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09-09-2014 (City Council) Minutes Wylie City Council CITY OF WYLIE Minutes Wylie City Council Meeting Tuesday, September 9, 2014 - 6:00 p.m. Wylie Municipal Complex - Council Chambers 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER Announce the presence of a Quorum. Mayor Eric Hogue called the meeting to order at 6:00 p.m. City Secretary Carole Ehrlich took roll call with the following City Council members present: Mayor Eric Hogue, Mayor pro tern Keith Stephens, Councilman Nathan Scott, Councilman Todd Wintters, Councilman Bennie Jones, Councilman William Whitney III, and Councilman David Dahl. Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Fire Chief, Brent Parker; Police Chief, John Duscio; City Engineer, Chris Hoisted; Finance Director, Linda Bantz; Library Director, Rachel Orozco; Planning Director, Renae 011ie; City Secretary, Carole Ehrlich; Public Information Officer, Craig Kelly; and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE Pastor David Keuss of The Lakes Church gave the invocation and Budget Officer Ron Arp led the Pledge of Allegiance. PRESENTATIONS • Presentation—Keep Texas Beautiful Award Presentation (Community Waste Management) Robert Medigovich, representing Community Waste Management, presented Mayor Hogue and the Wylie City Council with the award of "Keep Texas Beautiful." This is the second year the award has been presented to the City of Wylie for their efforts in recycling programs and the Extreme Green Event initiatives. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. Minutes September 9, 2014 Wylie City Council Page 1 There were no citizens present wishing to address Council during Citizens Comments. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes of the August 14, 2014 Special Called Joint Work Session, the August 26, 2014 Regular Meeting, and the September 2, 2014 Special Called Meeting of the Wylie City Council. (C. Ehrlich, City Secretary) B. Consider, and act upon, Resolution No. 2014-23(R) authorizing the City Manager to execute an Interlocal Cooperation Agreement with Collin County, Texas for Road Improvements in accordance with Court Order No. 97-576-08-25. (M. Sferra, Public Services Director) C. Consider, and act upon, Resolution No. 2014-24(R) authorizing the City Manager to execute License Agreement 220661 with Dallas Area Rapid Transit for the purposes of constructing, installing,maintaining and operating one(1)30-inch sanitary sewer pipeline encased in a 42- inch steel pipe (the "Permitted Improvement") across the Cotton Belt Line at Mile Post 581.64 in Wylie,Collin County,Texas. (M. Sferra, Public Services Director) D. Consider, and act upon,Resolution No.'2014-25(R) authorizing the City Manager to execute License Agreement 220662 with Dallas Area Rapid Transit for the purposes of constructing, installing, maintaining and operating one (1) 12-inch water pipeline encased in an 18-inch steel pipe (the "Permitted Improvement") across the Cotton Belt Line at Mile Post 583.13 in Wylie,Collin County,Texas. (M. Sferra, Public Services Director) E. Consider, and act upon, Resolution No. 2014-26(R) authorizing the City Manager to execute License Agreement 220663 with Dallas Area Rapid Transit for the purposes of constructing, installing, maintaining and operating one (1) 8-inch water pipeline encased in a 14-inch steel pipe (the "Permitted Improvement") across the Cotton Belt Line at Mile Post 580.72 in Wylie,Collin County,Texas. (M. Sferra, Public Services Director) F. Consider, and act upon, Resolution No. 2014-27(R) authorizing the City Manager to execute License Agreement 220664 with Dallas Area Rapid Transit for the purposes of constructing, installing, maintaining and operating one (1) 12-inch sanitary sewer pipe encased in an 18- inch steel pipe (the "Permitted Improvement") across the Cotton Belt Line at Mile Post 580.53 in Wylie,Collin County,Texas. (M. Sferra, Public Services Director) G. Consider, and act upon,Resolution No. 2014-28(R) authorizing the City Manager to execute License Agreement 220665 with Dallas Area Rapid Transit for the purposes of constructing, installing, maintaining and operating one (1) 8-inch water pipeline encased in a 12-inch steel pipe (the "Permitted Improvement") across the Cotton Belt Line at Mile Post 580.92 in Wylie,Collin County,Texas. (M. Sferra, Public Services Director) H. Consider, and act upon, Resolution No. 2014-29(R) authorizing the City Manager to execute License Agreement 220666 with Dallas Area Rapid Transit for the purposes of constructing, installing, maintaining and operating one (1) 8-inch sanitary sewer pipeline encased in a 15- Minutes September 9, 2014 Wylie City Council Page 2 inch C.G.M. pipe (the "Permitted Improvement") across the Cotton Belt Line at Mile Post 580.21 in Wylie,Collin County,Texas. (M. Sferra, Public Services