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10-14-2014 (City Council) Minutes Wylie City Council CITY OF WYLIE Minutes Wylie City Council Meeting Tuesday, October 14, 2014-6:00 p.m. Wylie Municipal Complex-Council Chambers 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER Announce the presence of a Quorum. Mayor Eric Hogue called the meeting to order at 6:07 p.m. City Secretary Carole Ehrlich took roll call with the following City Council members present: Mayor Eric Hogue, Mayor pro tern Keith Stephens, Councilman Nathan Scott, Councilman Todd Wintters, Councilman Bennie Jones, Councilman William Whitney III, and Councilman David Dahl. Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Fire Chief, Brent Parker; Police Chief, John Duscio; City Engineer, Chris Hoisted; Planning Director, Renae' 011ie; Human Resources Manager, Lynn Fagerstrom; WEDC Executive Director, Sam Satterwhite; City Secretary, Carole Ehrlich; Public Information Officer, Craig Kelly; and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE Pastor David Keuss of The Lakes Church gave the invocation and Firefighter Clayton Jones led the Ledge of Allegiance. PRESENTATIONS Mayor Hogue presented awards to the following employees celebrating milestones in their service to the City. Lisa Laird was unable to attend. • Cheryl Roberts- Circulation Services Supervisor- 10 • Cory Claborn- Fire Captain - 10 • Tommy Walters- Narcotics Sergeant- 15 • Lisa Laird—Dispatcher- 15 • Steve Seddig - Fire Marshal—20 Minutes October 14, 2014 Wylie City Council Page 1 CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. Councilman Jones invited those present to attend the Rodeo of Color to be held October 25th at 7:30 p.m. at the Mesquite Arena. He noted the Wylie Youth Council would be selling tickets for the event as a fundraiser. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes of the September 23, 2014, Regular Meeting and October 6,2014 Special Called Meeting of the Wylie City Council. (C. Ehrlich, City Secretary) B. Consider, and act upon, Ordinance No. 2014-33 setting the time and place for all regular City Council Meetings in the 2015 calendar year. (C. Ehrlich, City Secretary) C. Consider, and act upon, approval and final acceptance of the East Brown Street Pump Station and 1.5MG Ground Storage Reservoir Project (Wylie Contract #W2012-43-B) and authorize final payment to AUI Contractors Inc. in the amount of$143,007.24 and accept the project as complete. (C. Holsted, City Engineer) D. Consider, and act upon, the approval of the purchase of computer equipment from Dell Marketing LP in the amount of$51,500.00 through a cooperative purchasing contract with the State of Texas Department of Information Resources(DIR)agreement#DIR-SDD-1951, and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing Agent) E. Consider, and act upon, the approval of the purchase of a John Deere Backhoe from RDO Equipment Company in the amount of $107,985.00 through a cooperative purchasing contract with the Texas Association of School Boards (TASB/Buy Board) agreement#424- 13, and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing Agent) F. Consider, and act upon, the approval of the purchase of Chevrolet trucks from Reliable Chevrolet in the estimated amount of $177,000.00 through a cooperative purchasing contract with the State of Texas TxSmartBuy agreement#072-A1,and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing Agent) G. Consider, and act upon, the approval of the purchase of a dump truck from Southwest International Trucks Inc. in the amount of$104,388.39 through a cooperative purchasing contract with the Texas Association of School Boards Buy Board Agreement#430-13, and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing Minutes October 14, 2014 Wylie City Council Page 2 Agent) H. Consider, and act upon, the approval of the purchase of Chevrolet Police vehicles from Reliable Chevrolet in the estimated amount of$60,376.00 through a cooperative purchasing contract with Tarrant County Agreement#2014-165, and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing Agent) I. Consider, and act upon, the approval of the purchase of Chevrolet Police vehicles from Reliable Chevrolet in the estimated amount of $126,220.00 through a cooperative purchasing contract with the State of Texas TxSmartBuy agreement #072-Al, and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing Agent) Council Action A motion was made by Mayor pro tern Stephens, seconded by Councilman Wintters to approve the Consent Agenda as presented. A vote was taken and the motion passed 7-0. REGULAR AGENDA 1. Consider, and act upon, Ordinance No. 2014-34, abandoning a vacant tract of land at the northeast corner of State Highway 78 and Oak Street,within the Railroad Addition,Lot 37,Block 16,consisting of 0.099 acres or 4,318 square feet. (R. 011ie, Planning and Zoning Director) Staff Comments Planning Director 011ie addressed council stating that the applicant, Mr. Fawad Nayeb, is requesting that the City of Wylie abandon 4,318 square feet of public right-of-way which is part of the Railroad Addition, Lot 37, Block 16 and adjacent to Lot 1 of Block A of the Dollar General Addition, and contiguous to the recently abandoned right-of-way of 3'd and Oak Streets of the Original Town of Wylie, Texas, as recorded in Volume 5872, Page 1536, of the Deed Records of Collin County, Texas. The purpose of the request is to expand and improve existing property at 401 Hwy 78. In October 2009, the applicant was successful in attaining an abandonment of a portion of 3rd and Oak Streets, in accordance with City Ordinance No. 2007-21. With the realignment of Oak Street, and the abandonment of 3rd and Oak, a small parcel remained under City ownership. It was determined that the remaining portion was not sufficient for proper development, unless it were to be combined with the abandoned 31-d Street R.O.W. 011ie explained the applicant acquired the services of CBRE Appraisals to conduct an appraisal of the property and establish its fair market value. The cost of this appraisal was paid for by the applicant. The appraisal, which is attached, indicates that the fair market value of the property is established at two dollars and sixty-four cents($2.64)per square foot. The appraised value was paid to the City by the applicant. Councilman Wintters asked if the properties had been replatted. Planning Director 011ie stated that if approved by council,the applicant will replat the property. Council Action A motion was made by Councilman Scott, seconded by Councilman Jones to adopt Ordinance No. 2014-34 abandoning a vacant tract of land at the northeast corner of State Highway 78 and Oak Minutes October 14, 2014 Wylie City Council Page 3 Street within the Railroad Addition, Lot 37, Block 16, consisting of 0.099 acres or 4,318 square feet. A vote was taken and the motion passed 7-0. 