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06-22-2004 (City Council) Agenda Packet NOTICE OF MEETING WYLIE CITY COUNCIL AGENDA TUESDAY JUNE 22, 2004 6:00 p.m. Wylie Municipal Complex—Council Chambers/Council Conference Room 2000 State Highway 78 North Wylie,Texas 75098 CAL L TO tIRD) R INVOCATION L DGE OF ALLEGIANC PROCLA1 A't IO & ' SE NTATIONS • Proclamation for the Week of July 4th through July 11,2004 "Civil Air Patrol Cadet Week" ('IT FINS PAI T CTPATT©N CO NSEN't AG N A All matters lasted the Co nsent Age are co nsidered to be routine byte City Council and wig b ar b3 sue motion Ther ,will not). separate scuss a:of'::thes iteems. disc on is:: esired,t at stem be emo%ed €rom the Coi sent Agenda ai d w l.be.con i+ separately A. Approval of the Minutes from the June 8,2004 City Council Meeting. B. Consider and act upon a Final Plat for the Wooded Creek Estates, Phase 2 Addition, being all of a certain 21.893 acre tract of land generally located north of Lakeside Drive and east of Springwell Parkway and the Wooded Creek Estates,Phase 1 Addition,being part of that tract of land described in a deed to Wooded Creek Estates,Ltd. as recorded in Volume 5090.Page 1590,Deed Records of Collin County,Texas,and being situated in the Moses Sparks Survey,Abstract No. 849,City of Wylie,Collin County,Texas. C. Consider and act upon a Final Plat for the Bayco Addition, being all of a certain 8.285 acre tract of land generally located west of Sanden Boulevard and south of FM 544, being part of a 34.412 acre tract of land conveyed to R Richard Parker and Ben L. Scholz by deed recorded in Volume 4708,Page 1628,Deed Records of Collin County, Texas (DRCCT) and all of a called 5.050 acre tract of land conveyed to Wylie Economic Development Corporation by deed recorded in Volume 5620,Page 705 DRCCT, and being situated in the D. Strickland Survey,Abstract No. 841,City of Wylie,Collin County,Texas. D. Consider and act upon a Final Plat for the RSR Addition, being all of a certain 8.043 acre tract of land generally located west of Sanden Boulevard and south of FM 544, being part of a 34.412 acre tract of land conveyed to R. Richard Parker and Ben L. Scholz by deed recorded in Volume 4708,Page 1628,Deed Records of Collin County, Texas (DRCCT) and all of a called 5.263 acre tract of land conveyed to RSR, LLC by deed recorded in Volume 5120,Page 3027 DRCCT,and being situated in the D. Strickland Survey,Abstract No. 841, City of Wylie,Collin County,Texas. E. Consider and act upon a Final Plat for the Sage Creek Phase 8 Addition. Subject being all of a certain 45.711 acre tract of land generally located east of Springwell Parkway and the Sage Creek Phase 4 Addition and north of F.M. 544, being a part of that tract of land described in a deed to Perry Easterling as recorded in Volume 2258, Page 917, Deed Records of Collin County, Texas, and being situated in the Moses Sparks Survey, Abstract No. 849,City of Wylie,Collin County,Texas. F. Consider and act upon a Final Plat for the Woodbridge Phase 9 Addition. Subject property being all of a certain 48.824 acre tract of land generally located west of Sachse Road and south of Pleasant Valley Road(C.R 378), being a part of that tract of land described as Tract II in a deed to Woodbridge Properties, LLC as recorded in County Clerk's File No. 2001-0127082, Volume 5019, Page 1025 of the Land Records of Collin County, Texas, and part of the tract described in a deed to Woodbridge Properties, LLC as recorded in the County Clerk's File No. 97-0032076 of the Land Records of Collin County, Texas, and being situated in the Richard Newman Survey,Abstract No.660,City of Wylie,Collin County,Texas. G. Consider and act upon approval of a Resolution authorizing the application for a Collin County Park and Open Space Grant for the purposes of improving Olde City Park. H. Consider and act upon the approval of a bid for a mobile breathing air system for the Wylie Fire Department. INDT ThUA CO1 STDERATIO. 1. Consider and act upon appointments to the Animal Shelter Advisory Board,Construction Code Board,Library Board, Parks and Recreation Board, Parks and Recreation Facilities Development Corporation Board, Planning and Zoning Commission, Zoning Board of Adjustments and the Wylie Economic Development Corporation for those whose terms expire in July of 2004. Executive Summary Article 8,Section lA of the City Charter authorizes the City Council to appoint members to serve on boards,commissions and committees to help carry out the functions and obligations of the City.The City Council has prescribed the purpose,composition,function,duties,accountability and the tenure of each board,commission and committee. 2. Consider and act upon acceptance of the Comprehensive Annual Financial Report after presentation by the audit firm of Pattillo,Brown&Hill. Executive Summary The Comprehensive Annual Financial Report(CAFR) for the fiscal year which ended September 30,2004,including the Independent Auditors' Report has been completed and will be presented to the Council by the cities outside audit firm,Pattillo,Brown&Hill. The auditors will briefly discuss some of the year's highlights and will answer questions the City Council may have regarding the report. 3. Consider and act upon a Final Plat for the Creekside Estates Phase 3 Addition. Subject property being all of a certain 38.173 acre tract of land generally located east of McCreary Road and Creekside Estates Phase 2 Addition and north of McMillen Road and Creekside Estates Phase 2 Addition, being a part of that tract of land described in a deed to Campbell/Wylie Partners recorded in Volume 4137, Page 1120, Deed Records of Collin County, Texas and being situated in the John H. Mitchell Survey, Abstract No. 589 and the L.M. Marshall Survey,Abstract No.594,City of Wylie,Collin County,Texas. Executive Summary The applicant, Gary DeFrain, is requesting that the Final Plat for Creekside Estates Phase 3 be tabled until the July 13,2004 Council meeting. There are issues resulting in requirements from the Fire Department for an emergency siren placement in the subject subdivision at the developer's expense. This will allow time for the City to obtain legal opinion,due to concerns pertaining to this issue. The letter from the applicant waiving his 30 day approval requirement is attached. EXECUTIVE SESSION §551.074 Personnel Matters; Closed Meeting (a)This chapter does not require a governmental body to conduct an open meeting: to:deliberate the appointment,employment,evaluation,reassignment,duties,discipline,or dismissal of a public officer or employee;or (b)Subsection(a)does not apply if the officer or employee who is the subject of the deliberation or hearing requests a public hearing. • Deliberate the Appointment of the City Manager. Section 551.087, Government Code, Vernon's Texas Code Annotated (Open Meeting Act) "Deliberations Regarding Economic Development Negotiations" • Negotiations Between the WEDC and Project"Long Haul". ADJOR.NMEN :: In addition to any specifically identified Executive Sessions,Council may convene into Executive Session at any point during the open meeting to discuss any item posted on this agenda. The Open Meetings Act provides specific exceptions that require that a meeting be open. Should Council elect to convene into Executive Session,those exceptions will be specifically identified and announced. Any subsequent action,as a result of this Executi\\t$ i**I Till'be