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09-27-2005 (City Council) Minutes MINUTES Wylie City Council Tuesday, September 27, 2005 — 6:00 p.m. Wylie Municipal Complex—Council Chambers 2000 State Highway 78 North LAO.O Mayor Mondy called the meeting to order at 6:00 p.m. Council Members present were: Mayor Pro Tern Eric Hogue, Councilwoman Reta Allen, Councilman Merrill Young, Councilman Earl Newsom, Councilman Rick White and Councilman Carter Porter. Staff present were: City Manager, Mark B. Roath; Assistant City Manager, Mindy Manson; City Engineer, Chris Holsted; Planning & Zoning Director, Claude Thompson; Finance Director, Larry Williamson; Public Services Director, Mike Sferra; Public Information Officer, Mark Witter,; IS Technician, Shone Doville and City Secretary, Carole Ehrlich. INVOCATION&.PLEDGE OFALLEGIANCE Reverend Mike Frick representing the Faith Lutheran Church gave the invocation and Councilman White led the Pledge of Allegiance. CITIZENS,PARTICIPATION Patricia Lybarger residing at 210 Martin Drive addressed Council asking about the decision regarding the elevation of the property in the new development behind Martin Drive. Mayor Mondy asked Ms. Lybarger to contact City Engineer, Chris Holsted regarding this issue. CONSENT AGENDA All matters listed,under the Consent Agenda are considered to be routine by the City Council and will be enactedyby one motion. There will not be separate discussion of these items.If discussion is desired,that item will be removed:from the Consent,Agenda and will be considered separately. , A. Approval of the Minutes from the Regular Meeting of September 13, 2005 and the Special Called Meeting of September 20,2005 of the City Council.(C.Ehrlich, City Secretary) B. Consider and act upon authorizing the Mayor to execute an amendment to Work Order WYL-32 to TRC/The Hogan Corporation in the amount of$12,140 for the design of approximately 1,150 LF of 8-inch gravity sewer, 1,470 LF of 8-inch water line, and 1,640 LF of storm sewer along Ballard Avenue. (C.Holsted, City Engineer) C. Consider and act upon a Preliminary Plat for Woodbridge Addition Phase 10C, generally located northwest of Woodbridge Phase 9, at the intersection of Creek Crossing Lane and Lost Highlands Lane. (C. Thompson,Planning and Zoning Director) D. Consider and act upon authorizing the Mayor to enter into a Lease Agreement with Collin County for the use of offices located at the Wylie Municipal Complex(M.Manson,Assistant City Manager) Minutes—September 27,2005 'Wylie City Council Page 1 E. Consider and act upon authorizing the Mayor to sign an Interlocal Agreement with the Wylie Economic Development Corporation(WEDC). (M.Roath, City Manager) F. Consider and act upon authorizing the Mayor to execute an agreement with Johnson Supply, Inc. for the installation of 9,000 3G DSL Master Meter meters, the installation of a complete and functional route management system, a complete and functional collection reading system and all software and hardware required in making the system functional. (L. Williamson, Finance Director) G. Consider and act upon authorizing the Mayor to execute an Indemnity agreement with Wylie Goodyear for storage space. (L. Williamson, Finance Director) This item was withdrawn from the Consent Agenda and no action was taken. H. Consider and act upon Ordinance No. 2005-48 amending Ordinance No. 2004-29 (2004-25 Budget) and approving an emergency appropriation of funds for the life, health, property and the public peace involving Hurricane Rita; providing for repealing, savings and severability clauses; and providing for an effective date of this ordinance. (M. Roath, City Manager) Mayor Mondy announced that staff had requested that Item H be withdrawn from the Consent Agenda due to Hurricane Rita not causing damage to the City. Council Action A motion was made by Mayor Pro Tern Hogue, seconded by Councilman White to approve Items A through G and to withdraw Item H from the Consent Agenda. A vote was taken and passed 7-0. INDIVIDUAL CONSIDERATION 1. Consider and act upon approval of Ordinance No. 2005-37 amending Chapter 78, Parks and Recreation,of the Wylie Code of Ordinances. (M.Sferra,Public Services Director) Executive Summary Public Services Director Sferra addressed Council stating that on January 13,2004,Council approved revisions to Chapter 78,Parks and Recreation, of the Wylie Code of Ordinances. The current ordinance requires the Park Board to conduct a periodic review of the ordinance and make recommendations for changes to the City Council. For the past several months, the Board has reviewed the ordinance and made recommendations for changes and clarification taking into consideration recommendations made by Council. The City Attorney's office has also reviewed the recommended changes. The Board approved these recommended