12-05-2007 (City Council) Minutes jiff
Wylie City Council
CITY OF WYLIE
1
Minutes
Wylie City Council
Special Called Meeting
Tuesday, December 5, 2007 — 6:00 pm
Wylie Municipal Complex— Council Chambers
2000 Highway 78 North
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Mondy called the meeting to order at 6:00 p.m. Council Members present were: Mayor
Pro Tern Red Byboth, Councilwoman Kathy Spillyards, Councilman David Goss, Councilman
Rick White, Councilman Merrill Young and Councilman Carter Porter.
Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Library
Director, Rachel Orozco; Planning Director, Renae' 011ie; Public Information Officer, Craig Kelly;
City Secretary, Carole Ehrlich, and various support staff.
WORK SESSION
• Presentation update and discussion related to the design development and
construction of the new Library, Recreation Center and City Hall including
"LEEDS" (Leadership in Energy & Environmental Design). (ARCHITEXAS,
Architect/Holzman Moss, Architecture)
Craig Melde, Principal for ArchiTexas opened the discussion and introduced members of the
Wylie team. They included: Malcolm Holzman, Principal; Doug Moss, Principal; Daniel Arbelaez,
design architect, and Margaret Sullivan, design architect from Holzman Moss Architecture. Mark
Scruggs, Kenneth Heinzmann, and Eduardo Churquina representing ArchiTexas and Sam
Buskarkhah, engineer for Baskarkhah Engineering, Inc. Rick Rogers and Justin Burt
representing the construction management team from Thomas S. Byrne. Mr. Melde stated that
he was very excited to present the conclusion of the design development phase. He explained
that the design process included a very hefty set of design plans to insure that the project was
on budget and stated that he was pleased to report that the project, at the final design
development, was on budget. He noted that what the team was presenting tonight is what can
be built within the schematic design and budget approved by the Council. He explained that
some of the site work came in a little high, therefore some value engineering was completed for
Minutes— 12-5-07
Special Called Meeting
Wylie City Council
Page 1
the design of the building to stay within the design intent but stay within budget. Mr. Melde
reviewed with Council some of the value engineering items that were incorporated into the
project. These included: gravel fire lane rather than grass pavers, replacing poplar wall paneling
with custom wall covering, replace ACME wall with interior storefront; deleted automatic light-
dimming system with occupancy sensors; replaced underground ducts with overhead duct
distribution in the council chambers, and reduced the steel tonnage in all three buildings. These
revisions, if approved by Council, would save $809,765 in overall costs.
Mr. Melde explained the presentation agenda would include discussion regarding sustainability
recommendations that have been incorporated into the final design, budget costs, presentation
of the interior design and exterior design and finally a question and answer period. He noted
that what the team wished to accomplish was approval regarding the design presentation to
allow the team to move into the next phase of the projects which would be the construction
documents.
David Moss presented the exterior design of the building, noting that the roof would allow for
collection of water to be reused for the irrigation systems and toilets by collecting the water from
the roof area into bins on the south side of the building. He explained the green areas around
the parking lanes would also collect water during heavy rain storms. He reported this would
save the City approximately $10,000 per year and would pay the cost of constructing within the
first five years. Councilman Young asked if these collection areas could be converted to ponds.
Mr. Moss explained that the areas would have to be enlarged both in depth and width to allow
that to take place. Some of the "greener" structure designs also included natural light throughout
the buildings, equipment to govern the amount of air needed to be heated and cooled based on
the time of day, amount of use, and number of people actually in an area, including economizer
cycles. He noted that the exterior of the building on the north side would be stone block walls
both on the interior and exterior, which represent tradition and comes from Texas. The design
will feature a "unique symbolic vision of the community" and will feature an 8 foot long wall
arranged in such a way to create an interesting texture when light falls on it and allow for
movement of North Texas soil, without cracking. The south side of the building will be
constructed of painted steel metal panels of varying colors that will look over the "meadow
area". Mayor Mondy and Council members had concerns regarding the amount of steel on the
south side of the buildings; noting this did not meet exterior construction codes for Wylie. Mayor
Mondy stated that the City needed to meet or exceed construction standards approved for the
City. He explained that the city set higher standards for its citizens; "we as a Council need to
meet those standards". Councilman White stated that "the City needed to comply with the same
standards they are asking the builders to comply with; to do anything else would be
hypocritical." Mayor Mondy asked Mr. Holzman what the cost would be to replace the steel
exterior on the south side with masonry. Mr. Holzman reported that the cost would be
approximately three times the cost of the metal panels which are estimated at over $600,000.
