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05-14-2013 (City Council) Minutes Wylie City Council CITY OF WYLIE Minutes Wylie City Council Meeting Tuesday, May 14, 2013 — 6:00 p.m. Wylie Municipal Complex — Council Chambers 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER Announce the presence of a Quorum. Mayor Hogue called the meeting to order at 6:04 p.m. City Secretary Ehrlich took roll call with the following City Council members present: Mayor pro tern Kathy Spillyards, Councilwoman Diane Culver, Councilman David Goss, Councilman Bennie Jones, Councilman Nathan Scott, and Councilman Rick White. Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Fire Chief, Randy Corbin; Police Chief, John Duscio; City Engineer, Chris Hoisted; Planning Director, Renae 011ie; Finance Director, Linda Bantz; Library Director, Rachel Orozco; Public Information Officer, Craig Kelly; City Secretary, Carole Ehrlich, and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE Reverend David Keuss, representing the Woodbridge Bible Fellowship Church, gave the invocation and Fire Chief Corbin led the Pledge of Allegiance. PRESENTATIONS TO OUTGOING COUNCIL MEMBERS • Mayor Pro Tern Kathy Spillyards • Councilman David Goss Mayor Hogue presented plaques of appreciation to outgoing council members Mayor pro tern Kathy Spillyards and Councilman David Goss. The two councilmembers did not seek re- election. Hogue thanked them for their years of service to the City of Wylie. Minutes May 14, 2013 Wylie City Council Page 1 Mayor Hogue presented a proclamation to Mayor pro tem Kathy Spillyards thanking her for taking the Mayor's position during certain time periods through the past year. In particular Mayor Pro Tem Spillyards presided over the meeting held on April 9, 2013 in the Mayor's absence. Mayor Hogue presented a proclamation designating April 9, 2013 as "Mayor Kathy Spillyards Day" in the City of Wylie. DECLARE UNOPPOSED CANDIDATE ELECTED TO OFFICE • Presentation of Certificates of Election by Mayor Hogue to: 1. Keith Stephens, Place 1 2. Todd Wintters, Place 3 Mayor Hogue declared Keith Stephens, Place 1 and Todd Wintters, Place 3 elected to office. Both candidates had run un-opposed and the City was able to cancel the election. Mayor Hogue presented each of them with the Certificate of Elected Officer. ADMINISTRATION OF OATH OF OFFICE FOR ELECTED COUNCIL MEMBERS • Administered by Judge Terry Douglas: Collin County, Precinct 2 Judge Terry Douglas administered the oath of office to newly elected council members Keith Stephens, Place 1 and Todd Wintters, Place 3. Members of their families were present for the Oaths of Office. The two council members took their seats at the dais. PRESENTATIONS • Presentation of"Shining the Wylie Way" - 5th 6 Weeks Mayor Hogue and City Manager Mindy Manson presented medallions to students demonstrating the "Wylie Way." Each six weeks one student from each WISD campus is chosen as the "Wylie Way Student." • Presentation of Employee Milestone Anniversaries Mayor Hogue and City Manager Manson presented Plaques of Appreciation to employees reaching milestone years of service with the City. He thanked them for their service. Employees honored included: • Carole Ehrlich, City Secretary— 10 years • Jared Buckmeier, Firefighter/Paramedic— 10 years • Stephen Coomer, Police Sergeant— 10 years • Joddy Warren, Detective — 10 years Minutes May 14, 2013 Wylie City Council Page 2 • Alicia Barbosa, Records Clerk, 15 years • Matt Miller, Police Sergeant— 15 years • Proclamation—Emergency Medical Services Week; May 19-25,2013 Mayor Hogue read a proclamation designating May 19th through May 25th as Emergency Medical Services Week in the City of Wylie. Fire Chief Randy Corbin was present and reported this appreciation is for all the personnel associated with emergency medical services including dispatch, fire fighters and paramedics. He thanked them for their service to the community. • Presentation of Texas Media Award from the Texas State Library Association Mayor Hogue recognized Kristen Bahls, a senior at Wylie High School, for a silver medal she received from the Texas Library Association, Texas Media Award for the video "Banned Books Week: Inspired by The Hunger Games." The video was shown at the library during Banned Books Week and is available for viewing on YouTube under "Texas for 50 State Salute". The video was also featured on the webpage "50 State Salute to Banned Books Week." She created, directed, produced and edited the video. She also won gold at District Skills USA in broadcast news and then took third place for the entire state of Texas in Skills USA broadcast news competition. She and her co-anchor were the *only* anchors to get a *perfect* score for anchoring (out of 20 teams). • Proclamation - "Peace Officers Memorial Day and National Police Week - May 12 thru 18,2013" Mayor Hogue read a proclamation declaring May 12th through May 18th as "Peace Officers Memorial Day and National Police Week" in the City of