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12-08-2015 (City Council) Minutes 41.10 Wylie City Council CITY OF WYLIE Minutes City Council Meeting Tuesday, December 8, 2015 — 6:00 p.m. Wylie Municipal Complex—Council Chambers 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER Announce the presence of a Quorum. Mayor Eric Hogue called the meeting to order at 6:00 p.m. City Secretary Ehrlich took roll call with the following City Council members present: Mayor Eric Hogue, Mayor pro tern Keith Stephens, Councilwoman Candy Arrington, Councilman Todd Wintters, Councilwoman Diane Culver, Councilman David Dahl, and Councilman William Whitney III. Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Development Services Director, Renae 011ie; City Engineer, Chris Hoisted; Finance Director, Linda Bantz; Fire Chief, Brent Parker; Police Chief, Anthony Henderson; City Secretary, Carole Ehrlich; Public Information Officer, Craig Kelly; and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE Mayor pro tern Stephens gave the Invocation and Councilman Wintters led the Pledge of Allegiance. PRESENTATIONS • Wylie Way Student—First Nine Weeks Mayor Hogue and Mayor pro tern Stephens presented medallions to students demonstrating "Shining the Wylie Way." Each nine weeks one student from each WISD campus is chosen as the"Wylie Way Student." • American Legion Hale-Combest Post 315 Fire Fighter of the Year John Hunt Mary Lange, representing the American Legion Hale-Combest Post 315, presented the Fire Fighter of the Year award to John Hunt. She explained this award was from the local chapter r*Mae Minutes December 8, 2015 Wylie City Council Page 1 but noted that both the Wylie Firefighter and the Wylie EMS award winners for Post 315 also won at the state level. John Hunt was present to accept his award. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must fill out a non- agenda form prior to the meeting in order to speak. Council requests that comments be limited to three(3)minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. There were not citizens present wishing to address Council during Citizen Comments. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes of November 10, 2015 Regular Meeting of the Wylie City Council. (C. Ehrlich, City Secretary) B. Consider, and act upon, approval of a Final Plat for Kreymer Estates Phase 3 consisting of 29.7654 acres for 74 single family residential lots and 3 open space lots, generally located south of E. Brown Street between Douglas and Markham Drives. (R. 011ie, Development Services Director) C. Consider, and act upon, approval of a Final Plat for Bob Heath Addition, creating two commercial lots on 1.13 acres, located at 1950 North State Highway 78. (R. 011ie, Development Services Director) D. Consider, and act upon, the monthly Revenue and Expense Report for the Wylie Economic Development Corporation as of October 31,2015. (S. Satterwhite, WEDC Director) E. Consider, and place on file, the City of Wylie Monthly Investment Report for October 31, 2015. (L. Bantz, Finance Director) F. Consider, and place on file, the City of Wylie Monthly Revenue and Expenditure Report for October 31,2015. (L. Bantz, Finance Director) G. Consider,and act upon,Ordinance No. 2015-39 creating a construction work zone for traffic and temporarily reducing the rate of speed on Ballard Avenue from Alanis Drive to Creek Crossing. (C. Hoisted, City Engineer) H. Consider, and act upon, the approval of the purchase of two (2) 3/4 Ton Animal Control Vehicles from Caldwell Country Chevrolet in the amount of $103,914.00 through a cooperative purchasing contract with Buy Board Cooperative Purchasing (#430-13), and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing) .r. Minutes December 8, 2015 Wylie City Council Page 2 Consider, and act upon, the approval of the purchase of Scott SCBA equipment from Hoyt Breathing Air Products in the estimated annual amount of $50,000; through an Interlocal purchasing agreement with the Collin County Governmental Purchasing Forum (CCGPF); and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing) J. Consider, and act upon, the approval of the purchase of vehicle safety equipment and services in an estimated annual amount of$100,000.00 from Pursuit Safety Inc. and Priority Public Safety; through a cooperative purchasing agreement with the Collin County Governmental Purchasing Forum/City of Allen; and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing) K. Consider, and act upon, Resolution No. 2015-30(R) of the City Council of the City of Wylie, Texas, ratifying the purchase of six (6) Chevrolet Tahoe pursuit rated vehicles for the Wylie Police Department in the amount of $207,809.50 through a cooperative contract with Tarrant County; and authorizing the City Manager to sign any necessary documents. (G. Haves, Purchasing) L. Consider, and act upon, the approval of the purchase of playground equipment and installation from Gametime/Total Recreation Products Inc. in the amount of $162,870.71 through a cooperative purchasing contract with Buy Board Cooperative Purchasing (#423- 13), and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing) M. Consider, and act upon, the award of RFQ #W2015-76-E for Professional Engineering Services — Ground Storage Water Tank Replacement to Birkhoff, Hendricks & Carter, UMW L.L.P. in the amount of$127,950.00, and authorizing the City Manager to execute any and all necessary documents. (G. Hayes, Purchasing) N. Consider, and