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05-13-2008 (City Council) Agenda Packet Wylie City Council CITY:F WYLIE NOTICE OF MEETING Regular Meeting Agenda May 13, 2008 - 6:00 pm Wylie Municipal Complex - Council Chambers 2000 Highway 78 North John Mondy Mayor M. G. "Red" Byboth Mayor Pro Tern David Goss Place 1 Kathy Spillyards Place 3 Merrill Young Place 4 Rick White Place 5 Carter Porter Place 6 Mindy Manson City Manager Richard Abernathy City Attorney Carole Ehrlich City Secretary In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website: www.wylietexas.gov. The Mayor and City Council request that all cell phones and pagers be turned off or set to vibrate. Members of the audience are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation. The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.442.8100 or TD 972.442.8170. CALL TO ORDER Announce the presence of a Quorum. INVOCATION & PLEDGE OF ALLEGIANCE PRESENTATIONS • Presentation to 5th Six Weeks Star Students — Character Trait of"Fairness". (J. Mondy, Mayor/Council) May 13,2008 Wylie City Council Regular Meeting Agenda Page 2 of 5 CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes from the April 22, 2008 Regular Meeting of the City Council. (C. Ehrlich, City Secretary) B. Consider, and act upon a Replat creating two (2) commercial/retail lots for the Wylie Point Village Addition. Subject property being generally located on the southeast corner of S.H. 78 and Kreymer Lane. (R. 011ie, Planning Director) C. Consider, and act upon, Resolution No. 2008-13(R) authorizing the Mayor to execute an Interlocal Agreement with Rockwall County, Texas for Road Improvements to Troy Road and Vinson Road. (M. Sferra, Public Services Director) D. Consider, and act upon, Resolution No. 2008-14(R) authorizing the City Manager to enter into an Interlocal Agreement with the Region 4 Education Service Center for goods and services provided by The Cooperative Purchasing Network (TCPN). (J. Holcomb, Purchasing Manager) E. Consider, and place on file, the Monthly Revenue and Expense Report for the Wylie Economic Development Corporation as of March 31, 2008. (S. Satterwhite, WEDC Executive Director) REGULAR AGENDA Public Hearing 1. Hold a Public Hearing and consider, and act upon, a change in zoning from Community Corridor (CC) District to Planned Development-Commercial Corridor (PD-CC) for commercial/retail uses, located at 3483 FM 544. Zoning Case 2008-04 (R. 011ie, Planning Director) Executive Summary The applicant Greenway Investment Company is under contract to purchase the subject property and is seeking a change in zoning to allow for flexibility in parking requirements. The current CC zoning requires parking for retail uses at 1 space per 200 square feet of gross floor area; parking for a restaurant establishment is 1 space per every 3 seats under maximum seating arrangement. Standard planning practice for restaurants when parking is based on square footage is 1 space for every one hundred (100) square feet of gross floor area; general office or medical office use is 1 space for every 300 square feet of gross floor area and retail uses require 1 space for every 200 square feet of gross floor area. The PD as proposed would allow for parking to be based on 5 May 13,2008 Wylie City Council Regular Meeting Agenda Page 3 of 5 spaces per 1,000 square feet (1:200) of gross floor area regardless of the use. The PD also restricts some land uses currently allowed under the CC District. General Business 2. Consider, and act upon, acceptance and adoption of the City of Wylie Public Arts Guidelines Plan recommended by the Public Arts Advisory Board for the procedures for procurement of public art. (C. Erhlich, City Secretary) Executive Summary Ordinance No. 2006-37, Section 6 Establishment of the Public Arts Advisory Board was created for the purpose of, among other things, promoting art, selecting works of art and artists for commissioned pieces of art, and implementing the public arts master plan or plan. The public arts master plan or plan shall include guidelines for the systematic selection of pieces of art, project descriptions and budgets, locations of art to be included in public spaces and recommended design approaches. The board will act in an advisory capacity to the City Council. In the last several months, the Public Arts Advisory Board has met with Sharon Leeber, Art Consultant and President of Architectural Arts, Inc. to establish such guidelines. The board felt a need to provide guidelines in the form of a plan that would establish the procedures necessary for the procurement of art but would not limit the City to the placement of art through a full master plan but rather add art to the plan as it is acquired. 3. Consider, and act upon, Ordinance No. 2008-23 prohibiting parking of a vehicle along the east and west side of FM 2514 (Ballard Avenue) from the intersection of FM 2514 and FM 3412 (Brown Street) to a point located 350' north of the intersection. (C. Holsted, City Engineer) Executive Summary The volume of cars making a southbound to westbound turn at the Ballard Avenue and Brown Street intersection has increased over the last few years. Over 17,500 vehicles per day travel through the intersection as shown in Table 1 from a traffic signal warrant analysis recently complete at the intersection. Staff requested that the Texas Department of Transportation add a southbound right turn lane at the intersection. They have indicated that it can be added, however, parking must be restricted along Ballard to have sufficient room for the additional lane. Staff has contacted the adjacent property owners and they have no objection to the parking restrictions. 4. Consider, and act upon, award of a contract to Quality Excavation, Ltd. in the amount of$106,060.60 for the construction of Parking Improvements for Joel Scott Memorial Park and Lots 14 & 15, Block 1, Railroad Addition. (C. Holsted, City Engineer) Executive Summary On April 2, 2008, Staff opened seven bids for parking improvements at Joel Scott Memorial Park and Lots 14 &15 of the Railroad Addition. The improvements include the construction of a concrete drive aisle and nine parking spaces at Joel Scott Memorial Park. The Railroad Addition improvements located on Jackson Street include the construction of thirty-two parking spaces as shown on the attached construction plans. May 13,2008 Wylie City Council Regular Meeting Agenda Page 4 of 5 5. Consider, and act upon, Ordinance No. 2008-24 amending Chapter 114 (Utilities), Article II (Utility main extensions) of Wylie's Code of Ordinances; establishing the policy regarding the extension of sewer lines to property in the City's ETJ; providing for repealing; savings and severability clauses; and providing for an effective date of this ordinance. (J. Butters, Assistant City Manager) Executive Summary The effect of the proposed amendment is to establish a policy that the City of Wylie does not provide sewer outside of our own City Limits. As Wylie's boundaries have grown we have made application to the TCEQ to expand our Sewer CCN. If our application to TCEQ is granted there will be some areas where we have sewer CCN in our ETJ. Kerry Russell, our water rights attorney, has advised us to establish such a policy (in advance) in order to ensure that we cannot be compelled to provide sewer outside of the City limits. 6. Consider, and place on file, the Wylie Economic Development Corporation Annual Report. (S. Satterwhite, WEDC Executive Director) Executive Summary As per the WEDC By-laws, each year the WEDC must present to the Wylie City Council its Annual Report. The Report is attached for your review. 7. Consider, and act upon, the appointment of a board member to the North Texas Municipal Water District Board to fill an expired term of June 1, 2008 to May 31, 2010. (C. Ehrlich, City Secretary) Executive Summary NTMWD's existing Board (18 member cities) is comprised of individuals who have worked to represent their communities in other capacities and who have a solid understanding of municipal concerns to share with other Directors. Historically, Directors have dedicated from 10 to 30 years of service to the Board, thereby gaining experience and contributing the necessary leadership. This provides the maximum benefit in order to assure the city's needs are met in the most effective manner. The City of Wylie has two board members on the NTMWD Board; Mr. Marvin Fuller whose term expires May 31, 2008 and Mr. Robert Thurmond Jr., whose term expires May 31, 2009. Mr. Fuller stated that he would be willing to serve another term. The City Council will need to make this appointment before the term expires May 31, 2008. READING OF ORDINANCES Title and caption approved by Council as required by Wylie City Charter, Article III, Section 13-D. EXECUTIVE SESSION Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit: §§551.072 To deliberate the purchase, exchange, lease or value of real property generally located at: • Purchase of Right-Of-Way for property generally located at McCreary Road and F.M. 544 May 13,2008 Wylie City Council Regular Meeting Agenda Page 5 of 5 §§551.087 Deliberations regarding economic development negotiations between the City of Wylie,Wylie Economic Development Corporation, and the following: • Direct Development regarding infrastructure assistance RECONVENE INTO OPEN SESSION Take any action as a result from Executive Session. PRESENTATION • Presentation of the Draft Recreation Center Enterprise Plan. (M. Sferra, Public Services Director/K. Ballard, Ballard-King and Associates) ADJOURNMENT CERTIFICATION I cert( that this Notice of Meeting was posted on this 9th day of May 2008 at 5:00 p.m. as required by law in accordance with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this agenda is also posted on the City of Wylie website: www.wvlietexas.gov. Carole Ehrlich,City Secretary Date Notice Removed Wylie City Council CITY OF WYLIE Minutes Wylie City Council Tuesday, April 22, 2008 - 6:00 pm Wylie Municipal Complex - Council Chambers 2000 Highway 78 North CALL TO ORDER Announce the presence of a Quorum. Mayor Mondy called the meeting to order at 6:00 p.m. Council Members present were: Mayor Pro Tern Byboth, Councilwoman Kathy Spillyards, Councilman David Goss, Councilman Rick White, and Councilman Carter Porter. Councilman Merrill Young was absent. Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Finance Director, Larry Williamson; Public Services Director, Mike Sferra; Fire Chief, Randy Corbin; Police Chief, John Duscio; Planning Director, Renae' 011ie; Building Inspections Interim Director Charles Lee, City Engineer, Chris Hoisted; Purchasing Manager, Jim Holcomb; Human Resources Manager, Lynn Fagerstrom; Construction Manager, Shane Colley; Public Information Officer, Craig Kelly; City Secretary, Carole Ehrlich, and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE Mayor Pro Tern Byboth gave the invocation and Boy Scout Pack 301 which consisted of Wolf Pack, Bear Pack and Scouts, led the Pledge of Allegiance. Those in attendance were: Austin Riffe, Joseph Eppler, Isaac Moreno, Lucus Eppler, Eric Balser, Zak Erman, Michael Spaulding, Paxton Wakemon, Joshua Hicks, Jacob Krieger, Ryan LeMonds, and Jordan Gonzales. PRESENTATIONS • Recognition of Employees celebrating 20 and 25 years of service to the City of Wylie (J. Mondy, Mayor) Mayor Mondy presented longevity certificates to City of Wylie employees. Present to receive their longevity certificates were: Lisa Price, Planning Technician —20 years Jim Holcomb, Purchasing Manager—20 years Prudence Kling, Accountant—25 years Brenda Martin, PK-9 Officer—20 years, was unable to attend. Minutes—April 22, 2008 Wylie City Council Page 1 • Proclamation of"Helmet Safety"Week (J. Mondy, Mayor) Mayor Mondy recognized April 21, 2008 through April 27, 2008 as "Helmet Safety Awareness Week" on behalf of the Dedicate Your Life to Awareness Now (D.Y.L.A.N.) movement and the Texas Medical Association Foundation's Hard Hat for Little Heads Program. The two organizations had joined together in urging all citizens to promote, practice and dedicate their lives to helmet safety awareness, creating a safer tomorrow. Brian Meheut representing D.Y.L.A.N. was present to accept the proclamation. City Manager Manson reported that the Public Safety (Police/Fire) had planned to be in attendance tonight to show their support, but are working an incident. They send their regrets and want the organization to know that they plan to provide helmets for the organizations distribution. Mayor Pro Tem Byboth suggested that the City reschedule this presentation and that Mr. Meheut come back at a later date when there is not an unfortunate incident taking place. • Proclamation recognizing recipients of the Girl Scout Gold Award (J. Mondy, Mayor) Mayor Mondy recognized Mayra Gonzalez, Kayla Doty, and Amber Meeks for achieving the "Girl Scout Gold Award", the highest level of achievement in Girl Scouting. Amber Meeks reported that it had taken her over 3 years to achieve the requirements needed for this award. Mayor Mondy reported that all three recipients will be honored at the Annual Girl Scout Banquet scheduled for May 30, 2008. The recipients will also be recognized at the Texas State Capitol. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse, deliberate or takes action on any matter presented during citizen participation. Antonette Davenport residing at 926 Silver Sage Drive, Wylie Texas addressed Council stating that she resided in Creek Hollow and was concerned that the ice cream vendor was selling pellet guns to children in the neighborhood. She asked if this issue could be addressed. She reported that she had contacted the Wylie Police Department. Mayor Mondy asked staff to contact Ms. Davenport and look into the issue. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes from the April 8, 2008 Regular Meeting of the City Council. (C. Ehrlich, City Secretary) B. Consider, and act upon, Ordinance No. 2008-22 amending the zoning from Agriculture District (AG/30) to Planned Development-Agriculture District (PD- AG/30), generally located west of FM 1378 (Country Club Road) and south of FM 2514 (Parker Road). ZC2008-03 (R. 011ie, Planning Director) C. Consider, and act upon, authorizing the Mayor to execute a Cooperative Agreement, in an amount not to exceed $49,982.49, between the City of Wylie and Minutes—April 22, 2008 Wylie City Council Page 2 the U. S. Army Corps of Engineers for additional Law Enforcement Services at Lake Lavon for the term of May 18, 2008 through September 6, 2008. (J. Duscio, Police Chief) D. Consider, and place on file, the City of Wylie Monthly Revenue and Expenditure Reports for the period ending March 31,2008. (L. Williamson, Finance Director) Council Action A motion was made by Councilman Porter seconded by Mayor Pro Tern Byboth to approve the Consent Agenda as presented. A vote was taken and passed 6-0 with Councilman Young absent. REGULAR AGENDA General Business 1. Consider, and act upon, acceptance of the Comprehensive Annual Finance Report (CAFR). (L. Williamson, Finance Director) Staff Comments Finance Director Williamson addressed Council stating that the City Charter in Article VII, Municipal Finance, Section 13: Independent Audit, requires that at the end of the fiscal year an independent audit be made of all accounts of the City by a certified public accountant. In compliance with the City Charter, our outside auditor Rutledge Crain & Company, PC, has performed an audit as of September 30, 2007. This is the fifth year for the audit to be performed by Rutledge Crain & Company, PC. Finance Director Williamson stated that he was very pleased to report that the auditor's management letter showed no material violations at all. He reported that in years past, since the City has required CAFR's and subsequent management reports, this is the first year that the auditor's management letter showed zero violations or material issues. He thanked his staff in the accounting department (Melissa Beard, Karla Stovall, and Prudence Kling) for their diligence and City Council for supplying the resources to achieve this level of accuracy. Mr. Williamson explained that Mr. Lewis Crain was on his way and tied up in traffic; he would address Council and answer any question, once he arrived. Auditor Comments Lewis Crain representing Rutledge Crain & Company, PC, arrived at 7:30 p.m. He reported that there were no material issues noted in this year's audit. He commented that this year was a much easier audit and material issues from the past had all been addressed, and addressed very well. He complimented the Finance Department for a great job in correcting all material concerns from the past. He also thanked the Wylie City Council for providing and support and staffing to provide the excellent work performed this year. Council Action A motion was made by Mayor Pro Tern Byboth, seconded by Councilman Goss to accept the Comprehensive Annual Finance Report (CAFR) for FY 2006-2007. A vote was taken and passed 6-0 with Councilman Young absent. Minutes—April 22, 2008 Wylie City Council Page 3 2. Consider, and act upon, authorizing the City Manager to enter into a Professional Services contract with Shaw Environmental, Inc. for Environmental Services related to the un-permitted landfill site located at 800 West Kirby, site of the former City of Wylie Service Center. (M. Sferra, Public Services Director) Staff Comments Public Services Director Sferra addressed Council stating that the City of Wylie operated an un-permitted municipal solid waste (MSW) landfill northwest of the intersection of Highway 78 and Highway 544 (also known as Kirby Street) in the 1950s and early 1960s. A portion of the MSW was previously removed and replaced with compacted select fill to allow construction of a railroad line across the property by the Kansas City Southern Railway Company (KCS). Over the past several years, Shaw Environmental, Inc. has performed work for the City to evaluate the environmental condition of the site and to coordinate with the Texas Commission on Environmental Quality (TCEQ) to bring the site to regulatory closure under the Commission's Voluntary Cleanup Program (VCP). Mr. Sferra reported that TCEQ had notified the City that they were prepared to issue a Conditional Certificate of Completion (CCOC) upon submittal of requested documentation, plugging and abandoning the existing monitoring wells, and agreeing to perform annual cap inspections for five years. He noted that funding for the annual cap inspections over the next five years will be requested as part of future annual budgets. The City Attorney's office has reviewed the proposal documents. Mr. Sferra explained that the project has been an on-going process in an effort to bring the site to regulatory closure and to eventually transfer the property to KCS Railway Company as per previous agreements between the City of Wylie and KCS. Council Action A motion was made by Councilman White, seconded by Councilman Porter to authorize the City Manager to enter into a Professional Services contract with Shaw Environmental, Inc. for Environmental Services related to the un-permitted landfill site located at 800 West Kirby, site of the former City of Wylie Service Center. A vote was taken and passed 6-0 with Councilman Young absent. 3. Consider, and act upon, Resolution No. 2008-12(R) authorizing the City Manager to execute two Interlocal Agreements with the North Central Texas Council of Governments for implementation of the Solid Waste Implementation grant projects. (M. Sferra, Public Services Director) Staff Comments Public Services Director Sferra addressed Council stating on January 8, 2008, the City Council approved Resolution 2008-02(R) authorizing staff to submit two grant applications requesting project funding under the North Central Texas Council of Governments (NCTCOG) Request for Project Applications supporting the goals of the Regional Solid Waste Management Plan. Mr. Sferra stated that he was very happy to report that In March 2008, the NCTCOG notified the City of Wylie that both applications received funding provided by the Texas Commission on Environmental Quality. In order to proceed with the projects, an Interlocal Agreement between the City of Wylie and the NCTCOG must be executed. Mr. Sferra reported that the first project application received $119,000 in funding to support and expand the current Wylie Cleanup Greenup program. One of the Regional Solid Waste Management Plant's goals is to reduce the number of illegal dumpsites and expand clean-up events through public and private partnerships. He explained that this grant award will reimburse the City for costs associated with four cleanup events scheduled for May 5 — 10, 2008, October 2008, February 2009, and May 2009. In addition to the usual Cleanup Greenup activities, the project also includes the participation of the Public Services Department in cleaning up illegal dumpsites in conjunction with the scheduled cleanup events. Minutes—April 22, 2008 Wylie City Council Page 4 Council Discussion Mayor Mondy asked Mr. Sferra if some of the Homeowner's Associations were doing annual clean ups on their own. Mr. Sferra reported that the Creekside Estates subdivision was providing annual clean ups. Mr. Sferra reported that staff had been in contact with the Creekside Estates HOA and the City and HOA work together in the clean ups in those subdivisions. Council Action A motion was made by Councilman White, seconded by Councilman Porter to approve Resolution No. 2008-12(R) authorizing the City Manager to execute two Interlocal Agreements with the North Central Texas Council of Governments for implementation of the Solid Waster Implementation grant projects. A vote was taken and passed 6-0 with Councilman Young absent. READING OF ORDINANCES Title and caption approved by Council as required by Wylie City Charter,Article III, Section 13-D. City Secretary Ehrlich read the caption to Ordinance No. 2008-22 into the official record. Mayor Mondy convened into Executive Session at 6:35 p.m. citing the exception below. EXECUTIVE SESSION Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit: §551.071 Consultation with Attorney; Closed Meeting A governmental body may not conduct a private consultation with its attorney except: On a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter regarding legal issues relating to the expansion of and/or regulation of Wylie's extraterritorial jurisdiction. Mayor Mondy reconvened into Open Session at 7:37 p.m. RECONVENE INTO OPEN SESSION Take any action as a result from Executive Session. No action was taken as a result of Executive Session PRESENTATION • Presentations by eGov and Tatum Consulting for professional services related to the City of Wylie Strategic Technology Master Plan. (J. Butters, Assistant City Manager) Assistant City Manager Butters addressed Council stating that on February 12, 2008 the City of Wylie published a Request for Proposal for professional services to develop a Technology Master Plan. Bids were accepted from four consulting firms on March 12, 2008. He reported that the RFP had been created by IT Supervisor Shone Doville who had done a great job creating Minutes—April 22, 2008 Wylie City Council Page 5 the requests for proposals. He reported that the firms presenting tonight are the top two companies that were interviewed. Ernie Pages representing eGov addressed Council stating that eGov has been in business for over 17 years, working exclusively for government entities. He reported that current cities the company had provided services for included the City of Allen, City of Conroe and Dallas County. He explained that the company had no vendor ties regarding technology software. "We consider ourselves facilitators that bring in knowledge and steering to accomplish what you need as a City. We will research and use fact finding to include collaboration from all the stakeholders." He commented that the company was focused on making sure that the technology plan for the City was consistent with the concerns and desires of all City departments and was completed with initiatives that had collaboration from all departments and administration. He explained that the final City of Wylie Technology Plan would include a presentation of initiatives that would include costs and initiative priorities. The plan would be seamless from all departments and would be the City of Wylie's Technology Plan not eGov. He reported that there would be 308 total hours spent on the plan at a cost not to exceed $47,560. Jerry Byrd and Paul Pattersen representing Tatum Consulting gave a presentation regarding their proposal to perform the professional services to provide the City of Wylie Strategic Technology Master Plan. He reported that the company had been in business since 1990 and was located in Dallas. He reported that the company has worked for many Texas cities and most currently had worked for the City of Garland, City of Cleburne, and the City of Greenville. He explained that the methodology that would be used included: discovery, external information such as research and experience from similar engagements, validation and vision which included prioritization of key issues, and presentation to City Council and other key stakeholders. He commented that Tatum will not take on additional projects within the City until the proposed master plan phases were completed. He explained that the company would review current technology information systems and include those in the overall plan whenever possible. He reported there would be 186 hours spent on the plan at a cost not to exceed $57,098. REGULAR AGENDA 4. Consider, and act upon, the selection of the top and second ranked consulting firms and authorize the City Manager to negotiate a Professional Services Contract for the City of Wylie Strategic Technology Master Plan Development. (J. Butters, Assistant City Manager) Staff Comments Assistant City Manager Butters addressed Council stating that the Information Technology committee consisting of himself, Shone Doville, and Shaun Butterley interviewed three consulting firms and chose two to present to Council; Tatum and eGov. He reported that reference checks had also been completed for both companies with both receiving very high ratings. He reported that the committee would be pleased to work with either company to create the City of Wylie Strategic Technology Master Plan. Council Discussion Mayor Mondy asked Assistant City Manager Butters which company the committee recommended. City Manager Butters replied that he would give eGov as slight edge. He explained that Tatum had taken nine exceptions to the RFP. He stated that he did not believe any of the exceptions were items that could not Minutes—April 22, 2008 Wylie City Council Page 6 be overcome through negotiations but eGov took no exceptions which gives them a slight edge. He commented that Tatum is local but the proposed costs were also in eGov's favor. Council Action A motion was made by Councilman White, seconded by Councilman Goss to select eGov as the top ranked consulting firm and authorize the City Manager to negotiate a Professional Services Contract for the City of Wylie Strategic Technology Master Plan Development. A vote was taken and passed 6-0 with Councilman Young absent. ADJOURNMENT A motion was made by Mayor Pro Tern Byboth, seconded by Councilman Goss to adjourn the meeting at 8:55 p.m. Consensus of Council was to adjourn. John Mondy, Mayor ATTEST: Carole Ehrlich, City Secretary Minutes—April 22, 2008 Wylie City Council Page 7 Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: May 13, 2008 Item Number: B Department: Planning (City Secretary's Use Only) Prepared By: Jasen Haskins Account Code: Date Prepared: 04/16/08 Budgeted Amount: Exhibits: One Subject Consider, and act upon, a Replat creating two (2) commercial/retail lots for the Wylie Point Village Addition. Subject property being generally located on the southeast corner of S.H. 78 and Kreymer Lane. Recommendation Motion to approve a Replat creating two (2) commercial/retail lots for the Wylie Point Village Addition. Subject property being generally located on the southeast corner of S.H. 78 and Kreymer Lane. Discussion The property totals 10.203 acres and will create 2 commercial/retail lots. The property is zoned Commercial Corridor (CC) District and was originally plated as `Wylie Ranch East Commercial Park' in October of 1979. This plat consists of lots 1-5 of the eight original lots. The Wylie Ranch East residential subdivision abuts the subject property to the south. The plat dedicates an existing .282 acres of right-of-way for the future expansion of Kreymer Lane. A site plan for Lot 1 consisting of two 22,100 square foot retail buildings was approved by the Planning and Zoning Commission on April 15, 2008. No plans for lot 2 were submitted at that time, but will be commercial/retail in nature. The Replat complies with all applicable technical requirements of the City of Wylie. Planning and Zoning Commission voted 7-0 to recommend approval. 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B.R....*mbar a...a fan.Al--TO wu a go oar*antra'. +�T D-2T764' D.26T0'34' AO,m azvATKN.smm L.167.77 L.16d06' LTOLro ENGINEER/SURVEYOR: 9 CB.S 167J7JY E ®.S 1690'JY E A/-So'wu w H. 344 on Mat a/-aw'..a a a.wean..anal.a Kayla�. a T MAiAA TO TSSOOATES OE'ro OF �ere+.a•ont.m'.a Stole NIy.eY TO fNAVAigx SW) PLA110.�MRYIS 7804 (zfa7 ae-oeaa a wo-m0%"° 2 Wylie City Council CITY of WYLIE AGENDA REPORT Meeting Date: May 13, 2008 Item Number: C Department: Public Services (City Secretary's Use Only) Prepared By: Mike Sferra Account Code: 100-5411-58210 Date Prepared: April 30, 2008 Budgeted Amount: $25,000 Resolution Exhibits: Interlocal Agreement Subject Consider, and act upon, Resolution No. 2008-13(R) authorizing the Mayor to execute an Interlocal Agreement with the Rockwall County for road improvements to Troy and Vinson Roads. Recommendation Motion to approve Resolution No. 2008-13(R) authorizing the Mayor to execute an Interlocal Agreement with the Rockwall County for road improvements to Troy and Vinson Roads. Discussion A representative of Rockwall County approached City staff and requested the City's participation in sharing the cost of performing an asphalt overlay to the portions of Troy and Vinson Roads that are within the City limits. The overlay is tentatively scheduled to occur in May or June 2008. Within the city limits, the roads are divided along the center line placing half of each road in Rockwall County's jurisdiction, and half in the City's jurisdiction. Staff has inspected the roads and determined that an asphalt overlay at this time is justified. Per the Agreement, the City's share of the asphalt overlay is $25,300. City staff investigated the cost to have the City's asphalt contractor perform the same repairs to the City's portion of the roads, and that cost was determined to be over $36,000. Under the terms of the Interlocal Agreement, Rockwall County would provide all labor, equipment and materials necessary to complete the repairs, and the City must deposit funds in escrow with the Rockwall County Treasurer's Office before the commencement of the asphalt overlay. In the past, the City has successfully cooperated with Collin County on similar Interlocal Agreements for the purposes of road repairs. Approved By Initial Date Department Director MS 4/30/08 City Manager i c/ /0(K Page 1 of 1 RESOLUTION NO. 2008-13(R) A RESOLUTION OF THE CITY OF WYLIE, TEXAS, AUTHORIZING THE MAYOR TO ENTER INTO AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF WYLIE, TEXAS AND THE COUNTY OF ROCKWALL, TEXAS FOR ROAD REPAIRS AND IMPROVEMENTS TO TROY ROAD AND VINSON ROAD LOCATED WITHIN THE BOUNDARY OF THE CITY OF WYLIE AND THE COUNTY OF ROCKWALL. WHEREAS, the Interlocal Cooperation Act, Chapter 791, Texas Government Code, authorizes units of local government to contract with one or more units of local government to perform governmental functions and services; and WHEREAS, for the public health and safety of its citizens, the City of Wylie, Texas and the County of Rockwall, Texas have investigated and determined that a need exists for repairs and improvements to portions of Troy Road and Vinson Road; and WHEREAS, Troy Road and Vinson Road are located either wholly or in part within the boundaries of the City of Wylie which is itself located partially within the County of Rockwall; and WHEREAS, City staff inspected the roads and determined that an asphalt overlay at this time is justified. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS: SECTION 1: The Mayor of the City of Wylie, Texas, is hereby authorized to execute, on behalf of the City Council of the City of Wylie, Texas an Interlocal Agreement between the City of Wylie, Texas, and the County of Rockwall, Texas for road repair and improvements to Troy Road and Vinson Road. SECTION 2: The City of Wylie agrees to provide funding for the repair and improvement of the roads in the amount of$25,300.00. SECTION 3: The Interlocal Agreement term shall be for one year from the effective date and may be renewed annually until the project completion and upon the consent of the City of Wylie and the County of Rockwall. Resolution No.2008-13(R) Interlocal Agreement with County of Rockwall Improvements to Troy and Vinson Road SECTION 4: This Resolution shall take effect immediately upon its passage. DULY PASSED AND APPROVED by the City Council of the City of Wylie on the t" 13 day of May, 2008. John Mondy, Mayor ATTEST: Carole Ehrlich, City Secretary Resolution No.2008-13(R) Interlocal Agreement with County of Rockwall Improvements to Troy and Vinson Road STATE OF TEXAS * * COUNTY OF ROCKWALL * INTERLOCAL AGREEMENT BETWEEN COUNTY OF ROCKWALL, TEXAS AND CITY OF WYLIE, TEXAS This Agreement entered into this 13th day of May, 2008, between the County of Rockwall, a body politic of the State of Texas, hereinafter referred to as (the "County"), and the City of Wylie, a Home Rule Municipal Corporation of the State of Texas, hereinafter referred to as a(the "City"). WITNESSETH: WHEREAS, the City and County have investigated and determined that a need exists for repairs to Troy and Vinson Roads; and WHEREAS, all roads are located either wholly or in part within the corporate Boundaries of the City which is itself located partially within the County; and WHEREAS,the City and the County find that the repairs to the above listed roads will provide a public benefit to the citizens of both the City and the County and that a cooperative effort by the City and the County, pursuant to the Interlocal Cooperation Act, Texas Government Code, Sec. 791.001 et. Sec., will more efficiently accomplish the purposes set forth herein. NOW, THEREFORE, for the mutual covenants and considerations expressed herein, the County and the City hereby agree as follows: 1. The County agrees to provide the labor, equipment and materials necessary to complete the repairs that may be required to Troy and Vinson Roads. 2. The City agrees to provide funding for the repair and improvement of the road(s) as follows: Upon receipt of a written estimate from the County for specific repairs to any of the roads listed herein, the City will remit the agreed amount of funding to the County in the manner described below. The written estimates submitted by the County will become a part of this Agreement upon submission to and acceptance by the City. 3. Proceeding in order, no work shall commence on a road until the required funds, as listed above, have been deposited by the City with the Rockwall County Treasurer's Office. Said funds shall be placed into an escrow account pending completion of repairs. Once repairs are completed on a road, the corresponding funds will be released from escrow to the County. 4. Repairs are to be made in a good and workmanlike manner and in accordance with the conditions in each specific estimate for such types of repairs. Page 1 of 2 5. The term of this Agreement shall be for one year from the effective date hereof and may be renewed annually until a particular project's completion and upon the consent of the City and the County. However, the City and County agree that each shall exercise a good faith effort to proceed in a timely fashion with its respective responsibilities under this agreement; taking into consideration time of year and prevailing weather conditions. 6. The County agrees and is hereby bound to hold the City whole and harmless from any act or omission of any representative, agent, customer, employee and/or invitee of Rockwall County. The City agrees and is bound to hold the County whole and harmless from any act or omission of any representative, agent, customer, employee and/or invitee of the City of Wylie. 7. This Agreement represents the entire understanding of both the City and the County and may not be changed, altered or modified without prior written consent of the City and the County. EXECUTED AND EFFECTIVE ON THE DATE FIRST ABOVE WRITTEN. CITY OF WYLIE John Mondy, Mayor May 13, 2008 Date ATTEST: Carole Ehrlich, City Secretary COUNTY OF ROCKWALL, TEXAS Chris Florance, County Judge Date ATTEST: Lisa Constant, County Clerk Page 2 of 2 Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: May 13, 2008 Item Number: D Department: Purchasing (City Secretary's Use Only) Prepared By: Jim Holcomb Account Code: Date Prepared: April 23, 2008 Budgeted Amount: Exhibits: Resolution/Agreement Subject Consider, and act upon, Resolution No. 2008-14(R) authorizing the City Manager to enter into an Interlocal Agreement with the Region 4 Education Service Center for goods and services provided by The Cooperative Purchasing Network(TCPN). Recommendation Motion to approve Resolution No. 2008-14(R) authorizing the City Manager to enter into an Interlocal Agreement with the Region 4 Education Service Center for goods and services provided by The Cooperative Purchasing Network (TCPN). Discussion The Region 4 Education Service Center sponsors The Cooperative Purchasing Network (TCPN). Region 4 is a local government agency approved by Chapter 8 of the Texas Education Code. TCPN is a cooperative purchasing program which was established to provide competitively bid contracts for goods and services to school districts and other government entities. The City routinely participates in such contracts through the State of Texas cooperative purchasing program, TASB Buyboard, HGAC and others. The recent upgrade of HVAC systems at the Library and Community Center was actually accomplished under a TCPN contract with Trane. Adoption of the resolution and the inter-local agreement will allow the City to be listed as a participant on the TCPN network and continue to take advantage of TCPN contracts. Approved By Initial Date Department Director JH 4/23/08 City Manager f� t'I/l jj 7/W Page 1 of 1 RESOLUTION NO. 2008-14 (R) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS, APPROVING THE TERMS AND CONDITIONS OF AN INTERLOCAL AGREEMENT BETWEEN THE REGION 4 EDUCATION SERVICE CENTER, WHICH SPONSORS THE COOPERATIVE PURCHASING NETWORK (TCPN), PROVIDING FOR A COOPERATIVE PURCHASING PROGRAM FOR GOODS AND SERVICES; DESIGNATING THE PURCHASING AGENT, AS OFFICIAL REPRESENTATIVE OF THE CITY OF WYLIE RELATING TO THE PROGRAM. WHEREAS, the City Council of the City of Wylie has been presented a proposed Interlocal Agreement by and between the Region 4 Education Service Center, which sponsors The Cooperative Purchasing Network, and the City of Wylie and found it to be acceptable and in the best interests of the City of Wylie and its citizens, are hereby in all things approved. WHEREAS, the City Council of the City of Wylie, Texas, pursuant to the authority granted under Sections 271.101 to 271.102 of the Local Government Code, desires to participate in the described purchasing program sponsored by the Region 4 Education Service Center which is known as The Cooperative Purchasing Network, and in the opinion that participation in this program will be highly beneficial to the taxpayers through the anticipated savings to be realized. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS: Section I. The Terms and conditions of the agreement having been reviewed by the City Council of the City of Wylie and found to be acceptable and in the best interests of the City of Wylie and its citizens are hereby in all things approved. Section II. The Purchasing Agent of the City of Wylie under the direction of the City Council of the City of Wylie is hereby designated to act for the City in all matters relating to The Cooperative Purchasing Network including the designation of specific contracts in which the City of Wylie desires to participate. Section III. This resolution shall become effective from and after its passage. DULY PASSED AND APPROVED by the City Council of the City of Wylie this the 13th day of May, 2008. John Mondy, Mayor ATTEST: Carole Ehrlich, City Secretary Resolution No.2008-14(R) Interlocal Agreement with Region 4 Education Service Center Revised 05 04(QP134-MEMI Rev.0) INTERLOCAL AGREEMENT Region 4 Education Service Center This agreement is effective May 13, 2008 and shall be automatically renewed unless either party gives sixty (60) days prior written notice of non-renewal. This agreement may be terminated with or without cause by either party upon (60) days prior written notice, or may also be terminated for cause at anytime upon written notice stating the reason for and effective date of such terminations and after giving the affected party a thirty(30)day period to cure any breach. Statement of Services to be Performed: Authority for such services is granted under Government Code, Title 7, Chapter 791 Interlocal Cooperation Contracts, Subchapter B and Subchapter C, and Local Government Code, Title 8, Chapter 271, Subchapter F, Section 271.101 and Section 271.102. The purpose of this cooperative is to obtain substantial savings for member school districts and public entities through volume purchasing. Role of the Purchasing Cooperative 1. Provide for the organizational and administrative structure of the program. 2. Provide staff time necessary for efficient operation of the program. 3. Receive quantity requests from entities and prepare appropriate tally of quantities. 4. Initiate and implement activities related to the bidding and vendors selection process. 5. Provide members with procedures for ordering, delivery, and billing. Role of the Member School District or Public Entity: 1. Commitment to participate in the program as indicated by an authorized signature in the appropriate space below. 2. Designate a contact person for the cooperative. 3. Commit to purchase products and services that become part of the official products and services list when it is in the best interest of the member entity. 4. Prepare purchase orders issued to the appropriate vendor from the official award list provided by the Purchasing Cooperative. 5. Accept shipments of products ordered from vendors in accordance with standard purchasing procedures. 