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09-11-2007 (City Council) Minutes Wylie City Council CITY OF WYLIE Minutes Wylie City Council Tuesday, September 11, 2007 — 6:00 pm Wylie Municipal Complex — Council Chambers 2000 Highway 78 North CALL TO ORDER Announce the presence of a Quorum. Mayor Mondy called the meeting to order at 6:00 p.m. Council Members present were: Mayor Pro Tern Red Byboth, Councilwoman Kathy Spillyards, Councilman Carter Porter, Councilman Merrill Young, Councilman Rick White and Councilman David Goss. Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Assistant Police Chief, John Duscio; Public Services Director, Mike Sferra; Fire Chief, Randy Corbin; City Engineer, Chris Hoisted; Public Library Director, Rachel Orozco; Public Information Officer, Craig Kelley; City Secretary, Carole Ehrlich, and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE Reverend Mike Frick, Pastor of the Faith Lutheran Church, Wylie gave the Invocation. Mayor Mondy asked Reverend Frick to lead those in attendance in a moment of silence to honor the 9/11 victims. Councilman White led the Pledge of Allegiance. PRESENTATIONS • First Responder Award to Brandon Gibson (Jim Swartz, CEO of Care Flight/R. Corbin, Fire Chief) Jim Swartz, CEO of Care Flight and Fire Chief Randy Corbin presented Brandon Gibson with the annual "100 Greatest Responders" award. Firefighter/Paramedic Brandon Gibson who was nominated by WFR members for the "100 Greatest Responders" award from Care Flight was chosen for his consistency in emergency care, but his recent performance on two separate incidents pushed his nomination over the edge. Members of the Wylie Fire Department were on hand for the award. Firefighter/Paramedic Gibson was the lead paramedic on two multiple casualty accidents a few weeks back, and the leadership and direction he gave in these very critical situations earned him this recognition. In one of the incidents, there were 4 seriously injured patients, 3 of which were sent to trauma centers via air ambulances. With their lives hanging in the balance, the police and fire crews that worked the incident were prepared to Minutes—September 11, 2007 Wylie City Council Page 1 receive notifications from the hospitals that one or more of the victims didn't make it, but due to the excellent care rendered, all 4 survived. Chief Corbin stated that Brandon also had a recent CPR save, which coupled with his everyday consistent performance, made him the logical choice. • Wylie Telecommunication Appreciation Award (J. Duscio, Assistant Police Chief/R. Corbin, Fire Chief) Assistant Police Chief Duscio and Fire Chief Corbin presented Wylie Telecommunication Appreciation Awards to Brian Stanfield, Albert Allen, Lisa Laird, Dana Davis, Amanda Peeples, Aaron Oleson, Wylie Public Safety Dispatch personnel. Wylie Emergency Communications dispatchers not in attendance were: Shelley Holcomb and Allyson Frederick. Chief Corbin praised them for their service to the City and Wylie Public Safety. September 11th is the official day to honor those in emergency communications, since its calendar date is 9-11. With the City of Wylie's major commitment and priority for its citizens being the provision of top-tier public safety, the 9-1-1 center has to match. Chief Corbin stated that no police, fire, EMS, or technical rescue situation is ever handled without it first being processed and sent out to the proper units to respond. These personnel consistently do the right thing in extremely high-pressure situations, and are a big part of the safety we provide our first responders as they go out into very dangerous situations. They are truly an integral part of Wylie's emergency response system, and are the ones that are usually overlooked or forgotten. Wylie Police and Fire- Rescue used the fact that this council meeting fell on 9-1-1 Day to celebrate and appreciate these key professionals. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. Jed Hardage, pastor of the Gateway Community Church, residing at 1210 Surrey Circle invited City Council and staff to a celebration for a new chapter in the church's history by attending an outdoor tent service to be held on October 7, 2007 to celebrate retiring the debt on the church property a full year ahead of schedule. He thanked City Council and staff for their assistance during the planning and purchase of the land. