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10-28-2014 (City Council) Minutes Wylie City Council CITY OF WYLIE Minutes Wylie City Council Meeting Tuesday, October 28, 2014-6:00 p.m. Wylie Municipal Complex-Council Chambers 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER Announce the presence of a Quorum. Mayor Eric Hogue called the meeting to order at 6:05 p.m. City Secretary Carole Ehrlich took roll call with the following City Council members present: Mayor Eric Hogue, Mayor pro tern Keith Stephens, Councilman Nathan Scott, Councilman Bennie Jones, and Councilman David Dahl. Councilman Todd Wintters and Councilman William Whitney Ill were absent. Staff present were: City Manager, Mindy Manson; Assistant Fire Chief, Brandon Blythe; Police Chief, John Duscio; City Engineer, Chris Hoisted; Planning Director, Renae' 011ie; Finance Director Linda Bantz; WEDC Executive Director, Sam Satterwhite; City Secretary, Carole Ehrlich; Public Information Officer, Craig Kelly; and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE Councilman David Dahl gave the invocation and Councilman Bennie Jones led the Pledge of Allegiance. PRESENTATIONS • Presentation — City of Wylie Employee Anniversary. (L. Fagerstrom, Human Resources Manager) • Robert Diaz—Parks and Recreation Superintendent— 15 Mayor Hogue and City Manager Mindy Manson presented Robert Diaz, Parks and Recreation Superintendent, with a gift of appreciation for his 15 years of service to the City of Wylie. Diaz's family members were in attendance for the presentation. • Presentation-Municipal Court Week November 3-7. (L. Bantz, Finance Director) Minutes October 28, 2014 Wylie City Council Page 1 Mayor Hogue read a proclamation designating the week of November 3-7, 2014 as Municipal Court Week. Lisa Davis, Municipal Court Supervisor, and Alexa Foster, Deputy Court Clerk, accepted the award. • Presentation — Proclamation of November 7, 2014 as Arbor Day in the City of Wylie. (Shohn Rodgers, Parks Manager) Mayor Hogue read a proclamation designating November 7, 2014 as Arbor Day in the City of Wylie. Shohn Rodgers, Parks Manager, accepted the proclamation. • Presentation — Proclamation designating the last week in October as "National Magic Week." (Mayor Eric Hogue) Mayor Hogue read a proclamation designating the last week in October as "National Magic Week." Accepting the award were members of the Society of American Magicians Dal Sanders, former president, and Frank Seltzer, president; and Mike Squires, former president of the Dallas Magic Clubs. The recipients gave a short magic presentation. In addition to the City of Wylie Proclamation, Mayor Hogue presented a proclamation from the Office of Texas State Representative, Jodie Laubenberg; a flag that had flown over the Texas Capitol in honor of the designation; and a proclamation from the Office of the Governor, Rick Perry. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. Bobby Heath, Jr., representing the Wylie Downtown Merchants Association, addressed council inviting Wylie residents to the Boo on Ballard scheduled for Thursday, October 30th from 6:00 — 8:00 p.m. in Historic Downtown Wylie. CONSENT AGENDA A. Consider,and act upon,approval of the Minutes of the October 14,2014,Regular Meeting of the Wylie City Council. (C. Ehrlich, City Secretary) B. Consider, and act upon, Ordinance No. 2014-36 of the City of Wylie, Texas amending Ordinance No. 2014-30 (2014-2015 Budget) and approving an appropriation of funds in the amount of$50,700.00 from the 4B Parks Fund for Wylie Keeps Recycling! and approving a deposit of $46,700.00 from the North Texas Central Council of Governments Solid Waste Implementation Grant Project and a deposit of$4,000.00 from Community Waste Disposal (CWD) as revenues into 4B Parks Fund: Providing for a repealing, savings and severability clauses; and providing for an effective date of this ordinance. (R Diaz, Parks and Recreation Superintendent) Minutes October 28, 2014 Wylie City Council Page 2 C. Consider, and act upon, Resolution No. 2014-39(R) authorizing the City Manager to execute an Interlocal Agreement with the North Central Texas Council of Governments for administration of a Solid Waste Implementation grant project. (R Diaz, Parks and Recreation Superintendent) D. Consider, and place on file, the City of Wylie Monthly Investment Report for September 30, 2014. (L. Bantz, Finance Director) E. Consider, and place on file, the City of Wylie Monthly Revenue and Expenditure Report for September 30,2014. (L. Bantz, Finance Director) F. Consider, and act upon, a vendor application from the Wylie East Color guard for a fundraiser at the Bart Peddicord Community Center on December 13, 2014. (R Diaz, Parks and Recreation Superintendent) Council Action A motion was made by Councilman Scott, seconded by Councilman Jones to approve the October 28, 2014 Consent Agenda as presented. A vote was taken and the motion passed 5-0 with Councilman Whitney and Councilman Wintters absent. REGULAR AGENDA 1. Hold a Public Hearing and consider, and act upon, amendments to Article 3 (Residential Standards),Article 5(Use