Director) I. Consider, and act upon, Resolution No. 2014-30(R) authorizing the City Manager to execute License Agreement 220667 with Dallas Area Rapid Transit for the purposes of constructing, installing, maintaining and operating four (4) 72-inch Class "V" reinforced concrete drainage pipes (the "Permitted Improvement") across the Cotton Belt Line at Mile Post 580.55 in Wylie,Collin County,Texas.. (M. Sferra, Public Services Director) J. Consider, and act upon, Resolution No. 2014-31(R) authorizing the City Manager to execute License Agreement 220689 with Dallas Area Rapid Transit for the purposes of constructing, installing, maintaining and operating (1) 21-inch and one (1) 30-inch reinforced concrete pipes for storm water with Type `B" headwalls and longitudinal drainage beyond the outfall headwalls (the "Permitted Improvement") across the Cotton Belt Line at Mile Post 580.74 in Wylie,Collin County,Texas. (M. Sferra, Public Services Director) K. Consider, and act upon, Resolution No. 2014-32(R) authorizing the City Manager to execute License Agreement 220690 with Dallas Area Rapid Transit for the purposes of constructing, installing, maintaining and operating a storm sewer drainage system with rubble rip-rap on both embankments to eliminate erosion and scour (the "Permitted Improvement") adjacent to and draining onto the Cotton Belt Line right of way at Mile Post 581.09 in Wylie, Collin County,Texas. (M. Sferra, Public Services Director) L. Consider, and act upon,Resolution No. 2014-33(R) authorizing the City Manager to execute a Contract for Paramedic Ambulance Service between East Texas Medical Center (E.T.M.C.) and the Southeast Collin County E.M.S. Coalition consisting of the following communities: City of Wylie, City of Parker, the Town of St. Paul, City of Lavon and Collin County. (B. Parker, Fire Chief) M. Consider, and act upon, Resolution No. 2014-34(R) authorizing the City Manager to execute a Supplemental Agreement to Contract for Paramedic Ambulance Services between East Texas Medical Center(E.T.M.C.) and the City of Wylie. (B. Parker, Fire Chief) N. Consider, and act upon, Resolution No. 2014-35(R) authorizing the City Manager to execute an Interlocal Agreement between the City of Wylie and Rockwall County for Fire Protection Services. (B. Parker, Fire Chief) O. Consider, and act upon, the award of bid # W2014-78-A for Janitorial Services; to All Janitorial Professional Services, Inc. in an estimated annual amount of $137,000.00, and authorizing the City Manager to execute any and all necessary documents. (M. Sferra, Public Services Director) P. Consider,and act upon, of Ordinance No.2014-27 amending Subsection B(Water Rates) and Subsection C (Sewage Collection and Treatment Rates) of Section 1 (Water and Sewer Fees) of the Wylie Comprehensive Fee Schedule. (C. Holsted, City Engineer) Q. Consider, and act upon, Ordinance No. 2014-28 amending the zoning from Commercial Corridor to Planned Development — Light Industrial (PD-LI) to develop a light assembly facility with limited industrial uses; on approximately 2.655 acres generally located north of West FM 544 and east of Commerce Drive. ZC 2014-04 (R. 011ie, Director Development Services) Minutes September 9, 2014 Wylie City Council Page 3 R. Consider, and act upon, approval of Ordinance No. 2014-29 setting a date, ordering a public hearing for October 14, 2014 to discuss and review updates to the Thoroughfare Capital Improvements Plan,and Thoroughfare Impact Fees (C. Hoisted, City Engineer) Council Action A motion was made by Councilman Scott, seconded by Councilman Wintters to approve the Consent Agenda as presented. A vote was taken and the motion passed 7-0. Mayor Hogue recessed the Wylie City Council Meeting at 6:12 p.m. RECESS CITY COUNCIL CALL TO ORDER THE WYLIE PARKS & RECREATION FACILITIES DEVELOPMENT CORPORATION (4b) Parks & Recreation 4B Board Chair Hogue called the board to order at 6:15 p.m. with the following board members present: Mayor Eric Hogue, Mayor Pro Tern Keith Stephens, Councilman Bennie Jones, Councilman Nathan Scott, Vice Chair Dan Chesnut and board member Coda Hampton. Board member Jeff Harris was absent. 1. Consider, and act upon, approval of the Minutes from the September 10, 2013 Special Called Meeting of the Wylie Parks and Recreation Facilities Development Corporation (4B). (C. Ehrlich, City Secretary) 4B Board Action A motion was made by board member Scott, seconded by board member Chesnut to approve the Parks and Recreation 4B board minutes of September 10, 2013 as presented. A vote was taken and the motion passed 6-0 with board member Harris absent. 