01-28-2014 (City Council) Minutes Wylie City Council
CITY OF WYLIE
Minutes
Wylie City Council Meeting
Tuesday, January 28, 2014—6:00 p.m.
Wylie Municipal Complex—Council Chambers
300 Country Club Road, Bldg. 100
Wylie, TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Eric Hogue called the meeting to order at 6:00 p.m. City Secretary Carole Ehrlich took roll
call with the following City Council members present: Mayor pro tem Rick White, Councilman
Keith Stephens, Councilman Bennie Jones (arrived at 6:19 p.m.), Councilman Todd Wintters, and
Councilman Nathan Scott. Councilwoman Diane Culver was absent.
Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Fire Chief,
Randy Corbin; City Engineer, Chris Hoisted; Police Chief, John Duscio; Planning Director, Renae
011ie; Finance Director, Linda Bantz; City Secretary, Carole Ehrlich; PIO, Craig Kelly, and various
support staff.
INVOCATION & PLEDGE OF ALLEGIANCE
Fire Chief Randy Corbin gave the invocation and Recreation Supervisor Rob Diaz led the Pledge
of Allegiance.
PRESENTATIONS
• Presentation and Update on County/City Road Projects in Cohn County (Collin County
Commissioner, Cheryl Williams)
Collin County Commissioner Cheryl Williams gave a short presentation regarding County/City
Road Projects in progress or in the planning stages for the City of Wylie. Some of those projects
included:
• Park Blvd. from FM 2514 to SH 78 in preparation for the KCS Intermodal Project
• Woodbridge Parkway as a joint project with the City of Wylie, Sachse and the County to
be completed in 2014
• SkyView/Paul Wilson Road from SH 78 to North Ballard Avenue a joint project with North
Texas Municipal Water District, City of St. Paul and the City of Wylie for completion of the
pipeline extension for NTMWD
• Mutual Boundary Roads: CR 455 and CR 1105/Beaver Creek at Rush Creek for asphalt
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construction
• TxDOT Mobility Project-SH 78 from Springcreek to SH 205
Commissioner Williams reported that North Central Texas COG was expanding the Blacklands
Corridor Feasibility Study to include SH 78 to 190 to research resolutions to the expected traffic
from the KCS Intermodal project.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their
name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not
allowed to converse, deliberate or take action on any matter presented during citizen participation.
There were no citizens present wishing to address council during Citizens Comments.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by
one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed
from the Consent Agenda and will be considered separately.
A. Consider, and act upon, approval of the Minutes of the January 14, 2014 Regular
Meeting of the Wylie City Council. (C. Ehrlich, City Secretary)
B. Consider, and place on tile, the City of Wylie Monthly Revenue and Expenditure
Report for December 31,2013. (L. Bantz, Finance Director)
C. Consider, and place on file,the City of Wylie Monthly Investment Report for December
31,2013. (L. Bantz, Finance Director)
D. Consider, and act upon, the Monthly Revenue and Expense Report for the Wylie
Economic Development Corporation as of December 31, 2013. (S. Satterwhite, WEDC
Executive Director)
E. Consider, and act upon, Resolution No. 2014-02(R) of the City Council of the City of
Wylie, Collin, Dallas and Rockwall counties, Texas, ordering the general election to be
administered by the Rockwall County elections administrator on May 10, 2014, for the
purpose of electing the positions of Mayor and two (2) Members, (Place 5 and Place 6),
to the Wylie City Council, to hold office for a period of three (3) years; designating
locations of polling places; designating filing deadlines; ordering notices of election to
be given as prescribed by law in connection with such election; and appointing election
judges. (C. Ehrlich, City Secretary)
F. Consider, and act upon, an Election Contract by and between the City of Wylie and the
Rockwall County Elections Administrator for administration of the May 10, 2014 Wylie
General Election. (C. Ehrlich, City Secretary)
G. Consider, and act upon, Ordinance No. 2014-03, amending Wylie's comprehensive
zoning Ordinance No. 2001-48, as heretofore amended, so as to change the zoning on
the hereinafter described property (Zoning Case No. 2013-08), containing 28± acres of
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land situated in the Henry L. Douglass Survey, Abstract No. 292 and the William
Sutton Survey, Abstract No. 860, Collin County, Texas, from Agricultural (A/30) to
Planned Development Single Family Detached District (PD2014-03-sf) to accommodate
a Single Family Residential Subdivision; providing for a penalty for the violation of this
ordinance. ZC 2013-07 (R. 011ie, Planning Director)
H. Consider, and act upon, approval of a Final Plat for Jacobs Addition, establishing one
commercial lot and one open space lot on 3.017 acres, generally located east of
Springwell Parkway and south of FM 544. (R. 011ie, Planning Director)
I. Consider, and act upon, a vendor application from the Wylie Advocates for Senior
Activities (WASA) Group for a fundraiser the Wylie Senior Recreation Center
February 22,2014. (R. Diaz, Parks&Rec Superintendent)
Council Action
A motion was made by Mayor pro tern White, seconded by Councilman Jones to approve the
consent agenda as presented. A vote was taken and the motion passed 6-0 with Councilwoman
Culver absent.