changes on July 25,2005 for Council consideration tonight. Council Discussion Councilman Porter asked Mr. Sferra what designated a "No Boating Zone". Mr. Sferra explained that section of the amendments were requested by the Army Corp of Engineers to allow the Wylie Police Department to patrol the area. He stated that the Parks Department had no control over this issue. Council Action A motion was made by Councilman Young, seconded by Mayor Pro Tem Hogue to approve Ordinance#2005- 37 amending Chapter 78, Parks and Recreation, of the Wylie Code of Ordinances. A vote was taken and passed 7-0. Minutes—September 27,2005 Wylie City Council Page 2 2. Consider and act upon a request by Skorburg Company to construct an estate residential street section on portions of the Braddock Place property that serve lots with square footage in excess of 18,000 square feet. (C. Hoisted City Engineer) Staff Comments City Engineer Hoisted addressed Council stating that the City of Wylie Design Standards and Construction Details include a design for an estate residential roadway section for lots of one acre or larger. Skorburg Company has requested to construct an estate residential street section on portions of the Braddock Place property that serve lots with square footage in excess of 18,000 square feet. The roadway section includes 26 feet of concrete paving,a 2 foot shoulder,and a drainage easement adjacent to the street right of way. The developer also requests that the City require the home builder to field verify the elevation of the driveway culvert prior to C.O. to eliminate ponding in the City maintained drainage swales. Council Discussion Mayor Mondy asked what advantage this approval would give to the residents of Wylie. Mr. Hoisted stated it gave a more "estates" look to the development. Councilman White asked if all lots on both sides of the streets would be at least 18,000 sq. ft. Mr. Hoisted concurred that they would. Mr. Holsted explained that it would be an open bar ditch for drainage on both sides of the street, would have a narrower street section with no parking on the streets and would have no sidewalks. Councilman Porter asked if the streets could be wider. Mr. Hoisted explained that was a decision for Council.He explained that the narrow streets were intended to push the parking up to the drives and allow safety vehicles to move thru the streets unrestricted. The additional concrete was not needed for safety. He stated that his recommendation was to get the sidewalk off of the street. Applicant Comments Mr. Ryan Betz representing Skorburg Company addressed Council distributing pictures of another development with the "Estates Residential Roadway". He explained that these pictures would show the exact road layout for the proposed Braddock Place estates roadway for lots at least 18,000 sq. ft. Mayor Mondy asked Mr. Betz if these pictures were exactly what the proposed area would look like. Mr. Betz stated yes, the road would have exactly the same look and match the schematic presented to Council on the second page of the packet. What he was requesting was the same roadway with the same drainage without sidewalks. City Manager Roath asked if each house would have individual mail boxes. Mr. Holsted stated that they would, to the best of his knowledge. Mr. Roath then asked if it would cause any problems with the roadways. Mr.Hoisted stated he did not think so.Mr. Betz explained that all lots would be at least 100 feet wide by 180 feet deep. He explained that these lots would be closer to 20,000 sq. ft or %z acre. He stated that the pictures showed a 26 ft road, with a bar ditch and mail receptacles. He stated that the developer would survey the flow lines of the ditches and when the builders came in, they would survey the flow line and make sure the culverts were the correct size and water flow restriction would not be an issue. Mayor Mondy asked what street width this request was replacing and what the lot size was in the proposed area. Mr. Hoisted stated that the normal street width was 31 feet and the approved lot size for this area was 10,000 sq. ft. Mr. Betz stated that this request included proposed lots of 18,000 to 20,000 sq. ft., which was almost twice the lot size requirement in the PD. He explained that this proposal was more like a rural design with no sidewalks. Mayor Mondy stated that this was what the Council was asking for with the larger lots. Councilman Newsom asked how many lots of this size would be in this proposal. Mr. Betz stated that there would be around 55 in the first phase and 127 total,between the two phases. Councilman White asked what size homes would be built on these lots. Mr. Skorburg stated that would stay the same or be larger than approved in the PD. Council Action A motion was made by Councilman Young, seconded by Mayor Pro Tern Hogue to