manner required by
law. Those present were Mayor John Akin, Mayor Pro-Tem, Don
Hughes, Councilwoman Pat Stemple and Councilmen William Martin,
Percy Simmons, Chuck Wible and Steve Wright. Members of the EDC
present were Jim Smith, John Yeager, James Blakey, Bart Peddicord
and Raymond Cooper . For the City Staff, Bill Dashner , City
Manager, James Johnson, Director of Finance and Secretary,
Barbara LeCocq
The meeting was called to order at 7 : 00 PM by Mayor John Akin.
City Manager , Bill Dashner introduced Charles W. Shipley of
Shipley & Inhofe, 34091 First National Tower , Tulsa, Oklahoma
74103 , and David Buchanan of Jones & Neuse, Inc. , Engineering &
Environmental Consultants, 11811 IH10 East, Suite 275, Houston,
Texas 77029 .
At 7 :05 PM, Mayor Akin asked for a motion to recess the open
meeting. Motion made by Councilman Wright , second by Councilman
William Martin.
At 8 : 30 PM, open meeting reconvened by Mayor John Akin who
expressed a welcome to the Board of Directors of the Economic
Development Committee.
The Mayor asked for discussion of the EDC by-laws . The City
Manager reviewed the previous events leading to this meeting by
saying that the Council had discussed this item at the last
regular meeting of the Council and had called for this joint
meeting to review and comment on the proposed by-laws of the
Committee and go over some areas to get a draft agreement.
Points of discussion:
Terms of Directors:
Jim Smith & John Yeager - 3 yr terms
James Blakey & Bart Peddicord - 2 yr terms
Raymond Cooper 1 yr term
Number of Directors:
Stated that five members is mandated by the enabling
statute , with Mayor and City Manager to be ex-officio
members of Board of Directors .
Alternate director to be appointed by City Council . Staff
directed to place item on next agenda .
Igo
Officers of the Board of Directors :
Jim Smith: President
John Yeager : Vice President
Bart Peddicord: Secretary/Treasurer
Linda Hamer: Recording Secretary
Board has discreteion to spend 10% of funds for non-tangible
items . Recommend support of Chamber of Commerce brochure
program to some degree and expenditure for attorney to write
corporate charter . Investment policy dictated by State.
Section 4 .03 paragraph (1) . Discussed bond amount for board
officers . ($50 ,000)
Section 4 .04 - Duties of the Board, item 4 . , paragraph a . , sub-
paragraph 5 . required annual report. Director of Finance
recommended it coincide with the City' s audit date of January
31st . Recommends fiscal year parallel City' s fiscal year - Oct
1 thru Sept 30 .
Section 8 .02 - Monthly reports - should meet Council standards.
Section 13 .01 Indemnity - request for clarification . City
Manager explained that the indemnity is protection against
lawsuit . Indemnity is void if law has been broken.
Documentation of Philosophy: Exists at this time, copy will be
made available.
City staff directed to submit by-laws to City Attorney to review
and check for any violation of City Charter and for legalities.
City Manager noted that City Attorney checks only for legal
aspects, does not comment on philosophy.
City Staff directed to have City Attorney draw corporate charter
for Economic Development Committee.
Joint session adjourned at 9 : 15 PM with Raymond Cooper expressing
his expectation that with the cooperation of the committee and
the City, the benefits to Wylie could be considerable.
CONSIDER APPROVAL OF THE BY-LAWS FOR ECONOMIC DEVELOPMENT BOARD
OF DIRECTORS : A motion was made by Councilman Wright to table,
duly seconded and approved .
DISCUSS AND CONSIDER THE PROPOSED FY90-91 CITY BUDGET: Mayor
Akin asked City Manager, Bill Dashner to make presentation. Mr .
Dashner noted the most important message was the impact of City' s
22% debt service obligation. Normal debt service is between 10%
and 15%
CM' s recommendations: Additional personnel in City Secretary' s181.
office and four (4) additional employees in the street
department. Retention of seasonal help in streets can be used to
address drainage problems.
Recommend hiring full-time professional Fire Chief . Original
plan was for hiring Jan 1 , 1991 ; however , would like to move that
date up to October 1 . 1990
ITEMS FOR DISCUSSION:
Workmen' s Comp costs vs. "self-insurance" with catastrophic
coverage. Director of Finance stressed importance of
catastrophic coverage . Staff now making study of
comparative costs .
Implementation of safety training program for City
Employees .
CM asked for directive from Council regarding $54 ,000 merit
program. Cannot justify fund with need to raise tax rate,
sanitation rate, etc . Recommend 3% across the board
increase in salaries. This is not a COLA raise.
Need for budget policy statement.
Carryover of revenue funds from previous year into new
budget year . Charter calls for 5% reserve. Need
approximately $300 ,000 carryover to meet obligations until
tax revenues begin to be received .
Developmental inspection fee. Cannot be considered a
revenue. Intent is to pay for inspection costs only.
City' s fees are lower than surrounding communities . Code
Enforcement Officer-Building Official making a survey.
Reactivation of Impact Fee program. Have received legal
opinion (acquired from City of Mesquite) that the City can
collect this fee without amendment to existing ordinance.
City Manager Recommendations for funding FY90-91 budget:
6% increase in ad valorem tax (61 .150 cents per $100 of
assessed value) .
Sanitation $10 .73 +. 70 = $11 . 30 per customer . City has not
passed on increased costs from contractor for the past three
years .
Software for Utility Billing : Present program not adequate
to track gallons purchased by City to gallons sold to
consumer. Result is insufficient accounting and probable
significant loss of revenue.
182
Collection of delinquent accounts. Director of Finance
recommends the use of a collection agency.
Sales Tax Revenue: Director of Finance advises there has
been significant increase in this area but cautions that the
present crisis and the looming recession could severely
impact any increases that appear at this point . Noted that
Sanden International , at this point, has been the major
contributor to the increase in sales tax .
Closing of lift stations: Lift stations are being taken off line
as sections of new sewer line are activated. Three lift stations
at Southfork deactivated .
Perimeter Street fund: Director of Finance advised that
there is a considerable sum in the perimeter street fund
that is available for use in funding street reconstruction.
Council Reserve: Director of Finance advised that there is
a CD in the amount of $96 ,000 in the Council Reserve.
New Fire Truck: Director of Finance advised that it takes
several months to take delivery on a new truck after it has
been ordered . Specs should be developed soon . Payment
would not begin until 1992 . CM stated that staff and
Council would be looking at new equipment during TML in
October, formulating decision on type of equipment needed .
City Manager asked for directive to place Budget Public
Hearing on agenda for September 28 , 1990 . So directed .
DISCUSSION OF BUDGET FOR DEPT. 103 : CM directed to check
the department budget and justify figures. CM advised that
City Manager has the discretion to move funds from one line
item to another within departmental budget; however , does
not have the authority to move funds across departmental
lines in order to balance budget. Dir . of Finance pointed
out that while budgeted funds in various line items had not
been expended , the overall ' 89-90 budget was not over
funded.
Employment of environmentalist. City Manager noted that
NTMWD had an invironmentalist on staff and that the City had
access to information from that source. Also , that the City
Engineer had the expertise to act in that capacity.
Mayor Akin asked for motion to adjourn. Motion made and
seconded . Meeting ad joUt1�}v``° 3.!1l[df�rdn;;�✓
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