REGULAR AGENDA
PUBLIC HEARING
1. Conduct a Public Hearing for the annexation of approximately 62 acres of land
situated in the Guadalupe De Los Santos Survey, Abstract No. 1100, Collin County,
Texas,and Abstract No. 1389,Dallas County, Texas,generally located north of Brown
Street and east of Ballard Avenue. (R. 011ie, Planning Director)
Staff Comments
Planning Director 011ie addressed council stating that this annexation is at the request of the
property owner, Wylie DPV, LTD. The subject tract is contiguous to current property under the
same ownership and bordered on the northeast by properties lying within unincorporated Collin
and Dallas Counties. The applicant desires to bring the subject tract into the City and develop it in
accordance with Planned Development 2013-37 District.
Public Hearing
Mayor Hogue opened the first public hearing at 6:44 p.m. asking anyone present wishing to
address council regarding this annexation to come forward.
No one was present to address council during the public hearing.
Mayor Hogue closed the public hearing at 6:45 p.m.
No action by the council was required. The second of two public hearings will be heard on
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February 11, 2014 with consideration of the annexation on February 25, 2014. 011ie noted this
annexation was part of the approved development of the Dominion at Pleasant Valley.
2. Consider, and act upon, acceptance of the Comprehensive Annual Financial Report
(CAFR) for FY 2012-2013 after a presentation by the audit firm of Weaver L.L.P. (L.
Bantz, Finance Director)
Staff Comments
Finance Director Bantz addressed council stating that the City Charter in Article VII, Municipal
Finance, and Section 13: Independent Audit requires that at the end of the fiscal year an
independent audit be made of all accounts of the City by a certified public accountant. In
compliance with the City Charter, our outside auditor, Weaver has performed an audit as of
September 30, 2013.
Bantz introduced John DeBurro, CPA and Senior Manager for Weaver. Mr. DeBurro provided a
short presentation of the 2012-2013 CAFR. He reported that Weaver had found the audit to be an
unqualified opinion. He explained that Weaver had issued the Independent Auditor's Report on
Internal Control over Financial Reporting and on compliance and other matters based on an audit
of financial statements performed in accordance with Government Auditing Standards. An
unqualified report is the best reporting a city can receive where no deficiencies were found. Mr.
DeBurro reviewed some of the highlights of FY2012-2013 with council and those present. A
complete copy of the FY 2012-2013 CAFR is on file for review.
Council Action
A motion was made by Mayor pro tem White, seconded by Councilman Wintters to approve and
place on file the FY 2012-2013 City of Wylie CAFR. A vote was taken and the motion passed 6-0
with Councilwoman Culver absent.
3. Consider, and act upon, a variance to the street widths defined in Part 3, Section II of
the City of Wylie Manuals for the Design of Storm Drainage Systems, Water and
Sanitary Sewer Lines and Thoroughfare Standards for the Inspiration development
located in the extraterritorial jurisdiction of the City of Wylie. (C. Holsted, City
Engineer)
Staff Comments
City Engineer Hoisted addressed council stating that-the Inspiration development is a 694 acre
master planned community located within the extraterritorial jurisdiction (ETJ) of the Cities of
Wylie, Lucas, and the Town of St. Paul. The development portion within the City of Wylie ETJ is
subject to the subdivision rules and regulations of the City of Wylie. Hoisted reported the
requestor, Huffines Communities, had requested the council table the item to the February 25,
2014 meeting.
