11-10-2015 (City Council) Minutes Wylie City Council
CITY OF WYLIE
Minutes
City Council Meeting
Tuesday, November 10, 2015 — 6:00 p.m.
Wylie Municipal Complex—Council Chambers
300 Country Club Road, Bldg. 100
Wylie, TX 75098
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Eric Hogue called the meeting to order at 6:00 p.m. City Secretary Ehrlich took roll call
with the following City Council members present: Mayor Eric Hogue, Mayor pro tern Keith
Stephens, Councilwoman Candy Arrington, Councilman Todd Wintters, Councilwoman Diane
Culver, Councilman David Dahl, and Councilman William Whitney III.
Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters;
Development Services Director, Renae 011ie; City Engineer, Chris Hoisted; Finance Director,
Linda Bantz; Fire Chief, Brent Parker; Police Chief, Anthony Henderson; City Secretary, Carole
Ehrlich; Public Information Officer, Craig Kelly; and various support staff.
INVOCATION & PLEDGE OF ALLEGIANCE
Fire Chief Parker gave the Invocation and Finance Director Bantz led the Pledge of Allegiance.
PRESENTATIONS
• Wylie Way Students—First Nine Weeks
Mayor Hogue and Mayor pro tern Stephens presented medallions to students demonstrating
"Shining the Wylie Way." Each nine weeks one student from each WISD campus is chosen as
the"Wylie Way Student."
• Proclamation declaring November 2015 as American Diabetes Month. (JR. May, American
Diabetes Association)
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Wylie City Council
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Mayor Hogue read a proclamation designating November 2015 as American Diabetes Month in
the City of Wylie. J.R. May representing the organization was present to accept the
proclamation. ....
• Presentation on new website. (C. Kelly, Public Information Officer)
Public Information Officer Craig Kelly demonstrated the new City of Wylie website to Council
and those present. He thanked staff members that served on the new website committee.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must fill out a non-
agenda form prior to the meeting in order to speak. Council requests that comments be limited to three(3)minutes.
In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen
participation.
No citizens were present wishing to address Council during Citizens Comments.
Mayor Hogue announced that he wished to convene into Executive Session at 6:20 p.m.
Consensus of Council was to move into Executive Session. Mayor Hogue read the captions
below.
EXECUTIVE SESSION
Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit:
§§Sec. 551.072 DELIBERATION REGARDING REAL PROPERTY; CLOSED MEETING.
A governmental body may conduct a closed meeting to deliberate the purchase, exchange, lease, or
value of real property if deliberation in an open meeting would have a detrimental effect on its
negotiating position.
• Discussion regarding property generally located near the intersection of Country Club
and Brown St.
Mayor Hogue reconvened into Open Session at 7:04 p.m.
RECONVENE INTO OPEN SESSION
Take any action as a result from Executive Session.
There was no action taken as a result of Executive Session.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by
one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed
from the Consent Agenda and will be considered separately.
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Wylie City Council
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A. Consider, and act upon, approval of the Minutes of October 27, 2015 Regular Meeting of the
Wylie City Council. (C. Ehrlich, City Secretary)
S
B. Consider, and act upon, approval of Resolution No. 2015-24(R) authorizing the City
Manager to execute an Interlocal Agreement with Collin County concerning the right of way
acquisition and construction of McMillen Road from McCreary Road to Country Club Drive
(FM 1378). (C. Hoisted, City Engineer)
C. Consider, and act upon, approval of Resolution No. 2015-25(R) authorizing the City
Manager of the City of Wylie, Texas to execute an Interlocal Agreement by and between
Collin County and the City of Wylie for the Wylie Municipal Complex East Meadow Trail
project. M. Sierra, Public Services Director)
D. Consider, and act upon, authorizing the Mayor to enter into an Interlocal Agreement with
Collin County and the Rita and Truett Smith Public Library for library services for fiscal
year 2015-2016 in the amount of$30,786.63. (R. Orozco, Library Director)
E. Consider, and act upon, Resolution No. 2015-26(R) authorizing the City Manager to execute
an Interlocal Agreement with the Wylie Northeast Special Utility District concerning an
interim wastewater agreement. (M. Manson, City Manager)
F. Consider, and act upon,the approval of the purchase of a Vermeer 15" Brush Chipper from