6. Pay vendors in a timely manner for all goods and services received. Authorization: Region 4 Education Service Center and The Cooperative Purchasing Network(TCPN)executed a contract to provide cooperative purchasing opportunities to school districts and public entities. Please send a signed Interlocal Agreement to Region 4 ESC,Attn: TCPN, 7145 W. Tidwell, Houston,TX 77092-2096. Revised 03/06(QP134-MEMI Rev. 1) School District or Public Entity Region 4 Education Service Center By By Authorized Signature Authorized Signature Mindy Manson, City Manager City of Wylie,Texas Deputy Director, Financial Services/CFO Title Title May 13, 2008 Date Date Jim Holcomb Jason Wickel -Director-TCPN Contact Person Contact Person Purchasing Manager (713)-744-6356 Title of Contact Telephone Number 2000 Highway 78 North jwickel@tcpn.org Street Address E-mail Address Wylie, Texas 75098 City, State Zip J972)442-8142 Contact's Telephone Number jjm.holcombc wylietexas.gov E-mail Address Revised 03/06(QP134-MEM1 Rev. 1) Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: 05-13-08 Item Number: E Department: WEDC (City Secretary's Use Only) Prepared By: Sam Satterwhite Account Code: Date Prepared: 04-23-08 Budgeted Amount: Exhibits: 1 Subject Consider, and place on file, the Monthly Revenue and Expense Report for the Wylie Economic Development Corporation as of March 31, 2008. Recommendation Motion to accept, and place on file, the monthly Revenue and Expense Report for the Wylie Economic Development Corporation as of March 31, 2008. Discussion The Wylie Economic Development Corporation (WEDC) Board of Directors approved the attached financials on April 24, 2008. Approved By Initial Date Department Director SS 4/24/08 City Manager I l l y V\ Page 1 of 1 4-21-2008 02:32 PM CITY OF WYLIE PAGE: 1 BALANCE SHEET AS OF: MARCH 31ST, 2008 111-WYLIE ECONOMIC DEVEL CORP ACCOUNTN TITLE ASSETS 1000-10110 CLAIM ON CASH AND CASH EQUIV. 343,388.98 1000-10115 CASH-WEDC-INWOOD 0.00 1000-10135 INWOOD BANK-ESCROW 0.00 1000-10180 DEPOSITS (EARNEST MONEY) 0.00 1000-10198 OTHER-MISC CLEARING 0.00 1000-10341 TEXPOOL 0.00 1000-10343 LOGIC 0.00 1000-10481 INTEREST RECEIVABLE 0.00 1000-11511 ACCOUNTS REC - MISC 0.00 1000-11517 ACCTS REC - SALES TAX 0.00 1000-12996 LOAN REC - JACOBY 0.00 1000-12997 ACCTS REC - JTM TECH 0.00 1000-14112 INVENTORIES - MATERIAL/SUPPLY 0.00 1000-14116 INVENTORY - LAND 2,678,291.71 1000-14118 INVENTORY - BAYCO - SANDEN BLV 0.00 1000-14310 PREPAID EXPENSES 0.00 1000-14410 DEFERRED CHARGE 195,610.00 3,217,290.69 TOTAL ASSETS 3,217,290.69 LIABILITIES 2000-20110 FEDERAL INCOME TAX PAYABLE 0.00 2000-20111 MEDICARE PAYABLE 0.00 2000-20112 CHILD SUPPORT PAYABLE 0.00 2000-20113 CREDIT UNION PAYABLE 0.00 2000-20114 IRS LEVY PAYABLE 0.00 2000-20115 NATIONWIDE DEFERRED COMP 0.00 2000-20116 HEALTH INSUR PAY-EMPLOYEE ( 419.99) 2000-20117 TMRS PAYABLE 0.00 2000-20118 ROTH IRA PAYABLE 0.00 2000-20119 WORKERS COMP PAYABLE 0.00 2000-20120 FICA PAYABLE 0.00 2000-20121 TEC PAYABLE 0.00 2000-20122 STUDENT LOAN LEVY PAYABLE 0.00 2000-20123 ALIMONY PAYABLE 0.00 2000-20124 BANKRUPTCY PAYABLE 0.00 2000-20125 VALIC DEFERRED COMP 0.00 2000-20126 ICMA PAYABLE 0.00 2000-20151 ACCRUED WAGES PAYABLE 0.00 2000-20180 ADDIT EMPLOYEE INSUR PAY ( 314.58) 2000-20199 MISC PAYROLL PAYABLE 0.00 2000-20201 AP PENDING 0.00 2000-20210 ACCOUNTS PAYABLE 0.00 2000-20530 PROPERTY TAXES PAYABLE 890.78 2000-20540 NOTES PAYABLE 195,610.00 2000-20810 DUE TO GENERAL FUND 0.00 2000-22270 DEFERRED REVENUE 0.00 4-21-2008 02:32 PM CITY OF WYLIE PAGE: 2 BALANCE SHEET AS OF: MARCH 31ST, 2008 111-WYLIE ECONOMIC LEVEL CORP ACCOUNT# TITLE TOTAL LIABILITIES 195,766.21 EQUITY 3000-34590 FUND BALANCE-UNRESERV/UNDESIG 2,523,709.23 TOTAL BEGINNING EQUITY 2,523,709.23 TOTAL REVENUE 919,062.55 TOTAL EXPENSES 421,247.30 REVENUE OVER/(UNDER) EXPENSES 497,815.25 TOTAL EQUITY & OVER/(UNDER) 3,021,524.48 TOTAL LIABILITIES, EQUITY & OVER/(UNDER) 3,217,290.69 4-21-2008 02:32 PM CITY OF WYLIE PAGE: 1 BALANCE SHEET AS OF: MARCH 31ST, 2008 922-GEN LONG TERM DEBT (WEDC) ACCOUNT# TITLE ASSETS 1000-10312 GOVERNMENT NOTES 0.00 1000-18110 LOAN WEDC 0.00 1000-18120 Loan-Birmingham 0.00 1000-18210 AMOUNT TO BE PROVIDED 0.00 1000-18220 Birmingham Loan 0.00 0.00 TOTAL ASSETS 0.00 LIABILITIES 2000-20310 COMPENSATED ABSENCES PAYABLE 27,318.01 2000-21410 ACCRUED INTEREST PAYABLE 0.00 2000-28205 WEDC LOANS-CURRENT 150,138.09 2000-28220 BIRMINGHAM LOAN 28,210.96 2000-28230 INWOOD LOAN 622,180.76 2000-28240 HUGHES LOAN PAYABLE 282,547.56 2000-28250 CITY OF WYLIE LOAN 60,017.70 2000-28260 PRIME KUTS LOAN 213,006.04 2000-28270 BOWLAND/ANDERSON LOAN 67,067.03 2000-28280 CAZAD LOAN 175,066.89 TOTAL LIABILITIES 1,625,553.04 EQUITY 3000-34590 FUND BALANCE ( 1,625,553.04) TOTAL BEGINNING EQUITY ( 1,625,553.04) TOTAL REVENUE 0.00 TOTAL EXPENSES 0.00 REVENUE OVER/(UNDER) EXPENSES 0.00 TOTAL EQUITY & OVER/(UNDER) ( 1,625,553.04) TOTAL LIABILITIES, EQUITY & OVER/(UNDER) 0.00 4-21-2008 02:34 PM CITY OF WYLIE PAGE: 1 REVENUE AND EXPENSE REPORT - (UNAUDITED) AS OF: MARCH 31ST, 2008 111-WYLIE ECONOMIC DEVEL CORP FINANCIAL SUMMARY CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET 8 OF BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET REVENUE SUMMARY TAXES 1,300,000.00 86,459.79 0.00 391,183.02 0.00 908,816.98 30.09 INTEREST INCOME 9,000.00 726.29 0.00 5,121.30 0.00 3,878.70 56.90 MISCELLANEOUS INCOME 62,400.00 6,103.23 0.00 34,008.23 0.00 28,391.77 54.50 OTHER FINANCING SOURCES 0.00 180,000.00 0.00 488,750.00 0.00 ( 488,750.00) 0.00 TOTAL REVENUES 1,371,400.00 273,289.31 0.00 919,062.55 0.00 452,337.45 67.02 EXPENDITURE SUMMARY DEVELOPMENT CORP-WEDC 1,628,443.00 74,425.38 0.00 421,247.30 2,932.80 1,204,262.90 26.05 TOTAL EXPENDITURES 1,628,443.00 74,425.38 0.00 421,247.30 2,932.80 1,204,262.90 26.05 REVENUE OVER/(UNDER) EXPENDITURES ( 257,043.00) 198,863.93 0.00 497,815.25 ( 2,932.80) ( 751,925.45) 192.53- 4-21-2008 02:34 PM CITY OF WYLIE PAGE: 2 REVENUE AND EXPENSE REPORT - (UNAUDITED) AS OF: MARCH 31ST, 2008 111-WYLIE ECONOMIC DEVEL CORP REVENUES CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET TAXES 4000-40210 SALES TAX 1,300,000.00 86,459.79 0.00 391,183.02 0.00 908,816.98 30.09 TOTAL TAXES 1,300,000.00 86,459.79 0.00 391,183.02 0.00 908,816.98 30.09 INTEREST INCOME 4000-46050 CERTIFICATE OF DEPOSIT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4000-46110 ALLOCATED INTEREST EARNINGS 9,000.00 726.29 0.00 5,121.30 0.00 3,878.70 56.90 4000-46140 TEXPOOL INTEREST 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4000-46143 LOGIC INTEREST 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4000-46210 BANK MONEY MARKET INTEREST 0.00 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL INTEREST INCOME 9,000.00 726.29 0.00 5,121.30 0.00 3,878.70 56.90 MISCELLANEOUS INCOME 4000-48110 RENTAL INCOME 62,400.00 6,103.23 0.00 32,103.23 0.00 30,296.77 51.45 4000-48310 RECOVERY - PRIOR YEAR EXPEN 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4000-48410 MISC INCOME 0.00 0.00 0.00 1,905.00 0.00 ( 1,905.00) 0.00 4000-48430 GAIN ON SALE OF PROPERTY 0.00 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL MISCELLANEOUS INCOME 62,400.00 6,103.23 0.00 34,008.23 0.00 28,391.77 54.50 OTHER FINANCING SOURCES 4000-49160 TRANSFER FROM GENERAL FUND 0.00 0.00 0.00 0.00 0.00 0.00 0.00 4000-49325 BANK NOTE PROCEEDS 0.00 180,000.00 0.00 488,750.00 0.00 ( 488,750.00) 0.00 TOTAL OTHER FINANCING SOURCES 0.00 180,000.00 0.00 488,750.00 0.00 ( 488,750.00) 0.00 TOTAL REVENUES 1,371,400.00 273,289.31 0.00 919,062.55 0.00 452,337.45 67.02 4-21-2008 02:34 PM CITY OF WYLIE PAGE: 3 REVENUE AND EXPENSE REPORT - (UNAUDITED) AS OF: MARCH 31ST, 2003 111-WYLIE ECONOMIC DEVEL CORP DEVELOPMENT CORP-WEDC DEPARTMENTAL EXPENDITURES CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET PERSONNEL SERVICES 5611-51110 SALARIES 170,922.00 11,993.98 0.00 74,892.76 0.00 96,029.24 43.82 5611-51130 OVERTIME 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5611-51140 LONGEVITY PAY 660.00 0.00 0.00 676.00 0.00 ( 16.00) 102.42 5611-51145 SICK LEAVE BUYBACK 1,799.00 0.00 0.00 1,799.28 0.00 ( 0.28) 100.02 5611-51160 CERTIFICATION INCENTIVE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5611-51170 PARAMEDIC INCENTIVE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5611-51210 CAR ALLOWANCE 9,100.00 738.48 0.00 4,130.82 0.00 4,969.18 45.39 5611-51220 PHONE ALLOWANCE 2,976.00 228.92 0.00 1,430.90 0.00 1,545.10 48.08 5611-51230 CLOTHING ALLOWANCE 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5611-51310 TMRS 16,609.00 1,214.48 0.00 7,592.88 0.00 9,016.12 45.72 5611-51410 HOSPITAL & LIFE INSURANCE 14,975.00 3,047.92 0.00 10,624.20 0.00 4,350.80 70.95 5611-51420 LONG-TERM DISABILITY 974.00 73.62 0.00 257,67 0.00 716.33 26.45 5611-51440 FICA 10,990.00 780.76 0.00 3,233.01 0.00 7,756.99 29.42 5611-51450 MEDICARE 2,679.00 182.59 0.00 1,167.63 0.00 1,511.37 43.58 5611-51470 WORKERS COMP PREMIUM 548.00 0.00 0.00 548.00 0.00 0.00 100.00 5611-51480 UNEMPLOYMENT COMP (TWC) 540.00 0.00 0.00 0.00 0.00 540.00 0.00 TOTAL PERSONNEL SERVICES 232,772.00 18,260.75 0.00 106,353.15 0.00 126,418.65 45.69 SUPPLIES 5611-52010 OFFICE SUPPLIES 15,000.00 435.77 0.00 1,928.69 0.00 13,071.31 12.86 5611-52040 POSTAGE 2,220.00 2.96 0.00 301.30 0.00 1,918.70 13.57 5611-52130 TOOLS & EQUIPMENT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5611-52810 FOOD SUPPLIES 6,300.00 112.54 0.00 764.43 0.00 5,535.57 12.13 5611-52990 OTHER 0.00 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL SUPPLIES 23,520.00 551.27 0.00 2,994.42 0.00 20,525.58 12.73 MATERIALS FOR MAINTENANC 5611-54630 TOOLS & EQUIPMENT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5611-54810 COMPUTER HARD/SOFTWARE 3,000.00 39.99 0.00 1,217.49 0.00 1,782.51 40.58 5611-54990 OTHER 0.00 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL MATERIALS FOR MAINTENANC 3,000.00 39.99 0.00 1,217.49 0.00 1,782.51 40.58 CONTRACTUAL SERVICES 5611-56030 INCENTIVES 254,155.00 0.00 0.00 9,450.00 0.00 244,705.00 3.72 5611-56040 SPECIAL SERVICES 41,471.00 202.15 0.00 15,275.26 0.00 26,195.74 36.83 5611-56080 ADVERTISING 33,000.00 16,960.00 0.00 29,249.87 0.00 3,750.13 88.64 5611-56090 COMMUNITY DEVELOPMENT 53,291.00 7,168.00 0.00 28,037,43 2,000.00 23,253.57 56.36 5611-56110 COMMUNICATIONS 4,950.00 95.00 0.00 988.10 292.74 3,669.16 25.88 5611-56180 RENTAL 17,100.00 1,219.34 0.00 8,457.10 620.78 8,022.12 53.09 5611-56210 TRAVEL AND TRAINING 37,129.00 988.68 0.00 5,825.54 0.00 31,302.46 15.69 5611-56250 DUES & SUBSCRIPTIONS 6,280.00 0.00 0.00 2,592.95 0.00 3,687.05 41.29 5611-56310 INSURANCE 2,500.00 0.00 0.00 303.00 0.00 2,197.00 12.12 5611-56510 AUDIT AND LEGAL SERVICES 12,560.00 3,678.53 0.00 12,459.22 0.00 100.78 99.20 5611-56570 ENGINEERING - ARCHITECT SVC 30,000.00 0.00 0.00 4,681.00 0.00 25,319.00 15.60 5611-56610 UTILITIES - ELECTRIC 4,000.00 0.00 0.00 1,349.05 19.28 2,632.67 34.18 TOTAL CONTRACTUAL SERVICES 496,435.00 30,331.70 0.00 118,667.52 2,932.80 374,834.68 24.49 4-21-2008 02:34 PM CITY OF WYLIE PAGE: 4 REVENUE AND EXPENSE REPORT - (UNAUDITED) AS OF: MARCH 31ST, 2009 111-WYLIE ECONOMIC DEVEL CORP DEVELOPMENT CORP-WEDC DEPARTMENTAL EXPENDITURES CURRENT CURRENT PRIOR YEAR Y-T-D Y-T-D BUDGET % OF BUDGET PERIOD PO ADJUST. ACTUAL ENCUMBRANCE BALANCE BUDGET DEBT SERVICE & CAP. REPL 5611-57110 DEBT SERVICE 297,198.00 24,144.27 0.00 141,306.74 0.00 155,891.26 47.55 5611-57710 BAD DEBT EXPENSE 0.00 0.00 0.00 16.52 0.00 ( 16.52) 0.00 TOTAL DEBT SERVICE & CAP. REPL 297,196.00 24,144.27 0.00 141,323.26 0.00 155,874.74 47.55 CAPITAL OUTLAY 5611-58110 LAND 481,250.00 14,109.22 0.00 161,482.17 0.00 319,767.83 33.55 5611-58120 DEVELOPMENT FEES 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5611-58210 STREETS & ALLEYS 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5611-58810 COMPUTER HARD/SOFTWARE 1,500.00 64.99 0.00 64.99 0.00 1,435.01 4.33 5611-58830 FURNITURE & FIXTURES 6,000.00 0.00 0.00 5,524.26 0.00 475.74 92.07 5611-58995 CONTRA CAPITAL OUTLAY 0.00 ( 19,890.77) 0.00 ( 162,263.72) 0.00 162,263.72 0.00 TOTAL CAPITAL OUTLAY 488,750.00 ( 5,716.56) 0.00 4,807.70 0.00 483,942.30 0.98 OTHER FINANCING (USES) 5611-59111 TRANSFER TO GENERAL FUND 86,768.00 6,813.96 0.00 45,883.76 0.00 40,884.24 52.88 5611-59990 PROJECT ACCOUNTING 0.00 0.00 0.00 0.00 0.00 0.00 0.00 TOTAL OTHER FINANCING (USES) 86,768.00 6,813.96 0.00 45,883.76 0.00 40,884.24 52.88 TOTAL DEVELOPMENT CORP-WEDC 1,628,443.00 74,425.38 0.00 421,247.30 2,932.80 1,204,262.90 26.05 TOTAL EXPENDITURES 1,628,443.00 74,425.38 0.00 421,247.30 2,932.80 1,204,262.90 26.05 REVENUE OVER (UNDER) EXPENDITURES ( 257,043.00) 198,863.93 0.00 497,815.25 ( 2,932.80) ( 751,925.45) 192.53- *** END OF REPORT *** Wylie Economic Development Corporation Balance Sheet Subledger March 31, 2008 Inventory-Land Address Acreage Improvements (sq.ft.) Cost Basis McMasters 709 Cooper 0.48 n/a 202,045.00 Heath 706 Cooper 0.46 3,625 186,934.22 Perry 707 Cooper 0.491 n/a 200,224.00 Bowland/Anderson Cooper Dr. 0.372 n/a 106,418.50 Hughes 211 -212 Industrial 0.74 10,000 420,361.21 R.O.W. 0.18 41,585.26 Prime Kuts 207 Industrial 0.20 4,550 229,284.00 R.O.W. 0.11 n/a 77,380.45 Cazad 210 Industrial 0.27 3,900 200,781.55 Ferrell 2806 F.M. 544 1.09 n/a 239,372.00 Sale of R.O.W. -0.09 -20,094.48 Premier Plaza Martinez Lane 25.00 n/a 639,000.00 Premier Industrial Park Hensley 3.2 n/a 155,000.00 Total 32.49 2,678,291.71 *A Journal entry was made by auditors to adjust the cost of the Hughes land by$4,638.79. This amount was for taxes owed and therefore not part of the land value. Wylie Economic Development Corporation Balance Sheet Sub ledger March 31, 2008 Notes Payable Payment Principal Interest Principal Balance February29, 2008 $1,442,142.27 March Inwood(#29 of 120) $10,541.88 $7,319.77 3,222.11 $666,098.67 Birmingham(#49 of so) 5,741.48 5,354.41 387.07 61,000.32 Hughes(#20 of 120) 3,774.70 2,280.92 1,493.78 296,474.69 City of Wylie(#9 of 24) 6,813.96 6,358.48 455.48 98,751.41 Prime Kuts(#5 of 120) 2,539.59 1,423.97 1,115.62 221,700.64 Bowland(#3 of 60) 773.31 584.87 188.45 37,104.62 Anderson(#3 of 60) 773.31 584.86 188.44 37,104.62 March 31, 2008 $1,418,234.97 WYLIE ECONOMIC DEVELOPMENT CORPORATION SALES TAX REVENUE FOR THE MONTH OF MARCH 2008 MONTH WEDC WEDC WEDC DIFF % DIFF 2006 2007 2008 07 VS 08 07 VS 08 DECEMBER $74,957 $82,910 $82,384 -$526 -0.70% JANUARY 74,764 86,614 89,898 3,284 4.39% FEBRUARY 110,794 121,615 132,441 10,826 9.77% MARCH 88,544 83,172 86,460 3,287 3.71% APRIL 67,714 81,377 MAY 113,042 124,616 JUNE 86,454 86,779 J U LY 89,148 90,996 AUGUST 122,188 114,655 SEPTEMBER 69,876 99,715 OCTOBER 78,861 91,185 NOVEMBER 122,383 124,515 Sub-Total $1,098,726 $1,188,149 $391,183 $16,872 4.51% AUDIT ADJ TOTAL $1,098,726 $1,188,149 $391,183 $16,872 4.51% WEDC SALES TAX ANALYSIS $140,000 $120,000 t 4 I i $100,000 k' - $80,000 ' : y_-_- $60,000 xr HH �2007 d 1112008 1 $20,000 • '4! i,' i a 1 4- ' A 4 ,. -t ii f4 0,, t 1,,, v 41 i 4 it A 1 g f.4, tt i „, :‘, ,,,, ,,::: A 7',' g 444 1 .4 1 t.i, p A h. ,,, = 4,4 d g. cc. U a C j . . E 2 E c� ¢ 2 � -) m E o E o m 0 C 4? 0 m a ' t aai oo az Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: May 13, 2008 Item Number: 1 (City Secretary's Use Only) Department: Planning Prepared By: Renae 011ie Account Code: Date Prepared: April 21, 2008 Budgeted Amount: Exhibits: 8 Subject Hold a Public Hearing and consider, and act upon, a change in zoning from Commercial Corridor (CC) District to Planned Development - Commercial Corridor (PD-CC) for commercial/retail uses, located at 3483 FM 544. ZC2008-04 Recommendation Motion to amend the zoning from Commercial Corridor (CC) District to Planned Development - Commercial Corridor(PD-CC) for commercial/retail uses, located at 3483 FM 544. ZC2008-04 Discussion Owner: KEP McCreary Crossing,L.P. Applicant: Greenway Investment Company The applicant Greenway Investment Company is under contract to purchase the subject property and is seeking a change in zoning to allow for flexibility in parking requirements. The current CC zoning requires parking for retail uses at 1 space per 200 square feet of gross floor area; parking for a restaurant establishment is 1 space per every 3 seats under maximum seating arrangement. Standard planning practice for restaurants when parking is based on square footage is 1 space for every one hundred (100) square feet of gross floor area; general office or medical office use is 1 space for every 300 square feet of gross floor area and retail uses require 1 space for every 200 square feet of gross floor area. The PD as proposed would allow for parking to be based on 5 spaces per 1,000 square feet (1:200) of gross floor area regardless of the use. The PD also restricts some land uses currently allowed under the CC District. The retail center is approximately 12,105 square feet on 1.24 acres with 63 total parking spaces. The center is 7.5% leased with a retail tenant occupying 1,610 sq. ft. and utilizing 9 parking spaces per C.O. received 01/29/08. The applicant states that the flexibility would allow them to invite a wide variety of tenants and will allow them the ability to lease the shopping center to a larger restaurant(s)and other food service tenants than would otherwise be allowed. As the property management company is seeking to lease spaces, it is apparent that restaurant tenants could exceed the original floor area designated,thereby requiring and occupying additional parking spaces. The Comprehensive Plan Philosophy designates this tract as Commercial Corridor. As defined in the philosophy, the mixed use corridor is the most diverse and intensive mixture of commercial uses. These uses are located along major thoroughfares to accommodate easiest vehicular access. Such uses are planned and constructed as common "strip" developments with common joint/cross access. Page 1 of 2 Page 2 of 2 PD Conditions The applicant proposes to prohibit the following land uses: Hotel or Motel; Mortuary or Funeral Home; Automobile Repair, Major; Automobile Repair, Minor; Car Wash; Motor Vehicle Fueling Station; Pawn Shop; Vehicle Display, Sales or Service. The parking ratio for the entire center would be 1 space per 200 square feet of gross floor area, regardless of the user. Planning&Zoning Commission Discussion: Prohibitions of additional uses were discussed. Such uses that could possibly lend themselves to a higher volume of traffic in and out of the center. A spreadsheet(see attached) indicating several scenarios for a mix of office, retail and restaurant uses was discussed. The spreadsheet clearly indicates that currently the center could not support mixed uses under our current parking restrictions. However, scenario 4 if developed primarily as an office complex, the parking would be met under current codes. Scenario 5 more than likely will not happen, but is illustrated to show what an open-ended relaxation could produce. If the entire center were to be occupied by retail users the parking ratio would be 1:200 under current codes,thereby not requiring any special variances or reductions. The Commission also discussed the corner being more of a retail corner rather than office type. Other options were further discussed as it relates to acquiring additional parking. Autozone occupies the tract to the west of the subject property. It is unlikely that a shared parking agreement could be met. To the east is the entrance to the public storage facility. The 5 spaces available on the Public Storage tract would not be conducive for a shared parking agreement. Another option was to purchase additional land from the public storage in order to obtain additional parking. This option is not feasible in that the rear wall of the storage buildings currently sit as close as 4.80 feet from the southern property line. Meaning a variance would have to be granted to the public storage facility to encroach further into the rear yard. The Planning and Zoning Commission voted 7-0 to recommend approval with the following stipulations: Animal Boarding/Kennel with Outside Pens prohibited. Animal Boarding/Kennel without Outside Pens prohibited. Automobile Rental prohibited. Contractor's Maintenance Yard prohibited. Restaurant with Drive-in or Drive-thru Service prohibited. Restaurants shall occupy no more than 6,000 total sq. ft of the entire center. Notification/Responses: Six (6) notifications were mailed, to property owners within the 200-foot notification buffer, with no (0) responses at the time of posting. One response outside of the 200-foot notification buffer was submitted by WEDC. Approved By Initial Date Department Director 1�1RO 04/21/YI 8 City Manager ) 5 l')/N ii/ iAii :II11llhIll" i ---- 43*11 *, 1i wir , �jl11 r rr .:,. ,.... §14,,,,,Arian 117 p�1h�i . .. iiiiirsiluuluiri-il,r). . i-10 ��rj� 1�� _ r �l 11!n IIII K' ! i . III, ; _.._..----•• Murphy City Limits it I..r in in �� H to% W1110 C i 1 I i r---, v441///i�� R' , . 11 x i II IA)L I I ( III_ -_ ifittiiiii� 1'1//MIi/q �i�`i1i`tunii►� 1\1 (l l 1 i1 t71 i 1 r 1 _ j31�,.ly� ��Ir � s--i n ...7.:_ ................. .. ------- . - ...,,,-1---4_, ..i= i i 1 -1- i F, _M. 944 e r --T—>' 7 1 i 1 ; i i 11 i i \\\\ i - -- ` Subject0. 1 1 � - - ;. ,r Stnnl Property 1 .3,_. 1 i 1 :.-- i , _ i a" i ao to Str : i RI i ____ .._____,._ ,.......,_.__________.._.. cfiaw Strait i i i !r. 1 I 1frn r 1 L. i i 1 ! i ! _.. i I LOCATION MAP ZONING CASE #2008-04 Exhibit"A" Legal Description Zone Case#2008-04 BEING a tract of land situated in the M. Sparks Survey, Abstract No. 849, being located at 3483 FM 544 and also being all of Lot IR-B,Block 1 in the McCreary-FM 544 Addition, City of Wylie, Collin County, Texas. McCreary Crossing Shopping Center NEC McCreary Road & FM 544 PROPERTY Greenway Investment Company is under contract to purchase an existing retail center located at 3483 FM 544. KEP McCreary Crossing, LP is the current owner and developer of the project. The retail center is approximately 12,105 square feet and situated on approximately 1.24 acres of land. The property is currently zoned Commercial Corridor Non-Residential District. A clothing/gift shop has signed a lease in the in the shopping center taking current occupancy in the shopping center from 0% to 13%. Greenway's goal is to bring in a variety of tenants to serve the Wylie community. PLANNED DEVELOPMENT REQUEST: Greenway is requesting a new Planned Development Zoning be formed that will restrict Iand uses currently allowed under Commercial Corridor Non-Residential District. Greenway also requests the required parking spaces be calculated using the formula of 5 spaces per 1,000 SF, regardless of use. The center currently has 63 spaces. This flexibility should allow us to invite a wide variety of tenants and will allow the Greenway to lease the shopping center to restaurants and other food service tenants that the residents of Wylie desire. Prohibited Land Uses: Hotel or Motel Mortuary or Funeral Home Automobile Repair, Major Automobile Repair, Minor Car Wash Motor Vehicle Fueling Station Pawn Shop Vehicle Display, Sales or Service w, - , :76:7'4,\,,,,\.._.r161 i; - _ -. .._ _ _.. PROJECT . - /LOCATION ,,,.,,,,,,,.. 1489'54'19 E 49591' _ 21 _, — . ..,....,,,,,$ . 1 w bd _ __ ------ 237.91' 258.03' I_ 24'ORE LANE A ACCESS EASEMENT �kA/A4 (� 6'MASONRY DUMPSTER 24'CONCRETE FIRE LANE ENCLOSURE �� B (--- 4a O ! I "! O VICINITY MAP Q - 1"=zcaG „ , 0 cc I ,I • Q rl N PROPOSED • BUILDING m LOAD NOTES 6 FFE:550.30 N REMOVE ALL VEGETATION,REFUSE OR EXITING STRUCTURES IN -rrOLOT 2R-A N Z COMMIES OF BULGING CONSTRUCTION AND PRANG AREAS PRIOR TO COMMENCEMENT OF WORK. U NI 50,884.73 S.F. 2r '--I 1.168 Acres i, 2. STE SHALL BE GRADED TO ASSURE DRAINAGE OF SURFACE • -- 541.705986 S.F. I 3 WATER FROM BUILDING o . '" 1 ; © 1.243 Acres I O 3 REMOVE EXCESS 500.5 FROM THE STE MID LEGALLY DISPOSE " �UP THE SOILS. I I N 20 © _.-I I a O a. GRADES NOT OTHERWISE SL ADDICTED ON DNE BONS SHNL BF b _ UNIFORM LEVELS OR SLOPES BETWEEN Paws WHERE I O ELEVATIONS ARE GA/EN.ABRUPT CHANGES N SLOPES SHALL BE i O o SMOOTHED.THE CONTRACTOR IS RESPONSIBLE FOR POSRNE Z _ STE DRAINAGE ! ( f,A SillI 5. ACCESSIBLE ROUTES NOT TO EXCEED 5%RUNNING SLOPE AND lI I AA'..' I 1 O —`f—® O —— O- -_ IXCEED SW SLOPE 2%CROSS SLOPE.IRA PARKING AND ANT DIRECTION AISLES NOT TO 3 � 0 R_ B B — - fi. STE IXGVARON SHALL BE CONSIDERED UNCUSSIFIED - B I T IXl.SLOPES T I , P a' I— ....IA .,1 " ALL SLOPES IN UNPAVED AREAS SHALL BE S: OR FATTER p _. -. ___ r: _ . • w -.- y ,. UNLESS OTHERWISE NOTED. ..... 24'CONCRETE PYRE LANE t ' N89'Fy4 T7'E k ACCESS EASEMENT : i 90 I-.. �-• -- I. ALL WORK AND MATERIALS SMALL COMPLY WITH KL CRY OF y 6 - © i v ® {.�,) WYt1E REGULATIONS AND CODES AND D.S.HA STANDARDS. o YI)¢ I ''-..';'',As ,,,L 2. CONTRACTOR SHALL REFER TO THE ARCHITECTURAL PUNS FDR o /Qa .. .eAY� \ Y. -" .rn - EXTT PCT ORHES.NPRECISE BUILDING DIMENSIONS AN AND OMENS..OF D MGTNItS, �n - BUILDING UTILITY ENTRANCE LOGNTIONS. '' x� 224 74' __ _ • __,_,_. 251.03' __ 3. ALL ISLANDS WITH CONCRETE CURB SIMLL BE LANDSCAPED / yr" ..,,.-_. .._ _.. __ NN9"S 4 �._ '- 1- UME55 NOTFD OIHERWSE.THOSE ISLANDS ARC i0 1NVE 8" _.. YO pa .. 1 CONCRETE CURB. --S" - 4. ALL gMENS10N5 AND RAM ME TO THE BACA OF CURB ,• �� - �5'CONCRETE UNLESS CTHERWSE NOTED E OG E R25' R25' \ OCAiE EXIST SIDEWALK CURB CUT OI INLET AL TO 5. CONTRACTOR SHALL BE RESPONSIBLE FOR ALL RELOCATIONS, `EAST INS INCWSNG BUT NOT UNITED TO,ALL UTILITIES,STORM 20 L.F:OF 24'RCP DRAINAGE.SIGNS TRAFFIC SIGNALS A POLES,ETC.AS RCP CONNECT/ TO TEE COLLAR REQUIRED. AUTMOOMTTES SPECIFICATIONS AN IL m 8E APPROVED BY SUCH.ALL COST SHALL BE INCLUDED IN BASE F.M.544 q0' 6. SITE BOUNDARY AND TOPOGRAPHIC INFORMATION TAKEN PROM A - - SURVEY PREPARED CARROLL 1200 SURVEYORS,GARLAND.TX. CONTRACTOR SNAIL VERIFY BOTH R.HORIZONTAL AND -.. VERTICAL LOCATION OF UTILITIES. -. - - .. 7. REFER TO ARCH.PUNS FOR SITE LIGMIN6 AND ELECIRICK - _ -... _.. -._.. A.S. B. ALL WIOSCAPE ISLANDS SAKI BE SODDED. &NONA.R00KwNRms Riu P mam, a.Sonoma aeVHNKl40Vxb+MAw Am Kreel. a �m yarBYro. APPROVp0ZDENIEO ,elgToo8SS.d th000 OM ToNPBM..or gIT4A DD i UM ggrAPA IMV SITE PLAN for e game Rs M N6 are CR Dlwim. .ro0 Tam. ZONING cc PPMosurN owes ro cows, °t,mrdeown.toIlemom O Nov o I Loos McCreary Crossing °coma..lmtlrcrcfPpf meaFwl.rmnxtio.R PROPOSED USE RETAIL CEN-ER e, a TcAmex Able p,MM MMYetlrt0 of a Slu a;e AAPWMroi.4a1N ID LOT ARU 54.159.66 S.F.(I.24 AC.) BY, LILTS IR-A AND IR-B,BLOCK I. Seressoes. OF THE Put p PA9A Fq, NATO.Isseep lt aR pmaRM row or o BU LD NG sD.IT. Iz as6 S.Fbar . 00 D 2D 40 r.�rN F F m' f EARY CITY OF FIS 544 ADWYDITION REPLAT ,Uaa,Ur I of25' TEE d ComAmed mom n run doom- BUILDING HEIGHT 26 6' SCALE:1..20' ' UL 56 r"a COWS COUNTY,TEXAS 0 22'.1 eum ham ed c INom ammow...ma hIMNps V PARR NG REQUIRED 12056/200=61 T a@OHmP'Mtle AAA oho. .1 Any de...Ammo notable to mem ADA PARKING REQUIRED F 51 TO 75 SPACES ,kal If0 GamMR awe,HIM be points. m PARKING PRMIOED 63R(TOTAL =3 A CARCHITECT KINSMAN EVE OPER: ._Y P DOCUMENT ISOSE TME P 1 t0/24505 CROSS RC EC .CC. KINSMAN VE NRES ..C, sae riot be Adble a Pub' hal . WA PAWNS PROVIDED I 555 E TE'OP 5 APE B SUIT 500 O/R/R O O ey_ e Pmate ma to me+Irt Awe..re SS IMOER THE Lose es amod o haeammo,;mlllnswalkm memo p ArvOSCAPE REQUIRED zoX( z SF) ( ) 96 F6AA ]< (S r2)3 8IO]36.. O �» -6 RA gyp. twame SITE m Aram, STREET O)E 45s APIMAI266� Plano, I 01 w .enueaay;moms walk wr UNDSCAPE ONPPRNWAY 1 6%(9,5fi SF.7 RY OR�I4D6URV E�CRS CM uP NC a Nlt Dl kl R q1 ro USED -\ p.m°' - --- S s ) / ISRELL ENGINEERING GROUPTota SHEET TMMNal , ws A..le . _. -.1-_�. ANOSCAPE N AK.CONBTRUCTION1 1 lace OR WRP'pSES _.Cb 6 Plow/RMNRF S01 Tool Rumba NSMe I>.rMa POmN Accumulated 60 .N Fa ResYM fall U11 HEE1 (I2)040 LOOS ( nNmxm.WSfn 0 Retail at 1:200 Office at 1:300 Restaurant(1:100) or 1sp per every 3 seats All calculations ending in fractions are rounded up to the nearest whole number. Scenario 1 Parking Similar to: Ste Use Sq. Ft. Current Ord. PD Req. 100 Restaurant 3220 33 17 Current Ord. based on 1:100 110 Retail 1610 9 9 Occupied 120 Retail 1600 8 8 130 Office 1600 5 8 140 Office 1600 6 8 150 Restaurant 2475 25 13 Current Ord. based on 1:100 12105 86 63 Scenario 2 Parking Ste Use Sq. Ft. Current Ord. PD Req. 100 Restaurant 1710 10 9 Current Ord. based on 30 seats Church's 110 Retail 1610 9 9 Occupied 120 Restaurant 1600 16 8 Current Ord. based on 1:100 Subway 130 Office 2170 8 11 Dental 140 Retail 1015 6 6 150 Retail 1000 5 5 160 Restaurant 3000 30 15 Current Ord. based on 1:100 12105 84 63 Scenario 3 Parking Ste Use Sq. Ft. Current Ord. PD Req. 100 Restaurant 4000 34 20 Current Ord. based on 100 seats 110 Retail 1610 9 9 Occupied 120 Retail 1600 9 8 130 Office 1600 6 8 140 Office 1630 6 9 150 Office 1665 6 9 12105 70 63 Scenario 4 Parking Ste Use Sq. Ft. Current Ord. PD Req. 100 Office 2170 8 11 110 Retail 1610 9 9 Occupied 120 Office 1500 5 8 130 Office 1325 5 7 140 Office 1300 5 7 150 Retail 1200 6 6 160 Restaurant 3000 25 15 Current Ord. based on 74 seats Arby's 12105 63 63 Scenario 5 Parking Ste Use Sq. Ft. Current Ord. PD Req. 100 Office 1610 9.00 9.00 110 Retail 1610 9.00 9.00 Occupied 120 Restaurant 8885 88.00 45.00 12105 106 63 - , - ____ ____ . ____ . — • ____. . . _ . _ . T — — — °1-1 Lo1- 2 c Crry - 544f� 0 . ��g kkouse ! 1 L''' I 0 Lol- ire- 5 I IA- iR-a 5ub�eek I ProFeri-y I i L— — . — — e V A�nf s 5' Tr ( I '�= loo ' OWNER NOTIFICATION MAP ZONING CASE #2008-04 NOTIFICATION REPORT APPLICANT: Mark Hardaway with Greenway Investment APPLICATION FILE #2008-04 2808 Fairmount, Suite 100 Dallas,Texas 75201 # BLK/ABST LOT/TRACT TAX I.D. # PROPERTY OWNER NAME ADDRESS Applicant- Mark Hardaway 2808 Fairmount,Ste 100 1 Greenway Investment Company Dallas, Texas 75201 McCreary-FM 544 10930 North Shore Road 2 Blk 1 Lot 1 R-A R-8451-001-01 RA-1 Fischer Properties Waconia, MN 55387 McCreary-FM 544 6205 Chapel Hill Blvd, Ste 500 3 Blk 1 Lot 1 R-B R-8451-001-01 RB-1 KEP McCreary Crossing, LP Piano,Texas 75093 McCreary-FM 544 24901 Dana Point Harbor Drive#230 4 BIk 1 Lot 2 R-8451-001-002R-1 LaQuinta Medical Partners, LLP Dana Point,CA 92629 Childrens Lighthouse 1234 Tralee Lane 5 BIk 1 Lot 1 R-9328-001-0010-1 M Rea Properties, LLC Garland, Texas 75044 2001 Ross Avenue#4601 6 Abst 835 Tract 1 R-6835-000-0010-1 Woodbridge Crossing, LP Dallas,Texas 75201 7 8 9 10 11 12 13 14 15 16 17 18 Wylie Economic Development Corporation MEMORANDUM To: Renae 011ie, Director of Planning From: Samuel Satterwhite, Executive Director Subject: Zoning Case 2008-04 Date: April 15, 2008 Please consider the following comments this evening as you consider a Planned Development zoning district for a retail strip center generally located at the northeast corner of F.M. 544 and McCreary Road. The 15,000 square foot structure in question was developed by Kinsman Ventures with a focus on office development. I believe that the vacant status of the facility proves that this area is not designed for an office emphasis. Compounding the issue is that Kinsman had very little to no experience in promoting this area for retail development as the office concept was not succeeding. Greenway Investment Company has now shown a significant interest in this site for a mixed use development of office, retail, restaurant, and other service industry concepts. Greenway is not only a proven developer locally, but throughout the region. Wylie has benefited from their vision in the past and hopefully for many years to come. The issue at hand for the Planning Commission is whether to relax parking standards so that a more successful mixed use concept can be realized. An obvious concern is that a precedent will be set for relaxing standards. I personally would counter that concern with the fact that each issue considered by the Commission is on a case-by-case basis. While a perceptual precedent may be created, a legal one will not be. If Greenway was constructing this facility on the current site, there would be less square footage and more parking so the center would have a chance at success. Unfortunately that is not where we are today. Wylie is left with a vacant center that does not bode well for the market. The first question anyone researching the retail market at 544 and McCreary is "why is the Kinsman building vacant". This property is absolutely under parked with options for shared parking agreements unrealistic and purchasing additional property for more parking virtually impossible. If the standards were relaxed slightly with a cap on the restaurant space to be allowed, we (City of Wylie) can have an impact on facilitating the future success of this center. A mixed-use center requires eating establishments to create mass. Restaurants such as Applebee's are going to smaller concepts (4,000 — 4,500 square feet) on end caps of facilities like the one in question. The ability of Greenway to attract that type of use along with a minor concept (such as a 1,200 — 1,500 square foot sandwich concept or similar)would ensure the success of this center. This is not an ideal situation, but this is the exact reason why the PD structure exists. An applicable analogy for this issue is that there are complaints that there is limited parking on Ballard Street because of the traffic created by Ballard Street Café. We should remember that it was not that long ago when you could always find a space to park(reduced shoppers). Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: May 13, 2008 Item Number: 2 Department: City Secretary (City Secretary's Use Only) Prepared By: Carole Ehrlich Account Code: Date Prepared: 5-6-08 Budgeted Amount: $5,000.00 City of Wylie Public Arts Exhibits: Guidelines Plan Subject Consider, and act upon, acceptance and adoption of the City of Wylie Public Arts Guidelines Plan recommended by the Public Arts Advisory Board for the procedures for procurement of public art. Recommendation A motion to accept and adopt the City of Wylie Public Arts Guidelines Plan recommended by the Public Arts Advisory Board. Discussion On June 13, 2006, the City Council approved Ordinance No. 2006-37, establishing the City of Wylie Public Arts Program. The Ordinance authorized, among other things, the allocation of one percent of the City's Capital Improvement Program Project Costs for Public Art, established a method for calculating public art appropriations of capital projects; established a Public Art Project Account, and established the Public Arts Advisory Board. Ordinance No. 2006-37, Section 6 Establishment of the Public Arts Advisory Board was created for the purpose of, among other things, promoting art, selecting works of art and artists for commissioned pieces of art, and implementing the public arts master plan or plan. The public arts master plan or plan shall include guidelines for the systematic selection of pieces of art, project descriptions and budgets, locations of art to be included in public spaces and recommended design approaches. The board will act in an advisory capacity to the City Council. Section 14, Powers and Duties include: (b) solicit, on behalf of the City, gifts, revenues, bequests or endowments of money and/or property as donations and/or grants from persons, firms or corporations, subject to the guidance, approval and acceptance by the City Council. (h) The board shall advise and make recommendations to City Council pertaining to the execution of the public arts master plan or plan. In the last several months, the Public Arts Advisory Board has met with Sharon Leeber, Art Consultant and President of Architectural Arts, Inc. to establish such guidelines. The board felt a need to provide guidelines in the form of a plan that would establish the procedures necessary for the procurement of art but would not limit the City to the placement of art through a full master plan but rather add art to the plan as it is acquired. The 515392-1 Page 2 of 2 areas covered in the guidelines plan include: forms of visual art both appropriate and inappropriate works, building on community strengths, accountability and responsiveness to the community, roles and responsibilities (organizational chart), artist registry, artist selection panels (to include citizens, project specific staff, architects, artists, if available, and PAAB members), community programs, gifts and loans of art work to include art shows and temporary displays of art, and program administration. The guidelines plan also includes the agreement between an artist and the city, which may be modified on a case by case basis. The guidelines are structured to comply with Ordinance No. 2006-37 and Ordinance No. 2005-57, establishing a policy for donation acceptance. The attached City of Wylie Public Arts Guidelines Plan has been reviewed by staff, the Public Arts Board and the City Attorney. The Public Arts Advisory Board recommends approval. Approved By Initial Date Department Director CE 5-13-08 City Manager 515392-1 0 e CITY OF WYLIE 1 City of Wylie � Public Arts Guidelines Plan 1 1 1 1 1 Draft presented 4/II8 I 1 Table of Contents 1 Pare ' Executive Summary 3 Developing the Public Art Program 4 Forms of Visual Art 5 ' Appropriate Work 5 Inappropriate Work 5 Building on Community Strengths 6 Accountability and Responsiveness to the Community 6 Roles and Responsibilities 6 Sources and Uses of Funds 10 ' Annual Public Art Work Plan 10 Process and Procedures 11 Project Implementation 12 Program Administration 14 Collection Management 14 Next Steps 15 Community Programs, Participation & Reaching Out 15 Partnering to Enliven the Arts 15 The Back Porch (A place to Gather) 16 Policy for Local vs. non-local Artists 16 Gifts or Loans of Artwork 16 Artist Agreement 17 1 Facilitated by the City Council of the City of Wylie, Texas of 2007 and 2008, Carole Ehrlich, TRMC, CMC, City Secretary, City of Wylie, the Public Art Advisory Board of 2007-2008, and Sharon Corgan Leeber City of Wylie Public Arts Guidelines Plan Page 2 513257.v I U Executive Summary The Mission as contained in City Ordinance 2006-37:ref. Section 2, Article j. determined that the City of Wylie, Texas (the "City" or "Wylie") was eager to have a program that provides art for public spaces within the City. The City Council moved forward to establish this in Section 3 of Ordinance 2006-37, attached hereto as Exhibit"A". SECTION 3. Establishment of Public Arts Program. The public arts program is hereby established to, among other things, promote and encourage public and private art programs, to further the development and awareness of and interest in, the visual arts, to create an enhanced visual environment for City residents, to commemorate the City's rich cultural and ethnic diversity, to integrate the design work of Artists into the development of the City's capital infrastructure improvements and to promote tourism and economic vitality in the City through the artistic design of public spaces. This program requires a somewhat organized and structured plan that defines some of the elements needed to implement projects resulting from this ordinance. The City of Wylie Public Arts Guidelines Plan ("PAGP") will be a framework containing a series of policy measures and processes to enable the City to fulfill its public art objectives effectively and efficiently. The Goal of the ("PAGP") is to help acquire beautiful, interesting, and sometimes fun, works of art for public places in Wylie. This should go hand in hand with the existing Master Plan for the City of Wylie and work in harmony and promotion of the urban design and community development goals. This in turn, makes a better environment for the City. It promotes tourism and economic energy and helps to create a large community public space with many special spaces within it. As it grows and follows the guidelines that have been put in place, the City will develop a profile that meshes the past with the present and future without losing any of it's charm or history, yet allowing it to move forward bringing the past to future generations. The enhancement of this space frequently attracts people to use the area, which begins to fulfill the mission of the community. (Ordinance No. 2006- 37, Section 3) The goals of the citizens of the City are that the results of"the Plan" can and will give a picture of visual growth of the artistic nature in the region and beyond. It is a message from the City to future inhabitants about what we care about. Eventually this public art program will take art off of the walls and pedestals and it can focus on City gateways and community design projects. Vision will be the cumulative as the projects are completed and their results can be seen. There is already an expansive vision plan in place both for the Master Plan for the City and the Ordinance 2006-37 which has created the PAGP. Finally, this plan is going in place to help create an improved visual environment for the citizens of Wylie: to integrate the work of Artists into the development of new public buildings and public works projects, to promote industry, to promote tourism, and as other goals develop, to help find a way for them to happen. Ultimately, it is to make Wylie a better place in which to live and do business. U City of Wylie Public Arts Guidelines Plan Page 3 513257.vl Developing the Public Art Guidelines Plan Definitions that will be used, needed: Public Art- includes works of art in any material created for positioning in or on your public space, or that are a part of the architecture, landscape design or the site work. ' Artwork-works in large assortment of media that are made by working, professional Artists. Artist Design Services - This is usually an Artist or group of visual artists who can develop designs for art, landscape art, urban design elements, or other architectural or landscape architectural projects. Design Subcommittee - ** There are generally two different design subcommittees. One used in larger cities or areas where the development is rapid and the CIP projects are happening very fast. This refers to a committee that is small and appointed by the Public Arts Advisory Board (PAAB) to review and guide the preliminary selections made by the Artist Selection Panel prior to Presentation to the PAAB and the City Council. This committee generally remains in place for a year to 18 ' months, with several members overlapping with new members to help the process flow. This is recommended to help speed the process and smooth the bumps. The second is used in smaller towns and functions similar to the committee above but also serves as a group to help achieve some of the 3 and 5 year plan goals. They can be especially helpful when the makeup of the board includes specialists in the area of future need. It is a committee that meets upon request of the Public Art Advisory Board. It is not necessarily a committee of long standing, but rather a committee that is convened as needed. Its makeup will be appropriate to the purpose for which is assembled. If it is real estate, acquisition related, thought should be given to including an architect, or landscape architect, local citizen(s) from the area, perhaps someone with a real estate license, and a representative from the Public Arts Advisory Board. Others should be added depending on the need. Acquisition- including work that has been purchased