06-10-2008 (City Council) Minutes Wylie City Council
CITY OF WYLIE
Minutes
Wylie City Council
Tuesday, June 10, 2008 — 6:00 pm
Wylie Municipal Complex — Council Chambers
2000 Highway 78 North
CALL TO ORDER
Announce the presence of a Quorum.
Mayor Eric Hogue called the meeting to order at 6:05 p.m. Council Members present were:
Mayor Pro Tern Red Byboth, Councilman David Goss, Councilman Rick White, Councilman
Carter Porter, Councilman Merrill Young and Councilwoman Kathy Spillyards.
Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Finance
Director, Larry Williamson; Public Services Director, Mike Sferra; Police Chief, John Duscio; Fire
Chief, Randy Corbin; Planning Director, Renae' 011ie; City Engineer, Chris Hoisted; Library
MOL Director, Rachel Orozco; WEDC Executive Director, Sam Satterwhite; Public Information
Officer, Craig Kelly; City Secretary, Carole Ehrlich, and various support staff.
INVOCATION & PLEDGE OF ALLEGIANCE
Fire Chief Randy Corbin gave the invocation and Brownie and Girl Scout Troops #1838 led the
Pledge of Allegiance. Brownies and Girl Scouts Troop #1838 in attendance were: Annie
Gunther, Elizabeth Krolczyk, Emily Harrah, Haylea Cloyes, Shelby Dudley, Sophia DeMolay,
Summer Blair, Taylor Davis and Victoria Bell. Scout leaders in attendance were: Sherrie
Krolczyk and Charlotte DeMolay.
PRESENTATION
Mayor Hogue presented Payton Wallin with a medallion for his nomination as a "Star Student"
displaying the character trait of"Citizenship".
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their
name and address. Council requests that comments he limited to three (3) minutes. In addition. Council is not
allowed to converse. deliberate or take action on any mutter presented during citcen participation.
No citizens were present to address City Council during Citizen Participation
Minutes—June 10, 2008
Wylie City Council
Page 1
APPOINTMENT OF MAYOR PRO TEM
• (MOTION TO REMOVE FROM TABLE) Consider, and act upon, appointment of the
Mayor Pro Tem for a one year term beginning June 2008 and ending May 2009.
Council Action
A motion was made by Councilman Porter, seconded by Councilman Young to remove the
appointment of the Mayor Pro Tern from the table and consider. A vote was taken and passed
7-0.
Council Action
A motion was made by Councilman Porter, seconded by Councilwoman Spillyards to appoint
Councilmember Red Byboth as the Mayor Pro Tern to begin June 2008 and end May 2009. A
vote was taken and passed 4-3 with Mayor Pro Tern Byboth, Councilman Porter, Councilman
Young, and Councilwoman Spillyards voting for and Councilman Goss, Councilman White and
Mayor Hogue voting against.
CONSENT AGENDA
.411 matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by
one motion. There will not be separate discussion of these items. If discussion is desired that item will he removed
from the Consent Agenda and will he considered separately.
A. Consider, and act upon, approval of the Minutes from the May 27, 2008 Regular
Meeting of the City Council. (C. Ehrlich, City Secretary)
B. Consider, and act upon, Ordinance No. 2008-27, amending Zoning Ordinance No.
2001-48 to provide for regulations of posting signs on property for zoning changes.
(R. 011ie, Planning Director)
C. Consider, and act upon, a Final Plat for First Baptist Church Addition creating one lot
on 7.704 acres, generally located on the northwest corner of S.H. 78 and Oak Street.
(R. 011ie, Planning Director)
Council Action
A motion was made by Councilman Young, seconded by Councilman White to approve the
Consent Agenda as presented. A vote was taken and passed 7-0.
REGULAR AGENDA
Public Hearings
1. Hold a Public Hearing, consider, and act upon, adopting new sign regulations,
repealing Ordinance No. 2003-14 and repealing all conflicting ordinances. ZC2008-
07 (R. 011ie, Planning Director)
Minutes—June 10, 2008
Wylie City Council
Page 2
Staff Comments
Planning Director 011ie addressed Council stating that staff is requesting that this item be tabled until July
8, 2008 to allow the City Attorney to attend the meeting. However, because publication and notification of
the zoning item has been completed in accordance with State Law, the public hearing must be opened
and some action is required by the Council at the current meeting. The Council should convene the
hearing and allow any citizen comment, continue the public hearing and table the item to the July 8, 2008
Council meeting.