act upon, the approval of the purchase of fitness equipment and installation from Team Marathon Fitness in the amount of$56,885.00 through a cooperative purchasing contract with Buy Board Cooperative Purchasing (#413-12), and authorizing the City Manager to execute any necessary documents. (G. Hayes, Purchasing) O. Consider, and act upon, Ordinance No. 2015-40, of the City Council of the City of Wylie, Texas, repealing Ordinance No. 89-3, which designated the Southfork Mobile Home Park Clubhouse as an Election Polling Place; Providing that Polling Places will be designated for each Election at the time each Election is ordered and/or at the time notice for each Election is provided in accordance with the Texas Election Code; providing a Savings/Repealing Clause,Severability Clause and an Effective Date. (C. Ehrlich, City Secretary) Council Action A motion was made by Councilman Dahl, seconded by Councilman Wintters to approve the Consent Agenda as presented. A vote was taken and the motion passed 7-0. AMOINF Minutes December 8, 2015 Wylie City Council Page 3 REGULAR AGENDA 1. Consider, and act upon, Ordinance No. 2015-41 amending Ordinance No. 2015-30 (2015- 2016 Budget) for the purpose of distributing funds that were previously budgeted for salary changes to the proper departments and accounts; providing for repealing, savings and severability clauses; and providing for an effective date of this ordinance. (L. Bantz, Finance Director) Executive Summary Finance Director Bantz addressed Council stating that following the adoption of the Compensation Study in FY 2013-14, Council directed staff to develop a performance based evaluation and pay plan for non- public safety personnel. That plan is now in place and an average salary increase of 3% was included in the FY 2015-16 Budget. Individual performance evaluations have been done and the allocation of the funds budgeted for salary increases to the proper departments and accounts is now being brought back for Council consideration in the form of an ordinance amending the 2015-2016 Budget Ordinance and placing funds in the individual departments. Council Action A motion was made by Mayor pro tern Stephens, seconded by Councilwoman Arrington to adopt Ordinance No. 2015-41 amending Ordinance No. 2015-30 (2015-2016 Budget) for the purpose of distributing funds that were previously budgeted for salary changes to the proper departments and accounts; providing for repealing, savings and severability clauses; and providing for an effective date of this ordinance. A vote was taken and the motion passed 7-0. READING OF ORDINANCES Title and caption approved by Council as required by Wylie City Charter, Article III, Section 13-D. City Secretary Ehrlich read the captions to Ordinance No.'s 2015-39, 40, and 41 into the official record. JOINT WORK SESSION -CITY COUNCIL AND WYLIE ECONOMIC DEVELOPMENT CORPORATION Mayor Hogue convened into a Joint Work Session with the Wylie Economic Development Corporation at 6:25 p.m. CALL TO ORDER Announce the presence of a Quorum WEDC Chair Marvin Fuller called the Wylie Economic Development Corporation Board's Joint Work Session to order at 6:27 p.m. with the following members present: John Yeager, Mitch Herzog, Todd Wintters, and Demond Dawkins. Staff present included, Executive Director Sam Satterwhite and Senior Assistant Angel Wygant. Mayor Hogue convened the Wylie City Council into a Joint Work Session with all Council members present. Minutes December 8, 2015 Wylie City Council Page 4 • Hold a Joint Work Session with the Wylie Economic Development Corporation (WEDC) Board of Directors to discuss issues surrounding the establishment of a Municipal Setting "AIM Designation for property owned by the Wylie Economic Development Corporation located at 605 Commerce Drive. (J. Butters, Asst. City Manager and S. Satterwhite, WEDC Director) Sam Satterwhite, Executive Director of the Wylie Economic Development Corporation, addressed the WEDC Board and the Wylie City Council. Satterwhite explained that the WEDC had been working with W&M Environmental (W&M) to perform environmental assessments and to advise and conduct remediation of any contaminants found on property located at 605 Commerce Drive. The property was adversely impacted by a dry cleaning business in the early 1990's by the improper storage and utilization of dry cleaning solvents. It was summarized that the WEDC had enrolled in the Texas Commission on Environmental Quality (TCEQ) Voluntary Clean Up Program (VCP) and that W&M has identified the creation of a Municipal Setting Designation (MSD) as an opportunity to put the property back in production under a State program which offers a more cost effect remediation option. Satterwhite introduced Mr. Frank Clark, Senior Analyst with W&M Environmental, who presented issues surrounding the MSD program. Mr. Clark indicated that MSD's create a process by which deed restrictions are placed on a specific property under which drinking water cannot be utilized. Being that most water within the City of Wylie is treated by the North Texas Municipal Water District this is not an onerous requirement. Under the MSD process there can be significant complications should there be operational water wells within a certain distance from the impacted area. However, State records reflect that only one well has been identified in the area and it is the opinion of W&M that this well has not been active for some time. Following the presentation, the