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04-26-2016 (City Council) Minutes Wylie City Council CITY OF WYLIE Minutes City Council Meeting Tuesday, April 26, 2016 —6:00 p.m. Wylie Municipal Complex—Council Chambers 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER Announce the presence of a Quorum. Mayor Eric Hogue called the meeting to order at 6:03 p.m. City Secretary Ehrlich took roll call with the following City Council members present: Mayor Eric Hogue, Mayor pro tern Keith Stephens, Councilman David Dahl, Councilwoman Candy Arrington, Councilwoman Diane Culver, Councilman Todd Wintters, and Councilman William Whitney III. Junior Mayor Karri Yelverton was also in attendance. Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Finance Director, Linda Bantz; Fire Chief, Brent Parker; Public Services Director, Mike Sferra; City Engineer, Chris Hoisted; Police Chief Anthony Henderson; City Secretary, Carole Ehrlich; Public Information Officer, Craig Kelly; and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE Councilman Dahl gave the invocation and Councilwoman Culver led the Pledge of Allegiance. PRESENTATIONS • Junior Mayor Karri Yelverton (E. Hogue,Mayor) Mayor Hogue introduced Junior Mayor Karri Yelverton. He explained that Birmingham Elementary School auctioned the "Mayor for a Day" and Karri was the winner. All proceeds from the auction fund the Birmingham PTA. Mayor Hogue administered the Oath to Junior Mayor Yelverton and she assisted in conducting the remainder of the meeting. • Proclamation declaring May as Motorcycle Safety Awareness Month: Blacksheep Motorcycle Club(E. Hogue, Mayor) Mayor Hogue read a proclamation declaring May 2016 as Motorcycle Safety Awareness Month in the City of Wylie. Several members of multiple motorcycle clubs were in attendance to Minutes April 26, 2016 Wylie City Council Page 1 accept the proclamation. The members asked everyone to be extra cautious on the roadways and to look out for motorcycles. • Proclamation declaring April 10, 2016 through April 16, 2016 as National Public Safety Telecommunications Week in the City of Wylie. (B. Parker, Fire Chief) Mayor Hogue presented members of the Wylie Public Safety Telecommunications staff with a proclamation declaring April 10 through April 16, 2016 as National Public Safety Telecommunications Week. Fire Chief Brent Parker explained that during the severe weather on April 11, 2016 the telecommunications staff continued to take calls even though the building was sustaining water damage. Mayor Hogue thanked them for their service. CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must fill out a non- agenda form prior to the meeting in order to speak. Council requests that comments be limited to three(3)minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. No citizens were present wishing to address Council during Citizens Comments. CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider, and act upon, approval of the Minutes of April 12, 2016 Regular Meeting of the Wylie City Council. (C. Ehrlich, City Secretary) B. Consider, and place on file, the City of Wylie Monthly Investment Report for March 31, 2016. (L.Bantz, Finance Director) C. Consider,and place on file,the City of Wylie Monthly Revenue and Expenditure Report for March 31,2016. (L.Bantz,Finance Director) D. Consider, and act upon, authorizing the Mayor to enter into a Cooperative Agreement for additional Law Enforcement Services, between the City of Wylie, Lavon Lake, Texas initiates Agreement No. W9126G-16.T-00S9 and the U.S. Army Corps of Engineers. This agreement is for the provisions of additional Law enforcement Services from May 20, 2016 through September 6,2016 for a sum not to exceed$63,156.00. (A. Henderson, Police Chief E. Consider, and act upon, the award of Request for Qualifications (RFQ) #W2016-42-E for Design Services for Wylie Municipal Complex East Meadow Trail Project to Dunaway Associates, L.P. in the estimated amount of$91,770, and authorizing the City Manager to sign any necessary documents. (G. Hayes, Purchasing) Minutes April 26, 2016 Wylie City Council Page 2 Council Action A motion was made by Councilwoman Culver, seconded by Councilman Wintters to approve the Consent Agenda as presented. A vote was taken and the motion passed 7-0. REGULAR AGENDA 1. Consider, and act upon, Ordinance No. 2016-07 amending Ordinance No. 2015-30 (2015- 2016 Budget) for proposed mid-year amendments for fiscal year 2015-2016. (L. Bantz, Finance Director) Staff Comments Finance Director Bantz addressed Council stating that the mid-year budget amendments are generally intended to cover unanticipated and/or unavoidable revenue and expenditure adjustments to the adopted budget. The detail is attached for the requested items which are located within the General Fund, 4B Sales Tax Revenue Fund, and Utility Fund. The requests are further defined as neutral (matching revenues to expenditures), revenue increases, or expenditure increases. Council Action A motion was made by Mayor pro tern Stephens, seconded by Councilwoman Culver to adopt Ordinance No. 2016-07 amending Ordinance No. 2015-30 (2015-2016 Budget) for proposed mid-year amendments for fiscal year 2015-2016. A vote was taken and the motion passed 7-0. 