Vermeer Texas-Louisiana in the amount of $51,900.00 through a cooperative purchasing
contract with Buy Board Cooperative Purchasing (#424-13), and authorizing the City
Manager to execute any necessary documents. (G. Hayes, Purchasing)
G. Consider, and act upon, the award of bid #W2016-10-B for Caldwell Estates Addition
Sidewalk A.C.T.I.O.N. Project to GT Construction Inc. in the amount of $99,960.00, and
authorizing the City Manager to execute any and all necessary documents. (G. Hayes,
Purchasing)
H. Consider, and act upon, the approval of the purchase of Law Enforcement Uniforms from
Red The Uniform Tailor in the estimated annual amount of$60,000; through an Interlocal
purchasing agreement with the Collin County Governmental Purchasing Forum (CCGPF);
and authorizing the City Manager to execute any necessary documents. (G. Hayes,
Purchasing)
I. Consider, and act upon, the approval of the purchase of Laserfiche Avante document
management software from MCCI, LLC in the amount of $51,454.18; through a Texas
Department of Information Resources (DIR) purchasing contract (#DIR-SDD-2502) and
authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing)
Council Action
A motion was made by Councilman Wintters, seconded by Councilman Whitney to approve the
Consent Agenda as presented. A vote was taken and the motion passed 7-0.
REGULAR AGENDA
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1. Hold a Public Hearing and consider, and act upon, approval of a Replat for Keller's First
Addition, Lot 1R, Block 7; Being a Replat of Lot 1 and Lot 2, Block 7, establishing one --r
single family residential lot on 0.376 acres, generally located on the southwest corner of
College and Jackson Streets (203 College Street). RP 2015-02. (R. 011ie, Development
Services Director)
Staff Comments
Development Services Director 011ie addressed Council stating that the purpose of the Replat is to
reconfigure two lots to establish one single-family residential lot on 0.376 acres. The property is zoned
SF—10/24.
011ie stated the applicant has proposed building a single family home on the current Lot 1. However, the
proposed structure is too large to fit on the current Lot 1 and conform to the required setbacks. As the
applicant is the owner of lots 1-4 of Block 7, they are replatting Lots 1 and 2 into a single lot that will allow
for the structure to be built as proposed. Planning Commission voted 6-0 to recommend approval of the
Replat.
Public Hearing
Mayor Hogue opened the Public Hearing on Replat 2015-02 at 7:22 p.m., asking anyone
present wishing to address Council to come forward.
No one was present wishing to address Council.
Mayor Hogue closed the Public Hearing at 7:23 p.m.
Council Action
A motion was made by Councilwoman Arrington, seconded by Councilman Whitney to approve
a Replat for Keller's First Addition, Lot 1R, Block 7; Being a Replat of Lot 1 and Lot 2, Block 7,
establishing one single family residential lot on 0.376 acres, generally located on the southwest
corner of College and Jackson Streets (203 College Street). RP 2015-02. A vote was taken
and the motion passed 7-0.
2. Consider, and act upon, Resolution No. 2015-27(R) casting a vote for a candidate to the
Board of Directors of the Collin Central Appraisal District for a two year term beginning
January 1,2016. (C. Ehrlich, City Secretary)
Staff Comments
City Secretary Ehrlich addressed Council stating that the City of Wylie has 58 votes that they may cast for
a candidate(s) to the Board of Directors of the Collin Central Appraisal District for a two year term
beginning January 1, 2016. There are currently 5 positions open on the board with expiring terms.
Council can cast all votes for one candidate or split votes among candidates.
Mayor Hogue reported the City of Richardson had requested Wylie cast votes for Wayne Mayo, a long
time member of the CCAD.
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Wylie City Council
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Council Action
A motion was made by Councilman Wintters, seconded by Councilman Whitney to cast all 58
-- votes for CCAD candidate Wayne Mayo. A vote was taken and the motion passed 7-0.
3. Consider, and act upon, Resolution No. 2015-28(R) casting a vote for a candidate to the
Board of Directors of the Dallas Central Appraisal District for a two year term beginning
January 1,2016. (C. Ehrlich, City Secretary)
Staff Comments
City Secretary Ehrlich addressed Council stating that the DCAD is requesting the Council cast one vote
for candidates of the Suburban Cities. The Property Tax Code requires that the Chief Appraiser conduct
an election for the purpose of selecting representatives to the Board of Directors of the Dallas Central
Appraisal District every two years.