Council Action
A motion was made by Councilman Scott, seconded by Councilman Wintters to table Item #3 to a
non-specific date. A vote was taken and the motion passed 6-0 with Councilwoman Culver
absent.
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4. Presentation of the Wylie Economic Development Corporation Annual Report.
Consider, and place on file, the Wylie Economic Development Corporation Annual
Report. (S. Satterwhite, Executive Director WEDC)
Staff Comments
WEDC Executive Director Sam Satterwhite addressed council stating that per the WEDC By-
laws, each year the WEDC must present to the Wylie City Council its Annual Report. Satterwhite
reviewed some of the highlights of 2013 including the financial condition of WEDC showing an
increase of 15.9%. Sales taxes generated within Woodbridge Crossing remains flat but property
values rose by 13% or$59.5 million.
Re-Development continues to be a focus of WEDC. WEDC acquired land on Commerce Drive
and WEDC continues to own and manage four properties on Industrial Court. This accumulation
of properties on Industrial Court, Cooper Drive, and F.M. 544 is a public effort to transition the
targeted areas from industrial to a more aesthetically pleasing and higher valued
commercial/retail use. Satterwhite noted that WEDC continues to support the Downtown Historic
District through an advertising program through which the WEDC matches the Merchants
Association advertising efforts up to a maximum $5,000.
Satterwhite reported retail/commercial activity begun in November 2013 and to be delivered by
Direct Development by June 6, 2014 included TJ Maxx/Home Goods signing a long term lease
within Woodbridge Crossing. In 2013 construction was completed on the 175,000 square foot
Kroger Marketplace and anchoring Woodbridge Centre. The owner, Clark Street, continues to
employ Edge Realty to represent their interests. Also completed in 2013 was B & B Theatre with
a project value of $12 million. Satterwhite noted the City of Wylie and WEDC will continue to
seek new commercial and retail development.
Satterwhite reported that industrial activity was sound with Savage Precision in the sixth year of
their seven year Performance Agreement; Ascend Custom Extrusion is currently in compliance
with all performance measures, and WEDC completed negotiations on five industrial projects
totaling $26 million in investment and 45,000 square feet of new facilities in 2013.
Satterwhite noted that 2014 goals and objectives include continuation to seek out quality sit-down
restaurants and encourage infill within existing business parks, provide greater opportunities for
industrial development by acquiring new property suited for light industrial zoning, and to
encourage light industriaVdistribution uses within the 250 acres Kansas City Southern owned
property on SH 78. Satterwhite noted that KCS Intermodal served property remains the greatest
opportunity for the Wylie community in terms of potential new development. WEDC needs to
stay focused on the KCS site for the next several years.
Council Action
A motion was made by Councilman Scott, seconded by Mayor pro tern White to accept and place
on file the Wylie Economic Development Corporation Annual Report for 2013. A vote was taken
and the motion passed 6-0 with Councilwoman Culver absent.
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5. Consider, and act upon, Ordinance No. 2014-04 of the City of Wylie, amending
Ordinance No. 2013-35 (2013-2014 Budget) and approving an appropriation of funds
in the amount of$28,740.00 for the Municipal Court Technology Fund for the purpose
of purchasing ten (10) new electronic ticket writing devices; providing for repealing,
savings and severability clauses; and providing for an effective date of this ordinance.
(L. Bantz, Finance Director)
Staff Comments
Finance Director Bantz addressed council stating that due to the age and condition of our current
electronic ticket writers used by the Police Department, Animal Control, Code Enforcement, and
Fire Marshals, it is in the best interest of all departments to upgrade our hardware. We currently
have 19 devices, purchased at two different times over the last eight years. With the approval of
the budget amendment, 10 new devices will be purchased, and 9 will receive warranty renewals
and be refurbished.
