09-23-2014 (City Council) Minutes Wylie City Council
CITY OF WYLIE
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Minutes
Wylie City Council Meeting
Tuesday, September 23, 2014— 6:00 p.m.
Wylie Municipal Complex — Council Chambers
300 Country Club Road, Bldg. 100
Wylie, TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Eric Hogue called the meeting to order at 6:00 p.m. City Secretary Carole Ehrlich took
roll call with the following City Council members present: Mayor Eric Hogue, Mayor pro tem
Keith Stephens, Councilman Nathan Scott, Councilman Todd Wintters, Councilman Bennie
Jones, Councilman William Whitney Ill, and Councilman David Dahl.
Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Fire
Chief, Brent Parker; Police Chief, John Duscio; City Engineer, Chris Hoisted; Finance Director,
Linda Bantz; Public Services Director, Mike Sferra; City Secretary, Carole Ehrlich; Public
Information Officer, Craig Kelly; and various support staff.
INVOCATION & PLEDGE OF ALLEGIANCE
Police Chief John Duscio gave the invocation and newly appointed Assistant Fire Chief Brandon
Blythe led the pledge of allegiance.
PRESENTATIONS
• Presentation/Oath of Office — Administer the Oath of Office and Badge Pinning - City of
Wylie Fire Chief,Brent Parker
Mayor Hogue introduced newly appointed WFR Fire Chief Brent Parker. He stated that Chief
Parker had been with Wylie Fire Rescue for 14 years and had moved through the ranks as
Captain, Battalion Chief and now Fire Chief.
City Secretary Ehrlich administered the oath of office to Chief Parker. Chief Parker's parents,
James and Sharon Parker, pinned Chief Parker's collar brass and wife, Leslie, pinned his
badge. City Manager Manson presented his fire helmet. Mayor Hogue, on behalf of the Wylie
City Council, congratulated Chief Parker on his appointed position. Also in attendance were son
Caleb, daughter Hallie, twin daughters Lily and Rachel, and mother-in-law Connie Friesen.
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Wylie City Council
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• Proclamation-October 5-14,2014 as Fire Prevention Week. (B. Parker, Fire Chief)
Mayor Hogue read a proclamation designating October 5-14, 2014 as Fire Prevention Week.
The proclamation was presented to Chief Parker, Captain Ray Jackson, Brandon Storm and
Richard Hollien, the "Wylie Wild Bunch", a group of WFR members that educate Wylie students
on fire safety.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their
name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not
allowed to converse, deliberate or take action on any matter presented during citizen participation.
A large crowd of residents living in the City of Wylie and the Extra Territorial Jurisdiction (ETJ)
spoke opposing the proposed Blacklands Corridor Toll Road (Northeast Gateway Toll Road).
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by
one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed
from the Consent Agenda and will be considered separately.
A. Consider, and act upon, approval of the Minutes of the September 9, 2014, the Regular
Meeting of the Wylie City Council. (C. Ehrlich, City Secretary)
B. Consider, and act upon, Resolution No. 2014-36(R) authorizing the City Manager to execute
an Interlocal Cooperation Agreement among the City of Wylie; Collin County, Texas; the
City of Lavon, Texas; the City of Parker, Texas; and the Town of Saint Paul, Texas
concerning the formation of the Southeast Collin County Emergency Medical Services
Coalition.(B. Parker, Fire Chief)
C. Consider, and place on file, the monthly Revenue and Expenditure Report for the Wylie
Economic Development Corporation as of August 31,2014. (S. Satterwhite, WEDC Director)
D. Consider, and act upon, Resolution No. 2014-37(R) approving the current Investment Policy
as required by the Texas Government Code, Chapter 2256, Public Funds Investment Act,
Subchapter A — Authorized Investments for Governmental Entities. (L. Bantz, Finance
Director)
E. Consider, and place on file, the City of Wylie Monthly Investment Report for August 31,
2014. (L. Bantz, Finance Director)
F. Consider, and place on file, the City of Wylie Monthly Revenue and Expenditure Report for
August 31,2014. (L. Bantz, Finance Director)
G. Consider, and act upon, the request from Run for Heroes Event for a vendor fair at Olde
City Park on April 4,2015. (M. Sferra, Public Services Director)
H. Consider, and act upon, the request from DFW Pup Patrol Rescue for a yard sale and
adoption event at Olde City Park on October 25,2014. (M. Sferra, Public Services Director)
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I. Consider, and act upon, approval of the Financial Management Policies. (L. Bantz, Finance
Director)
J. Consider, and act upon, Ordinance No. 2014-32, amending the zoning from Agricultural
(A/30) and Planned Development 93-29 to Planned Development-Single-Family (PD-SF), for
single-family residential development on approximately 38 acres, located east of W.A. Allen
Blvd. and north of Stone Road, immediately east of Stone Grove Addition. ZC 2014-05 (R.
011ie, Planning and Zoning Director)
Council Action
A motion was made by Councilman Scott, seconded by Councilman Wintters to approve the Consent
Agenda as presented. A vote was taken and the motion passed 7-0.