2. Hold a public hearing to discuss and review updates to the Capital Improvements Plan and Thoroughfare Impact Fees assessed by the City of Wylie. (C. Hoisted, City Engineer) Staff Comments City Engineer Hoisted addressed council stating that on September 9, 2014, Council approved Ordinance No. 2014-29 setting a date, ordering a public hearing to discuss and review updates to the Thoroughfare Capital Improvements Plan, and Thoroughfare Impact Fees. Chapter 395 of the Texas Local Government Code outlines the process and procedures for approving and updating impact fees. The Capital Improvements Plan identifies the projects necessary to serve the projected population over the next ten years and is based on the recently approved thoroughfare plan. Hoisted explained that the Impact Fee Advisory Committee met on August 5th, 19th, and September 2nd to discuss the Capital Improvements Plan, Land Use Assumptions, and Thoroughfare Impact Fees. The committee provided written comments and recommended $300.00 per service unit in the West Service Area and the East Service Area. The committee did not have any comments on the Land Use Assumptions or the Capital Improvements Plan. Hoisted reviewed the Impact Fee and Capital Improvements processes. He explained the plan is divided into two zones to the east and west of SH 78. The current fees are set at $434.82 for the West Zone and $718.50 for the East Zone. Hoisted reported the current Capital Improvements Plan estimates $115 million to be expended over the next ten years. The committee recommended equal fees for the East and West Zones at $300 per zone. The committee felt by lowering the fees, the City could draw more businesses to Wylie; they also felt the businesses were paying property tax and bringing business to Wylie and the committee felt they were already contributing therefore the fees should be lowered. .41 Public Hearing Mayor Hogue opened the public hearing on the Capital Improvements Plan and Thoroughfare Impact Fees at 6:40 p.m. asking anyone present wishing to address council to come forward. No citizens were present to address council during this public hearing. Mayor Hogue closed the public hearing at 6:41 p.m. Council Discussion Mayor Hogue asked WEDC Executive Director Satterwhite what kind of feedback he hears from prospective businesses coming to Wylie regarding impact fees. Mr. Satterwhite explained the feedback he receives from companies coming to Wylie are based on the significant cost of construction and that fees on top of construction cost just add to those major costs. From a builder or developer's point of view, fees are a high expense. Mayor Hogue asked if these fees had an effect on the businesses that chose to come to Wylie. Mr. Satterwhite replied that the Economic Development Corporation in their negotiations with prospective companies have offered incentives to offset some of the fees associated with costs of construction in Wylie. Mayor pro tem Stephens voiced his concern regarding the lowering of impact fees and the increase in costs for roadways in the thoroughfare plan. He asked Hoisted if the committee's recommendation was reducing impact fees too much. Hoisted stated the report addresses the maximum the City can recoup in fees, per the state statute. Council will have to determine what those fees will be, based on many factors discussed tonight. Councilman Whitney asked how the proposed thoroughfare projects would be funded if the fees were reduced. Hoisted replied in the past they were funded by new county and city bonds. Whitney replied that if the Minutes October 14, 2014 Wylie City Council Page 4 developers are not paying this onetime fee, then taxpayers would be paying the costs for years to come. Councilman Scott asked if the impact fees were lowered would there be a need for increased bonds in the future. Hoisted replied yes. Councilman Dahl stated, based on the comparison of other cities, the cities like Frisco and McKinney are above what the City is currently charging for impact fees. Even Sachse is above Wylie's current fees. He stated that he did not feel this was the time to be cutting back on these fees. Future development is the engine that will reduce property taxes and our reliance on debt. Councilman Wintters stated that the committee met many hours to review these fees and make their recommendations. He stated that he did not think this reduction in fees had a large effect on the overall need and costs for future roads. Current fees make it difficult to compete with prospective businesses and the high impact fees hamstring future business; lower fees will give Wylie an advantage in driving new business to Wylie. 3. Consider, and act upon, approval of Ordinance No. 2014-35 updating the Thoroughfare Impact Fees to be assessed by the City of Wylie (C. Hoisted, City Engineer) Council Action A motion was made by Councilman Wintters, seconded by Councilman Jones to approve Ordinance No. 2014-35 updating the Thoroughfare Impact Fees in the amount of$400.00 per service unit for the West Zone and $400.00 per service unit for the East Zone. A vote was taken and the motion passed 7-0. READING OF ORDINANCES City Secretary Ehrlich read the captions to Ordinance No.'s 2014-33, 2014-334 and 2014-35 into the official record. ADJOURNMENT With no further business before the Wylie City Council, a motion was made Councilman Scott, seconded by Mayor pro tem Stephens to adjourn the meeting at 7:30 p.m. A vote was taken and the motion passed 7-0. Eric Hogue, May r ATTEST: QF Iv�� iC>,r vr-(r?- Carole Ehrlich, ity Secretary > ` /� tti dM1 y R �J - Minutes October 14, 2014 Wylie City Council - GUNtA FE R c, < ` Page 5 sp cw4r �. 01887. sr9rEofTE s