Mayor Hogue stated that Mr. Blake Clemens had contact him asking for Council to cast their vote for his
position. He asked if any other members had contacted Council.
Council Action
A motion was made by Mayor pro tern Stephens, seconded by Councilman Wintters to cast one
vote for DCAD candidate Blake Clemens. A vote was taken and the motion passed 7-0.
4. Consider, and act upon, Ordinance No. 2015-37, an Ordinance of the City Council of the
City of Wylie, Texas, amending Wylie's Code of Ordinances, Ordinance No. 2005-07, as
amended, Chapter 18 (Animals), Article Iv (Animal Shelter Advisory Board), Sections 18-
123 (Number Of Members; Qualified Appointment; Terms) And 18-128 (Powers And
Duties) To Clarify The Membership And Length Of Member Terms Of The Animal Shelter
Advisory Board And To Modify The Board's Reporting Procedure; Providing A
Savings/Repealing Clause, Severability Clause And An Effective Date; And Providing For
The Publication Of The Caption Hereof. (S. Patton, Animal Control Supervisor)
Staff Comments
Assistant City Manager Butters addressed Council stating that the current Ordinance Sec. 18-123 does
not clarify the membership qualified appointments as City of Wylie representatives for the board member
serving in the position of daily operation of animal shelter nor member of city council. The clarification of
one person whose duties include the daily operation of the animal shelter of the City of Wylie and city
council member of the City of Wylie will improve the communication and functionality of the Animal
Shelter Advisory Board to increase the effectiveness of the advisory capacity for the City of Wylie Animal
Shelter Advisory Board.
Councilwoman Culver stated that she felt the ordinance should read City of Wylie Animal Shelter
Supervisor as a "permanent' member of the board to insure this staff member did not have to interview
every two years. She suggested adding the assistant supervisor or designee in the event the shelter
grew and had more management staff. Councilman Dahl agreed with the permanent position.
Council Action
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A motion was made by Councilman Dahl, seconded by Councilwoman Culver to Ordinance No.
2015-37, an Ordinance of the City Council of the City of Wylie, Texas, amending Wylie's Code
of Ordinances, Ordinance No. 2005-07, as amended, Chapter 18 (Animals), Article lv (Animal --
Shelter Advisory Board), Sections 18-123 (Number Of Members; Qualified Appointment; Terms)
and 18-128 (Powers And Duties) To Clarify The Membership and length of member terms of
The Animal Shelter Advisory Board and to modify the Board's reporting procedure; Providing a
Savings/Repealing Clause, Severability Clause and an effective date; providing for the
publication of the caption hereof, and adding that the City of Wylie Animal Shelter Supervisor be
a permanent position on the board. A vote was taken and the motion passed 7-0.
5. Consider, and act upon, Ordinance No. 2015-38 amending exhibit "A" of the Ordinance No.
2015-27 and Section IX (Parks and Recreation) of Appendix C (Wylie Comprehensive Fee
Schedule) of the Wylie Code of Ordinances, Ordinance No. 2005-07, for the purpose of
establishing fees for the use of the Brown House; providing a definition for the Brown
House; Approving a policy for alcohol consumption at the Brown House; Providing a
penalty clause, savings/repealing clause,severability clause and effective date; and providing
for the publication of the caption hereof. (R. Diaz, Parks and Recreation Superintendent)
Staff/Council Discussion
Recreation Superintendent Diaz addressed Council stating that the ordinance before council is the
revised and Park Board reviewed ordinance from the October work session with Council. It includes an
alcohol policy based on direction from the work session. Diaz explained in order to begin the process of
accepting paid reservations from the public; a set of fees is being recommended by the Parks and
Recreation Board and requires approval by the City Council.
Diaz stated the changes included a discount for non-profit organizations which includes WISD. The fee .0111
for the High School Legacy Tea would be free of charge, and the board recommended modifying
minimums hours for event fees. Mayor Hogue stated that he believed the non-profit organizations should
pay the same fees based on the uniqueness of the facility. Councilwoman Culver concurred stating that
there were other venues that offered non-profit discounts. Mayor pro tern Stephens stated he saw this
venue being used for special events by non-profits and should include a discount because all revenues
raised by these organizations go to benefit citizens. Councilwoman Arrington and Councilman Wintters
agreed.