Public Hearings
Mayor Hogue opened the public hearing for Zoning Case 2008-07 at 6:10 p.m. asking anyone wishing
to address council regarding sign regulations to come forward and keep their comments to three minutes.
No one was present to address Council.
Mayor Hogue closed the public hearing at 6:11 p.m.
Council Action
A motion was made by Mayor Pro Tem Byboth, seconded by Councilman Porter to table
consideration and possible action regarding sign regulations (ZC2008-07) to the July 8, 2008
Regular Council meeting to allow the City Attorney to be present. A vote was taken and passed
7-0.
2. Hold a Public Hearing and consider, and act upon, an amendment to Zoning
Ordinance 2001-48, Article 4 Non-Residential District Regulations, Article 5 Use
Regulations and to the Official Zoning Map to create a Business Government
District. (ZC2008-06) (R. 011ie, Planning Director)
Staff Comments
Planning Director 011ie addressed Council stating that the current Zoning Ordinance limits non-residential
uses within residentially zoned areas. Under current regulations, a library, general/governmental offices
are not allowed within Residential Districts. The establishment of a Business Government District will
bring existing municipal facilities into conformance with the zoning regulations accommodate municipal
facilities located within residentially zoned districts. The Business Government (BG) District is intended to
serve as a pedestrian-friendly center for governmental, office, cultural, entertainment and light
commercial uses. Several parcels throughout the city would be affected by this proposed zoning change.
Public Hearings
Mayor Hogue opened the public hearing for Zoning Case 2008-06 at 6:15 p.m. asking anyone wishing
to address council regarding Zoning Case 2008-06 to come forward and keep their comments to three
minutes.
No one was present to address Council.
Mayor Hogue closed the public hearing at 6:16 p.m.
Council Action
A motion was made by Councilman White, seconded by Councilman Goss to approve an
amendment to Zoning Ordinance 2001-48, Article 4 Non-Residential District Regulations, Article
5 Use Regulations and to the Official Zoning Map to create a Business Government District.
(ZC2008-06). A vote was taken and passed 7-0.
Minutes—June 10, 2008
Wylie City Council
Page 3
General Business
3. Consider, and act upon, all matters incident and related to approving and
authorizing publication of notice of intention to issue of $15,000,000 Combination
Tax and Revenue Certificates of Obligation, Series 2008 including the adoption of
Resolution 2008-19(R) pertaining thereto. (L. Williamson, Finance Director)
Staff Comments
Finance Director Williamson addressed Council stating that the citizens of Wylie approved the issuance of
$26,985,000 General Obligation Bonds to build a new Library, City Hall and Recreation Center. The
estimated cost to build these facilities is approximately $41,985,000. The $15,000,000 Certificates of
Obligations are being sold to complete the funding for these projects. He explained that the debt service
for this obligation will be included in next year's l&S tax levy.
Council Action
A motion was made by Mayor Pro Tem Byboth, seconded by Councilman Porter to approve all
matters incident and related to approving and authorizing publication of Notice of Intention to
issue $15,000,000 Combination Tax and Revenue Certificates of Obligation, Series 2008
including the adoption of Resolution 2008-19(R) thereto. A vote was taken and passed 7-0.
4. Consider, and act upon, Ordinance No. 2008-28 amending Section 2 of Ordinance
No. 2007-36 and Article IV, Section 110-133 of the Code of Ordinances, establishing
a school zone for certain streets; establishing prima facie maximum speed limits
during school hours in such zone; providing for installation of signs and markings;
regulating vehicular and pedestrian traffic; providing for a penalty for the violation
of this ordinance, providing for repealing, savings and severability clauses; and
providing for an effective date of this ordinance. (J. Duscio, Police Chief)
Staff Comments
Police Chief Duscio addressed Council stating that due to increased pedestrian traffic attending
Birmingham elementary staff is recommending a (20) miles per hour school zone on Westgate Dr. 1260
feet north of the intersection of Brown St. and 1170 feet south of Brown St. on school days. There is not
an established school zone at this time. The location of the school is in close proximity to a residential
neighborhood, two city parks and an elementary school. Chief Duscio explained that the only other
amendment to the proposed ordinance was to add a section on page 4 to include appropriate hours of
enforcement for such maximum speed limits to be set by the City's Engineer. He explained that this
change would enable the hours to be changed according to the current school hours without bringing an
ordinance amendment back to City Council each year. He noted that this change had been passed out to
Council and needed to be made part of the motion to approve.