Wylie. Councilwoman Culver gave some statistics regarding peace officer fatalities and noted that she felt these individuals and all law enforcement personnel should be thanked for their dedication to their profession and service to their communities. APPOINTMENT OF MAYOR PRO TEM • Consider, and act upon, appointment of the Mayor Pro Tem for a one year term beginning May 2013 and ending May 2014 Council Action A motion was made by Councilman White, seconded by Councilman Wintters to appoint Nathan Scott as Mayor pro tem for a one year term beginning May 2013 and ending May 2014. A vote was taken and the motion passed 4-3 with Councilman Stephens, Councilman Wintters, Councilman Scott, and Councilman White voting for and Councilwoman Culver, Councilman Jones and Mayor Hogue voting against. CITIZENS COMMENTS ON NON-AGENDA ITEMS Minutes May 14, 2013 Wylie City Council Page 3 Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. Three members of the Wylie Youth Organization presented a short vocal skit about their "Youth Fitness Day" to take place May 25, 2013. Councilman Jones invited council members and those present to the event. The youth members included: Yaminah Lewis, Tikisha Michelle Johnson and Clay Mobley. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes of the April 23, 2013 Regular Meeting of the Wylie City Council. (C. Ehrlich, City Secretary) B. Consider, and act upon, authorizing the Mayor to enter into Cooperative agreement for additional Law Enforcement Services, between the City of Wylie, Lavon Lake, Texas initiates Agreement No. W9126G-13-P-0112 and the U.S. Army Corps of Engineers. This agreement is for the provisions of additional Law Enforcement Services from May 17, 2013 through September 03, 2013 for a sum not to exceed $60,044.06. (J. Duscio, Police Chief) C. Consider, and act upon, approval of Ordinance 2013-21 prohibiting parking, stopping, or standing of a vehicle along Lewis Drive from Creekside Estates Drive to a point 150 north. (C. Holsted, City Engineer) D. Consider, act upon, Ordinance No. 2013-22 annexing a certain 8.052 acre tract of land situated in the Francisco de la Pina Survey, Abstract No. 688, Collin County, Texas and more particularly, being all of a tract of land conveyed to the Kansas City Southern Railway Company by instrument recorded in document number 19960719000606400, official records of real property, Collin County, Texas. (R. 011ie, Planning Director) E. Consider, and act upon, approval of Resolution 2013-10(R) authorizing the City Manager of the City of Wylie, Texas, to execute the partial funding interlocal agreement #2 between Collin County and the City Of Wylie concerning the construction of Woodbridge Parkway from Sh78 to Hensley Lane. (C. Holsted, City Eng.) F. Consider, and act upon, Ordinance No. 2013-23, to amend Ordinance No. 2008-49, Section 22-23 — Qualifications of members and Section 22-26 Tenure of office for the Construction Code Board. (R. 011ie, Planning Director) Minutes May 14, 2013 Wylie City Council Page 4 G. Consider, and act upon, Resolution No. 2013-11(R) of the City Council of the City of Wylie, Texas, repealing Resolution No. 2012-28(R) due to clerical error; approving work with ETMC and the Southeast Collin County Emergency Medical Services Coalition to apply for grant funding through the Texas Healthcare Transformation and Quality Improvement Program in accordance with Section 1115 of the Social Security Act, known as the 1115 Waiver; and providing for an effective date. (R, Corbin, Fire Chief) H. Consider, and act upon, the award of bid number W2013-43-B Wylie Senior Center Interior Renovation in the amount of $52,653.00 to Concord Commercial Services Inc., Lutz Woodworks, and Wylie Carpet and Tile; and subject to the timely execution of any necessary documents by the City Manager. (J. Butters, Asst. City Mgr.) Mayor Hogue reported staff had requested Items E and H be removed from consideration. City Manager Manson reported these items would come back to council at the next meeting after corrections to the posting of Item E and completion of paperwork for Item H had been completed. Councilwoman Culver asked that Item F be removed from consent for further discussion. Council Action A motion was made by Councilwoman Culver, seconded by Mayor pro tem Scott to approve consent items: A, B, C, D, and G. A vote was taken and the motion passed 7-0. REGULAR AGENDA F. Consider, and act upon, Ordinance No. 2013-23, to amend Ordinance No. 2008-49, Section 22-23—Qualifications of members and Section 22-26 Tenure of office for the Construction Code Board. (R. 011ie, Planning Director) Council/Staff Discussion Councilwoman Culver asked Planning Director 011ie if wording could be changed to make it clear that City of Wylie registered voters need to have first preference for consideration to the Construction Code Board categories, second preference should be those living in the Wylie ETJ and/or those vested in the city with others taking third preference. Councilwoman