09-25-2007 (City Council) Minutes Wylie City Council
CITY OF WYLIE
V
Minutes
Wylie City Council
Tuesday, September 25, 2007 — 6:00 pm
Wylie Municipal Complex— Council Chambers
2000 Highway 78 North
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Mondy called the meeting to order at 6:00 p.m. Council Members present were: Mayor
Pro Tern Red Byboth, Councilwoman Kathy Spillyards, Councilman Carter Porter, Councilman
Merrill Young, Councilman Rick White and Councilman David Goss.
Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters;
Assistant Police Chief, John Duscio; Public Services Director, Mike Sferra; Fire Chief, Randy
Corbin; City Engineer, Chris Hoisted; Finance Director Larry Williamson; Public Library Director,
Rachel Orozco; Public Information Officer, Craig Kelley; City Secretary, Carole Ehrlich, and
various support staff.
INVOCATION & PLEDGE OF ALLEGIANCE
Reverend Mike Frick, Pastor of the Faith Lutheran Church, Wylie gave the Invocation.
Councilman White led the Pledge of Allegiance.
PRESENTATIONS
• Proclamation — October 2007 as National Community Planning Month (R. 011ie,
Planning Director)
Planning Director 011ie addressed Council stating that she was very excited about the National
Community Planning Month for the City of Wylie during the month of October. She reported that
many items had been scheduled by her department for this event. She explained that there will
be art displayed at City Hall and provided by intermediate 5th grade art students from Wylie ISD
dealing with planning and zoning. Various department staff will be visiting the schools during
assembly time to talk about the functions performed by the individual city departments. She
reported that there will be annexation, boundary, and zoning maps displayed throughout the
Wylie Complex. She explained that for the most part citizens did not understand all the steps
and individuals involved in one planning project and the time it takes to complete an individual
project. She stated that there would be pamphlets explaining these processes and the functions
of the Planning Department. She introduced employees of the Planning Department which
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Wylie City Council
Page 1
included: Charles Lee, Senior Planner, Jason Haskens, Assistant Planner, Mary Bradley,
Administrative Assistant and Planning Technician Lisa Price who was not in attendance.
• Presentations from Not for Profit Organizations requesting FY 2007-2008 funding:
o Collin County Children's Advocacy Center
Susan Etheridge representing the Collin County Children's Advocacy Center addressed Council stating
that the mission of Collin County Children's Advocacy center was to take action to protect and improve
the lives of abused and neglected children. She reported CCCAC was the only organization providing the
Wylie community with: co-housing of CPS, law enforcement, medical services to provide thorough
investigations of all allegations of abuse and neglect, various therapy modalities for children and non
offending family members, forensic interviews by trained non-partisan interviewers, social workers to
assist with family needs, foster home recruiters to increase the number of foster homes, volunteer
opportunities for community members to get involved and training programs in conjunction with local
universities for both social workers and therapists. She reported that 8% of the 4,200 cases last year
were Wylie residents and she expected that number to go up next year. She asked Council to consider
continuing their financial support of the organization.
Mayor Mondy asked Assistant Police Chief Duscio how much the city benefited from this organization and
how much it would cost to fund a person to perform these services. Asst. Police Chief Duscio reported
that the CCCAC assisted in processing all child abuse cases in the City of Wylie and stated that with the
growth of the population, the City would have to hire a full time investigator if CCCAC was not performing
those services. Mayor Mondy asked what the cost would be for a full time detective. Mr. Duscio reported
the cost for a full time detective would be around $60,000 to $70,000. He reported that currently CCCAC
was being paid $35,000 to perform those functions. He noted that CCCAC was doing a great job for the
Wylie Police Department.
o Equest Therapeutic Horsemanship
Peggy Nolan, Development Director for Equest Therapeutic Horsemanship addressed Council stating
that the organization was requesting $5,000.00 to fund the "riderships" for the organization. She
explained that the organization provides therapy with horses for children and adults with all types of
disabilities and learning differences. Equest empowers individuals with disabilities to take charge of their
lives and achieve the maximum independence their individual circumstances will allow. Therapeutic
horsemanship assists in influencing and improving social-emotional functioning, sensory motor skills,
thinking and behavior, and adaptive life abilities. She reported that the organization has assisted 19 riders
from Wylie. This computes to 5% of the total clients.