gifted or by other means acquired by the City. Accessioning-this is the step taken to include and record the piece in the City records. ' Deaccessioning-This is a step taken to remove the piece from the permanent collection of the City. Professional Artist- * This is an Artist who has established a valid reputation of excellence through the judgment of juried exhibitions, public commissions, foundations awards, and peer group reputation. Public Art Coordinator-The Public Art Coordinator is the person who is temporarily or permanently responsible for the running of this program. The coordinator can be a contract consultant, a City staff member, City council member, a volunteer authorized by the City Manager or a combination of these. *It is noted that on occasion there will be temporary exhibitions within the City, and sponsored by the City that will include Artists who are amateurs and hobbyists. Professional Artist is not meant to affect them. This also includes any community artwork programs that happen within the realm of the Public Art Program. City of Wylie Public Arts Guidelines Plan Page 4 513257.vl U Forms of Visual Art(including, but not limited to): Painting: all, including permanently attached works such as murals and frescoes. Sculpture: in the round, bas-relief, high relief, mobile, fountain, environmental, street furniture, kinetic, electronic in all materials available. Forms in other materials: glass, mosaic, clay, wood, textile, metal, fiber, fiberglass, and mixed media. Photography: graphic arts: film-making, print-making, drawing and calligraphy where appropriate. (as it works with the design and the art) Other Appropriate work: (including, but not limited to): All artwork commissioned by the Wylie PAP needs to be designed or facilitated by professional Artists. Therefore design work provided by the Artist to be incorporated into the construction project, (by the contractor or fabricator) including: Interior or exterior surfaces, fixtures and functional elements: Outdoor space design elements in plazas, City space, gateways, etc. Artists design and collaboration of public works stations: wastewater facilities, bike and pedestrian paths, parks, roadways, and other community facilities. Inappropriate work: (including, but not limited to): Reproductions: of original art (mechanical or otherwise) except in the case of film, video, photography, printmaking or other REAL art. Architectural: functional, decorative, ornamental elements which are designed by the building's e architect, as opposed to elements created by an Artist (or Artist design team) commissioned for this purpose. Art Objects: which are mass produced or manufactured, such as statues, fountains, normal playground equipment unless brought in as part of the Artists design. Landscape architecture: and landscape gardening in general unless these elements are designed by an Artist who uses them as a major part of the art. Building on Community Strengths Initially the Public Arts Guidelines Plan will follow the urban plan for the City and the CIP directive which includes an art budget for each new project as directed each year. The first two of these projects are coming up rapidly and this will be the beginning introduction of public art made FOR WYLIE. Prior to 2010 an ANNUAL program will be developed by the Public Arts Advisory Board ("the "PAAB") to submit to the City council for approval. At this time the Public Arts Advisory Board will be forming a subcommittee to study and submit a 3 year and 5 year plan to the City that will bring a cohesive overall plan to the Public Arts Program that incorporates both the CIP program and other Community Arts Programs. This subcommittee will be composed of members of the City of Wylie Public Arts Guidelines Plan Page 5 513257.vl 1 Public Arts Advisory Board with several citizens of Wylie being invited to take part in some of the ® sessions as the PAAB feels necessary. ® A subcommittee of the Public Arts Advisory Board will be formed by the PAAB to study and submit proposals for long term art goals for the City. These goals will go beyond specific CIP projects and will include Parks, Space, and Places that will enhance the community of Wylie by incorporating art, or art events in them. This effort will lead to a 3 year and a 5 year plan with the annual plan fulfilling the CIP projects and working toward the fulfillment of these long term goals. This subcommittee will invite several interested members of the community BEYOND the PAAB to be a part of this discussion. They can include persons both knowledgeable and foreign to fine art. If they feel it is appropriate, someone from the immediate neighborhood should also be included. Accountability and Responsiveness to the Community Creation of the City Art Program should refer to Ordinance No. 2006-37 The accountability for the initial CIP projects and the responsiveness to the community will follow as a result of carefully chosen public art subcommittees that respond to the needs of the project, the people involved and around the project and the greater area responding to the project. The PAAB will be responding to the CIP project with the appropriate subcommittee for each project. These committees will change depending on the scope and budget but will include some of the following in any one of the committees: a member of the PAAB, an Artist, architect, landscape architect or urban planner, a member of the Parks & Recreations department, a citizen at large, a neighborhood citizen, a member of the CIP project that the art will be a part of and a volunteer or two will be considered. The responsiveness OF the community will come as citizens begin to recognize the individual projects and slowly see the changing landscape. Active response will be both positive and negative initially with the end result being positive and participatory. This will help the PAAB guide future responsiveness TO the community. Roles and Responsibilities Refer to Organizational Chart#1 for the lineage regarding the role of art and the PAGP in the City of Wylie. Players to include City Council The City Finance Director will review the annual planned CIP to see if they are eligible for the Percent for Art. The Public Art Board Staff Liaison. at the direction of the City Manager will then appropriate money to the Percent for Art Account as part of the annual capital budgeting process and submit it to the City Council for approval for transfer to the PAP(Percent for Art Projects)accounts. Public Arts Advisory Board The Public Arts Advisory Board will have the responsibility for managing the program — rules, regulations, policies, guidelines, all consistent with the Master Plan as provided in this document. There will he adequate room for future change and addition as that is part of the growth process in a smart City. They will choose members of the Design Subcommittee and the Artists Selection Committees. City of Wylie Public Arts Guidelines Plan Page 6 513257.v I They will review and approve the recommendations of Artists from the Artist selection panels, following Design Subcommittee review when applicable, and recommend dollar amounts of contract(s). They will submit recommended Artist selection(s) and corresponding contract(s) to City Council for final approval. They will review and approve proposed gifts and loans of public art to the City following the pre- established guidelines of City Ordinance No. 2005-57, (attached hereto as Exhibit "B"), based on a professional appraisal supplied by the donor and upon recommendations from the Design Subcommittee or a special committee assembled to review the specific work. The City Attorney will also review all proposed gifts and loans of public art to the City. City Manager& Board Staff Liaison The following organizational chart in its entirety is for a future development time when your program warrants a full time person who can interact directly with the City Manager and the City Council along with the PAAB and all of its branches. In the interim it is recommended that the City' Secretary, with the help of the library or other City government assistance, research the availability of interns at both the graduate and undergraduate level. These positions would be for advanced credit and perhaps a small stipend. Docents and interns are needed for grant writing, permanent Artist's registry files, community art related activities and other endeavors that happen as the program advances. The Organizational Chart gives the general path that a CIP project will follow to the point of issuing a contract to an Artist. 1 I City of Wylie Public Arts Guidelines Plan Page 7 513257.v1 U City Council 1 Authorizes capital project(CIP Budget) Public Arts Advisory Allocates%for art Art Selection Panel Board Reviews Artist Tours site,takes some recommendations Public Arts public input, issues call Forwards Advisory Board for artists or..... recommendation(s)to Staff Liaison * -interviews artist Council ' Directs Public Art Reviews proposals Committee to -recommends artist(s) proceed wi project For project City Council -Select from Artist Public Art Advisory recommendation(s) Board Defines project -staff negotiates artist contract. ' budget, parameters selection process. Recommends Art City Council Approves Artist Contract 1 Organizational Chart# I * or Docent or Intern, an academic person that is helping to alleviate some of the specific responsibility that can be delegated. 1 1 1 City of Wylie Public Arts Guidelines Plan Page 8 513257.vl Artists Reeistry The Artists Registry should be managed by a docent or intern to the library until a full time Arts Administrator is brought on board. 1. The application should ask for no more than twenty works of art with full identification on slides, on a DC, or a flash drive that will fit all PC's. If you choose to put this work on a CD or flash drive, please include 2 examples on standard 8 x 10 photo paper to include in a clear ' 9 x 11 clear plastic sheet. Label each work as indicated: Title of work arrow—up Artist's Name Date Medium Dimensions Location of Work Price, if applicable This should be underneath each jpeg if on CD or Flash Drive. 2. An Artist's information form. Please submit only as below. Do NOT send a personal resume: a. Name Date b. Address c. City State Zip d. Home Phone Work Cell e. Social Security Number If a finalists Media-choose ONLY those that apply to you professionally • Painting Drawing Metal • Photography Printmaking Glass • Etc. Education Public Art Commissions Other Professional Experience Recent Exhibitions Museums or Collections Publications Honors, Awards, Grants Other Significant Experience References Name Position Phone Signature Date 3. Optional: A single 8 %2 x 11" page of additional information on such issues as unusual techniques or personal visual concerns may be attached. Artist Selection Panels, Need to be made of a mix of people who are somewhat knowledgeable in the areas of public art and aesthetics. These people should also be able to advise about the quality of the work of Artists under consideration. City of Wylie Public Arts Guidelines Plan Page 9 513257.v1 U The panel should also have a selection of citizens from the community including a user of the space, building, facility in. or on which the art will be placed plus a local or regional Artist IF THAT IS POSSIBLE. This balance helps to achieve the desired goal which brings the highest quality possible for the budget and process. If the building has had a key architect or architecture firm, it would be important that someone from that firm, preferable the design architect, be involved in the selection panel. A consultant should be used until you have a full time arts administrator. Many of your citizens will find this very interesting and educate themselves to be a part of future committees. This might be the impetus for a community outreach program on public art and a docent program as the Artists install their pieces. The consultant will help you with marketing and community involvement ideas with the projects. Sources and Use of Funds Reference Ordinance #2006-37, Section 4 It is suggested that graduate students doing internships in library science, MBA programs and the ' Arts will be asked to apply for grants for specific projects on a semi-annual basis. This position can be further developed with the community college program until and even after a full time arts coordinator is hired. These grant seeking documents for capital purposes should be included in the Percent for Art Accounts. Each year fifteen (15) percent of the budget should immediately be put into an interest-bearing account for the future years. This will eventually be used for restoration and repair in the future on public art pieces with leftover monies used for projects that have been earlier determined that are City space not connected to the CIP. Annual Public Art Work Plan Ordinance No. 2006-37, Section 14(b) The Annual Public Art Work Plan as required in Section 14 (b)and as set up in this Guideline will be reviewed every two years by a committee appointed by the PAAB. This committee will review past projects, both CIP and other related programs and evaluate the progress made toward the 3 and 5 year ' Public Art Goals. Following this, future projects should be examined to see if they are on track with the goals and should be adjusted accordingly. ' Prior to each fiscal year there will be a review by the PAAB (or an appointed committee) of existing public art and its placement AND condition* within the City; and a budget needed to repair any work if needed, along with the projected CIP projects and their budgets. These, combined with any loan work(works) singularly or within exhibitions will form the Annual Public Art Work Plan. This will determine if it is then possible to have monies for any other direction of building on the community strengths that can be expanded from the overall community goals that cannot be reached through CIP projects. *a conservator will be hired to review each of the public art projects and report to the PAAB any necessary repair or conservation necessary' to maintain the work City of Wylie Public Arts Guidelines Plan Page 10 513257.v I Process & Procedures Artist Selection Panels: The Artist Selection Panel will be made of a mix of people who are somewhat knowledgeable in the areas of public art and aesthetics. A few of these people, with the guidance of a consultant, or public arts consultant, will be able to advise about the quality of the work of Artists under consideration. The panel should also have a citizen from the community, a user of the space, building, facility in, or on which the art will be placed, possibly the architect, or if it is to be an exterior project on a site, perhaps the landscape architect, and a member of Parks & Recreation if available. This balance helps to achieve the desired goal which brings the highest quality possible for the budget and process. In the beginning the process will be simple and straightforward. As the PAAB becomes more practiced in this endeavor and the funds are larger, and the lead time is longer, the process will be more creative. Marketing skills will call attention to Wylie. A call for art can go beyond regional. A dozen Artists can be chosen to compete or the PAAB can quietly zoom in on a few Artists that will give Wylie national and even international exposure. These and hundreds of other possibilities exist and will be easily explored as Wylie moves forward with its Public Art Program. The following are common processes for choosing Artists. The determining factor is budget and time. Limited Competition: Specific Artists are invited by the selection group to submit credentials and proposals. Open Competition: (Calls for entries for) Any Artist may submit credentials and proposals, subject to any requirements established by the Artist selection panel Open competitions will be sufficiently detailed to permit Artists to determine whether their work is appropriate to the project under consideration. Direct Selection: Artists are approached directly. This is usually something that happens in a situation when a project has to be done quickly, or within a certain budget and needs to be controlled. When this happens it is necessary to do a small call for submissions within a local area to "help" the main Artist to fulfill federal employment needs. Mixed Process: rkA This is a mix of all of the above. City of Wylie Public Arts Guidelines Plan Page 11 513257.v l 0 Project Implementation See Organizational Chart A for Initial start; the following is part of Step 4. The Following is the process requested by the Artist Selection Committee: The selection process can be one of the named ones under Process & Procedure or a combination of them. IREQUEST FOR ARTIST QUALIFICATIONS PROJECT: (Facility Name) (Address) (Address) I 1. Site Description: I This section describes the general public purpose of the facility or site and should also describe in specific detail the activities or operations that will take place once the capital improvement project is completed. It should note the level of public access, the estimate number of persons projected to use I facility, number and nature of employees, operating hours, nature of clientele, any unusual characteristics of operations, etc. The general location of site should be described: type of neighborhood, urban design considerations, approaches to the site, etc. Specific plans for the site I should be described to the extent that they have been developed. The architectural or engineering program should be attached, along with conceptual designs or schematics, if available. 2. Current Status of the Project: This notes whether the project has been funded and appropriated, and the source of funding. It provides the status of architect - or engineering - design consultant selection and identifies other design consultants if they have been selected. 3. Timetable: This projects the overall timetable for the project (schedule for conceptual design, schematics, working drawings, construction documents, bidding/contract award, construction, facility opening) with particular note of the periods during which Artist involvement would be required. Should also note, if possible, the level of Artist commitment required during each time period (i.e., 50% time, full-time, etc.) -U 4. Project Description: This section describes in detail the expected scope of services of the Artist. Will the Artist be a member of the project design team? What will be the Artist's relationship to the Architect? Subcontractor? Co-equal designer? With whom will the Artist contract? Will the Artist be working on the overall design or specific elements of the Architecture program? Typical elements, such as II fixtures and furnishings? Discreet artworks? How will these issues be resolved during the course of the design development? If the project is for the creation of a specific artwork, the nature of the desired work should be described in detail here. For example, if you are looking for an Artist to create a stained glass window, then the dimensions of the opening(s), structural considerations, related design elements, etc., should be detailed. City of Wylie Public Arts Guidelines Plan Page 12 513257.vl Li 5. Project Budget: This section should state the budget available for the project. Any limitations should be stated here. For instance, if the Artist's fee is limited to fifteen (15) percent of the budget for design, with the remainder for the actual fabrication and installation of artworks, that should be stated here. This section should also indicate whether the budget is inclusive of travel, overhead, insurance, site preparation, lighting and utilities, installation, etc. 6. Project Selection Panel: This section should identify the members of the selection panel who will be choosing the Artist(s) who will be recommended for the project. 7. Selection Process: This section should outline in some detail the process for the selection of Artists, includingwhat the respondents are being asked to submit, whether travel and honoraria are offered, whether the Artists will be asked to develop a proposal, etc. Typically, Artists will be asked to submit slides, or another form of previous work, a professional résumé and a brief statement of their response to the challenge offered by the project, not to exceed two typewritten pages. Up to five Artists will be selected to interview for the project. Finalists who are asked to prepare a proposal will normally be paid a small honorarium. The selection panel should always reserve the right to reject all proposals or applicants. 8. Pre-submittal Conference/Site Visits: This section should be included if there is an opportunity to visit the site prior to the submittals or whether there is a mandatory or optional pre-submittal meeting prior to submittal. If so, this section should indicate the time, date and place of the meeting, as well as a contact person. 9. Deadline: This section will contain the time and date by which the submittals are due, and should indicate whether this is a postmark deadline or a receipt deadline. This section should also indicate when Artists can expect to receive notice about the project. 10. Instructions: This section will contain specific instructions relating to the Artist submittals. They might for instance contain the following instructions: fb11 a. Entries will be accepted in two-dimensional form only. b. Submit: 1) up to twenty slides, one CD, or Flash Drive or photographs of 20 recent representative work, a list with annotation (10 copies), your current professional resume (10 copies) and a no-more-than two-page response to the opportunity presented by the project(10 copies). c. It is emphasized that specific proposals for the artworks are not requested at this time and will not be reviewed. d. Include a self-addressed, stamped envelope with sufficient postage to cover the return of visuals. Only slides, CD's and photographs will be returned. City of Wylie Public Ails Guidelines Plan Page 13 513257.v 1 e. Every work should be labeled on the front of the slide with the Artist's name, the title of the work, the medium, dimensions and date of creation. An arrow should indicate the top of the slide. f. Every item in the Artist's submittal should be labeled with the Artist's name. g. Artists whose work, by its nature, cannot be shown through the media listed above should contact(Person and phone number), to make special arrangements. h. All materials must be contained in a single envelope not to exceed 16" X 20". Only one entry per envelope. Artists submitting to other projects should make separate submittals. Entries should be addressed to: (Project Name) Wylie Public Arts Advisory Board Street Address Wylie, TX Zip Code i. While every precaution will be taken to prevent the loss or damage to entries, the Wylie Public Arts Advisory Board, its staff and selection panels assume no responsibility in the case of loss or damage to the items submitted. j. The Wylie Public Arts Advisory Board reserves the right to duplicate materials for its Artists registry. Artists not wishing their work duplicated for the registry should indicate that in their submittal. k. All Artists who submit for this project will be notified by mail of the selection panel's decision. No information regarding the decision will be released by telephone. I. Artists who wish to be notified that their submittal has been received should include a stamped, self-addressed postcard that will be mailed back to them upon receipt of the submittal. PROGRAM ADMINISTRATION: Collection Management Maintenance& Conservation. Artists will be required to provide the Wylie PAAB with information about methods and frequency of routine maintenance during the time of installation. The Coordinator will make periodic checks as suggested by the Artists for each work. Financing Ordinance No. 2006-37, Section 4(a), designates that funding for the Public Arts Program shall be provided by annually designating one (1) percent of eligible CIP funding for public art. There will be established within the fund an interest bearing account that is funded for future maintenance by each project. City of Wylie Public Arts Guidelines Plan Page 14 513257.v1 1 * exceptions will be allowed with special review by a sub-committee of the PAAB. Next Steps The public art program and its auxiliary programs will grow rapidly out of the process and fulfillment of the initial projects. This is the time to sit down and review the 3 and 5 year goals that were made by the PAAB and to take a closer look at your downtown commercial area and what can be done to focus on it beyond the neighborhood. Quickly a cohesive pattern will emerge for what NEEDS TO HAPPEN for your downtown commercial area to: 1. Attract more business, and more businesses. 2. To start filling in the gaps, visual and otherwise that will be very unique to you, the citizens ' of Wylie, rather than echoing or thinking like towns and cities nearby do. 3. To excite the citizens living IN Wylie about Public Art and Art in all forms, music, performance including theater and dance and to begin to participate both physically and ' philanthropically in all of those next steps that will happen by taking these first steps. The program will be ready to be embraced by a large number of people that have not previously participated. There will be a plan to include this eagerness without straining the existing budget. There will be planned fund raisers that will fund local Artists and craftsman, who can also work with the community and the public school system to increase awareness, create community projects and perhaps by seeking in kind donations from local merchants make special annual festivals really something to look forward to. This type of project will include things as simple as doing identifying markers on bike paths, footpaths, trails (information systems, too), along with designing small bridges over creeks and low space,designing public flower gardens and many community projects. There will be an effort to include commercial companies, large and small, both within the town, and adjacent to the town as part of the "make Wylie a place to he, " enjoy, eat, stay... any that are part of your goals. Community Programs Participation & Reaching out to all parts of the community Partnering to Enliven the Arts Through the Wylie Public Information Officer, the PAAB will solicit the use of local press and radio to let the community of Wylie know what is happening at various stages of the CIP process AFTER the decisions have been made. When possible, the Artist will he encouraged to stay an extra day to do a public presentation and to work with the public school at whatever level the PAAB feels would be most beneficial to the community. As soon as the installation is well enough underway the public will be invited to come and watch, sometimes turning it into a public event/picnic kind of affair with local restaurants supplying a main dish and interested citizens bringing auxiliary food: a sort of "feed the starving Artist" gathering. Citizens will be encouraged to do a face to face question session with the Artists. This will lead to citizen driven events and fund raisers, school participation, and employee participation. City of Wylie Public Arts Guidelines Plan Page 15 513257.v1 The Back Porch (A Place to Gather) Through the Public Information Officer, the local newspaper will be asked to publish information about the happenings in the Visual and Performing Arts in Wylie. The local radio station will be asked to participate in a 10-minute session once a month or every two weeks as a public service. The new Municipal Complex "Back Porch" seems to be the most logical place to gather for community meetings, events, sharing, performances and art events. The library will have a semi- permanent space located inside for temporary art and related exhibitions. It will also be the place to show moquettes for final choices for those larger competitions for CIP's when appropriate. It will also serve as a space for local and regional art fairs and exhibitions, craft fairs in co-ordination with an annual arts & crafts, home - type event. This space would come under the jurisdiction of the City Council and then the Public Arts Advisory Board, when the event was applicable. The funding would have to be approved by the City Council. The temporary art exhibitions would be subject to all of the rules and regulations that would be currently in effect for the PAAB and the PAGP. Policy for Local vs. Non-local Artists The City of Wylie should seek Artists of the highest quality, as suitable for the project regardless of their location. Unfortunately, the budget frequently has restraints to prevent this. A project's funding is one of the key guides to deciding how to resolve this. It is important to achieve some balance of work by Artist of regional, national and local reputation. In some cases, it is desirable to have a very high profile Artist work on a project. When the budget is available to have an important name Artist, this can be an opportunity to bring one or two local Artists on the team as participants or local "liaisons". If it is an on-going, day to day project, this can be an opportunity for a local Artist(s) to do the work. This is true when an Artist is needed who is very familiar with the habits of the community (local parks, memorials that are specific to a region, and similar situations.). This is the time it is wise to spend money on a seasoned consultant on an hourly or fee base to guide you. Gifts or Loans of Artwork The Guidelines Plan for the City of Wylie has very specific guidelines for the acceptance of Gifts or Loans of Artwork. The same guidelines will apply to the PAAB. i U City of Wylie Public Arts Guidelines Plan Page 16 513257.v1 AGREEMENT BETWEEN THE CITY OF WYLIE,TEXAS (CITY) AND 'ARTIST'S NAME] (ARTIST) FOR THE FABRICATION AND INSTALLATION OF THE PROPOSED [PROJECT] [PROJECT LOCATION] (PROJECT) made as of the day of in the Year 2008 BETWEEN the City: The City of Wylie, Texas 2000 State Highway 78 Wylie, Texas 75098 Telephone 972-442-8100 Facsimile and the Artist(s): [Name] [Address] [City, State, Zip] Telephone Facsimile for the following Project: Fabrication and Installation of the proposed [Name of Project] The City and the Artist agree as set forth below. THIS AGREEMENT is made and entered by and between the City of Wylie, Texas, a Home-Rule Municipal Corporation, hereinafter referred to as (the "City"), and [Name of Artist] hereinafter referred to as (the "Artist"), to be effective from and after the date as provided herein, hereinafter referred to as(the"Agreement"). WHEREAS, the City desires to engage the services of the Artist to fabricate and install the proposed [Name of Project and Project Location], hereinafter referred to as the"Project": and WHEREAS, the Artist desires to render such services for the City upon the terms and conditions provided herein. NOW,THEREFORE, KNOW ALL PERSONS BY THESE PRESENTS: That for and in consideration of the covenants contained herein, and for the mutual benefits to be obtained hereby, the parties hereto agree as follows: City of Wylie Public Arts Guidelines Plan Page 17 513257.v I I I ARTICLE 1 IARTIST'S SERVICES 1.1 Employment of the Artist - The City hereby agrees to retain the Artist to perform the I services set forth herein in connection with the Project. Artist agrees to perform such services in accordance with the terms and conditions of this Agreement. Scope of Services - The parties agree that Artist shall perform such services as are set forth I1.2 and described in Exhibit "A", which is attached hereto and incorporated herein by reference for all purposes. The parties understand and agree that deviations or modifications to the scope of services described in Exhibit "A", in the form of written change orders, may be authorized from time to time Iby the City. 1.3 Schedule of Work - The Artist agrees to commence work immediately upon execution of I this Agreement and receipt of first payment, and to proceed diligently with said work to completion as described in the Completion Schedule/Project Billing/Project Budget attached hereto as Exhibit "B" and incorporated herein by reference for all purposes, but in no event shall the Project be I completed any later than twelve (12) months following written notice from City that it has acquired the necessary, as solely determined by the City, easement at the location where the Artwork made the subject of this Agreement will be erected. In this connection, the parties hereto agree that within ten (l0) days of securing said easement, Exhibit "B" of this Agreement shall be amended in writing to Ireflect the agreed upon Project Completion Schedule timeline. ARTICLE 2 ITHE CITY'S RESPONSIBILITIES 2.1 Project Data - The City shall furnish required information, that it currently has in its I possession, as expeditiously as necessary for the orderly progress of the work, and the Artist shall be entitled to rely upon the accuracy and completeness thereof. I 2.2 City Project Manager - The City shall designate. when necessary, a representative authorized to act on the City's behalf with respect to the Project(the"Project Manager"). The City or such authorized representative shall examine the documents submitted by the Artist and shall render I any required decisions pertaining thereto as soon as practical so as to avoid unreasonable delay in the progress of the Artist's services. I ARTICLE 3 ARTIST'S COMPENSATION 3.1 Compensation for Artist's Services - As described in "Article 1, Artist's Services", I compensation for this Project shall be [Written Dollar Amount] ($ Dollar Amount) ("Artist's Fee") and will cover all services to be rendered and materials to be provided in accordance with this Agreement. The Artist's Fee shall be paid in accordance with Article 3 and the Completion I Schedule/Project Billing/Project Budget as set forth in Exhibit "B", attached hereto. The final fifteen (15) percent of the Artist's Fee, or [Fifteen Percent Written Dollar Amount] ($Dollar Amount) shall not be paid until the Artist has completed, delivered and installed, where applicable, all of the IlArtwork services and tasks described in Exhibits"A" and"B". attached hereto. 3.2 Invoices—No payment to the Artist shall be made until Artist tenders an invoice to the City. Payments are payable to the Artist within thirty (30) days from the date of invoice as long as the invoice is mailed to City within three (3) days of the date of the invoice. Invoices are to be mailed to City immediately upon completion of each individual task listed in Exhibit "A". If any invoice I City of Wylie Public Arts Guidelines Plan Page 18 513257.v1 U remains outstanding and unpaid for more than sixty (60) days from the date of invoice, and Artist has fully performed its obligations as set forth herein. the Artist has the option upon written notice to the City, to suspend all work specified under this Agreement until the account is brought current. Continued performance and/or completion of work by the Artist under this Agreement shall resume upon the payment of the earned fees by the City. 3.3 Failure to Pay - Failure of the City to pay an invoice, for a reason other than cause. to the Artist within sixty(60) days from the date of the invoice shall grant the Artist the right, in addition to any and all other rights provided, to, upon written notice to the City, refuse to render further services to the City and such act or acts shall not be deemed a breach of this Agreement. The City shall not be required to pay any invoice submitted by the Artist if the Artist breached any provision(s)herein. 3.4 Adjusted Compensation - If the Scope of the Project or if the Artist's Services are materially changed, the amounts of the Artist's compensation shall be equitably adjusted as approved by City. Any additional amounts paid to the Artist as a result of any material change to the Scope of the Project shall be agreed upon in writing by both parties before the services are performed. 3.5 Project Suspension - If the Project is suspended or abandoned in whole or in part for more than three (3) months, Artist shall be entitled to compensation for any and all work completed to the satisfaction of City in accordance with the provisions of this Agreement prior to suspension or abandonment. In the event of such suspension or abandonment, Artist shall deliver to City all finished or unfinished documents, data, studies, surveys, drawings, maps, models, reports, photographs and/or any other items prepared by Artist in connection with this Agreement prior to Artist receiving final payment. if the Project is resumed after being suspended for more than three(3) months. the Artist's compensation shall be equitably adjusted as approved by the City. Any additional amounts paid to the Artist after the Project is resumed shall be agreed upon in writing by both parties before the services are performed. ARTICLE 4 OWNERSHIP AND COPYRIGHT 4.1 Ownership of Work - The Project is the property of the City, and the Artist shall not make any duplicate work of the same or substantially similar size, nor shall the Artist grant permission to others to do so except with the written permission of the City. The City shall be entitled to copies of the plans and the maquette, which are prepared by the Artist in connection with the development and fabrication of the Project under this Agreement. The ownership of the [type of artwork] is transferred to the City upon full payment of Artwork described in Exhibits "A" and "B"attached hereto. 4.2 Ownership of Copyright - Artist shall retain the copyright to the Artwork. Artist shall take all steps, at his own expense, to protect the copyright of the Artwork. 4.3 License to City - The Artist irrevocably licenses the City, its employees, representatives, officers and agents, the right to make photographs. two dimensional reproductions. and adaptations of the work for educational, public relations, arts promotional and other non-commercial purposes. For the purposes of this Agreement. the following, among others, are deemed to be reproductions and/or adaptations for non-commercial purposes: reproduction in exhibition catalogues, websites, books, slides, photographs, postcards, posters. and calendars; in magazines, books. art and news sections of newspapers; in general books and magazines not primarily devoted to art but of an educational, historical or critical nature; slides, videos and film strips not intended for a mass audience, and television from stations operated for educational purposes or on programs for educational and news purposes from all stations. City of Wylie Public Arts Guidelines Plan Page 19 513257.%1 4.4 Copyright Notice — The City undertakes to use its reasonable efforts to include in any ' reproductions which it makes of the Artwork a copyright notice in the following form: Copyright [Artist Name] or CO [Artist Name] t4.5 Representations and Warranties Regarding Copyright — The Artist represents and warrants that the Artwork is an original creation of Artist's and will not infringe the copyright, ' trademark, or other intangible rights of any third party. ARTICLE 5 FABRICATION 5.1 Specifications — Artist will fabricate the Artwork, or cause it to be fabricated, in substantial conformity with the Design approved by City as set forth in Exhibit"A". 5.2 Changes — Any significant changes to the Artwork by either Artist or as requested by City will be approved in writing by the other party. For purposes of this Agreement, a"significant change" ' will mean any change, including but not limited to, a change in the scope, design, color, size, or material of the Artwork, which affects cost, installation, site preparation, maintenance and concept as represented in the Design described in Exhibit "A". If Artist wishes to make a significant change to the Artwork, he/she must request written approval from the City of the change in writing at the address provided in Section 14. City will provide a written response within thirty (30)calendar days. ' 5.3 Review of the Artwork — The City will be given access to the Artwork during reasonable business hours at Artist's or fabricator's studio in order to review the Artwork and Artist's or fabricator's progress with fabrication of the Artwork. Alternatively, the City requests and shall be given photographic documentation of Artist's progress to verify each stage that triggers payment pursuant to Section 3.1 above. 5.4 Notification of Fabrication Completion — Artist will notify the City in writing pursuant to ' Section 15 below when the Artwork is completed and ready for delivery. Designated representatives of the City will have the opportunity to inspect the Artwork for conformity with the design and structural requirements prior to delivery and to give written approval or disapproval of the Artwork ' for thirty (30) business days following notice from the Artist. As an alternative to the studio inspection, photographic documentation may be submitted to the City upon completion of the Artwork. 5.5 Preparation of Site — Due to the nature of the streetscape project and installation of the Artwork, cooperation from the City's designated Landscape Architect is required. City' will provide Artist with the specifications and drawings for the specific area at the site where the Artwork is to be installed. Artist is responsible for obtaining and forwarding to City design drawings and calculations for the installation of the Artwork prepared by a professional structural engineer. The drawings will illustrate the Artwork's support system, including without limitation, connection to the base. The Landscape Architect will utilize these drawings and if, during installation, the Artwork is found to differ from the specifications noted in the drawings, it will be the Artist's responsibility to remedy the discrepancy and bring the Agreement into conformance with the drawings. 