Culver also noted in Section 22-26 —Tenure of Office, it is stated that any member can be removed by city council for cause. Councilwoman Culver stated that for most boards' service as a board member is at the pleasure of the council. Planning Director 011ie replied that the wording "for cause" could be removed from the ordinance and preferences could be added to the approved ordinance. Council Action A motion was made by Councilwoman Culver, seconded by Councilman White to adopt Ordinance No. 2013-23 to amend Ordinance No. 2008-49, Section 22-23 Qualifications of Minutes May 14, 2013 Wylie City Council Page 5 members and Section 22-26 Tenure of office for the Construction Code Board as amended (above). A vote was taken and the motion passed 7-0. 1. Consider, and act upon, the appointment of two committee members to the City of Wylie City Council Subcommittee to represent the City of Wylie in meetings with the Wylie Independent School District City/Schools Partnerships Committee. (C. Ehrlich, City Secretary) Staff Comments City Secretary Ehrlich addressed council stating that in 2005 the WISD and City formed an advisory standing committee called the City/School Partnerships. This committee consists of 3 members of the WISD Board of Trustees and 3 members of the City Council. The focus of the committee is to discuss existing and new partnerships between the WISD and the City of Wylie. Ehrlich reported the current members serving on the sub-committee and representing the City are Mayor pro tern Kathy Spillyards, chair, Mayor Eric Hogue, and Councilman David Goss. The terms of this sub- committee run with their terms of elected office and therefore replacements must be made for Mayor pro tern Spillyards and Councilman Goss. Staff is requesting these positions be filled with the appointment of another council member. Council Action A motion was made by Mayor pro tern Scott, seconded by Councilman White to appoint Councilman Keith Stephens and Mayor pro tern Scott to the City of Wylie City Council Subcommittee to represent the City of Wylie in meetings with the Wylie Independent School District, City/Schools Partnerships Committee. A vote was taken and the motion passed 7-0. 2. Consider, and act upon, the appointment of a 2013 Board and Commissions City Council Interview Panel to conduct the May/June 2013 Board/Commission applicant interviews. (C. Ehrlich, City Secretary) Staff Comments City Secretary Ehrlich addressed council stating that each year the City Secretary's Office solicits and compiles applications from Wylie residents wishing to serve on various Wylie Boards and Commissions These applications are received through mid-May. Toward the end of May applications are compiled into appointment timeframes to allow a three councilmember panel time to speak with each applicant. All interviews are held in the council chambers in open session. Staff is requesting the 3 member interview panel be appointed tonight to serve through the 2013 interview process and make recommendations for appointments to the full council during the June 11, 2013 regular council meeting. Ehrlich noted the proposed interview dates are: Monday May 20, 2013, Wednesday May 22, 2013, and Thursday May 23, 2013. She noted they will begin between 5:30 and 6:00 p.m. each night. Mayor Hogue asked council who would be available on the dates listed and would like to serve on the council interview panel. Mayor pro tern Scott noted he would be available and would like to serve on the panel. Councilman Todd Wintters noted his availability as did Councilman Keith Stephens. Minutes May 14, 2013 Wylie City Council Page 6 Councilwoman Culver stated that she was available on the 20th and 22nd but would not be available on the 23rd. Council Action A motion was made by Councilwoman Culver, seconded by Mayor pro tern Scott to appoint Councilman Todd Wintters, Mayor pro tern Scott, and Councilwoman Culver to the 2013 Boards and Commissions Interview Panel with Councilman Stephens being the alternate in the event any of the council members are unable to attend. A vote was taken and the motion passed 7-0. • Presentation - Watters Consulting to do a compensation study for City of Wylie employees Assistant City Manager Butters addressed council stating that the City has entered into an agreement with Waters Consulting Group, Inc. to perform a salary survey for the City of Wylie. Staff has begun work on a job description analysis and sometime in June the firm will be ready to survey other cities. Prior to that portion of the survey, staff and Waters Consulting will need your approval on what cities are appropriate to compare to the City of Wylie. Assistant City Manager Jeff Butters introduced Linda G. Whishard, SPHR, CCP a senior consultant for Waters Consulting Group, Inc. Ms. Whishard reviewed the criteria for choosing the comparison cities for the compensation study. She recommended a list of cities that would be a good cross section of the local area including cities in competition