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes from the August 23, 2007 Special Called Meeting, the August 28, 2007 Regular Meeting. (C. Ehrlich, City Secretary) B. Consider, and act upon, authorizing the City Manager to execute a Step Program Grant, in the amount of $45,634.36, with the State of Texas Department of Transportation. (J. Duscio, Assistant Police Chief) Council Action A motion was made by Councilman Young, seconded by Councilman Porter to pull Item #B from the Consent Agenda and table to the September 25, 2007 Council meeting and to approve Item A of the Consent Agenda as presented. A vote was taken and passed 7-0. Minutes—September 11, 2007 Wylie City Council Page 2 RECESS CITY COUNCIL Mayor Mondy recessed the City Council meeting at 6:09 p.m. CALL TO ORDER PARKS & RECREATION FACILITIES DEVELOPMENT CORPORATION 4B Chair Mondy called the Parks & Recreation Facilities Development Corporation Board to order at 6:09 p.m. with board members Merrill Young, Rick White, David Goss, and Anne Hiney present and Dan Chestnut and Shirley Burnett absent. 1. Consider, and act upon, approval of the Minutes from the December 12, 2006 Special Called Meeting of the Wylie Parks and Recreation Facilities Development Corporation (4B). (C. Ehrlich, City Secretary) 4B Board Action A motion was made by 4B Board member Hiney, seconded by 4B Board member White to approve the Wylie Parks and Recreation Facilities Development Corporation minutes of December 12, 2006 as presented. A vote was taken and passed 5-0 with board members Burnett and Chestnut absent. 2. Consider, and act upon, approval of the FY2007-2008 4B Budget and authorizing expenditures for the FY2007-2008 Community Services Facilities Capital Improvement Plan. (L. Williamson, Finance Director) 4B Board Action A motion was made by 4B Board member Hiney, seconded by 4B Board member Goss to approve the FY2007-2008 4B Budget and authorizing expenditures for the FY2007-2008 Community Services Facilities Capital Improvement Plan. A vote was taken and passed 5-0 with 4B board members Burnett and Chestnut absent. ADJOURN 4B Board Action With no further business before the Wylie Parks and Recreation Facilities Development Corporation (4B) Chairman Mondy adjourned the meeting at 6:11 p.m. Consensus of the board was to adjourn. RECONVENE INTO OPEN SESSION OF THE WYLIE CITY COUNCIL Mayor Mondy reconvened the Open Session of the Wylie City Council at 6:12 p.m. Minutes—September 11, 2007 Wylie City Council Page 3 REGULAR AGENDA Public Hearing 1. Hold a Public Hearing and consider, and act upon, a change in zoning from Single- Family 10/24 (SF 10/24) to Single-Family 10/24 (SF 10/24) with a Specific Use Permit (SUP) for an Amateur Radio Tower, located at 606 Grassy Glen Drive. Zoning Case 2007-07 (R. 011ie, Planning Director) Staff Comments Planning Director 011ie addressed Council stating that the subject property is located at 606 Grassy Glen Drive, originally platted in May 2000, the pie-shaped 11,000 square feet lot was zoned SF-3 at that time. November 2001 city-wide amendments to the Zoning Ordinance rezoned the property to Single Family- 10/24 District (SF-10/24). A two-story, 2,400 square foot single family house was built in late 2001. The applicant proposes to construct a forty (40) foot Amateur Communication Tower to be erected adjacent to the far northeast corner of the existing two-story house on the property. Applicant Comments Tracy Griffin (applicant) residing at 606 Grassy Glen, Wylie addressed Council stating that he had applied for the"Skywarn" system. He commented that he would be involved in this service. Mayor Mondy opened the Public Hearing at 6:16 p.m. No one was present to address Council for Zoning Case 2006-07. Mayor Mondy closed the Public Hearing at 6:16 p.m. Council Action A motion was made by Councilman Porter, seconded by Mayor Pro Tern Byboth to approve a change in zoning from Single-Family 10/24 (SF 10/24) to Single-Family 10/24 (SF 10/24) with a Specific Use Permit (SUP) for an Amateur Radio Tower, located at 606 Grassy Glen Drive. Zoning Case 2007-07. A vote was taken and passed 7-0. General Business Tabled from Au,ust 28, 2007 Council Action Councilman Young made a motion to remove Zoning Case #2007-05 from the table. Consensus of Council was to remove and consider. 