5.6 Warranty of Craftsmanship—The Artist warrants that the Artwork will be free of defects in workmanship and materials. In the event that any defects become apparent in the workmanship or materials within five (5) years of the execution of this Agreement. Artist will remedy any defects at Artists sole cost and expense. City of Wylie Public Arts Guidelines Plan Page 20 513257.vI ARTICLE 6 STORAGE 6.1 Storage Costs - Artist will make all efforts to coordinate installation such that the Artwork will not need to be stored prior to installation. If the Artwork is to be installed within fourteen (14) days of its delivery date to the designated site, and is to be stored temporarily at a location at the site, the Artist is responsible for ensuring the safety of the Artwork until the permanent installation is completed. The Artist will be responsible for any and all costs associated with storing the Artwork, including but not limited to, the cost of transporting the Artwork to and from the storage facility, from the date mutually agreed upon in writing by the Artist and City for delivery to the site until the Artwork is permanently installed. lf, for reasons outside of the control of the Artist, the Artwork will not be able to be permanently installed within fourteen (14)days of its arrival date on site, as mutually agreed upon in writing by the Artist and City, and it is necessary to store the Artwork for more than fourteen (14) days prior to the permanent installation, the City must notify the Artist prior to delivery of the Artwork to the site. Storage of the Artwork will be at a location mutually agreed upon in writing by the Artist and City. Any and all costs associated with storing the Artwork, including but not limited to, the cost of transporting the Artwork from the storage facility, shall be apportioned between City and Artist as follows: • first day (as mutually agreed upon in writing by Artist and City for delivery to the site) of storage through day 14—Artist • day 15 until the date the Artwork is permanently installed--City 6.2 Storage Requirements - If the City is providing on-site storage, the City will provide a locked storage facility to adequately, as solely determined by the City, contain the Artwork and the materials and supplies reasonably required by Artist for the permanent installation of the Artwork. ARTICLE 7 FINAL APPROVAL OF ARTWORK Within ten (10) business days of the permanent installation of the Artwork, the City will inspect the Artwork to determine whether it conforms to all of the requirements of this Agreement. If the City desires any modifications to the Artwork or finds that any aspect of the Artwork is not in conformance with this Agreement, the City will notify Artist in writing within seven (7) business days of the inspection. Artist will have an opportunity to address and cure any defects, requests or concerns of the City within fifteen (15) days of the date of the City's notice provided pursuant to Article 7. ARTICLE 8 INTEGRITY OF THE WORK 8.1 Repairs and Maintenance - The City undertakes to exercise reasonable care to protect, repair, and maintain the work. Artist agrees to cooperate with and advise the City in connection with any such non-routine maintenance, including, without limitation, damage by acts of God, vandalism, conservation and/or replacement of any portion of the Artwork to the extent that he or she is able to do so. City of Wylie Public Arts Guidelines Plan Page 21 513257.v l 1 During Artist's lifetime, the City will not undertake any non-routine maintenance on the Artwork without attempting to consult with the Artist or his or her authorized representative unless an emergency requires the City to do so. 8.2 Relocation of the Work— To the extent that the Artwork is capable of being relocated, the City shall have the right to do so. If feasible, the City shall attempt to consult with the Artist concerning the relocation of the Artwork prior to any such relocation; however, the Artist's approval is not required for the relocation, if any. If the Artist is not pleased with such relocation, he or she shall have the right to renounce credit for the Artwork. If Artist renounces credit for his Artwork,this would include, among other things, relinquishment and abandonment of the copyrights described herein. 8.3 Credit — The City agrees, at its own expense, to prepare and install at or near the Project a public notice, the form and exact location of which shall be solely determined by City, giving Artist credit for the creation of the Artwork. ARTICLE 9 INSURANCE COVERAGE Artist shall provide and maintain the types and amounts of insurance set forth herein for and during all aspects and phases of this Project. Artist shall be required to provide and maintain general liability insurance with a minimum of One Million and No/100 Dollars ($1,000,000.00) per occurrence and Two Million and No/100 Dollars ($2,000,000.00) aggregate. In addition, Artist shall provide and maintain insurance for loss (including theft, fire and damage) and employee health and disability insurance, as well as any statutorily required workers' compensation insurance. All insurance and certificate(s)of insurance shall contain the following provisions: 1. Name the City, its officers, agents. representatives, and employees as additional insureds as to all applicable coverage with the exception of workers' compensation insurance. 2. Provide for at least thirty (30) days prior written notice to the City for cancellation, non-renewal, or material change of the insurance. 3. Provide for a waiver of subrogation against the City for injuries, including death, property damage, or any other loss to the extent the same is covered by the proceeds of insurance. Insurance company qualification: All insurance companies providing the required insurance shall be authorized to transact business in Texas and rated at least "A" by AM Best or other equivalent rating service. Certificate of insurance: A certificate of insurance evidencing the required insurance shall be submitted no later than the date of the execution of this Agreement. If this Agreement is renewed or extended by the City. a certificate of insurance shall also be provided to the City prior to the date the Agreement is renewed or extended. ARTICLE 10 AUDITS AND RECORDS/PROHIBITED INTEREST/VENDOR DISCLOSURE The Artist agrees that at any time during normal business hours and as often as City may deem necessary, Artist shall make available to representatives of the City for examination all of its records City of Wylie Public Arts Guidelines Plan Page 22 5I3257.v1 with respect to all matters covered by this Agreement. and will permit such representatives of the City to audit, examine, copy and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel. conditions of employment and other data relating to all matters covered by this Agreement, all for a period of four (4) years from the date of final settlement of this Agreement or for such other or longer period, if any, as may be required by applicable statute or other lawful requirement. The Artist agrees that it is aware of the prohibited interest requirement of the City Charter, which is repeated on the Affidavit, and will abide by the same. Further, a lawful representative of Artist shall execute the Affidavit attached hereto as Exhibit "C" and incorporated herein by reference for all purposes. Artist understands and agrees that the existence of a prohibited interest during the term of this Agreement will render the Agreement void able. The Artist agrees that it is further aware of the vendor disclosure requirements set forth in Chapter 176, Local Government Code, as amended, and will abide by the same. In this connection, a lawful representative of the Artist shall execute the Conflict of Interest Questionnaire, Form CIQ, attached hereto as Exhibit"D"and incorporated herein for all purposes. ARTICLE 11 TERMINATION OF AGREEMENT/REMEDIES II.1 Artist Default — Failure or refusal of the Artist to perform any act herein required, unless mutually agreed to in writing by the City and the Artist shall constitute a default. In the event of a default, in addition to any other remedy available to the City, this Agreement may be terminated by the City upon ten (10) day written notice. Such notice does not waive any other legal remedies available to the City. 11.2 Conditions for Termination of Agreement Other than Artist's Default — If the City deems, in its sole discretion, the Project design is inappropriate or unworkable for the site, or if the deadlines specified herein are not met due, in whole or in part, to the Artist's actions and/or omissions, or if cost estimates indicate that the Project cannot be completed within the Project budget, the City retains the right to terminate this Agreement and is released from the obligation to enter into fabrication and installation of the Artist's design concept for the Project. In the event of any termination, Artist shall deliver to City all work, entirely or partially completed. The Artist shall receive as compensation, full payment for services satisfactorily, as solely determined by the City, performed as outlined in Exhibit "B", as applicable, to the date of the termination notice received. The City shall make this final payment within thirty (30)days of notifying the Artist. The rights and remedies provided by this Agreement are cumulative, and the use of any one right or remedy by either party shall not preclude or waive its rights to use any or all other remedies. These rights and remedies are given in addition to any other rights the parties may have by law, statute, ordinance or otherwise. ARTICLE 12 DISPUTE RESOLUTION/MEDIATION In addition to all remedies at law, the parties may resolve/mediate any controversy, claim or dispute arising out of or relating to the interpretation or performance of this Agreement. or breach thereof, by voluntary mediation to be conducted by a mutually acceptable mediator. City of Wylie Public Arts Guidelines Plan Page 23 ;132;7.v I ARTICLE 13 INDEMNITY ARTIST SHALL RELEASE, DEFEND, INDEMNIFY AND HOLD HARMLESS CITY AND ITS CITY COUNCIL MEMBERS, OFFICERS, AGENTS, REPRESENTATIVES AND EMPLOYEES FROM AND AGAINST ALL DAMAGES, INJURIES (INCLUDING DEATH), CLAIMS, PROPERTY DAMAGES (INCLUDING LOSS OF USE), CLAIMS FOR PATENT, TRADEMARK AND/OR COPYRIGHT ' INFRINGEMENT AND/OR ANY OTHER INTELLECTUAL PROPERTY AND/OR PROPRIETARY CLAIM, LOSSES, DEMANDS, SUITS, JUDGMENTS AND COSTS, INCLUDING REASONABLE ATTORNEY'S FEES AND EXPENSES (INCLUDING ATTORNEYS' FEES AND EXPENSES INCURRED IN ENFORCING THIS INDEMNITY), CAUSED BY THE NEGLIGENT, GROSSLY NEGLIGENT, AND/OR INTENTIONAL ACT AND/OR OMISSION OF ARTIST, ITS OFFICERS, AGENTS, REPRESENTATIVES, EMPLOYEES, SUBCONTRACTORS, LICENSEES, INVITEES OR ANY OTHER THIRD PARTIES FROM WHOM ARTIST IS LEGALLY RESPONSIBLE, IN ITS/THEIR PERFORMANCE OF THIS AGREEMENT AND/OR ARISING OUT OF GOODS AND/OR SERVICES PROVIDED BY ARTIST PURSUANT TO THIS AGREEMENT, REGARDLESS OF THE JOINT OR CONCURRENT NEGLIGENCE OR STRICT LIABILITY OF THE CITY (HEREINAFTER"CLAIMS"). THIS INDEMNIFICATION PROVISION AND THE USE OF THE TERM "CLAIMS" IS ALSO SPECIFICALLY INTENDED TO APPLY TO, BUT NOT LIMITED TO, ANY AND ALL CLAIMS, WHETHER CIVIL OR CRIMINAL, BROUGHT AGAINST CITY BY ANY GOVERNMENT AUTHORITY OR AGENCY RELATED TO ANY PERSON PROVIDING SERVICES UNDER THIS AGREEMENT THAT ARE BASED ON ANY FEDERAL IMMIGRATION LAW AND ANY AND ALL CLAIMS, DEMANDS, DAMAGES, ACTIONS AND CAUSES OF ACTION OF EVERY KIND AND NATURE, KNOWN AND UNKNOWN, EXISTING OR CLAIMED TO EXIST, RELATING TO OR ARISING OUT OF ANY EMPLOYMENT RELATIONSHIP BETWEEN ARTIST AND HIS EMPLOYEES OR SUBCONTRACTORS AS A RESULT OF THAT SUBCONTRACTOR'S OR EMPLOYEE'S EMPLOYMENT AND/OR SEPARATION FROM EMPLOYMENT WITH ARTIST, INCLUDING BUT NOT LIMITED TO, ANY DISCRIMINATION CLAIM BASED ON SEX, SEXUAL ORIENTATION OR PREFERENCE, RACE, RELIGION, COLOR, NATIONAL ORIGIN, AGE OR DISABILITY UNDER FEDERAL, STATE OR LOCAL LAW, RULE OR REGULATION, AND/OR ANY CLAIM FOR WRONGFUL TERMINATION, BACK PAY, FUTURE WAGE LOSS, OVERTIME PAY, EMPLOYEE BENEFITS, INJURY SUBJECT TO RELIEF UNDER THE WORKERS' COMPENSATION ACT OR WOULD BE SUBJECT TO RELIEF UNDER ANY POLICY FOR WORKERS COMPENSATION INSURANCE, AND ANY OTHER CLAIM, WHETHER IN TORT, CONTRACT OR OTHERWISE. ARTIST IS EXPRESSLY REQUIRED TO DEFEND CITY AGAINST ALL SUCH CLAIMS. IN ITS SOLE DISCRETION, CITY SHALL HAVE THE RIGHT TO APPROVE OR SELECT DEFENSE COUNSEL TO BE RETAINED BY ARTIST AT A REASONABLE AND CUSTOMARY COST, IN FULFILLING ITS OBLIGATION HEREUNDER TO DEFEND AND INDEMNIFY CITY, UNLESS SUCH RIGHT IS EXPRESSLY WAIVED BY CITY IN WRITING. CITY RESERVES THE RIGHT TO PROVIDE A PORTION OR ALL OF ITS OWN DEFENSE; HOWEVER, CITY IS UNDER NO OBLIGATION TO DO SO. ANY SUCH ACTION BY CITY IS NOT TO BE CONSTRUED AS A WAIVER OF ARTIST'S OBLIGATION TO DEFEND CITY OR AS A WAIVER OF ARTIST'S OBLIGATION TO INDEMNIFY CITY PURSUANT TO THIS AGREEMENT. ARTIST SHALL RETAIN CITY APPROVED DEFENSE COUNSEL WITHIN SEVEN (7) BUSINESS DAYS OF CITY'S WRITTEN NOTICE THAT CITA IS INVOKING ITS RIGHT TO INDEMNIFICATION UNDER THIS AGREEMENT. IF ARTIST FAILS TO RETAIN COUNSEL WITHIN SUCH TIME PERIOD, CITY SHALL HAVE THE RIGHT TO City of Wylie Public Arts Guidelines Plan Page 24 >li257.vI RETAIN DEFENSE COUNSEL ON ITS OWN BEHALF, AND ARTIST SHALL BE LIABLE FOR ALL COSTS INCURRED BY CITY. ARTICLE 14 NOTICES Artist agrees that all notices or communications to City permitted or required under this Agreement shall be delivered to City at the following addresses: [Name] Arts Contract Manager City of Wylie 2000 State Highway 78 Wylie, Texas 75098 City agrees that all notices or communication to Artist permitted or required under this Agreement shall be delivered to Artist at the following address: [Artist Name] [Address] [City, State, Zip] Any notice provided for under the terms of this Agreement by either party to the other shall be in writing and may be effected by registered or certified mail, return receipt requested. All notices or communication required to be given in writing by one party or the other shall be considered as having been given to the addressee on the date such notice or communication is postmarked by the sending party. Each party may change the address to which notice may be sent to that party by giving notice of such change to the other party in accordance with the provisions of this Agreement. ARTICLE 15 MISCELLANEOUS e15.1 Complete Agreement - This Agreement, including the exhibits hereto labeled "A" through "D", all of which are incorporated herein for all purposes, constitute the entire agreement by and between the parties regarding the subject matter hereof and supersedes all prior and/or contemporaneous written and/or oral understandings. This Agreement may not be amended, supplemented, and/or modified except by written agreement duly executed by both parties. To the extent that any provision of this Agreement should conflict with the provisions of an exhibit, the provisions of this Agreement shall prevail. 15.2 Assignment and Subletting - The Artist agrees that neither this Agreement nor the work to be performed hereunder will be assigned or sublet without the prior written consent of the City. The Artist further agrees that the assignment or subletting of any portion or feature of the work or materials required in the performance of this Agreement shall not relieve the Artist of its full obligations to the City as provided by this Agreement. All such approved work performed by assignment or subletting shall be billed through Artist,and there shall be no third party billing. 15.3 Successors and Assigns - City and Artist, and their partners, assigns, successors, subcontractors, executors, officers, agents, employees, representatives, and administrators are hereby bound to the terms and conditions of this Agreement. City of Wylie Public Arts Guidelines Plan Page 25 513257.vl 1 15.4 Severability - In the event a term, condition, or provision of this Agreement is determined to be invalid, illegal, void, unenforceable, or unlawful by a court of competent jurisdiction, then that term, condition, or provision, shall be deleted and the remainder of the Agreement shall remain in full force and effect as if such invalid, illegal, void, unenforceable or unlawful provision had never been contained herein. 15.5 Venue - This entire Agreement is performable in Collin County, Texas and the venue for any action related directly or indirectly, to this Agreement or in any manner connected therewith shall be ' Collin County,Texas, and this Agreement shall be construed under the laws of the State of Texas. 15.6 Execution/Consideration - This Agreement is executed by the parties hereto without coercion or duress for any substantial consideration, the sufficiency of which is forever confessed. 15.7 Authority - The individuals executing this Agreement on behalf of the respective parties below represent to each other that all appropriate and necessary action has been taken to authorize the individual who is executing this Agreement to do so for and on behalf of the party for which his or her signature appears, that there are no other parties or entities required to execute this Agreement in order for the same to be an authorized and binding agreement on the party for whom the individual is signing this Agreement and that each individual affixing his or her signature hereto is authorized to do so, and such authorization is valid and effective on the date thereof. 15.8 Waiver - Waiver by either party of any breach of this Agreement, or the failure of either party to enforce any of the provisions of this Agreement, at any time, shall not in any way affect, limit or waive such party's right thereafter to enforce and compel strict compliance. 15.9 Headings - The headings of the various sections of this Agreement are included solely for convenience of reference and are not to be full or accurate descriptions of the content thereof. 15.10 Multiple Counterparts - This Agreement may be executed in a number of identical counterparts, each of which shall be deemed an original for all purposes. A facsimile signature will also be deemed to constitute an original if properly executed. 15.11 Sovereign Immunity — The parties agree that the City has not waived its sovereign immunity by entering into and performing its obligations under this Agreement. 15.12 Representations — Each signatory represents this Agreement has been read by the party for which this Agreement is executed and that such party has had the opportunity to confer with its counsel. 15.13 Miscellaneous Drafting Provisions — This Agreement shall be deemed drafted equally by all parties hereto. The language of all parts of this Agreement shall be construed as a whole according to its fair meaning, and any presumption or principle that the language herein is to be construed against any party shall not apply. 15.14 Death of Artist — In the event the Artist dies or becomes incapacitated during the term of this Agreement, the fabrication, delivery, and installation of the Artwork shall be completed pursuant to the Artist's design, conception, and plans by [Backup Artist Name. Address, City, Street Zip, and Phone Number]. City of Wylie Public Arts Guidelines Plan Page 26 513�57.vl 15.15 No Third Party Beneficiaries — Nothing in this Agreement shall be construed to create any right in any third party not a signatory to this Agreement, and the parties do not intend to create any third party beneficiaries by entering into this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement and caused this Agreement to be effective on the latest day as reflected by the signatures below. EFFECTIVE DATE: CITY: ARTIST: The City of Wylie,Texas By: By: Mindy Manson, City Manager Print Name: Title: Artist I Approved as to Form: By: Abernathy, Roeder, Boyd &Joplin, P.C. City Attorneys I 1 U 1 City of Wylie Public Arts Guidelines Plan Page 27 5I3257.%I STATE OF TEXAS § COUNTY OF COLLIN § BEFORE ME, the undersigned authority, a Notary Public in and for this State of Texas. on this day personally appeared MINDY MANSON, known to me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that she executed the same for the purpose and consideration expressed, and in the capacity therein stated. Given under my hand and seal of office this day of , 2008. Notary Public in and For the State of Texas STATE OF § COUNTY OF § BEFORE ME, the undersigned authority, a Notary Public in and for this State of , on this day personally appeared , Artist, known to me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that he/she executed the same for the purpose and consideration expressed, and in the capacity therein stated. Given under my hand and seal of office this day of , 2008. Notary Public in and For the State of 1 City of Wylie Public Arts Guidelines Plan Page 28 513257.v l EXHIBIT "A" SCOPE OF SERVICES AGREEMENT BETWEEN THE CITY OF WYLIE,TEXAS(CITY) AND [NAME OF ARTIST] (ARTIST) FOR THE FABRICATION AND INSTALLATION OF THE PROPOSED [NAME AND LOCATION OF PROJECT] (PROJECT) Project Description [Description of Project] To fabricate and install the proposed [Project], artist [Artist Name] will perform the following tasks: A) Following a site visit, submit final schematic drawings of the proposal, based upon submitted maquette to City staff and the Public Arts Advisory Board for their review and approval within sixty(60) days of the receipt of this agreement. These drawings will include: • Detailed information of every physical feature of the construction of the Artwork and its integration with the site with any proposed changes to the previously submitted concept highlighted. (Final Design). ■ A description of any issues involved in the construction, integration and maintenance of the Artwork. as well as any third party subcontractors needed to work on the project. ■ A final project budget breakdown not to exceed [Total cost]. • An installation timeline. B) Following formal approval of the Public Arts Advisory Board, the Artist shall submit drawings stamped by an engineer, licensed by the State of Texas and paid for by the Artist, for certification that the Artwork, foundation, and its connection will be structurally sound. C) The Artist shall fabricate and install the Artwork in substantial conformity with the approved design. Any significant changes in the concept, as defined in Article 5.2, must be approved by the City. It is the responsibility of the Artist to coordinate with the City, the Project Landscape Architect, and Contractor to ensure that the site is prepared to receive the Artwork. The City will be responsible for preparation of the site, including installation of the foundation and lighting. D) Upon completion of the permanent installation and clean-up of the site, the City Project Manager will inspect the work and give notice of acceptance, as provided in this Agreement. The Artist will complete the City's maintenance worksheet and submit it to the City within ten (10)days of City's final acceptance of the Artwork. 11 ti City of Wylie Public Arts Guidelines Plan Page 29 513257.v1 MAINTENANCE PROCEDURES Materials and Care Information Sheet(to be filled out by the artist and submitted upon completion of the project prior to final payment.) 1 Artist: Date: Title of Work: Media: Specific materials used(Brand name and type of all materials, i.e. type of paper and fiber content, mental alloy, chemical composition of patina,etc.) 1 Specific techniques used in the fabrication of the Artwork. (Airbrush painting, lost wax casting, TIG welding, etc.): Fabricator name and address(if other than artist): Installation materials and techniques(Attach as-built drawings as appropriate): 1 Recommended Maintenance procedures. (Be as specific as possible about techniques and materials): Cautions regarding maintenance, handling, etc: City of Wylie Public Arts Guidelines Plan Page 30 ;1 2S7vl EXHIBIT "B" COMPLETION SCHEDULE/PROJECT BILLING/PROJECT BUDGET AGREEMENT BETWEEN THE CITY OF WYLIE,TEXAS (CITY) AND [NAME OF ARTIST[ (ARTIST) FOR THE FABRICATION AND INSTALLATION OF THE PROPOSED [NAME AND LOCATION OF PROJECT[ (PROJECT) Completion Schedule and Project Billing TASK DESCRIPTION PAYMENT TIMELINE I Execution of Agreement and Notice to Proceed. Insurance documentation sent to City. 2 Submit final design and budget breakdown for approval to City Staff and Public Art Board. Stamped engineered drawings submitted. 3 Artist begins work on 4 Artist completes work on . City inspection and approval. 5 Additional work. 6 Additional work. 7 Additional work. 8 Delivery and installation. 9 Final acceptance by project manager, submit maintenance worksheets, dedication. TOTAL 1 1 S U City of Wylie Public Arts Guidelines Plan Page 31 513257 v1 EXHIBIT"C" 1 AFFIDAVIT THE STATE OF § COUNTY OF § , Artist, make this affidavit and hereby on oath state the following: I, and/or a person or persons related to me, have the following interest in a business entity that would be peculiarly affected by the work or decision on the project(check all that apply); Ownership of 10%or more of the voting shares of the business entity. Ownership of$2,500 or more of the fair market value of the business entity. _ Funds received from the business entity exceed 10%of my income for the previous year. Real property is involved and 1 have an equitable or legal ownership with a fair market value of at least $2,500. None of the above. _ A relative of mine has substantial interest in the business entity or property that would be affected by my decision of the public body of which I am a member. _ Other: Upon the filing of this affidavit with the City of Wylie, Texas, I affirm that no relative of mine, in the first degree by consanguinity or affinity as defined in Chapter 573 of the Texas Government Code, is a member of the public body which took action on the agreement. SIGNED this_day of , 20 1 Signature of Official/Title BEFORE ME, the undersigned authority, this day personally appeared and on oath stated that the facts hereinabove stated are true to the best of his/her knowledge or belief. Sworn to and subscribed before me on this day of , 20 . Notary Public in and for The State of My commission expires: City of Wylie Public Arts Guidelines Plan Page 32 sI3257.vl EXHIBIT "D" CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor or other person doing business with local governmental entity Page 2 J Name of local government officer with whom filer has affilitation or business relationship. (Complete this section only lithe ' answer to A,B,or C is YES.) This section item 5 including subparts A. B. C 8 D. must be completed for each officer with whom the filer has affiliation or business relationship Attach additional pages to this Form CIQ as necessary A Is the local government officer named in this section receiving or likely to receive taxable income from the filer of the questionnaire? Yes n No B Is the filer of the questionnaire receiving or likely to receive taxable income from or at the direction of the local government officer named in this section AND the taxable income is not from the local governmental entity/ nYes Ti No C Is the filer of this questionnaire affiliated with a corporation or other business entity that the local government officer serves as an officer or director,or holds an ownership of 10 percent or more/ Yes No D Describe each affiliation or business relationship 1 1 J Describe any other affiliation or business relationship that might cause a conflict of interest. U J 1 Signature of person doing business filth the governmental entity Date City of Wylie Public Arts Guidelines Plan Page 33 513257 vt EXHIBIT "E" (Ordinance No. 2006-37) 1 I 1 1 I 1 1 0 n I U a City of Wylie Public Arts Guidelines Plan Page 34 513?57.v1 EXHIBIT "E" ORDINANCE NO. 2006-37 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS, CREATING A NEW DIVISION OF THE WYLIE CODE OF ORDINANCES; ESTABLISHING A PUBLIC ARTS PROGRAM; AUTHORIZING THE ALLOCATION OF ONE PERCENT OF THE CITY'S CAPITAL IMPROVEMENT PROGRAM PROJECT COSTS FOR PUBLIC ART; ESTABLISHING A METHOD FOR CALCULATING PUBLIC ART APPROPRIATIONS OF CAPITAL PROJECTS; ESTABLISHING A PUBLIC ART PROJECT ACCOUNT; ESTABLISHING A PUBLIC ART ADVISORY BOARD; AND PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE. WHEREAS, the City of Wylie is renowned for its historic downtown and cultural heritage; and WHEREAS, the aesthetic nature and charm of Wylie is further enhanced by the arts and an awareness of the visual arts; and WHEREAS, cultural and artistic resources enhance the quality of life for individuals living in,working in, and visiting the City of Wylie; and WHEREAS, public art requires and deserves public funding; and WHEREAS, to further enhance public art in the City, the City Council determines it appropriate to provide a program for the City to require that visual art be included in City public works projects, where applicable, and that a portion of the cost of such project, where applicable,be allocated for the acquisition of visual art. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS: SECTION 1. Findings Incorporated. The findings set forth in the ordinance from which this division is derived are incorporated into the body of this division as if fully set forth herein. SECTION 2. Definitions. For the purposes of this division, the following terms, phrases,words and their derivation shall have the meaning given herein: (a) Art or Artwork means work in any permanent medium or combination of media produced by artists, who are generally recognized by critics and peers as professionals of serious intent and substantial ability. For the purposes of this division, the terms art and artwork do not include environmental landscaping or Ordinance No.2006-37 Establishing the Wylie Arts Board and Public Arts Program Page i the performing, or literary arts such as dance, music, drama, or poetry unless expressed in a mariner defined above. (b) Board when used herein shall mean the Public Art Advisory Board of the City of Wylie, Texas. (c) Board Member when used herein shall mean the members of the Public Art Advisory Board, excluding the City Manager who shall serve as an ex officio tmember of the board. (d) Capital Improvement Project or CIP when used herein shall mean projects that are funded by the City of Wylie or other government. (e) Capital Project Fund when used herein shall mean funds used for the ' acquisition of fixed assets or construction of major capital projects not being financed by proprietary or nonexpendable trust funds. ' (f) City when used herein shall mean the City of Wylie, Texas. (g) City Manager when used herein shall mean the City Manager of the City of Wylie, Texas, or his designee. (h) Enterprise Fund when used herein shall mean funds that are used to account for those operations that are financed and operated in a manner similar to private business or where Council has decided that the determination of revenues earned, cost incurred and/or net income necessary for management and accountability. (i) Wylie Public Art Collection when used herein shall mean all works of art located in the City of Wylie, Texas. ' (j) Public Arts Master Plan or Plan when used herein shall mean the public arts master plan of the City of Wylie, Texas, as it exists or may exist or may be amended. The public arts master plan shall include guidelines for the systematic selection of pieces of art, project descriptions, budgets, locations of art to be included in public spaces and recommended design approaches. (k) Public Arts Program when used herein shall mean the public arts program of the City of Wylie, Texas. SECTION 3. Establishment of Public Arts Program. The public arts program is hereby established to, among other things, promote and encourage public and private art programs, to further the development and awareness of, and interest in, the visual arts, to create an enhanced visual environment for city residents, to commemorate the city's rich cultural and ethnic diversity, to integrate the design work of artists into the development of the city's capital infrastructure improvements and to promote tourism and economic vitality in the city through the artistic design of public spaces. Ordinance No. 2006-3- Establishing the Wylie Arts Board and Public Arts Program Page 2 1 SECTION 4. Funding for the Public Arts Program. (a) Funding for the public arts program shall be accomplished by annually designating one (1) percent of eligible CIP funding for public art, which may be derived from the city's capital project fund, the enterprise fund and/or grants, but excluding appropriations for underground infrastructure improvements. The one (1) percent allocation shall be calculated based on the total of pre-design, design, and construction costs, less all costs for real property acquisition, demolition, furniture-fixtures-equipment and library books for any given CIP. In addition, the appropriation for the public arts program will be calculated only on the original appropriation for design and construction services, excluding ' any subsequent amounts appropriated for amendments and change orders. (b) Funds shall be used for the artist fees and costs related to the production and maintenance of artwork. Funds shall not be used for professional graphics, mass produced work, decorative or functional elements designed by a building architect as opposed to an artist commissioned for that purpose, landscape architecture or landscape gardening except where those elements are designed by an artist, and work not produced by a board-approved artist. (c) Appropriations for art shall be made at the same time that the city appropriates funds for the CIP. The City Council may, in its sole discretion, allocate an amount equal to, less than, or in excess of the one (1) percent of the eligible CIP for the City's public arts program. In addition, the City Council may fund, from general revenues or other eligible revenues, as part of the annual budget an appropriation to the public arts program. (d) All monies appropriated for the public arts program purposes shall be ' transferred into a special, interest-bearing public art project account. As a project account, any funds not expended at the conclusion of the fiscal year will rollover into the following fiscal year. The City Manager will establish appropriate accounting procedures for the public arts program and shall report to the City Council, periodically, regarding the amounts appropriated, encumbered and expended under the public arts program. (e) The involvement of public art in a capital improvement project is optional for capital projects of less than $200,000; however, one (1) percent of the cost of the projects will be retained for public art and these funds will be pooled for other art projects. (f) For all grants sought by the' city for CIP's in the amount of S100.000.00 or more, the city departments shall include, in appropriate grant applications, a request that a certain percentage of the grant amount be authorized for art in keeping with the established public arts master plan. All CIP's financed with Ordinance No. 2006-37 Establishinc the Wylie Arts Board and Public Arts Proc am Pace 3 ants and/or contributions fromprivate entities and/orpublic agencies are � g subject to this division, unless art expenditures are not authorized by the granting or contributing entity. If art projects are expressly excluded, then only the city-funded portion of the CIP would be subject to this ordinance. (g) The City Manager may request that the City Council exclude certain capital improvement projects from the provisions of this ordinance by the passage of a resolution authorizing such a waiver. SECTION 5. Ownership and Maintenance. 8 (a) Ownership of all works of art acquired by the city shall be vested in the City of Wylie which shall obtain title to each work of art. (b) Artists, as part of any contractual agreement with the city for the provision of a work of art, shall be required to submit to the public art advisory board a "Maintenance and Inventory Sheet," including annual cost projections, which details the maintenance and ongoing care of the artwork. SECTION 6. Establishment of the Public Arts Advisory Board. There is hereby created and established within the city the Public Arts Advisory Board for the purpose of, among other things, promoting art, selecting works of art and artists for commissioned pieces of art and implementing the public arts master plan. The board will, among other things, oversee the public arts program and act in an advisory capacity to the City Council. SECTION 7. Number of Members; Appointment; Terms. The members of the board shall consist of seven members, to be appointed by the City Council for a term of two years; provided, however, that the members of the first board to serve shall be appointed so that three (3) members shall serve one (1) year terms and four (4) members shall serve two (2) year terms. It is further provided that no member may serve more than three(3) consecutive terms on the Public Art Advisory Board; provided, however, should a board member's replacement not be qualified upon the expiration of any term of a board member, then that board member shall holdover on the board until a qualified replacement board member has been appointed. In addition to the seven board members, the City Manager shall serve as an ex officio member of the board, but shall have no right to vote on any matter before the board. Each board member shall serve without compensation, but may be reimbursed for actual expenses approved in advance by the City Council. SECTION 8. Board Member's Qualifications. Each board member shall be a qualified voter of the city and shall not be an employee of the city. Each board member shall have any other qualification as the City Council deems necessary and appropriate. Ordinance No. 2006-37 Establishing the Wylie Arts Board and Public Arts Program Pace 4 SECTION 9. Meetings. The board shall meet at least once each month at such time and place as shall be fixed by the board by its standing rules, which meetings shall be open to the public. Special meetings may be called by the chairperson or by written request sent to the chairperson or vice-chairperson by three members of the board. Minutes shall be kept of all such meetings, and any special meetings, with copies of said minutes and any other reports to be transmitted to the City Council and the City Manager. The board shall have technical and logistical support provided as designated by the City Manager. SECTION 10. Vacancies. When vacancies occur on the board, the City Council shall appoint, by majority vote, a replacement to serve the remainder of the term. SECTION 11. Removal. Each board member serves at the pleasure of the City Council and may be removed at the discretion of the City Council. Board member absences shall be controlled by Article VIII of the City's Charter. SECTION 12. Quorum; Voting. Four (4) board members shall constitute a quorum of the board for the purpose of conducting its business, exercising its powers and for all other purposes. No action of the board shall be valid or binding unless adopted by the affirmative vote of a majority of those board members present and voting. 1 SECTION 13. Officers. The board shall have a chairperson and vice-chairperson whose terms shall be one year. The chairperson and vice-chairperson shall be elected by the board members. Neither the chairperson nor vice-chairperson shall serve as an officer for more than two (2) consecutive terms. The chairperson shall preside over meetings and shall be entitled to vote upon each issue. The vice- chairperson shall assist the chairperson in directing the affairs of the board. In the absence of the chairperson, the vice-chairperson shall assume all duties of the chairperson. SECTION 14. Powers and Duties. (a) The board shall act principally in an advisory capacity to the City Council and the city staff in any matter pertaining to art. (b) The board may solicit, on behalf of the city, gifts, revenues, bequests or endowments of money and/or property as donations and/or grants from persons, firms or corporations, subject to the guidance, approval and iacceptance by the City Council. (c) The board, through its chairperson, shall make both an oral and written report annually to the City Council concerning its activities during the past year and its proposals for the coming year. Ordinance No.2006-3 i F.atahlichinv the.Wylie. Artc Rnart ant Pnhlir ern Prno.-,m PAOP S (d) The board's authorityshall not extend to the direction, supervision, n, p employment, or termination of the city employees. No supervisory power of the board is created. (e) The board will develop, for City Council approval, a set of bylaws governing rules of procedure for their meetings and operation. ' (f) The board shall not have the power to obligate the city for funds and/or expenditures or incur any debt on behalf of the city. (g) All powers and duties prescribed and delegated herein are delegated to the board, as a unit, and all action hereunder shall be of the board acting as a whole. No action of any individual board member is authorized, except ' through the approval of the board or City Council. (h) The board shall advise and make recommendations to City Council pertaining to the execution of the public arts master plan. (i) The board shall advise and make recommendations to the City Council pertaining to, among other things, policies and procedures as identified in the public arts master plan; artist selection juries and process; commission and placement of artworks; and maintenance and removal of artworks. (j) The board shall have any other power and/or duty as prescribed and authorized by the City Council. SECTION 15. Savings/Repealing Clause. All provisions of any ordinance in conflict with this Ordinance are hereby repealed to the extent they are in conflict; but such repeal shall not abate any pending prosecution for violation of the repealed ordinance, nor shall the repeal prevent a prosecution from being commenced for any violation if occurring prior to the repeal of the ordinance. Any remaining portions of said ordinances shall remain in full force and effect. SECTION 16. Severability. Should any section, subsection, sentence, clause or ® phrase of this Ordinance be declared unconstitutional or invalid by a court of competent ® jurisdiction, it is expressly provided that any and all remaining portions of this Ordinance shall remain in full force and effect. Wylie hereby declares that it would have passed this Ordinance, and each section, subsection, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses and phrases be declared unconstitutional or invalid. SECTION 17. Effective Date. This Ordinance shall become effective immediately upon its adoption and publication as provided by law and the City Charter. Ordinance No.2006-37 Establishing the Wylie Arts Board and Public Arts Program Page 6 DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF WYLIE,TEXAS, on this 13th day of June, 2006. i J Mondy, ayor ATTEST TO: a'F►►►►,,y Carole Ehrlich, • Secretary = G'LF. ttO 1 El Ordinance No.2006-37 S 1 EXHIBIT "F" 1 (Ordinance No. 2005-57) 1 1 1 1 1 1 1 i 1 1 1 1 1 1 City of Wylie Public Arts Guidelines Plan Page 35 513257.vi EXHIBIT "F" 0 ORDINANCE NO. 2005-57 1 AN ORDINANCE OF THE CITY COUNCIL OF WYLIE, TEXAS •ESTABLISHING A POLICY REGARDING DONATION ACCEPTANCE; PROVIDING FOR THE REPEAL OF ALL 1 ORDINANCES IN CONFLICT; PROVIDING A SEVERABILITY CLAUSE; AND PROVIDING FOR AN EFFLCTIVE DATE. WHEREAS, the City of Wylie, Texas receives offers of donations for various purposes; and WHEREAS, the Wylie City Council wants to adopt a donation acceptance policy that provides a review of the appropriateness and best use of donations; and WHEREAS, the Wylie City Council wants to adopt a donation policy that provides guidance to potential donors as well as City staff on the procedures for accepting donations. