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08-14-2007 (City Council) Minutes Wylie City Council CITY OF WYLIE Minutes Wylie City Council Tuesday, August 14, 2007 -6:00 pm Wylie Municipal Complex - Council Chambers 2000 Highway 78 North CALL TO ORDER Announce the presence of a Quorum. Mayor John Mondy called the meeting to order at 6:03 p.m. Council Members present were: Mayor Pro Tern Red Byboth, Councilwoman Kathy Spillyards, Councilman Carter Porter, Councilman Merrill Young, Councilman Rick White and Councilman David Goss. Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Finance Director, Larry Williamson; Public Services Director, Mike Sferra; Planning Director Renae' 011ie; Assistant Police Chief John Duscio; Building Director Johnny Bray; Fire Chief, Randy Corbin; City Engineer, Chris Hoisted; Public Library Director, Rachel Orozco; City Secretary, Carole Ehrlich, and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE Reverend Keith Sprugeon, Pastor of the New Hope Christian Church gave the Invocation and Councilman White led the Pledge of Allegiance. PRESENTATIONS • Battle of the Badges Award Presentation (J. Duscio, Assistant Police Chief/R. Corbin, Fire Chief) Mr. Mike Gonzalez representing Carter Blood Care presented the Battle of the Badges Award to the Wylie Police Department. He stated that the Fire Department had raised 53 pints of blood but the Police Department had prevailed at 60 pints of blood, all donated by volunteers. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. No citizens were present to address Council under Citizens Comments. Minutes—August 14, 2007 Wylie City Council Page 1 CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Approval of the Minutes from the July 24, 2007 Regular Meeting and the July 31, 2007 Special Called Meeting of the City Council. (C. Ehrlich, City Secretary) B. Consider, and act upon, authorizing the Mayor to execute a water line easement, in the amount of$13,064.00, with McCreary/Donihoo Partners, Ltd. for the McCreary Road water transmission line. (C. Hoisted, City Engineer) C. Consider, and act upon, Resolution No. 2007-21(R) authorizing the Mayor to enter into an Interlocal Agreement with the Collin County Commissioners Court to include the City of Wylie and its extraterritorial jurisdiction in the Collin County Environmental Health Care Services program. (J. Bray, Building Director) Council Action A motion was made by Councilman Young, seconded by Councilman White to approve the Consent Agenda as presented. A vote was taken and passed 7-0 REGULAR AGENDA Public Hearings 1. Hold a Public Hearing and consider, and act upon, a change in zoning from Agricultural (A) to Agricultural/30 (A130) District, generally located east of Kreymer Lane and approximately 350 feet south of Brown Street. (1500 Kreymer Lane) ZC 2007-03 (R. 011ie, Planning Director) Staff Comments Planning Director 011ie addressed Council stating that the subject property is located at 1500 Kreymer Lane, approximately 350 feet south of Brown Street and totals 5.0 acres. The property is currently zoned Agricultural and being used for agricultural purposes (horses) and an accessory building (barn) occupies the middle portion of the property. Because the property was in a holding zone of Agricultural, it must now convert to permanent zoning prior to construction of an approximate 4,000 sq. ft. house and prior to the issuance of building permits. The Comprehensive Plan recommends low density residential for the subject property. The AG/30 District allows for agricultural uses including raising of animals and providing private stables. Surrounding properties to the south and east consist of existing mid to low density residential uses. Mayor Mondy opened the Public Hearing (Zoning Case #2007-03) at 6:12 p.m. No citizens were present to address Council during the Public Hearing. Mayor Mondy closed the Public Hearing at 6:12 p.m. Minutes—August 14, 2007 Wylie City Council Page 2 Council Discussion Mayor Monday asked Planning Director 011ie what the A/30 represented in lot size. Ms. 011ie replied that A/30 represented a minimum of 2 acres and house size of at least 3,000 sq. ft. She explained that the actual requested house size for the new permit would be closer to 4,000 sq. ft. Mayor Mondy asked if there was a limitation of animals that could occupy the lot. Planning Director 011ie replied that she would figure the exact size of the lot minus the area that would have the home construction and report back to Council on the number of livestock that could be on the property per the zoning ordinance. Mayor Mondy asked Planning Director 011ie if the applicants were aware of the new high school being constructed close by and the additional traffic this would cause. Ms. 011ie replied that the applicant was aware of the new construction. Council Action A motion was made by Councilman Porter, seconded by Mayor Pro Tern Byboth to approve a change in zoning from Agricultural (A) to Agricultural/30 (A/30) District, generally located east of Kreymer Lane and approximately 350 feet south of Brown Street. (ZC 2007-03) A vote was taken and passed 7-0. 