Councilman Goss asked if some of the cost could be saved by making the interior wall on the
north side, a material other than the stone block. Mr. Holzman stated that the team would report
back with some options for materials within the building and zoning standards. Some of the
other design items included in the presentation were: double height entrance lobby, open glass
doors and walls to each department area, and restrooms on each floor. Mayor Mondy stated
that he believed the restrooms; during peak times would not accommodate the patrons and
employees for each floor, especially on the first floor with council meetings and other activities.
He asked if in twenty years this would accommodate the additional staff and public. He
suggested the design team take a look at this issue and extend the number of stalls. Mayor
Mondy also suggested the design team look at security issues within the council chambers. Mr.
Moss reported that the team had not addressed this item yet, but would be reviewing for
inclusion in the final design and construction documents.
Minutes— 12-5-07
Special Called Meeting
Wylie City Council
Page 2
Council Direction
Council members urged the design team to replace the metal with some type of masonry and
report back to Council with options including the cost for each option. Direction was also given
to reduce costs in other areas to compensate for the masonry changes. Councilman Young
asked that the team review the construction standards for percentage of "other materials" which
could be used within the "special areas". Mayor Mondy asked the library staff and design team
to look at the most advantageous positioning of the librarian's desks. Councilman White asked
the team to review some type of material like stone that could be placed around the detention
receptacles on the south side of the building. Councilman Goss asked that the structural
integrity of the building remain with regard to changes to the wall materials. He also noted
omitting the electronic nets for both the basketball and volleyball courts. He also asked the team
to review the acoustic material going to the floor in the library. Direction from Council with regard
to LEEDS was to construct the buildings using energy efficiently and incorporate LEEDS items,
without the LEEDS certification.
Mr. Holzman reported that the team would report back to Council in approximately a month with
options for the south exterior wall. Mr. Melde asked, with the exception of the areas discussed if
the consensus of Council was to move forward with construction documents. Council direction
was to move forward. Mr. Melde reported that construction documents should be complete by
May of 2008 with ground-breaking in June or July of 2008.
ADJOURNMENT
With no further business before Council, Mayor Mondy adjourned the meeting at 9:15 p.m.
Consensus of Council was to adjourn.
ohn ndy, Mayor
ATTEST: ````\`����
•
Carole hrlich, C y Secretary �'�, •••• ' ••••••''•• PG'�.`��
Minutes— 12-5-07
Special Called Meeting
Wylie City Council
Page 3
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WYLIE SUSTAINABLE RAiEGI S � 4 � -,L � , �- n kS G� -4 -z,, t �M x a ry vs, i'r"
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- m � � e ', a a,s; +e,: : .,, ,, � ,.' � .2,r40 •. �: re$4 r 1§ ."7.tav
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,.,� " ` - , ., y �: a.� : . pt NU 7 G95TT POSE ABbU€m 'Y
AS FOR
ITEM . , . .:.5 - a7 ' . -�,. � - - a�U14L7A�1EB�N€Fr + �.��` ViA ,. , . q.._..�UA #Z V *OEFI ,, x 3 f �S, AI S: • TRADITIONAL SEEEfION ". •PAYACK
SITE
Bioswales and detention ponds Absorbs surface runoff from paved areas and reduces site erosion. Saves water. _
Use of native plant species Requires less water,maintenance and herbicides. Saves water.
Selection of Buffalograss instead of Bermudagrass Uses 50%less water and is resistant to drought conditions. Saves water.
High-Efficiency Irrigation system Minimizes usage and delivers water directly to root zone Saves water.
Light-colored concrete for parking lot Minimizes heat-island effect. Lowers temperature.
Pervious surface for fire lane Reduces surface runoff. Reduces load on storm sewers. _ --
Site Lighting Design Eliminates light pollution,reduces sky glow. Reduces impact on nocturnal environments
High ratio of open space Promotes biodiversity and increases connection to outdoors. Provides habitat for vegetation and wildlife.
Green buffers between parking bays Encourages stormwater infiltration to replenish underground aquifers. Reduces load on storm sewers.