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WYLIE,TEXAS: Section 1. That the City Council hereby adopts a policy as it relates to donation acceptance as detailed in Attachment"A". Section 2. That all ordinances of the City in conflict with the provisions of this I— ordinance be, and the same are hereby, repealed and all other ordinances of the City not in conflict with the provisions of this ordinance shall remain in full force and effect. Section 3. Should any paragraph, sentence, subdivision, clause, phase or section of this ordinance be adjudged or held to be unconstitutional, illegal or invalid, the same shall not affect the validity of this ordinance as a whole or any part or provision thereof, other than the part so declared to be invalid, illegal or unconstitutional, and shall not affect the validity of the whole. Section 4. This ordinance shall be in full force and effect from and after its adoption by 1 the City Council and publication of its caption as the law and the City Charter provide in such cases. DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas on this 25`h day of October, 2005. I ��'‘y3 O. and Mayor ATTEST: , ,,,..... Caro e Ehrlich, Secretary • kiy. ......'... 4 t, Date to be Published in The Wylie News—Novembeflt.nllO5 Ordinance No.2005-57 Donation Policy Attachment `A" u- DONATION ACCEPTANCE POLICY AND PROCEDURES (1) Purpose. The purpose of this policy is to establish procedures for the acceptance of donations to the City of Wylie and specific City departments. A uniform set of procedures shall be followed in acceptance of all solicited or unsolicited donations and proper approval shall be obtained prior to acceptance. All cash, equipment, in-kind services, materials and sponsorships donated to the City of Wylie or City departments shall be accounted for in accordance with the procedures set forth in this policy. (2) Official Acceptance. In order for donations of funds, equipment or in-kind services to be accepted, a formal review as outlined within this policy must be conducted. If it is determined that the donation is not in the best interest of the citizens of the Wylie, the donation shall be refused. (3) Review prior to Acceptance. The City Manager or his/her designee shall review all donations for appropriateness and best use. Acceptance or refusal of donations shall be as determined by the City Manager. The following are criteria which may be applied in determining if a donation is appropriate for acceptance: (a) Is the use of the item or money for a designated purchase consistent with existing City policy,program outcomes and department/city goals? (b) Do restrictions upon the use of the item or funds make it practical to accept? (c) Do restrictions on disposal or retention of the item or funds make it practical to accept? (d) Is required accounting for the item or funds excessively difficult? (e) Would equipment require extensive repair or maintenance, and if so, is maintenance support available? (f) Does use of equipment or materials require the purchase of additional items to be useful? (g) Does acceptance of funds, equipment or in-kind services or materials present a conflict of interest for the City or its employees? Regardless of the value of the donation, if the donor is a contractor, potential contractor or there is reason to believe there may be a conflict of interest, then the City Manager will determine if the gift should be accepted, rejected or submitted to Council for approval. (h) Will the donation result in an increase to the City's budget? Recipients must bear in mind that donations are to be considered one-time supplements to departments and should not be used to develop new programs or services which would require budget supplements from the City in the current or subsequent years. (4) Approval. Donations with a value up to and including S5,000 may be approved by the City Manager. Donations with a value that exceeds S5,000 must be approved by the City Council. (5) Specific lise Donations of Funds. All donated funds which are given for a specific use shall be recorded in such a manner as to easily identify the intended use. Donations shall be receipted by the Finance Department, and a budget notation shall be prepared for all donations in excess of S5,000 specifying the intended revenue and expenditure account(s) to be increased. -- (6) Memorials, Donations in Honor of Individuals. Donations which are contingent upon recognition of an individual by plaque, sign, or other insignia on City property shall be accepted only after approval of the City Council. The exception being those donations which fall under the Ordinance No.2005-57 Donation Policy criteria of the Park Memorial Dedication Policy approved by the City Council on June 24, 2003 (attached). (7) Donations of Equipment. Donations of equipment will be considered based on program outcomes, department goals and needs. Each donation will be evaluated for usefulness and costs of potential replacement/rental rates will be considered. If there is any question as to the legal owner of the donated item, proof of ownership may be requested. (8) Non-Specific Use Donations. Donors who wish to give a gift which is not specific to a given department may give a gift to the City in general. The City Manager will determine if such gifts should go to a specific department or to a general City donation fund. Once determined, the donated money will be expended either for general purposes, or as a one-time supplement to a departmental operating budget. Approved donations shall be receipted by the Finance Department, and a budget notation shall be prepared for all donations in excess of $5,000 specifying the intended revenue and expenditure account(s)to be increased. (9) Solicitations for Community Events. All solicitations on behalf of the City of Wylie, specific city departments, or which are distributed on the official letterhead of the City, shall be approved by the City Manager prior to solicitation. In-kind contributions and sponsorships for specific events will be treated in the same way as donated funds. (10) Solicitations for City of Wylie Programs. Programs which will involve solicitations for program specific donations andior in-kind donations (i.e. Reach For a Star) must receive prior approval from the City Manager and may, after approval, establish separate program criteria. If determined necessary by the City Manager, additional review of the proposed program may be ® required to evaluate potential risk and liability. ■ (11) Acknowledgement and Receipt. A donation receipt form will be completed when donations are received, with the form completed by City staff. The donor shall retain a copy, the director shall be sent a copy and a copy will be sent to Finance. The donor, not staff, must place a value on the gift. 1 1 Ordinance No.2005-57 Donation Policy City of Wylie Parks and Recreation Department _ MEMORIAL DEDICATION POLICY Approved by City Council June 24, 2003 1. Tne Park Superintendent, or designee, shall have the responsibility for administering the City of Wylie Parks and Recreation Department Memorial Dedication Policy. 2. Under the guidance of the Park Superintendent, Wylie citizens may request the installation of memorial items including but not limited to: trees, landscaping, granite markers, benches, tables, pavilions, playground equipment, and other park-related items. 3. All requests for the installation of memorial items must be accompanied with a complete written description of the item, such as the item dimensions, material of construction, caliper size, mounting requirements, the desired location, the desired time for installation, etc. The Park Superintendent reserves the authority to limit the number, size, type, brand, variety, species, color, location, and date of installation of all memorial items. 4. Prior to installation, all costs associated with the purchase, acquisition, shipping, transportation, mounting, placement, and/or installation of the item shall be paid by the individual requesting the installation of the memorial item. 5. No memorial items shall be installed without the approval of the Park Superintendent. 6. Memorials shall be installed by the Park and Recreation Department employees and/or a Parks and Recreation Department designated contractor only. 7. The Park and Recreation Department assumes no responsibility for any damage, breakage, or vandalism occurring to the item either before, during, or after installation, nor does the Department guarantee the item's maintenance, upkeep, life span, or duration of usefulness. 1 1 I I Ordinance No. 2005-57 Donation Policy 1 I 1 I I 1 I 1 I 1 I 1 The PAAB Guidelines Plan and Contract provided in pages 1-34 were reviewed by the City Attorney's Office. City of Wylie Public Arts Guidelines Plan Page 36 ;I3257vI Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: May 13, 2008 Item Number: 3 Department: Engineering (City Secretary's Use Only) Prepared By: Chris Hoisted Account Code: Date Prepared: 5/06/08 Budgeted Amount: Exhibits: 2 Subject Consider, and act upon, Ordinance No. 2008-23 prohibiting parking of a vehicle along the east and west side of FM 2514 (Ballard Avenue) from the intersection of FM 2514 and FM 3412 (Brown Street) to a point located 350' north of the intersection. Recommendation Motion to approve Ordinance No. 2008-23 prohibiting parking of a vehicle along the east and west side of FM 2514 (Ballard Avenue) from the intersection of FM 2514 and FM 3412 (Brown Street) to a point located 350' north of the intersection. Discussion The volume of cars making a southbound to westbound turn at the Ballard Avenue and Brown Street intersection has increased over the last few years. Over 17,500 vehicles per day travel through the intersection as shown in Table 1 from a traffic signal warrant analysis recently complete at the intersection. Staff requested that the Texas Department of Transportation add a southbound right turn lane at the intersection. They have indicated that it can be added, however, parking must be restricted along Ballard to have sufficient room for the additional lane. Staff has contacted the adjacent property owners and they have no objection to the parking restrictions. Approved By Initial Date Department Director CH 5/6/08 City Manager Page 1 of 1 ORDINANCE NO. 2008-23 AN ORDINANCE OF THE CITY OF WYLIE, TEXAS TO PROHIBIT THE PARKING OF A VEHICLE ALONG THE EAST AND WEST SIDE OF FM 2514 (BALLARD AVENUE) FROM THE INTERSECTION OF FM 2514 AND FM 3412 (BROWN STREET) TO A POINT LOCATED 350' NORTH OF THE INTERSECTION, LOCATED IN WYLIE, TEXAS AND ESTABLISHING AN OFFENSE; PROVIDING FOR A PENALTY FOR THE VIOLATION OF THIS ORDINANCE; PROVIDING FOR REPEALING, SAVINGS AND SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE; AND PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF. WHEREAS, the City Council of the City of Wylie, Texas ("City Council") under the authority of§542.202 and 545.302 of the Transportation Code, has investigated and determined that it is in the best interest of the City of Wylie, Texas ("Wylie") to prohibit the parking of a vehicle along portions of FM 2514 located in Wylie; and WHEREAS, the City Council further finds that in accordance with §542.202 and 545.302 of the Transportation Code, it is a reasonable exercise of its police power to prohibit the parking of a vehicle along portions of FM 2514 located in Wylie as set forth below; and WHEREAS, the City Council further finds that parking along portions of FM 2514 located in Wylie as set forth below, is dangerous to, and unduly interferes with, the free movement of traffic along FM 2514; and WHEREAS, the City Council under the authority of §542.202 and 545.302 of the Transportation Code, has investigated and determined that it would be advantageous and beneficial to the citizens of Wylie and promote the public health, safety and welfare to prohibit the parking of a vehicle along portions of FM 2514 located in Wylie as set forth below. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS: SECTION 1: FINDINGS INCORPORATED. The findings set forth above are incorporated into the body of this Ordinance as if fully set forth herein. SECTION 2: DEFINITIONS. For purposes of this Ordinance, the terms below shall have the following meanings: Parking or park means to stand, halt or locate an occupied or unoccupied vehicle, other than temporarily while actively loading or unloading passengers or property. Ordinance No.2008-23 Prohibit parking of a vehicle East and West Side of Ballard Avenue and the Intersection of Ballard Avenue and Brown Street Vehicle means a device that can be used to transport or draw persons and/or property on a highway or street, including but not limited to a car,truck,trailer,truck tractor or motorcycle. SECTION 3: NO PARKING ZONE AND OFFENSE ESTABLISHED. No parking of a vehicle shall occur along the east and west side of FM 2514 from the intersection of FM 2514 and FM 3412 to a point located 350' north of the intersection ("No Parking Zone"). A person commits an offense by violating any provision of this Ordinance. SECTION 4: SIGNS. The City Manager, or his/her designee, shall be responsible for installing sings and/or markings to properly notify the public of the location of the No Parking Zone. SECTION 5: ENFORCEMENT: The No Parking Zone provided herein shall in no way be obstructed and no parking shall occur therein. The Police Chief, or his/her authorized representatives, is authorized to issue citations and/or remove or cause to be removed any material or vehicle obstructing the No Parking Zone at the expense of the owner of such material or vehicle. The City shall not be responsible or liable for any damage to any vehicle or personal property removed from the No Parking Zone pursuant to this Ordinance and shall not be responsible for any damage resulting from the failure to exercise the authority granted under this Ordinance. SECTION 6: SAVINGS/REPEALING CLAUSE. All provisions of any ordinance in conflict with this Ordinance are hereby repealed to the extent they are in conflict; but such repeal shall not abate any pending prosecution for violation of the repealed ordinance, nor shall the repeal prevent a prosecution from being commenced for any violation if occurring prior to the repeal of the ordinance. Any remaining portions of said ordinances shall remain in full force and effect. SECTION 7: SEVERABILITY. Should any section, subsection, sentence, clause or phrase of this Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is expressly provided that any and all remaining portions of this Ordinance shall remain in full force and effect. Wylie hereby declares that it would have passed this Ordinance, and each section, subsection, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses and phrases be declared unconstitutional or invalid. SECTION 8: PENALTY PROVISION. Any person violating this Ordinance shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be fined a sum of not more than Five Hundred Dollars ($500.00). Wylie retains all legal rights and remedies available to it pursuant to local, state and federal law. SECTION 9: EFFECTIVE DATE. This Ordinance shall be effective upon its passage and publication as required by law. Ordinance No.2008-23 Prohibit parking of a vehicle East and West Side of Ballard Avenue and the Intersection of Ballard Avenue and Brown Street DULY PASSED AND APPROVED by the City Council of the City of Wylie, Texas, this 13th day of May, 2008. John Mondy, Mayor ATTESTED AND CORRECTLY RECORDED: Carole Ehrlich, City Secretary Date of publication in The Wylie News—May 21, 2008 Ordinance No.2008-23 Prohibit parking of a vehicle East and West Side of Ballard Avenue and the Intersection of Ballard Avenue and Brown Street i; r 1 w . {''s`" , '►e}}( #, ry - • dbT a .in. 110 c e M"� ¢rwLatw ( — Illigh -- , ....:.*: i' .;,.'' ft: AN:**^:',..y%hi .. - I • _.. ,',4 46:: .,' 'iii,i,i_'11.4 ';''''-..ok':.:, ' ,,,..i- 'lir,' n ro,' '4. r . . ,...,„ ,,. .,., , , 4 • y." i j,d ` a N:. - 4fi � '*'; ' . � ra Wt R t .' . .ill 4 ,1. a � "tea . ,t' I t R: 1 ,fit 1 *` .Y s,, — ` I� a-q 7 - ' ,# a .,es t i '!'' . >.' is - e , * •. .- P 1 Y.... °3yY•� l '1 .....\'—. '.1 i , • ..adi -w t •y • a • !ilk r - , 1%+d a w �,fi �. 4 a . .. .. . I.e... ,,, „ K4 S .-. .:::,,,I.,,,,;‘,.. ; 4,, ,_ a r. ,, e .4,' , re „ is.:07.: i- . .. . . . ,, ,‘,., ,... , . , ., ,,, :, ,.._ i ....„.--, . 4„,640)- , . ...s- itr. - , 1.2 . 1. .. :";t*. ,1441p‘ Ilk Chris Hoisted From: Chris Hoisted Sent: Tuesday, May 06, 2008 9:25 AM To: Chris Hoisted Subject: FW: FM-2514 southbound right turn lane at FM-3412 Attachments: permit 1 107.jpg permit 1 107.jpg (413 KB) Original Message From: Jim Brummett [mailto:JBRUMME@dot.state.tx.us] Sent: Friday, February 08, 2008 1:49 PM To: Chris Hoisted Cc: Paul Williams Subject: FM-2514 southbound right turn lane at FM-3412 Chris, this is what we came up with. As you can see from the drawing, the center line will need to move east 3 ' to make room for the right turn lane. The center line across the intersection would also have to move east 3 ' to have the lanes line up then angle back to the existing center line in 250 ' . This is going to reduce the northbound lane to 16' and as you can see the church parks along there on Sundays which could create a problem. Give Paul or myself a call if you have any questions. Jim Brummett TxDOT 1 Traffic Signal Warrant Analysis for Brown Street(FM 3412) & North Ballard Avenue (FM 2514) Prepared for: Birkhof&Hendricks,&Conway,L.L.P. 7502 Greenville Avenue,Suite 220 Dallas,TX 75095 ,��OFTF,�1% r *y� \* tCHRISTOPHER J.PIERCES Prepared by: • Lit enamor ma '4 3030 LBJ Freeway,Suite 1660 Dallas,Texas 75234 0 1 Phone:(972)248-3006 Fax:(972)248-3855 January 2008 Brown Street(FM 3412)&North Ballard Avenue(FM 2514) January 2008 Table 1 —Traffic Volume Data Brown (FM 3412) Ballard(FM 2514) Meets Warrant Volume Hour Begin EB WB Total NB SB Total 1A 1B 2 0 8 10 18 9 7 - 16 - - - 1 3 5 8 8 6 14 - - - 2 4 4 8 3 8 11 - - - 3 2 7 9 5 6 11 - - - 4 8 23 31 5 32 37 - - - 5 24 93 117 43 81 124 - - - 6 107 306 413 151 316 467 - - - 7 240 411 651 325 879 1204 Y Y Y 8 231 392 623 206 410 616 Y - Y 9 130 272 402 170 276 446 - - - 10 128 188 314 157 320 477 - - - 11 139 205 344 134 323 457 - - 12 122 192 314 177 302 479 - - - 13 155 225 380 223 397 820 Y - - 14 182 229 411 228 504 732 Y - - 15 194 228 420 213 527 740 Y - - 18 296 341 837 273 792 1065 Y Y Y 17 380 326 686 288 739 1025 Y Y Y 18 267 260 527 279 651 930 Y Y Y 19 100 202 302 144 217 361 - - - 20 88 130 218 130 194 324 - - • 21 49 105 154 84 121 205 - - - 22 35 40 75 48 53 101 - - - 23 23 , 30 53 21 41 , 62 - - - TOTAL 2895 4220 7115 3322 7202 10524 8 4 5 Currently, traffic volume falls above the curve for five (5) hours of the day for the appropriate number of lanes when plotted on Figure 4C-1 of the Texas MUTCD. Under these circumstances, Warrant 2 is MET for this intersection. Warrant 3 —Peak Hour Volume Warrant 3 is intended for application when traffic conditions are such that for at least one (1) hour of the day, the minor street traffic experiences undue delays entering or crossing the major street. Warrant 3 should only be applied in unusual cases where a"special generator" of traffic exists that will disperse a large number of vehicles over a short time period. Examples of those types of facilities include industrial plants and office complexes. Since there are no "special generators" located at this intersection, Warrant 3 was NOT EVALUATED. • Page 4 Wylie City Council CI_ittt TY OF WYLIE AGENDA REPORT Meeting Date: May 13, 2008 Item Number: 4 Department: Engineering (City Secretary's Use Only) Prepared By: Chris Hoisted Account Code: 5181-58150 Date Prepared: 5/06/08 Budgeted Amount: $100,000 Exhibits: 2 Subject Consider, and act upon, award of a contract to Quality Excavation, Ltd. in the amount of$106,060.60 for the construction of Parking Improvements for Joel Scott Memorial Park and Lots 14 & 15, Block 1, Railroad Addition. Recommendation Motion to award a contract to Quality Excavation, Ltd. in the amount of $106,060.60 for the construction of Parking Improvements for Joel Scott Memorial Park and Lots 14 & 15, Block 1, Railroad Addition. Discussion On April 2, 2008, Staff opened seven bids for parking improvements at Joel Scott Memorial Park and Lots 14 &15 of the Railroad Addition. The improvements include the construction of a concrete drive aisle and nine parking spaces at Joel Scott Memorial Park. The Railroad Addition improvements located on Jackson Street include the construction of thirty-two parking spaces as shown on the attached construction plans. The low bid was submitted by Quality Excavation, Ltd. We reviewed the qualification information submitted by Quality Excavation, and contacted the references provided. Based on our review of the information submitted, we see no reason to believe that Quality Excavation would be incapable of performing this work. The current budget included $100,000 in Combined Services for the construction of the Railroad Addition parking lot and funds will also be used from the Parks Department budget. The funding sources for the project are shown below: FUNDING SOURCES FY 08 Budget, Combined Services (5181), Land Betterments (58150) $100,000.00 FY 08 Budget, Parks Department(5511), Streets &Alleys (54210) $6,060.60 $106,060.60 Approved By Initial Date Department Director CH 5/6/08 City Manager �) shy °S Page 1 of 1 Bid Tabulation Bids Received: April 2,2008 @ 2 p.m. City of Wylie Parking Improvements for Joel Scott Memorial Park,and Lots 14 15,Block 1,Railroad Addition. Base Bid hems Quality Excavation,Ltd. Holley&Holley Concrete JRJ Paving,LP JDC Construction Co. Advanced Paving JMI Maintenance,Inc. Access Paving,Inc. Item # Est.Qty. Unit Description Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price Unit Price Total Price 1 2,160.0 S.Y.Install 5"3600 psi,Reinforced Concrete Pvmt $30.60 $66,096.00 $36.00 $77,760.00 $30.55 $65,988.00 $37.50 $81,000.00 $29.05 $62,748.00 $33.75 $72,900.00 $50.00 $108,000.00 2 41.0 Ea. Furnish and Install Curb Stops $35.30 $1,447.30 $90.00 $3,690.00 $55.00 $2,255.00 $45.00 $1,845.00 $30.00 $1,230.00 $75.00 $3,075.00 $75.00 $3,075.00 3 76.0 S.Y.4"3000 psi Rein(.Conc.Sidewalk $49.00 $3,724.00 $31.00 $2,356.00 $36.00 $2,736.00 $35.00 $2,660.00 $61.90 $4,704.40 $31.80 $2,416.80 $60.00 $4,560.00 4 12.0 Ea. Removal and Disposal of Existing Trees $270.00 $3,240.00 $400.00 $4,800.00 $446.00 $5,352.00 $600.00 $7,200.00 $360.00 $4,320.00 $150.00 $1,800.00 $1,400.00 $16,800.00 5 1.0 LS Unclassified Excavation $13,800.00 $13,800.00 $2,600.00 $2,600.00 $12,033.00 $12,033.00 $4,500.00 $4,500.00 $30,860.00 $30,860.00 $14,400.00 $14,400.00 $18,000.00 $18,000.00 6 1,729.0 SF Remove/Dispose Existing&Existing Concrete. $0.70 $1,210.30 $2.50 $4,322.50 $1.75 $3,025.75 $1.50 $2,593.50 $2.30 $3,976.70 $1.80 $3,112.20 $2.50 $4,322.50 Pvmt,Asphalt Pvmt and Curb&Gutter 7 241.0 LF Sawcut Pavement $1.80 $433.80 $1.25 $301.25 $3.30 $795.30 $3.00 $723.00 $3.00 $723.00 $3.18 $766.38 $4.00 $964.00 8 176.0 SF Asphalt Transition(Connection to Streets) $5.70 $1,003.20 $1.14 $200.64 $5.50 $968.00 $15.00 $2,640.00 $12.00 $2,112.00 $9.34 $1,643.84 $15.00 $2,640.00 9 622.0 S.Y.Establish Bermuda/Sod Grass Cover $5.00 $3,110.00 $4.49 $2,792.78 $5.00 $3,110.00 $3.75 $2,332.50 $17.57 $10,928.54 $4.90 $3,047.80 $7.00 $4,354.00 10 1.0 LS Mobilization $3,200.00 $3,200.00 $1,150.00 $1,150.00 $9,400.00 $9,400.00 $7,436.00 $7,436.00 $5,210.00 $5,210.00 $18,600.00 $18,600.00 $10,000.00 $10,000.00 11 1.0 LS Erosion Control Measures $1,700.00 $1,700.00 $180.00 $1,800.00 $4,300.00 $4,300.00 $5,000.00 $5,000.00 $3,854.00 $3,854.00 $6,000.00 $6,000.00 $8,000.00 $8,000.00 12 1.0 LS Striping $880.00 $880.00 $1,400.00 $1,400.00 $2,200.00 $2,200.00 $1,500.00 $1,500.00 $1,220.00 $1,220.00 $5,600.00 $5,600.00 $3,000.00 $3,000.00 13 210.0 L.F. 4"Irrigation/Electrical Conduit,(Schedule 40) $5.60 $1,176.00 $4.00 $840.00 $10.00 $2,100.00 $17.00 $3,570.00 $2.50 $525.00 $12.40 $2,604.00 $15.00 $3,150.00 14 6.0 Ea. Furnish and Install HC Ramps $840.00 $5,040.00 $700.00 $4,200.00 $750.00 $4,500.00 $1,500.00 $9,000.00 $500.00 $3,000.00 $796.00 $4,776.00 $1,200.00 $7,200.00 Total Base Bid MM. $106,060.60 $108,213.17 $118,763.05 $132,000.00 $135,411.64 $140,742.02 $194,065.50 Alternate Bid(Paving) Al 2,256.0 S.Y.Furnish and Install Lime Treated Subgrade $4.30 $9,700.80 $5.13 $11,573.28 $8.02 $18,093.12 $6.00 $13,536.00 $11.75 $26,508.00 $4.50 $10,152.00 $5.50 $12,408.00 A2 37.2 Tons Furnish and Install Lime $130.00 $4,836.00 $344.09 $12,800.00 $132.00 $4,910.40 $55.00 $2,046.00 $191.08 $7,108.17 $175.00 $6,510.00 $120.00 $4,464.00 Alternate Bid(Paving)Total IIMIIIMIOx I $14,536.80 $24,373.28 $23,003.52 $15,562.00 $33,616.17 $16,662.00 $16,872.00 1 Total Base Bid+Alternative Bid IIIIIII. I $120,597.40 $132,586.45 $141,766.57 $147,582.00 $169,027.81 $157,404.02 $210,937.50 DAMAGES FORM BID BOND BIDDER(Name and Address): Quality Excavation, Ltd. 5620 Highway 377 Aubrey, TX 76227 SURETY(Name and Address of Principal Place of Business): SureTec Insurance Company 952 Echo Lane, Suite 450 Houston, TX 77024 OWNER(Name and Address): City of Wylie 2000 Highway 78 North Wylie, TX 75098 BID BID DUE DATE: April 2, 2008 PROJECT(Brief Description Including Location): City of Wylie, Texas Parking Improvements BOND BOND NUMBER: N/A DATE(Not later than Bid Due Date): April 2, 2008 PENAL SUM: Five Percent of the Greatest Amount Bid 5% G.A.B. (Words) (Figures) IN WITNESS WHEREOF, Surety and Bidder, intending to be legally bound hereby, subject to the terms printed on the reverse side hereof, do each cause this Bid Bond to be duly executed on its behalf by its authorized officer, agent, or representative. BIDDER SURETY Quality Excavation, Ltd. (Seal) SureTec Insurance Company (Seal) Bidder's N e and Corp rat Se Ioon Sur s Nan7 nd •rporate Seal By BY .: ' ur and Title Signature �• Title TeC.r'f'i Vl1 i I S611, }{►es" (Attach Power if Attorney) IJJQJAIU.J,. Steven W. Lewis Attorney-Fact Attest: Attest, � Si nature and Title ignature an Title C� 1�(-t12.SS Jennifer J. Crane, Witness Note: (1) Above addresses are to be used for giving required notice. (2) Any singular reference to Bidder, Surety,OWNER, or other party shall be Considered plural where applicable. EJCDC NO. 1910-28-D(1996 Edition) 00411-1 SureTec Insurance Company THIS BOND RIDER CONTAINS IMPORTANT COVERAGE INFORMATION Statutory Complaint Notice To obtain information or make a complaint:You may call the Surety's toll free telephone number for information or to make a complaint at: 1-866-732-0099.You may also write to the Surety at: SureTec Insurance Company 9737 Great Hills Trail, Suite 320 Austin, Tx 78759 You may contact the Texas Department of Insurance to obtain information on companies, coverage, rights or complaints at 1-800-252-3439. You may write the Texas Department of Insurance at: PO Box 149104 Austin,TX 78714-9104 Fax#: 512-475-1771 Web: http://www.tdi.state.tx.us Email: ConsumerProtection@tdi.state.tx.us PREMIUM OR CLAIM DISPUTES: Should you have a dispute concerning your premium or about a claim,you should contact the Surety first. If the dispute is not resolved,you may contact the Texas Department of Insurance. Terrorism Risks Exclusion The Bond to which this Rider is attached does not provide coverage for, and the surety shall not be liable for, losses caused by acts of terrorism, riot, civil insurrection, or acts of war. Exclusion of Liability for Mold, Mycotoxins, Fungi & Environmental Hazards The Bond to which this Rider is attached does not provide coverage for, and the surety thereon shall not be liable for, molds, living or dead fungi, bacteria, allergens, histamines, spores, hyphae, or mycotoxins, or their related products or parts, nor for any environmental hazards, bio-hazards, hazardous materials, environmental spills, contamination, or cleanup, nor the remediation thereof, nor the consequences to persons, property, or the performance of the bonded obligations, of the occurrence, existence, or appearance thereof. POA#: 4221029 SureTec Insurance Company LIMITED POWER OF ATTORNEY Know All Men by These Presents, That SURETEC INSURANCE COMPANY (the "Company"), a corporation duly organized and existing under the laws of the State of Texas, and having its principal office in Houston, Harris County, Texas, does by these presents make,constitute and appoint Clem F.Lesch,Pauline L.Lesch,Steven W.Lewis,Allen Sparks,Jennifer J.Crane of Dallas, Texas its true and lawful Attorney(s)-in-fact,with full power and authority hereby conferred in its name,place and stead,to execute, acknowledge and deliver any and all bonds, recognizances,undertakings or other instruments or contracts of suretyship to include waivers to the conditions of contracts and consents of surety, providing the bond penalty does not exceed Five Million and no/100 Dollars($5,000,000.00) and to bind the Company thereby as fully and to the same extent as if such bonds were signed by the President,sealed with the corporate seal of the Company and duly attested by its Secretary,hereby ratifying and confirming all that the said Attorney(s)-in-Fact may do in the premises. Said appointment shall continue in force until 12/31/09 and is made under and by authority of the following resolutions of the Board of Directors of the SureTec Insurance Company: Be it Resolved,that the President,any Vice-President,any Assistant Vice-President,any Secretary or any Assistant Secretary shall be and is hereby vested with full power and authority to appoint any one or more suitable persons as Attomey(s)-in-Fact to represent and act for and on behalf of the Company subject to the following provisions: Attorney-in-Fact may be given full power and authority for and in the name of and of behalf of the Company,to execute,acknowledge and deliver,any and all bonds,recognizances,contracts,agreements or indemnity and other conditional or obligatory undertakings and any and all notices and documents canceling or terminating the Company's liability thereunder, and any such instruments so executed by any such Attorney-in-Fact shall be binding upon the Company as if signed by the President and sealed and effected by the Corporate Secretary. Be it Resolved,that the signature of any authorized officer and seal of the Company heretofore or hereafter affixed to any power of attorney or any certificate relating thereto by facsimile,and any power of attorney or certificate bearing facsimile signature or facsimile seal shall be valid and binding upon the Company with respect to any bond or undertaking to which it is attached. (Adopted at a meeting held on 20th of April, 1999.) In Witness Whereof,SURETEC INSURANCE COMPANY has caused these presents to be signed by its President, and its corporate seal to be hereto affixed this 20th day of June,A.D.2005. fyX Qa -: TEC INS �� CE COMPANY a•r •..gFoo� By: fir. A , w t w 410- Bill King, : •nt State of Texas ss: cc rtz 11 County of Harris ...} s On this 20th day of June,A.D. 2005 before me personally came Bill King,to me known,who,being by me duly sworn,did depose and say,that he resides in Houston,Texas, that he is President of SURETEC INSURANCE COMPANY, the company described in and which executed the above instrument;that he knows the seal of said Company;that the seal affixed to said instrument is such corporate seal;that it was so affixed by order of the Board of Directors of said Company;and that he signed his name thereto by like order. Michelle Denny -7. Notary Public • , * Safe of 1V Texas vl 01 WSJ �� 4Wf( `, MyConvol slon a Michelle Denny,Notary Public °F August 27,2008 My commission expires August 27,2008 I,M.Brent Beaty,Assistant Secretary of SURETEC INSURANCE COMPANY,do hereby certify that the above and foregoing is a true and correct copy of a Power of Attorney,executed by said Company,which is still in full force and effect;and furthermore,the resolutions of the Board of Directors,set out in the Power of Attorney are in full force and effect. Given under my hand and the seal of said Company at Houston,Texas this 2nd day of April ,20 08 ,A.D. iJ /EITt M.Brent Beaty,Assistant Se,q1lik ry Any instrument issued in excess of the penalty stated above is totally void and without any validity. For verification of the authority of this power you may call(713)812-0800 any business day between 8:00 am and 5:00 pm CST. Quality Excavation, ILTD. 5620 US Highway 377 Aubrey,TX 76227 940-365-0800 FAX 940-365-5961 Completed Projects Gunter ISD $1,331,567.15 Scope: Concrete Slab,Concrete Parking,Asphalt Paving Completed 09/12/2007 Gunter ISD Admin,Kevin Worthy 903-433-4750 Project Manager,Don Hampton 940-391-0437 Gunter ISD $298,972.30 Scope: Concrete Slab, Concrete Parking Completed: 03/19/08 Gunter ISD Admin, Kevin Worthy 903-433-4750 Project Manager, Don Hampton 940-391-0437 Rosamond Parkway& Smith Street $783,592.30 Scope: Storm Drain System Completed: 04/30/07 City of Anna Project Manager,James Parkman 972-924-4510 Morris Engineers,Tim Morris 903-868-1644 I-30/SH-34 Utility Improvements $436,343.40 And Relocations Anticipated Completion: 04/24/08 City of Greenville Freese and Nichols, Inc., Scott Maughn 214-217-2260 2006 Street Improvements $379,735.35 City of Pilot Point, Mario Cisneros 940-368-4018 Completed: 05/10/07 NRS Engineering, Tim Lackey 214-351-0963 Texas Pocket Springs,INC $360,101.80 2005 Texas Capital Fund Project Completed: 02/16/07 Scope: Concrete Street City of Keene Mark T. Owens,Engineer 940-391-4845 Prairie Creek Diversion Sewer $124,970.75 North Texas Municipal Water District Completed: 09/30/07 Project Manager, David Scott 972-442-5405 Birkhoff,Hendricks&Conway,Ron Conway 214-361-7900 4th Street Reconstruction $493,433.00 Scope: Concrete Streets Completed: 08/25/06 City of Justin Belcheff&Associates,Mike Anderson 817-421-4891 Annual Amount of Construction Work Performed: $5,400,000.00 *Other references available upon request. CONSTRUCTION PLANS PO PA � ,< \ G IVOVEVE \ TS LOT 14 8c 15 , BLOC < 1 � A LOAD A » IT 0 \ iii:,_ ik- e -r. et 0 0_ to �oN J�reon<�eet S y_ a - .4, ‘111111:. HhiiiiTFL (7 TIps, ITY PROJECT LOCATION CITY OF WYLIE, TEXAS SHEET INDEX JOHN MONDY SHEET Cl COVER A P R I L 2008 SHEET C2 DEMOLITION MAYOR PRO-TFb SHEET C3 GRADING M.G. 'RED'BYBOTH SHEET C4 JOINT LAYOUT & DIMENSION CONTROL CITYCoLINCLL MEMBERS SHEET C5 STRIPING SHEET C6 EROSION CONTROL DAVID GOSS KATHY SPILLYARDS STANDARD DETAILS MERRILL YOUNG STD-00_R GENERAL NOTES CARTER WPORTER STD-05_R PAVING/ALLEY/DRIVEWAYS CITY MANAGER STD-07_R PAVING/DETAILS/EROSION MINDY MANSON STD-OS_R PAVING / SIDEWALKS CITY SECRETARY CAROLE EHRUCH Cf1Y ENGINEER J. CHRIS HOLSTER, P.E. ;(,/ i1 DIRECTOR OF PUBLIC SERVICE ' %'s I it • MIKE SFERRA ff01 ,1,109) RECOMMENDED 3+t •man.T nowt X �p�y� �/� / e� s sinew E I" II—. I I smart 1,,,,, ► 1 21 i I lJYi4f ' :' r i9ir 1 i mew1 ��"` r_----- "` ,�su.alr 1 1 , . I I FAK_ C IIN I 1sin 1 I 1 11 / MOW mnlNo-�)tf It •m E I ,11 IJ 7�.r i I ,•ua, .M1rX. 411.1 aP. N ers,a Ar. ,r... ,ws a "eI"°�(XJldf 4,11. 1� i 3 1 / 1 +° f f !° I 3,.,r i Oar warsCO'6'M'C'°"Dann= '1 want 1 1 ins1 ! .."" !1 �"' in= 1 �u'°I � 10 s 0 10 20 I in.. Lor I 1 SCALE FEET VaCtl' 1 I I 1 1 I I 1 I 1 I . 1 ..................................................... ..... 1 1 1 1 I A( I 1 I • ,.Sy.gp 1 J r_ • M.wane W N.r2Y°Y• 1 -•A.b,llr. in LOT Id YL® a »4r)• :roam �,�`r PROPOSED PARKING A. ®,,� CITY OF WYLIE, TEXAS LOT 14 R 15 BLOCK 1 ,�„„ op,0.1 °"` L. .;';s 1 RAILROAD ADDITION aEI IN , .t.,� 5; ! " DEMOLITION PLAN +� ...am nay N.l .°,Il In,..N SHINY NA • HC RAMP PROPR 4 WALK a�a'ar c faao' 4,0, "`rS�'io' 1f... I 1 inn law. •._ ' 553.90 554.16 it 853.87 ; p53.1. 553.58 I I I. 'i �� PROP 4'I WALK I `�� >L.. 2iTYP r r r C RAMP i 11 I r I �® I P i I GRAPHIC SCALZ 1 of IFNCE 1 1 1 I 1 1 552.97 552.97 Yf 1 , ...21 1 s,oc I 10 5 0 10 20 II 1 I 1 I SCALE FEET 1 HO RAMP it 1 1 I I . 1 PROP 1 4' WALK i 'n' 11 I 1 LOT IS «! (J7' " W m` `�MD I �,. /2112110/13. y CITY OF WYLIE. TEXAS LOR O14 & 15 BLOCKG 1 .'°" °°`" "`"°" '�ti. ......*....._3 RAILROAD ADDITION PION.E"M.O. 553.79 GRADING PLAN NO .Or SLOPE _ _ 'L7�r..'.y'�:^(1 qM. MOM ra ,a.x wv.w sX6cr X. V wide jerWsr•Iv Irons' i 3 Irons'E 173.OD' tai ris, 1UT / tt73T I `` � / �II F I I I i I T ---'r I I •- .Y --L I jr I I I E I I-�' I c,l, I I LbT/s I I I I I °'i° t o I I I I I I I °" 1',_; I I I I I I I I I it) 12. TYPI o I I I I I 112' TYF� 14' R R 1 I I i I I I I I i . �.RT .— 1 1 1 .—. I 1 I ._. 1 1 ._.__.x2 I 11 asaawc eceEs I I S] I I I tr Err l I I I / I Iwl INC p34 06, 003P""""`E I 1 I I I i MAX1 -"1" (-"lh----I----—t---. ----t-----I--. ---1—' ---' --1--. --— 1 I I I I I.Buzz 11 I I 1 f 1310.03 N1 10 5 0 10 20 i � : t. ttt :LLtt 11 I b I I I %-.;I I I I k l I I I I Il I I I I• - � I lltf_ 4 -J 110• �j 71, smwt -s M sI2T6Y N I s NM...•` 0 LOT IS YL� WWII WW1): WOMB �, PROPOSED PARKING K••• ------- e ,O,, ,, •� �'r CITY OF WYLIE, TEXAS LOT 14 dt 15 BLOCK 1 i * 11 I RAILROAD ADDITION JOINT LAYOUT & p0MM3gM J0Y1 •`r",:.., DIMENSION CONTROL _/ 5 MOY'W W'E 773. ' /,/�a]�narra'• .0 Kli._ I" air I ' :ir - ' — _ / tor Ij L` 6 SPACES 0 aaaBa t 1 11 i I I I I J I _ `._i I I I I I I (� (((1 I I I I I I I I I I I I I I I �� I 1 R r1 - -e I-m-f e f�I-e-f e�e-+ . o+---® 4. 1 1 1 1 `I r 1 1 1 I ;`t 1 a .•r,•-• I"'T I I I I I I I I I J I' i a! t t at I I I 1 I I I I I I I _ l i1 GRAPHIC SCALE 1 1 SPACES 010' = 1 10' ' i ISILT FENCE i oo•anwem"WINCE lal Z I I a � g t 1 N / 1 I k r LOT a ce �� 1 S� I to 5 0 10 20 1 11 SPACES 010' = 110' I I SCALE Eta I —r--1— 7--1----1--7--1---1--7--1---_ I / ( I I I I I I Iit 1 o I I I I 1 / I I I I I I I al I I 1_ I I 1 I I I I ;-� I INI I I 1 I I I I 1 o l t� t11 I I I I t l 1 I 1 I 1 I e1e1e� Iea1 1IeI '' I =II `=' 1 1 mil" .,,a� I I a••eaM• ear ■aPfY6T r I aalL R I a•w•x• 1 •n,a ARUM, LOT 1J MWSIONS'•`M°` `)` u�m �. „�• eaa =. "" y CITY OF WYLIE, TEXAS LOTR 14 & 1 PARKING 1 '•"" ?l.._ t? RAILROAD ADDITION STRIPING PLAN — `. ';,r ..... Ba••• Barr seas •aam r.SHUT Ha .— —, $ uw rya. e,/tN, .-•r m-Baa a a• V. moiDe .•Ttl,.. �1L�� E NW'Or E 17E0E' . i r" O O O O a,0' O O 1 O ..":". I f ,/ 1 f _._ 1 I _ 0 I 1 Inc I - LOT 15 II i BLOCK 1 O , > "' 1 I 1 I I / 1 1 Al I I O I `� Igomist« itier V N arms•l or ' I ,, 1. GRAPHIC SCALE 0 i i I ELT MICE 0 0 0 I CONSTRUC1XIN DIM= 11 I /f I i .1 I oewc 1 LOT BL=f4 1 f 10 5 0 10 20 I I I I I I SCALE FEET la I 1 1 I 1 I 1 1 j I I I 1 f I I , '\1 I I tili 1 I \ i ily',�,�1 $a O O O O,/ O O O f b A IMA AMMO LOT 13 YLI6 MUMS)MOM ` .. aEerAwa %.—'4 CITY OF WYLIE, TEXAS LOT 14 k 15 BLOCK 1 As'°" .d OESOW°' a. "k ir: *` .• RAILROAD ADDITION �,'�ea EROSION CONTROL E� M� Y&R MU Mol.M ONSET Na CONSTRUCTIO \ PLANS Flaa PA < I \ G IVROVEVE \ TS Ss JOEL SCOTT VEVO AL A < CITY ;OFW YLIE 4s41'1,,1i 1(1*/4Acp 1.i„-1...1..,1_.,,,l,a+,-i.)1,:'0‘11,w•.:4.41,r1.7...#.•,..4-4,(;Pi1i,i',4',,.'.,.4 r,,-k;e-.•.;ll, •0;;, 12110U r�►1IL:JZ ,. MOE CITY OF WYLIE, TEXAS PROJECT LOCATION JOHN MONDY MAYOR PRO-TEM A P R I L 2008 SHEET INDEX M.G. "RED'BYBOTH SHEET Cl COVER CITY COUNCIL uEMBERs SHEET C2 DIMENSION CONTROL SHEET C3 GRADING DAVID GOSS SHEET C4 JOINT LAYOUT KATHY SPILLYARDS MERRILL YOUNG SHEET C5 STRIPING RICK WHITE SHEET C6 EROSION CONTROL CARTER PORTER STANDARD DETAILS Cm uAHAGFR STD-00_R GENERAL NOTES STD-03_R PAVING / JOINTS MINDY MANSON STD-05_R PAVING/ALLEY/DRIVEWAYS CITY SECRETARY STD-07_R PAVING/DETAILS/EROSION CAROLE EHRIJCH STD-08_R PAVING / SIDEWALKS .c?f r CITY FNGINEER t/'*\, J. CHRIS HOLSTER, P1. � - 1 � ��l �cb DIRECTOR OF PUBLIC SERVICES 'N MIKE SFERRA .4,` RECOMMENDED PROJECT DINKIER , .. ... . . ... a Install H CRamp :::....AL , �\2^35' �"" PVC X 4 _,} . . ens- - �� _ © 85G8] i� K, %.01 III 535.96 J PARK AREA DEIXCA/MV - .I..(�.,` NRIW GNAII FARMS PHASE 2A i/ .p 4 ? 10 R CABINET R C.CM.GE R� i -1'�" GRAPHIC SCALE r i / y / Future 1537.77 / G i.". Parking it / J ,:�.. 11 ease- 0 0 m , / tl,537.5e i o / 1,•'; /.- ' II / I _ SCALE FEET (}::.�.''..'' ..I.', /' Al 53].41 'F" {,' 14.26' / xi r� . '.i. �.: .1:': ___III .}mom / �U 537.82 •"''.•..: / / BBKAH/Rl 4dlirrUE. 6' SIDEWALK / ' �r.Q �; {rorAv: AmaRwa PROPOSED PARKING �. „ . .. Br . w CITY OF WYLIE, TEXAS JOEL SCOTT MEMORIAL PARK f' DIMENSION CONTROL 4,,W v' Ob YfAGI AtlI1 nu Jutl r-_ swan.No ` Jr Npr OI,Yp ,--M O*/ --o: 1' \..'i:.. . :.... -4.+.., ____,elan' ..; L, - — r 036 a, Q, #..... 1... AOt ^ soot i / .. o.tn -4Sex ill X 4]4.N 4JO.W sza.06 ' �� ,m,-+• ` r�]mf-� aJi PARK AREA QEMCAnON / `�+.I�•.. rw.. I A1RINIO AM rARYt PIEZE to i IA } + A,4 JY tY G CdBllflr N,PAAE AEC -}on ® nl P.R.C.C.L / a7uvluc ecA,w '. +.'/ „ {... 0475 4?447 -11 /� 1.40R� X t X „l�50 / -4.5,, aaoa - iii +a i -O.' s J aaAx teoo /' I 2- - ss73! t.756 - X(y°°° X sssw 1 /ia•+ X.h -...I \I / emu ... A l ems" wa/r:';"' -I.A= T X I.00R-+ X'_ /p 53163 uny ivI 4 41 / "` _, .. ,� III ,t"1:"^:- ` - .-wt:. —+ R ----- / 10 5 0 10 20 •1:• _ '•d:• / ld SCnLE FEEL '. 1ls W�6 a of zt .dami,az .6,f+ llr , ,Aloe! Coss w 4�n.o _ 538 537 {on /� -tar a. 536 SECTION —A �'"" ): amp: Rrrrsrows `'"''' CITY OF WYLIE. TEXAS PROPOSED PARKING mummumnea,n» -7i1.. �' ^.""�^" ouc or. r'*1, JOEL SCOTT MEMORIAL PARK ^ .....".." X1553.79 ~ : i GRADING PLAN owalw p ap >.\_f r M n dill mu n,.t."SHUT M. .00% it.. f} dig. 01/4Vq '-,Y q Of. - -- ��. �...'�rwst WAY 1� Of".- \ wuu�.uv.aJ —n `i ; — . ` -fv' ---�.---------- - +maw .1• I _.— -ha air- 11.0 T _ ��' -1 PARK ARFA DE0/CAflON .. '`, BIRIRAUNII/FARMS Pt1A$E TA ' 10 t + fe i I II CAMKi AG P [RdR , -{.-n �� ® I II P.R.GGARF. GRAPHIC SCAMS u i \ ,____' 1 O' I 10._ 12' j 12' - ii n // '- I M —.—.I—.__I_ - - - - a3,.�i � -Iowa j I I J �� —'j— —:— t. — —._ Future .3 i o Parking / �`" �"` N / TI , .,al- 1'w , —._.j_._.,_ .l•_.— Sew- - i.P.. I 537.5E I 1 1 ; j ul 1 1 ----- �/ 10 5 0 10 20 1 L j'ii - SCALE FEET COMM IRA -ourm LI 537.51 I L —.I —.i 1 — i y EXPANSION JOINT m mug, {� 11 I Col I CONTRACTION JOINT — — — — / PERMISSIBLE CONSTRUCTION -- JOINT �a rim / ' RrRi>.AAR✓q"Z): LRCM: +�+' - _; PROPOSED PARKING a,< Dr ,,, CITY OF WYLIE. TEXAS ter —�[...;_s JOEL SCOTT MEMORIAL PARK 5555,01235 JOINT LAYOUT — maim m w BM =C=L• f-m.IIN 40940 NI . ` wit. GA} •Ip/m 1...f s-a.a .or• ...r -?..:::: n. "E alum umoPrJJ -��" __ .-- A 15 .• -•—_______ ter___-._:all_ �_ � -` • i/ / +'' w u35.Ei 0 'Ir I " u•536.95 /�M I —————_I " - PARK AREA DEDACA1pN i ...®�-.. O RMINS 4W FARMS PHASE 1A / n q 1 u 3 u CowesM PARE UUS -{on ® l b "� �I P.R.GGT. / .•- " I I / II / _ __ y / 3 / FIRE vNE Patina nII i /-�e uxnq all // ease' V o "� I ..�. I — 'u53i.55 — — 1 % I 1 / III / j1T-4 — �1;^ -----J Y 20 .Y 1. b I 111 . _ SCALE FEET • ry v .-1'. _ ___I i/ i e.'537.91 I.:_' : y� I / Ili ul ee¢hum< '� i ni i -:1.. P YI.IE i E� MICE MAIM: mown: rlarawa -�\,.�� PROPOSED PARKING e. acorn. """ or :"*�. CITY OF WYUE, TEXAS JOEL SCOTT MEMORIAL PARK -� STRIPING PLAN my 587 sat, 508..H.SHEET Ha — .6 nN. uN. s:NM r•-V - n x __.. --____--'i:-.. . ` _ sraA. e•_:..; (/Ff•/C�IF WAY - y' '• --� mow\\ • le ',A' r V ___ p uJT PARK AREA DEDICATION j '.. 1 - I : pRIRNWGA/fARPA PERS£?A Ly® '' �!�!' II CA91NC►W PAGY!RR // II P.R.aar. i oaAr�c acAu I \` ��CONSTRUCTIONn / ENTRANCE ■Jame �.rM n / II / u / t-, SILT FENCE / - a / 1 {.r. u w li _•:."