2. Consider, and act upon, the appointment and/or reappointment of the Wylie Parks and Recreation Facilities Development Corporation (4B) Officers and appoint a Chair and Vice Chairman from its board members for a term beginning January 1,2015 and ending December 31,2016. (C. Ehrlich, City Secretary) Staff Comments 4B Secretary Ehrlich addressed the 4B board stating that Article II, Section 1. (d) of the 4B Bylaws states; "The Corporation Board will choose from among its members a Chairman of the Board and a Vice Chairman of the Board. The Chairman will preside at all board meetings and the Vice Chairman will serve in the absence of the Chairman." Ehrlich explained that currently, Mayor Hogue holds the position of 4B Chair and Dan Chesnut serves as Vice Chair. Article Ill, Section 1. (a) of the by-laws states that the officers of the Corporation shall appoint a president, a vice president, a secretary and a treasurer and such other officers as the Board may from time to time elect or appoint. One person may hold more than one office, except that the President shall Minutes September 9, 2014 Wylie City Council Page 4 not hold the office of Vice President or Secretary. Terms of the office shall be two years with the right of an officer to be reappointed. 4B Board Action A motion was made by board member Stephens, seconded by board member Scott to appoint 4B Officers: Mindy Manson as President, Jeff Butters as Vice President, Linda Bantz as Treasurer, and Carole Ehrlich as Secretary of the Parks and Recreation Facilities Development Corporation (4B) for a two year term beginning January 1, 2015 and ending December 31, 2016. A vote was taken and the motion passed 6-0 with board member Harris absent. 4B Board Action A motion was made by Vice Chair Chesnut, seconded by board member Stephens to reappoint Eric Hogue as Chair of the Parks and Recreation Facilities Development Corporation (4B) for a two year term beginning January 1, 2015 and ending December 31, 2016. A vote was taken and the motion passed 6-0 with board member Harris absent. 4B Board Action A motion was made by board member Scott, seconded by board member Jones to reappoint Dan Chesnut as Vice Chair of the Parks and Recreation Facilities Development Corporation (4B) for a two year term beginning January 1, 2015 and ending December 31, 2016. A vote was taken and the motion passed 6-0 with board member Harris absent. 3. Consider, and act upon, approval of the FY 2014-2015 4B Budget and authorize expenditures for the FY 2014-2015 Community Services Facilities Capital Improvement Plan. (L. Bantz, Finance Director) 4B Board Action A motion was made by board member Stephens, seconded by board member Jones to approve the FY 2014-2015 4B Budget and authorize expenditures for the FY 2014-2015 Community Services Facilities Capital Improvement Plan. A vote was taken and the motion passed 6-0 with board member Harris absent. ADJOURNMENT 4B Board Action With no other business before the Wylie Parks and Recreation Facilities Development Corporation (4B), Mayor Hogue adjourned the meeting at 6:17 p.m. Consensus of the board was to adjourn. Mayor Hogue reconvened the Wylie City Council Open Session at 6:18 p.m. RECONVENE INTO OPEN SESSION OF THE WYLIE CITY COUNCIL Minutes September 9, 2014 Wylie City Council Page 5 REGULAR AGENDA 1. Hold a Public Hearing and consider, and act upon, a change in zoning from Agricultural (A/30) and Planned Development 93-29 to Planned Development-Single-Family (PD-SF), for single-family residential development on approximately 38 acres, located east of W.A. Allen Blvd. and north of Stone Road, immediately east of Stone Grove Addition. ZC 2014-05 (R. 011ie, Planning Director) Staff/Council Comments Planning Director 011ie addressed Council stating that the applicant is requesting to establish permanent zoning on approximately 38 acres of land, of which 18 acres was recently annexed into the City. The subject property shall be developed in accordance with attached planned development conditions (Exhibit "B") to create a residential development of single family dwellings, and to provide connections to existing Stone Grove Phase I Addition to the west. Mayor pro tem Stephens asked if any of the lots were within the flood plain. City Engineer Hoisted replied that some of the lots along the creek could be in the floodplain and a floodplain study would have to be provided and if indicated some of the lots may need to be adjusted to remove them from any portion of the flood plain. Councilman Jones asked who would determine whether the trails would be 5 feet or 8 feet wide. City Engineer Hoisted stated that the developer was researching to determine an allowable width for the trails in area. Some of the factors include how to accommodate large established trees with an 8 foot trail. Also required lot depth might be another factor in the considerations. Developer Jim Douglas addressed Council stating that in the review that has been completed, they were confident they could provide an 8 foot trail in all areas. He noted nothing would begin until the flood study was completed and the Parks Board, Planning and Engineering