taken and recorded in open session. I certify that this Notice of Meeting �gtOetttin•Skifeitk,5lay of June,2004 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Gov` fi.rrf Code and tl a th.appropriate news media contacted. As a courtesy, this agenda is also po d to the Cityo ylie Vitibsi I at Whk.tx.Th (/ Carole Ehrlich, ecretary % • . Date Notice Removed . :' The Wylie Municipal Complex is Wheetetwvac,assi \N$lgm interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting t&idelt)IA cretary's office at 972/442-8100 or TD 972/442-8170. MINUTES Wylie City Council Tuesday, June 8, 2004 — 6:00 p.m. Wylie Municipal Complex— Council Chambers 2000 State Highway 78 North CALL TO ORDER Mayor Mondy called the meeting to order at 6:00 p.m. Council Members present were: Mayor Pro Tem Eric Hogue, Councilwoman Reta Allen, Councilman Chris Trout, Councilman Earl Newsom, Councilman Merrill Young, and Councilman J. C. Worley. Staffs present were: Acting City Manager, Mindy Manson: City Engineer, Chris Hoisted: Interim Finance Director, Ron Hutchison: Planning & Zoning Director, Claude Thompson: Chief of Police, Jeff Butters: Fire Chief, Shan English: Library Director, Mignon Morse: Public Information Officer, Mark Witter, and City Secretary, Carole Ehrlich. INVOCATION&PLEDGE OF ALLEGIANCE Mayor Pro Tem Eric Hogue gave the invocation and Councilman Trout led the Pledge of Allegiance. PROCLAMATIONS & PRESENTATIONS • Presentation of Star Students for the character trait of"Citizenship" Mayor Mondy and Mayor Pro Tem Hogue presented WISD student awards for the character trait of"Citizenship". CITIZENS PARTICIPATION No one was present to address council. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired,that item will be removed from the Consent Agenda and will be considered separately. A. Approval of the Minutes from the May 25,2004 City Council Meeting. B. Consider and act upon an Ordinance annexing all of a certain 185.1449 acre tract of land out of the E.M. Price Survey, Abstract No. 725, the D. W. Williams Survey, Abstract No. 980, the Nathaniel Atterberry Survey,Abstract No. 1099,and the William Sutton Survey,Abstract No. 860, Collin County, Texas and the E. M.Price Survey,Abstract No. 1114,Dallas County,Texas,and generally located at the northwest corner of Vinson Road and FM 544. WITHDRAWN —per the applicant's request. Remove from the consent agenda—no action needed. C. Consider and act upon an Ordinance annexing all of a certain 14.7751 acre tract of land out of the L.B. Outlaw Survey,Abstract No. 173,Rockwall County, Texas, and generally located east of Troy Road, south of Sunrise Drive. Minutes—June 8,2004 Wylie City Council Page 1 D. Consider and act upon an Ordinance annexing all of a certain 44.039 acre tract of land out of the Francisco De La Pina Survey, Abstract 688 and the James Truett Survey, Abstract 920, Collin County, Texas, and generally located north of Brown Street,east of Ballard Street. Council Action A motion was made by Councilman Trout, seconded by Mayor Pro Tem Hogue to remove Item B from the Consent Agenda, due to the withdrawal by the applicant, and approve the Consent Agenda as presented. A vote was taken and passed 7-0. INDIVIDUAL CONSIDERATION 1. Hold a Public Hearing and act upon a change in zoning from Agriculture (A)to Planned Development (PD) for residential uses. Subject property being generally located north of FM 544, west of FM 1378 (Country Club Drive and east of Lakeside Estates,and being all of a certain 100.7428 acre tract of land as described in a deed to J.L. Brand and Dorothy S. Green, recorded in Volume 1376, Page 94, Deed Records of Collin County, Texas (DRCCT), and being situated in the G.W. Gunnell Survey, Abstract No. 351 and the Moses Sparks Survey,Abstract No. 849,City of Wylie, Collin County, Texas. (Zoning Case 2004-06) WITHDRAWN Public Hearing Mayor Mondy opened the Public Hearing at 6:10 p.m. No one was present to address Council on this item. Mayor Mondy closed the Public Hearing at 6:10 p.m. Council Action A motion was made by Councilman Young, seconded by Councilman Trout to accept the withdrawal from the applicant for Zoning Case#2004-06. A vote was taken and passed 7-0. 2. Pending prior annexation hold a Public Hearing and act upon a change in zoning from Agriculture (A) to Neighborhood Services (NS) on Tracts 1, 1A and 6; Townhouse (TH) on Tracts 2 and 4B; Single- Family (SF-8.5/17) on Tract 4A; and Single-Family (SF 10/19) on Tract 5; subject property being generally located northw est of Vinson Road and east of FM 544 and located w ithin unincorporated Collin and Dallas Counties, and being all of a certain 185.143 acre tract of land divided into six (6) tracts as conveyed in a deed to Mrs. Thelma Rice by Lone Star Boat Co.,recorded in Volume 561,Page 226,Deed Records of Collin County, Texas (DRCCT), and being situated in the D.W.Williams Survey, Abstract No. 980,the E.M. Price Survey,Abstract No. 725,the E.M. Price Survey,Abstract No. 1114, the Nathaniel Atterberry Survey,Abstract No. 1099, and the William Sutton Survey,Abstract No. 860, City of Wylie,Collin and Dallas County,Texas. (Zoning Case 2004-07). WITHDRAWN Public Hearing Mayor Mondy opened the Public Hearing at 6:12 p.m. Citizen Comments Brent Bates residing at 1340 East FM 544, outside the City Limits of Wylie, stated that he had attended the Planning and Zoning Meeting pertaining to this case. He stated that he had shared with the P&Z Board as well as a couple of council members in attendance some of the thoughts he and others had pertaining to the projects that were being planned. He stated that he was addressing Council for himself as well as others living in the above area. He Minutes—June 8,2004 Wylie City Council Page 2 commented that he felt that this area could be one of the higher end communities in Wylie and asked if these residents living in the above area could have some input into the process of what types of homes would be approved for this area. He stated that his desire was to see higher income homes be planned for this neighborhood. Mayor Mondy closed the Public Hearing at 6:15 p.m. Council Action A motion was made by Mayor Pro Tem Hogue, seconded by Councilwoman Allen to accept the withdrawal from the applicant for Zoning Case#2004-07. A vote was taken and passed 7-0. 3. Hold a Public Hearing and act upon a change in zoning from Agriculture (A)to Planned Development (PD) for residential uses. Subject property being generally located west of FM 544 and south of Stoneridge Farms Addition, being all of a certain 34.036 acre tract of land, recorded in Volume 309, Page 285 of the Deed Records of Collin County, Texas (DRCCT), and being situated in the A. Atterberry Survey, Abstract No. 23, City of Wylie, Collin County, Texas. (Zoning Case 2004-08) WITHDRAWN Public Hearing Mayor Mondy opened the Public Hearing at 6:16 p.m. No one was present to address Council on this item. Mayor Mondy closed the Public Hearing at 6:16 p.m. Council Action A motion was made by Mayor Pro Tem Hogue, seconded by Councilman Trout to accept the withdrawal from the applicant for Zoning Case#2004-08. A vote was taken and passed 7-0. 