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11-19-2014 (Animal Shelter) Minutes Wylie Animal Shelter Advisory Board CITY OF WYLIE Minutes Wylie Animal Shelter Advisory Board November 19, 2014 — 6:30 pm City of Wylie City Hall — Council Chambers 300 Country Club Rd., Building 100 Wylie, Texas 75098 CALL TO ORDER Announce the presence of a Quorum. David Dahl called to order at 6:30 p.m. Board members present: Shelia Patton, David Dahl, Dr. Chuck Kerin, David Lewis, and Staff Liaison Lt. Mike Atkison. Absent: Amy Nutz INVOCATION & PLEDGE OF ALLEGIANCE The Pledge of Allegiance was led by Dr. Chuck Kerin. The Invocation was led by David Dahl. REGULAR AGENDA ITEMS 1. Consider, and act upon, approval of the Animal Advisory Board minutes of September 10, 2014. (D. Dahl, ASAB Chair) Board Action A motion was made by Dr. Chuck Kerin to accept Animal Shelter Advisory Board minutes of September 10, 2014 as presented. David Lewis seconded to accept minutes. A vote was taken and the motion passed unanimously. DISCUSSION ITEMS 2. Discussion of meeting schedule for the calendar year of 2015. (D. Dahl, ASAB Chair) Meeting schedule for the calendar year of 2015 has been established to include three set meeting dates for the year of 2015. In case of a quorum not able to be met due to unforeseen Minutes— November 19, 2014 Wylie Animal Shelter Advisory Board Page 1 circumstances the meeting date will be changed. Two members of the board or the chairman can also call for a special meeting if needed. The established meeting dates for 2015 will be January 14th, April 8th, and October 14th 3. Discussion of state law and local ordinance relating to the creation and duties of the Animal Shelter Advisory Board. (D. Dahl, ASAB Chair) D. Dahl led explanation of the powers and duties of the Animal Shelter Advisory Board. D. Dahl made reference to City of Wylie Ordinance Article IV Section 18-121 through Section 18-128 and the the Animal Shelter Advisory Board Bylaws of which both were included in the agenda packet for this meeting. 4. Discussion regarding approved FY 2014-2015 budget requests pertaining to compliance aid with Chapter 823, Health and Safety Code. (S. Patton, ASAB Board Member) Shelia Patton reported the following approved budget requests. • Increase staffing by adding one kennel attendant. This request was approved by council and the additional kennel attendant began full time employment on 10-27-2014. The addition of a kennel attendant has been a huge asset to the facility and to the animals in our care. The animals and facility have a team of attendants to ensure the continued success of the facility to comply with the requirements set forth by the Texas Department of State Health Services. • Expansion of the Part-Time Administrative Assistant to Full Time Administrative Assistant. This request was approved by the council and the full time position went into effect on 10-01-2014. This expansion will assist with record requirements set forth by the state. • Additional Funding for Chemicals This request was approved and will assist with the sanitation requirements by the state. • Additional Funding for Training This request was approved and will assist with the training requirements set by the state. • Funding for Upgrade of Shelter Pro Program...Program used by the facility for recordkeeping. This request was approved and will assist with record requirements. 5. Discussion regarding annual State of Texas shelter inspection. (S. Patton, ASAB Board Member) Shelia Patton reports that the shelter was inspected by the Texas Department of State Health Services on May 29, 2014. This inspection is unscheduled. The facility passed with zero Minutes— November 19, 2014 Wylie Animal Shelter Advisory Board Page 2 infractions in all 45 areas of the inspection. Noted comments in inspector comments area of evaluation are very well kept, clean shelter, well done! 6. Discussion regarding vision of animal control department. (J. Duscio, WPD Chief of Police) Goal and objectives were established during budget preparation for this fiscal year which began October 1st of this year together with staff and input. Discussion of goals were established to include changing the name of Animal Control to Animal Services to better reflect the community and what we are trying to accomplish. Increase the live outcome rate by five percent and work towards becoming a ninety percent live outcome facility over the next few years. Expand the volunteer program by twenty-five percent. Improve customer service by upgrading the part time administrative position to full time, increase educational awareness and social media, and add a second kennel attendant to allow the animal control officers to be in the field to offer excellent customer service to residents. Increase employee moral by increasing educational opportunities and address workload distribution concerns. Maintain and expand the relationship with wildlife and rescue organizations. Establish a foster care program. Continue communication with volunteers regarding feral cat solutions and options. Update computer software for better record keeping. Install a third computer. David Lewis discussed that he volunteers at Operation Kindness in Carrolton. They are working to implement an expanded version of their foster program to include other cities. Lewis will contact Chief Duscio when this program is up and going. L ADJOURNMENT Motion was made by Shelia Patton and seconded by Dr. Chuck Kerin to adjourn meeting. With no further business before the board, consensus of the board was to adjourn at 7:09 p.m. Davi Dahl, Ch irman 1 , S elia Patton, Board Member/Secretary L Minutes— November 19, 2014 Wylie Animal Shelter Advisory Board Page 3