2. Consider, and act upon, purchase of eight (8) Chevrolet PPV Patrol Tahoe units from Reliable Chevrolet in the estimated amount of$285,000, through a cooperative agreement with Tarrant County; and authorizing the City Manager to sign any necessary documents. (G. Hayes, Purchasing) Staff Comments Finance Director Bantz addressed Council stating that previously, the General Motors Corporation/Chevrolet Division had made a business decision to significantly reduce the production of pursuit rated Tahoe vehicles. This had eliminated the availability of dealer on-the-lot inventories and created a nation-wide allocation system. Reliable Chevrolet has recently been given authorization by General Motors to purchase inventory units, and has two (2) units on the lot and additional units on order (deadline for current model year is June 2016). If the City chooses to wait until the new fiscal year, the ordering for new models will not open until December 2016, thus delaying delivery into April 2017. Council Action A motion was made by Councilwoman Arrington, seconded by Mayor pro tern Stephens to authorize the purchase of eight (8) Chevrolet PPV Patrol Tahoe units from Reliable Chevrolet in the estimated amount of$285,000, through a cooperative agreement with Tarrant County; and authorizing the City Manager to sign any necessary documents. A vote was taken and the motion passed 7-0. Minutes April 26, 2016 Wylie City Council Page 3 3. Consider, and act upon, Resolution No. 2016-11(R) directing Oncor Electric Delivery Company, LLC to file certain information with the City of Wylie; setting a procedural schedule for the gathering and review of necessary information in connection therewith; setting dates for the filing of the city's analysis of the company's filing and the company's rebuttal to such analysis; ratifying the hiring of legal counsel and consultants; reserving the right to require the reimbursement of the City of Wylie's rate case expenses; setting a public hearing for the purposes of determining if the existing rates of Oncor Electric Delivery Company are unreasonable or in any way in violation of any provision of law and the determination by the City of Wylie of just and reasonable rates to be charged by Oncor Electric Delivery Company, LLC.; noting compliance with open meetings law; providing notice of passage. (M.Manson, City Manager) Staff Comments City Manager Manson addressed Council stating that the recent Public Utility Commission of Texas ("Commission") proceedings related to approval of conversion of Oncor into a Real Estate Investment Trust ("REIT") resulted in the Commissioners' desire to share $200 million to $250 million in annual federal income tax ("FIT") savings with Oncor ratepayers. Since the proceeding involving a change of ownership and control of Oncor was not a rate case, the Commission had no jurisdiction to order a reduction in rates. The new owners of Oncor indicated intent to file a rate case in mid-2017 to become effective in 2018. Believing that a two year wait to factor FIT savings into rates was too long to wait, the Steering Committee of Cities Served by Oncor decided to initiate a rate case against Oncor. The attorneys for the Coalition of Member Cities requested that each city take action and adopt the attached resolution. Council Action A motion was made by Councilman Whitney, seconded by Councilwoman Arrington to adopt Resolution No. 2016-11(R) directing Oncor Electric Delivery Company, LLC to file certain information with the City of Wylie; setting a procedural schedule for the gathering and review of necessary information in connection therewith; setting dates for the filing of the city's analysis of the company's filing and the company's rebuttal to such analysis; ratifying the hiring of legal counsel and consultants; reserving the right to require the reimbursement of the City of Wylie's rate case expenses; setting a public hearing for the purposes of determining