07-29-2014 (City Council) Agenda Packet Gr{,prf
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NOTICE OF MEETING
Special Called Work Session Agenda
July 29, 2014 - 6:00 p.m.
Wylie Municipal Complex
Council Chambers/CouncilConference Room
300 Country Club Road, Building #100
EricHogue.................................................................................Mayor
Keith Stephens Mayor Pro Tern
Nathan Scott Place 2
Todd Wintters Place 3
Bennie Jones Place 4
William Whitney III Place 5
David Dahl Place 6
Mindy Manson City Manager
Richard Abernathy City Attorney
Carole Ehrlich City Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie
Municipal Complex, distributed to the appropriate news media, and posted on the City website:
www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted
on the City of Wylie website: www.w lietexas% ov.
The Mayor and City Council request that all cell phones and pagers be turned off or set to vibrate. Members of the
audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone
conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.
Hearing impaired devices are available from the City Secretary prior to each meeting.
CALL TO ORDER
Announce the presence of a Quorum.
INVOCATION & PLEDGE OF ALLEGIANCE
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their
name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not
allowed to converse, deliberate or take action on any matter presented during citizen participation.
WORK SESSION
• FY 2014-2015 Budget Discussion
July 29, 2014 Wylie City Council Special Called Meeting/Work Session Page 2 of 2
Agenda
RECONVENE INTO REGULAR SESSION
Take any action as a result from Work Session.
ADJOURNMENT
If during the course of the meeting covered by this notice,the City Council should determine that a closed or executive meeting or session of the
City Council or a consultation with the attorney for the City should be held or is required, then such closed or executive meeting or session or
consultation with attorney as authorized by the Texas Open Meetings Act,Texas Government Code§ 551.001 et. seq.,will be held by the City
Council at the date,hour and place given in this notice as the City Council may conveniently meet in such closed or executive meeting or session
or consult with the attorney for the City concerning any and all subjects and for any and all purposes permitted by the Act,including,but not
limited to,the following sanctions and purposes:
Texas Government Code Section:
§551.071—Private consultation with the attorney for the City.
§551.072—Discussing purchase,exchange,lease or value of real property.
§551.074—Discussing personnel or to hear complaints against personnel.
CERTIFICATION
I certify that this Notice of Meeting was posted on this 25th day of July 2014 at 5:00 p.m. as required by law in
accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was
contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wvlietexas.gov.
Carole Ehrlich,City Secretary Date Notice Removed
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Audited Utility Fund Ending Balance 09/30/13 $ 8,674,912
Projected '14 Revenues 13,837,219
Available Funds 22,512,131
Projected '14 Expenditures (14,717,183)
Estimated Ending Fund Balance 09/30/14 $ 7,794,948
Estimated Beginning Fund Balance - 10/01/14 $ 7,794,948
Proposed Revenues '15 13,591,400
Proposed Expenditures '15 (14,571,247)
Use of Fund Balance - New/Replacement Fleet & Equipment (434,000) a)
Estimated Ending Fund Balance 09/30/15 $ 6,381,101 b)
a) See list of Fund Balance items on slide #3.
b) Policy requirement is 90 days of operating expenditures, which is equal to $3,592,910.
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Dept. Description Amount
Util Admin Ground Storage Reservior Design $ 140,000
Water GPS Location Units (2) $ 18,000
Water New Skid-Steer Loader $ 42,000
Sewer Lift Station Generator $ 55,000
Sewer Back Hoe Replacement $ 108,000
Sewer New Heavy Duty Mowing Tractor $ 22,000
Sewer Submersible Mixer for Lift Station $ 14,000
Sewer Lift for Vehicle Maintenance $ 35,000
Total: $ 434,000
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Audited 4B Sales Tax Fund Ending Balance 09/30/13 $ 1,436,995
Projected '14 Revenues 1,862,224
Available Funds 3,299,219
Projected '14 Expenditures (2,070,439)
Estimated Ending Fund Balance 09/30/14 $ 1,228,780
Estimated Beginning Fund Balance - 10/01/14 $ 1,228,780
Proposed Revenues '15 1,978,052
Proposed Expenditures '15 (1,950,684)
Use of Fund Balance - New/Replacement Fleet & Equipment (240,000) a)
Estimated Ending Fund Balance 09/30/15 $ 1,016,148 b)
a) See list of Fund Balance items on slide #5.
b) Policy requirement is 25% of budgeted sales tax revenue ($1,947,992 x 25% = $486,998).
