09-27-2005 (City Council) Minutes MINUTES
Wylie City Council
Tuesday, September 27, 2005 — 6:00 p.m.
Wylie Municipal Complex—Council Chambers
2000 State Highway 78 North
LAO.O
Mayor Mondy called the meeting to order at 6:00 p.m. Council Members present were: Mayor Pro Tern Eric
Hogue, Councilwoman Reta Allen, Councilman Merrill Young, Councilman Earl Newsom, Councilman Rick
White and Councilman Carter Porter.
Staff present were: City Manager, Mark B. Roath; Assistant City Manager, Mindy Manson; City Engineer,
Chris Holsted; Planning & Zoning Director, Claude Thompson; Finance Director, Larry Williamson; Public
Services Director, Mike Sferra; Public Information Officer, Mark Witter,; IS Technician, Shone Doville and
City Secretary, Carole Ehrlich.
INVOCATION&.PLEDGE OFALLEGIANCE
Reverend Mike Frick representing the Faith Lutheran Church gave the invocation and Councilman White led
the Pledge of Allegiance.
CITIZENS,PARTICIPATION
Patricia Lybarger residing at 210 Martin Drive addressed Council asking about the decision regarding the
elevation of the property in the new development behind Martin Drive. Mayor Mondy asked Ms. Lybarger to
contact City Engineer, Chris Holsted regarding this issue.
CONSENT AGENDA
All matters listed,under the Consent Agenda are considered to be routine by the City Council and will be enactedyby one
motion. There will not be separate discussion of these items.If discussion is desired,that item will be removed:from the
Consent,Agenda and will be considered separately. ,
A. Approval of the Minutes from the Regular Meeting of September 13, 2005 and the Special Called
Meeting of September 20,2005 of the City Council.(C.Ehrlich, City Secretary)
B. Consider and act upon authorizing the Mayor to execute an amendment to Work Order WYL-32 to
TRC/The Hogan Corporation in the amount of$12,140 for the design of approximately 1,150 LF of
8-inch gravity sewer, 1,470 LF of 8-inch water line, and 1,640 LF of storm sewer along Ballard
Avenue. (C.Holsted, City Engineer)
C. Consider and act upon a Preliminary Plat for Woodbridge Addition Phase 10C, generally located
northwest of Woodbridge Phase 9, at the intersection of Creek Crossing Lane and Lost Highlands
Lane. (C. Thompson,Planning and Zoning Director)
D. Consider and act upon authorizing the Mayor to enter into a Lease Agreement with Collin County
for the use of offices located at the Wylie Municipal Complex(M.Manson,Assistant City Manager)
Minutes—September 27,2005
'Wylie City Council
Page 1
E. Consider and act upon authorizing the Mayor to sign an Interlocal Agreement with the Wylie
Economic Development Corporation(WEDC). (M.Roath, City Manager)
F. Consider and act upon authorizing the Mayor to execute an agreement with Johnson Supply, Inc.
for the installation of 9,000 3G DSL Master Meter meters, the installation of a complete and
functional route management system, a complete and functional collection reading system and all
software and hardware required in making the system functional. (L. Williamson, Finance Director)
G. Consider and act upon authorizing the Mayor to execute an Indemnity agreement with Wylie
Goodyear for storage space. (L. Williamson, Finance Director)
This item was withdrawn from the Consent Agenda and no action was taken.
H. Consider and act upon Ordinance No. 2005-48 amending Ordinance No. 2004-29 (2004-25 Budget)
and approving an emergency appropriation of funds for the life, health, property and the public
peace involving Hurricane Rita; providing for repealing, savings and severability clauses; and
providing for an effective date of this ordinance. (M. Roath, City Manager)
Mayor Mondy announced that staff had requested that Item H be withdrawn from the Consent Agenda due to
Hurricane Rita not causing damage to the City.
Council Action
A motion was made by Mayor Pro Tern Hogue, seconded by Councilman White to approve Items A through G
and to withdraw Item H from the Consent Agenda. A vote was taken and passed 7-0.
INDIVIDUAL CONSIDERATION
1. Consider and act upon approval of Ordinance No. 2005-37 amending Chapter 78, Parks and
Recreation,of the Wylie Code of Ordinances. (M.Sferra,Public Services Director)
Executive Summary
Public Services Director Sferra addressed Council stating that on January 13,2004,Council approved revisions to Chapter
78,Parks and Recreation, of the Wylie Code of Ordinances. The current ordinance requires the Park Board to conduct a
periodic review of the ordinance and make recommendations for changes to the City Council. For the past several
months, the Board has reviewed the ordinance and made recommendations for changes and clarification taking into
consideration recommendations made by Council. The City Attorney's office has also reviewed the recommended
changes. The Board approved these recommended changes on July 25,2005 for Council consideration tonight.