Mayor Hogue asked if other government jurisdictions should receive non-profit discounts. Mayor Hogue
asked if the local and state organizations gave the City discounts. City Manager Manson replied she did
not believe so. Mayor Hogue suggested leaving the discounts for non-profit only. Councilwoman
Arrington agreed that only the Senior Tea should be discounted and all other WISD activities be at full
price.
Diaz noted changes to the Alcohol Beverage Policy, recommended by the City Attorney. They included:
Alcoholic Beverages not be offered in an event where 50% of the attendees are underage. Diaz stated
that the City Attorney recommended a percentage rather than number be included. Councilwoman
Culver felt the percentage should be lower than 50%. She recommended 30% percent as a more
appropriate percentage. Mayor pro tem Stephens stated he felt if any attendees were underage, no
alcohol be served. Councilwoman Arrington agreed dropping the percentage and recommended 25%.
Councilman Whitney agreed. Mayor pro tern Stephens requested the policy be changed to only allow
alcohol for a single toast and for no other purpose. He stated that the consumption of alcohol could not
be policed and he was against anyone serving alcohol other than a single toast.
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Wylie City Council
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Mayor Hogue addressed Council stating that a motion in consideration of this ordinance was not only for
the alcohol policy but for the fee schedules and rental requirements and any exceptions to fee charges.
,,,,,_ He asked for a motion.
Council Action
A motion was made by Councilwoman Culver, seconded by Councilman Whitney, approving
Ordinance No. 2015-38 amending Exhibit "A" of the Ordinance No. 2015-27 and Section IX
(Parks and Recreation) of Appendix C (Wylie Comprehensive Fee Schedule) of the Wylie Code
of Ordinances, Ordinance No. 2005-07, for the purpose of establishing fees for the use of the
Brown House; providing a definition for the Brown House; approving a policy for alcohol
consumption at the Brown House; providing a penalty clause, savings/repealing clause,
severability clause and effective date; and providing for the publication of the caption hereof and
amending the Ordinance to change the Alcohol Policy to read Alcoholic Beverages will not be
offered in an event where 25% of the attendees are underage; and amend the fee schedule to
read not-for-profit and remove the WISD from the discounted rates with the exception of the
Senior Tea which would be no charge. A vote was taken and the motion passed 6-1 with Mayor
Hogue, Councilman Wintters, Councilwoman Culver, Councilwoman Arrington, Councilman
Whitney, and Councilman Dahl voting for and Mayor pro tem Stephens voting against.
6. Consider,and act upon, Resolution No. 2015-29(R) of the City of Wylie, Texas regarding the
governance of the North Texas Municipal Water District and the consideration of the water
supply contract; and providing for an effective date. (M. Manson, City Manager)
Staff Comments
�- City Manager Manson addressed Council stating that a work session was held in July of this year during
which the City Council heard a report from the NTMWD Executive Director Tom Kula regarding the
questions raised with respect to the ability of the Member Cities to replace their Board members at-will
and the desire to reevaluate the current Water Supply Contracts with the member cities and customer
cities. Since that time, there have been multiple meetings and discussions regarding both issues. At the
most recent meeting initiated by the City of Garland, the request was made of the member cities that a
Resolution be adopted by the respective City Councils declaring that the NTMWD Board Members serve
at the will of the Cities and, as such, can be removed and replaced at any time.
Manson explained that based on the comments made during the work session discussion in July, the
Wylie Council believes that it is important to protect the knowledge base and continuity of the NMTWD
Board, and that it would be detrimental to the region for Board membership to become political in nature.
Manson noted there could be circumstances in which it may be necessary to remove a Board member,
but only for"cause."
With regard to the water supply contracts, staff believes that there is no reason not to review the contract
to determine if there is a different equitable way to distribute the cost responsibilities. Information
presented by a consultant hired by the cities of Garland, Plano, and Mesquite has not yet provided what
we believe to be a viable alternative; however; there may be options available that would be satisfactory
to all involved.
Mayor Hogue addressed Council stating that the water district has contracts for each member city and as
those contracts come up for renewal, the district is evaluating each contract. The North Texas Municipal
Water District was established many years ago to serve the needs of all citizens in member/customer
cities. He stated that the district must have funding to meet the current and future needs of the district
and member cities.
