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05-20-2014 (City Council) Minutes Wylie City Council CITY OF WYLIE Minutes Wylie City Council Special Called Meeting - Election Canvass Tuesday, May 20, 2014 — 5:00 p.m. Wylie Municipal Complex — Council Chambers 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER Announce the presence of a Quorum. Mayor Eric Hogue called the meeting to order at 5:00 p.m. with the following City Council members present: Mayor pro tem Rick White, Councilwoman Diane Culver, Councilman Nathan Scott, Councilman Keith Stephens, and Councilman Todd Wintters. Councilman Bennie Jones was absent Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; City Secretary, Carole Ehrlich; PIO, Craig Kelly, and various support staff. WORK SESSION Discussion of proposed Code of ethics Ordinance for Council Members and Board Members. City Manager Manson addressed Council and provided a draft of the Ethic Ordinance, based on previous work sessions and direction from Council She stated that the proposed ordinance was provided by the City Attorney's office and had been approved as to form by City Attorney Richard Abernathy. Manson noted that the proposed ordinance if approved would be the first step in providing a process for ethics complaints/violations. She explained the second step would be for Council to determine the procedures and policies that staff and the Ethics Review Board would use in processing complaints. Areas of discussion included: Section G (3) was amended to state that the City Manager or City Attorney would notify the person who is the subject of the complaint of the Board's findings Section H (7) was removed in its entirety Section H (10) was amended to require deliberations be conducted in open session Minutes May 20, 2014 Wylie City Council Special Called Meeting Page 1 Mayor Hogue closed the work session at 5:36 p.m. RECESS FOR COUNCIL RECEPTION Mayor Hogue recessed into the 2014 Council Reception at 5:37 p.m. honoring the newly re- elected Mayor, new City Council members and recognizing outgoing Council members. RECONVENE INTO OPEN SESSION Take any action as a result from Executive Session. Mayor Hogue reconvened into Open Session at 6:05 p.m. CALL TO ORDER Announce the presence of a Quorum. Mayor Eric Hogue called the meeting to order at 6:05 p.m. City Secretary Carole Ehrlich took roll call with the following City Council members present: Mayor pro tern Rick White, Councilwoman Diane Culver, Councilman Bennie Jones, Councilman Nathan Scott, Councilman Keith Stephens, and Councilman Todd Wintters. Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Finance Director, Linda Bantz; City Engineer, Chris Hoisted; Library Director, Rachel Orozco; City Secretary, Carole Ehrlich; PIO, Craig Kelly, and various support staff. • Consider and act upon, Ordinance No. 2014-19 of the City of Wylie, Texas, establishing a Code of Ethics; providing for a penalty for the violation of this ordinance; providing for repealing, savings and severability clauses; providing for an effective date of this ordinance; and providing for the publication of the caption hereof. Council Action A motion was made by Councilwoman Culver, seconded by Councilman Stephens to adopt Ordinance No. 2014-19 of the City of Wylie, Texas, establishing a Code of Ethics; providing for a penalty for the violation of this ordinance; providing for repealing, savings, and severability clauses; providing for an effective date of this ordinance; and providing for the publication of the caption hereof; with the follow amendments: - Section G (3) was amended to state that the City Manager or City Attorney would notify the person who is the subject of the complaint of the Board's findings - Section H (7) was removed in its entirety - Section H (10) was amended to require deliberations be conducted in open session A vote was taken and the motion passed 7-0. INVOCATION & PLEDGE OF ALLEGIANCE Wylie Police Chaplain Dan Rainey gave the invocation and the Wylie Fire Rescue Honor Guard and Battalion Chief Brent Parker presented the colors and led the Pledge of Allegiance. Minutes May 20, 2014 Wylie City Council Special Called Meeting Page 2 CANVASS OF ELECTION • Consider, and act upon, Resolution No. 2014-14(R) declaring the results of the Official Canvass of the City of Wylie General Election of May 10,2014. Council Action A motion was made by Mayor pro tem White, seconded by Councilwoman Culver to adopt Resolution No. 2014-14(R) declaring