2. Hold a Public Hearing to consider proposed amendments to the Thoroughfare Capital Improvements Plan. (C. Holsted, City Engineer) Staff Comments City Engineer Holsted addressed Council stating that on June 26, 2007 Council adopted an Ordinance setting the date for a public hearing on the Thoroughfare Capital Improvements Plan. Section 395 of the Local Government Code specifies the process necessary for the implementation of impact fees which includes a public hearing to discuss the thoroughfare CIP. The CIP identifies projects necessary over the next ten years to serve the projected growth of the City. He reported that an agenda item to approve these changes would be presented to Council at the next regular scheduled meeting on August 28, 2007. Mayor Mondv opened the Public Hearing to hear input regarding the proposed amendments to the Thoroughfare Capital Improvements Plan at 6:14 p.m. No citizens were present to address Council during the Public Hearing. Mayor Mondy closed the Public Hearing at 6:14 p.m. Action on this item will be taken at the August 28, 2007 Council Meeting. General Business 3. Consider, and act upon, reimbursement to Parsons-Warner, LLC, in an amount not to exceed $76,001.75, for the installation of a 12-inch water line along Lakefield Drive. (C. Holsted, City Engineer) Staff Comments City Engineer Holsted addressed Council stating that the City of Wylie's Water System Capital Improvements Plan (CIP) identifies the improvements to the system necessary to serve the future growth of the City. The water model that was developed as part of the CIP indicated that a 12-inch water line would be necessary along the extension of Lakefield Drive from Parkside Drive to FM 1378. The project Minutes—August 14, 2007 Wylie City Council Page 3 was included in the most recent Water and Wastewater Impact Fee Update. The construction of the water line has been completed by the developer of the Parkside subdivision. Council Action A motion was made by Councilman Young, seconded by Mayor Pro Tern Byboth to approve reimbursement to Parsons-/Warner, LLC, in an amount not to exceed $76,001.75, for the installation of a 12 inch water line along Lakefield Drive. A vote was taken and passed 7-0. 4. Consider, and act upon, Ordinance No. 2007-25 amending Section 2 of Ordinance No. 2004-25 and Article IV, Section 110-133 of the Code of Ordinances, establishing a School Zone for certain streets; establishing Prima Facie Maximum Speed Limits during school hours in such zone; providing for installation of signs and markings; regulating vehicular and pedestrian traffic and providing for a penalty for the violation of this Ordinance. (J. Duscio, Assistant Police Chiej) Staff Comments Assistant Police Chief Duscio addressed Council stating that due to the vast development of Birmingham Farms subdivision, the City of Wylie and Wylie ISD found it necessary to add an additional school crossing guard at Park Blvd. and Georgiana. The current school zone on Park Blvd. starts on Country Club and ends just east of Cheyenne. The school zone starts back east of Georgiana and ends at Westgate Way. Staff is requesting Council approve one continuous school zone on Park Blvd. from Country Club to Westgate Way. Council Action A motion was made by Mayor Pro Tern Byboth, seconded by Councilman Porter to approve Ordinance No. 2007-25 amending Section 2 of Ordinance No. 2004-25 and Article IV, Section 110-133 of the Code of Ordinances, establishing a School Zone for certain streets; establishing Prima Facie Maximum Speed Limits during school hours in such zone; providing for installation of signs and markings; regulating vehicular and pedestrian traffic and providing for a penalty for the violation of this Ordinance. A vote was taken and passed 7-0. 5. Consider and act upon Resolution No. 2007-22(R) accepting the proposed property tax rate for fiscal year 2007-2008; accepting the calculation of an effective tax rate; establishing dates for public hearings on the proposed property tax rate; and providing for the publication as provided by the Texas Property Tax Code. (L. Williamson, Finance Director) Staff Comments Finance Director Williamson addressed Council stating that In accordance with the "Truth in Taxation" laws of the State of Texas, notices must be published and two public hearings must be held if an entity's proposed tax rate exceeds the effective tax rate. Since the proposed tax rate exceeds the effective tax rate, the City is required to vote on the proposed tax rate and publish the results of the roll call vote at least seven (7) days prior to the first scheduled public hearing on August 23, 2007. A 2nd public hearing is scheduled for August 28, 2007. The Council may not adopt the tax rate at these hearings. Instead, at the end of the second hearing, it must set and announce the date, time and place of the meeting at which it will vote on the final proposed tax rate. This meeting must take place no less than three (3) days and no more than fourteen (14) days after the second public hearing. The City Council's vote on the tax rate is