4. Hold a Public Hearing and act upon a change in zoning from Agriculture (A) to Business Center (BC) for commercial uses. Subject property being generally located west of Sanden Boulevard and south of FM 544, being a 6.026 acre portion of a 34.412 acre tract of land conveyed in a deed to R. Richard Parker and Ben L. Scholz, recorded in Volume 4708,Page 1628 of the Deed Records of Collin County, Texas (DRCCT), and being all of a certain 5.05 acre tract of land conveyed in a deed to the Wylie Economic Development Corporation, recorded in Volume 5620,Page 705 DRCCT, and being situated in the Duke Strickland Survey, Abstract No. 841 and the I. Clifton Survey, Abstract No. 193, City of Wylie,Collin County,Texas. (ZC 2004-09) Public Hearing Mayor Mondy opened the Public Hearing at 6:17 p.m. No one was present to address Council on this item Mayor Mondy closed the Public Hearing at 6:18 p.m. Staff Comments Planning and Zoning Director Mr. Claude Thompson addressed council stating that the Wylie Economic Development Corporation, acting on behalf of the property owner and a large lighting fixture fabrication company (Bayco) and the Southern Fastening Systems Corporation, has purchased the subject tract and is requesting initial zoning from Agriculture (A) District to Business Center (BC) District in order to develop the site for an office/warehouse and Minutes—June 8,2004 Wylie City Council Page 3 fabrication facility. This facility will accommodate the relocation of the Bayco Corporation into Wylie as well as provide a public open space connector along Muddy Creek. Mr. Thompson explained that the subject property totals approximately 11.076 acres, the majority of which is floodplain. It includes the land abutting to the rear/west as well as the north of the existing Southern Fastening Systems facility on Sanden Boulevard. The subject property will be divided into two tracts: Tract One is approximately 8.285 acres to the north and will be platted to accommodate the future development of the Bayco facility: and the remaining 2.791 acres will be added by re-platting to the Southern Fastening Systems property on the south. The Bayco Corporation proposes to initially construct a single building of 99,439 square feet: 8,764 square feet of which will be office space and 90,675 square feet will be warehouse. The development will comply fully with the requirements of the current Zoning Ordinance. Council Action A motion was made by Councilman Worley, seconded by Councilman Trout to approve Ordinance #2004-19 approving the change in zoning from Agriculture(A) to Business Center(BC)for commercial uses. Subject property being generally located west of Sanden Blvd. and south of FM 544,being a 6.026 acre portion of a 34.412 acre tract of land conveyed in a deed to R. Richard Parker and Ben L. Scholtz,(Zoning Case #2004-09). A vote was taken and passed 7-0. 5. Hold a Public Hearing and act upon a change in zoning from Agriculture (A)to Corridor Commercial (CC) for commercial uses. Subject property being generally located south of FM 544 and west of Sanden Boulevard, being a 28.376 portion of a 34.412 acre tract of land conveyed in a deed to R. Richard Parker and Ben L. Scholz,recorded in Volume 4708,Page 1628 of the Deed Records of Collin County,Texas(DRCCT),and being situated in the Duke Strickland Survey,Abstract No. 841 and the L Clifton Survey,Abstract No. 193,City of Wylie,Collin County,Texas. (ZC 2004-10) Public Hearing Mayor Mondy opened the Public Hearing at 6:20 p.m. No one was present to address Council on this item. Mayor Mondy closed the Public Hearing at 6:20 p.m. Staff Comments Planning and Zoning Director Mr. Claude Thompson addressed Council stating that the Wylie Economic Development Corporation, acting on behalf of the landowner, is requesting initial zoning from Agriculture (A) District to Corridor Commercial(CC)District for as yet undetermined commercial uses. The WEDC plans to market the property in order to attract new businesses to Wylie. The tract adjoins to the north of the properties of the Southern Fasteners Systems and Bayco Corporation which have been recently relocated to Wylie. The subject property totals approximately 28.376 acres, the majority of which is occupied by the floodplain of Muddy Creek and um-developable. However, a significant portion of the floodplain has already been reclaimed(with approval of the U. S. Corps of Engineers), thus opening the property to development. The subject property is the remainder of a larger 34.412 acre tract,of which 11.076 acres has been recently sold to the Bayco Corporation. No site plans have been submitted with this subject rezoning. A Site Plan must be submitted for approval by the Planning and Zoning Commission with each future plat on the property. Future development must comply fully with the current requirements of the Zoning Ordinance. Council Action A motion was made by Councilman Worley, seconded by Councilman Young to approve Ordinance #2004-20 approving a change in zoning from Agriculture (A) to Corridor Commercial (CC) for commercial uses. Subject property being generally located south of FM 544 and west of Sanden Blvd. being a 28.376 portion of a 34.412 acre tract of land conveyed in a deed to R. Richard Parker and Ben L. Scholz, recorded in Volume 4708, Page 1628 of the Minutes—June 8,2004 Wylie City Council Page 4 Deed Records of Collin County, being situated in the Duke Strickland Survey, Abstract No. 841 and I. Clifton Survey, Abstract No. 193, City of Wylie, Collin County, Tx. (Zoning Case#2004-10). Item 6 was tabled at the 5/11/0-I Council Meeting A motion was made by Councilman Young, seconded by Councilman Trout to remove Item 6 from the table. A vote was taken and passed 7-0. 6. Consider and act upon removing Item 6 from the table and approval to increase delinquent tax collection fees from 15% to 20% passed by the State Legislature (H.B. 490)to the Texas Property Tax Code Sections 33.07 and 33.08 amended. Staff Comments Interim Finance Director Ron Hutchison addressed Council stating that this item was originally tabled to allow additional information to be gathered. To provide more information the firm has prepared the Delinquent Tax Collection Performance Report for Council review. On page four of the report, Council will find a summary of past collection history in the Reduction of Delinquent Tax Roll for Tax Years 2000-2002 chart. Also of interest was what additional service will be provided for the increase in rate. Mr. Hutchison stated that this information could be found on page seven of the report under Contract Considerations. Representatives of the firm, Tracy Ponders and Ms. Nancy Primo are available to answer any additional questions the council may wish. Attorney Comments Tracy Ponders with Linebarger Goggan Blair & Sampson, LLP addressed Council stating that with the permission of Council he would like to address two questions from the previous meeting that council had pertaining to the tax collection. He went on to explain that Councilman Trout had questioned the performance record of delinquent taxes collected by his firm. He explained that when the firm received the delinquent taxes for collection, they were already almost a year old from the deadline of payment. He stated that a great deal of effort was put into the process of the collection of those delinquent property taxes. He reported that in the year 2002, the collection rate was 75.9%and in 2001 the percentage was 83%collected. He stated that for the first 10 months of this collection year 67.7%had been collected. He explained that the average collection of delinquent property taxes was usually around 50%so the City of Wylie was receiving a much higher return. To the second question pertaining to performance of the firm in the future, Mr. Ponders stated that the firm planned to address bankruptcy cases more thoroughly to achieve a higher collection rate for those types of cases. He stated that his firm had hired additional attorneys to work on these cases. Another area of improvement would be for the collection of property taxes for mobile homes. He explained more site visits would be done as well as phone correspondence. He explained that the enhanced service would be at the expense of the firm. Council Action A motion was made by Councilman Young, seconded by Mayor Pro Tem Hogue to approve Resolution#2004-16 (R) approving an increase from 15%to 20%for delinquent tax fees collection passed by the State Legislature(H.B. 490). A vote was taken and passed 7-0. 