Councilman Young asked if the speed limits could be reduced for residential areas of the city. He
reported that he received many complaints from citizens regarding speeding in residential areas. Chief
Duscio replied that reduction in speed limits could be proposed for Council consideration at a future
meeting if Council wished to address that issue.
Council Action
A motion was made by Councilman Goss, seconded by Councilwoman Spillyards to approve
Ordinance No. 2008-28 amending Section 2 of Ordinance No. 2007-36 and Article IV, Section
110-133 of the Code of Ordinances, establishing a school zone for certain streets; establishing
prima facie maximum speed limits during school zone hours in such zone; requiring that the City
Minutes—June 10, 2008
Wylie City Council
Page 4
Engineer establish the appropriate school zone times; providing for installation of signs and
markings; regulating vehicular and pedestrian traffic; providing for a penalty for the violation of
this Ordinance; providing for repealing, savings and severability clauses; and providing for an
effective date of this Ordinance. A vote was taken and passed 7-0.
5. Consider, and act upon, the appointment of a Council representative to the regional
Emergency Preparedness Planning Council. (M. Munson, City Manager)
Staff Comments
City Manager Manson addressed Council stating that in 2002 the Council of Governments created the
regional Emergency Preparedness Planning Council (EPPC) in response to requests from elected
officials that the various emergency preparedness plans be integrated and coordinated on a regional
level. The EPPC meets every other month, and provides guidance and makes recommendations to the
COG Executive Board and the Regional Emergency Preparedness Advisory Committee which is the
technical arm (staff participants) of the initiative.
Council Discussion
Mayor Hogue reported that Councilman White had indicated a desire to serve on the COG regional
Emergency Preparedness Planning Council (EPPC). Councilman Porter stated that speaking as both a
Wylie City Council member and a North Texas Council of Governments Executive Board member; he
believed Councilman White's expertise in this field made him more than qualified for this position and
highly recommended him.
Council Action
A motion was made by Councilman Porter, seconded by Councilwoman Spillyards to appoint
Councilman Rick White to the COG regional Emergency Preparedness Planning Council. A vote
was taken and passed 7-0.
6. Consider, and act upon, Ordinance No. 2008-29 amending Ordinance No. 2007-29
(2007-2008 Budget) and approving an appropriation of funds in the amount of
$65,000 for the purpose of purchasing Project 25 portable and mobile radios;
providing for repealing, savings, and severability clauses; and providing for an
effective date of this ordinance. (R. Corbin, Fire Chief)
Staff Comments
Fire Chief Corbin addressed Council stating that the City of Wylie will pay for an upgrade of the current
analog and outdated 800 MHz portable and mobile radios. The old analog portable and mobile radios can
be upgraded at a cost of approximately $1000 each. A new radio purchased at a later time costs
approximately $2800. The reason for the savings is that Motorola and Nextel have provided this
opportunity to each 800 MHz radio user. The City of Wylie will have Project 25 portable and mobile
radios. Project 25 radios are the most compliant and best practices for interoperability. The Project 25
radios will work with a Digital and Analog system assuring the City of Wylie communications with any
neighboring departments for years to come.
Council Action
A motion was made by Councilman White, seconded by Mayor Pro Tern Byboth to approve
Ordinance No. 2008-29 amending Ordinance No. 2007-29 (2007-2008 Budget) and approving
an appropriation of funds in the amount of $65,000 for the purpose of purchasing Project 25
portable and mobile radios; providing for repealing, savings, and severability clauses; and
providing for an effective date of this ordinance. A vote was taken and passed 7-0.
Minutes—June 10, 2008
Wylie City Council
Page 5
7. Consider, and act upon, Resolution No. 2008-20(R) to provide sanitary sewer service
to a future Wylie Independent School District site located outside of the city limits.