scheduled for September 11, 2007. The proposed budget is based on a tax rate of $0.73325 per $100 Minutes—August 14, 2007 Wylie City Council Page 4 valuation. Any change in the proposed rate will require revision of the proposed budget. The City is required by law to follow certain meeting and notice (publication) guidelines identified in the "Truth in Taxation"guide. Council Action A motion was made by Councilman White, seconded by Councilman Porter to approve Resolution No. 2007-22(R) accepting the proposed property tax rate for fiscal year 2007-2008; accepting the calculation of an effective tax rate; establishing dates for public hearings on the proposed property tax rate to be August 23, 2007 and August 28, 2007, and providing for the publication as provided by the Texas Property Tax Code. A roll call vote was taken and passed 7-0 with Mayor Mondy, Mayor Pro Tern Byboth, Councilwoman Spillyards, Councilman Porter, Councilman White, Councilman Young, and Councilman Goss voting for and none against. 6. Consider, and act upon, Resolution No. 2007-23(R) authorizing the Mayor to enter into an Interlocal Right Of Way Agreement between the City of Wylie and Wylie Independent School District to construct and maintain fiber optic telecommunications cable and conduits in the streets and Right Of Ways of the City of Wylie, Texas. (J. Butters, Assistant City Manager) Staff Comments Assistant City Manager Butters addressed Council stating that WISD currently has a fiber network in the Cities ROW. WISD needs to run fiber to the new schools and create a continuous loop. In the past, there has been confusion when fiber has had to be relocated because of street repair or construction. The purpose of the proposed agreement is to agree upon and document the parties' responsibilities, going forward. The proposed agreement does not change the basic terms that we have operated under, in that, we have never charged WISD for the use of ROW but the district does obtain permits and follow ROW construction standards. Council Action A motion was made by Councilman Porter, seconded by Councilman White to approve Resolution No. 2007-23(R) authorizing the Mayor to enter into an Interlocal Right Of Way Agreement between the City of Wylie and Wylie Independent School District to construct and maintain fiber optic telecommunications cable and conduits in the streets and Right Of Ways of the City of Wylie, Texas. A vote was taken and passed 7-0. READING OF ORDINANCES Title and caption approved by Council as required by Wylie City Charter,Article III, Section 13-D. City Secretary Ehrlich read the caption to Ordinance No. 2007-25 into the official record. Mayor Mondy asked for a 10 minutes recess before moving into the Budget Work Session. WORK SESSION • 3rd Work Session for Proposed FY2007-2008 Budget Mayor Mondy called the Council Work Session to order at 6:32 p.m. with all Council members in attendance. Minutes—August 14, 2007 Wylie City Council Page 5 Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Finance Director, Larry Williamson; Public Services Director, Mike Sferra; Planning Director Renae' 011ie; Assistant Police Chief John Duscio; Building Director Johnny Bray; Fire Chief, Randy Corbin; _ City Engineer, Chris Hoisted; Public Library Director, Rachel Orozco; City Secretary, Carole Ehrlich, and various support staff. Council members reviewed proposed budgets for FY 2007-2008 with individual departments. Departments presenting their FY2007-2008 budgets during the work session were: Planning Department, Building Department, Code Enforcement, Streets Department, Parks and Recreation Department, Library, and Utility Fund departments. Also presented were the combined services for both the General Fund and Utility Fund and special Revenue Funds (4B Parks and Recreation, Fire Training and Dispatch). Each department's director or supervisor reviewed the highlights of their budgets and reported the accomplishments for FY 2006-07 and discussed the objectives for FY2007-2008 with regard to the individual expense line items requested for the coming year. Additional information requested by Council included: request the City Manager to bring an agenda item to Council for policy options for sidewalk repair; implementation of future departmental performance measures; submit costs to include an additional "Green up Clean up" campaign each year; costs to increase staffing for the Wylie Wave program by two staff members to allow more youth to participate and the review of revenue generated from the program; address a plan to streamline permit processing to include online service for some phases for better customer service; a comprehensive plan for IT that includes these online services, and present an overview on current procedures and recommended changes to step up Code Enforcement , City wide. ADJOURNMENT With no further business before Council, Mayor Mondy adjourned the meeting at 11:40 p.m. Consensus of Council was to adjourn. ```���y���'Fity/,�� hn Mo dy, Mayor SEAL ATT STt. ',,,,, /Eit-, 'o%%•� ' ‘' Carole Ehrlich, ' ecretary Minutes-August 14, 2007 Wylie City Council Page 6