2. (MOTION TO REMOVE FROM TABLE) Consider, and act upon, amending Planned Development 2002-52 with Specific Use Permit 06-14 zoning to allow for Neighborhood Services District on a 2.03 acre tract within the Planned Development District. Zoning Case 2007-05 (R. 011ie, Planning Director) Minutes—September 11, 2007 Wylie City Council Page 4 Staff Comments Planning Director 011ie addressed Council stating that the applicant is requesting this item to be tabled until September 25, 2007, to allow additional time to complete the Conditions of the Planned Development as requested by City Council at the August 28, 2007 Council Meeting. Council Action A motion was made by Councilman White, seconded by Councilman Young, to re-table Zoning case#2007-05 to the September 25, 2007 Council meeting. A vote was taken and passed 7-0. 3. Consider, and act upon, Ordinance No. 2007-29 adopting a budget and appropriating resources for Fiscal Year 2007-2008, beginning October 1, 2007 and ending September 30, 2008 and to include the FY2007-2008 4B Budget, authorizing expenditures for the FY2007-2008 Community Services Facilities Capital Improvement Plan. (L. Williamson, Finance Director) Staff Comments City Manager Manson addressed Council stating that the tax rate being proposed for fiscal year 2007- 2008 is $0.73325/$100. This is $.0265/100 higher than last year. For all budgeted funds, the projected totals for available revenues and expenditures are $43,445,200 and $71,475,690 respectively. At its August 14th meeting, Council accepted the proposed Ad Valorem tax rate of$0.73325 per$100 assessed valuation for FY 2007-2008. The Fund summary was published in the Wylie News on August 15, 2007. Council held the required public hearing on the budget on August 28, 2007. Council Discussion Mayor Pro Tem Byboth asked City Manager Manson if the Maintenance and Operations budget had been reduced a little. City Manager Manson stated that the M & 0 had remained the same (flat). Mayor Mondy stated this was left the same even with increases in inflation/cost of living the past year. Mayor Mondy commended City Manager Manson and Finance Director Williamson and all the Department Directors on their hard work this year preparing the proposed budget. He commented that the Council had placed some tight constraints and asked staff to tow the line through the budget process. He thanked them for their assistance. Council Action A motion was made by Councilman Porter, seconded by Councilman White to approve Ordinance No. 2007-29 adopting a budget and appropriating resources for Fiscal Year 2007- 2008, beginning October 1, 2007 and ending September 30, 2008 and to include the FY2007- 2008 Community Services Facilities Capital Improvement Plan. A vote was taken and passed 7-0. 4. Consider, and act upon, ratifying the property tax increase reflected in the approved City of Wylie FY2007-2008 Budget. (L. Williamson, Finance Director) Staff Comments City Manager Manson addressed Council stating that H.B. No. 3195 is new this year. Under Section 4, subsection C the bill states, "Adoption of a budget that will require raising more revenue from property taxes than in the previous year requires a separate vote of the governing body to ratify the property tax Minutes— September 11, 2007 Wylie City Council Page 5 increase reflected in the budget. A vote under this subsection is in addition to and separate from the vote to adopt the budget or a vote to set the tax rate required by Chapter 26, Tax Code, or other law. Council Action A motion was made by Councilman Porter, seconded by White to ratify the property tax increase reflected in the approved City of Wylie FY2007-2008 Budget. A vote was taken and passed 7-0. 5. Consider, and act upon, Ordinance No. 2007-30 fixing the tax rate/levy for 2007 and for the fiscal year 2007-2008 Budget at $0.73325 per $100 of assessed valuation. (L. Williamson, Finance Director) Staff Comments City Manager Manson addressed Council stating that the tax rate needed to fund the FY 2007-2008 budget is $.73325 per $100.00 of assessed valuation. The tax rate is broken down with $.56195 being used for operations and maintenance and $.17130 being used for the General Debt Service Fund. This tax ordinance will generate new levies of $11,378,107 for the General Fund and $3,468,429 for the General Debt Service Fund. The adopted Fiscal Year budget requires the support of this ordinance. Citizen Comments James Griffin stated that he was in support of the proposed FY 2007-2008 Budget and the 2005 Bond Program. He was behind the Council in moving forward with all the bond projects approved by the citizens