7. Consider and act upon approval of an Ordinance of the City of Wylie, amending the budget for Fiscal Year 2004, beginning October 1, 2003, and ending September 30, 2004: repealing all conflicting ordinances: containing a severability clause; and providing an effective date. Staff Comments Interim Finance Director Mr. Ron Hutchison addressed Council stating that the budget is a dynamic document and changes occur during the fiscal year in regard to both revenues and expenditures. Often these changes could not have been anticipated when the original budget was prepared and adopted. A mid-year review of the budget and subsequent amendments provides a mechanism to deal with any unanticipated circumstances. Minutes—June 8,2004 Wylie City Council Page 5 Mr. Hutchison explained that the proposed amendments consist of re-estimates of revenues in the General Fund and Emergency Communications Fund. Appropriations are proposed in the General Fund, Emergency Communications Fund and the Water&Sewer Fund. The proposed budget amendments will have the following effect on the fund balances of the respective funds: General Fund $ (308,160) Emergency Communications Fund 60,350 Water&Sewer Fund 15,000 $ (262_810) The amendment in the General Fund are more than adequately covered by an estimated increase in fund balance for FYE of$619,000. Preliminary estimates for FYE 2004 also indicate a significant increase in fund balance due to increased sales tax collections and continued strong building activity. Mayor Mondy stated that the nine indoor/outdoor dog pens looked a little expensive. Chief Jeff Butters addressed Council stating that the contractor that gave the bid stated that they would have a lot to tear down and then reconstruct and lines would need to be run for the sewer connections which were some distance away. He stated that the contractor was not the lowest bid but was the best contractor to complete this job. Ms.Manson stated that this was a very important need and that at present some of the dogs were being boarded at other facilities and the City was paying for that service. Councilman Newsom asked how much the cost was to board these animals. Chief Butters stated that around$300.00 per month was being spent along with the inconvenience of taking the animals to other facilities. Council Action A motion was made by Councilman Worley, seconded by Mayor Pro Tem Hogue to approve Ordinance #2004-21 amending the budget for Fiscal Year 2004. beginning October 1, 2003 and ending September 1, 2004. A vote was taken and passed 7-0. 8. Consider and act upon approval of a Resolution authorizing the City Manager to execute a Local Project Advance Funding Agreement (LPAFA) with the Texas Department of Transportation (TxDOT). Staff Comments City Engineer Mr. Chris Hoisted addressed Council stating that on September 24, 2002 Council approved a Master Advance Funding Agreement (MAFA)with TxDOT for the extension of SH 78 from Eubanks Lane to Spring Creek Parkway. Development around City Hall necessitated the extension of the roadway and TxDOT agreed to add the project to the existing SH 78 construction. Approval of the engineering plans was granted by TxDOT in April and the warrant study for the signal located at Spring Creek was approved in May. Approval of the LPAFA will allow the state's contractor— Site Concrete—to begin construction on the extension. The first priority will be the installation of the temporary signals at the intersection of Spring Creek Parkway in anticipation of the opening of Wal-Mart. He stated that$2,500,000 was authorized in September 2002 for the project. In general, an increase is shown in all the construction line items over the unit prices in the original SH 78 contract. The largest increases are in the 9" concrete paving (30% increase), mobilization, and constructing detours which can be largely attributed to the increase in fuel and steel costs. The agreement with Wal-Mart specifies that they will pay for intersection improvements and the installation of the traffic signal up to$240,000. Also, $ 125,535.79 will be used for the project from eligible Perimeter Street Fees. Money will be used from interest earned on the 1999 Street Bonds to cover the remaining funding shortfall of$389,753.21. Council Action A motion was made by Councilman Worley, seconded by Councilman Young to approve Resolution #2004-17 (R) approving the authorization for the City Manager to execute a Local Project Advance Funding Agreement (LPAFA) with the Texas Department of Transportation(TxDOT). A vote was taken and passed 7-0. Minutes—June 8,2004 Wylie City Council Page 6 9. Consider and act upon the adoption of an ordinance adopting the 2003 International Fire Code. Staff Comments Fire Marshal Steve Seddig addressed Council stating that The Wylie Fire Department and the City of Wylie are currently an Insurance Services Office Class One rated municipality. In an effort to maintain the current ISO rating and remain proactive in fire prevention, the Wylie Fire Prevention Bureau has been actively participating in the North Texas Council of Governments Fire Advisory board meetings. The goal of the Fire Prevention Bureau is to prevent deficiencies in future ISO PPC ratings and remain current in relation to industry standard building and fire code. He explained that the Wylie Fire Department continues to strive for the life safety and fire safety of its citizens. The fire department continues to maintain a fire prevention program that consists of providing fire safety plan reviews of new development, annual inspections for businesses within the city limits and enforcement of the adopted fire codes. This current program is a proactive approach to addressing fire safety throughout the City of Wylie. In an effort to continue to be proactive the Fire Prevention Bureau has been involved in the North Texas Council of Gov ernrnents Fire Advisory board meetings. This has provided a look at the direction of the fire code and the industry standards. The current industry standard goal has been in a form of internationally recognized codes. The International Fire Code Council encourages state and regional participation in code development training and enforcement. This minimizes differences in code interpretations and unifies code changes with industry. The NTCOG Fire Advisory Board membership consists of 18 members from the DFW Metroplex region. Many regional changes go to the International Fire Code Council for review and adoption if the changes are applicable throughout industry. Wylie is currently enforcing Uniform Fire Code 1997. The latest building code is Uniform Building Code 1997. The