Regulations)of the City of Wylie Zoning Ordinance No.2001-48,as it relates to Low-Density Residential Districts. (R 011ie, Planning and Zoning Director) Staff Comments Planning Director 011ie addressed Council stating that a stated goal of the Comprehensive Land Use Plan is to maintain and build upon Wylie's unique small town sense of community and identity. Therefore the subject amendment is offered in an effort to implement the 2012 Comprehensive Master Plan OBJECTIVE 3.00: Protect land that will integrate with the agricultural flavor and rural character of Wylie. These areas should contain single-family dwellings on a minimum of 1 acre lots. Council Discussion Mayor pro tern Stephens asked if the City definition of livestock includes hogs. 011ie replied yes it did; however, the definition for this ordinance defines animals as"equine"which would not allow hogs, pigs, or poultry. Councilman Dahl asked if he was correct in assuming this would allow other developments to apply for the same Low-Density Residential Zoning in the future. 011ie replied it would. Public Hearing Mayor Hogue opened the public hearing on amendments to the Comprehensive Zoning Ordinance at 6:55 p.m. asking anyone present wishing to address council to come forward. Kathy Skinner residing at 1751 McMillan addressed Council speaking in favor of the zoning change. With no other citizens wishing to address Council, Mayor Hogue closed the public hearing at 7:00 p.m. Minutes October 28, 2014 Wylie City Council Page 3 Council Action A motion was made by Councilman Dahl, seconded by Mayor pro tern Stephens to approve the amendments to Article 3 (Residential Standards), Article 5 (Use Regulations) of the City of Wylie Zoning Ordinance No. 2001-48, as it relates to Low-Density Residential Districts. (ZC 2014-07). A vote was taken and the motion passed 5-0 with Councilman Whitney and Councilman Wintters absent. 2. Hold a Public Hearing and consider, and act upon,amending the zoning from Single-Family 10/24(SF-10/24)to Single-Family Estate District(SF-ED)as amended,related to Low-Density Residential Districts,located south of McMillen Road and west of Country Club Road; being Lots 3 through 9 in the McMillen Farms Addition and Lots 1-1 through 1-9 and 2-10A & 2- lOB in the McMillen Estates Addition(ZC 2014-07). (R 011ie, Planning and Zoning Director) Staff Comments Planning Director addressed Council stating that a stated goal of the Comprehensive Land Use Plan is to maintain and build upon Wylie's unique small town sense of community and identity. Therefore the subject amendment is offered in an effort to implement the 2012 Comprehensive Master Plan OBJECTIVE 3.00: Protect land that will integrate with the agricultural flavor and rural character of Wylie. These areas should contain single-family dwellings on a minimum of 1 acre lots. In an effort to inform property owners within the subject area, a letter was mailed to all property owners as shown by current tax records of Collin County Appraisal District (CCAD). The letter outlined the intent of staff and asked for input of each owner, and specifically asked: I do( ), I do not( ), have livestock on my property. I am ( ), I am not( ), interested in agricultural use for my property. Of the 20 owners in the subject area, 2 responded that they do not currently have livestock, but would like agricultural uses on their property. One property owner responded that they do not currently have livestock and does not wish to have agricultural uses on their property. Two property owners responded that they do currently have livestock on their property and would like to continue agricultural uses on their property. 011ie reported notifications were sent to forty-three (43) property owners within the 200' notification buffer, as required by State Law, with two written response forms received favoring the request, and two opposing the request. 011ie explained that primary concerns received from owners in the subject area were the type of animals allowed, the number, and offensive smells. The Planning and Zoning Commission voted 6-0 to recommend approval. Public Hearing Mayor Hogue opened the public hearing on amendments to the Comprehensive Zoning Ordinance at 6:55 p.m. asking anyone present wishing to address Council to come forward. No citizens were present to address Council during the public hearing. With no other citizens wishing to address Council, Mayor Hogue closed the public hearing at 7:00 p.m. Council Action A motion was made by Councilman Scott, seconded by Councilman Jones to approve amending the zoning from Single-Family 10/24 (SF-10/24) to Single-Family Estate District (SF- Minutes October 28, 2014 Wylie City Council Page 4 ED) as amended, related to Low-Density Residential Districts, located south of McMillen Road and west of Country Club Road; being Lots 3 through 9 in the McMillen Farms Addition and Lots 1-1 through 1-9 and 2-10A & 2-10B in the McMillen Estates Addition (ZC 2014-07). A vote was taken and the motion passed 5-0 with Councilman Whitney and Councilman Wintters absent. 