? �a -I-- tli,53>.59 / '...r.a. -I / Fw I III At. -}..w II ul rf•.. � 10 5 0 10 20 LH :• ❑ /illy SCALE FEET 111 ,.✓ram -'+•�LT�"'. ... r III .i. / PIIII ul 3,E2 SILT FENCE 0 0 0 • • .. ,. .., / 0 aura mauls), LRCM, as c . PROPOSED PARKING .}.. o ,,,E N,. -tea CITY OF WYLIE. TEXAS " j' *\� JOEL SCOTT MEMORIAL PARK _ - EROSION CONTROL -\ '•it Zl '-Att mru ..., sus scam pr.=SIM!Ns. COP cur, arAVb •-rr mar• PAVING NOTES 5.ALL CONCRETE IN LINED CHANNEL SHALL BE NCTCOC CLASS A MUM'(MINI 3,000 P.S.I.)COACRE7E WATER CHANNEL 1.ALL WATER LINE CEN7asINGS OF SANITARY SEWER LINES SHALL BE AS SHORN IN THE PLAINS AND MEET TCEO 1.CONCRETE FOR ALL STREETS AND PRIMATE DEVELOPMENTS SHALL BE IN ACCORDANCE WITH NCTCOG, 6.FLAT BOTTOM TO BE CONSTRUCTED WHEN CHANNEL WIDTH IS LESS THAN 12 FOOT. REQUIREMENTS. FOURTH EDITION OR AS AMENDED CLASS'C CONCRETE(SO SACK 3,600 P.S.I.MACHINE,SEVEN SACK 7 3/4'CHAMFER ON ALL CONCRETE CORNERS. 2.PIPES 12 INCHES IN DIAMETER ANY)SMALLER SHALL POLYVINYL CHLORIDE(P.V.C.)MEETING THE 4500 'Si HAND POUR,COMPRESSIVE 0 28 TAMS).ITEM 303.I 4.2(o)AND REM 303.5.6.2 NAND. REQUIREMENTS OF AWWA C900 DR 18 OR DUCTILE IRON PIPE(O.I.P.)MEETING THE REQUIREMENTS OF AWWA C STORM SEWER 151 CLASS 50 PIPE. ALL D.I.P.SHALL BE WRAPPED WITH A POLYEOTI'LENE UNER. 2.REINFORCING STEEL SHAD.BE DEFORMED BARS NO.3 ON 18 INCH CENTERS OR NO.4 BARS ON 24 INCH CENTERS. REINFORCING SHALL BE IN BOTH DIRECTIONS ON CENTER, REINFORCING STEEL3.FOR PIPES URGER THAN 12 INCHES IN DANDER,THE PIPE SHALL BE REINFORCED CONCRETE CYLINDER SHALL BE IN ACCORDANCE MTH ASTM 615,616 ALAI 617. THE FLOOR OF THE EXCAVATION FOR INLET BOX MUST PROVIDE A FIRM,LEVEL BED FOR THE 845E SECTION PIPE(ANNA C301 OR ANWA C303),DUCTILE IRON PIPE C151 CLASS OR POLYVINYL CHLORIDE PIPE UP 3.ALL REINFORCING STEEL SHALL BE TIED(100X). REINFORCING STEEL SHALL BE SET ON PLASTIC TO REST UPON. TO 18 INCHES MEETING THE REQUREMENIS OFAWWA C9OS 05- 235 PSI.RATEDTES PIPE. CHAIRS. BAR LAPS SHALL BE MINIMUM 30 DLWLILN0.NO STEEL SHALL BE PIKED UNTIL THE 2.A MINIMUM OF 6 INCHES OF 1'DIAMETER(MAXIMUM)ROCK OR GRAVEL SHALL BE USED TO PREPARE THE 4.ALL VALVES ON PIPES 12 INCHES AND SMALLER SHAD.BE RESRJENT SEALED WEDGE VALVES(AWWA C509). SUBGRADE HAS BEEN TESTED AND PASSED. BEDDING TO FOUL GRADE OR IN LIEU OF THIS,AT LEAST 6 INCHES OF 2-SACK CEMENT STABILIZED SAND SHALL 5.ALL VALVES ON PIPES LARGER THAN 12 INCHES BUT SMALLER THAN 30 INCHES SHALL BE BUTTERFLY VALVES BE USED TO PREPARE THE BEDDING TO GRADE. CEMENT STABILIZED-SAND SHALL BE ALLOWED TO SET BY (AWWA C504)OR WEDGE VALVES(AVMC509). 4.EXPANSION JOINTS SHALL BE SPACED EVERY KO FEET,AT ALL INTERSECTIONS AND CHANGES IN DIRECTION OF PAVING. ALLEYS SHALL HAVE A MINIMUM OF TWO EXPANSION JOINTS, KEEPING HOLE PUMPED DRY. 6.ALL VALVES ON PIPES 30INCHES AND LARGER SHALL BE BUTTERFLY VALVES(AWWA G504). 3.AFTER PIPE HAS BEEN LAID ON PROPER BEDDING,BACKFILUNG TO COMMENCE WITH 8'MAXIMUM LOOSE 7.EMBEDMENT SHALL BE AS SHOWN IN THE PLANS. HICKFLL WITHIN THE LIMITS OF EXISTING AND PROPOSED 5.SAWED TRANSVERSE GUMMY JOINTS SHALL BE SPACED EVERY 15 FEET OR 1.25 TIMES LIFTS MECHANICALLY COMPACTED TO 95X STANDARD PROCTOR UNDER ROADWAY OR 12"MAIOMUM LOOSE UFi PAVEMENT SHILL RE COMPACTED TO 95X STANDARD PROCTOR OUTSIDE PAVEMENT(EXISTING OR LONGTIUDNAL JOINT SPACING WHICHEVER IS LESS SAWING SHALL OCCUR WHIN5 TO I2 BEHIND CURB. MAMMA SIZE ROCK IN BACIOILL SHALL NOT EXCEED 4 INCHES IN DIAMETER. PROPOSED)SHALL BE COMPACTED TO MINIMUM OF 92X STANDARD PROCTOR. ALL COMPACTION SHALL BE BY HOURS AFTER THE POUR INCLUDING SEALING. MECHANICAL MEIFIOOS. 6.SU(XA7AOE UNDER PAVEMENTS SHALL!E A MINIMUM OF 7 INCHES OF LIME TREATED SUBGRADE. 4.PRECAST INLETS MUST BE APPROVED BY THE CITY. 8.WATER LINES SHALL BE PRESSURE TESTED NI ACCORDANCE WITH NCTCOG[TEN 506.ALL WATER UNES SHILL BE SWABBED IN THE PRESENCE OF THE INSPECTOR PRIOR TO BACKFlWNG. CRLY HYDRATED UME SHALL BE UTIUZED. OPTWUM LIME SHALL BE APPLIED. OPTIMUM LIME 5.CONCRETE TO BE MNIMUM 4,20D P.S.I. 9.ALL HORIZONTAL AND VERTICAL BENDS SHALL BE BLOCKED. CONTENT SILAE BE DETERMINED DURING THE EXCAVATION BY THE USE OF A ENE SERIES TEST. LIME SERIES TEST SHALLBE TAKEN ALONG THE EXCAVATION AT ALL CHANGES IN SOIL AND A MINIMUM OF 6.LOCKING DEVICE IS REQUIRED ON ALL STORM SEWER UDS. 10.ALL FITTINGS SHALL INCLUDEINSTALL CONNECTORS. 300 FEET. UNE SERIES SHALL BE COMPLETED BY AN INDEPENDENT LABORATORY APPROVED BY THE 11.ALL FIRE HYDRANTS SHALL BE INSTALLED WITH A 24"I 24'SQUARE REINFORCED CONCRETE PAD CITY. 7.NO DUMPING"WARNING PLAQUE TO BE INSTALLED ON ALL STANDARD AND RECESSED INLETS. 12.ALL WATER LINES SHALL BE SWABBED N THE PRESENCE OF THE INSPECTOR PRIOR TO BACKFIRE 7.LIME TREATED SUBGRADE SHALL BE COMPACTED TO A DENSITY OF NOT LESS THAN 95 PERCENT OF THE ANWUM DENSITY AS DETERMINED BY ASTM 0 698. MOISTURE CONTENT SHALL BE WITHIN-2 TO 8.CONCRETE CAST-IN-PEACE INLETS SHALL HAVE A MINIMUM COMPRESSIVE STRENGTH OF 4,200SCREENING1 WALLS +4 OF OPTIMUM. DENSITY TEST RESULTS SHALL BE COMPLETED BY AN INDEPENDENT LABORATORY DAYS P.S.I.0 28 I.CONCRETE-MINIMUM COMPRESSIVE STRENGTH OF 3,00D P.S.I.0 28 DAYS. APPROVED BY THE CITY. ALL RESULTS SHALL BE PROVIDED TO THE CITY.SUBGRAXE TESTING SHALL BE N ACCORDANCE WITH NCTCOG ITEM 303.5.1 SUBGRADE, y.DELETED 2.REINFORCEMENT-MTN A-36. 8.UNE TRIMMINGS ARE NOT ACCEPTABLE FOR ANY USE. 10.EXISTING STORM SEWER PIPE AND/CR LATERALS SHALL BE LOCATED PRIOR TO SETTING OF CONSTRUCTING 3.MASONRY-COMPRESSIVE STRENGTH SHALL BE PRESCRIBED IN ITEM 2.3.6 SPECIAL PROVISIONS. INLET BOXES. IF ADJUSTMENT IN GRADE OF.LATERAL IS REQUIRED,A REVISED DESIGN BY THE ENGINEER DE 9.ALL FILL SHALL BE COMPACTED BY TECHNICAL METHODS. MAXIMUM LOOSE UR FOR RECORD SHALL BE SUBMITTED TO THE CITY FOR APPROVAL 4.WIND LOAD FOR DESIGN-20 P.S.F. COMPACTION SHALL BE 8 INCHES. ALL UFTS SHALL BE TESTED FOR DENSITY BY AN INDEPENDENT • LABORATORY APPROVED BY THE CITY. DENSITY REQUIREMENT SHALL BE AS SHOWN ON THE PLANS 11.REINFORCED CONCRETE PIPE CLASS III IS APPROVED'WITHIN THE CITY. 5.PIER BEARING SRESSES-SEE BRGK SCREENING WALL NOTES. FOR THE TYPE OF MATERIAL GLUED FOR IN THE PLANS. 12.00LOR TV INSPECTION SHALL BE COMPLETED ON THE STORM SEWER Al THE PRESENCE OF CITY REPRESENTATIVE MO THE ORIGINAL VHS FORMATTED TAPE SHALL BE WEN TO THE CITY AT THE COMPLETION 6.MORTAR-TYPE'S". 10.AL DISTURBED AREAS OF ROADWAY WORK SHALL HAVE GRASS ESTABLISHED IMMEDIATELY, OF THE INSPECTION. GRASS SHALL MEET THE REOHRENENTS OF ITEM 202,LANDSCAPING,OF NCTCOG SPECIFICATIONS, 7.PROVIDE CONTROL JONES AT 50 FEET. FOURTH ORION OR AS AMENDED. SANITARY SEWER I.ALL SEWER LINES CROSSING POTABLE WAIERLNES SHALL BE AS SHOWN IN THE PLANS AND MEET ICED 8.PROVIDE EXPANSION JOINTS AT 200 FEET CENTER MAXIMUM. 11.ALL AREAS TO BE EXCAVATED CR FILLED SHALL HAVE EROSION CONTROL PLACED PRIOR TO REOAREIALNTS, COMMENCING(ARTWORK. EROSION CONTROL DEVICES SHALL BL MAINTAINEDLACED THROUGHOUT THE 2.PIPES B INCHES THROUGH 15 INCHES SHALL BE IN ACCORDANCE WITH ASOM 03034 WITH A MINIMUM SDR OF 35 9.PROVIDE PER WITH MINIMUM 9 FOOT W/14 NCH DIAMETER BELL IN CLAY OR OTHER MATERIAL EXCEPT OR A PROJECT IN ACCORDANCE WITH NCTCOG ITEM 201.FOURTH EDITION OR AS AMENDED. D3350 AND OE 345434 C. BANE SHALE,6 FOOT MINIMUM WITH 3 FOOT MINIMUM INTO BLUE SHALE. 3.PIPES URGER THAN 12 NCHES THROUGH.48 INCHES SHAD.BE IN ACCOROANCE WOH ASTM STANDARDS F679, 12.All SDEWALKS SHALL INCLUDE BARRIER FREE RAMPS AT INTERSECTING STREETS,ALLEYS, F794.F949 AND D3350/DE 345434 C. 10.ALL EXPOSED CONCRETE SHALL BE CLASS 2 RUBBED RNISHEO SURFACE. DRIVEWAYS,ETC. BARRIER FREE RAMPS SHALL MEET CURRENT ADA REQUIREMENTS,BE L.GYS, Eb 4.MANHOLES SHALL BE PRECAST. ALL MANHOLES STALL BE WATER TIGHT. PRECAST MANHOLES SHWL HIVE BY THE DEVELOPER AND 8E APPROVED BY TIE TEXAS LICENSING BOARD. JOINTS SEALED. ALL RING AND COVERS SHALL L INCLUDE AN INTERNAL CHIMNEY SEAL 11.SIDEWALKS ADJACENT TO WALLS MUST BE 5-FOOT MINIMUM WIDTH FROM ALL PORTIONS OF THE WALL 5.ALL PIPE OPENINGS IN MANHOLES SHALL INCLUDE COUPLINGS WITH'0'RING RUBBER GASKETS. (INCLUDING PILASTERS,COLUMNS,ETC.). 13.SIDEWALKS SHALL BE DOWELED ALTO PAVEMENT WHERE IT ABUTS DRIVEWAYS. EXPANSION JOINT 6.SNBOOTS OUT OF MMlHOTES SMALL BE HUED WITH A STOPPER AND CAP. 5711801/15 SHILL BE A NNIMUM MATERIAL SHALL BE USED AT THESE LOCATIONS. OF 5 FEET FROM MANHOLE AND BE SUPPORTED BY A CONCRETE CRADLE. 12•MAXIMUM PILASTER SPACING 40 FEET. 7.ALL DROP MANHOLES SHALL BE OF THE EXIURNAL TAPE N.NO VEHICLES SHALL BE PERMITTED ON CONCRETE PAVEMENT WITHOUT APPROVAL FROM THE 8.MANHOLES SHILL BE VENTED IN ACCORDANCE WITH!CEO REQUIREMENTS. 13.WALLS SHALL NOT BE PLACED IN THE MSIBILIIY EASEMENT OR STREET RIGHT OF WAY, CITY. THE OW WILL MANE DETERMINATION BUSED ON CONCRETE BREAK REPORT. 9.ALL SANITARY SEWER PIPE SHALL BE TESTED(NCTCOG ITEM 507.5)AFTER CONSTRUCTION. TESTING SHALL 14.THE WALL SHALL BE A MINIMUM OF EIGHT FEET N HEIGHT AS MEASURED FROM THE NEAREST ALLEY INCLUDE PRESSURE TESTING,MANDREL TEST(TCEO REQUIRED)AND COLOR TV INSPECTION. COLOR N 15.CONCRETE MIX CESGN SHALL BE SUBMITTED FOR REVIEW PRIOR TO PRECONSIRUCTION INSPECTION SHALL BE COMPLETED N PRESENCE OF CRY REPRESENTATIVE MID THE ORIGINAL VHS EDGE OR SIDEWALK GRADE,WHICHEVER IS THE HIGHER. THE COLOR OF THE WALL SHALL BE UWED TO LEONG.REVISE THE FIRST PARAGRAPH OF NCTCOG SPEC.303.2.1.3 COARSE AGGREGATE TO READ FOMgTTED TAPE SHALL BE GIVEN TO THE are AT THE COMPLETION OF THE INSPECTOR. EARTH-TONE COLORS,IXCLWING GRAY,GREEN MD WHITE. THE COLOR OF THE WALL SHALL BE UNIFORM • 'CRUSHED STONE SHAD CONSTITUTE 100%OF THE COARSE AGGREGATE 10.MANHOLES SHALL BE VACUUM TESTED IN THE PRESENCE OF THE CRY REPRESENTATIVE. ON EACH SIDE OF A THOROUGHFARE FOR THE ENTIRE LENGTH BETWEEN INTERSECTING THOROUGHFARES, 11.NO END-OF-UNE CLE.ANOUTS WILL BE ALLOWED. TERMINATE SEWER LINES WITH A MANHOLE. UNLESS O7HERIISE APPROVED BY THE GOYS PUBLIC WORKS DEPARTMENT. THE FINISH OF THE WALL 16.ALL PAVING FOR PARKING SHALL BE MIN.5'THICK 3,600 P.S.I.CONCRETE SUBJECT TO CITY IL_LU 1OPLMINAT SHALL BE CONSISTENT ON ALL SURFACES. ENGINEER APPROVAL 1.STREET LICHT FOUNDATIONS SHALL BE CONSTRUCTED IN ACCORDANCE WITH TXU ELECTRIC IS.IF WROUGHT IRON FENCING IS TO BE UTILIZED ON REWIRED SCREENING,ALL WROUGHT RON MUST BE OETAN.AND NOTES FOR 25'OR 30'MOUNTING HEGHT ROUND STEEL POLE. SOLID STOCK,NO TUBULAR STEEL WILL BE ALLOWED. 17.ALL AREAS NOT UNDER PAVING,INCLUDING ALL FRANCHISE UTILITY EASEMENTS,SHALL BE 2.PROVDE SQUARE CONCRETE MOW STRIP 18'FROM OUTSIDE OF POLE TO CORNER USING COMPACTED TO A DENSITY OF NOT LESS THAN 92 PERCENT OF THE MAXIMUM DENSITY. 3,000 P.S.I.CONCRETE WITH/3 BARS 0 18"AND J('EXPANSION JOINT. 18.CONCRETE PLANTS SHALL CONFORM TO TIIDOT ITEMS 520 AND 522. 3.SIJBOMSON STREET LIGHTING TO CONFORM TO THE ZONING ORDINMNCE.'DECORATIVE STREET LIGHTING SHALL BE 19.ANY CURB AND/OR STREET SECTION REMOVED FOR THE CONSTRUCTION OF A PRIVATE DRIVEWAY PROVIDED ALONG RESIDENTIAL STREETS THROUGHOUT ALL RESIDENTIAL DEVELOPMENTS,PROVIDING LOW ILLUMINATION SHALL BE REMOVED PRIOR TO 7 GAYS OF OF THE DRIVEWAY. THE DRIVEWAY MTH SOLAR CONTROLS ON DECORATIVE POLES WITH SPRANG RANGING FROM 250 FEET TO 350 FEET BETWEEN LIGHTS S IL7 NOT BE RE PR R T TIE7FRAME AND CONSTRUCTIONTO T DRI EWDE.IFF( DRIVEWAY TOR OIAYSILL BE PLACED ON ALTERNATING SIDES OF THE STREET.A STREET UGHRNG PLAN MUST BE SUMMED TO THE CM ENGINEER FOR APPROVAL ,„.Rao ortn °Hann REPLACED UNTIL SUCH TIME CONSTRUCTION N COMMENCES. THE ENGINEER IS AUTHORIZED TO ALTER THE DISTANCE REOUIREMENT B'NEEDED IN AN EFFORT TO ACHIEVE THE BEST LIGHITNG ARRANGEMENT POSSIBLE' DETAILS ILS siw m rwumw.w° anoVmz .611HTMX amr°R,°°aa,u,a w°°muuv .w +Vann SPECIAL DEALS OR MODIFICATIONS TO THESE STANDARD DETAILS TO BE UDUZED ON ANY GIVEN PROJECT SHALL BE S BMTTTED TO THE CITY FOR APPROVAL FOR USE - 'E"�°""E"01614'°° VW.L.UNED CHANNELS aeaaw n PM I.CONSTRUCTION JOINT SHOWN IN DETAILS FOR CONVENIENCE ONLY,MONOLITHIC CONSTRUCTION STREET SIGN SPECIF7CATIONBA N° Vw MAY BE USED. STREET NAME SINS FOR ALL INTERSECTIONS BY THE MUST BE OF A SUBDIVISION SHALL BE FURNISHED AND INSTALLED BY THE CITY OF WYLIE, TEXAS DEVELOPER.THE INSTALLATION OF THE STREET SIGNS MUST BE PRIOR TO THE FINAL ACCEPTANCE OF THE SUBDIVISION.THE LEGEND 2 ALL TAME SURFACES SHALL BE A TROWEL FINISH. SHALL CONTAIN THE NAME OF THE STREET,ANY SUFFIX AS 06KNATEO ON THE PUT,AND THE BLOCK NUMBER AS ASSIGNED BY THE CITY. THE SIGN FACE SHALL BE HP PRISMATIC WHITE W/BLUE EC FILM WITH CITY LOGO.THE SIGN PLATE SHALL.BE 9 RICHES TALL AND 0.080 NCHES STANDARD CONSTRUCTION DETAILS THICK FLAT BLADE ALUMINUM DRILLED.THE SWELL NAME SHALL BE 6 INCH UPPER CASE LETTERS.THE SUFFIX AND BLOCK LETTERS 3.AIL REINFORCING STEEL SHAD BE 3/8'DIAMETER AND SPACED 12'CENTER TO CENTER BOTH WAYS UNLESS OTHFRWSE SPECIFIED. SHALL BE 3 INCHES.ALL LETTERS SILL DE WHOLE.THE SIGNS SHALL BE MOUNTED ON A 2 NCR BY12 FOOT SQUARE POST WITH A 2.15 INCH BY 36 INCH SQUARE GROUND ANCHOR VINO 2.5 NCH BY TB INCH SLEEVE THE ANCHOR POST SHALL BE DRIVEN INTO THE GROUND GENERAL NOTES 4.B WOOD FORMS ARE USED WITH GONSTRUCDON JOINT,THEY SHALL BE TWO,2'°4',AND SILW. AT A DEPTH O 30 INCHES.THE STREET NAME SHALL BE MOUNTED 10 FEET FROM THE TOP OF THE CURB MEASURED TO THE BOTTOM OF 4.I BE OS FOA UNTILR USED WIT ON SLOPES O READY TO BE RACE THE LOWEST SON.SIGNS SHALL BE MOUNTED ON SQUARE POSTS USING DRIVE RIVETS,WASHER,SPACE AND CHERRY MATE RIVETS TO Vat ATTACH ENDS OF SIGN TULEIHER. DAIS: MPo4 2005 57D-DO R ' MMMCUC(ROM IMIEWAIIIIIMIll ,WNIRFxir mMRsov I U i SPED,BRaFnE MAW JAMS MRDJM sLecur JOINNC A/AIL / EM9M6MN.R,YDS 13'-e"OR maw E114RtC F 'VNO INN NIERSECBVC AT I.C. TIP%{',,O __ NC PT.LOCIM:NG MC F MA W. SAIAG COIEIOILro COMM ~CD MINER A WNW DEI OW L S • .. ,.,.. ,� SECOND POUR or6140 AND AC J BARS ON CURS K1D' Ir•CODERS III4_!!!! l'iL AVRT.MICSNOL BEDAUM MR)DAN AOWIOV1ILY BY use O<LEDIINGALMC NYCOLUPC IC/ICE PIARC ANDKCMGOOIEO1.1 MDMEDILUKREIF 6 AOr ALYd A&ACC OTSM G M10NN1 SIM I AC ISRR®BF nwB 0104 NO mar G NSIRUC'RD AT COVIMCDOSS .QIIIS ' 01 09OMM J. CVIDE.S AND REIFORCeC BUTS SIM LCSDVONED BY MI RAMMED mac.-- — — — ' / C PRIOR TO DWI APPLICATION OWL BMEC SPACING DIAGRAM FOR TRANSVERSE JOINTS 9N1 BE WORN CLEW RD"MGR AWDCR AR II ill (ROADWAYS AND ALLEYS) TRANSVERSE AND LONGITUDINAL I CONSTRUCTION JOINT 1 9BW,.- m,aD I S-0 I MP I0r6ON aA.Irrr El I MN li la 3_. 17�'1 III I •�ll e __1__ SEMIc>NNW COMPOUND — if rimm—�i i—� i'.iJ z. n IMMBIM NTTRONIL CURB-rMw B•ID 6"IFCVI L1BBC0E Its NO.J A NN ON re" O00FL SCR OT/r•GOOF S(moment-NAM ONO PLAN MS 807N CMS Oda ale Mn 6122CBRD ON fIESCO ML SECRO4 T-MOONY IMAM 4 I"MT MIRED RUBBER IN SONAC COMM 7 I ERRS ON F CMS TRANSVERSE AND LONGITUDINAL YE1P � WINSENF ""IOESC SAWED DUMMY JOINT A, ,r I'•I ha•AMOTF"cRO `_ Iss N"AV.6 SM?ON NBEI 16.OORQ COMM BOORS MC NINFOR MG BUTS MAIM A'SUPPORTED B/AP ATRULED DEW.. DOWEL BAR SCHEDULE NOM �/ I AO C BUT ON 6"CIR.. IT" r"rE r. JOINT MEMMISNMCSEN,"APPLAUROM NSD1 COM Iean = SECTION J/e PIMP RD SENM DE AMP&.RBA=SNL SE amass sr AIL GIRT,WANT 40/0 MISS DOSS 4 AST ODER RRCIV YIUER*.NTR SAPR4 BNDWDELY 2LbsI DE IONIC "aE fail"amarNIS"BAST I°'.'°`T RE MAJORITY 0T DC 6"wart a SIR ` BRIDGE APPROACH SLAB SOU D CNT ATOM I I _Or MOT ID ATL,e1G I/F SBYAMI.DC REMVI C IMS Ue MUST 0 NWIfD SUBURB GDIPO'I.O—�\ i I/A•YM.flLNWl 4 NA II BO JOINT FACES MUSS BE ADEQUATELY SANDBLASTED TO REMOVE R /e a "M"PDIRD M.Bfl0R ' r ./.: AU.TRACES SAWING REDISUE. • I e ATAT SEM4G oo c.\. Jr._.. '.IBA: I Da¢sax(ABSED a I-IT6 le . I . ,•-{ BOW)A fa 0002 Na Ny 1 REVOIM BY BAT c.Ai).ana sov A.Ir PI'/EDP\ MTNLED IP"CUR.TO CUB. CITY OF WYLIE, TEXAS PaY6149g EDNImLW Jaw MOIR I COWLS MID REPFERIIGSWS9NLESLPIOPIED STANDARD CONSTRUCTION DETAILS IN AM NPROED ASRY 2. IRMAE%EEDNIRN.OWIS MALL IFLOCOED PAVING / JOINTS AT AIL MI RTMCBM5 TRANSVERSE EXPANSION JOINT DATE: APRIL,2005 STD-03_R nor A99WLf SIREET I I v e e = R.�A9,NTRYImDY NOIE I. 4cw,M.ICH S46/PRIME AA.J BIBS Of 12"CM OR Ak 4 8Y5 QY le"CMS roe DAIS I/O 4'FLIER KW IN ORION Ak J 1'4 1 (1Wu9CM ow C/MB Ir OR le'm.I IS AR.I BIDS'I N" NERS f4•AIWE,A .1 8 MADE R,O.Y. ALLEY HALF 10DTH 1n01H 2. CQDBCIOR sir Alf AS OPRPR ISE AL J DVS OM I2'CM OR AA 4&IRS e•,xm�' COW.(A) (L) ON IR'CM/a 408)0 Wtr MDR Al AD /mow COST 10 DEC Y SICK I FOR DAMS 12' 6' Im7HDTMD A 6 C 0 an I I R f p. 20' 10' 12' 12' 216' Er '-6' 17' 12' 1 I , A 16' 16' 2'-6' 27' 16' 20' 20'. 2'-6• 25' 20' I D Ir4A II I A I1 ,i. __ JRI D/11501.E0TYPICAL DRIVE OR STREET CONNECTION ,2. r-----_--_ _ --i TO EXISTING ASPHALT STREET SEE A02 12'6PID SEEIfYX ,I ~.y ..,„, NO.i MU DV ID'C E]MY9DV • AIORM ` B M AD. 9Y6 ON N•CMS I P..5.4 COIL. 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Id .m NxNxIE CANDIADDACt.I S JCAm/0N rs TE CITY OF WYLIE, TEXAS La' 'LICE OfCUW STANDARD CONSTRUCTION DETAILS PLAN CONSTRUCTION ENTRANCE ROAD PAVING / DETAILS / EROSION FOR EROSION CONTROL No OWL DATE: APRIL.2005 STD-07_R • (AMP 047--REn eaaan MAW a a27--R1a MANED PICKS PEN PEA A se-mow s�As 9ER A01 SEDAN 1.112 6 STREET b. s•CAC A00 STREET 'E � ,are MCKS AY!MC asADrAAic nawo MA 500 I a•as x pow.A Raw/or Room ao x \ . {Ix (5W)MD A QJDA-m-Dp/AR SACRA D< y 14.A'KFOA® 0000 (Mw orav-Mn cameo MKRs s•me swro i 2Js N.(sarl AKA ruu Ir RED N 0, H roc H � ram. �` b 4.. s,, I RA PROS= WE[Cr1DIA M UERo nor i WI a 40* #S. VaI F mom wins vac AOC rcA IXYSIFAc as c(sor o A IAun rr nAr+s.az x t5.N1 MD A ce.rtA-msarxx o °°0'__ • • 9%Da5 M1NMR1 2J5 x 41111)MD 9W1 OE RED N COLOR A101 °D • , -u (tNS:" 1� KmrowKr DIE ° D I �E I 5• I 4. I 5. 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ACK ABM mM COMMA.MAMMY SLOT %r/m.uDf SaEET�I-VC•R aR DRIER COMMIE MCYM oR cm 4 TCITY OF WYLIE, TEXAS U SECTION I •,s•mwRs+>wu.mAaA STANDARD CONSTRUCTION DETAILS PAVING / SIDEWALKS REINFORCED CONCRETE SIDEWALK * DATE APRIL,2005 STD_08_R Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: 05-13-08 Item Number: 5 Department: Public Works (City Secretary's Use Only) Prepared By: Jeff Butters Account Code: Date Prepared: 05-06-08 Budgeted Amount: Ordinance Amendment, Exhibits: Sewer CCN map Subject Consider, and act upon, Ordinance No. 2008-24 amending Chapter 114 (Utilities), Article II (Utility main extensions) of Wylie's Code of Ordinances; establishing the policy regarding the extension of sewer lines to property in the City's ETJ; providing for repealing; savings and severability clauses; and providing for an effective date of this ordinance. Recommendation Motion to approve Ordinance No. 2008-24 amending Chapter 114 (Utilities), Article II (Utility main extensions) of Wylie's code of Ordinances of the City of Wylie, Texas; establishing the policy regarding the extension of sewer lines to property in the City's ETJ; providing for repealing; savings and severability clauses; and providing for an effective date of this ordinance. Discussion The effect of the proposed amendment is to establish a policy that the City of Wylie does not provide sewer outside of our own City Limits. As Wylie's boundaries have grown we have made application to the TCEQ to expand our Sewer CCN. If our application to TCEQ is granted there will be some areas where we have sewer CCN in our ETJ. Kerry Russell, our water rights attorney, has advised us to establish such a policy (in advance) in order to ensure that we cannot be compelled to provide sewer outside of the City limits. Approved By Initial Date Department Director JB 5/6/08 City Manager 5/7/ Page 1 of 1 ORDINANCE NO. 2008-24 AN ORDINANCE OF THE CITY OF WYLIE, TEXAS, AMENDING CHAPTER 114 (UTILITIES), ARTICLE II (UTILITY MAIN EXTENSIONS) OF WYLIE'S CODE OF ORDINANCES OF THE CITY OF WYLIE, TEXAS; ESTABLISHING THE POLICY REGARDING THE EXTENSION OF SEWER LINES TO PROPERTY IN CITY'S ETJ; PROVIDING FOR REPEALING, SAVINGS AND SEVERABILITY CLAUSES; AND PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE. WHEREAS, the City Council of the City of Wylie, Texas ("City Council") has investigated and determined that it would be advantageous and beneficial to the citizens of the City of Wylie, Texas ("Wylie") to amend Chapter 114 (Utilities), Article II (Utility Main Extensions) of Wylie's Code of Ordinances of the City of Wyle; and WHEREAS, the City Council has investigated and determined that it is in the best interest of the City and its citizens to establish a policy regarding the extension of sewer lines to property in the City's ETJ; and WHEREAS, the City Council has further investigated and determined that it shall be the policy of the City to not extend sewer lines or construct sewer mains to provide new sewer services to properties within the City's ETJ unless such properties are receiving water supply from the City; and WHEREAS, the City Council has further investigated and determined that it would preserve and enhance the quality of life for citizens and be advantageous to the welfare of all citizens to amend Chapter 114 (Utilities), Article II (Utility Main Extensions) of the Code of Ordinances of the City of Wylie, as set forth herein. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS: SECTION 1: Findings Incorporated. The findings set forth above are incorporated into the body of this Ordinance as if fully set forth herein. SECTION 2: Amendment to Chapter 114 (Utilities), Article II (Utility Main Extensions). Amendment to Chapter 114 (Utilities), Article II (Utility Main Extensions) of the Code of Ordinances is hereby amended by adding a new Section 114-27 (Extension of Sewer Lines and Construction of Sewer Mains in ETJ)to read as follows: "Sec. 114-27 Extension of Sewer Lines and Construction of Sewer Mains in ETJ Is shall be the policy of the City to not extend sewer lines or construct sewer mains to provide new sewer services to properties within the City's ETJ. Ordinance No.2008-24 Amending Wylie's Code of Ordinances (Article II—Utility Main Extensions) Page 1 514212.vl SECTION 3: Savings/Repealing Clause. All provisions of Wylie's Code of Ordinances shall remain in full force and effect, save and except as amended by this or any other ordinance. All provisions of any ordinance in conflict with this Ordinance are hereby repealed to the extent they are in conflict; but such repeal shall not abate any pending prosecution for violation of the repealed ordinance, nor shall the repeal prevent a prosecution from being commenced for any violation if occurring prior to the repeal of the ordinance. Any remaining portions of said ordinances shall remain in full force and effect. SECTION 4: Severability. Should any section, subsection, sentence, clause or phrase of this Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is expressly provided that any and all remaining portions of this Ordinance shall remain in full force and effect. Wylie hereby declares that it would have passed this Ordinance, and each section, subsection, clause or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses and phrases be declared unconstitutional or invalid. SECTION 5: Effective Date. This Ordinance shall become effective from and after its adoption and publication as required by law and the City Charter. DULY PASSED AND APPROVED BY THE CITY COUNCIL OF THE CITY OF WYLIE, TEXAS on this 13th day of May, 2008. John Mondy, Mayor ATTEST: Carole Ehrlich, City Secretary Date of publication in The Wylie News—May 21, 2008 Ordinance No.2008-24 Amending Wylie's Code of Ordinances (Article II—Utility Main Extensions) Page 2 514212.v1 Cooke Co. Grayson Co. Fannin Co County Boundary Proposed Wylie Wastewater CCN Service Area City of Wylie Denton, Collin Co. PROPOSED H,IIII - 8 CITY OFF WYLIE IIIII _WATERWAY€R CCN 0 0.5 1 2 Miles Rockwall Co. U 6 Dallas Co. m < m 4 N N m Kaufman Co. a () Ellis Co 0 0 Collin Co. Era 2514h". L -1----.14141r-lril / : . .. ,,....._r__--- v 544 - - _ spi ..... _________-_ . ille c • Dallas Co. Roc wall Co. EXHIBIT A LOCATION MAP WASTEWATER CCN AMENDMENT CITY OF WYLIE OCTOBER 2007 EC PROJECT#7066 EC path:P:tactive\7066 City of Wylie\GIS\exh\Wylie_Wastewater Map_A.mxd 6+.J County Boundary Proposed Wylie Wastewater CCN Service Area Other Wastewater CCN Service Area Uncertificated or Unavailable Existing City of Wylie CCN Service Area SEIS LAGO I I I I UTILITY 0 0.5 1 2 Miles e CITY OF LUCAS 2514 2514 11378 ti PROPOSED 78 WYLIE CCN SERVICE AREA 544 CITY OF WYLIE/E 544 .07 Colli _ _ ' o. Ir aI Ias k O. - Ro kwall Co. CITY OF SA CHSE • EXHIBIT B2 PROPOSED CCN AREA DETAIL WASTEWATER CCN AMENDMENT CITY OF WYLIE OCTOBER 2007 EC PROJECT#7066 EC path:P:lactive\7066 City of Wylie\GIS\exh\Wylie_Wastewater_Map_B2.mxd Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: 5-13-08 Item Number: 6 Department: WEDC (City Secretary's Use Only) Prepared By: Sam Satterwhite Account Code: Date Prepared: 4-24-08 Budgeted Amount: Exhibits: 1 Subject Consider, and place on file, the Wylie Economic Development Corporation Annual Report. Recommendation Motion to accept and place on file the 2008 Wylie Economic Development Corporation Annual Report. Discussion As per the WEDC By-laws, each year the WEDC must present to the Wylie City Council its Annual Report. The Report is attached for your review. Approved By Initial Date Department Director SS 4/24/08 City Manager /1117 Page 1 of 1 Wylie Economic Development Corporation Annual Report April 18, 2008 Financial Condition Through its Financial Standards &Accountability Policy and its daily interaction with the City of Wylie Finance Department, the Wylie Economic Development Corporation (WEDC) continues to make financial reporting and accountability a priority. Based upon an independent audit completed in March 2008 by Rutledge Crain and Company, Inc., there was no recommendation to the WEDC for change in reporting or accounting practices. For the seventh consecutive calendar year, and ten out of the last eleven, WEDC sales tax receipts have increased over prior year figures. Up 8.1% over 2006, 2007 sales tax receipts reached $1,188,149. As well, through the first four months of the current fiscal year, sales tax receipts are up 4.5%. With no significant retail project being attributed to this growth, staff believes these increases continue to be spurred by the regional growth from the surrounding areas of Lavon, Copeville,Nevada, and Farmersville. Of the $1,188,149 in sales tax revenue (on an accrual basis), the WEDC expended $134,492 on grants and infrastructure assistance, $176,431 on the purchase of real property, $248,419 on administration, $485,183 on streets & alleys, $77,401 on marketing and promotion, $146,494 on special services (property taxes on rental property, mowing, and demolition services), and $245,555 on debt service. The WEDC also has $62,400 in income from the lease of two facilities on Industrial Court. As well, the WEDC started out the fiscal year with$555,233 available fund balance. Redevelopment In 2007, the WEDC added to its redevelopment focus by adding properties to two key areas: Industrial Court and Cooper Drive. On Industrial Court, the WEDC purchased a 0.31 acre tract and on Cooper Drive a 0.372 acre tract. The WEDC now owns four properties on Industrial Court (1.5 acres) and four properties on Cooper Drive (1.803 acres). Complimenting WEDC efforts on Cooper was the demolition of a dilapidated WEDC owned structure at 707 Cooper Drive. This accumulation of property is a public effort to transition the above targeted areas from industrial to a more aesthetically pleasing and higher valued commercial/retail use. The end goal could soon be realized on Industrial Court as there is only one remaining property left to acquire creating a contiguous area which can then, and only then, be marketed for redevelopment. The WEDC contracted with an architect who has developed a concept plan for Industrial depicting up to 28,000 square feet of commercial/retail uses. Finally, the WEDC completed demolition of a second dilapidated structure on F.M. 544 known as the Ferrell property. -2 - In 2008 WEDC will focus on finalizing the purchase of a 0.3055 acre tract on Cooper owned by Kansas City Southern and any other property on Cooper which presents itself as a reasonable purchase. Retail Activity As is well documented, the City of Wylie and WEDC committed in excess of$12 million in public incentives to support the development of infrastructure surrounding Woodbridge Crossing. In the last twelve years, public incentives in total have not equaled the above amount. The ability of Wylie to attract in excess of 575,000 square feet of retail development is second only to the removal of the Kansas City Southern main line in terms of economic impact to the community. Great strides were also made in promoting the reclamation of a 15 acre tract impacted by a land fill. Through a public-private partnership with Greenway Investment Company, an area near the intersection of Westgate Way and State Highway 78 can now be prepared for retail development. The executed tax abatement and sales tax reimbursement program for retail development is a new program for Wylie and exhibits flexibility within the City Council and WEDC Board to design incentive programs to meet the needs of very specialized redevelopment efforts. The WEDC also participated in infrastructure improvements which enhanced the ability of Shafer Properties to finalize negotiations with Starbucks. As with Target, those negotiations were furthered by the WEDC/City of Wylie presence at the International Council of Shopping Centers Conference in May. Industrial/Commercial Activity In 2007, the WEDC completed the repaving of Martinez Lane. This half-million project provides enhanced access to the 25-acre industrial tract (Premier Plaza) owned by the WEDC. While a 20,000 square foot project failed to materialize following approximately 10 months of staff time, in December 2007 the WEDC initiated negotiation with a local company for the conveyance of 3.87 acres for the construction of a 60,000 light industrial facility. This $4 million project will be the centerpiece of a new philosophy in the development of Premier Plaza. In an effort to maximize the square footage and new value created within Premier Plaza, the WEDC Board of Directors has created a policy to increase the minimum square footage to be considered within Premier Plaza. While a 20,000 square foot project may have been considered earlier, the Board believes that a 50,000 square foot minimum is an efficient use of land and maximizes value. While there are, many properties in Wylie which will support the 10,000 — 20,000 square foot user, the larger tracts for industrial use are less available. Adding to the WEDC inventory, a 3.2 acre parcel was purchased on Hensley Lane. With a maximum square footage of 55,000 square feet, this tract will not only provide - 3 - expansion opportunities to adjacent businesses, it will also provide the WEDC with options to attract smaller users which may not fit into the Premier Plaza area. Other projects undertaken/completed in 2007 were a 7,500 square foot facility by Saw- Tech and the groundbreaking of the Garnet Hill Senior Skilled Living and Rehabilitation Center. Both projects will combine for an additional $8.2 million in new value. - 4 - Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: May 13, 2008 Item Number: 7 Department: City Secretary (City Secretary's Use Only) Prepared By: Carole Ehrlich Account Code: Date Prepared: May 5, 2008 Budgeted Amount: Exhibits: One Subject Consider, and act upon, the appointment of a board member to the North Texas Municipal Water District Board to fill an expired term of June 1, 2008 to May 31, 2010. Recommendation A motion to appoint to the North Texas Municipal Water District Board of Directors for a term to begin June 1, 2008 and end May 31, 2010. Discussion The Board of Directors of North Texas Municipal Water District is a policy making body similar in nature to the City Council. The Board is responsible to both the State of Texas and to the member cities for assuring that NTMWD operations occur in accordance with state and federal law, in alignment with NTMWD policy, and in the best interests of the cities receiving services. In accordance with the statute creating the District (Article 8280-141), the qualifications of a director include the following: "No person shall be appointed a Director unless he resides in the city from which he is appointed. No member of a governing body of a city and no employee of a city shall be appointed as a Director." Under other state law, no other government official that receives compensation could be appointed. NTMWD is requesting that by majority vote, the Wylie City Council reappoint Mr. Marvin Fuller or appoint another Director to serve a term from June 1, 2006 to May 31, 2008. NTMWD's existing Board (18 member cities) is comprised of individuals who have worked to represent their communities in other capacities and who have a solid understanding of municipal concerns to share with other Directors. Historically, Directors have dedicated from 10 to 30 years of service to the Board, thereby gaining experience and contributing the necessary leadership. This provides the maximum benefit in order to assure the city's needs are met in the most effective manner. All NTMWD programs provide service based on cost to serve, with all cities provided equal treatment. Therefore, NTMWD policy established by the Board of Directors affects cost, performance and quality of service. The City of Wylie has two board members on the NTMWD Board; Mr. Marvin Fuller whose term expires May Page 1 of 2 Page 2 of 2 31, 2008 and Mr. Robert Thurmond Jr, whose term expires May 31, 2009. Mr. Fuller stated that he would be willing to serve another term. The City Council will need to make this appointment before the term expires May 31, 2008. Approved By Initial Date Department Director CS/� 5/5/08 City Manager /A��' \ s 1i/(r fit NORTH TEXAS MUNICIPAL WATER DISTRICT Regional Service Through Unity March 10, 2008 Ms. Mindy Manson, City Manager City of Wylie 2000 Highway 78 North Wylie Texas, 75098 RE: NTMWD BOARD MEMBER APPOINTMENT Dear Ms. Manson: This is your official notification that Mr. Marvin Fuller's term of office as an NTMWD Board Member expires May 31, 2008. The City Council, by a majority vote, should reappoint Mr. Fuller or appoint another Director to serve a term from June 1, 2008 to May 31, 2010. In accordance with the statute creating the District (Article 8280-141), the qualifications of a Director include the following: "No person shall be appointed a Director unless he resides in and owns taxable property in the city from which he is appointed. No member of a governing body of a city, and no employee of a city, shall be appointed as a Director." Under other state law, no other government official that receives compensation could be appointed. The cities served by the NTMWD appreciate the work and effort expended by the appointed Directors. It is my practice to visit with new Directors in an orientation session prior to their first meeting; therefore, please notify my office in writing when the City Council has appointed a Director for the new term. Should you have any questions or need additional information, please do not hesitate to contact my office. Sincerely, JA ES M. PARKS Executive Director JMP/mcf cc: Mr. Marvin Fuller 505 E.Brown St.,P.O.Box 2408,Wylie,Texas 75098-2408 Telephone:972/442-5405 Fax:972/442-5405 EXECUTIVE SESSION Wylie City Council CITY OF WYLIE AGENDA REPORT Meeting Date: May 13, 2008 Item Number: Presentation Department: Parks and Recreation (City Secretary's Use Only) Prepared By: Robert Diaz Account Code: Date Prepared: March 25, 2008 Budgeted Amount: Exhibits: 1 Subject Presentation to review the draft of the Recreation Center Enterprise Plan with the consultant Ken Ballard of Ballard-King and Associates. Recommendation N/A Discussion In order to have a better understanding of how the new recreation center will operate and what types of revenues could be attained, staff undertook a study (Enterprise Plan) in May of 2007 with a nationally known industry consulting firm Ballard-King and Associates. The goals of the Enterprise Plan were to review the market area of the recreation center, review the components that would be in the new recreation center i.e., fitness area, gymnasiums, meeting room spaces, and finally the operations of the center i.e., operating budget and fee analysis. Staff worked with Ken Ballard of Ballard-King Associates for approximately six months formulating a draft report. The draft report was completed in January of 2008. The Parks and Recreation Board reviewed the draft report and made comments at their January 2008 Retreat and February 2008 regular meeting. No significant changes or comments were identified from the Board's review. The City Council will have the opportunity to review the Enterprise Plan and make comments in a work session with Ken Ballard of Ballard-King and Associates at the May 13, 2008 meeting. Any changes or comments will be incorporated into the presented draft plan. Then a final plan will be adopted prior to the opening of the recreation center in order to bring all demographic and budgetary information up to date. Approved By Initial Date Department Director MS 3/25/08 City Manager �! -2 /o c. Page 1 of 1 7 . • CITY OF WYLIE g Recreation Center Feasibility Study Final Draft Report b*k BALL RJ*KING g q SS()C 1 A i' F: January 4, 2008 7/1 CITY OF WYLIE g Recreation Center Feasibility Study Final Draft Report bk BALLARD*KING IID Ken Ballard 2743 E. Ravenhill Cir. Highlands Ranch, CO 80126 (303) 470-8661 Table of Contents Section I Demographic Summary and Market Review 1 Section II Operations Pro-forma 38 Section III Project Recommendations 55 Section IV Appendix 58 City of Wylie Recreation Center Feasibility Study Section I - Demographic Summary and Market Review In an attempt to determine the feasibility of building a proposed public recreation center for the City of Wylie, Texas, a market analysis that looks at the demographic realities of the area and reviews the existing indoor recreation facilities, has been undertaken. The following is a summary of the basic demographic characteristics of the greater Wylie area and a comparison with basic recreation and leisure participation standards as produced by the National Sporting Goods Association and the National Endowment for the Arts. Service Area: While the focus of the planned center will be to serve the residents of the City of Wylie, it is normal for most recreation facilities to have a primary service area that is different than just the jurisdictional boundaries. As a result, a primary service area for the center has been defined as the current retail trade area for the city. This includes all of Wylie, portions of Murphy, Parker, Lucas, Sachse and all of St. Paul, Farmersville, and Lavon. A primary service area is usually defined by the distance people will travel on a regular basis (a minimum of once a week) to utilize a recreation facility or its programs. Use by individuals outside of the primary service area will be limited to more occasional use, special events (tournaments, etc.) or visitors to the area. A larger secondary service area has been determined as an area that is extends slightly further west and south to nearly Interstate 30. Use of the recreation center by people from outside of the secondary service area is projected to be very limited. Primary service areas can vary in size with the types of components that are included in a facility. A center with an indoor pool and other active elements (weight cardiovascular equipment area, gym, track, etc.) will generally have a larger primary service area than a more passively oriented facility. Specialized facilities such as an indoor ice rink or a sports fieldhouse will have even larger service areas that make them more of a regional destination. A 15 to 20 minute service area is not uncommon for recreation facilities in a more urban environment. The travel distance to the proposed site for the center for the designated primary service area generally supports these numbers. There are currently a number of recreation, sports, fitness and aquatic facilities in the primary service area. Ballard*King and Associates 1 City of Wylie Recreation Center Feasibility Study Service Area Population: The population of the service areas is as follows: Area 2000 Census 2007 Estimate 2012 Projection City of Wylie 15,132 34,581 47,423 Households 5,085 11,937 16,519 Primary Service Area 48,050 84,707 112,814 Households 16,343 29,281 39,323 Secondary Service Area 103,539 155,823 197,456 Households 33,978 51,877 66,273 Source—U.S. Census Bureau and ESRI. It should be noted that the Wylie area is currently experiencing rapid growth in population and these projections for future population(2012) could be low. Ballard*King and Associates 2 City of Wylie Recreation Center Feasibility Study Primary Service Area b Z yla n ID .� E McKin ey N L. Da-Mtn s.Mt Course iii S ...T.lB r n K Vir M .i' i :i M1cur New Hope .^y J .m Hi 1194 r „,,,,A. Princeton - -- - 1 6G s� i• 3 ,,�1t� _�o `, '.1? Ste e — tgiroEu�r>ro,r• Lowry Crnssrng Fa villa f enrage Rn cyy tna Bunt; �y is, M6nProm�uueta "�„ E u AFlrn °p e Eiocnany Dr Io Wylie,TX-PriTieit service Area Plano JosephinS—t`m 6 �* I trr Nevada � eau___.. y r 1 Pa ker ei St.Paul Wylie—i MEmphy ix*Ri rilry Gub 4''4 _ - -..,,�� Yor7 f _- h� -Richer son " woo n tr cv C $hl aeen90 ark 30 Roys •r i Sachse t ie0 ) / oy" 1 R ,trrn rcr,:d _ M; Fate. /�— l4we Shorcl,n ,ayb _40 "" 0 gr c1 w� ;,. Dallas E s. rt x:kv.,iii F4 Rowlett �9. r 'a • sF-- Dr7 `, E IL Z 2007 ES /4 ie nri,M 1 b '- G' _ Ballard*King and Associates 3 City of Wylie Recreation Center Feasibility Study Secondary Service Area AdcK nay; d nn< •itr,..— g iii, 8 APlhue ^ Fin 2104 _vi.pinla• - o� ow Hope ,L. T Princeton_ -- lam ,....437 r-- .3- I f Z :• rnml Far . ntry pub Lkiwryr C'ossing vit /i s Rgr`)th Gsg And Country Creh'`., ^.h / Ajjjj1j Prelim ream I Ariti, l,t ` Lw / E Bethany Dr —f`y # #fir e-"'",i Texas Piano Fm _ 1 Nevada Hunt Parker Searvi4e Area FmY53� 01 t M h E S1.Paul s 1 r , d4 y -iue Coo y Out) W - . -_- - Li �•ichardson lh`oc . d pll ub �.' wines 1.ottPark ArnF '" Sachs .;i ,.$ ' �, ,fir o�e rakiraa-r,.mem�4ona aho Rdjit / Fate l a ,,��ir .r.i 61a .� h t '? E i �' Rowlett e� tme — ❑c,n,.l ;, 6. d ut II: ( •r ',. 