Council Discussion
Councilman Porter asked Mr. Sferra what designated a "No Boating Zone". Mr. Sferra explained that section of the
amendments were requested by the Army Corp of Engineers to allow the Wylie Police Department to patrol the area. He
stated that the Parks Department had no control over this issue.
Council Action
A motion was made by Councilman Young, seconded by Mayor Pro Tem Hogue to approve Ordinance#2005-
37 amending Chapter 78, Parks and Recreation, of the Wylie Code of Ordinances. A vote was taken and
passed 7-0.
Minutes—September 27,2005
Wylie City Council
Page 2
2. Consider and act upon a request by Skorburg Company to construct an estate residential street
section on portions of the Braddock Place property that serve lots with square footage in excess of
18,000 square feet. (C. Hoisted City Engineer)
Staff Comments
City Engineer Hoisted addressed Council stating that the City of Wylie Design Standards and Construction Details
include a design for an estate residential roadway section for lots of one acre or larger. Skorburg Company has requested
to construct an estate residential street section on portions of the Braddock Place property that serve lots with square
footage in excess of 18,000 square feet. The roadway section includes 26 feet of concrete paving,a 2 foot shoulder,and a
drainage easement adjacent to the street right of way. The developer also requests that the City require the home builder
to field verify the elevation of the driveway culvert prior to C.O. to eliminate ponding in the City maintained drainage
swales.
Council Discussion
Mayor Mondy asked what advantage this approval would give to the residents of Wylie. Mr. Hoisted stated it gave a
more "estates" look to the development. Councilman White asked if all lots on both sides of the streets would be at least
18,000 sq. ft. Mr. Hoisted concurred that they would. Mr. Holsted explained that it would be an open bar ditch for
drainage on both sides of the street, would have a narrower street section with no parking on the streets and would have
no sidewalks. Councilman Porter asked if the streets could be wider. Mr. Hoisted explained that was a decision for
Council.He explained that the narrow streets were intended to push the parking up to the drives and allow safety vehicles
to move thru the streets unrestricted. The additional concrete was not needed for safety. He stated that his
recommendation was to get the sidewalk off of the street.
Applicant Comments
Mr. Ryan Betz representing Skorburg Company addressed Council distributing pictures of another development with the
"Estates Residential Roadway". He explained that these pictures would show the exact road layout for the proposed
Braddock Place estates roadway for lots at least 18,000 sq. ft. Mayor Mondy asked Mr. Betz if these pictures were
exactly what the proposed area would look like. Mr. Betz stated yes, the road would have exactly the same look and
match the schematic presented to Council on the second page of the packet. What he was requesting was the same
roadway with the same drainage without sidewalks. City Manager Roath asked if each house would have individual mail
boxes. Mr. Holsted stated that they would, to the best of his knowledge. Mr. Roath then asked if it would cause any
problems with the roadways. Mr.Hoisted stated he did not think so.Mr. Betz explained that all lots would be at least 100
feet wide by 180 feet deep. He explained that these lots would be closer to 20,000 sq. ft or %z acre. He stated that the
pictures showed a 26 ft road, with a bar ditch and mail receptacles. He stated that the developer would survey the flow
lines of the ditches and when the builders came in, they would survey the flow line and make sure the culverts were the
correct size and water flow restriction would not be an issue. Mayor Mondy asked what street width this request was
replacing and what the lot size was in the proposed area. Mr. Hoisted stated that the normal street width was 31 feet and
the approved lot size for this area was 10,000 sq. ft. Mr. Betz stated that this request included proposed lots of 18,000 to
20,000 sq. ft., which was almost twice the lot size requirement in the PD. He explained that this proposal was more like a
rural design with no sidewalks. Mayor Mondy stated that this was what the Council was asking for with the larger lots.
Councilman Newsom asked how many lots of this size would be in this proposal. Mr. Betz stated that there would be
around 55 in the first phase and 127 total,between the two phases. Councilman White asked what size homes would be
built on these lots. Mr. Skorburg stated that would stay the same or be larger than approved in the PD.
Council Action
A motion was made by Councilman Young, seconded by Mayor Pro Tern Hogue to approve a request by
Skorburg Company to construct an estate residential street section on portions of the Braddock Place property
that serve lots with square footage in excess of 18,000 square feet. A vote was taken and passed 6-1 with
Mayor Mondy, Mayor Pro Tern Hogue, Councilman Newsom, Councilman Young, Councilman White and
Councilman Porter voting for and Councilwoman Allen voting against.