for talent, skills, similar services, size, positions, and proximity to the City of Wylie. She explained this type of comparison would spread a wide net, then screen for comparables. Mayor Hogue asked if the firm looked at the city budget when preparing the survey. Ms. Whishard stated that yes the budget would be looked at but more importantly the group looks at creating a structure that fits within the City's funding needs as stewards of the tax dollar; and fits the needs of employees and the ability to pay for the City. Whishard noted the group will also compare cost of labor to other cities that the City chooses to benchmark with and will adjust that market data based on the differential. This will allow the City to compare apples to apples. Councilwoman Culver requested to see the budgets for the approved list of comparison cities once the data had been collected. 3. Consider, and act upon, Resolution No. 2013-12(R), a resolution of the City Council of the City of Wylie, Texas, authorizing the City Manager of the City of Wylie, Texas to direct staff and/or consultants contracted by the City for a compensation study, to utilize the selected Cities for the purpose of comparison for a salary survey. (J. Butters, Asst. City Mgr.) Council/Consultant Discussion Councilwoman Culver asked if all cities named in the proposed list presented from Waters Consulting Groups were to be included in the survey. Ms. Whishard replied yes all cities were proposed for the survey however if council chose to take a city off the list, she requested council designate a replacement city. Minutes May 14, 2013 Wylie City Council Page 7 Mayor Hogue requested that three additional cities be added to the survey list to insure council knew where the current salaries fell for informational purposes only. They included City of Dallas, University Park and Highland Park. Mayor Hogue requested the follow cities be listed in the comparisons survey: the City of Greenville, City of The Colony and the City of Carrollton. Mayor Hogue explained in his opinion these cities were more in line with commercial comparisons and were not located off a state highway or toll road. Councilman White asked if turnover was one of the factors used in the survey. Ms. Whishard replied an effective compensation structure provides the opportunity for career progression for employees. Ultimately there is a value for a job in the organization. The city also needs a salary structure that not only attracts good employees but motivates and retains those employees. Council Action A motion was made by Councilman White, seconded by Mayor pro tern Scott to approve Resolution No. 2013-12(R) a resolution of the City Council of the City of Wylie, Texas authorizing the City Manager of the City of Wylie, Texas to direct staff and/or consultants contracted by the City for a compensation study to utilize the Waters Consulting Group proposed list of comparison cities and add the City of Greenville, City of The Colony, and the City of Carrollton to the comparison cities and add the City of Dallas, Highland Park and University Park for informational purposes only. A vote was taken and the motion passed 7-0. READING OF ORDINANCES Title and caption approved by Council as required by Wylie City Charter,Article III, Section 13-D. City Secretary Ehrlich read the captions to Ordinance No.'s 2013-21, 2013-22, and 2013-23 into the official record. Mayor Hogue convened into Executive Session at 8:20 p.m. reading the caption listed below. EXECUTIVE SESSION Recess into Closed Session in compliance with Section 551.001,et.seq.Texas Government Code,to wit: §§Sec. 551.072. DELIBERATION REGARDING REAL PROPERTY; CLOSED MEETING. A governmental body may conduct a closed meeting to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on its negotiating position. • Discussion regarding property generally located near the intersection of McCreary Rd. and McMillen Rd. (R. Corbin, Fire Chief) Minutes May 14, 2013 Wylie City Council Page 8 Mayor Hogue reconvened into Open Session at 8:43 p.m. LRECONVENE INTO OPEN SESSION Take any action as a result from Executive Session. Council Action A motion was made by Councilwoman Culver, seconded by Councilman Jones to approve the real estate exchange agreement between the City of Wylie, Texas and the Cambridge Company, Inc. for the properties described therein and to authorize the City Manager/Mayor to execute such agreement together with any and all proposed documents in order to complete such exchange. A vote was taken and the motion passed 7-0. ADJOURNMENT With no further business before the Wylie City Council, a motion was made by Councilman Jones, seconded by Mayor pro tem Scott to adjourn the meeting at 8:46 p.m. A vote was taken and the motion passed 7-0. LLe ice' Eric Hogue, Mayo ATTEST: � ®F ttrp. I 4 1/4, . Q1 ,i.9, F-----t, _ ,,,,h \ -4.6a Carole Ehrlich,02:z Secretary L fir. , \.,. AltiatA/ERALCOLORADWgy • 01887e store op ilos L Minutes May 14, 2013 Wylie City Council Page 9