staff is all completely satisfied. Developer Comments Applicant Jim Douglas, Douglas Properties, 2309 Ave. K, Ste. 100., Plano, TX 75074 addressed Council and provided information and maps showing the proposed lot design and home designs. Douglas noted Bloomfield will be the only builder. Public Hearing Mayor Hogue opened the public hearing on Zoning Case 2014-05 asking anyone present wishing to address Council to come forward and limit their comments to 3 minutes. No one was present wishing to address Council during the Public Hearing. Mayor Hogue closed the public hearing on Zoning Case 2014-05 at 6:39 p.m. Council Action A motion was made by Councilman Wintters, seconded by Councilman Dahl to approve a change in zoning from Agricultural (A/30) and Planned Development 93-29 to Planned development-Single Family (PD-SF) for single-family residential development on approximately 38 acres, located east of W. A. Allen Blvd. and north of Stone Road, immediately east of Stone Grove Addition. ZC 2014-05. Minutes September 9, 2014 Wylie City Council Page 6 2. Consider, and act upon, approving the property tax increase reflected in the budget. (L. Bantz, Finance Director) Executive Summary Finance Director Bantz addressed Council stating that the tax rate needed to fund the FY 2014-2015 budget is $0.878900 per $100 of assessed valuation. Although this tax rate represents a decrease of $0.005 (one-half cent) from the tax rate in FY 2013-2014, there will be an increase in tax revenue the City receives due to new property that was added to the tax roll and an increase in the total property assessed valuation. Section 26.05 of the Texas Property Tax Code requires the governing body to hold a separate vote to ratify this property tax increase that is reflected in the budget. Council Action A motion was made by Mayor pro tern Stephens, seconded by Councilman Jones to approve the property tax increase reflected in the budget. A vote was taken and the motion passed 7-0. 3. Consider, and act upon, Ordinance No. 2014-30 adopting a budget and appropriating resources for Fiscal Year 2014-2015, beginning October 1, 2014, and ending September 30, 2015. (L. Bantz, Finance Director) Executive Summary Finance Director Bantz addressed Council stating that the tax rate being proposed for Fiscal Year 2014- 2015 is $0.8789 per $100 of assessed valuation. The attached summary of all operating and capital funds includes the budget for the Wylie Economic Development Corporation. Council Action A motion was made by Mayor pro tern Stephens, seconded by Councilman Scott to approve Ordinance No. 2014-30 adopting the budget and appropriating resources for Fiscal Year 2014- 2015, beginning October 1, 2014, and ending September 30, 2015. A vote was taken and the motion passed 7-0. 4. Consider, and act upon, Ordinance No. 2014-31 fixing the tax rate/levy for Tax Year 2014 and Budget Year FY 2014-2015 at $0.87890 per$100 of assessed valuation. (L. Bantz, Finance Director) Executive Summary Finance Director Bantz addressed Council stating that the tax rate needed to fund the FY 2014-2015 budget is $0.87890 per $100 of assessed valuation. The tax rate is broken down with $0.597978 being used for operations and maintenance and $0.280922 being used to fund the General Debt Service Fund. This tax ordinance will generate levies of$15,659,737 for the General Fund and $7,356,733 for the I & S Fund. The adopted Fiscal Year 2014-2015 budget requires the support of this ordinance for funding. The motion to approve the tax rate must be made in the above format due to state law requirements found in Section 26.05(b) of the Property Tax Code since the tax rate exceeds the effective tax rate of$0.831323. Minutes September 9, 2014 Wylie City Council Page 7 Council Action 13 A motion was made by Mayor pro tern Stephens, seconded by Councilman Jones to move that the property tax rate be increased by the adoption of a tax rate of $0.878900, which is effectively a 5.72% increase in the tax rate. A vote was taken and the motion passed with Mayor Hogue, Mayor pro tern Stephens, Councilman Scott, Councilman Wintters, Councilman Jones, Councilman Whitney and Councilman Dahl voting for and none against. READING OF ORDINANCES Title and caption approved by Council as required by Wylie City Charter, Article III, Section 13-D. City Secretary Ehrlich read the captions to Ordinance No.'s 2014-27, 2014-28, 2014-29, 2014- 30 and 2014-31 into the official records. ADJOURNMENT With no further business before the Wylie City Council, a motion was made by Councilman Jones, seconded by Councilman Dahl to adjourn the meeting at 6:50 p.m. A vote was taken and the motion passed 7-0. ILL;.e, Eric Hogue, Mayor ATTEST: ��� OF W�l t. it it ` — � c" 1i4 Car le Ehrlich, ecretary �ilr'��ti4y L �- G WO,FE RA/Lit?4 • , is 91887® 4y dirt SrATB OF TeS j Minutes September 9, 2014 Wylie City Council Page 8