(C. Hoisted City Engineer)
Staff Comments
City Engineer Hoisted addressed Council stating that the Wylie Independent School District has identified
a potential future school site located outside of the City of Wylie in the City of Lucas ETJ. The site is
adjacent to and on the west side of FM 1378 across from the Seis Lagos development as shown on the
attached display. WISD has requested sewer service for the site which will require the construction of an
offsite sewer line connecting to the sewer system in the Creekside Development. Extension of the sewer
line to the site will be the responsibility of the WISD.
Council Discussion
Mayor Pro Tern Byboth asked City Engineer Hoisted if Council approved the extension of the sewer line
to WISD, could it be intended for that property only. Mr. Hoisted replied that the way the resolution was
written, it was written for the school district only and site specific. Councilman Goss asked if approving
this extension outside the city limits opened the City up to possibly more individuals and entities wishing
to receive sewer service outside the Wylie City Limits. Mr. Hoisted replied that with the gravity lines that
would be constructed, if approved, he felt there would be more non-residents wishing to tie on to the new
system. Mayor Pro Tern Byboth asked what WISD's options were if this item was denied. Mr. Hoisted
deferred the question to Assistant Superintendent Brian Miller. Assistant Superintendent Miller
addressed Council stating that if the item was denied, the real estate committee would go back and
review other sites that could be more favorable. Mr. Miller reported that the school needed to be in the
northwest portion of the boundaries and 60 acres property was difficult to acquire.
City Manager Manson reported that she had been in contact with the City Administrator in the City of
Lucas and noted that the City of Lucas would need to sign off on this agreement for sewer service; which
was in their jurisdiction. She reported that the City of Lucas was in favor of this agreement for sewer
service and suggested other properties within the Lucas ETJ boundary that could tie in to the system in
the future. She explained that her reply was that the City of Wylie was not entertaining the idea of sewer
service to the area other than the school but suggested to the City Administrator that if the City of Lucas
consider being a partner in the operation and maintenance of the Waste Water Treatment Plant as the
City of Murphy and Wylie have and divide up the cost by the measure of flow. This could be something for
discussion; with Lucas having separate sewer customers. Councilman Goss stated that he believed the
item was getting the cart before the horse and stated that he could not support sewer service for anyone
outside the City Limits.
Mayor Pro Tern Byboth stated that he believed Wylie residents were taxpayers for both the school system
and the City and being a good neighbor and partner to the Wylie School System, he thought it would
behoove Council to approve the extension of sewer service to WISD; especially if we can isolate it to this
one instance. Councilman Goss stated that many commercial properties would be crossed in approving
this extension and at some point they would want a tie in. City Engineer Hoisted reported that he saw the
property owners to the south of the proposed school as City of Lucas customers and felt that the City of
Lucas should step up and become part of the wastewater treatment plant as a member city and service
those properties.
Council Action
A motion was made by Mayor Pro Tern Byboth, seconded by Councilman Porter to approve Resolution
No. 2008-20(R) to provide sanitary sewer service to a future Wylie Independent School District site
located outside of the city limits. A vote was taken and passed 5-1-1 with Mayor Pro Tern Byboth,
Councilwoman Spillyards, Councilman White, Councilman Porter, and Mayor Hogue voting for and
Councilman Goss voting against. Councilman Young filed a conflict of interest form and abstained from
the vote.
Minutes—June 10, 2008
Wylie City Council
Page 6
8. Consider, and act upon, award of bid for solid waste services and authorizing the
Mayor to enter into a contractual agreement with Community Waste Disposal L.P.
for the provision of solid waste services in the City of Wylie. (J. Butters, Assistant
City .'L1unager)
Staff Comments
Assistant City Manager Butters addressed Council stating that the City of Wylie's current solid waste
disposal contract will expire August 315t of this year. On March 25, 2008 the City Council appointed a
solid waste citizens' advisory committee to provide feedback and advice to Council and staff on solid
waste service issues. On April 10, 2008 the committee met and discussed solid waste service issues. The
issues expressed included; dissatisfaction with the current level of service, a need for an option for
disposing of household hazardous waste (HHW), a different method of residential bulk pickup, a need for
curb-side Christmas Tree pick-up, a need for a mulching program, an option for bulk removal following
storms, and a concern that revenue generated from recycle collection should be shared with the
City/residents.