PLUMBING
Waterless urinals No water use; Reduced installation and maintenance costs. 337,000 gallons of water saved. $ 2,938 <$15,000 <5
Captured stormwater from roof Used for toilets and irrigation;Reduces use of municipal water. 2,077,000 gallons of water saved. $ 10,385 >$50,000 >5
Reduced-flow plumbing fixtures 25%water use reduction over standard fixtures. 108,000 gallons of water saved. $ 540 <$2,500 <5
HVAC
High-Velocity hand dryers 80%less energy cost per use vs.conventional hand dryers. Saves energy.
95%cost savings vs.paper towels. 860,000 paper towels saved.
Eliminates cost of ordering,storing,replenishing and disposing of paper towels --- 860,000 paper towels saved. _.
Occupancy Sensors Uses less electricity. Reduces cooling costs. Saves energy.
T5 high efficiency light fixtures Uses less electricity. Reduces cooling costs. Saves energy.
Economizer Cycle Lower operating cost.40%reduction in energy costs. 168,000 Kwh saved. $ 16,800 <$85,000 <5
Variable Air Volume Distribution Lower operating cost. Saves energy. $ 3,666 <$18,000 <
Variable Chilled Water pumping Lower operating cost. Saves energy. $ 2,730 <$13,000 <5
Demand Control Ventilation for Gym and Library Lower operating cost. Saves energy. $ 4,320 <$21,000 <5
Solar Shading of south overhang Reduced cooling costs. 20 tons of cooling saved. $ 2,400
ARCHITECTURAL
High-performance insulated glazing Reduced solar heat gain and cooling costs. Saves energy.
Daylighting Reduces dependence on electricity. Increases connection to outdoors. Saves energy.
Low-Emitting materials Improves Indoor Air Quality. Increased productivity.Less absenteeism.
Roof overhang Reduced solar heat gain and cooling costs. Saves energy.
Recycled and/or refurbished work stations Reduces demand on virgin materials and reduces waste. Reduces move-in costs.
High-reflectance roof Minimizes heat-island effect.Reduces cooling costs. Saves energy.
Recycled-content materials Reduces demand on virgin materials. Reduces waste.
Regional stone from within 500 mile radius Supports regional economy.Reduces environmental impact from transportation. Contributes to regional economy.
Metal siding from within 500 mile radius Supports regional economy.Reduces environmental impact from transportation Contributes to regional economy.
Construction waste management plan Reduces waste generated from construction. Generates material for re-use. Reduces landfill waste.
STRUCTURAL
Recycled Steel Reduces use of natural resources Saves resources.
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/ / ` �� Fe � �� 0CURRENT SCHEME
/ ` C �I , i PLANTED AREA: 2.57 ACRES
// ` I� I �'�, '^ �'O� PAVED AREA_ 3.95 ACRES
/ ''0. �'�O l,O .; A• V `` TOTAL AREA: 6.52 ACRES
// / kV C, �'� � �;} o� PARKING QUANTITY
/// t .1 k,,, . ` lic 1 IVISITOR 700
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_ - / 1 IREC CENTER EMPLOYEE 10
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TOTAL 350
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/ _ 'V/ 00 ,. \PA PLANTED AREA: 0.67 ACRES
"� -VCS PAVED AREA: 3.95 ACRES
!f U I' • TOTAL AREA: 4.62 ACRES
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U+V �, U \\ PARKING QUANTITY
/ no I� ofP 'o \Y 'VISITOR 223_
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CITY HALL REC CENTER LIBRARY TOTALS
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CITY NALL v NALL VARIANCE REC CENTER RED GINTER VARIANCE LIDRART LIBMeV VARIANCE TOTAL TOTAL VARIANCE
SD BUDGET DD EsnwTE SD BUDGET DD EST WATE SO BUDGET DD ESTIMATE SD BUDGET DD ESTIMATE