of Wylie in November 2005. Sara Beth Meyer residing at 810 Andersonville Lane, Wylie addressed Council stating that she was in favor of the tax rate and proposed budget. She explained that her family moved to Wylie a couple of years ago because it was a safe and affordable town to live in. She reported that like so many other citizens she had voted for all the projects in the 2005 Bond Election and had a moment of fiscal amnesia when she learned that the tax rate was going up. She commented that when she learned that the tax rate increase was approximately $42.00 annually for the average home owner; she concluded that this was an unbelievably wise investment in the City of Wylie. She explained that the citizens voted for these improvements for the good of our children and now it is time to make good on what we said and make Wylie a better town. Grace Morrison residing at 118 Glen Knoll, Wylie addressed Council commending the Council and staff on their hard work regarding the proposed budget and tax rate. She explained that she was not a disinterested citizen but rather was currently serving on the Library Board and had served on many advisory boards in the past. She explained that during the 2005 Bond Committee meetings there was information distributed that clearly showed an approximate 3% increase in property tax for 2008. She explained that most everyone at those bond meetings and public hearings were made aware of the proposed tax rate for 2008. She reported several cities in the surrounding area that were raising their taxes with and without bond programs. Jerri Smith residing at 106 N. Carriagehouse Way, Wylie addressed Council stating that she had been a resident of Wylie going on eighteen years. She reported that she was currently the President of"Friends of the Rita and Truett Smith Library" and explained that the organization raised funds for the library. She explained that she was appointed to the 2005 Bond Committee and she watched the City Manager and City Council work with the Bond Committee to bring these projects together. She reported that the City Manager at that time had town meetings and involved the public in learning about the bond issues. She stated that the citizens learned and voted for these projects. She asked Council, as a citizen, to please consider passing the budget which she had watched them work so diligently on and pass the tax rate to move forward on the bond projects. She stated that she appreciated all the City Council had done for the residents of Wylie. Minutes—September 11, 2007 Wylie City Council Page 6 Council Action A motion was made by Mayor Pro Tem Byboth, seconded by Councilman Porter to approve Ordinance No. 2007-30 fixing the tax rate/levy for 2007 and for the fiscal year 2007-2008 Budget at $0.73325 per$100 of accessed valuation. A vote was taken and passed 7-0. READING OF ORDINANCES Title and caption approved by Council as required by Wylie City Charter, Article III, Section 13-D. City Secretary Ehrlich read the captions to Ordinance No.'s 2007-29 and 2007-30 into the official record. Mayor Mondy recessed the meeting for a 15 minute break at 6:35 p.m. WORK SESSION Mayor Mondy reconvened into Work Session at 6:50 p.m. All Council members were present. • Presentation update and discussion related to construction of the new Library, Recreation Center and City Hall including "LEEDS" (Leadership in Energy & Environmental Design). (ARCHITEXAS, Architect/Holzman Moss, Architecture) Craig Melde of ARCHITEXAS and Doug Moss of Holzman Moss Architecture gave a presentation on "LEEDS" and the various certifications that can be obtained using energy and environmental design in public buildings. Doug Moss gave an overview of the proposed City Hall, Library, and Recreation Center design noting that the architecture firms would make minor revisions to the design, after staff input. He explained that they planned to submit the revised plans to Thomas S. Byrne, Ltd. (Construction Manager) for the compilation of final construction costs. He reported the firms would report back to Council on November 6, 2007 to review the final design and related costs within the bond budget. ADJOURNMENT With no further business before Council, Mayor Mondy adjourned the meeting at 8:00 p.m. Consensus of Council was to adjourn. ootti O F 14/y�� ohn Mond Mayor •. ===fi . ATTEST: _ y .SF ` • • Caro e Ehrlich, Ci retary Minutes—September 11, 2007 Wylie City Council Page 7