Assistant City Manger Butters thanked the subcommittee members who served on the Solid Waste
Advisory Board and staff members Larry Williamson and Mike Sferra for their assistance on this project.
He reported that the committee reviewed the proposals submitted and agreed unanimously to
recommend Community Waste Disposal L.P. Staff concurred with their recommendation.
Citizen/Contractor Comments
Rigobarto Benitez residing at 1701 Hightimber Lane, Wylie addressed Council stating that he had been
employed by Allied Waste for the past 22 years. He reported that after his wife had surgery, the insurance
that Allied provided had paid for all but $250. He stated that Allied was an excellent company and
provider of solid waste service. He recommended that Council continue the contract with Allied Waste
Service.
Reid Donaldson, general manager for Allied Waste addressed Council stating that the company had a
long history with the City of Wylie for the past twenty years. He thanked the Council and staff for their
patronage. He reported that he was aware of the proposals and that Allied was not the low bidder. He
asked that the Council review the services proposed carefully before making a final decision to award the
solid waste service contract.
Greg Roemer, President of Community Waster Disposal L.P. addressed Council stating that the largest
difference between Community Waste Disposal and the other providers was that CWD are a privately
held company while the others are publicly held companies. These companies do billions of dollars in
revenues each year while CWD does $30 million each year. Locally we are a large company and operate
100 trucks providing excellent service to surrounding communities. We are very capable of transitioning
the City's services and providing good service to Wylie.
Council Discussion
Mayor Pro Tern Byboth stated that he had contacted both the City Manager and Assistant City Manager
this week to have concerns he had answered with regard to the proposed contracts. He stated that he still
had many concerns presently. He explained that he was in the service industry, most specifically
transporting of goods. He noted that in today's economy and fuel prices as they are, he was having a
hard time understanding how the company could provide services based on their proposal. He noted that
Mr. Butters had explained that the contract had clauses within to protect the City from high levels of
increases but he felt if the company was suffering due to increases in fuel and other expenses, that would
not be beneficial to the City or the citizens. Mayor Pro Tern Byboth noted at least seventeen areas within
the contract the he had remaining concerns. He requested Council and staff table the item to allow time
for a work session to discuss the contract to allow him to have a better comfort level.
Mayor Hogue asked Mr. Butters based on the concerns presented tonight if the Council could table the
contract and allow for a work session to address all of the concerns of Council. Mr. Butters replied that
Minutes—June 10, 2008
Wylie City Council
Page 7
tabling the item to allow for a work session would be permissible; however he suggested that Council ask
Allied to extend their contract for 30-60 days to allow time for these discussions to take place. He noted
that August 31, 2008 was the expiring date for the current contract held by Allied.
Mayor Hogue asked Mr. Donaldson representing Allied Waste to come forward. He asked Mr. Donaldson
if he would extend the contract for a 30 to 60 day period. Mr. Donaldson replied that Allied Waste would
be happy to extend the contract for 30 days or even to the end of the year, if that's what it took to allow
time for further discussion and bid award. Councilman Goss asked Assistant City Manager Butters if the
proposal presented tonight was a complete proposal fully reviewed by the committee and staff. Mr.
Butters replied that it was, however if Mayor Pro Tern Byboth had additional concerns he felt they should
be addressed. Mayor Hogue stated that he believed the item needed to be tabled and all concerns
needed to be addressed prior to award of bid. He noted that the work session and final action should be
completed quickly to allow the item to move forward.
Council Action
A motion was made by Mayor Pro Tern Byboth, seconded by Councilman Porter to table
consideration of award of bid for a solid waste services contract to the June 24, 2008 City
Council meeting. A vote was taken and passed 6-1 with Mayor Hogue, Mayor Pro Tern Byboth,
Councilwoman Spillyards, Councilman Porter and Councilman Young voting for and
Councilman Goss voting against.
9. Consider, and act upon, authorizing the Wylie Economic Development Corporation
to enter into a Performance Agreement with T. W. Snider & Associates. (S.