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AREA 08055 SQUARE FEET 43,500 43,518 18 44,500 45,579 1,079 45,960 45.960 - 133,960 135,057 1.097
I.CONSTRUCTION COSTS
I.Site 5166,707 5796,793 5166.707 5796.793 5166.707' S796.794 5500,121 52,390.3801 51.890.259
2.Buildings $9,922,532 59,887.115 535.917 5$9,837,2411 58.653.251 S1,183.990 S9,164.703 56,493,851 S670,852 $28,924,476 527,034,2171 51,890.259
Total Construction Costs(includes 6.009,contingency) 510,089,239 510,683,9081 -5594,669 510,003,94BI 59,450,044 5553,904 $9.331,410 $9,290,6451 540,765 $29,424.5971 S29,424,597! 50
Cost per Square Foot 5231.94 5245.51 5224.81 5207.33 S203.03 S202.15' $219.65 S217.87'
II.OTHER PROJECT COSTS
Arts Fund $100,892 5100,892 50 5100.039 $100,039 SO 593,314 593.314 50 S294.2451 5294,2451 50
FF6E 5918,503 5918,503 00 51,501,096 51,501.096 30 51,218,974 S1,218.974 SO $3,638,573 $3,638.573 50
Testing Services 552,500 $52,500 50 552.500 552,500 50 552,500 552.500 50 $157,500 S157,500 50
Owner Furnished FF6E(Telephone) $87,000 587,000 50 544.500 $44.500 50 545.960 $45.960 SO 5177,460 S177,460 $a
Professional Fees Et Expenses 51,371,018 51,371,018 SO 51,422,259 51,422.259 50 S1,327.855 S1,327.855 50 54,121,132 S4,121,132 50
Owner Administrative Cost'CM Pre Construction Fees 535,000 535,000 SO S35,000 535,000 SD 535,000 S35,000 50 S105.000 S105,000 SO
Other Project Cost Subtotal 52,564,913 52,564,913 50 $3,155,394 53,155.394 50 $2,773.603 $2,773.603 50 58,493,910 38,493,910 50
Project Contingency 0188,774 0100,892 0187,922 5100,041 6181,196 597,314I 5557.892 5557.892
7 0181 Other Project Costs S2,753,687 $2,665,805 53,343,316 $3,255,435 S2,954,799 S2,866.917 $9,051,802 59,051,802
III.TOTAL PROJECT COSTS
Total Project Costs $12,842,926 513,349,713 -5506,787 $13,347,2641 Si2,705,4791 $641,765 S12,286,2091 S12,157,5621 $128,647 $38,476,399 $38,476,3991 SO
Total for all Projecss 538,212,754
IV.BOND FUNDING _
Initial Project Bond $27,189,421 527.189,421 527,189,421
Additional Bond Funding Necessary $11,023,333 S11,286,978 511,286,978
Total Project Bond $313,212,754 I $38,476,399 538,476,399
Deficit SO I L l SO SO SO
V.ADDITIONAL FUNDING-Other Sources _
1.Landscape and Off Site Development J
Landscaping/Irrigation/Site Lighting S261,250 $261,250 S261,250 5261,250 $261,250 $261,250 S783,750 5783,750
2.FFBE
AV/Food Service/Fitness Equipment $112,013 S112,013 5514,588' S514,588 $142,016 S142,016 $768,617 $768.617
Computer,printer,copier,etc
5239,250 5239,250 $133,500 5133,5001 5137.880 $137,880 $510,630 8510,610
4.Library Expenditures
Collection Matertal,5ecurlty,Sottware $0 50 50 $0I 5275,000 $275,000 S275,000' 5275,000
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5.Owner's Administrative Costs
Moving Expenses 545,000 545,000 $5,000 $5.000i 525,000 525.000 $75,000
6.Increased Parking lot 562,000 562,000 $61,000 SD $185,000
to accommodate city requirements
Total Additional Funding $657,513 0719,513 -$62,000 $914,338 $976.3381 -562,000 S841,146 8902,1461 •$61.000 $2,412,997 52,597,9971 -5185,000
VALUE ENGINEERING ITEMS INCLUDED IN ABOVE DD ESTIMATE
SAMPLE OF VE ITEMS COST SAVINGS
Deleted grass pavers for Fire Lane and replaced with gravel $188,359
Replaced poplar wall paneling w/custom wellc0Vering 5333.533
Deleted ACME wall.Replaced with interior storefront $171,260
Deleted automatic light-dimming system.Replaced with occupancy sensors 5480,587
Used overhead duct distribution at Council Chamber in lieu of underground ducts S25.000
Reduced the steel tonnage In all3 buildings 5809,765
NOlxman Moss Archilec1ue
Ar.iiexas