12-10-2013 (City Council) Minutes Wylie City Council
CITY OF WYLIE
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Minutes
Wylie City Council Meeting
Tuesday, December 10, 2013 — 6:00 p.m.
Wylie Municipal Complex— Council Chambers
300 Country Club Road, Bldg. 100
Wylie, TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Eric Hogue called the meeting to order at 6:00 p.m. City Secretary Carole Ehrlich took roll
call with the following City Council members present: Mayor pro tern Rick White, Councilwoman
Diane Culver, Councilman Keith Stephens, Councilman Bennie Jones, Councilman Todd
Wintters, and Councilman Nathan Scott.
Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Fire
Chief, Randy Corbin; City Engineer, Chris Hoisted; Planning Director, Renae 011ie; Finance
Director, Linda Bantz; Library Director, Rachel Orozco; City Secretary, Carole Ehrlich; PIO, Craig
Kelly, and various support staff.
INVOCATION & PLEDGE OF ALLEGIANCE
Fire Chief Randy Corbin gave the invocation and Collin County Justice of the Peace, Precinct 2
Judge Terry Douglas led the Pledge of Allegiance.
PRESENTATIONS
• Texas Recreation and Park Society-Communication Award Presentation (R. Diaz,
Superintendent)
Mayor Hogue presented the Texas Recreation and Park Society-Communication Award to
Recreation Superintendent Rob Diaz and member of the staff at the Wylie Recreation Center.
Diaz stated that the award was given for outstanding communication in social media. Diaz
explained the award is based on creativity, innovation and effectiveness of social media such as
Facebook, Twitter and other social sites. The submission was for the "Get Mobbed" promotion
staff di during the summer of 2013. It was designed to take participants to the Wylie parks during
National Parks Month.
Minutes December 10, 2013
Wylie City Council
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CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their
name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not
allowed to converse, deliberate or take action on any matter presented during citizen participation.
Paige Yonker, Angie McCrary, Lisa Mellers, and Stacey Dearman addressed council with
concerns regarding the Wylie Animal Shelter.
Sharon Dowdy addressed council regarding concerns with the new KCS Intermodal Facility.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by
one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed
from the Consent Agenda and will be considered separately.
A. Consider and act upon, approval of the Minutes of the November 12, 2013 Regular
Meeting and the November 21, 2013 Special Called Meeting of the Wylie City Council.
(C. Ehrlich, City Secretary)
B. Consider and place on file,the City of Wylie Monthly Revenue and Expenditure Report
for October 31,2013. (L. Bantz, Finance Director)
C. Consider and place on file, the City of Wylie Monthly Investment Report for October
31,2013. (L. Bantz, Finance Director)
D. Consider and place on file, the WEDC Financial Report for October 31, 2013. (S.
Satterwhite, WEDC Executive Director)
E. Consider and act upon, Ordinance No. 2013-46, amending Ordinance No. 2013-04
(Comprehensive Fee Ordinance) and Section XII (Municipal Court Fees) of Appendix
C (Wylie Comprehensive Fee Schedule) of the Wylie Code of Ordinances. (L. Davis,
Court Supervisor)
F. Consider and act upon, the approval of the purchase of a 14 passenger bus from
Alliance Bus Group Inc. in an estimated amount of $73,046.00 through a cooperative
purchasing contract with the HGAC Agreement #BT01-11, and authorizing the City
Manager to execute any necessary documents. (G. Hayes, Purchasing Agent)
G. Consider and act upon, approval of Resolution No. 2013-28(R) the City Manager of the
City of Wylie, Texas, to execute the agreement between the City of Wylie and
McCarthy Partners for Right Of Way acquisition services for the reconstruction of
Country Club Road from South Parker Road to North Parker Road. (C. Hoisted, City
Engineer)
H. Consider and act upon, approval of Resolution 2013-29(R) of the City Council of the
City of Wylie, Texas, hereby authorizing the City Manager of the City of Wylie, Texas,
to enter into an interlocal cooperative purchasing agreement between the City of
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Wylie City Council
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Rowlett and the City of Wylie for the use of the City of Rowlett's contracts. (G. Hayes,
Purchasing Agent)
I. Consider and act upon, Resolution No. 2013-30-(R) of the City Council of the City of
Wylie, Texas, to adopt the use of electronically submitted purchasing bids or proposals
in accordance with Texas Local Government Code 252.0415. (G. Hayes, Purchasing
Agent)
Council Action
A motion was made by Councilwoman Culver, seconded by Councilman White to approve the
consent agenda as presented. A vote was taken and the motion passed 7-0.