Satterwhite, WED(' Executive Director)
Staff Comments
Wylie Economic Development Corporation Executive Director Satterwhite addressed Council stating that
a Letter of Intent between the Wylie Economic Development Corporation (WEDC) and T.W. Snider &
Associates (Snider) had been presented to Council for review. As per the terms of the attached Letter of
Intent, the WEDC will be participating in the development of a garden-office complex consisting of 19,200
square feet of office condominiums. The site is located northeast and adjacent to the Brookshire's
Shopping Center near the intersection of State Highway 78 and F.M. 544.
The incentive package has a potential value of up to $205,000 and is payable in four installments. The
first installment consists of $85,000 and is payable upon completion of a 4,800 square foot shell and
parking and utilities to support all four phases. Each phase consists of four, 1,200 square foot office units
which will be sold; giving a small business the opportunity to have ownership in the complex. Phases two
through four are funded at $40,000 each and are payable when all units sold with each complex having a
cumulative $600,000 sales price.
He explained that the WEDC was aggressive with this project for two reasons. First of all, the property
being developed is adjacent to a neighborhood which has had past difficulty is supporting commercial
development. Mr. Snider has proposed a project which has little to no adverse impact on the adjacent
neighborhood. Secondly, there are no similar opportunities for small business to own their office. There
are many opportunities for a small business to lease office space, but there are no like opportunities in
Wylie as described above.
Council Action
A motion was made by Councilwoman Spillyards, seconded by Councilman Young to authorize
the Wylie Economic Development Corporation to enter into a Performance Agreement with T.
W. Snider & Associates. A vote was taken and passed 7-0.
Minutes—June 10, 2008
Wylie City Council
Page 8
READING OF ORDINANCE
Title and caption approved by Council as required by Wylie City Charter, Article III, Section 13-D.
City Secretary Ehrlich read the Ordinance captions to Ordinance No.'s 2008-27, 2008-28, and
2008-29 into the official records.
Mayor Hogue convened into Work Session at 7:35 p.m.
WORK SESSION
• Presentation, update, discussion, and direction related to revisions to the design
development and construction of the New Library, Recreation Center and City Hall.
(ARCHITEXAS, Architect/Holzman Moss, Architecture)
Craig Melde Principal for ARCHITEXAS presented Council with estimates for the New City Hall,
Recreation Center and Library. He reported that the firm was closer to 60% completion with the
construction documents but due to the escalating costs in construction, the firms felt it
necessary to present estimated costs at this time. Staff from Thomas S. Byrne was present and
explained that construction for large projects such as the new stadium in Arlington had put
pressure on the labor force and contractors. Many contractors were busy with other large area
projects, making bid estimates come in higher. He also noted the economy overall having a
negative effect on cost overruns with building materials, such as steel.
Mr. Melde reported that cost estimates currently were over budget by $2,044,616. Mr. Melde
explained to the Council that the firms had reviewed optional construction and material costs
that could reduce the overall cost of the buildings and more in line with the proposed budget. He
reviewed with Council each item and noted that some options, the firms were recommending,
while others were on the table for discussion but not recommended by the firms.
Direction from Council was to continue construction documents with no shell out of the 3rd floor
of City Hall or east portion of the stack area in the Library; bring back options to include the end-
grain wood flooring; bring back options for the glass entrances to the three buildings; some
Council members wished to consider keeping the retention ponds; look into the option of leased
lighting fixtures, research the aluminum wiring, and make all other recommended changes.
RECONVENE INTO OPEN SESSION
Take any action as a result from Work Session.
Mayor Hogue reconvened into open session at 9:21 p.m.