the results of the Official Canvass of the City of Wylie General Election of May 10, 2014. A vote was taken and the motion passed 7-0. • Presentation to outgoing Council Members Mayor Hogue presented Plaques of Appreciation to outgoing council members Mayor pro tern Rick White and Councilwoman Diane Culver. Mayor Hogue thanked them for their service to the City and to the Wylie Community. ISSUANCE OF CERTIFICATES TO ELECTED COUNCIL MEMBERS Judge Terry Douglas presented the issuance of Certificates of Election to the newly elected Mayor Eric Hogue, William Whitney Ill, Place 5 and David Dahl, Place 6. ADMINISTRATION OF OATH OF OFFICE FOR ELECTED COUNCIL MEMBERS AND MAYOR Judge Terry Douglas administered the Oath of Office to newly elected members: Mayor Eric Hogue, William Whitney III, Place 5 and David Dahl, Place 6. Members of the families were present for the oaths. APPOINTMENT OF MAYOR PRO TEM • Consider, and act upon, the appointment of Mayor Pro Tem for a one year term beginning May 2014 and ending May 2015. Council Action A motion was made by Councilman Wintters, seconded by Councilman Scott to appoint Council member Keith Stephens as the Mayor pro tem for a one year term beginning May 2014 and ending May 2015. A vote was taken and the motion passed 7-0, CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. There were no citizens present wishing to address council during citizens comments. Minutes May 20, 2014 Wylie City Council Special Called Meeting Page 3 REGULAR AGENDA 1. Consider, and act upon, the appointment of a 2014 Board and Commissions City Council Interview Panel to conduct the May 2014 board applicant interviews. (C. Ehrlich, City Secretary) Staff Comments City Secretary Ehrlich addressed Council stating that each year the City Secretary's Office solicits and compiles applications from Wylie residents wishing to serve on various Wylie Boards and Commissions. These applications are received through the year until the later part of May of each calendar year. Each year the seated Wylie City Council members choose a three member panel from the council to serve as the interview panel. This panel will interview each applicant and recommend to the full council a slate of board members for the expiring terms. Council Action A motion was made by Councilman Scott, seconded by Mayor pro tem Stephens to appoint the following council members to the 2014 Boards and Commission Interview Panel: Mayor pro tem Keith Stephens, Councilman Nathan Scott, and Councilman David Dahl. A vote was taken and the motion passed 7-0. 2. Consider,and act upon,the appointment of a committee member to the City of Wylie City Council Subcommittee to represent the City of Wylie in meetings with the Wylie Independent School District City/Schools Partnerships Committee. (C. Ehrlich, City Secretary) Staff Comments City Secretary Ehrlich addressed Council stating that In 2005, the Wylie Independent School Board formed an advisory standing committee called City/School Partnerships. The committee consists of three (3) WISD Board of Trustee members and three City of Wylie Council members. The purpose of the committee is focused on discussing existing and new partnerships between the Wylie Independent School District and the City of Wylie. Ehrlich explained that board terms run with elected office; therefore Mayor Hogue's term has expired with his re-election. Council is asked to either re-appointed Mayor Hogue or another Council Member to the expired position. Council Action A motion was made by Mayor pro tem Stephens, seconded by Councilman Dahl to re-appoint Mayor Eric Hogue to serve as a committee member to the City of Wylie City Council Subcommittee to represent the City of Wylie in meetings with the Wylie Independent School District City/Schools Partnerships Committee. A vote was taken and the motion passed 7-0. Minutes May 20, 2014 Wylie City Council Special Called Meeting Page 4 READING OF ORDINANCES Title and caption approved by Council as required by Wylie City Charter,Article III, Section 13-D. City Secretary Ehrlich read the caption to Ordinance No. 2014-19 into the official record. ADJOURNMENT A motion was made by Mayor pro tern Stephens, seconded by Councilman Scott to adjourn the meeting at 6:48 p.m. A vote was taken and the motion passed 7-0. Eric Hogue,Mayo ATTEST: OF wyl Fify ir- Caro Ehrlich, C' ecretary ir �tis _ s'NtpCfE RA,LW,i /•A 018870 +` s7Art OF TEAS Minutes May 20, 2014 Wylie City Council Special Called Meeting Page 5