'rd4e Roai.Sirpo•no;.lte- Garla Dallas -ate Hwy 2T_ti w_ W Miller Rd - .r Rd Miller Rd f�" $' -- - eL n ,'E E a,ternr W. %MI SR,.Tele , rr ism Ballard*King and Associates 4 City of Wylie Recreation Center Feasibility Study Population Distribution by Age: Utilizing census information from the Wylie primary service area the following comparisons are possible. Primary Service Area- from 2007 ESRI census estimate Table- A Ages Pop. % of Tot. Nat. Pop. Diff. -5 7,297 8.7% 7.0% +1.7% 5-17 17,741 20.8% 17.6% +3.2% 18-24 7,422 8.8% 9.9% -1.1% 25-44 26,213 30.9% 27.6% +3.3% 45-54 12,835 15.1% 14.6% +.5% 55-64 7,677 9.1% 10.8% -1.7% 65+ 5,518 6.5% 12.5% -6.0% Population-2007 census estimate in the different age groups in the service area. % of Total-Percentage of the service area population in the age group. National Population-Percentage of the national population in the age group. Difference-Percentage difference between the service area population and the national population. Ballard*King and Associates 5 City of Wylie Recreation Center Feasibility Study Chart-A 35.0% 30.0% 25.0% 20.0% 15.0% Primary Service Area 10.00% so IP ' ■National Population : i. u If , , I .0/° -5 5yrs- 18-24 25-44 45-54 55-64 65+ 17 The demographic makeup of the Wylie primary service area, when compared to the characteristics of the national population, indicates that they are considerably different, with a larger youth and adult population and much smaller senior population than the national numbers. Overall, the population is considerably younger than the national population. When the demographics for the primary service area are compared with those from the secondary service area there are really no differences. Overall the secondary service area population is only slightly younger than the primary service area. Ballard*King and Associates 6 City of Wylie Recreation Center Feasibility Study Population Distribution Comparison by Age: Utilizing census information from the Wylie primary service area, the following comparisons are possible. Primary Service Area - from census information and ESRI. Table- B Ages 2000 Pop. 2007 Pop. 2012 Pop. % Change -5 3,925 7,297 9,795 +149.6% 5-17 10,997 17,741 22,669 +106.1% 18-24 3,268 7,422 9,333 +185.6% 25-44 16,863 26,213 32,490 +92.7% 45-54 6,190 12,835 18,910 +205.5% 55-64 3,553 7,677 11,288 +217.7% 65+ 3,254 5,518 8,332 +156.1% Chart-B 35,000- 30,000-' 25,000� 20,000- ■2000 15,000-, ■2007 10,000 T--- ii ❑2012 5,000Ai- Lir 0 -5 5yrs-17 18-24 25-44 45-54 55-64 65+ Table-B looks at the growth or decline in age group numbers from the 2000 census until the year 2012. It is projected that every age category will see phenomenal growth with the greatest occurring in the 55-64 age group. It must be remembered that the population of the United States as a whole is aging and it is not unusual to find negative growth numbers in the younger age groups and net gains nearing 45% in the 45 plus age groupings in communities which are more stable in their population numbers. Once again when the statistics for the primary service area are compared to the secondary service area there are only a few differences. The secondary service area population is Ballard*King and Associates 7 City of Wylie Recreation Center Feasibility Study expected to grow strongly in all age groups but the rate of growth is slower than the primary service area. Next, the median age and household income levels are compared with the national numbers. Both of these factors are primary determiners of participation in sports and recreation activities (see Table-C). The lower the median age the higher the participation rates are for most activities. The level of participation also increases as the income level goes up. Median Age: Area 2000 Census 2007 Estimate 2012 Projection City of Wylie 30.6 32.5 32.4 Primary Service Area 33.2 34.5 34.9 Secondary Service Area 32.4 34.1 34.2 Nationally 35.3 36.7 37.6 Chart-C 40 _ _ 30 ; ;f ®City of Wylie Y0 25 , , ■Primary Service Area 15 ; ; ❑Seed ndary Service 10 Ar5 ElNationally 0 2000 2007 2012 Ballard*King and Associates 8 City of Wylie Recreation Center Feasibility Study Median Household Income: Area 2000 Census 2007 Estimate 2012 Projection City of Wylie $58,563 $75,980 $89,155 Primary Service Area $60,302 $76,675 $90,386 Secondary Service Area $62,357 $79,409 $94,960 Nationally $42,164 $53,154 $62,503 Chart-D $100,000.00 e City of Wylie $80,000.00 $60,000.00 I - ' IIPrimary Service !!!.T1q $40,000.00 ❑Secondary $20,000.00 ' •• ' Service Area $0.00 I - I i ElNationally 2000 2007 2012 _ Note: The median household income level must be balanced against the cost of living for the area to determine possible discretionary income available for recreation purposes. The median household income levels for the Wylie primary service area are significantly higher than the national average, while the relative cost of living for the area is generally lower as well. This indicates a potentially high level of discretionary income available for recreation purposes. Ballard*King and Associates 9 City of Wylie Recreation Center Feasibility Study Race and Ethnicity: Below is listed the distribution of the population by race and ethnicity for the primary service area based on 2007 population estimates. Table- C Race Number Percent White 72,076 85.1% Black/African Amer. 3,195 3.8% American Indian/Alaska 759 .9% Asian 1,964 2.3% Native Hawaiian/Pac. Island 23 0% Other 4,686 5.5% Two or More Races 2,004 2.4% Hispanic Origin 11,639 13.7% Source—U.S. Census Bureau and ESRI. Demographic Summary: • The population is expected to grow at a very strong rate during the next five to ten years. • The population density is generally low. • The median age is well below the national level and is expected to remain there. • Household size is substantially higher than the national average indicating a large number of families with children. • Median household income is well above the national levels. • The secondary service area is very similar to the primary service area with a slightly slower growth rate, a younger population and households with a slightly higher median household income level. Ballard*King and Associates 10 City of Wylie Recreation Center Feasibility Study • The City of Wylie has somewhat similar characteristics as the primary service area but it is a somewhat younger population with a slightly lower median household income level. Comparison With National Statistics: Utilizing information from the National Sporting Goods Association and comparing them with the demographics from the Wylie primary service area the following participation projections can be made (statistics were compared based on age, household income, regional population and national population). Participation Estimates - Primary service area from the National Sporting Goods Association(based on 2007 population estimates). Table- D Income Age (avg.) Region Nation Average Aerobics 16.1% 13.0% 11.7% 12.8% 13.4% Basketball 11.4% 11.2% 10.0% 10.2% 10.7% Exer/equip 27.2% 20.4% 18.9% 19.9% 21.6% Exer. Walk 40.6% 33.1% 26.5% 33.2% 33.4% Running/jog 13.4% 11.7% 10.7% 10.9% 11.7% Racquetball 1.9% 1.6% .7% 1.5% 1.4% Swimming 28.3% 23.0% 19.8% 21.5% 23.2% Volleyball 5.6% 4.6% 2.3% 4.2% 4.2% Workout Club 16.7% 14.4% 11.1% 14.1% 14.1% Income-Participation based on the 2007 estimated median household income in the primary service area. Age(avg.)-Participation based on averaging participation by different age groups in the primary service area. Region-Participation based on regional statistics(West South Central). Nation-Participation based on national statistics. Average-Participation based on the average of the other four categories. When looking at participation rates in various recreation activities, the National Sporting Goods Association uses four different determiners for their percentages. Utilizing the average of these four categories takes into consideration each of the factors that can influence participation rates. Ballard*King and Associates 11 City of Wylie Recreation Center Feasibility Study Anticipated Participation Numbers by Activity: Utilizing the average percentage from Table- D above plus the 2000 census information and census estimates for 2007 and 2012 (over age 5). Table- E Average 2000 Part. 2007 Part. 2012 Part. Difference Aerobics 13.4% 5,800 10,187 13,559 +7,760 Basketball 10.7% 4,631 8,134 10,827 +6,196 Exer/equip 21.6% 9,348 16,421 21,856 +12,508 Exer. Walk 33.4% 14,456 25,391 33,796 +19,341 Running/jog 11.7% 5,064 8,895 11,839 +6,775 Racquetball 1.4% 606 1,064 1,417 +811 Swimming 23.2% 10,041 17,637 23,475 +13,434 Volleyball 4.2% 1,818 3,193 4,250 +2,432 Workout Club 14.1% 6,102 10,719 14,267 +8,165 Total 57,865 101,641 135,287 +77,422 Note: The estimated participation numbers indicated above are for each of the sports listed and do not necessarily translate into expected attendance figures at a Wylie Recreation Center since many participants utilize other facilities for these activities and may participate in more than one activity at a time. However, these figures do indicate the total number of people participating in various activities within the primary service area. Ballard*King and Associates 12 City of Wylie Recreation Center Feasibility Study Participation Correlation: One of the primary orientations of many community recreation facilities is often a significant aquatics area. With this in mind, and utilizing information provided by the National Sporting Goods Association's 2006 survey, the following correlation between people who participate in swimming and other recreational activities is possible. Table- F % of Swimmers % of Activity Part. Aerobics 20.3% 34.1% Basketball 21.5% 45.4% Exer. Walking 48.5% 31.3% Exer/equip 32.7% 35.3% Running/Jogging 21.5% 42.2% Volleyball 11.3% 57.4% Percent of Swimmers-The percentage of swimmers who would participate in the given activity. Percent of Activity Participants-The percentage of the listed activity participants who would also participate in swimming. These correlation statistics indicate the strong relationship between those people who participate in aquatics and other activities. These statistics also indicate the importance of having an aquatics amenity in a recreation facility to increase overall usage of the center. Ballard*King and Associates 13 City of Wylie Recreation Center Feasibility Study Participation by Ethnicity and Race: Participation in sports activities is also tracked by ethnicity and race. The table below compares the overall rate of participation nationally with the rate for Hispanics and African Americans. Utilizing information provided by the National Sporting Goods Association's 2006 survey, the following comparisons are possible. Table- G National Rate Hispanic Af Amer. Aerobics 12.8% 12.7% 11.5% Basketball 10.2% 12.7% 21.7% Exer/equip 19.9% 18.4% 18.9% Exer. Walk 33.2% 28.8% 30.7% Racquetball 1.5% 2.3% .01% Running/jog 10.9% 16.7% 12.8% Swimming 21.5% 16.5% 12.4% Volleyball 4.2% 5.8% 4.3% Workout Club 14.1% 14.0% 13.2% National Rate-The national percentage of individuals who participate in the given activity. Hispanic Rate-The percentage of Hispanics who participate in the given activity. African American Rate-The percentage of African Americans who participate in the given activity. Realizing that there is a reasonable Hispanic population in the primary service area it is important to review the rate of participation for Hispanics in sports activities. In a number of activities the rate of participation is higher than the general population (basketball, racquetball, running/jogging, and volleyball) while in others the rate is lower (aerobics, exercising with equipment, exercise walking, workout at club and swimming). Ballard*King and Associates 14 City of Wylie Recreation Center Feasibility Study Below are listed a variety of indoor recreation activities and the relative market strength and rate of participation. Summary of Sports Participation: The following chart summarizes participation in various sports and leisure activities utilizing information from the 2006 National Sporting Goods Association survey. Table- H Sport Rank % Part. Age Group Exer. Walk 1 33.4% 25 - 34 Swimming 2 23.2% 7— 11 Exer/equip 3 21.6% 25 - 34 Workout Club 7 14.1% 25 - 34 Aerobics 9 13.4% 25 —34 Running/jog 14 11.7% 12 - 17 Basketball 15 10.7% 12 - 17 Volleyball 24 4.2% 12— 17 Racquetball 37 1.4% 25 - 34 Rank-Popularity of sport based on national survey. % Part.-Percent of population that would participate in this sport in the primary service area. Age Group-The age group with the highest level of participation based on national survey. Note: Age group participation is generally on a bell curve, with the age group noted having the highest rate and then declining from there. Ballard*King and Associates 15 City of Wylie Recreation Center Feasibility Study Comparison of State Statistics with National Statistics: Utilizing information from the National Sporting Goods Association, the following charts illustrate the participation numbers in selected sports in the state of Texas. Texas participation numbers in selected indoor sports - As reported by the National Sporting Goods Association in 2006. Table- I Sport Participation Age Group Largest# (in thousands) Exer. Walking 4,854 25-34 45-54 Swimming 4,124 7-11 12-17 Exer.w/Equipment 3,446 25-34 35-44 Workout at Club 2,689 25-34 25-34 Aerobics 2,227 25-34 25-34 Running/Jogging 2,209 12-17 25-34 Basketball 1,892 12-17 12-17 Volleyball 408 12-17 12-17 Participation - The number of people (in thousands) in Texas who participated more than once in the activity in 2006 and were at least 7 years of age. Age Group - The age group in which the sport is most popular. The age group where the highest percentage of the age span participates in the activity. Example: The highest percent of an age group that participates in exercise walking is 35-44. This is a national statistic. Largest # - The age group with the highest number of participants. Example: The greatest number of exercise walkers is in the 35-44 age group. Note: This statistic is driven more by the sheer number of people in the age group than by the popularity of the sport in the age span. This is a national statistic. Note: No state participation statistics are available for racquetball. When comparing these statistics to the national numbers in Table-H, there are no differences in the rank ordering for the state of Texas. Another method to measure sports participation statistics compares the percentage of the national population from the state with the percentage of national participation in a variety of sports. Ballard*King and Associates 16 City of Wylie Recreation Center Feasibility Study Texas sports percentage of participation compared with the population percentage of the United States - Texas's population represents approximately 7.4% of the population of the United States (based on 2006 census estimates). Table- J Sport Participation Percentages Running/Jogging 7.7 Swimming 7.3 Workout at Club 7.3 Basketball 7.1 Aerobics 6.6 Exer.w/Equipment 6.6 Exer. Walking 5.5 Volleyball 3.7 Note: Sport participant percentages refer to the total percent of the national population that participates in a sport that comes from the state of Texas. It is significant that in all but running and jogging the percentage of participation is below the percentage of the national population. This is indicates a lower rate of participation. Ballard*King and Associates 17 City of Wylie Recreation Center Feasibility Study Market Potential Index: Another method to measure possible participation in recreation and fitness activities is through the market potential index where rates of participation in the primary service area are compared with national numbers through the index rating. Utilizing information provided by ESRI, the following comparisons are possible. Table- K # of Adults Percentage MPI Aerobics 6,213 10.4% 112 Basketball 5,209 8.7% 106 Exer. Walking 18,280 30.6% 112 Swimming 11,854 19.9% 116 Weight Lifting 7,505 12.6% 119 Running/Jogging 6,986 11.7% 118 Volleyball 1,857 3.1% 96 #of Adults-The number of adults in the primary service area participating in the sport. Percentage-The percentage of adults in the primary service area participating in the sport. MPI-Market potential index as compared to the national number of 100. The MPI index indicates that the rate of adult participation in all activities but volleyball is stronger than the national average. This shows a potentially higher rate of usage of a recreation center. Ballard*King and Associates 18 City of Wylie Recreation Center Feasibility Study Recreation Expenditures Index: In addition to participation in recreation activities ESRI also measures recreation expenditures in a number of different areas and then indexes this against national numbers. The following comparisons are possible. Table- L Avg. Spent SPI Fees for Participant Sports $152.75 135 Fees for Recreational Lessons $181.40 139 Social, Recreation, Club Membership $210.11 133 Exercise Equip./Game Tables $122.35 131 Other Sports Equipment $30.27 133 Average Amount Spent-The average amount spent for the service or item in a year. SPI-Spending potential index as compared to the national number of 100. The SPI index indicates that in all areas the rate of spending is significantly above the national average. This shows that there is probably a much higher rate of discretionary spending for the types of services that a recreation facility could provide. Non-Sports Participation Statistics: It is recognized that most public recreation centers are more than just sports oriented facilities. Participation in a wide variety of passive activities and cultural pursuits is common and essential to a well-rounded center. While there is not the breadth of information available for participation in these types of activities as compared to sports endeavors, there are statistics that can be utilized to help determine the market for cultural arts activities and events. Beginning in 1982 and at selected intervals there after the National Endowment for the Arts has sponsored the "Survey of Public Participation in the Arts" to determine the extent to which Americans participate in the arts. Information extracted from the 2002 survey indicates the following. Ballard*King and Associates 19 City of Wylie Recreation Center Feasibility Study Personal Participation in the Arts U.S. adults (over age 18) who have personally performed or created works in cultural arts activities in 2002 (at least once). Table- M Activity % of Adults # of Adults Music Jazz 1.3% 2.7 Classical Music 1.8% 3.7 Opera .7% 1.4 Choir/Chorale 4.8% 9.8 Composing Music 2.3% 4.7 Plays Musical Plays 2.4% 4.9 Non-musical Plays 1.4% 2.9 Dance Ballet .3% .6 Other Dance 4.2% 8.6 Visual Arts Drawing/Painting 8.6% 17.6 Photography 11.5% 23.5 Pottery/Jewelry 6.9% 14.1 Weaving/Sewing 16.0% 14.1 Literature Writing 7.0% 14.4 % of Adults—The percentage of adults(18 years and older)in the U.S. who participated in the activity at least once during 2002. #of Adults—The number of adults(in millions)in the U.S. who participated in the activity at least once during 2002. These statistics indicate a strong number of individuals who personally participate in certain cultural arts activities. The different activity classifications are very broad and include a variety of specific events. Ballard*King and Associates 20 City of Wylie Recreation Center Feasibility Study General Attendance for Arts Activities U.S. Adults (over age 18) who attended a cultural arts activity in 2002 (at least once). Table-N Activity % of Adults # of Adults Music Jazz 10.8% 22.2 Classical Music 11.6% 23.8 Opera 3.2% 6.6 Plays Musical Plays 17.1% 35.1 Non-musical Plays 12.3% 25.2 Dance Ballet 3.9% 8.0 Other Dance 6.3% 12.1 Visual Arts Art Museums/galleries 26.5% 54.3 Art/craft Fairs & Festivals 33.4% 68.4 Historic Sites Parks/historic buildings 31.6% 64.7 Literature Plays/poetry/etc. 46.7% 95.3 % of Adults—The percentage of adults(18 years and older)in the U.S. who attended an activity at least once during 2002. #of Adults—The number of adults(in millions)in the U.S.who attended an activity at least once during 2002. This table indicates an even stronger number of individuals who attend certain cultural arts activities. Much like sports participation, attendance and participation in cultural arts activities is higher among the more educated and higher income adult individuals. However, participation is generally higher in the middle age (35-64) groups while sports participation is higher in the youth and younger adult age groups. Ballard*King and Associates 21 City of Wylie Recreation Center Feasibility Study Participation in Arts Classes or Lessons Individuals who participated in arts classes and lessons. Table- 0 Activity %Anytime in Life %in 2002 Music 33.9% 1.4% Visual Arts 16.5% 1.7% Acting 7.0% .5% Ballet 6.4% .1% Other Dance 11.4% .7% Creative Writing 13.1% 1.0% Art Appreciation 18.3% 1.0% Music Appreciation 16.1% .6% % Anytime in Life—The percentage of adults in the U.S.who took lessons in the activity at least once during their lifetime. % in 2002—The percentage of adults who took lessons in the activity at least once during 2002. This table indicates the percentage of people who took lessons in a variety of activities either in their lifetime or in 2002. Ballard*King and Associates 22 City of Wylie Recreation Center Feasibility Study General Attendance for Arts Activities by Region U.S. Adults (over age 18) who attended a cultural arts activity in 2002 (at least once) in the West South Central region of the country. Table- P Activity %of Adults % W. So. Central Music Jazz 10.8% 9.0% Classical Music 11.6% 9.5% Opera 3.2% 2.0% Plays Musical Plays 17.1% 12.3% Non-musical Plays 12.3% 9.5% Dance Ballet 3.9% 3.0% Other Dance 6.3% 4.1% Visual Arts Art Museums/galleries 26.5% 22.5% Art/craft Fairs & Festivals 33.4% 28.1% Historic Sites Parks/historic buildings 31.6% 26.6% Literature Plays/poetry/etc. 46.7% 40.9% % of Adults—The percentage of adults(18 years and older)in the U.S.who attended an activity at least once during 2002. # of Adults—The percentage of adults (18 years and older) in the West South Central region of the U.S. who attended an activity at least once during 2002. This table indicates a lower rate of attendance of cultural arts activities in the West South Central region than the general U.S. population. In an attempt to develop a more direct comparison between the rates of participation in various leisure activities, the NEA survey ranked the following activities. Ballard*King and Associates 23 City of Wylie Recreation Center Feasibility Study Rates of Participation in Leisure Activities in 2002: Table- Q Activity Percentages Went to Movies 60.0% Exercised 55.1% Gardening 47.3% Home Improvements 42.4% Amusement Parks 41.7% Attend Arts Event 39.0% Attend Sport Event 35.0% Outdoor Activities 30.9% Played a Sport 30.4% Volunteer/charity 29.0% Percentages—Refers to the percentage of the adult U.S.population that participated in the activity(at least once)in 2002. Chart E 60% 50% I ' 400% ! ' ' ' 1 3°iiI111111 '' n / 1 1 1 1 1 ' 1 ' 1 ' 1El percentage 10% 1 ' I I 1 ' 1 I ' ' 0 Vo m m a) a m = t+ N OE O W O O t a) 0Q. O M .d .O d E W N _ C O Q W 0 0 = Ballard*King and Associates 24 City of Wylie Recreation Center Feasibility Study In relationship to sports participation and other leisure activities, participation in cultural arts is not as high but is still significant in the number of participants that are involved in these activities. Recreation Activity and Facility Trends: There continues to be very strong growth in the number of people participating in recreation and leisure activities. It is estimated that one in five Americans over the age of six participates in some form of fitness related activity at least once a week. American Sports Data, Inc. reported that membership in U.S. health clubs has increased by 76.1% between 1987 and 1999, and memberships in health clubs reached an all time high of 32.8 million in 2000. The greatest increase in membership has occurred in the over 55 age group, followed by the under 18 and 35-54 age categories. Overall membership in the 35-54 age group increased while it actually decreased in the 18-34 age group. Statistics also indicate that approximately 12 out of every 100 people of the U.S. population (or 12%) belong to a health club. On the other side most public recreation centers attract between 20% and 30% of a market area (more than once) during the course of a year. All of this indicates the relative strength of a market for a community recreation facility. However despite these increases the American population as a whole continues to lead a rather sedentary life with an average of 25% of people across the country reporting that they engage in no physical activity (according to The Center for Disease Control). One of the areas of greatest participant growth over the last 10 years is in fitness related activities such as exercise with equipment, aerobic exercise and group cycling. This is also the most volatile area of growth with specific interest areas soaring in popularity for a couple of years only to be replaced by a new activity for the coming years. Also showing particularly strong growth numbers are basketball and running/jogging while swimming participation remains consistently high despite recent drops in overall numbers. It is significant that many of the activities that can take place in an indoor recreation setting are ranked in the top fifteen in overall participation by the National Sporting Goods Association. The multi-component concept of delivering recreation services continues to grow in acceptance with the idea of providing for a variety of activities and programs in a single location. This idea has proven to be financially successful by centralizing operations for recreation departments and through increased generation of revenues from patrons able to participate in multiple and varied leisure needs under the same roof. These facilities have become identifiable centers for communities, and have promoted "family" recreation values. The keys to success revolve around the concept of intergenerational use in a quality facility that has multi-use capabilities and the versatility and flexibility to meet ever-changing leisure needs. This is a distinct change from the recreation facility trends of the 1960's and 1970's when a series of smaller, neighborhood, community centers were developed throughout a community. These facilities proved to be costly to operate and did not attract enough users to be cost effective. Ballard*King and Associates 25 City of Wylie Recreation Center Feasibility Study Below are listed those sports activities that would often take place indoors in a community recreation center and the percentage of growth or decline that each has experienced nationally over the last 10 years (1996-2006). Table- R Sport/Activity 1996 Part. 2006 Part. % Change Workout at Club 22.5 36.9 +64% Aerobic Exercising 24.1 33.7 +40% Running/Jogging 22.2 28.8 +30% Ice Hockey 2.1 2.6 +24% Exercise Walking 73.3 87.5 +19% Exercising w/Equip. 47.8 52.4 +10% Swimming 60.2 56.5 -6% Tennis 11.5 10.4 -10% Basketball 31.8 26.7 -16% Volleyball 18.5 11.1 -40% 1996 Participation-The number of participants per year in the activity(in millions)in the United States. 2006 Participation -The number of participants per year in the activity(in millions)in the United States. Percent Change-The percent change in the level of participation from 1996 to 2006. Chart-F 90-- 80 70- 60- 50- 40- 30 4 E31996 2010 A, ■2006 o- . .. r 3 co O d c '7 = (I) 0 0 10 V Y a c �. a U) m > Ballard*King and Associates 26 City of Wylie Recreation Center Feasibility Study In addition to sports participation trends the following chart shows how cultural arts participation has changed from 1992 to 2002. Personal Participation in the Arts 1992-2002 Table- S Activity 1992 Part. 2002 Part. % Change Music Jazz 3.2 2.7 -16% Classical Music 7.8 3.7 -53% Opera 2.0 1.4 -30% Choir/Chorale 11.7 9.8 -16% Composing Music 3.9 4.7 +21% Plays Musical Plays 7.1 4.9 -31% Non-musical Plays 3.0 2.9 -3% Dance Ballet .4 .6 +50% Other Dance 15.0 8.6 -43% Visual Arts Drawing/Painting 17.8 17.6 -1% Photography 21.6 23.5 +9% Pottery/Jewelry 15.6 14.1 -10% Weaving/Sewing 46.1 32.7 -29% Literature Writing 13.7 14.4 +5% 1992 Participation-The number of participants per year in the activity(in millions)in the United States. 2002 Participation-The number of participants per year in the activity(in millions)in the United States. Percent Change-The percent change in the level of participation from 1992 to 2002. Due to the increasing recreational demands there has been a shortage in most communities of the following spaces. Ballard*King and Associates 27 City of Wylie Recreation Center Feasibility Study Gymnasiums Pools (especially leisure pools) Ice arenas Weight/cardiovascular equipment areas Indoor running/walking tracks Meeting/multipurpose (general program) space Senior's program space Pre-school and youth space Teen use areas As a result, many communities have attempted to include these amenities in public recreation centers. Leisure pools (with slides and interactive water features) that appeal to younger swimmers and non-swimmers as well as families and seniors have become extremely popular and are being built in conjunction with or instead of conventional pools. Weight/cardiovascular space is also in high demand and provides a facility with the potential to generate significant revenues (along with the leisure pool). Gyms, due to their flexibility and versatility are needed for both youth and adult activities. Ice arenas, although expensive to build and operate, have the potential to have a very positive cash flow and growth in hockey has been phenomenal over the last 10 years. The success of most public recreation centers is dependent on meeting the recreational needs of a variety of individuals. The fastest growing segment of society is the senior population and meeting the needs of this group is especially important now and will only grow more so in the coming years. Indoor walking tracks, exercise areas, pools and classroom spaces are important to this age group. Marketing to the younger more active senior is paramount, as this age group has the free time available to participate in leisure activities, the desire to remain fit, and more importantly the disposable income to pay for such services. Youth programming has always been a cornerstone for recreation services and will continue to be so with an increased emphasis on teen needs and providing a deterrent to juvenile crime. With a continuing increase in single parent households and two working parent families, the needs of school age children for before and after school child care continues to grow as does the need for preschool programming. The ever increasing demand for programming has put a real squeeze on the number of indoor recreation facilities that are available. Recreation has historically utilized school facilities during non-school hours for its programs and services. However, the limits of using school facilities, the growth in school sports, and the lack of daytime program space has pushed communities to build separate recreation centers or partner with schools to enlarge facilities. Even with these new centers, use of school buildings has continued to be strong and has allowed for the growth in programs and services. As more and more communities attempt to develop public recreation centers the issues of competition with other providers in the market area have inevitably been raised. The loudest objections have come from the private health club market and their industry voice Ballard*King and Associates 28 City of Wylie Recreation Center Feasibility Study IHRSA. The private sector has vigorously contended that public facilities unfairly compete with them in the market and have spent considerable resources attempting to derail public projects. However, the reality is that in most markets were public community recreation centers have been built, the private sector has not been adversely affected and in fact in many cases has continued to grow. This is due in large part to the fact that public and private providers serve markedly different markets. One of the other issues of competition comes from the non-profit sector (primarily YMCA's but also JCC's, and others), where the market is much closer to that of the public providers. While not as vociferous as the private providers, the non-profits have also often expressed concern over public community centers. What has resulted from this is a strong growth in the number of partnerships that have occurred between the public and non- profit sector in an attempt to bring the best recreation amenities to a community. Recreation Center Benchmarks: Based on market research conducted by Ballard*King and Associates at recreation centers across the United States, the following represents the basic benchmarks. • The majority of recreation centers that are being built today are between 65,000 and 75,000 square feet. Most centers include three primary components A) A pool area usually with competitive and leisure amenities, B) Multipurpose gymnasium space, and C) Weight/cardiovascular equipment area. In addition, most centers also have group exercise rooms, drop-in childcare, and classroom and/or community spaces. • For most centers to have an opportunity to cover operating expenses with revenues, they must have a service population of at least 50,000 and an aggressive fee structure. • Most centers that are between 65,000 and 75,000 square feet have an operating budget of between $1,500,000 and $1,800,000 annually. Nearly 65% of the operating costs are from personnel services, followed by approximately 25% for contractual services, 8% for commodities, and 2% for capital replacement. • For centers that serve a more urban population and have a market driven fee structure, they should be able to recover 70% to 100% of operating expenses. For centers in more rural areas the recovery rate is generally 50% to 75%. Facilities that can consistently cover all of their operating expenses with revenues are rare. The first true benchmark year of operation does not occur until the third full year of operation. • The majority of centers of the size noted (and in an urban environment) above average daily paid attendance of 800 to as much as 1,000 per day. These centers will also typically sell between 800 and 1,500 annual passes (depending on the fee structure and marketing program). • It is common for most centers to have a three-tiered fee structure that offers daily, extended visit (usually punch cards) passes, and annual passes. In urban areas it is common to have resident and non-resident fees. Non-resident rates can run anywhere between 25% to 50% higher than the resident rate. Daily rates for residents average Ballard*King and Associates 29 City of Wylie Recreation Center Feasibility Study between $3.00 and $6.00 for adults, $3.00 and $4.00 for youth and the same for seniors. Annual rates for residents average between $200 and $300 for adults, and $100 and $200 for youth and seniors. Family annual passes tend to be heavily discounted and run between $350 and $800. • Most centers are open an average of 100 hours a week, with weekday hours being 6:00am to 10:00pm, Saturdays 8:00am to 8:00pm and Sundays from noon to 8:00pm. Often hours are shorter during the summer months. Note: These statistics vary by regions of the country. Market Orientation: Based on the demographic makeup of the Wylie primary service area and the trends in indoor recreation amenities, there are specific market areas that need to be addressed with such community facilities. These include: General 1. Drop-in recreation activities - Critical to the basic operation of any public recreation center is the availability of the facility for drop-in use by the general public. This requires components that support drop-in use and the careful scheduling of programs and activities to ensure that they do not dominate the center and exclude the drop-in user. The sale of annual passes and daily admissions, potential strong revenue sources for a center, requires a priority for drop-in use. 2. Instructional programming - The other major component of a recreation center's operation is a full slate of programs in a variety of disciplines. The center should provide instruction for a broad based group of users in a number of program areas. The primary emphasis should be on teaching basic skills with a secondary concern for specialized or advanced instruction. 3. Special events - There should be a market for special events including kid's birthday parties, community organization functions, sports tournaments and other special activities. The development of this market will aid significantly in the generation of additional revenues and these events can often be planned for before or after regular operating hours or during slow use times of the year. Care should be taken to ensure that special events do not adversely impact the everyday operations of the center. 4. Community rentals - Another aspect of a center's operation is providing space for rentals by civic groups or organizations as well as the general public. Gyms and multi- purpose rooms can be used as a large community gathering space and can host a variety of events from seminars, parties, receptions, arts and crafts sales and other events. It is important that a well-defined rental fee package is developed and the fee schedule followed closely. Rentals should not be done at the expense of drop-in use or programming in the center. Ballard*King and Associates 30 City of Wylie Recreation Center Feasibility Study 5. Social welfare programs —An emerging area for many centers is the use of space for social service activities and programs. Special population activities, teen assistance programs, childcare and other similar uses are now common in many facilities. Specific market segments include: 1. Families - Within most markets an orientation towards family activities is essential. The ability to have family members of different ages participate in a variety of activities together or individually is the challenge. 2. Pre-school children - The needs of pre-school age children need to be met with a variety of activities and programs designed for their use. From drop-in childcare to specialized pre-school classes, a number of such programs can be developed. Interactive programming involving parents and toddlers can also be beneficial. It is significant that this market usually is active during the mid morning time frame, providing an important clientele to the facility during an otherwise slow period of the day. For parents with small children who wish to participate in their own activities, babysitting services are often necessary during the morning and early evening time slots. 3. School age youth - Recreation programming has tended to concentrate on this market segment and this age group should be emphasized at a center as well. This group requires a wide variety of programs and activities that are available after school or during weekend hours. Instructional programs and competitive sports programs are especially popular, as well as drop-in use of the facility. 4. Teens - A major focus of many public recreation center projects is on meeting the needs of teenagers in the community. There is a great debate among recreation providers throughout the country on how to best provide recreation programming for this age group. Some believe that dedicated teen space is required to meet their needs while others find that it is the activities and approach that is more important. Serving the needs of this age group will often require the use of many areas of the center at certain "teen" times of use. 5. Seniors - As the population of the United States and the primary service area continues to age, continuing to meet the needs of an older senior population will be essential. As has been noted, a more active and physically oriented senior is now demanding services to ensure their continued health. Aqua exercise, lap swimming, weight training and cardiovascular conditioning have proven to be popular with this age group. Again, the fact that this market segment will usually utilize a facility during the slower use times of early to mid-day also is appealing. Providing services for this age group should be more of a function of time than space. 6. Business/corporate - This market has a variety of needs from fitness/wellness and instruction, to recreation and social. The more amenities and services that can be offered at one location the more appeal there is to this market segment. The business community should be surveyed to determine their specific needs and expectations. Ballard*King and Associates 31 City of Wylie Recreation Center Feasibility Study 7. Special needs population - This is a secondary market, but with the A.D.A. requirements and the existence of a number of recreation components, the amenities will be present to develop programs for this population segment. Association with health care providers and/or other social service agencies will be necessary to fully reach this market. 