ADJOURNMENT
With no further business before City Council, a motion was made by Mayor Pro Tem Byboth,
seconded by Councilman Porter to adjourn the meeting at 9:22 p.m. A vote w s taken and
passed 7-0. `,``‘.��u
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*limes Wate 10, 2008
�lyliMtbity Council
Page 9
Wylie Civic Center ii
Wylie,Texas
June 10,2008
TOTAL PROJECT COST MODEL ARCHITEXAS
50%CD Estimate CITY HALL REC CENTER LIBRARY TOTALS
CITY HALL CITY HALL VARIANCE REC CENTER REC CENTER VARIANCE LIBRARY LIBRARY VARIANCE TOTAL TOTAL VARIANCE
DD Estimate 50%CD Estimate DD Estimate 50%CD Estimate DD Estimate 50%CD Estimate DD Estimate 50%CD Estimate
AREA GROSS SQUARE FEET 43,518 45,737 2,219 45,579 47,159 1,580 45,960 43,934 (2,026) 135,057 136,830 1,773
I.CONSTRUCTION COSTS w/6%contingency and 3.5%escalation
1.Site $796,793 $1,062,157 $265,364 $796,793 $1,062,156 $265,363 $796,793 $1,062,156 $265,363 $2,390,380 $3,186,469 $796,089
12.Buildings(including add of$595,580 for clay tile) $10,085,642 $11,624,920 $1,539,278 $8,851,778 $9,162,686 $310,908 $8,692,377 $9,786,128 $1,093,751 $27,629,797 $30,573,734 $2,943,937
Total Construction Costs(includes 6.00%contingency and 3.5%escalation) $10,882,435 $12,687,077 $1,804,642 $9,648,571 $10,224,842 $576,271 $9,489,170 $10,848,284 $1,359,114 $30,020,177 $33,760,203 $3,740,026
Cost per Square Foot $250.07 $277.39 $211.69 $216.82 $206.47 $246.92 $222.28 $246.73
II.OTHER PROJECT COSTS
Arts Fund $100,892 $100,892 $0 $100,039 $100,039 $0 $93,314 $93,314 $0 $294,245 $294,245 $0
FFEtE $918,503 $433,380 -$485,123 $1,501,096 $58,348 -$1,442,748 $1,218,974 $1,212,435 -$6,539 $3,638,573 $1,704,163 -$1,934,410
Testing Services $52,500 $52,500 $0 $52,500 $52,500 $0 $52,500 $52,500 $0 $157,500 $157,500 $0
Owner Furnished FFEtE(Telephone) $87,000 $87,000 $0 $44,500 $44,500 $0 $45,960 $45,960 $0 $177,460 $177,460 $0
Professional Fees Et Expenses $1,371,018 $1,371,018 $0 $1,422,259 $1,422,259 $0 $1,327,855 $1,327,855 $0 $4,121,132 $4,121,132 $0
Owner Administrative Cost-CM Pre Construction Fees $35,000 $35,000 $0 $35,000 $35,000 $0 $35,000 $35,000 $0 $105,000 $105,000 $0
AV Equip ment/budget $195,000 $215,000 $20,000 $98,000 $105,000 $7,000 $118,000 $130,000 $12,000 $411,000 $450,000 $39,000
Contingency $0 $200,000 $200,000
Total Other Project Costs $2,759,913 $2,294,790 -$465,123 $3,253,394 $1,817,646 -$1,435,748 $2,891,603 $2,897,064 $5,461 $8,904,910 $7,209,500 -$1,695,410
III.TOTAL PROJECT COSTS
Total Project Costs $13,642,348 $14,981,867 $1,339,519 $12,901,965 $12,042,488 -$859,477 $12,380,773 $13,745,348 $1,364,575 $38,925,087 $40,969,703 $2,044,616
Total for all Projects
IV.BOND FUNDING
Initial Project Bond $27,189,421 $27,189,421 $0
Additional Bond Funding $11,140,086 $11,140,086 $0
Additional Funding for Clay tile $595,580 $595,580 $0
Total Project Bond $38,925,087 $38,925,087 $0
Deficit $0 -$2,044,6161 -$2,044,616
V.ADDITIONAL FUNDING-Other Sources
1.Landscape and Off Site Development
Landscaping/Irrigation/Site Lighting $261,250 $261,250 $0 $261,250 $261,250 $0 $261,250 $261,250 $0 $783,750 $783,750 $0
2.FFEtE
AV/Food Service/Fitness Equipment $112,013 $112,013 $0 $514,588 $114,588 -$400,000 $142,016 $142,016 $0 $768,617 $368,617 -$400,000
Computer,printer,copier,etc
$239,250 $239,250 $0 $133,500 $133,500 $0 $137,880 $137,880 $0 $510,630 $510,630 $0
4.Library Expenditures
Collection Material,Security,Software $0 $0 $0 $0 $0 $0 $275,000 $275,000 $0 $275,000 $275,000 $0
5.Owner's Administrative Costs
Moving Expenses $45,000 $45,000 $0 $5,000 $5,000 $0 $25,000 $25,000 $0 $75,000 $75,000 $0
$0
Total Additional Funding $657,5131 $657,5131 $0 $914,3381 $514,3381 -$400,000 $841,1461 $841,1461 $0 $2,412,9971 $2,012,9971 -$400,000
Holzman Moss Architecture
ArchiTexas
Thos.S.Byrne,Ltd.