if the existing rates of Oncor Electric Delivery Company are unreasonable or in any way in violation of any provision of law and the determination by the City of Wylie of just and reasonable rates to be charged by Oncor Electric Delivery Company, LLC.; noting compliance with open meetings law; providing notice of passage. A vote was taken and the motion passed 7-0. READING OF ORDINANCE Title and caption approved by Council as required by Wylie City Charter,Article III,Section 13-D. City Secretary Ehrlich read the caption to Ordinance No. 2016-07 into the official record. WORK SESSIONS • Work session and direction regarding possible parking restrictions for portions of the Cimarron Estates Subdivision due to Wylie East Student parking. (M. Manson, City Manager) Minutes April 26, 2016 Wylie City Council Page 4 City Manager Manson addressed Council stating that both the City and the WISD have received numerous complaints from residents of Cimarron Estates, primarily those living on Palmdale Drive, regarding WEHS students parking on their street. In addition to the parking, residents are concerned about students gathering, littering, speeding, parking illegally, and possible drug activity. The WISD cannot force students to park on school property and some of these students, through other actions, may have lost their right to park on school property. Manson reported several options are available including taking no action, adopting an ordinance prohibiting parking during certain hours, and adopting an ordinance permitting resident-only parking. Resident-only parking requires a system to document/register the residents and issuing some sort of decal or permit to display. Staff has obtained samples of resident-only parking ordinances utilized by Highland Park and University Park, a summary of which is attached. Mayor Hogue asked for WISD assistance in rectifying the situation. Council gave direction, asking staff to provide an ordinance restricting parking in the Cimarron Estates Subdivision from 7:00 a.m. to 5:00 p.m. during school days. Council also requested staff to provide a process for permitting cars belonging to residents and commercial vehicles, for further discussion and consideration. • Work session and direction regarding identifying possible priority highway/freeway projects contained in the Mobility 2040 Transportation Plan. (M.Manson, City Manager) City Engineer Chris Hoisted addressed Council stating that Collin County cities received correspondence from the Regional Transportation Council (RTC) requesting that each city identify their top three priority highway/freeway projects contained in the Mobility 2040 Transportation Plan. He presented a map with the priorities identified by the Collin County Commissioners Court and excerpts from the Mobility 2040 Plan. Hoisted noted SH 78 and Highway 380 were focuses within the plan. He requested direction regarding Council priorities of the identified projects. Council direction was for staff to bring back a resolution in support of the above plan for consideration at a future meeting. • Work session to discuss the impact of the April 11th storm. (M. Manson, City Manager) City Manager Manson addressed Council and presented an update regarding the April 11, 2016 Hail Storm. She reported the damage assessment continues and staff will meet with the State and SBA later this week. Mayor Hogue reconvened into Regular Session at 8:18 p.m. RECONVENE INTO REGULAR SESSION Mayor Hogue convened into Executive Session at 8:20 p.m. reading the caption below. Minutes April 26, 2016 Wylie City Council Page 5 EXECUTIVE SESSION Recess into Closed Session in compliance with Section 551.001, et.seq. Texas Government Code, to wit: §§Sec.551.072.DELIBERATION REGARDING REAL PROPERTY; CLOSED MEETING. A governmental body may conduct a closed meeting to deliberate the purchase, exchange, lease, or value of real property if deliberation in an open meeting would have a detrimental effect on its negotiating position. • Discussion regarding property generally located near the intersection of Country Club and Brown St RECONVENE INTO OPEN SESSION Take any action as a result from Executive Session. Mayor Hogue reconvened into Open Session at 8:26 p.m. There was no action taken as a result of Executive Session. ADJOURNMENT A motion was made by Councilman Dahl, seconded by Councilman Wintters, to adjourn the meeting at 8:27 p.m. A vote was taken and the motion passed 7-0. Eric Hogue, ay ATTEST: 671":"7:51 .44 i ::F; AO C role Ehrlich, Secretary _or, O RR s� Nr T'43'E OF TS';' Minutes April 26, 2016 Wylie City Council Page 6