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06-10-2008 (City Council) Minutes Wylie City Council CITY OF WYLIE Minutes Wylie City Council Tuesday, June 10, 2008 — 6:00 pm Wylie Municipal Complex — Council Chambers 2000 Highway 78 North CALL TO ORDER Announce the presence of a Quorum. Mayor Eric Hogue called the meeting to order at 6:05 p.m. Council Members present were: Mayor Pro Tern Red Byboth, Councilman David Goss, Councilman Rick White, Councilman Carter Porter, Councilman Merrill Young and Councilwoman Kathy Spillyards. Staff present were: City Manager, Mindy Manson; Assistant City Manager, Jeff Butters; Finance Director, Larry Williamson; Public Services Director, Mike Sferra; Police Chief, John Duscio; Fire Chief, Randy Corbin; Planning Director, Renae' 011ie; City Engineer, Chris Hoisted; Library MOL Director, Rachel Orozco; WEDC Executive Director, Sam Satterwhite; Public Information Officer, Craig Kelly; City Secretary, Carole Ehrlich, and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE Fire Chief Randy Corbin gave the invocation and Brownie and Girl Scout Troops #1838 led the Pledge of Allegiance. Brownies and Girl Scouts Troop #1838 in attendance were: Annie Gunther, Elizabeth Krolczyk, Emily Harrah, Haylea Cloyes, Shelby Dudley, Sophia DeMolay, Summer Blair, Taylor Davis and Victoria Bell. Scout leaders in attendance were: Sherrie Krolczyk and Charlotte DeMolay. PRESENTATION Mayor Hogue presented Payton Wallin with a medallion for his nomination as a "Star Student" displaying the character trait of"Citizenship". CITIZENS COMMENTS ON NON-AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and address. Council requests that comments he limited to three (3) minutes. In addition. Council is not allowed to converse. deliberate or take action on any mutter presented during citcen participation. No citizens were present to address City Council during Citizen Participation Minutes—June 10, 2008 Wylie City Council Page 1 APPOINTMENT OF MAYOR PRO TEM • (MOTION TO REMOVE FROM TABLE) Consider, and act upon, appointment of the Mayor Pro Tem for a one year term beginning June 2008 and ending May 2009. Council Action A motion was made by Councilman Porter, seconded by Councilman Young to remove the appointment of the Mayor Pro Tern from the table and consider. A vote was taken and passed 7-0. Council Action A motion was made by Councilman Porter, seconded by Councilwoman Spillyards to appoint Councilmember Red Byboth as the Mayor Pro Tern to begin June 2008 and end May 2009. A vote was taken and passed 4-3 with Mayor Pro Tern Byboth, Councilman Porter, Councilman Young, and Councilwoman Spillyards voting for and Councilman Goss, Councilman White and Mayor Hogue voting against. CONSENT AGENDA .411 matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired that item will he removed from the Consent Agenda and will he considered separately. A. Consider, and act upon, approval of the Minutes from the May 27, 2008 Regular Meeting of the City Council. (C. Ehrlich, City Secretary) B. Consider, and act upon, Ordinance No. 2008-27, amending Zoning Ordinance No. 2001-48 to provide for regulations of posting signs on property for zoning changes. (R. 011ie, Planning Director) C. Consider, and act upon, a Final Plat for First Baptist Church Addition creating one lot on 7.704 acres, generally located on the northwest corner of S.H. 78 and Oak Street. (R. 011ie, Planning Director) Council Action A motion was made by Councilman Young, seconded by Councilman White to approve the Consent Agenda as presented. A vote was taken and passed 7-0. REGULAR AGENDA Public Hearings 1. Hold a Public Hearing, consider, and act upon, adopting new sign regulations, repealing Ordinance No. 2003-14 and repealing all conflicting ordinances. ZC2008- 07 (R. 011ie, Planning Director) Minutes—June 10, 2008 Wylie City Council Page 2 Staff Comments Planning Director 011ie addressed Council stating that staff is requesting that this item be tabled until July 8, 2008 to allow the City Attorney to attend the meeting. However, because publication and notification of the zoning item has been completed in accordance with State Law, the public hearing must be opened and some action is required by the Council at the current meeting. The Council should convene the hearing and allow any citizen comment, continue the public hearing and table the item to the July 8, 2008 Council meeting. Public Hearings Mayor Hogue opened the public hearing for Zoning Case 2008-07 at 6:10 p.m. asking anyone wishing to address council regarding sign regulations to come forward and keep their comments to three minutes. No one was present to address Council. Mayor Hogue closed the public hearing at 6:11 p.m. Council Action A motion was made by Mayor Pro Tem Byboth, seconded by Councilman Porter to table consideration and possible action regarding sign regulations (ZC2008-07) to the July 8, 2008 Regular Council meeting to allow the City Attorney to be present. A vote was taken and passed 7-0. 