05-27-2008 (City Council) Minutes Wylie City Council
CITY OF WYLIE
Minutes
Wylie City Council
Tuesday, May 27, 2008 — 6:00 pm
Wylie Municipal Complex — Council Chambers
2000 Highway 78 North
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Eric Hogue called the meeting to order at 6:00 p.m. Council Members present were:
Mayor Pro Tem Red Byboth, Councilman David Goss, Councilman Rick White, Councilman
Carter Porter, and Councilman Merrill Young. Councilwoman Kathy Spillyards was absent.
Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Finance
Director, Larry Williamson; Public Services Director, Mike Sferra; Police Chief, John Duscio; Fire
Chief, Randy Corbin; Planning Director, Renae' 011ie; City Engineer, Chris Hoisted; WEDC
Executive Director, Sam Satterwhite; Public Information Officer, Craig Kelly; City Secretary,
Carole Ehrlich, and various support staff.
INVOCATION & PLEDGE OF ALLEGIANCE
Reverend Al Draper gave the Invocation and Boy Scout Troop 418 led the Pledge of Allegiance.
Boy Scouts present were: Bricen Gibbons, Hayden Rhodes, Tyler Cacic, Zach Perdue,
Christopher Perdue, Alex Cavazos, and Lester Brown. Leaders present were: Wendy Gibbons
and Buddy Perdue.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their
name and address. Council requests that comments be limited to three (3) minutes. In addition, Council is not
allowed to converse, deliberate or take action on any matter presented during citizen participation.
Barbara Coombs residing at 1710 Stonecrest Trail, Wylie addressed Council stating that she
had concerns regarding improvements to FM 1378 that were passed in the 2005 Bond Election.
She explained that many of the citizens did not realize that the bonds included improvements to
a 6 lane highway. She reported that a petition had been distributed and signed by many of the
residents in objection to the 6 lane improvements in lieu of 4 lanes; noting concerns with air and
noise pollution and pedestrian safety.
She requested answers to whether the area would have sidewalks on both sides of the street
and whether there would be trees and vegetation along the medians. Mayor Hogue reported
that due to Open Meetings Laws, the issue could not be addressed by Council. He asked her to
contact City Engineer, Chris Hoisted and City Manager Mindy Manson for further clarification of
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the concerns and reported that she could submit her petition to staff as well. Mayor Hogue
thanked Ms. Coombs for addressing Council.
PRESENTATION
• Presentation to 6th Six Weeks Star Students — Character Trait of"Citizenship".
(E. Hogue, Mayor/Council)
Mayor Hogue and Mayor Pro Tern Byboth presented medallions to students displaying the
character trait of "Citizenship". Each six weeks, a student is chosen from each WISD campus
displaying a specific character trait.
APPOINTMENT OF MAYOR PRO TEM
• Consider, and act upon, appointment of the Mayor Pro Tem for a one year term
beginning May 2008 and ending May 2009.
Council Action
A motion was made by Councilman White, seconded by Councilman Goss to appoint
Councilman Merrill Young as Mayor Pro Tern for a term beginning May of 2008 and ending May
2009. A vote was taken and failed 3-3, with Councilman White, Councilman Goss and Mayor
Hogue voting for and Mayor Pro Tern Byboth, Councilman Porter and Councilman Young voting
against. Councilwoman Kathy Spillyards was absent.
Council Action
A motion was made by Councilman Porter, seconded by Mayor Pro Tern Byboth to table further
action on the appointment of the Mayor Pro Tern for a one year term beginning May of 2008
and ending May 2009 to the June 10, 2008 Regular Council Meeting when the full Council was
in attendance. A vote was taken and passed 6-0 with Councilwoman Spillyards absent.
CONSENT AGENDA
All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by
one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed
from the Consent Agenda and will be considered separately.
A. Consider, and act upon, approval of the Minutes from the May 13, 2008 Regular
Meeting and the May 16, 2008 Special Called Meeting of the City Council. (C.
Ehrlich, City Secretary)
B. Consider, and act upon, Ordinance No. 2008-25 amending the zoning from
Commercial Corridor (CC) District to Planned Development-Commercial Corridor
(PD-CC) for commercial/retail uses, located at 3483 FM 544. ZC2008-04 (R. 011ie,
Planning Director)
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C. Consider, and act upon, Resolution No. 2008-16(R) authorizing submittal of grant
applications to the North Central Texas Council of Governments for state solid
waste implementation funds. (M. Sferra, Public Services Director)
D. Consider, and act upon, a Final Plat for Bozman Farm Estates, Phase 2 creating 103
single family residential lots and 3 common areas/open spaces, generally located east of
Troy Road and south of Stone Road. (R. 011ie, Planning Director)
E. Consider, and place on file, the City of Wylie Monthly Revenue and Expenditure
Reports for the period ending April 30, 2008. (L. Williamson, Finance Director)
F. Consider, and place on file, the Monthly Revenue and Expense Report for the Wylie
Economic Development Corporation as of April 30, 2008. (S. Satterwhite, WEDC
Executive Director)
G. Consider, and act upon, Resolution No. 2008-17(R) authorizing the Mayor to
execute an Interjurisdictional Mutual Aid Agreement between the City of Wylie and
Collin County for sharing of resources during an emergency, disaster and/or civil
emergency incidents. (R. Corbin, Fire Chief)
Council Action
A motion was made by Councilman Young, seconded by Councilman Porter to approve the
Consent Agenda as presented. A vote was taken and passed 6-0 with Councilwoman Kathy
Spillyards absent.