o Friends of the Smith Public Library
Jerri Smith, President of the Friends of the Smith Public Library addressed Council requesting a donation
of $20,000. for a special collection. The Library is focusing on materials for children with dyslexia. Our
theme is "Literacy for Life". The Library will purchase both print and audio/visual materials. She explained
that according to the WISD, "Dyslexia is a specific learning disability that is neurological in origin. She
reported that $10,000. will be used for audio/;visual materials and $10,000. would be used for printed
materials. The children in Wylie with dyslexia, other children with learning disabilities and even some
adults who are just learning to read will benefit from this grant.
o Plano Children's Medical Clinic
Susan Shuler Executive Director of the Plano Children's Medical Clinic addressed Council stating that the
organization was requesting $8,000. She reported that the children that come to the clinic either have
Medicaid, CHIP or have no insurance at all. The day clinic is a Medicaid and CHIP clinic with paid staff.
The clinic relies on reimbursement from the State of Texas. The night clinic is an all volunteer clinic that
depends on volunteer doctors, nurses, clerical staff, translators and donations. The night clinic is strictly
for those children who have no insurance, therefore all the necessary medication is provided to them.
Each patient pays $5 for the visit. Last year the clinic had more than 16,000 patient visits from the
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Wylie City Council
Page 2
daytime and evening clinics. Children made up 4,328 of those patient visits. At the Wylie Immunization
clinics 470 immunizations were given to 238 Wylie children. She requested the continued support from
the City of Wylie.
o Wylie ISD Education Foundation
Wylie ISD Education Foundation Board member Mark Bailey addressed Council stating that the
Mission of the Wylie ISD Education Foundation is to promote quality education by supporting
enhancements through innovative programs and initiatives in the Wylie Independent School
District. The organization is requesting $5,940. to be used to purchase "DonorPerfect" software.
This software has been highly recommended by other education foundations in the area. It is a
system which will enable an organization to track, process, report and manage donor
information. He explained that as the Wylie ISD Education Foundation grows, this capability will
become even more necessary. The software will allow the foundation to become more efficient
and productive in the entire process of fund raising. The funds raised will directly impact
educational needs of Wylie ISD students. A secondary impact will be realized by providing a
well-educated student base from which to draw future Wylie citizens and employees. He asked
Council to consider the needs of the Wylie ISD students by funding the requested grant.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their
name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not
allowed to converse, deliberate or take action on any matter presented during citizen participation.
Benny Jones residing at 2002 Waterfall Way, Wylie addressed Council stating that he was very
concerned with gangs in Wylie. He reported that in Dallas, where his parents live, there has to
be officers and SWAT teams at all school games. He explained that if the City of Wylie does not
address this issue now, it will be an issue that we address later. He reported that in his research
on web sites and other teen functions in and around Wylie he found the issue to be getting
worse. He reported that in his opinion, gangs were not influenced by threats but rather by
consequences. He asked that the City look into this problem now. Mayor Mondy asked
Assistant Chief Duscio to contact Mr. Jones during a break or after the meeting and discuss the
issue with him.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by
one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed
from the Consent Agenda and will be considered separately.
A. Consider, and act upon, approval of the Minutes from the September 6, 2007
Special Called Meeting, the September 11, 2007 Regular Meeting, and the
September 18, 2007 Special Called Meeting of the City Council. (C. Ehrlich, City
Secretary)
B. Consider, and act upon, Resolution No. 2007-27(R) authorizing the Mayor to enter
into an Interlocal Agreement with Collin County and the Rita and Truett Smith
Public Library for library services for fiscal year 2007-2008. (R. Orozco, Library
Director)
C. Consider, and act upon, Ordinance No. 2007-31 approving a Specific Use Permit
(SUP) for an Amateur Communication Tower on an existing residential lot, located
at 606 Grassy Glen Drive. Zoning Case 2007-07 (R. 011ie, Planning Director)
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Wylie City Council
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D. Consider, and act upon, Ordinance No. 2007-32 amending Ordinance No. 2002-05
amending Engineering Standard Construction Details. (C. Hoisted, City Engineer)
E. Consider, and act upon, acceptance of parkland dedication fees from TXU for
future construction of a park entry feature on East Brown Street. (M. Sferra, Public
Services Director)
F. Consider, and place on file, the monthly Revenue and Expense Report for the City
of Wylie as of August 31,2007. (L. Williamson, Finance Director)
Council Action
A motion was made by Councilman Young, seconded by Councilman White to approve the
Consent Agenda as presented. A vote was taken and passed 7-0.