8. Special interest groups - This is a market that needs to be explored to determine the use potential from a variety of groups. These could include school functions, social service organizations and adult and youth sports teams. While the needs of these groups can be great, their demands on a center can often be incompatible with the overall mission of the facility. Care must be taken to ensure that special interest groups are not allowed to dictate use patterns for the center. Service Area Providers: There are a number of indoor and outdoor facilities in the Wylie primary service area that are supplying recreation, fitness, aquatics and sports activities. The City of Wylie has only one indoor recreation facility,the Bart Peddicord Community Center, which serves primarily as a senior center. This building is a converted post office located in downtown Wylie that has one large multipurpose room, small kitchen, a crafts/meeting room and an office. This is the primary location for indoor recreation programs in the community but the center cannot adequately serve the more active recreation activities that are needed. The Wylie ISD has a number of indoor sports facilities but these have very limited availability to the general public. Beyond these facilities there are several small private storefront fitness providers (Absolute Fitness and Shape it Up) in Wylie, but these facilities are not large enough nor do they have the amenities to adequately service the community. As a result of very limited indoor sports, recreation, fitness and aquatic facilities in Wylie, most residents are forced to leave the community and utilize such amenities in neighboring cities. Most of these facilities are located in more established communities to the west in Allen or Plano or to the south in Garland or Rowlett. Bart Peddicord Community Center Joe Farmer Recreation Center Many of the surrounding communities have significant public indoor recreation facilities. Located in relative close proximity is the Joe Farmer Recreation Center in Allen. This Ballard*King and Associates 32 City of Wylie Recreation Center Feasibility Study center has been built in the last 12 years and contains a gym, weight room, outdoor amphitheater and a couple of meeting rooms. It does not have a pool. Further to the west is the Don Rodenbaugh Natatorium which was built as a partnership between the City of Allen and the Allen ISD. This relatively new indoor center features a significant competitive pool that is separated from the large leisure pool by moveable glass walls. The facility also has a small fitness area and climbing wall. Further south is the Oak Point Center which is a public aquatic and recreation center that is operated by the City of Plano. This center features an indoor 50 meter pool, small leisure pool, large outdoor leisure pool and a gym, racquetball courts, fitness area and game room. To the south and east the City of Rowlett has the newly expanded Rowlett Community Centre which contains a fitness area, 2 gyms, racquetball courts, children's play area and a large meeting and banquet area. Also located on the same site is Wet Zone which is the city's outdoor family waterpark. Don Rodenbaugh Natatorium Lifetime Fitness d . Beyond the public facilities in the surrounding communities there are also a significant number of private health and fitness centers. By far the most impressive is Lifetime Fitness which is a large facility that includes an extensive fitness area, gym space, indoor and outdoor pools and other specialty amenities. This facility has a strong family orientation but also is the most expensive facility in the area. There is also a new LA Fitness in Rowlett and it is anticipated that either an LA Fitness or 24 Hour Fitness will open in Murphy in the near future. Besides these full service clubs there are also a significant number of smaller specialty facilities such as Curves and Lady of America Fitness. It should be expected that the private providers in the area, might have a concern over the possibility that a new recreation center (if it includes fitness related amenities and activities) would adversely impact their market and they will oppose the project as a result. However, private fitness and public recreation centers typically serve very different clientele and usually do not compete head to head for the same users. It is conservatively estimated that well over 50% of the users of a public center will have never been to a private facility and would have no interest in joining such a center. Surprisingly there are very few non-profit providers in the service area. Located a significant distance away is the Rockwall County YMCA which is an older facility with an indoor/outdoor pool, gym and fitness center. However this is the only such center in the greater Wylie service area. Ballard*King and Associates 33 City of Wylie Recreation Center Feasibility Study After analyzing the market for a recreation center in Wylie and despite the fact that there are a number of providers in the surrounding area, the immediate Wylie area is underserved and with the very strong growth in the population over the next five years there will be a strong market for a public recreation center in the coming years. Alternative Recreation Service Providers: Below is a list of the alternate recreation, fitness, and aquatic service providers that were visited or contacted in an attempt to assess the recreation/aquatic market in the Wylie area. Not all of the facilities noted have a direct impact on providing recreation/aquatic services in the primary service area but do indicate the relative strength of the market in the area. Public Facilities: Bart Peddicord Community Center Joe Farmer Recreation Center Don Rodenbaugh Natatorium Oak Point Center Rowlett Community Centre Private Fitness Facilities: Absolute Fitness Curves (2) Lady of America Fitness (2) Lifetime Fitness LA Fitness Shape it Up Fitness Club of Murphy Non-Profit Facilities: Rockwall County YMCA Outdoor Aquatic Facilities: Hawaiian Falls Wet Zone Other: Garland Special Events Center This is a representative listing of alternative recreation facilities in the area and is not meant to be a total accounting of all service providers. There may be other facilities located in the area that have an impact on the Wylie market as well. In addition to the facilities noted above there are other amenities that are available at local churches and other community buildings. Ballard*King and Associates 34 City of Wylie Recreation Center Feasibility Study Market for a Public Recreation Center: With any proposed recreation center the issue of the size and qualification of the market for such a facility comes to the forefront. Reviewing the characteristics of the various markets indicates: • The Wylie primary service area with a population of just under 85,000 is more than large enough to support a comprehensive public recreation center. However with a city population of under 50,000 it will be important that the center attract users from the entire service area. • The population of the area is expected to continue to grow at a very rapid pace for the next five years which will add a significant number of potential additional users for the facility. • The population of the area is younger than the national median level and the median household income is much higher. This should help promote use and participation at the center. • The private sector hopes to capture between 10% and 15% of a market area (generally in a 3 to 5 mile radius of the club) while the public sector facilities target a market of 20% to 30% of an area within a 15 to 20 minute driving distance. Non-profits will have a market draw that is somewhere between the two. These differences are directly related to the business practices of the three types of entities. Private facilities are generally a membership based operation where revenues are almost exclusively derived from membership revenues and from program and service expenditures generated from these same individuals. As such it is relatively easy to project market dynamics (distance, eligible households, etc.) for this type of facility. The non-profit sector (YMCA's) takes the market a bit further, while still being largely membership based, they often have some limited daily admissions and actively pursue program only members. Program and service options also extend well beyond the sports and fitness area to include everything from child care, to cultural arts and social programs. This expands the market for recreation services to the 15% to 20% range. Public facilities on the other hand generally have readily accessible daily admissions, some form of extended passes as well as annual passes. In addition there are usually a large number of programs (again in areas beyond sports and fitness) that can be accessed without a membership and also a number of community functions and activities where no fee may be collected at all. Most public recreation centers operate on an ala carte system which greatly expands the market to a broader spectrum of users based on age, income and travel time. As a result the 20% to 30% market penetration rate is obtainable and the geographic area served is generally much larger. It is not inconceivable that over the course of a year's time over 50% of a community's population will have come to a recreation center for some use, function or activity. However, due to the variety of program and service options offered by the public sector, fewer annual passes Ballard*King and Associates 35 City of Wylie Recreation Center Feasibility Study are generally sold than private or non-profit facilities. On the other side it is relatively common to have individuals and families who have memberships at private or non-profit facilities to access public facilities for certain services that are either not offered by the others or are not providing them in a manner that meets their needs. • The market realities put public and private facilities at the opposite end of the market spectrum with the non-profits in the middle but closer to the public market. • The ability of a fitness, sports or recreation facility to capture a market share is based in large part on the amenities that are included in a center, the variety of amenities available, the size of the facility and the fees that are going to be charged. Based on the information noted above the following estimates are possible. • There are estimated to be approximately 85,000 individuals in the primary service area. If 15% are captured by the private sector (a large percentage since there are a significant number of private providers) this would result in approximately 12,750 memberships. • Figuring that 15% of the market is being satisfied with the private providers that still leaves the difference between the public and private market rate at 15%. Some of this market is being taken from the other public recreation centers as well as other facilities, but even at 10% of this market that still leaves a market of 5% for a Wylie Recreation Center. Capturing 5% of the primary service area market would convert to approximately 4,250 users that could be potential annual pass holders. • Another method to analyze possible participation numbers is to look at the pre- qualified population that is likely to participate in sports activities and look at the realistic percentage of that market that can be captured by a facility. Weekly participation in active recreation activities from individuals within the primary service area can be expected to be somewhere in the range of 15% to 20% of the population which equals approximately 12,750 to 17,000 individuals, (based on 2007 population estimates for the primary service area). Even if a new center were able to capture as little as 10% of this pre-qualified market this would convert to 1,275 to as many as 1,700 potential annual pass holders. Participation rates for more passive oriented facilities are more difficult to project due to the lack of reliable utilization rates for such activities, but the level of use is below that of a more active facility and the potential service area is also considerably smaller as well. Demographic Summary and Assessment of Need Conclusion: The emphasis of the Wylie Recreation Center project should be on providing quality of life benefits with Ballard*King and Associates 36 City of Wylie Recreation Center Feasibility Study corresponding facilities that attract the age groups that have the highest level of participants and a facility that serves unmet recreation needs. The fact that the demographic statistics show an younger (as compared to the national population) age group distribution should be kept in mind since the principal age range for active recreational activities is 18 to 34 years. During the next five years the fastest growing segment of the population nationally will be in the 45 to 65 age category. The population in this age group is becoming increasingly more active and in tune with fitness and leisure activities and their recreation needs should be recognized. Population growth in the service area is projected by the U.S. Census Bureau to be approximately 6% per year for the next five years, which will add a substantial number of additional possible participants for the center. Household income is one of the prime determiners in recreation activity participation and the Wylie primary service area has a very high median household income level which will encourage participation and allow for a market driven user fee. Overall, after reviewing the demographic information and the gaps in service from the other recreation facilities in the immediate area, there is a significant market for a Wylie Recreation Center. Ballard*King and Associates 37 City of Wylie Recreation Center Feasibility Study Section II— Operations Pro-Forma Operating Expenditures Expenditures have been formulated based on the costs that are usually included in the operating budget for an indoor recreation facility. The figures are based on the size of the center, the specific components of the facility and the projected hours of operation. Actual costs were utilized wherever possible and estimates for other expenses were based on similar facilities in the United States. All expenses were calculated as accurately as possible, but actual costs may be more or less based on the final design, operational philosophy, and programming considerations adopted by staff. A cost scenario has been developed for the facility as noted below Facility - Recreation center with a two court gymnasium, aerobics/dance room, weight/cardiovascular area, track, meeting rooms with kitchen, climbing wall, childcare room, game room, lobby/lounge area, locker rooms and administrative area. Approximately 40,500 sq.ft. Operation Cost Model: Category Facility Personnel Full-time 419,640 Part-time 490,106 Total $909,746 Commodities Office supplies 8,000 (forms, ID film) Maint./repair/mat. 10,000 Janitor supplies 10,000 Rec. supplies 40,000 Uniforms 3,500 Printing/postage 10,000 Items for resale 4,000 Other 2,000 Total $87,500 Ballard*King and Associates 38 City of Wylie Recreation Center Feasibility Study Category Facility Contractual Utilities* 121,500 (gas & elec.) Water/sewer 5,000 Insurance 20,000 (prop.& liab.) Communications 5,000 (phone) Contract custodial services** 121,500 Misc. contract services*** 30,000 Rent equip. 2,000 Advertising 5,000 Training 2,000 (staff time) Conference 3,000 Trash pickup 3,000 Dues/subscriptions 500 Scholarships**** 20,000 Bank charges 15,000 Other 3,000 Total $356,500 Capital Replace. fund $25,000 Grand Total $1,378,746 Note: Line items not included in this budget are exterior site maintenance and vehicle costs. These items are being paid from other central sources. Ballard*King and Associates 39 City of Wylie Recreation Center Feasibility Study * Rates are $3.00 sq.ft. for the facility. It should be noted that at the time this report was complete energy costs are very volatile and actual costs could be higher once the building opens. ** Cover custodial contract for cleaning the building (seven days a week, $.25 per square foot a month). *** Cover misc. contracts for mechanical control systems work, alarm systems, window washing, fitness equipment maintenance, computer software upgrades and any other misc. contracts. **** A scholarship policy will need to be developed and a procedure for distribution of funding established. The scholarship program could also be funded from outside sources. Ballard*King and Associates 40 City of Wylie Recreation Center Feasibility Study Staffing Levels: Positions Facility FULL-TIME Department Administration Recreation Superintendent* 1 ($68,000) Recreation Manager* 1 ($61,500) Facility Operations Recreation Center Supervisor 1 ($48,000) Asst. Recreation Supervisor(Front Desk Supervisor) 1 ($41,500) Recreation Coordinator—General 1 ($39,500) Recreation Coordinator—Fitness 1 ($39,500) Maintenance Building Maintenance Foreman .35 ($40,000) Salaries $312,000 Benefits (34.5% of salary) $107,640 Total Full-Time Personnel $419,640 F.T.E. 6.35 (full-time equiv.) * A significant portion of these two positions will be spent on non recreation center matters. Note: Pay rates were determined based on the City of Wylie job classifications and wage scales. The positions listed are necessary to ensure adequate staffing for the center's operation. The wage scales for both the full-time and part-time staff positions reflect an anticipated wage for 2009-2010. Ballard*King and Associates 41 City of Wylie Recreation Center Feasibility Study Positions Facility PART-TIME Assistant Facility/Program Coordinator 74.5hrs/wk ($14.15hr.) Recreation Attendant (Front Desk) 166.5hrs/wk ($11.33hr.) Fitness Attendant 112hrs/wk ($11.06hr.) Custodian/Building Attendant 68hrs/wk ($11.33hr.) Childcare Lead Attendant 51 hrs/wk ($11.33hr.) Childcare Attendant 51 hrs/wk ($10.26hr.) Climbing Wall Attendant 37hrs/wk ($11.33hr.) Program instructors* General $103,507 (rates vary) Salaries $439,951 Benefits (11.4% of wages) $50,154 Total Part-Time Salaries $490,106 F.T.E. 14.00 (full-time equiv.) * Program instructors are paid at several different pay rates and some are also paid per class or in other ways. This makes an hourly breakdown difficult. General programs consist of fitness, sports leagues, general interest classes and other misc. programs. Ballard*King and Associates 42 City of Wylie Recreation Center Feasibility Study Position Descriptions: The following is a brief description of the job responsibilities for each position assigned to the recreation center's operation. FULL TIME STAFF Recreation Superintendent—Provide overall direction to the department regarding all recreation programs in the City. Is level with the Parks Superintendent and reports directly to the Department Head (i.e. Parks & Recreation Director or Public Services Director). Recreation Manager—Provides supervision to Recreation Center, Senior Center, off- site programs; staff supervision; supervision of program development and implementation. Recreation Center Supervisor—Supervises the daily operation of the Recreation Center; staff supervision, scheduling; budgetary responsibilities; program oversight. Assistant Recreation Center Supervisor (Front Desk) —Financial responsibility— process financials daily; monitors and directs the front desk operation; overall staff supervision and scheduling; supervises daily operation of the center when Supervisor is absent. Recreation Programs Coordinator Program development, implementation, supervision, and evaluation of all programs not related to fitness center. This could include children's dance, karate, adult interests (i.e. geneology, floral arrangement, etc), fine arts (i.e. guitar, painting, crafts), working with homeschool groups, cooking, etc. Fitness Programs Coordinator—Program development, implementation, supervision, and evaluation of all programs related to fitness. This includes adult and children fitness, aerobics, personal training, fitness room orientation. Building Maintenance Foreman- Is directly responsible for all maintenance and custodial activities occurring at the center. Supervises the full-time and part-time maintenance/custodial staff, and manages the other contracted maintenance services necessary for the center's operations. This individual schedules all maintenance staff, develops specific maintenance policies and procedures according to manufacturers standards, monitors and reports on the center's overall physical condition, develops and administers the center's equipment inspection program and develops and administers the maintenance staff training program. PART-TIME STAFF Assistant Facility/Program Coordinator—Lead supervisor of front desk; work front desk area; assist in fitness area during busy times; this person can float throughout the building; responsible for daily opening and closing procedures; supervisor of other part- time staff Ballard*King and Associates 43 City of Wylie Recreation Center Feasibility Study Recreation Attendant (Front Desk)—Work in front desk area; customer service; cashier; process memberships and class registrations; check patrons in/out; supervise gymnasiums, lobby area, provide supervision to meeting areas and rental groups. Fitness Attendant—Work in fitness area; provide supervision of area; provide demonstrations and orientations to the fitness area. CustodianBuilding Attendant — Daytime and evening spot cleaning of the facility, especially the locker rooms. Also responsible for room set-ups and take downs. Childcare Lead Attendant—Lead supervisor in childcare area; responsible for maintaining proper ratio. Childcare Attendant—Provide supervision of children; check in/out; could be a high school student in a child development class program. Climbing Wall Attendant - Monitors use of the climbing wall and will help those patrons who need assistance in the proper use of equipment. Will make sure that all safety guidelines are being followed. Ballard*King and Associates 44 City of Wylie Recreation Center Feasibility Study Revenues The following revenue projections were formulated from information on the specifics of the project and the demographics of the service area as well as comparing them to national statistics, other similar facilities and the competition for recreation services in the area. Actual figures will vary based on the size and make up of the components selected during final design, market stratification, philosophy of operation, fees and charges policy, and priorities of use. Two revenue models have been developed based on two different fee structures. Revenue Projection Models: Category Option 1 Option 2 Fees Daily 106,200 142,020 Annuals* 367,091 498,289 Corporate/Group** 27,000 27,000 Rentals*** 63,200 63,200 Total $563,491 $730,509 Programs**** General 155,000 155,000 Other Resale items 5,000 5,000 Spec. events 2,000 2,000 Vending 8,000 8,000 Babysitting 27,000 27,000 Resident discount card 4,000 4,000 Total $46,000 $46,000 Grand Total $764,491 $931,509 * Figures are based on an active program to promote the sale of annual passes. Ballard*King and Associates 45 City of Wylie Recreation Center Feasibility Study ** Corporate numbers are based on 200 passes @ $85 plus $10,000 in group sales for Option 1 and 150 passes @ $125 plus $8,000 in group sales for Option 2. *** Rentals are based on a very strong marketing effort to rent the center whenever possible. Revenues are based on 52 weeks where noted for the following uses. Classroom - $25/hr. x 3 hrs/wk. = $3,900 Kitchen—$20/hr. x 2 hrs/wk. = $2,080 Aerobics—$35/hr. x 20 hrs/year= $700 Meeting room(non-primetime)—$35/hr. x 6 hrs/wk. = $10,920 Multi-purpose (prime-time)—$250/4hrs. x 2, 4hr/blocks/wk. = $26,000 1Court gym—$50/hr. x 5 hrs/wk. (36 wks) = $9,000 Full Gym—$100/hr. x 1 hr/wk. (36 wks) = $3,600 Climbing wall—$50/hr. x 40 hrs/year= $2,000 Full Facility— $500/hr. x 10 hrs/year= $5,000 **** Figures are based on assessing fees that are at least 50%higher than the total cost of operating the program. General programs consist of fitness, instructional classes and sports programs. Note: The revenue and use projections in this pro-forma are based on strong usage from the entire primary service area for the facility. No revenue has been shown from possible usage by outside groups and organizations (school district, etc.). Ballard*King and Associates 46 City of Wylie Recreation Center Feasibility Study Expenditure - Revenue Comparison Category Option 1 Option 2 Expenditures $1,378,746 $1,378,746 Revenues $764,491 $931,509 Difference -614,255 -447,236 Recovery% 55% 68% Future Years: Expenditure - Revenue Comparison: Expenses for the first year of operation of the center should be slightly lower than projected with the facility being under warranty and new. Revenue growth in the first three years is attributed to increased market penetration and in the remaining years to continued population growth. In most recreation facilities the first three years show tremendous growth from increasing the market share of patrons who use such facilities, but at the end of this time period revenue growth begins to flatten out. Additional revenue growth is then spurred through increases in the population within the market area, a specific marketing plan to develop alternative markets,the addition of new amenities or by increasing user fees. This operations pro-forma was completed based on the best information available, a basic understanding of the project, and a basic concept plan for the facility. As a result there is no guarantee that the expense and revenue projections outlined above will be met as there are many variables that affect such estimates that either cannot be accurately measured or are not consistent in their influence on the budgetary process. Ballard*King and Associates 47 City of Wylie Recreation Center Feasibility Study Fees and Attendance Projected Fee Schedule: Two different fee options have been developed. Option 1 is based on the market rates for similar facilities while Option 2 is much higher than the current rates for other facilities. The fee schedule has been figured utilizing an approximate 25% fee differential for non-city residents (outside of the city limits) for annual passes. Revenue projections and attendance numbers were calculated from this fee model. Option 1 Category Daily Annual Res. /N Res. Adults $5.00 $75.00 $95.00 Youth $3.00 $35.00 $45.00 (under 16) Senior $3.00 $35.00 $45.00 (55+) Family* N/A $150.00 $190.00 Corporate** N/A $85.00 Option 2 Category Daily Annual Res. /N Res. Adults $7.50 $115.00 $145.00 Youth $4.50 $55.00 $70.00 (under 16) Senior $4.50 $55.00 $70.00 (55+) Family* N/A $225.00 $280.00 Corporate** N/A $125.00 * Up to four members, each additional annual pass holder is $30. ** Available to non-resident employees of businesses located within the city limits. Ballard*King and Associates 48 City of Wylie Recreation Center Feasibility Study Rentals $25/hr classroom $35/hr. aerobics room $35/hr meeting room (per section, non-prime time) $250/4hr meeting room (all sections, 4 hour minimum, prime time) $50/hr per court-gym $100/hr full gym $20/hr kitchen $50/hr climbing wall $500/hr full facility Baby-sitting $2.00/per hour Note: It will be critical that there are small fee increases at least every two years to keep up with the increases in the cost of doing business. Ballard*King and Associates 49 City of Wylie Recreation Center Feasibility Study Admission Rate Comparisons: The above rates were determined based on the competition in the area (public, non-profit and private) and the rates paid at similar facilities in the Dallas area. For comparison, the rates for some of the providers in the area are listed below. Dan Rodenbaugh Natatorium—City of Allen Category Daily 3 Month 6 Month Annual Res. /N Res. Res. /N Res. Res. /N Res. Res./N Res. Adults $5.00 $5.00 $60.00 $85.00 $100.00 $145.00 $165 $235 Senior $3.00 $3.00 $60.00 $85.00 $100.00 $145.00 $132 $202 (50+) Youth $4.00 $4.00 $60.00 $85.00 $100.00 $145.00 $132 $202 (14-17) Child $3.00 $3.00 N/A N/A $83 $153 (3-13) Family—three or more memberships-15% discount with a maximum price of$550. Joe Farmer Recreation Center—City of Allen Category Resident Annual Non- Res. Annual Adults $50.00 $85.00 Senior $24.00 $45.00 (50+) Youth $24.00 $45.00 (14-17) Child $12.00 $17.00 (7-13) Family Cap $170.00 N/A Ballard*King and Associates 50 City of Wylie Recreation Center Feasibility Study Oak Point Center—City of Plano Category Annual 12 Month Plan Res./Non.Res. Res./Non.Res. Adults $65 $195 $6.50 $19.50 Senior $50 $150 $5.00 $15.00 (60+) Teen $55 $165 $5.50 $16.50 (13-17) Youth $40 $120 $4.00 $12.00 (7-12) Work in Plano $130 $13.00 Daily User Fee Ages 16+ Rec. Ctr. $5.00 Pool $3.00 Rec. Ctr./Pool $8.00 Ages 7-15 Rec. Ctr. $3.00 Pool $3.00 Rec. Ctr./Pool $6.00 Rowlett Community Centre Category Annual Individual $50.00 (16-59) Senior $10.00 (60+) Youth $20.00 (7-15) Family $150.00 Corporate $140.00 Guest Daily $4.00 Ballard*King and Associates 51 City of Wylie Recreation Center Feasibility Study Lifetime Fitness Category Enrollment Monthly Single $103.00 $59.95 Couple $129.00 $99.90 Family $129.00 $129.85 Rockwall County YMCA Category Enrollment Monthly Adult $50.00 $41.00 (19-61) Teen $25.00 $25.00 (13-18) Youth N/A $5.00 (0-12) Senior $25.00 $25.00 (62+) Family $95.00 $64.00 Ballard*King and Associates 52 City of Wylie Recreation Center Feasibility Study Attendance Projections: The following attendance projections are the basis for the revenue figures that were identified earlier in this report. The admission numbers are affected by the rates being charged for residents and non-residents, the facilities available for use and the competition within the service area. The figures are also based on the performance of other similar facilities in other areas of the country. These are averages only and the yearly figures are based on 360 days of operation. Yearly Paid admissions Option 1 Option 2 Daily 27,000 24,120 (# daily admiss.) 75 67 Annual* 152,256 137,020 (# sold annually) 2,928 2,635 Total Yearly 179,256 161,140 Total Daily 498 448 Note: Annual pass sales were based on capturing approximately 10% of the total households (29,280 in 2007) in the primary service area for Option 1. Daily admissions were based on industry standards for such facilities. All family admissions/passes are counted as one admission only. Option 2 numbers are 10% less than Option 1. * Admissions for pass holders were figured based on 52 visits to the facility a year. Attendance for other events, programs, and spectator functions is more difficult to predict but a best guess estimate is approximately 2.5 times the number of paid admissions. Recreation centers are traditionally the busiest from November to March and mid-June to mid-August and are slow from April to early June and again from mid-August to the end of October. Weekdays between the hours of 5pm and 8pm are the busiest times of the week and weekends are also very busy during the winter months. In contrast mid- morning and early afternoon on weekdays are usually slow as well as weekends during the summer months (especially Sundays). Ballard*King and Associates 53 City of Wylie Recreation Center Feasibility Study Hours of Operation: The projected hours of operation of the recreation center are as follows: Monday - Friday 5:00am to 10:00pm Saturday 8:00am to 8:00pm Sunday 12:00pm to 8:00pm Hours per week: 105 Hours usually vary some with the season (longer hours in the winter, shorter during the summer), by programming needs, use patterns and special event considerations. Ballard*King and Associates 54 City of Wylie Recreation Center Feasibility Study Section III - Project Recommendations The following section details specific recommendations for the Wylie Recreation Center project. Remarks are grouped by areas of interest. Programs and Facilities: The design, image and quality of a recreation center has a direct impact on its ability to attract and keep customers. Thought should be given to the building layout as it pertains to crowd control and access, during the final design phase of the project. A visible open design, which highlights the different activity areas and encourages participation from the user as well as the non-user, is essential to generating community excitement and revenue. As much natural light as possible needs to be incorporated into the design while not compromising safety and promoting and maintaining energy efficiency in every way possible. The intent is to build a "smart building" that gives Wylie the most for its money and the user a sense of quality and value. Programs- Special events are an important aspect of any facility but they are difficult to base consistent revenue on. They can be very disruptive to users and care must be taken to evaluate the benefits and problems caused by such activities. The revenues generated from these programs are not always worth the time and effort to put them together. The center should not be designed specifically to handle the once a year event or activity but should have the versatility to adapt to these needs within reason. Long term programming and facility needs of the community, businesses, and other institutions should be identified and integrated into the operations plan for this facility within reason. The success of indoor recreation centers is dependent on developing a broad based appeal to the general public. The needs of youth, seniors, and families must be considered and their individual concerns and issues addressed. Programs that are intergenerational in nature and those that are specifically oriented towards certain population segments will both need to be developed. The needs of the business community must also be considered if this market is to be developed and served. Consideration should be given to contracting for certain programs or services, especially those that are very specialized in nature. Any contracted programs or services should require a payment of a percentage of the fees collected back to the center and the city. It is important to realize that the center must have a balance between program and drop-in use of the various components of the facility. The gym, weight/fitness areas and jogging track are of particular concern. If these areas do not have substantial times set aside on a daily basis for drop-in use then revenues generated from daily use and annual passes will be in jeopardy. Budget and Fees: The success of this project depends on a number of budget factors, which need special consideration. An operational philosophy must be developed and priorities for use must be clearly identified. The revenue figures contained in this document are based on the principal that the facility will have a balance between drop in Ballard*King and Associates 55 City of Wylie Recreation Center Feasibility Study use and programmed activities. A goal of consistently covering 55%-65% of operational expenses with revenues should be attainable with the proposed basic fee structure. However, it should be realized that most of the recreation centers that have been built in the last ten years in other metropolitan areas are covering much higher percentages of their operating expenses with revenues (80% to 90%). Maximizing revenue production should be a primary goal. Care must be taken to make sure that a fees and charges policy is consistently followed. No form of revenue production should be given away. All uses by organized youth sports groups and other community organizations should include a market driven user fee (or rental fee)to help offset the cost of operating the center. Capital replacement fund- A plan for funding a capital replacement program should be developed before the center opens. The American Public Works Association recommends between 2% and 4% of replacement cost be budgeted annually for capital items. Costs for maintenance and contract services should be lower than the amount budgeted for the first year since most equipment will still be under warranty. Fees- The revenue projections were based on the concept of having a resident and non- resident rate. The difference between the rates is approximately 25%. A non-resident fee that is more than 25% tends to exclude these individuals from participating in the facility or its programs. With the residents of Wylie comprising only about 40% of the primary service area population, non-residents need to be encouraged to utilize the facility to make it financially viable. With a resident/non-resident fee system, non-resident fees should be listed as the "regular fee" and the resident fee as the "resident discount fee". It is estimated that 30% to 40% of all users could be non-residents of Wylie. To adequately administer a resident/non-resident fee program a resident photo ID program needs to be put into effect. This requires a resident to buy a photo ID to speed identification and resident verification at the check-in counter. The costs and revenues of such a program have been figured into the operations budget. Fees paid for individual programs do not allow the user to utilize the center on a drop-in basis. A method of combining program fees and drop in use allows an annual pass holder to purchase a "fitness rider" for $50 to $100.00, which gives them unlimited access to any fitness class during the time their pass is valid. Some centers actually include "free" fitness classes as part of the benefits of having an annual pass. A similar rider may need to be developed for drop-in baby-sitting and/or a baby-sitting punch card introduced. The payment of the drop-in fee should allow the user access to all areas of the center that are open to drop-in use. There should not be separate fees for different portions of the building (such as the gym, track or weight room). A senior discount fee schedule was developed for the center, but it should be considered as a marketing tool rather than a discount based on need. Another option is to offer a limited morning or daytime discount rate that would be available to anyone using the center during this slower period of the day. This would work much like a senior discount without having to label it as one. With the fee structure that has been proposed, it will be necessary to develop a scholarship program for those individuals that cannot afford the basic rates. An established criteria such as eligibility for the school lunch program Ballard*King and Associates 56 City of Wylie Recreation Center Feasibility Study should be utilized to determine need rather than spending the time and aggravation of developing and administering a new system. The corporate rate program should also be promoted and sold to local businesses in the area. Charge cards need to be accepted for all programs and services offered by the center. A computerized registration process must also be introduced to speed registration transactions and improve annual pass management. Two of the most popular facility management software packages currently on the market are Class and Rec-Trac. Pre-selling annual passes — Approximately 3 to 6 months before the center opens there must be a program in place to begin the pre-sale of "charter passes" with a savings incentive to promote sales. A goal should be to pre-sell between 25% and 50% of all budgeted passes prior to opening the center. Marketing plan- A marketing plan for the facility and its programs is essential. This document should target specific markets, programs, facilities and user groups. It needs to be an active document that is utilized by the facility staff to guide all marketing efforts. This plan should be updated yearly. Special emphasis must be placed on promoting the sale of annual passes to establish a strong revenue base. The business market should also be a major focus of the marketing effort as well. Staffing- Staffing costs are the biggest single operating expense and alternative options need to be investigated if costs are to be significantly reduced. The use of volunteers, trading facility use for labor and other similar ideas, deserve consideration as methods to reduce staffing budgets. The pay rates for both part-time and full-time personnel were determined based on the need to attract well-qualified employees and minimize staff turnover rates. It is important to budget for an adequate level of staffing in all areas. One of the biggest mistakes in operations comes from understaffing a center and then having to come back and ask for more help later. Maintenance staffing is of particular concern and is most often where cuts are made. Detailed job descriptions should be written for all staff and areas of responsibility need to be clearly defined. An adequate training fund is essential to a well-run center. An emphasis needs to be placed on the importance of image and customer service in all training programs. The key to opening a recreation center and have it operate smoothly is hiring the necessary staff well in advance and having them well organized, properly trained and comfortable with the buildings features. They need to be ready to hit the ground running with policies and procedures in place, and a marketing and maintenance program under way. The following are the suggested hiring dates for staff prior to the center's opening. Facility Center Supervisor- 12 months Maintenance Foreman- 6 months Asst. Recreation Supervisor- 5 months Recreation Coordinators - 3 months Part time staff— 1 month Ballard*King and Associates 57 City of Wylie Recreation Center Feasibility Study Section IV - Appendix Part-Time Staff Hours Revenue Worksheet Ballard*King and Associates 58 City of Wylie Recreation Center Feasibility Study Part-Time Staff Hours: Time Hours Employees Days Total Hours Per Week Assistant Facility/Program Coordinator Mon.-Fri. 4:30am—9am 4.5 1 5 22.5 4:30pm 10:30pm 6 1 5 30 Sat. 7:30am—noon 4.5 1 1 4.5 12pm— 8:30pm 8.5 1 1 8.5 Sun. 11:30am 8:30pm 9 1 1 9 Total 74.5 hours Recreation Attendant(Front Desk) Mon.-Fri. 4:30am— 1pm 8.5 1 5 42.5 1pm—4pm 3 1 5 15 4pm— 10:30pm 6.5 2 5 65 Sat. 7:30am—noon 4.5 2 1 9 12pm— 8:30pm 8.5 2 1 17 Sun. 11:30am 8:30pm 9 2 1 18 Total 166.5 hours Fitness Attendant Mon.-Fri. 4:30am— 1pm 8.5 1 5 42.5 1pm—4pm 3 1 5 15 4pm— 10:30pm 6.5 1 5 32.5 Sat. 7:30am—noon 4.5 1 1 4.5 12pm—8:30pm 8.5 1 1 8.5 Sun. Ballard*King and Associates 59 City of Wylie Recreation Center Feasibility Study 11:30am 8:30pm 9 1 1 9 Total 112 hours Custodian/Bldg. Attendant Mon.-Fri. 9am— l pm 4 1 5 20 1pm - 8pm 7 1 5 35 Sat. llam-3pm 4 1 1 4 3pm- 7pm 4 1 1 4 Sun. 2pm - 7pm 5 1 1 5 Total 68 hours Childcare Lead Attendant Mon.-Fri. Sam - 1pm 5 1 5 25 4pm - 8pm 4 1 5 20 Sat. 10am - 4pm 6 1 1 6 Total 51 hours Childcare Attendant Mon.-Fri. Sam- 1pm 5 1 5 25 4pm - 8pm 4 1 5 20 Sat. 10am - 4pm 6 1 1 6 Total 51 hours Climbing Wall Attendant Mon.-Fri. 3pm - 8pm 5 1 5 25 Sat.-Sun. 12pm - 6pm 6 1 2 12 Total 37 hours Ballard*King and Associates 60 City of Wylie Recreation Center Feasibility Study Program Staffing General Programs Leagues (adult basketball & volleyball, youth soccer) Basketball Mon. 2 staff($20.00/game) 3 games/wk 20 wks $2,400 1 staff($10.26/game) 3 games/wk 20 wks $616 Volleyball Wed. 1 staff($20.00/c1.) 3 games/wk 24 wks $1,440 Indoor Soccer FriSun 1 staff($20.00/game) 6 games/wk 20 wks $2,400 1 staff($10.26/game) 6 games/wk 20 wks $1,231 Total $8,087 Fitness (dry land) MWF 2 staff($20.00/c1.) 9 classes/wk 52 wks $18,720 T Th 1 staff($20.00/cl.) 9 classes/wk 52 wks $9,360 Wknd 1 staff($20.00/cl.) 4 classes/wk 52 wks $4,160 Total $32,240 Personal Trainer 2 staff($20.00/sess.) 5 per week 52 wks $10,400 Weight Training 1 staff($20.00/c1.) 6 classes/wk 52 wks $6,240 Summer Day Camp Programs 2 staff($11.33/hr./8 hrs) 5 days/wk 10 wks $9,064 4 staff($10.26hr./8 hrs) 5 days/wk 10 wks $16,416 Total $25,480 General Interest/Arts & Crafts 1 staff($15.00/cl.) 12 classes/wk 52 wks $9,360 Ballard*King and Associates 61 City of Wylie Recreation Center Feasibility Study Misc. (dance, martial arts, etc.) 1 staff($15.00/cl.) 15 classes/wk 52 wks $11,700 Total General Programs $103,507 Note: Many programs and classes will be on a contractual basis with the center, where the facility will take a percentage of the revenues charged and collected. These programs have not been shown in this budget as a result. Figures do not include any existing programs or services currently being offered at other locations. Ballard*King and Associates 62 City of Wylie Recreation Center Feasibility Study Revenue Worksheet: Option 1 Daily Fee #per day Revenue Adult $5.00 35 $175 Youth $3.00 20 $60 Senior $3.00 20 $60 Family N/A 0 $0 Total 75 $295 x 360 days = $106,200 Grand Total $106,200 Annual Pass Fee # sold Revenue Adult $75 800 $60,000 Youth $35 78 $2,730 Senior $35 250 $8,750 Family $150 1,800 $270,000 Total 2,928 $341,480 Non.Res. 30% of users with a 25% increase in revenues $25,611 Grand Total $367,091 Revenue Summary Daily $106,200 Passes $367,091 Total $473,291 Ballard*King and Associates 63 City of Wylie Recreation Center Feasibility Study Option 2 Daily Fee #per day Revenue Adult $7.50 31 $233 Youth $4.50 18 $81 Senior $4.50 18 $81 Family N/A 0 $0 Total 67 $395 x 360 days = $142,020 Grand Total $142,020 Annual Pass Fee # sold Revenue Adult $115 720 $82,800 Youth $55 70 $3,850 Senior $55 225 $12,375 Family $225 1,620 $364,500 Total 2,635 $463,525 Non.Res. 30% of users with a 25% increase in revenues $34,764 Grand Total $498,289 Revenue Summary Daily $142,020 Passes $498,289 Total $640,309 Note: These work sheets were used to project possible revenue sources and amounts. These figures are estimates only, based on very basic market information and should not be considered as guaranteed absolutes. This information should be utilized as a representative revenue scenario only and to provide possible revenue target ranges. Ballard*King and Associates 64