Wylie Fire Department in the past has maintained the equivalent code in relation to the building code department. Council Action A motion was made by Councilman Worley, seconded by Councilman Trout to approve Ordinance#2004-22 adopting the 2003 International Fire Code with all regional amendments. A vote was taken and passed 7-0. READING OF ORDINANCES TITLE & CAPTION APPROVED BY COUNCIL AS REQUIRED BY WYLIE CITY CHARTER,ARTICLE III, SECTION 13-D,, City Secretary dill read approved ordinances for the record. City Secretary Carole Ehrlich read the captions to Ordinances #2004-17, #2004-18, #2004-19, #2004-20, #2004-21, and#2004-22 into the official record. Mayor Mond.recessed into Work Session at 7:10 p.m. WORK SESSION • Discussion of providing surer service to persons outside the City limits City Engineer Chris Holsted presented information pertaining to a request from Spiars Engineering, Inc. to have the City of W.lie provide sewer sen ice outside the City limits for an 80 acre tract of land located at the northeast corner of the intersection of McCrear3 and McWhirter Roads in Parker, Texas for the Creekside Subdivision. Direction from Council was not to pursue this issue further but rather to invite Spiars Engineering to purchase land inside the Cit. Limits that are available. Minutes—June 8,2004 Wylie City Council Page 7 • Update/review of Open Meetings Act and Open Records Requests with City Attorney Richard Abernathy A brief overview of the Open Meetings Act and the Open Records Act was presented by City Attorney Richard Abernathy. ADJOURNMENT With no further business before Council,the meeting was adjourned at 8:55 p.m. John Mondy,Mayor ATTEST: Carole Ehrlich,City Secretary Minutes—June 8,2004 �yylie City Council Page 8 WYLIE CITY COUNCIL AGENDA ITEM NO. B. June 22, 2004 Issue Consider and act upon a Final Plat for the Wooded Creek Estates, Phase 2 Addition, being all of a certain 21.893 acre tract of land generally located north of Lakeside Drive and east of Springwell Parkway and the Wooded Creek Estates, Phase 1 Addition, being part of that tract of land described in a deed to Wooded Creek Estates, Ltd. as recorded in Volume 5090. Page 1590, Deed Records of Collin County, Texas, and being situated in the Moses Sparks Survey, Abstract No. 849, City of Wylie, Collin County, Texas. Background The Final Plat for Phase 2 of the Wooded Creek Estates Addition includes 21.893 acres and will create 78 single-family residential lots. A 31,426 square feet (just less than 3/4 acre) park and open space will also be dedicated by this plat to the City; however, additional fees in lieu of land will be required to satisfy the parkland dedication requirements. A 554 square feet sanitary sewer easement is located in the open space area for construction of a lift station that will be required to be screened. The Planned Development District (PD 02-02), which established the zoning requirements for the Wooded Creek Estates Addition, provides for an overall average lot size of 8,500 square feet. No lot shall be less than 7,200 square feet, and there shall be no fewer than 97 lots having a minimum size greater than 8,500 square feet. Approximately 64 of the 78 proposed lots in Phase 2 are over 8500 square feet, which meets the requirements of the PD. The Preliminary Plat for the overall 41.74 acre project was approved by the City Council on December 11, 2002. Section 212.005 of the Texas Local Government Code states that "the municipal authority responsible for approving plats must approve a plat that satisfies all applicable regulations". Section 212.009(a) states that"the municipal authority responsible for approving plats shall act upon a plat within 30 days after the date the plat is filed. A plat is considered approved by the municipal authority unless it is disapproved with that time period". Financial Considerations Plat application fees—Paid The applicant is aware that development impact fees must be paid prior to issuance of a building permit on each lot. Other Considerations 1. The Final Plat substantially conforms to the Concept Plan of the approved Planned Development District and to the approved Preliminary Plat. The Plat also complies with all applicable technical requirements of the City of Wylie. 2. The Plat dedicates right-of-way for the completion of Lakefield Drive. 3. The Plat provides access to the landlocked tract to the east. 4. Paying fees in lieu of land will satisfy the parkland dedication requirement. Board/Commission Recommendations On June 1, 2004,the Planning and Zoning Commission voted 5-0 to recommend approval ofthe Final Plat. Staff Recommendations Approval. Attachments Final Plat Prepared by Reviewed by Finance City Manager Approval WYLIE CITY COUNCIL AGENDA ITEM NO. C. June 22, 2004 Issue Consider and act upon a Final Plat for the Bayco Addition, being all of a certain 8.285 acre tract of land generally located west of Sanden Boulevard and south of FM 544, being part of a 34.412 acre tract of land conveyed to R. Richard Parker and Ben L. Scholz by deed recorded in Volume 4708, Page 1628, Deed Records of Collin County, Texas (DRCCT) and all of a called 5.050 acre tract of land conveyed to Wylie Economic Development Corporation by deed recorded in Volume 5620,Page 705 DRCCT, and being situated in the D. Strickland Survey, Abstract No. 841, City of Wylie, Collin County, Texas. Background The Final Plat under consideration totals 8.285 acres and will create two lots. The Wylie Economic Development Corporation, acting on behalf of a large lighting fixture fabrication company(Bayco), has purchased the subject property in order to accommodate the relocation of the Bayco Corporation to Wylie as well as provide for a sixty(60)feet wide public open space connector along the Muddy Creek floodplain on the western property line of the subject tract. Lot 1 is 8.191 acres in size and will be developed with a single building of approximately 100,000 square feet to accommodate the office/warehouse and fabrication operations of the Bayco Corporation. Approximately 2/3 ofLot 1 is currently occupied by the 100-year floodplain and about 1/3 of this floodplain will be removed to accommodate the proposed development. Lot 2 is just less than.01 acre and is to be dedicated to the City of Wylie for the trail corridor. On June 8, 2004, the City Council approved the change in zoning of the subject property from Agriculture (A) District to Business Center District (Zoning Case 2004-09). A Site Plan was approved with that rezoning, which serves as a Preliminary Plat. Section 212.005 of the Texas Local Government Code states that "the municipal authority responsible for approving plats must approve a plat that satisfies all applicable regulations". Section 212.009(a) states that"the municipal authority responsible for approving plats shall act upon a plat within 30 days after the date the plat is filed. A plat is considered approved by the municipal authority unless it is disapproved with that time period". Financial Considerations Plat application fees—Paid The applicant is aware that development impact fees must be paid prior to issuance of a building permit. Other Considerations 1. The Final Plat substantially conforms to the approved Site Plan, which serves as an approved Preliminary Plat. 2. The majority of the property is currently occupied by the 100-year floodplain, which is to be reclaimed as indicated on the Plat. A Certified Letter of Map Revision(CLOMR)was submitted to the U.S. Corps of Engineers on April 7, 2002 to reclaim the portion of the floodplain in which construction is to occur. 