REGULAR AGENDA
General Business
Tabled from September 11, 2007
Council Action
A motion was made by Councilman Young to remove Item #1, Zoning Case 2007-05 from the
table and consider. Consensus of Council was to remove from the table and consider.
1. (MOTION TO REMOVE FROM TABLE) Consider, and act upon, a change in
zoning from Planned Development (PD) District with a Specific Use Permit(SUP) to
Neighborhood Services on 2.03 acres, generally located on the northeast corner of
Collins Blvd. and F.M. 544 (South Stone Road). Zoning Case 2007-05 (R. 011ie,
Planning Director)
Staff Comments
Planning Director 011ie addressed Council stating that the applicant is requesting this item to be tabled
until October 9, 2007, to allow additional time to complete the Conditions of the Planned Development as
requested by City Council.
Council Action
A motion was made by Councilman Porter, seconded by Councilman Goss to table
consideration of Zoning Case 2007-05 until the October 9, 2007 Regular City Council Meeting.
A vote was taken and passed 7-0.
Tabled from September 11, 2007
Council Action
A motion was made by Mayor Pro Tern Byboth to remove Item #2, Resolution No. 2007-28(R)
from the table and consider. Consensus of Council was to remove from the table and consider.
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Wylie City Council
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2. (MOTION TO REMOVE FROM TABLE) Consider, and act upon, Resolution No.
2007-28(R) authorizing the City Manager to execute a Step Program Grant, in the
amount of $45,634.36, with the State of Texas Department of Transportation. (J.
Duscio, Assistant Police Chief)
Staff Comments
Assistant Police Chief Duscio addressed Council stating that the Texas Department of Transportation has
awarded the City of Wylie a $45,634.36 grant for 2008. The grant money is to be used to pay off duty
officers to work traffic enforcement. The grant requires the Police Department to focus on speeding
violations and DWI arrests. The 2007 STEP Grant generated over $130,000 in local revenue, which is a
cost effective tool to combat traffic safety problems in our community. Councilman Young asked why the
item was tabled at the last meeting. Assistant Police Chief Duscio reported that the operational portion of
the agreement had incorrect speed limits within the City that needed to be corrected. He noted that all
changes had been made and presented tonight.
Council Action
A motion was made by Councilman White, seconded by Councilman Porter to approve
Resolution No. 2007-28(R) authorizing the City Manager to execute a Step Program Grant, in
the amount of $45,634.36 with the State of Texas Department of Transportation. A vote was
taken and passed 7-0.
3. Consider, and act upon, Resolution No. 2007-29(R) authorizing the City Manager to
execute an Interlocal Agreement between the City of Wylie and Collin County
Department of Home Land Security for Law Enforcement Sharing of Law
Enforcement Data. (J. Duscio, Assistant Police Chief)
Staff Comments
Assistant Police Chief Duscio addressed Council stating that the purpose of this Agreement is to establish
a timely law enforcement inter jurisdictional information sharing program to address critical information
needed to protect residents. Law Enforcement agencies will be able to share Law Enforcement data
between each other, specifically the law enforcement data shall include but not be limited to records
management system, computer aided dispatch system, arrest records, gang records, and offense reports,
utilizing a web based Operation, Fusion & Communication Center("OFCC") system.
Council Action
A motion was made by Councilman Porter, seconded by Councilman White to approve
Resolution No. 2007-29(R) authorizing the City Manager to execute an Interlocal Agreement
between the City of Wylie and Collin County Department of Home Land Security for Law
Enforcement Sharing of Law Enforcement Date. A vote was taken and passed 7-0.