Minutes—September 27,2005
Wylie City Council
Page 3
3. Consider and act upon authorizing the Mayor to execute an agreement between Wylie Northeast
Water Supply Corporation and the City of Wylie to establish fees and charges and the mechanism
for the shutting off of water for the none payment of the City of Wylie Sewer and Trash service.
(L. Williamson, Finance Director)
Staff Comments
Finance Director Williamson addressed Council stating that the City of Wylie has not had the ability to collect its sewer
and trash fees with the threat of water service cut-offs in those areas where the City provides the sewer and trash service
and Wylie Northeast Water District provides water. Wylie Northeast has been reluctant to cut off City of Wylie sewer
customers unless a written agreement was in effect with the City.
Council Discussion
Mayor Mondy asked if the City Attorney had reviewed the document. Mr. Williamson stated yes they had. Mayor
Mondy asked if this would be retroactive. Mr. Williamson stated that it would take effect immediately but notices
regarding delinquency were required to be sent prior to any cut offs.
Council Action
A motion was made by Mayor Pro Tern Hogue, seconded by Councilman Newsom to authorize the Mayor to
execute an agreement between Wylie Northeast Water Supply Corporation and the City of Wylie to establish
fees and charges and the mechanism for the shutting off of water for the none payment of the City of Wylie
Sewer and Trash service. A vote was taken and passed 7-0.
4. Consider and act upon a Resolution nominating candidates to the Board of Directors for the Collin
Central Appraisal District of Collin County for two-year terms beginning January 1, 2006. (C.
Ehrlich, City Secretary)
Council Discussion
Mayor Mondy stated that the City of Wylie has 38 votes that may be cast for the Board of Directors of the Collin Central
Appraisal District. This is the first step of the process in which nominations are accepted by October 17, 2005. He
explained that the City's votes along with many other cities were not enough to win a position on the CCAD. He asked
Council if there were any nominations from the floor.
No nominations were made for Item#4 by City Council. Item died for lack of a motion.
READING:;OF ORDINANCES.TITLE & CAPTION APPROVED BY„,COJNCIL;, ►S,,REQTIRED.BY
WarEXITN,;01ARTER,ARTICLE III,SECTION 13 D.
City Secretary Carole Ehrlich read the caption to Ordinance#2005-37 into the official record.
• Presentation and update of newly installed Laserfiche Electronic Storage
City Secretary Carole Ehrlich and Administrative Assistant Gayle Walton presented a short overview of
Laserfiche Electronic Storage. Demonstrations were performed showing the Optical Character Recognition
Minutes—September 27,2005
Wylie City Council
Page 4
(OCR) feature of the digitally stored records. Ms. Ehrlich reported that 75% of all City records stored in the
City Secretary's office had been converted to electronic storage. New departments coming online with
Laserfiche in 2006 are: City Manager's Office, City Engineer, and the Planning & Zoning Department, She
reported that when most departments were converted to Laserfiche, it was the goal of the City Secretary's
Office to make these documents available to the public through the web page.
• Council training for web-mail use for e-mail
IS Technician Shone Doville addressed Council explaining the new web-mail use for e-mail. Mr. Doville
demonstrated how the new e-mail addresses and how access to e-mail would be available.
Mayor Mondy convened into Executive Session at 7:00 p.m.
EXECUTIVE SESSION
Recess into Closed Session in compliance with Section 551.001, et.seq, Texas Government Code,to wit:
Section 551.072. To deliberate the purchase, exchange, lease or value of real property generally located at:
• State Highway 78 and Jackson
• Discussion of acquisition of ROW for Kirby Street
Mayor Mondy reconvened into Open Session at 7:53 p.m.
RECONVENE INTO OPEN SESSION
• Take any action as a result of Executive Session
No action was taken as a result of Executive Session.
ADJOURNMENT
With no further business before Council, Mayor Pro Tern Hogue made a motion to adjourn at 7:55 p.m. with
Councilman Newsom making the second. Consensus of Council was to adjourn.
„„„...,„,„,
0 F
• .•�j ' Eric Hogue, a r Pro Tempore
ATTEST: z '—/ �---� •��
SEAL
•
•
•
AI
Ca ole Ehrlich, y Secretary �'',, 1-4/E, TEXP‘NN`
Minutes—September 27,2005
Wylie City Council
Page 5