3. The Plat provides no additional right-of-way for the future widening of Sanden Boulevard as this was acquired by separate instrument as recorded in a deed to the City of Wylie, Volume 5620, Page 709, Deed Records of Collin County, Texas. 4. This Plat provides for a sixty feet wide open space dedication to the City for the future construction of a hike and bike trail along the Muddy Creek floodplain, as Lot 2. Board/Commission Recommendations On June 1, 2004,the Planning and Zoning Commission voted 5-0 to recommend approval ofthe Final Plat. Staff Recommendations Approval. Attachments Final Plat Prepared by Reviewed by Finance City Manager Approval WYLIE CITY COUNCIL AGENDA ITEM NO. D. June 22, 2004 Issue Consider and act upon a Final Plat for the RSR Addition, being all of a certain 8.043 acre tract ofland generally located west of Sanden Boulevard and south of FM 544, being part of a 34.412 acre tract of land conveyed to R. Richard Parker and Ben L. Scholz by deed recorded in Volume 4708,Page 1628, Deed Records of Collin County, Texas(DRCCT)and all of a called 5.263 acre tract ofland conveyed to RSR, LLC by deed recorded in Volume 5120, Page 3027 DRCCT, and being situated in the D. Strickland Survey, Abstract No. 841, City of Wylie, Collin County, Texas. Background The Final Plat under consideration will create a single lot of 8.043 acres in size. The purpose is to replat the original 5 acres of the Southern Fastening Systems tract in order to add approximately 3 acres to the site that was created by the SFS Addition on which the 54,000 square feet warehouse and distribution center was developed in 2002. The property was acquired by the Wylie Economic Development Corporation as part of a larger purchase in order to provide land for the relocation of other businesses to Wylie. This additional land is largely in the Muddy Creek floodplain and a sixty (60) feet wide strip of open space is being dedicated to the City by this plat along the western boundary for the purpose of constructing a hike and bike trail in the future. On May 18, 2004,the Planning and Zoning Commission voted unanimously to recommend approval for a request to change the zoning of the subject property from Agriculture(A)District to Business Center District (Zoning Case 2004-09). Section 212.005 of the Texas Local Government Code states that "the municipal authority responsible for approving plats must approve a plat that satisfies all applicable regulations". Section 212.009(a) states that"the municipal authority responsible for approving plats shall act upon a plat within 30 days after the date the plat is filed. A plat is considered approved by the municipal authority unless it is disapproved with that time period". Financial Considerations Plat application fees—Paid The applicant is aware that development impact fees must be paid prior to issuance of a building permit. Other Considerations 1. The Final Plat substantially conforms to the Development Plan, which serves as an approved Preliminary Plat. 2. The majority of the property is currently occupied by the 100-year floodplain, which is to be reclaimed as indicated on the Plat. A Certified Letter of Map Revision(CLOMR)was submitted to the U.S. Corps of Engineers on April 7, 2002 to reclaim the portion of the floodplain in which construction is to occur. 3. The Plat provides no additional right-of-way for the future widening of Sanden Boulevard as this was acquired by separate instrument as recorded in a deed to the City of Wylie, Volume 5120, Page 3021, Deed Records of Collin County, Texas. 4. This Plat provides for a sixty feet wide open space dedication to the City for the future construction of a hike and bike trail along the Muddy Creek floodplain. Board/Commission Recommendations On June 1, 2004,the Planning and Zoning Commission voted 5-0 to recommend approval ofthe Final Plat. Staff Recommendations Approval. Attachments Final Plat Prepared by Reviewed by Finance City Manager Approval WYLIE CITY COUNCIL AGENDA ITEM NO. E. June 22, 2004 Issue Consider and act upon a Final Plat for the Sage Creek Phase 8 Addition. Subject being all of a certain 45.711 acre tract of land generally located east of Springwell Parkway and the Sage Creek Phase 4 Addition and north of F.M. 544, being a part of that tract of land described in a deed to Perry Easterling as recorded in Volume 2258,Page 917,Deed Records of Collin County, Texas, and being situated in the Moses Sparks Survey, Abstract No. 849, City of Wylie, Collin County, Texas. Background The Final Plat for Phase VIII of the Sage Creek Addition includes 45.711 acres and will create 111 single-family residential lots, as well as public park land and a trail corridor along Muddy Creek. The subject property was rezoned by Planned Development District(PD 04-11)in March of2004,as an addition and continuation of the Sage Creek development. The original Sage Creek Addition was established by a Planned Development District 1999, as a revision to the earlier Lakeside Estates Planned Development District. Final Plats have subsequently been filed and public infrastructure accepted for Phases I, II, III, IV, V, VI and VII, as well as for a private common Amenity Center. The Planned Development District for the subject property (PD 04-11) provides regulations which closely conform to the provisions of the earlier Sage Creek PD(99-9)but modify the current standard requirements of the Zoning Ordinance. The minimum lot size is 6,000 square feet, but 54%must be larger than 7,200 sq. ft. and nearly 10% must be one acre or larger. Lot widths and side yards are smaller than the current zoning requirements. Section 212.005 of the Texas Local Government Code states that "the municipal authority responsible for approving plats must approve a plat that satisfies all applicable regulations". Section 212.009(a) states that"the municipal authority responsible for approving plats shall act upon a plat within 30 days after the date the plat is filed. A plat is considered approved by the municipal authority unless it is disapproved with that time period". Financial Considerations Plat application fees—Paid The applicant is aware that development impact fees must be paid prior to issuance of a building permit. Other Considerations 1. The Final Plat substantially conforms to the approved Development Plan of the Planned Development District, which serves as the Preliminary Plat. The Plat also complies with all applicable technical requirements of the City of Wylie. 2. The Conditions of the Planned Development District provide that a combination of park land and developer-funded improvements will be used to comply with Wylie's park dedication regulations, and the Plat satisfies that requirement. 3. Alleys are not provided by the Plat, as the approval by the Planned Development District and the existing pattern of earlier Sage Creek developments. 