4. Consider, and act upon, Ordinance No. 2007-33 amending Ordinance No. 98-16 (Fee
Schedule Ordinance) modifying Subsection 1.02 (Water Rates) and Subsection 1.03
(Sewage collection and treatment rates). (C. Holsted, City Engineer)
Staff Comments
City Engineer Hoisted addressed Council stating that In 2006 Council held a work session to discuss the
water and sewer rate study prepared by McLain Decision Support Systems. The study incorporated the
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Wylie City Council
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water and sewer capital improvements plan (CIP) as well as outstanding debt service. The CIP was
updated as part of the water and sewer impact fee study; however, impact fees can only recoup fifty
percent of the projected cost of the CIP. Therefore, the remaining cost must be funded through other
means such as the water and sewer rates. A 3.25% increase per year over the next five years is
proposed in the rate study. The new rate structure includes 1,000 gallons in the minimum monthly bill and
incorporates a stronger conservation rate design for residential and irrigation meters. The study also
incorporates the proposed wholesale water rate increases from the North Texas Municipal Water District
as well as the proposed expansion of the Muddy Creek Regional Wastewater Treatment Plant.
Council Discussion
Mayor Mondy asked City Engineer Hoisted if the rates proposed take into account the anticipated
wholesale increases from North Texas Municipal Water District. Mr. Hoisted replied that they did.
Councilman Young asked what the increase would compute to per household. Mr. Hoisted replied that it
would be approximately $9.55 (per month), per average household covering all increases over the next
five years.
Council Action
A motion was made by Mayor Pro Tern Byboth, seconded by Councilman White to approve
Ordinance No. 2007-33 amending Ordinance No. 98-16 (Fee Schedule) modifying Subsection
1.02 (Water Rates) and Subsection 1.03 (Sewage collection and treatment rates). A vote was
taken and passed 7-0.
5. Consider, and act upon, Resolution No. 2007-30(R) nominating candidates to the
Board of Directors for the Central Appraisal District of Collin County for a two
year term beginning January 1, 2008. (C. Ehrlich, City Secretary)
Council Discussion
Mayor Mondy explained to Council that the City of Wylie has been requested to make a nomination for
the Board of Directors of the Central Appraisal District of Collin County. He asked if there were any
nominations from the Council. No recommendations were made.
There was no action taken on this item.
READING OF ORDINANCES
Title and caption approved by Council as required by Wylie City Charter,Article III, Section 13-D.
City Secretary Ehrlich read the captions to Ordinance No.'s 2007-31, 2007-32, and 2007-33 into
the official record.
Mayor Mondy recessed the meeting for a 5 minute break at 7:20 p.m.
WORK SESSION
Mayor Mondy reconvened into Work Session at 7:25 p.m. All Council members were present.
• Presentation and discussion related to the alignment of Brown Street and SH 78
intersection. (C. Hoisted, City Engineer)
City Engineer Hoisted reported that the design of Brown Street east of S.H. 78 was close to
completion and he was bringing three options for the alignment of Brown St. and S.H. 78 for
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Wylie City Council
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review and direction. The three alternatives we have include: Option 1 which leaves the
alignment in it's current location in a four lane divided road; Option 2 which realigns only on the
east side of S.H. 78 at an additional cost of $500,000 for paving and $300,000 for additional
acquisition of right-of-way, and Option 3 which realigns the road on both sides of the
intersection in a 90 degree angle at a cost of $1.1 million for paving and $400,000 for land
acquisition. He asked Council for any feedback regarding the options and direction on which to
pursue for the design. Mayor Mondy commented that the discussions regarding Option 2 were
focused on accommodating the additional traffic from the new high school, controlling additional
traffic moving on S.H. 78, and trying to create another commercial intersection. He explained
that if you look at the area by splitting the property off behind the rental lots. This will create an
additional commercial area and create an additional retail opportunity at the top of the hill. City
Manager Manson stated it was also discussed to allow traffic to maneuver easier. City Engineer
Hoisted reported that Option 2 would add a signal at the new intersection and leave the current
signal in operation. Option 3 would require two new signals at the two proposed intersections
with the removal of the existing signal. Mayor Mondy asked City Engineer Hoisted which of
Options 2 or 3 made more sense from a traffic flow view. City Engineer Hoisted stated that
Option 2 was the most direct route east/west route and Option 3 was quite a bit more
expensive. WEDC Director Satterwhite addressed Council stating that taking property for
additional right-of-way away from the existing commercial property was not in the best interest
of the City from a standpoint of the limited amount of commercial property to accommodate a
center design project, unless a safety issue existed. Councilman White asked Fire Chief Corbin
which option was preferable from a response standpoint. Chief Corbin replied that the most
direct route, Option 1, would take less response time. Mayor Pro Tern Byboth asked City
Engineer Hoisted if TxDOT had a preference as to the alignment. City Engineer Hoisted replied
that they would prefer Option 1. Council continued to discuss the options and directed the City
Engineer to continue to explore Option 1 addressing the drainage issues and adjusting the
alignment on the west side of Brown as much as possible.