Wylie City Council directed City and WEDC staff to proceed with the necessary steps to apply MSD status to the property located at 605 Commerce Drive. Staff indicated that an Ordinance would be presented to Council in the near future. • Hold a Joint Work Session with the Wylie Economic Development Corporation (WEDC) Board of Directors to discuss the redevelopment of±1.04 acre owned by the WEDC located on Jackson Street between Oak& Marble. (S. Satterwhite, WEDC Director) Sam Satterwhite, Executive Director of the Wylie Economic Development Corporation, addressed the WEDC Board and the Wylie City Council. Mr. Satterwhite explained that with the purchase of the Bart Peddicord Center and the City parking lot last December, the WEDC now owns an approximate one acre tract with the boundaries of Marble Street to the north, Jackson to the west, Oak to the south, and the Ballard Street alley to the east. Satterwhite introduced Kelly McCarthy, President of McCarthy & Associates Architecture, who presented three concepts for possible development of the property. Each concept identified a multi-story building with office/retail space on the first floor and multi-family lofts on the additional 2-3 stories. On-site parking options would include dedicated spaces on the second and third story as well as head in parking on Jackson, Oak, and Marble. Additional parking and a service lane would be underneath and to the rear of the structure. McCarthy indicated that the concepts were not created to show a final design, but more to identify commercial and residential capacity and potential parking deficiencies. S Minutes December 8, 2015 Wylie City Council Page 5 Following the presentation, Council and the WEDC Board members discussed the need to ensure that the historical feel of downtown area of Wylie is preserved and emphasized that any development should be beneficial to and involve input from legacy businesses in downtown Wylie and the Wylie Merchants Association. Staff agreed and reiterated that this project was in the beginning stages and there are numerous challenges still to be addressed including traffic flow, height restrictions, emergency access, overhead utilities, and interest by the development community. Mindy Manson suggested that because of the impact this project will have to our downtown, it may be prudent to send out an RFQ to planning firms experienced with the above identified issues. Council and the WEDC Board directed staff to proceed with the planning process and include the downtown stakeholders as soon as possible. ADJOURNMENT OF JOINT WORK SESSION With no further business before the WEDC Board, Chair Fuller adjourned the joint work session at 7:30 p.m. Mayor Hogue convened the Wylie City Council into a Council Work Session at 7:32 p.m. WORK SESSION • Discussion regarding Wylie Fire Rescue's Standard Operating Guidelines Response Policy 3.1.5.3. (B. Parker, Fire Chief) Fire Chief Brent Parker addressed Council stating that the fire service has recognized not all calls for service require a code three response. Wylie Fire Rescue's goal is to provide the appropriate piece of equipment and personnel to the emergency, as quickly as possible, while ensuring the safety of our responders and citizens. Over the past 10 years, the fire service began using a priority dispatch system and incorporated emergency medical dispatching (EMD) to provide the appropriate response level for fire units. Parker reported WFR has monitored recent fire service experiments and policy changes in different areas of the country and State. WFR has also reviewed policy and procedural changes of other departments, while at the same time reviewing our own practices and experiences. Through this review of our own emergency responses, WFR has recognized the need to modify City response levels and would like to establish a Standard Operating Guideline (SOG) #3.1.5.3. The SOG will establish the purpose, policy, and procedure to recognize correct emergency response levels in the City of Wylie for fire and medical response. He explained the focus remains on our response times and exceeding our customer's expectations; however, the new model may increase response times. The priority response model sends a combination of ambulances and fire apparatus based on the nature of the emergency. The priority levels in the model determine if the apparatus should respond code three (lights and sirens) or code one (normal driving). Since WFR contracts patient transport, there are some checks and balances in place to ensure our level of service is being maintained. WFR modified the traditional priority response model to fit these needs. Minutes December 8, 2015 Wylie City Council Page 6 Over the past year, we have authorized the captains and battalion chiefs to alter their response level based on call notes from dispatch and their own experiences. Although this is a policy, Wylie Fire Rescue will continue to recognize the experience of our telecommunicators and fire officers to make sound decisions on their response level and WFR will continue to make every effort to exceed citizen expectations. RECONVENE INTO REGULAR SESSION Mayor Hogue convened into Regular Session at 7:38 p.m. ADJOURNMENT A motion was made by, Councilman Whitney, seconded by Mayor pro tern Stephens to adjourn the meeting at 7:40 p.m. A vote was taken and the motion passed 7-0. Eric Hogue, Mayor ATTEST: Ca le Ehrlich, ity ecretary Minutes December 8, 2015 Wylie City Council Page 7