REGULAR AGENDA
1. Consider, and act upon,the award of bid #W2014-64-B for Wylie Municipal Complex Trail
Project; to North Rock Construction in the amount of$469,962.50, and authorizing the City
Manager to execute any and all necessary documents. (M. Sferra, Public Services Director)
Staff Comments
Public Services Director Sferra addressed Council stating that in 2012, the City was awarded $215,000 in
grant funds from the Collin County Parks and Open Space Grant Program for construction of
approximately 5,000 linear feet of new, 12-foot wide, concrete hike and bike trail, one metal, prefabricated
pedestrian bridge, trail benches, and signage. In early 2014, an additional $200,000 in grant funding for
the project was confirmed from the Texas Parks Wildlife Department.
In March 2013, the City began design work on the project with Dunaway Associates, L.P., a firm located
in Fort Worth that is experienced in trail design. Construction plans were reviewed with the Park and
Recreation Board at various stages throughout development, and the Board concurs with the final trail
design and layout. The construction plans were reviewed and approved for accessibility compliance by
Texas Department of Licensing and Regulation.
Sferra reported that in March 2014, an archeological survey of the site as required by the Texas Historical
Commission (THC) was performed, and no cultural artifacts were found. In June 2014, the Texas Park
and Wildlife Department issued a Notice to Proceed with the construction of the project.
Sferra explained that during the design process, City staff investigated the use of synthetic macro fiber
reinforcement as a cost-savings alternative to traditional steel reinforcement for use in the concrete trail.
The product has been used by the Texas Department of Transportation on the DFW Connector Project,
the City of Fort Worth on street reconstruction, and the City of Carrollton on several municipal trail
projects. Staff visited several trail installations in Carrollton to inspect their condition and found them to
be in extremely good condition and appearance after up to as many as eight years of service.
Council Discussion
Councilman Jones asked what the width of the trail would be. Mr. Sferra replied the trail would be 12 feet
in width. Councilman Scott asked about lighting for the trail. Mr. Sferra replied there would be some
overhead lighting from the complex/street but no direct lighting was planned for the trails. Mayor Hogue
asked if the trails would be open after dark. Mr. Sferra stated that they would. Mayor Hogue suggested
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Wylie City Council
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some signage and open/closed hours of operations be posted if the trails would have no lighting.
Councilman Stephens asked if there would be a parking area on one end or the other for residents to
park. Mr. Sferra replied that parking at the complex would allow those using the trails to access them uri
between the Recreation Center and Library and parking would be in the master plan for future
construction. Councilman Scott asked what the anticipated completion date would be. Mr. Sferra replied
approximately 120 days from start of construction. The council commended Mr. Sferra regarding the
acquisition of grants to fund the project.
Council Action
A motion was made by Councilman Whitney, seconded by Councilman Scott, to award bid
#W2014-64 for Wylie Municipal Complex Trail Project, to North Rock Construction, in the
amount of $469,962.50 and authorize the City Manager to execute any and all necessary
documents. A vote was taken and the motion passed 7-0.
READING OF ORDINANCES
Title and caption approved by Council as required by Wylie City Charter, Article III, Section 13-D.
City Secretary Ehrlich read the caption to Ordinance No. 2014-32 into the official record.
WORK SESSION
• Wylie Recreation Center Operations Budget Assessment. (M. Sferra/R. Diaz, Public
Services)
Ken Ballard, representing Ballard King and Associates, gave a short overview of the Wylie Recreation
Center Operations Budget Assessment. Areas covered included Market Review, General Assessment,
Staffing Levels, Center Budget, Fees and Charges, Marketing Efforts, and Action Plan. Mr. Ballard
explained that demographics showed a need in the community and outside for the center. A general
summary of the overall operation's strengths included a well-run center with strong fitness orientation;
with a small full-time staff. The Operations Budget is run well. The center is clean and well maintained
and has strong record keeping.
Some of the weaknesses included:
Difficulty in handling all administrative tasks with the small staff;
The center lacks an identity in the market;
Cost recovery is comparable to Dallas facilities but low nationally;
Loss of annual pass holders but growth in admissions;
Greater emphasis on programs and services;
Benefits and fees need to be updated;
Lack of a marketing plan;
Increasing maintenance demands, and;
Aggressive financial performance benchmarks.
The firm made recommendations in the areas of Staffing Levels, The Center Budget, Fees and Charges,
Market Efforts and proposed an Action Plan over the next 2-3 years.
Direction from council was for staff to prioritize the recommended changes in categories of"can do" and
"want to do" and bring this back to the council for further consideration and implementation.
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RECONVENE INTO REGULAR SESSION
Mayor Hogue reconvened into Regular Session.
Mayor Hogue convened into Executive Session reading the caption below at 9:35 p.m.
EXECUTIVE SESSION
Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit:
Sec. 551.072. DELIBERATION REGARDING REAL PROPERTY; CLOSED MEETING. A
governmental body may conduct a closed meeting to deliberate the purchase, exchange, lease, or value of
real property if deliberation in an open meeting would have a detrimental effect on its negotiating
position.
• Property located near Jefferson and Ballard Avenue
RECONVENE INTO REGULAR SESSION
Take any action as a result from Executive Session.
Mayor Hogue reconvened into Open Session at 10:10 p.m.
There was no action taken as a result of Executive Session.
ADJOURNMENT
With no further business before the Wylie City Council, a motion was made by Mayor pro tem
Stephens, seconded by Councilman Dahl to adjourn the meeting at 10:11 p.m. A vote was
taken and the motion passed 7-0.
Eric Hogue, May r
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Minutes September 23, 2014
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Wylie City Council
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