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12-10-2001 (City Council) Minutes MINUTES Joint Worksession Wylie City Council • & The Wylie Independent School District Monday, December10, 2001 —6:30 p.m. Wylie Municipal Complex—Council Chambers 2000 State Highway 78 North The Joint Worksession was called to order at 6:30 p.m. with the following Council members present Mayor John Mondy,Mayor Pro Tern Joel Scott,Councilman Eric Hogue,Councilman Merrill Young,Councilman J.C.Worley and Councilman Chris Trout. Councilwoman Reta Allen was absent. City Staff members present Anthony Johnson, City Manager,Mindy Manson, Assistant City Manager, Brady Snellgrove,Finance Director and Aimee Nemer,Administrative Assistant. A 'O 1JtDEIMISDMO fRD OV 'RUSTEES— Wylie Independent School Board Members present:Baron Cook, Sue Nicklaus,Ralph James,John Simmons,Eric Lindsey,and Henry Garland Ms. Susan Shuler joined the meeting at 7:25 p.m. WISD staff members present:Dr.H. John Fuller,Superintendent of Schools;and John Simmons,Business Manager. Councilman Hogue was asked to give the invocation and Councilman Trout was asked to lead the Pledge of Allegiance. 1. Review plans for stadium north of Founders Park Dr. Fuller gave an overview of the future development of Founders Park, specifically, the new football stadium. He stated that the stadium would be a 5A state of the art facility that would seat 10,000 spectators. Dr. Fuller stated that the seating would be 6500 on the home side and 3500 on the visitor side with a `bowl' effect.He stated that the stadium would be located east to west. Councilman Scott inquired about the timeline of the project. Dr. Fuller stated that the district would be selling bonds in January with construction to begin in April 2002 and an estimated completion date of spring/fall 2003. Mr. Johnson inquired if the stadium field would be turf or grass. Dr. Fuller explained that artificial grass would be used. He stated that this type of artificial grass is being used in several surrounding stadiums in the area. Mayor Mondy inquired about the total price of the project.Dr. Fuller stated that it would cost $9 million. Councilman Trout inquired about the materials to be used and other facilities that will be in the stadium. Councilman Trout also inquired about future expansion. Dr. Fuller stated that there would be aluminum bleachers and approximately 1000 plastic stadium seats. He stated that they are also considering aluminum bleachers with backs. Dr. Fuller stated that there would be concrete beams throughout the stadium. Dr. Fuller said that there would be adequate restroom facilities, as well as storage areas and concession areas on both sides of the stadium. He also explained that there would be some room for expansion and he described how the drainage in the stadium would function. Dr. Fuller stated that there would not be a play area in the new stadium. Minutes of December 10,2001 Wylie City Council Page 1 of 3 Councilman Young inquired about the maximum number of people and vehicles that attended games this year at the current stadium. Dr. Fuller stated that there were 5-6000 spectators at the homecoming game. Dr. Fuller explained that they are looking at a 1/S parking ratio. Mr. Simmons stated concerns about the road/traffic situation in the area of the stadium. Mr. Johnson explained that the plans for Hensley Road are not currently defined. 2. Development issues City Manager Biff Johnson addressed the Council and Trustees about future plans that are currently in the development phase. Mr. Johnson stated that there are many proposed developments currently under consideration throughout the city. He stated that Ms. Manson would be addressing the developments that are already in some phase of development and would be completed within 3-5 years or sooner. Ms.Manson addressed the Council and Trustees and described current development locations on a map. Ms. Manson explained that the map represents 55-5600 single-family homes. Ms. Manson listed the following developments that are currently in some development phase: Birmingham Farms with approximately 400 lots, Rivercbase, Redwood at the l ake,Pleasant Valley, and a development located at Brown and Kreymer with approximately 250-300 lots. She stated that there are also developments expected in Woodbridge and Boman Farms. Ms. Manson stated that the above listed developments bring the total number of single-family lots to 9000. Mr. Johnson stated that last year the total number of single- family lots was 3500. Mayor Mondy asked Ms. Manson to explain to the trustees from a planning perspective the time frame for annexing and developing a property. Ms. Manson explained that the annexation and zoning process takes approximately 8 months. She stated that the development process of submitting plats takes 8-10 months. Ms. Manson stated that the minimum time for the annexation process is 3 months due to the public hearing requirements. Dr. Fuller distributed a Demographic Study that was prepared in April 2000. He stated that the current developments discussed at this meeting added another 10,000 lots to the most recent demographics collected from the 2000 study. There was some discussion concerning how the demographical data was calculated for the WISD. Dr. Fuller explained to the Council that more expensive homes equal less number of children per household—specifically .5 per household. Councilman Trout asked if this figure was used statewide. Dr. Fuller stated that this figure was used in our district. Dr. Fuller stated that there is a three-year process for schools to be built. He stated that the only revenue for the WISD is the tax rate, which is currently$1.56. He stated that the maximum tax rate was$2.00. Mr. Johnson explained to trustees the increase in single family permits over the last three years, stating that in 1999 there were 150 permits issued, 2000—400 issued,and 2001-750 permits issued. Mr. Garland asked if it is anticipated that single-family home permits will double every year. Mr. Johnson stated that they would not double but would definitely increase significantly each year for the next several years. Mr. Cook inquired about the percentage that the City of Wylie was built out. Mr. Johnson stated that it is approximately 20% built out. He stated that at total build out, the population of Wylie would be 75- 80,000.Mr. Johnson stated that within 3-5 years the population of Wylie would be 25,000. Dr. Fuller gave the Council and overview of the current schools in the building process. He stated that it would take 13-14 months for the second JR. High School to be built. Councilman Young inquired about the minimum acreage required to build an elementary school. Dr. Fuller stated a minimum of 10 acres with adequate parking is necessary. There was some discussion about the capability of encouraging a developer to dedicate acreage for future school sites. Both Council and WISD Trustees were in agreement Minutes of December 10,2001 Wylie City Coundi Page 2of3 and there was discussion on implementing a policy to address this issue. Dr. Fuller stated that it would also be beneficial to have parkland dedicated adjacent to school sites. Mayor Mondy asked that both boards define the communication between the WISD and the City Council. Ms. Manson invited trustees to attend the weekly DIRT meeting at City Hall to learn more about proposed developments. Ms. Manson stated that it would be helpful to have a copy of the master plan of future schools. 3. Review joint agreement programs Council and Trustees discussed the police dog program and the potential of acing it for WISD. Mr. Johnson stated that the dog is currently available to the WISD in an urgent situation. WISD Trustees commended the School Resource Officer program. They stated that is has been very successful. WISD Trustees requested that the City develop guidelines for the DARE program inclu-ling duties and responsibilities of the WISD and the DARE officer. Announcements The City extended an invitation to Trustees to participate in the Reach for a Star program. Ms. Shuler extended an invitation to Council to attend ribbon-cutting ceremonies at Birmingham and Hartman Elementary to celebrate the new additions to each school. Ms. Shuler extended invitations to Council to attend the 100-year anniversary of WISD on February 2, 2002. CITIZENS _ There was no participation. — — ADJOURNMENT With no further business,the meeting was adjourned at 8:30 p.m. o y,Mayor ATTEST: /2 /( / ('// Barbar ali City Secretary Minutes of December 10,2001 Wylie City Coundi Page 3 of 3