Joint Work Session with City Council and the Parks and Recreation Board
o Presentation and discussion of the Founders Park Project. (M. Sferra, Public
Services Director/Halff Associates Inc.)
Call to Order Parks Board
Parks and Recreation Board Chair, Anne Hiney called the Joint Work Session of the Wylie
Parks and Recreation Board to order. The following members were present: Vice Chair Frankie
Delgado, Board members Dan Chesnut, Brandi Lafleur, Donna Larson, Benny Jones, and David
Willey. Staff present were Robert Diaz, Parks Assistant Superintendent, Bill Nelson, Parks
Superintendent and Mike Sferra, Public Services Director.
Robert Diaz, Assistant Parks Supervisor addressed Council stating that the Parks Board and
staff had been working with Halff Associates, Inc. for the past year on a design for the
expansion of Founder's Park approved in the November 2005 Bond Election. He introduced
Martin Molloy, President of Halff Associates, Inc.; Lenny Hughes, Vice President/Director of
Landscape Architect, and Francois deKock, Sr., Project Manager/Landscape Architect. Mr.
Hughes reported that it had been very exciting, working on this major sports project. He
explained that tonight he was presenting options for the design of the additions to the park. He
noted that the Wylie Parks and Recreation Board had already reviewed the options being
presented tonight. He explained that the firm took a broader look at the site, taking into
consideration existing fields, relationship to the location of the high school, and the possible
expansion of an additional 17 acres. He reported that the existing flood plain and the eventual
addition of hike and bike trails were also reviewed. He explained that the existing area was
Minutes— September 25, 2007
Wylie City Council
Page 7
approximately 65 acres with existing soccer fields and baseball fields; with the opportunity for
additional fields for both sports. He reviewed the areas that had been designed for pedestrian
walkways, restrooms and concession stands. He explained that the master plan project for
Founders Park would include a historical walk, shade structures, small trees inside the park with
big trees surrounding them and a dancing fountain within an area to be named "Founders
Plaza" with seating all around the fountain. He noted that the main points listed are an overview
of what the architects recommend for Founders Park, but because of the budget, only certain
phases would be developed at this time. He explained that the budget currently available for
Phase 1 would include: ball fields to the north, soccer fields to the east, historical walkway,
lighting for fields and along the walkway, trails, 2 concession stands, and 2 restroom areas,
traffic island, texture, painting, and improvements to existing areas and additional parking.
Mr. Hughes presented Concept A which included all Phase 1 items and set the two additional
softball fields adjacent to the two existing baseball fields, next to each other in a circle formation.
This concept includes a shade structure to the existing playground He explained the concession
stand and restrooms would be placed in the middle of the fields with pedestrian paths leading in
and out of the area. He noted that the parking available for this concept would be 336 stalls. Mr.
Hughes presented Concept B explaining that the main difference was that the proposed softball
fields were offset from the existing baseball fields and there were an additional eight U6 play
fields, two U8 play fields, and one U12 playing field. He noted that adding the additional fields
reduced the parking to 227 stalls. Concept C included two additional U12 play fields, two U10
play fields, 10 U6 play fields, one extra U12 seasonal play field and an 8' trail extending from
the parking area to the additional softball fields. He explained that the parking had been
extended to the playground area to allow parents wishing to drop their children at the
playground easy access. He reported the concept tilted the softball fields slightly toward the
concession and restroom area. He reported this concept allowed for 334 stalls of parking.