REGULAR AGENDA
1. Consider, and act upon, Ordinance No. 2013-47 amending Ordinance No. 2013-35
(2013-2014 Budget) for the purpose of distributing funds that were previously
budgeted for salary changes to the proper departments and accounts; providing for
repealing, savings and severability clauses; and providing for an effective date of this
ordinance. (L. Bantz, Finance Director)
Executive Summary
Finance Director Bantz addressed council stating that during a Work Session on November 21, 2013, the
City Council heard a presentation from Waters Consulting regarding the compensation study they
performed for the City. After discussion the Council directed staff to proceed with allocating funds that were
previously set aside for employee salary adjustments in the 2013-2014 budget to consider the
implementation of the recommendations made by the consultant to the fullest extent possible. This is now
being brought back for Council consideration in the form of an ordinance amending the 2013-2014 Budget
Ordinance as council requested.
Council Action
A motion was made by Councilman White, seconded by Councilwoman Culver to adopt
Ordinance No. 2013-47 amending Ordinance No. 2013-35 (2013-2014 Budget) for the purpose of
distributing funds that were previously budgeted for salary changes to the proper departments and
accounts; providing for repealing, savings and severability clauses; and providing for an effective
date of this ordinance. A vote was taken and the motion passed 7-0.
READING OF ORDINANCES
Title and caption approved by Council as required by Wylie City Charter,Article III, Section 13-D.
City Secretary Ehrlich read the captions to Ordinance No. 2013-46 and 2013-47 into the official
record.
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Wylie City Council
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WORK SESSION
• Discussion regarding funding for the Wylie Jubilee Bluegrass on Ballard scheduled
for July 5,2014. (C. Kelly, Public Information Officer)
Public Information Officer Craig Kelly, joined by Wylie Downtown Merchant Association President
Dede Burke, Vice President Jeremy Meier, and Treasurer Bobby Heath, requested $10,000
funding for the 2014 Wylie Jubilee Bluegrass on Ballard schedule for July 5, 2014.
Kelly provided a brief recap of the 2013 event and thanked Council for the $5,000 investment in
the 2013 event that met the Council's goals of marketing the City of Wylie to the surrounding area
and attracting first time visitors. Kelly reported that onsite survey's revealed that more than 50%
of attendees visited the historic downtown area for the first time. The Best Western Wylie Inn
sold 27 more rooms as compared to the same weekend last year; Ballard Street Café reported a
record day; 96 West Winery experienced record sales; and Taste of Home along with many other
merchants were experienced brisk sales. The car show had more than 100 entries and the more
than 50 Arts and Crafts vendors generated $3,800 for the Art Fund.
Kelly said that planning has already begun for the July 5, 2014, event and asked for direction from
Council on continuing to build the event and requested $10,000 in funding. He reported that the
hotel/motel fund balance currently stood at$109,000 and grows by approximately $5,000 a
month.
Kelly touted the solid partnership between the Downtown Merchants Association and the City of
Wylie saying the events like this are a win for both parties.
• Discussion regarding the possibility of implementing a Juvenile Case Manager
position. (L. Bantz, Finance Director)
Municipal Court Supervisor Lisa Davis addressed council stating that the current employee status
of the Wylie Municipal Court is one full time Court Administrator/Supervisor, two full time clerks
and one full time Bailiff/Warrant Officer. One part-time Prosecutor and two part-time judges are
also on staff.
The average number of cases filed per year is 2,500 adult and 200 juvenile cases; Sixty Six
percent of the juvenile cases are for non-traffic violations. Justice of the Peace Terry Douglas is
retiring as Collin County Precinct 2 Judge which creates a great possibility that current Failure to
Attend School cases will now be filed with Wylie Municipal Court. This will add approximately 300
cases to the court docket annually.
Davis recommended as a solution, to implement a Juvenile Case Manager position. Davis
explained that this position would benefit and prevent children from becoming further involved in
the justice system and curb juvenile crime. This is accomplished by acting as a liaison between
juvenile defendants and their parents; to assist and monitor progress of juveniles moving through
the programs; assure communication between juveniles, parents and the court; assist juveniles in
completing state required alcohol and tobacco awareness classes, and serving as Teen Court
Coordinator. Pursuant to Article 102.0174 Code of Criminal Procedure the court could add a
$5.00 fee to all convictions for providing the Juvenile Case Manager. .
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Davis explained that total costs for this position would be $74,445.84 with additional revenues of
$44,279.60; making the net cost approximately $30,166.24 annually. Davis noted that the
estimates given were conservative.
Judge Terry Douglas stated that he could not guarantee that the Wylie ISD would agree to utilize
the Wylie Municipal Court for school truancies but had a meeting with ISD staff set for January 20,
2014 to discuss this recommendation.
Direction from council was to move forward with an agenda item to implement the position for
consideration by council at a future meeting.
RECONVENE INTO REGULAR SESSION
Mayor Hogue reconvened into Regular Session at 7:10 p.m.
ADJOURNMENT
With no further business before the Wylie City Council, a motion was made by Councilman Jones,
seconded by Councilwoman Culver to adjourn the meeting at 9:10 p.m. A vote was taken and the
motion passed 7-0.
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Minutes December 10, 2013
Wylie City Council
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