approve a request by Skorburg Company to construct an estate residential street section on portions of the Braddock Place property that serve lots with square footage in excess of 18,000 square feet. A vote was taken and passed 6-1 with Mayor Mondy, Mayor Pro Tern Hogue, Councilman Newsom, Councilman Young, Councilman White and Councilman Porter voting for and Councilwoman Allen voting against. Minutes—September 27,2005 Wylie City Council Page 3 3. Consider and act upon authorizing the Mayor to execute an agreement between Wylie Northeast Water Supply Corporation and the City of Wylie to establish fees and charges and the mechanism for the shutting off of water for the none payment of the City of Wylie Sewer and Trash service. (L. Williamson, Finance Director) Staff Comments Finance Director Williamson addressed Council stating that the City of Wylie has not had the ability to collect its sewer and trash fees with the threat of water service cut-offs in those areas where the City provides the sewer and trash service and Wylie Northeast Water District provides water. Wylie Northeast has been reluctant to cut off City of Wylie sewer customers unless a written agreement was in effect with the City. Council Discussion Mayor Mondy asked if the City Attorney had reviewed the document. Mr. Williamson stated yes they had. Mayor Mondy asked if this would be retroactive. Mr. Williamson stated that it would take effect immediately but notices regarding delinquency were required to be sent prior to any cut offs. Council Action A motion was made by Mayor Pro Tern Hogue, seconded by Councilman Newsom to authorize the Mayor to execute an agreement between Wylie Northeast Water Supply Corporation and the City of Wylie to establish fees and charges and the mechanism for the shutting off of water for the none payment of the City of Wylie Sewer and Trash service. A vote was taken and passed 7-0. 4. Consider and act upon a Resolution nominating candidates to the Board of Directors for the Collin Central Appraisal District of Collin County for two-year terms beginning January 1, 2006. (C. Ehrlich, City Secretary) Council Discussion Mayor Mondy stated that the City of Wylie has 38 votes that may be cast for the Board of Directors of the Collin Central Appraisal District. This is the first step of the process in which nominations are accepted by October 17, 2005. He explained that the City's votes along with many other cities were not enough to win a position on the CCAD. He asked Council if there were any nominations from the floor. No nominations were made for Item#4 by City Council. Item died for lack of a motion. READING:;OF ORDINANCES.TITLE & CAPTION APPROVED BY„,COJNCIL;, ►S,,REQTIRED.BY WarEXITN,;01ARTER,ARTICLE III,SECTION 13 D. City Secretary Carole Ehrlich read the caption to Ordinance#2005-37 into the official record. • Presentation and update of newly installed Laserfiche Electronic Storage City Secretary Carole Ehrlich and Administrative Assistant Gayle Walton presented a short overview of Laserfiche Electronic Storage. Demonstrations were performed showing the Optical Character Recognition Minutes—September 27,2005 Wylie City Council Page 4 (OCR) feature of the digitally stored records. Ms. Ehrlich reported that 75% of all City records stored in the City Secretary's office had been converted to electronic storage. New departments coming online with Laserfiche in 2006 are: City Manager's Office, City Engineer, and the Planning & Zoning Department, She reported that when most departments were converted to Laserfiche, it was the goal of the City Secretary's Office to make these documents available to the public through the web page. • Council training for web-mail use for e-mail IS Technician Shone Doville addressed Council explaining the new web-mail use for e-mail. Mr. Doville demonstrated how the new e-mail addresses and how access to e-mail would be available. Mayor Mondy convened into Executive Session at 7:00 p.m. EXECUTIVE SESSION Recess into Closed Session in compliance with Section 551.001, et.seq, Texas Government Code,to wit: Section 551.072. To deliberate the purchase, exchange, lease or value of real property generally located at: • State Highway 78 and Jackson • Discussion of acquisition of ROW for Kirby Street Mayor Mondy reconvened into Open Session at 7:53 p.m. RECONVENE INTO OPEN SESSION • Take any action as a result of Executive Session No action was taken as a result of Executive Session. ADJOURNMENT With no further business before Council, Mayor Pro Tern Hogue made a motion to adjourn at 7:55 p.m. with Councilman Newsom making the second. Consensus of Council was to adjourn. „„„...,„,„, 0 F • .•�j ' Eric Hogue, a r Pro Tempore ATTEST: z '—/ �---� •�� SEAL • • • AI Ca ole Ehrlich, y Secretary �'',, 1-4/E, TEXP‘NN` Minutes—September 27,2005 Wylie City Council Page 5