3. Hold a Public Hearing and consider,and act upon,a change in zoning from Townhouse (TH) to Planned Development(PD-TH).Proposed single-family attached dwellings on separate lots, generally located at the southeast corner of Westgate Way and Fleming Street. (ZC 2014-08) (R 011ie, Planning and Zoning Director) Executive Summary Planning Director 011ie addressed Council stating the applicant is requesting to change the zoning on the subject property to allow for some flexibility in the development standards within the Townhouse District. The subject property totals approximately 10 acres in size and shall be developed in accordance with the planned development conditions to create a residential development of single family-attached dwelling of varied densities. 011ie explained the PD specifies varied lot sizes with the minimum lot size allowed being 2,300 s.f. with dwelling sizes ranging from a minimum of 1,400 s.f. to 2,250 s.f., with no more than 20% of the units being less than 1,500 s.f; maximum number of lots not to exceed 105 lots. 41% of the units will be rear- entry, with 59% being front entry. Primary changes are in lot size, dwelling size, and setbacks. Of note, the proposal request side yard setbacks of five feet for corner lots as opposed to 15 feet, and a 15' rear yard in lieu of 25. The front yard setback remains the same at 20'. Enhanced architectural standards include: 1. Balconies on the 2nd floor of all townhomes that have a rear entry garage. 2. Upgraded cedar door for all front entry garages. 3. No more than 20% of the units shall contain less than 1,500 s.f. (min. allowed by current zoning is 1,200 s.f.). Fees will be paid in lieu of park dedication and will be applied based on current parkland fees as of August 2014. Notification/Responses: Fifty-Six (56) notifications were mailed with no responses returned favoring the request and one response opposing the request. Planning and zoning voted 6-0 for approval. Applicant Discussion Debbie Harris-Nail, applicant (Friendship Properties), addressed Council stating that she wanted to clarify that all driveways would be constructed at standard size. Mayor Hogue asked if the developer had constructed townhomes in other areas. Ms. Nail replied that the company had completed projects in Stonebridge Ranch and Coronado Village, both located in McKinney. She noted they were selling the townhomes as quickly as they were being constructed. Councilman Scott asked if the properties would be owner occupied or rentals. Ms. Nail replied that the units would be for individual property sales. Scott asked what the price point would be. Nail replied they would be in the$200,000 range. Public Hearing Mayor Hogue opened the public hearing on amendments to the Comprehensive Zoning Ordinance at 7:12 p.m. asking anyone present wishing to address Council to come forward. Minutes October 28, 2014 Wylie City Council Page 5 No citizens were present to address Council during the public hearing. With no other citizens wishing to address Council, Mayor Hogue closed the public hearing at 7:13 p.m. Council Action A motion was made by Councilman Dahl, seconded by Councilman Jones to approve a change in zoning from Townhouse (TH) to Planned Development (PD-TH). Proposed single-family attached dwellings on separate lots, generally located at the southeast corner of Westgate Way and Fleming Street (ZC 2014-08). A vote was taken and the motion passed 5-0 with Councilman Whitney and Councilman Wintters absent. 4. Hold a Public Hearing and consider, and act upon, amending regulations to Zoning Ordinance No. 2009-24, Article 6, Section 6.3 as it relates to district boundaries and design standards within the Downtown Historic District. (R 011ie, Planning and Zoning Director) Staff Comments Planning Director 011ie addressed Council stating that the Wylie City Council has declared as a matter of ordinance that the preservation, protection, and use of landmarks and historic districts is a public necessity because they have special character or a special historic, architectural, aesthetic, or cultural interest and value and thus serve as visible reminders of the history and heritage of the City of Wylie. At its July 31, 2014 meeting, the Historic Review Commission directed staff to move forward with drafting an ordinance to expand the boundaries of the Downtown Historic District to include properties west of the railroad. The district wilt encompass properties along Cottonbelt from Elliot to Brown, including properties north of Brown Street on Keefer. However, the HRC was unable to hold the public hearing due to lack of a quorum. Therefore, the Council should open the public hearing allowing anyone to speak for or against this request and then table the request until January 13, 2015. Once the scheduled meeting had been officially canceled and the Commissioners left, staff visited with those citizens in attendance and allowed them to ask questions. It was a very productive impromptu meeting and allowed feedback from staff and the public that will be presented to the HRC at its November 13th meeting. Public Hearing Mayor Hogue opened the public hearing on amendments to the Comprehensive