4. As submitted,the Plat does not legally provide an adequate second point of access for emergency circulation to the proposed subdivision. The Plat does indicate the extension of the existing Aqueduct Drive to align with Hunters Way within the property. The applicant has investigated several options for providing the required secondary access but has to date not finalized an acceptable solution. However, prior to acceptance of the subdivision infrastructure and filing of this Final Plat, an approved second point of access must be provided. Board/Commission Recommendations On June 15, 2004, the Planning and Zoning Commission voted 5-0 to recommend approval of the Final Plat. Staff Recommendations Approval. Attachments Final Plat Prepared by Reviewed by Finance City Manager Approval WYLIE CITY COUNCIL AGENDA ITEM NO. F. June 22, 2004 Issue Consider and act upon a Final Plat for theWoodbridge Phase 9 Addition. Subject property being all of a certain 48.824 acre tract of land generally located west of Sachse Road and south of Pleasant Valley Road (C.R. 378), being a part of that tract of land described as Tract II in a deed to Woodbridge Properties, LLC as recorded in County Clerk's File No. 2001-0127082, Volume 5019, Page 1025 of the Land Records of Collin County, Texas, and part of the tract described in a deed to Woodbridge Properties, LLC as recorded in the County Clerk's File No. 97-0032076 of the Land Records of Collin County, Texas, and being situated in the Richard Newman Survey, Abstract No. 660, City of Wylie, Collin County, Texas. Background The Final Plat under consideration is for Phase 9 of the Woodbridge Addition. The subject property includes 48.824 acres and will create 230 single-family residential lots, as well as a landscaped entry feature and other common areas/open spaces to be owned and maintained by the Homeowners Association. Lot sizes range in size from a minimum 5,500 square feet to over 7,500 square feet. The subject property is a continuing portion of the larger mixed-use Woodbridge Planned Development (PD 98-15), which consists of Single-Family Residential of varying densities, Multifamily Residential, a private golf course, commercial, a school site, and a park and common open spaces. The entire Planned Development totals 921 acres in size of which approximately 409 acres and 1,650 single-family lots of the PD are located within the Sachse corporate limits and is nearing completion. The portion of the Woodbridge Planned Development which is located within the Wylie city limits is approximately 512 acres in size and includes the golf course and club house, a school site, and open spaces, as well as approximately 980 single-family residential lots ranging in size from 5,500 sq.ft.to 8,400 sq. ft. The Phase 9 Addition currently under consideration is the first residential phase entirely within the City of Wylie. A Concept Plan was approved with the PD Conditions by the City Council on June 9, 1998, and a Development Plan/Preliminary Plat was approved by the Council in September of 2003. The subject development will comply with all of the applicable requirements set forth in the conditions of the PD 1998-15. Section 212.005 of the Texas Local Government Code states that "the municipal authority responsible for approving plats must approve a plat that satisfies all applicable regulations". Section 212.009(a) states that"the municipal authority responsible for approving plats shall act upon a plat within 30 days after the date the plat is filed. A plat is considered approved by the municipal authority unless it is disapproved with that time period". Financial Considerations Plat application fees—Paid The applicant is aware that development impact fees must be paid prior to issuance of a building permit. Other Considerations 1. The Final Plat substantially conforms to the earlier-approved Concept Plan of the PD and Development Plan/Preliminary Plat, and complies with the Subdivision Regulations and all other pertinent code requirements of the City of Wylie in effect at the time the PD Ordinance was approved. 2. The current addition provides only one point of access/egress, Creek Crossing Lane which intersects Sachse Road, whereas Wylie's code requires that all developments provide at least two points of access for emergency vehicles. Creek Crossing and Lost Highlands Lanes will serve as collectors constructed with 37 feet of pavement and will eventually be extended to connect, respectively, with the City of Sachse to the west and with Alanis Drive within Wylie to the north. In order to comply with the requirement for two points of access for emergency vehicles, an ordinance will be established prohibiting parking on both Creek Crossing and Lost Highlands until these streets are extended through to provide other entry points(no residences face to these street segments). The applicant has agreed that plats for future phases of this Planned Development will not be approved unless a permanent second point of entry is provided. 3. The parkland dedication requirement has been satisfied by the provision of public amenities and open spaces within the golf course and surrounding green belts. The common open spaces, as well as the entry feature and screen wall landscaping, will be maintained by the Homeowners Association. Board/Commission Recommendations On June 15, 2004, the Planning and Zoning Commission voted 4-0 to recommend approval of the Final Plat. Staff Recommendations Approval. Attachments Final Plat Prepared by Reviewed by Finance City Manager Approval WYLIE CITY COUNCIL AGENDA ITEM NO. G. June 22, 2004 Issue Consider and act upon approval of a Resolution authorizing the application for a Collin County Park and Open Space Grant for the purposes of improving Olde City Park. Background The 2003 Collin County Bond election established a pool of funding for park and open space development in Collin County. The County took the approach of establishing a matching grant system as the means of distributing the funding throughout the County. Staff received notice in March 2004 that the County was accepting grant applications for the development, expansion or improvement of parks and open space. Applications must be submitted to the County by July 2, 2004, and awards for successful applications will be made by the County in October 2004. By issuing $2.2 million dollars this year and each year for four additional years, a total of $11 million dollars will be made available by the County over five successive years. The next round of grant funding from the County will become available next year and will follow a similar time frame for submittals and awards. At the May 11, 2004 City Council Work Session, staff presented Council with a list of potential projects and received Council direction to develop one project for submittal to the County. The proposed grant application would be for the improvement of Olde City Park located adjacent to downtown Wylie. The overall park improvements would include the following: land acquisition to expand the existing park, preparation, grading, underground drainage improvements, installation of a concrete parking lot, landscaping, irrigation, six-foot wide concrete walking trail, placement of the existing overhead wiring into underground conduits, picnic pavilion, tot lot playground, gazebo, benches, picnic tables, water fountain, etc. Due to the complexities of the land acquisitions, the magnitude of the project, and the limitations of available funding, the project may be undertaken in phases over successive years. The County has encouraged this phased approach with projects of this caliber. Other Considerations N/A Financial Consideration The grant is generally set up as a 50-50, dollar-for-dollar, reimbursement program. For this project, the City's match will be a combination of potential