Council members discussed the need for as much parking as possible and leaned toward
Concept C. Direction was given to staff to continue design work on Concept C as the preferable
design.
ADJOURNMENT
With no further business before Council, Mayor Mondy adjourned the meeting at 8:50 p.m.
Consensus of Council was to adjourn.
\\` y O F 14i John M dy, ayor
6R.__.`�$
ATTEST:
Car le Ehrlich, ity ecretary
Minutes—September 25, 2007
Wylie City Council
Page 8
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REVISION DATE
OESCR1FTIONEXHIBIT Brown Street Reconstruction
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BROWN STREET IMPROVEMENTS
SH 78 to Stone Street '
PRE-DESIGN ALTERNATE PAVING OPTIONS COST. ANALYSIS
OPINION OF PROBABABLE CONSTRUCTION COSTS OPINION OF PROBABABLE CONSTRUCTION COSTS OPINION OF PROBABABLE CONSTRUCTION COSTS
Base Paving Option Alternate Paving Option 1 Alternate Paving Option 2
4 Lane Divided(90'ROW Section) 4 Lane Divided(90'ROW Section) 4 Lane Divided(90'ROW Section)
Paving $ 3,600,615.00 Paving $ 3,600,615.00 Paving $ 3,600,615.00
Drainage $ 1,960,695.00 Drainage $ 1,960,695.00 Drainage $ 1,960,695.00
Water&Sewer Relocations $ 188,625.00 Water&Sewer Relocations $ 188,625.00 Water&Sewer Relocations $ 188,625.00
Traffic Control,Erosion Control,Misc. $ 543,117.50 Traffic Control,Erosion Control,Misc. $ 543,117.50 Traffic Control,Erosion Control,Misc. $ 543,117.50
Sub-Total $ 6,293,052.50 Sub-Total $ 6,293,052.50 Sub-Total $ 6,293,052.50
Project Contingencies $ 314,662.63 Project Contingencies $ 314,652.63 Project Contingencies $ 314,652.63
TOTAL PROJECT BASE COST $ 6,607,705.13 TOTAL PROJECT BASE COST $ 6,607,705.13 TOTAL PROJECT BASE COST $ 6,607,705.13
AheattePa"ving Option One< 5 Alternate PaWng Option Two
Paving i.� - -•$ ;08912.50, Paving $ 254973.00
TxbOT Paving QUanVttes2. $ 111a12D 00•TttbOT Paving Quanbties $ 264,469.25
;.Drainage ,"` $ ..,,;.;:.,...4,;25 650 00 breinage $ 35,650.00
TrSMc Control Erosion;Control Misc $ 915 00 Traffic Control,.Erosion,Control,Misc $ 29,623.75
<Traffic Signals •$ 250jobgoti Traffic Signals •$• 500,000.b0
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5U6 Total S $03,5$1 30 SubyTotal $ 1,074,716.00
project Eohti igencle$,f ;F'35179.$8 Project Contingencies $ 53,736.80
TOTAL ALTERNATE PAVING O IE COST $t 5E8,777.3$ TOTAL ALTERNATE PAVING TWO COST $ 1,128,451.80
Alternate Bids Alternate Bids Alternate Bids
Illumination $ 330,000.00 Illumination $ 330,000.00 Illumination $ 330,000.00
Irrigation $ 165,000.00 Irrigation $ 165,000.00 Irrigation $ 165,000 00
Sub-Total $ 495,000.00 Sub-Total $ 495,000.00 Sub-Total $ 495,000.00
Alt.Contingencies $ 24,760.00 Alt.Contingencies $ 24,760.00 Alt.Contingencies $ 24,750.00
TOTAL PROJECT ALTERNATES COST $ 519,750.00 TOTAL PROJECT ALTERNATES COST $ 519,750.00 TOTAL PROJECT ALTERNATES COST $ 519,750.00
TOTAL PROJECT COSTS $ 7,127,455.13 TOTAL PROJECT COSTS $ 7,656,232.50 TOTAL PROJECT COSTS $ 8,255,906.93
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