REGULAR AGENDA
Public Hearing
1. Hold a Public Hearing and consider, and act upon, an amendment to Ordinance No.
2001-48 to provide for regulations of posting signs on property for zoning changes.
(R. 011ie, Planning Director)
Staff Comments
Planning Director 011ie addressed Council stating that prior to the 2001 Zoning Ordinance amendment,
Section 35 was revised by Ordinance 98-23 to include requiring applicants to post signs on the subject
property indicating a proposed zoning change. However, with the adoption of Zoning Ordinance No.
2001-48 this provision was repealed. She explained that at the direction of the Commission, staff has
drafted an ordinance that will provide regulations for posting proposed zoning change signs on the
property in question. The only addition to this policy was to add a $100. fee for signs that are not
returned to the City by the zoning applicants.
Public Hearing
Mayor Hogue opened the Public Hearing on Zoning Case 2008-05 at 6:20 p.m. asking anyone
present wishing to address Council to come forward and keep their comments to three minutes.
No citizens were present to address Council regarding Zoning Case 2008-05.
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Mayor Hogue closed the public hearing at 6:21 p.m.
Council Action
A motion was made by Mayor Pro Tern Byboth, seconded by Councilman Goss to approve
Zoning Case No. 2008-05 amending Ordinance No. 2001-48 to provide for regulations of
posting signs on property for zoning changes. A vote was taken and passed 6-0 with
Councilwoman Spillyards absent.
General Business
2. Consider, and act upon, Ordinance No. 2008-26 amending Ordinance No. 2007-29
(2007-2008 Budget) for proposed mid-year amendments for fiscal year 2007-2008.
(L. Williamson, Finance Director)
Staff Comments
Finance Director Williamson addressed Council stating that the mid-year budget amendments are
generally intended to cover unanticipated and/or unavoidable revenue and expenditure adjustments to
the adopted budget. The detail is attached for the requested items which are located within the General
Fund. Additionally, the requests are further defined as neutral (matching revenues to expenditures),
revenue increases, or expenditure increases. He reported that the amendments this year were kept to
only those items that absolutely required additional funding.
Council Action
A motion was made by Councilman White, seconded by Councilman Porter to approve
Ordinance No. 2008-26 amending Ordinance No. 2007-29 (2007-2008 Budget) for proposed
mid-year amendments for fiscal year 2007-2008. A vote was taken and passed 6-0 with Council
woman Kathy Spillyards absent.
3. Consider, and act upon, Resolution No. 2008-18(R) determining a public necessity to
acquire, by purchase or condemnation, certain properties for the right-of-way for
the construction of improvements to McCreary Road. (C. Hoisted, City Engineer)
Staff Comments
City Engineer Hoisted addressed Council stating that the construction of McCreary Road south of FM 544
is scheduled to begin this month. One parcel of right of way at the intersection of FM 544 remains to be
acquired. The parcel is approximately 4,701 square feet. Approval of the Resolution authorizes the City
Manager to proceed with the acquisition of the remaining parcel by purchase or condemnation.
Council Action
A motion was made by Councilman Young, seconded by Councilman White to approve
Resolution No. 2008-18(R) determining a public necessity to acquire, by purchase or
condemnation, certain properties for the right-of-way for the construction of improvements to
McCreary Road. A vote was taken and passed 6-0 with Councilwoman Kathy Spillyards absent.
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4. Consider, and act upon, the appointment of a 2008 Board and Commissions City
Council Interview Panel to conduct the June 2008 board applicant interviews. (C.
Ehrlich, City Secretary)
Staff Comments
Each year the City Secretary's Office solicits and compiles applications from Wylie residents wishing to
serve on various Wylie Boards and Commissions. These applications are received through the year until
May 31st of each calendar year. Additionally, in June of each year, the applications are compiled into
appointment timeframes to allow the three council member panel to interview each applicant and
subsequently choose a list of applicants to recommend to the full Council to serve two year terms on the
various boards. The terms are staggered so each year approximately half of the members serving on
each board and commission are appointed. ]]
Scheduled dates for interviews are set for June 5th, June 9th and June 12th from 5:30 to the final interview
for each night.