land acquisition and/or equipment, infrastructure, and materials to be installed. Due to the cost and complexity of several potential land acquisitions required to fully complete the overall project, the project costs may be phased over successive grant cycles for several years. It is anticipated that the City's matching fund commitment for the initial phase of the project will be between $200,000 and $225,000 depending on land acquisition costs. There is sufficient funding in the 4B Reserve Fund and/or parkland dedication funds for expenditures. These sources would be reimbursed as funds are received from the County. Board/Commission Recommendations On April 26, 2004, the Park and Recreation Board reviewed the list of potential projects and recommended the proposed project for implementation. Staff Recommendations Staff recommends approval of the Resolution authorizing the application for a Collin County Park and Open Space Grant. Attachments Resolution Prepared by Reviewed by Finance City Manager Approval RESOLUTION NO. 2004-18 (R) A RESOLUTION OF THE CITY OF WYLIE, TEXAS AUTHORIZING THE APPLICATION TO COLLIN COUNTY FOR GRANT FUNDING FOR THE IMPROVEMENT OF OLDE CITY PARK AND DESIGNATING A PROJECT OFFICIAL. WHEREAS, Collin County is accepting grant applications for the development, expansion, or improvement of parks in Collin County, utilizing Open Space Program bond funds; and WHEREAS, the City of Wylie wishes to make improvements to Olde City Park; and WHEREAS, the City of Wylie wishes to designate a project official for the purposes of working with Collin County; NOW, THEREFORE BE IT RESOLVED BY THE CITY OF WYLIE SECTION 1: That the City of Wylie hereby certifies that the matching share for this application is readily available at this time. SECTION 2: That the City of Wylie hereby authorizes and directs its City Manager or his designee to act as the Applicant in working with Collin County for the purposes of the grant funding. Introduced, read and passed by the affirmation vote of the Wylie City Council on this 22nd day of June 2004. John Mondy, Mayor Carole Ehrlich, City Secretary WYLIE CITY COUNCIL AGENDA ITEM NO. H. June 22, 2004 Issue Consider and act upon the approval of a bid for a mobile breathing air system for the Wylie Fire Department. Background The Wylie Fire Department has received a State Homeland Security Grant through a federal grant program administered by the Texas Engineering Extension Service (TEEX). Among the items approved for funding under the terms of the grant,is a Cascade mobile breathing air system consisting of a breathing air compressor/purifier, storage cylinders and mobile Cascade SCBA fill station. The department is required to purchase the breathing air system and apply for reimbursement from TEEX. The reimbursement from TEEX is accomplished by electronic transfer of funds. As required by the Texas Local Government Code, staff has solicited competitive sealed bids for the system. One bid was submitted by Hoyt Breathing Air Products of Quinlan. The total bid price for the breathing air system, delivered and installed, is $37,583. Financial Considerations As previously stated, the purchase of the breathing air system will be funded by TEEX through a State Homeland Security Grant. Other Considerations Competitive sealed bids were solicited for this procurement in accordance with Chapter 252 of the Texas Local Government Code. Staff Recommendation Staff recommends that Council award a contract in the amount of$37,583 to Hoyt Breathing Air Products for the purchase of a mobile breathing air system. Attachments None Prepared by Reviewed by Finance City Manager Approval WYLIE CITY COUNCIL AGENDA ITEM NO. 1. June 22, 2004 Issue Consider and act upon appointments to the Animal Shelter Advisory Board, Construction Code Board, Library Board, Parks and Recreation Board, Parks and Recreation Facilities Development Corporation Board, Planning and Zoning Commission, Zoning Board of Adjustments and the Wylie Economic Development Corporation for those whose terms expire in July of 2004. Background Article 8, Section 1 A of the City Charter authorizes the City Council to appoint members to serve on boards, commissions and committees to help carry out the functions and obligations of the City. The City Council has prescribed the purpose, composition, function, duties, accountability and the tenure of each board, commission and committee. The City Secretary's Office began an active campaign to solicit for Board and Commission applications by utilizing the Wylie News, eWylie, all municipal facilities and current board and commission members. We also utilized the City's Website by offering application submittal on-line. An interview panel, consisting of three council members, was used to conduct interviews of all applicants. All applicants were personally contacted to schedule an informal meeting with the Council Interview Panel. Council members Merrill Young, Chris Trout, and Mayor Pro Tem Eric Hogue volunteered to serve on the interview panel and conducted thirty-one interviews. The applicants consisted of thirty-one new applicants and twenty current members seeking reappointment. The Panel met with applicants on Monday, June 7 and Monday June 14. The Council feels that the entire process is helpful to them in making appointments and offered an opportunity to understand some of the visions the applicants have for the community. Financial Consideration The board, commission, and committee members are not compensated by the city as stated in the City Charter under Article 8, Section 3 C. Other Consideration Under Article 8 of the City Charter, the City Council has the right to create, establish or appoint boards, commissions and committees, as it deems necessary to carry out the functions and obligations of the city. Board/Commission Recommendation N/A Staff Recommendation The Council Interview Panel will make their recommendations to Council based on the interviews they conducted. Attachments Current Member List Summary of Board & Commission Expiring Terms New Applications Prepared by Reviewed by Finance City Manager Approval WYLIE CITY COUNCIL AGENDA ITEM NO. 2. June 22, 2004 Issue Consider and act upon acceptance of the Comprehensive Annual Financial Report after presentation by the audit firm of Rutledge Crain& Company PC. Background The Comprehensive Annual Financial Report (CAFR) for the fiscal year which ended September 30, 2003, including the Independent Auditors' Report, has been completed and will be presented to the Council by the City's outside audit firm, Rutledge Crain & Company PC. The auditors will briefly discuss some of the year's highlights and will answer questions the City Council may have regarding the report. Also, this year, included is a copy of the Management Letter prepared by Rutledge Crain & Company. This letter outlines other issues noted as a result of the audit. Financial Considerations N/A Other Considerations The City's Charter,in Article VII,Municipal Finance, Section 13: Independent Audit,requires that at the end of the fiscal year an independent audit be made of all accounts of the City by a certified public accountant. Staff Recommendation The staff recommends that the City Council accept the 2002-2003 Comprehensive Annual Financial Report. Attachments 2002-2003 Comprehensive Annual Financial Report 2002-2003 Management Letter Prepared by Reviewed by Finance City Manager Approval