Wylie Civic Center Wylie, Texas
10-Jun-2008
VE and Budget options
VE items
Track # Description Value Recommended
Site
VES4 Delete the Retention Ponds $ (45,286) $ (45,286)
VES2 Delete pavers and substitute with rock salt concrete stamped with $ (15,239) $ (15,239)
same pattern as shown in L-100
Building Exterior
VE4 Delete sawtooth roof in Quiet Reading Room (L138) $ (22,457) -
and replace with flat roof at 20'-0"
VESTR7 Delete open structure without roof deck at South porch area $ (230,230) $ (230,230)
VE6 Replace roof assembly at roof overhangs with structural standing $ (41,293) $ (41,293)
seam roof
VE10 Replace Millenium Tiles with 12"wide 3-color $ (66,500) -
standing seam
VE12 Delete stone sills and lintels on stone wall and replace with steel $ (150,439) -
sills and lintels at windows Al-A4
VE14 Reduce cost of stone entry portals and stone wall above entry $ (50,000) $ (50,000)
portals by 50,000 target
VE22 Reduce cost of glass entry vestibules $ (49,551) -
Holzman Moss Architecture
ArchiTexas
Thos. S. Byrne, Ltd.
Track # Description Value Recommended
Building Interior
VE-AI-4 Reduce the amount of interior storefront on the $ (51,992) -
City Hall
VESTR2 Bury all windframe base plates into the slab. No $ (10,500) $ (10,500)
cast concrete bases.
VE19 Replace end-grain flooring with stained and sealed $ (90,519) $ (90,519)
concrete City Hall and Rec Center. Library to remain end-grain
wood florring.
VE-AI-5 Use laminate flooring in lieu of mesquite flooring - Item is exclusive $ (71,250) -
with VE 19.
VE20 Replace Vinyl Wall Coverings 1, 2, 3 with painted $ (53,394) $ (53,394)
GWB
VE21 Reduce quantity of acoustical panels in Gymnasium $ (46,160) $ (46,160)
ceiling by 50%
VESTR4 Delete Epic roof deck and replace with standard painted $ (75,000) -
metal deck
Use 2x4 lay-in fixtures in work areas in lieu of pendants. Keep $ (125,889) $ (125,889)
pendants in excecutive offices. Adjust qty of F5, F10, F14 fixtures.
(VEAL6, VEAL1, VEAL2, VEAL3)
VE-AI-1 Change the clay block to gyp w/ vinyl wall covering $ (3,790) $ (3,790)
in Room L149 Library Puppet Theater
VE-AI-3 Reduce millwork by 100,000 - Targeted reduction $ (100,000) $ (100,000)
Recommended VE total $ (812,300)
Holzman Moss Architecture
ArchiTexas
Thos. S. Byrne, Ltd.
Track # Description Value Recommended
Owner Options
Phase interior finish-out
VE1 City Hall - Shell out 3rd floor $ (810,171) $ (810,171) $ (810,171)
Library - Shell out East portion of stack area (CLs 22 to 26) and $ (371,441) $ (371,441) $ (371,441)
A.1 reading room
VES3 Reduce 1/3 Parking to match first phase areas $ (259,913) -
Library options
Replace wood deck with metal deck and acoustical treatment $ (121,702) -
Other options
Postpone construction of rainwater collection tanks. Provide $ (240,000) -
interior plumbing to use rainwater collection on toilets.
Reduce roof overhang South side of City Hall $ (91,280) -
per sketch.
Replace clay block types A Et B with brick type D'Hanis: 3-5/8" $ (54,463) $ (54,463) $ (54,463)
deep x 7-5/8" long x 2-1/4" high.
Use aluminum wiring in lieu of copper on wires 1/0 and thicker. $ (28,613) -
Total Recommended Options and VE $ (2,048,375)
Holzman Moss Architecture
ArchiTexas
Thos. S. Byrne, Ltd.