Council Action
A motion was made by Mayor pro tern White, seconded by Councilman Jones to adopt
Ordinance No. 2014-04 of the City of Wylie, amending Ordinance No. 2013-35 (2013-2014
Budget) and approving an appropriation of funds in the amount of$28,740.00 from the Municipal
Court Technology Fund for the purpose of purchasing ten (10) new electronic ticket writing
devices; providing for repealing, savings and severability clauses; and providing for an effective
date of this ordinance. A vote was taken and the motion passed 6-0 with Councilwoman Culver
absent.
6. Consider, and act upon, Ordinance No. 2014-05 amending Ordinance No. 2013-35
(2013-2014 Budget) for the purpose of distributing funds that were previously
budgeted for communications and marketing to the proper departments and accounts;
providing for repealing,savings and severability clauses; and providing for an effective
date of this ordinance. (L. Bantz, Finance Director)
Staff Comments
City Manager Manson addressed council stating that the 2013-2014 Budget contains $100,000
that was set aside by the City Council for communications and marketing. Cooksey
Communications performed a study for the City and developed a communications and marketing
plan. One of their recommendations was to fund a Communications Specialist position to assist in
the City's communications efforts. The $100,000 is now being allocated for this position in
addition to a redesign of the City's website, ongoing retainer for Cooksey, and other
communication initiatives. Council consideration of the attached ordinance amending the 2013-
2014 Budget Ordinance for these purposes will allow the funding of these activities.
Councilman Scott asked City Manager Manson if the $12,000 allocated for Cooksey
Communications would be used monthly and would the City receive services for the retainer. City
Manager Manson replied that Cooksey may not be called on each month but would work closely
with the City during unordinary events that come up from time to time that need their expertise.
She explained that in 2013 there was an incident that came up that Cooksey went beyond the
scope to assist with. During 2014 the City will be creating a new website which Cooksey can give
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their impression and input. With the new position in communications, Cooksey can give input in
many regards.
Councilman Jones noted that the new position should include a job description for dealing with
channel 2 and video editing. Manson explained that this would be part of the job description and
part of the proposed budget would be spent on new video editing software.
Council Action
A motion was made by Mayor pro tem White, seconded by Councilman Stephens to adopt
Ordinance No. 2014-05 amending Ordinance No. 2013-35 (2013-2014 Budget) for the purpose of
distributing funds that were previously budgeted for communications and marketing to the proper
departments and accounts; providing for repealing, savings and severability clauses; and
providing for an effective date of this ordinance. A vote was taken and the motion passed 6-0 with
Councilwoman Culver absent.
READING OF ORDINANCES
Title and caption approved by Council as required by Wylie City Charter,Article III,Section 13-D.
City Secretary Ehrlich read the captions to Ordinance No.'s 2014-03, 2014-04, and 2014-05 into
the official record.
Mayor Hogue convened into Executive Session reading the exception below at 7:55 p.m.
EXECUTIVE SESSION
Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit:
§§Sec.551.074.PERSONNEL MATTERS; CLOSED MEETING.
This chapter does not require a governmental body to conduct an open meeting:
(1) to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of
a public officer or employee; or
(2) to hear a complaint or charge against an officer or employee.
(b) Subsection(a)does not apply if the officer or employee who is the subject of the deliberation or hearing
requests a public hearing.
• City Manager Evaluation. (M. Manson, City Manager)
Mayor Hogue reconvened into Open Session at 9:37 p.m.
RECONVENE INTO OPEN SESSION
Take any action as a result from Executive Session.
Mayor Hogue reported that City Manager Mindy Manson completed a very positive annual
evaluation. He commended her for the outstanding efforts she had accomplished the past year in
serving the City of Wylie.
Council Action
A motion was made by Mayor pro tem White, seconded by Councilman Scott to follow the same
2013 Waters Compensation Study recommendations and raise City Manager Mindy Manson's
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current salary of $156,406.12 to $167,697.48 this year and raise her salary to $177,913.46 in
2015. A vote was taken and the motion passed 6-0 with Councilwoman Culver absent.
ADJOURNMENT
With no further business before the Wylie City Council, a motion was made by Councilman Jones,
seconded by Councilman Scott to adjourn the meeting at 9:43 p.m. A vote was taken and the
motion passed 6-0 with Councilwoman Culver absent.
Eric Hogue,Mayo
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