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Wylie City Council
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Hogue reported staff has prepared a Resolution indicating Wylie's support for the District Board of
Directors to determine circumstances and cause for the possible removal of a Board member prior to the
end of their term, and encouraging the District to initiate a comprehensive review of the water supply ,..W
contracts for both the Member and Customer cities.
Council Action
A motion was made by Mayor pro tern Stephens, seconded by Councilman Wintters to approve
Resolution No. 2015-29(R) of the City of Wylie, Texas regarding the governance of the North
Texas Municipal Water District and the consideration of the water supply contract; and providing
for an effective date. A vote was taken and the motion passed 7-0.
READING OF ORDINANCES
Title and caption approved by Council as required by Wylie City Charter, Article III, Section 13-D.
City Secretary Ehrlich read the captions to Ordinance No.'s 2015-37 and 2015-38 into the
official record.
WORK SESSION
• Discussion regarding election polling places and administration of the 2016 General
Election. (C. Ehrlich, City Secretary)
City Secretary Ehrlich addressed Council stating that for the past 18 years the Collin County
Elections Administration and/or the Rockwall County Elections Administration has administered
the Wylie elections for Collin, Dallas, and Rockwall Counties. RCEA administer Chris Lynch
has given notice that starting with the 2016 May elections, he will be administering only
Rockwall County voters for Cities/ISD jurisdictions in Rockwall County. Collin County Elections
administrator Sharon Rowe indicated the same three years ago.
Wylie will now be required to contract with each county for their May elections and/or hold one
or more county elections "in house." Below are two options the City Council may consider with
regard to future elections.
Option A— The City could contract with Collin County which includes the largest portion of our
voters and facilitate the Dallas and Rockwall County voters by renting a DRE machine to qualify
these voters. The costs would include an election judge and clerk (or shared election workers),
paper ballots and 1 DRE-HAVA voting machine for early voting and one for election day voting.
All Wylie voters would go to the same location to cast their votes.
The 2015 Wylie General Election had 4 voters from Rockwall County and no voters from Dallas
County cast a vote. The runoff election had 3 voters from Rockwall and no voters from Dallas.
The majority of Wylie voters, casting votes in the City election were from Collin County.
Costs associated with Option A would be between $12,000 and $13,200 depending on the
number of Election Day polling places.
Minutes November 10, 2015
Wylie City Council
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Option B — The City contracts with Rockwall, Dallas, and Collin Counties to hold the General
Election.
Costs associated with Option B would be between $16,000 and $20,000 depending whether
other jurisdictions can cancel their election and the City would hold the election alone for that
polling place.
Polling Place(s)for Election Day voting.
The second request for direction involves Wylie's polling places. Since 1989 the City has held
Election Day voting at two locations; that year Southfork Mobile Home Park was established as
an election day polling place. Since that time, voter turnout at this location has declined. In the
past three elections, an average of 30 voters has voted at this location.
Ehrlich reported Wylie voters are accustomed to coming to the Smith Public Library for county,
state, and federal elections, and for Wylie's early voting in May. Staff is recommending all
election day voting be held at the Smith Public Library in lieu of Southfork Mobile Home Park
and the First Baptist Church. The Smith Public Library is centrally located between the two
current locations and would be less confusing to voters and more cost effective for the City.
There have been occasions when the Southfork Mobile Home Park meeting room was
unavailable and a smaller alternate location was offered, within the facility. The Smith Public
Library has better access and space to hold the election.
Direction from Council was to further investigate Option A for contracting with Collin County and
staff administration of the Dallas/Rockwall County voters so all voters in Wylie could vote at the
same polling location. Bring back legislation to change the City of Wylie Election Day Polling
Place to the Smith Public Library for consideration by Council.
RECONVENE INTO REGULAR SESSION
Mayor Hogue reconvened into Regular Session at 8:52 p.m.
ADJOURNMENT
A motion was made by Mayor pro tem Stephens, seconded by Councilwoman Arrington to
adjourn the meeting at 8:54 p.m. A vote was taken and the motion passed 7-0.
r
L .
Eric Hogue, May
ATTEST: �'.
Ca le Ehrlich ity Secretary
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Wylie City Co tit ,
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