07-17-2007 (WEDC) Minutes Minutes
Wylie Economic Development Corporation
Board of Directors Meeting
Tuesday, July 17, 2007—6:00 A.M.
Inwood National Bank—Conference Room
200 South Highway 78—Wylie,Texas
CALL TO ORDER
Announce the presence of a Quorum.
President Fuller called the meeting to order at 6:00 a.m. Board Members present were:
Mitch Herzog,John Yeager, Merrill Young, and Chris Seely.
Staff present was Executive Director Sam Satterwhite and Administrative Assistant Gerry
Harris.
Ex-Officio Member, City Manager Mindy Manson was present.
Randy Helmberger of Helmberger Associates arrived at 7:15 a.m.
CITIZEN PARTICIPATION
There being no citizen participation, President Fuller proceeded to Action Items.
ACTION ITEMS
ITEM NO. 1 — Consider and Act Upon Approval of the June 21, 2007 Minutes of the
Joint Meeting between the WEDC Board of Directors and Wylie City Council.
MOTION: A motion was made by Merrill Young and seconded by John Yeager to
approve the July 21, 2007 Minutes of the Joint Meeting Between WEDC
Board of Directors and Wylie City Council. The WEDC Board voted 5
—FOR and 0—AGAINST in favor of the motion.
ITEM NO. 2 — Consider and Act Upon Approval of the June 26, 2007 Minutes of the
WEDC Board of Directors Meeting.
MOTION: A motion was made by Merrill Young and seconded by Mitch Herzog to
approve the June 26, 2007 Minutes of the WEDC Board of Directors
Meeting. The WEDC Board voted 5 —FOR and 0—AGAINST in favor
of the motion.
WEDC—Minutes
July 17, 2007
Page 2 of 5
ITEM NO. 3 — Consider and Act Upon Issues Surrounding Approval of the June 2007
WEDC Treasurer's Report.
Staff noted that the Global Innovation land purchase would appear on the July financials as
well as the adjustment to Deferred Revenue associated with the Jacoby release. Staff also
pointed out an inadvertent personal expense ($15.75) by the Executive Director on the
WEDC American Express which was reimbursed immediately to the WEDC. Finally,
greater than ordinary expenses in the areas of Office Supplies were highlighted based upon
the creation of marketing materials for ICSC.
MOTION: A motion was made by John Yeager and seconded by Merrill Young to
approve the June 2007 WEDC Treasurer's Report. The WEDC Board
voted 5—FOR and 0—AGAINST in favor of the motion.
ITEM NO. 4 — Consider and Act Upon Issues Surrounding the Relocation of Overhead
Electric Lines Impacting WEDC Property With Premier Plaza.
Staff reviewed that on August 17, 2006, the WEDC Board of Directors authorized the
Executive Director to enter into a contract with TXU Electric/Oncor in the amount of
$59,957 to relocate the overhear aerial lines to the east of the existing creek running parallel
to the sanitary sewer easement within Premier Plaza. The relocation was approved based
upon the ability for the WEDC to reclaim property impacted by the flood plane as
determined by Mr. Mike Boyd of Nathan Meyers. Staff estimated that approximately 1.8
acres will be freed up for development of a facility on the north side of the gas line alone
should the lines be relocated. South of the gas line, a 1.3 acre area is available for a structure
with the removal of the overhead.
As staff indicated at the June 26, 2007 Board Meeting, the path of the relocated overhead
lines must be moved further east and adjacent to Westwind Meadows to avoid a sewer line.
The new contract amount from Oncor is $72,659.25. Based upon the original contract, an
additional $12,702.25 will be required. Additionally, the WEDC is responsible for clearing a
30' x 560' path to accommodate Oncor which has been quoted at $4,925 by Western
Contractors.
Staff recommended that the WEDC Board of Directors authorize the WEDC Executive
Director to enter into a contract with Oncor in the amount of$72,659.25 for the relocation of
overhead utility lines within Premier Plaza. Also, staff recommended that the WEDC Board
of Directors authorize the Executive Director to enter into a contract with Western
Contractors in the amount of$4,925.
MOTION: A motion was made by Mitch Herzog and seconded by Chris Seely to
authorize the WEDC Executive Director to enter into a contract with
Oncor in the amount of$79,659.25 for the relocation of overhead utility
lines within Premier Plaza and to enter into a contract with Western
WEDC—Minutes
July 17, 2007
Page 3 of 5
Contractors in the amount of $4,925 to clear a path for 30' overhead
easement. The WEDC Board voted 5 — FOR and 0 — AGAINST in
favor of the motion.
ITEM NO. 5 — Consider and Act Upon Issues Surrounding the Provision of
Infrastructure Assistance to JTM Technologies.