Council Discussion
Mayor Hogue reported that Councilwoman Spillyards and Councilman White had indicated a desire to
serve on the panel. He asked if there was anyone else desiring to serve. Councilman Goss stated that he
would be willing to serve if this was the Council's pleasure. Councilman Porter reported that the Mayor
Pro Tern generally chairs the board. Councilman Porter stated that he would recommend that Mayor Pro
Tern Byboth, Councilwoman Spillyards, and Councilman White serve on the panel.
Council Action
A motion was made by Councilman Young, seconded by White to appoint the Mayor Pro Tern,
Councilwoman Spillyards, and Councilman White to the 2008 Board and Commissions City
Council Interview Panel to conduct the June 2008 board applicant interviews. A vote was taken
and passed 6-0 with Councilwoman Kathy Spillyards absent.
READING OF ORDINANCES
Title and caption approved by Council as required by Wylie City Charter, Article III, Section I3-D.
City Secretary Ehrlich read the caption to Ordinance Nos. 2008-25 and 2008-26 into the official
record.
Mayor Hogue convened into Work Session at 6:35 p.m, after a 10 minute break.
WORK SESSION
• City of Wylie Financial Forecasts. (L. Williamson, Finance Director)
City Manager Manson addressed Council stating that at the next regular scheduled City Council
meeting there would be an item for consideration to approve a Resolution to publish the Notice
of Intent to sell Certificates of Obligation for the funds over and above the funding included in
the 2005 Bond Projects. She reported that the presentation tonight would show the current
financial forecasts to include the impact the bond projects would have on the budget and future
tax rates. She explained that the first page of the presentation displayed multi-year assumptions
for revenues which had been slightly adjusted to reflect the current economy. She asked
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Finance Director Williamson to explain the assumptions and long range plan in the presentation.
Mr. Williamson gave financial updates regarding annual revenues and expenditures for FY
2008-2009 though 2015-2016. He reported in most cases there were slight increases each year
in revenues from taxes, franchise payments, sales tax and other revenue generating services.
Sales tax was estimated to increase by between 6%-14% over the next 6 years and then level
to 4%-5%. Overall revenue was estimated to increase by 3% - 9% overall.
Tax rate detail was presented showing the cost for each bond project and the impact each
project would have on the annual tax rate. City Manager Manson explained that staff has
included an option to postpone some of the projects for two years, to allow the tax rate to grow
more slowly. The suggested projects included: Stone Road — Phase 2 (.02338 tax impact),
Brown Street-East (.02104) tax impact, and City Hall (.05313 tax impact). Councilman White
commented that the projects would be more costly if postponed and asked what the cost
increase would be. City Engineer Hoisted replied that the cost would increase by at least 2% -
3%% inflation, over the next two years. Finance Director Williamson reported that if the City
moved forward with the projects, the tax rate would be at .8986 in the next fiscal year and peak
at .949084 in 2010. The rates would then begin to come down over the next 4 years. Overall
this corresponds to a maximum annual increase of $316 in taxes for a homeowner with a
property valued at $150,000. He explained that this maximum would be for one year and then
begin to come down over the next several years.
City Manager Manson reported that the tax rate forecasts had not changed much from the
numbers that were presented to Council in early spring of this year. The Operations and
Maintenance tax rate would remain constant through the next 8 years with only the debt tax rate
adjusting upward due to the bond projects. She explained that keeping the 0 & M rate constant
at .561950 would be a challenge for staff with the addition of staffing for the new facilities; some
of which will be recouped through Recreation Center Fees. She noted that if the City was ever
faced with a reduction in the tax rate, the reduction would impact the 0 & M which would
probably cause a reduction in services and staffing.
Mayor Hogue asked Council for any comments or concerns. Councilman Young stated that he
would like to see the City stay the course regarding the bond projects. He commented that he
believed if we go forward with the bond projects, we need to assess what we plan to do with
some of the properties we presently have. Councilman White commented that he believed it
was better to bear the cost now rather than pay the escalation in construction costs over the
next couple of years. Councilman Goss voiced concerns with keeping the 0 & M tax rate
constant and retaining the great staff the City currently employs. Mayor Pro Tem Byboth stated
that the citizens voted for the bond project and the City needed to move forward being as
fiscally prudent as possible. Mayor Hogue stated that he believed the projects should move
forward based on current costs and the Council should support City staff in every way possible.
"The cost of construction for these projects will only become more costly if postponed."
Direction from Council was to move forward with an agenda item for the issuance of Certificates
of Obligation for consideration by Council.
Mayor Hogue convened into Regular Session at 7:25 p.m.
RECONVENE INTO OPEN SESSION
Take any action as a result from Work Session.
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ADJOURNMENT
With no further business before City Council, a motion was made by Councilman Porter,
seconded by Mayor Pro Tem Byboth to adjourn the meeting at 7:25 p.m. A vote was taken and •
passed 6-0 with Councilwoman Spillyards absent.
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Wylie City Council
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