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Sales
Dept. Description Amount
4B Senior Connect Senior Center to WISD Fiber Ring $ 30,000
4B Senior Senior Center Entry Remodel $ 19,000
4B Senior Van Replacement $ 27,000
4B Parks Truck Replacements (3) $ 88,500
4B Parks Lighting Control System at Founders Park $ 9,500
4B Parks Concrete Borders at Valentine and OCP $ 16,000
4B Parks Mower Replacements (3) $ 27,000
4B Parks New Turf Aerator $ 15,500
4B Parks New Turbine Blower $ 7,500
Total: $ 240,000
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Audited Recreation Fund Ending Balance 09/30/13 $ 442,975
Projected '14 Revenues 1,266,266
Available Funds 1,709,241
Projected '14 Expenditures (1,411,094)
Estimated Ending Fund Balance 09/30/14 $ 298,147
Estimated Beginning Fund Balance - 10/01/14 $ 298,147
Proposed Revenues '15 1,189,000
Proposed Expenditures '15 (1,404,224)
Use of Fund Balance - Replacement of Cardio Equipment (63,100)
Estimated Ending Fund Balance 09/30/15 $ 19,823
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Audited General Fund Ending Balance 09/30/13 $ 11,734,825
Projected '14 Revenues 27,989,406
Available Funds 39,724,231
Projected '14 Expenditures (29,809,138)
Estimated Ending Fund Balance 09/30/14 $ 9,915,093
Estimated Beginning Fund Balance - 10/01/14 $ 9,982,753
Proposed Revenues '15 29,592,159
Proposed Expenditures '15 (29,245,019)
Excess Revenues Over Expenditures $ 347,140
Carry-Forward of Funds for Various Projects (67,660) a)
Use of Fund Balance - Transfer to Debt Service
Fund for Debt Payments (400,000)
Use of Fund Balance - New/Replacement Fleet & Equipment (638,700) b)
Estimated Ending Fund Balance 09/30/15 $ 9,223,533 c)
a) Carry-forward of funds to be used for Fire Department tablets, Animal Shelter remodel, and PSB VolP
b) See list of Fund Balance items on slide #8.
c) Policy is 25% of budgeted expenditures. As shown, this Ending Fund Balance is 32%.
Based on a balanced budget (revenues = expenditures), Ending Fund Balance would be $8,876,393 or30%.
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Dept. Description Amount Dept. Description Amount
FAC PSB Bathroom Remodel for Accessibility $ 10,000 WFR SCBA Replacements (4) $ 30,000
WFR SCBA Bottle Replacements (11) $ 18,700
HR NeoGov Application Software $ 7,500 WFR Building Maintenance -Various $ 45,000
IT Desktop (25) / Laptop (5) Replacements $ 51,500 AC Shelter Management Software $ 800
IT Tape Changer for Tape Backup Server $ 6,600
IT Hard Drives for SAN Storage System (7) $ 5,000 BLD Truck Replacements (2) $ 59,500
PD Tahoe Replacements (3) $ 88,500 STR 6-Yard Dump Truck Replacement $125,000
PD Trailblazer Replacement $ 23,000 STR Truck Replacement $ 29,000
PD Charger Replacement $ 23,000 STR Crack Sealing Machine $ 45,000
PD Equipment for Replacement Vehicles $ 18,500
PD Cellbrite Equipment Upgrade $ 5,100 REC Blazer Replacement $ 27,000
PD Throw Phone Replacement $ 20,000 Total: $638,700
Possible Additions for Consideration:
PD Commercial Enf. Unit Vehicles (2) $114,196
PD Commercial Enf. Unit Equipment $ 40,000
PD New SRO Vehicle & Equipment $ 37,000
Total w/Additions: $829,896
Based on a balanced budget (revenues =expenditures), Ending Fund Balance would be $8,685,197 or 29%.
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Additional Funding Potential New Programs
General Fund
Additional Revenues Possible Expenditures
Description Amount Dept. Description Amount
Current Available Excess Funds $ 347,000 PD New School Resource Officer $112,000
Est. Additional Tax Revenue $ 320,000 PD Commercial Enf. Unit(2 Officers @ 1/2 a Year) $ 96,500
Total: $ 667,000
WFR Asst. Fire Chief(Promote 1 Battalion Chief) $ -
Revenue from WISD if Add'I. SRO Funded $ 30,000
AC Admin. Assistant(Part-Time to Full-Time) $ 34,500
1/2 Cent Tax Rate Cut $(131,000) AC New Kennel Attendant $ 49,500
STR New Street Maintenance Workers (2) $102,000
LIB 6 Additional Library Hours $171,000
Total: $565,500
Note: Totals for new positions include salary and benefits, as well
as any additional recurring expenditures.
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