Staff presented the issue of the WEDC extending sanitary sewer from the Martinez western
right-of-way to the easternmost property line of JTM. This infrastructure improvement
would not only assist JTM, but the future development to the east. Randy Helmberger
explained that the current location of the sewer line extension will only benefit JTM.
Furthermore, should the sewer extension be moved further south, the high-pressure gas main
will only have to be crossed once as it turns north to serve JTM. Mr. Helmberger estimated
that the cost to install an 8" sanitary sewer line, along with boring under Martinez Lane
would be between$10,000 and$15,000.
Staff recommended that the WEDC Board authorize an expenditure of no more than $15,000
to extend a sewer line within Premier Plaza to benefit JTM and future developments.
MOTION: A motion was made by Merrill Young and seconded by Mitch Herzog to
authorizing the Executive Director to expend up to $15,000 for the
extension of a sewer line within Premier Plaza site. The WEDC Board
voted 5 —FOR and—AGAINST in favor of the motion
ITEM NO. 6 — (MOTION TO REMOVE FROM TABLE) Consider and Act Upon
Issues Surrounding the WEDC FY 2007—2008 Budget.
MOTION: A motion was made by Merrill Young and seconded by Mitch Herzog to
remove the WEDC FY 2007 —2008 Budget from the table. The WEDC
Board voted 5—FOR and 0—AGAINST in favor of the motion.
Based upon a beginning fund balance of$257,043, interest earnings of$9,000, rental income
of$62,400, and projected sales tax revenue of $1,300,000, the WEDC will have available
funds of$1,628,443 for FY 2007—2008. Staff did advise that the WEDC should monitor the
sales tax closely as receipts are beginning to flatten.
As directed by the Board at the June 26th Board Meeting, the Executive Director salary was
increased by 3.1% and debt service was adjusted to reflect the direction of the Board at the
June 26th meeting. Staff also indicated that 70% of the WEDC budget is comprised of
Incentives, Debt Service, Engineering, and Land which are all attributable to direct economic
development programs.
WEDC—Minutes
July 17, 2007
Page 4 of 5
MOTION: A motion was made by Chris Seely and seconded by Merrill Young to
recommend approval of the WEDC FY2007 — 2008 to the Wylie City
Council. The WEDC Board voted 5 — FOR and 0_AGAINST in favor
of the motion.
EXECUTIVE SESSION
The WEDC Board of Directors convened into Executive Session at 6:23 a.m.
I. Consider and Act Upon Issues Surrounding the Purchase of Property Located Near the
Intersection of Jackson and Marble as Authorized in Section 551.072 (Real Property) of
the Local Government Code, Vernon's Texas Code Annotated(Open Meetings Act).
II. Consider and Act Upon Issues Surrounding the Purchase of Property Located Near the
Intersection of Industrial Court and Birmingham Street as Authorized in Section
551.072 (Real Property) of the Local Government Code, Vernon's Texas Code
Annotated(Open Meetings Act).
III. Consider and Act Upon Issues Surrounding the Purchase of Property Located Near the
Intersection of Cooper Drive and F.M. 544 as Authorized in Section 551.072 (Real
Property) of the Local Government Code, Vernon's Texas Code Annotated (Open
Meetings Act).
IV. Consider and Act Upon Issues Surrounding Personnel Matters (Evaluation of the
WEDC Executive Director) as Authorized in Section 551.074 of the Local Government
Code, Vernon's Texas Code Annotated(Open Meetings Act).
V. Consider and Act Upon Issues Surrounding the Development of a 2.26 Acre Tract
within Premier Plaza to Support the Development of a Light Industrial Facility as
Authorized in Section 551.087 (Economic Development Negotiations) of the Local
Government Code,Vernon's Texas Annotated (Open Meetings Act).
RECONVENE INTO OPEN MEETING
The WEDC Board of Directors reconvened into open session at 7:17 a.m.
Addressing Executive Session Item No. IV, staff reported to the Board that although it had
approved a bonus for the Executive Director during Executive Session on June 26, 2007,
there had been no vote taken on the item after reconvening into Open Meeting.
MOTION: A motion was made by Chris Seely and seconded by John Yeager to
provide a bonus to the Executive Director in the amount of$6,000. The
WEDC Board voted 5 —FOR and 0—AGAINST in favor of the motion.
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July 17, 2007
Page 5 of 5
ADJOURNMENT
With no further business, President Marvin Fuller adjourned the WEDC Board meeting at
7:37 a.m.
'hulks 1,0,
Marvin Fuller, President
ATTEST:
Samuel D.R. Satterwhite
Executive Director