Zoning Ordinance regarding regulations to Article 6, Section 6.3 at 7:16 p.m. asking anyone present wishing to address Council to come forward. One citizen spoke, not in favor or against but for clarification of the changes the proposed ordinance would have on his property. With no other citizens wishing to address Council, Mayor Hogue stated he would continue the public hearing in the event the item was tabled by Council. Council Action A motion was made by Mayor pro tern Stephens, seconded by Councilman Scott to table until January 13, 2015 and continue the public hearing for consideration of amending regulations to Zoning Ordinance No. 2009-24, Article 6, Section 6.3 as it relates to district boundaries and Minutes October 28, 2014 Wylie City Council Page 6 design standards within the Downtown Historic District (ZC 2014-06). A vote was taken and the motion passed 5-0 with Councilman Whitney and Councilman Wintters absent. 5. Consider,and act upon,Ordinance No.2014-37 electing for the City of Wylie to make current service and prior service contributions to the City's account in the benefit accumulation fund of the Texas Municipal Retirement System at the actuarially determined rate of total employee compensation. (L. Bantz, Finance Director) Staff Comments Finance Director Bantz addressed Council stating that staff had received notification from TMRS that before the end of 2014 the City needed to approve an ordinance removing the City's statutory maximum contribution rate limit of 13.5%. For 2015 the City's required phase-in contribution rate is 14.07% (which we budgeted for in our approved FY14-15 Budget) and the full contribution rate is 14.87%. Council Action A motion was made by Mayor pro tern Stephens, seconded by Councilman Jones to approve Ordinance No. 2014-37 electing for the City of Wylie to make current service and prior service contributions to the City's account in the benefit accumulation fund of the Texas Municipal Retirement System at the actuarially determined rate of total employee compensation. A vote was taken and the motion passed 5-0 with Councilman Whitney and Councilman Wintters absent. READING OF ORDINANCES Title and caption approved by Council as required by Wylie City Charter,Article III, Section 13-D. City Secretary Ehrlich read the captions to Ordinance No.'s 2014-36 and 2014-37 into the official record. WORK SESSION • Update and Presentation on the redesign of www.WvlieTexas.2ov. (C. Kelly, Public Information Officer) Public information Officer Craig Kelly addressed Council stating that he was very excited to a graphic mockup, a graphic of the redesign of WylieTexas.gov. He reported believe it or not, it had been exactly six years since the website had been refreshed. The first redesign was complete at a cost of$7,000; much lower than the normal $60,000 to $120,000 firms pay for a web design. He noted that once again the City was able to redesign the site for approximately $7,000 including design, coding, and implementation. Kelly explained some of the reasons for the redesign which included: -even though the design has been very effective, it is outdated. -the coding, the nuts and bolts, behind the design are outdated causing issues in some browsers. -it was an action item on the Cooksey Communication Plan. -and most importantly, it creates a new design that is web responsive, meaning a user can view Minutes October 28, 2014 Wylie City Council Page 7 the site on any device---a laptop, desktop, tablet, or phone without going to another site or using an app. Kelly explained the redesign was started several months ago by first assembling an internal team of stakeholders from throughout the organization. This team met several times and the direction and ideas were then given to an independent, professional designer, who specializes in web design focusing on functionality and usability. The design was then reviewed by community members and professional stakeholders. The final enabled, responsive site will automatically fill any size screen with the design or variation of the design depending on screen size. Kelly explained that following this meeting, the web provider, Revize, will begin the process of enabling and bringing to life the new design. There may still be some tweaks and variations to the design dependent upon coding and functionality. Mayor Hogue asked how long it would take to go live with the new site. Kelly replied that once all departments had updated specific pages, the site would go live in approximately three to four months. Councilman Jones asked that the streaming video for Council meetings be accessible from the home page. ADJOURNMENT With no further business before the Wylie City Council, a motion was made Councilman Jones, seconded by Councilman Dahl to adjourn the meeting at 7:50 p.m. A vote was taken and the motion passed 5-0 with Councilman Whitney and Councilman Wintters absent. it Eric Hogue, Ma `r y ATTEST: r ` ' _ w' ' s. {t ,J1J1 14 j ru.g/\ s r VS Car a Ehrlich,City ec tary , 4g- , "1 i = ', Sp o n NYA RADo 4d r ®18879 e. SrAI'['OF TEO' Minutes October 28, 2014 Wylie City Council Page 8