2. Hold a Public Hearing and consider, and act upon, an amendment to Zoning Ordinance 2001-48, Article 4 Non-Residential District Regulations, Article 5 Use Regulations and to the Official Zoning Map to create a Business Government District. (ZC2008-06) (R. 011ie, Planning Director) Staff Comments Planning Director 011ie addressed Council stating that the current Zoning Ordinance limits non-residential uses within residentially zoned areas. Under current regulations, a library, general/governmental offices are not allowed within Residential Districts. The establishment of a Business Government District will bring existing municipal facilities into conformance with the zoning regulations accommodate municipal facilities located within residentially zoned districts. The Business Government (BG) District is intended to serve as a pedestrian-friendly center for governmental, office, cultural, entertainment and light commercial uses. Several parcels throughout the city would be affected by this proposed zoning change. Public Hearings Mayor Hogue opened the public hearing for Zoning Case 2008-06 at 6:15 p.m. asking anyone wishing to address council regarding Zoning Case 2008-06 to come forward and keep their comments to three minutes. No one was present to address Council. Mayor Hogue closed the public hearing at 6:16 p.m. Council Action A motion was made by Councilman White, seconded by Councilman Goss to approve an amendment to Zoning Ordinance 2001-48, Article 4 Non-Residential District Regulations, Article 5 Use Regulations and to the Official Zoning Map to create a Business Government District. (ZC2008-06). A vote was taken and passed 7-0. Minutes—June 10, 2008 Wylie City Council Page 3 General Business 3. Consider, and act upon, all matters incident and related to approving and authorizing publication of notice of intention to issue of $15,000,000 Combination Tax and Revenue Certificates of Obligation, Series 2008 including the adoption of Resolution 2008-19(R) pertaining thereto. (L. Williamson, Finance Director) Staff Comments Finance Director Williamson addressed Council stating that the citizens of Wylie approved the issuance of $26,985,000 General Obligation Bonds to build a new Library, City Hall and Recreation Center. The estimated cost to build these facilities is approximately $41,985,000. The $15,000,000 Certificates of Obligations are being sold to complete the funding for these projects. He explained that the debt service for this obligation will be included in next year's l&S tax levy. Council Action A motion was made by Mayor Pro Tem Byboth, seconded by Councilman Porter to approve all matters incident and related to approving and authorizing publication of Notice of Intention to issue $15,000,000 Combination Tax and Revenue Certificates of Obligation, Series 2008 including the adoption of Resolution 2008-19(R) thereto. A vote was taken and passed 7-0. 4. Consider, and act upon, Ordinance No. 2008-28 amending Section 2 of Ordinance No. 2007-36 and Article IV, Section 110-133 of the Code of Ordinances, establishing a school zone for certain streets; establishing prima facie maximum speed limits during school hours in such zone; providing for installation of signs and markings; regulating vehicular and pedestrian traffic; providing for a penalty for the violation of this ordinance, providing for repealing, savings and severability clauses; and providing for an effective date of this ordinance. (J. Duscio, Police Chief) Staff Comments Police Chief Duscio addressed Council stating that due to increased pedestrian traffic attending Birmingham elementary staff is recommending a (20) miles per hour school zone on Westgate Dr. 1260 feet north of the intersection of Brown St. and 1170 feet south of Brown St. on school days. There is not an established school zone at this time. The location of the school is in close proximity to a residential neighborhood, two city parks and an elementary school. Chief Duscio explained that the only other amendment to the proposed ordinance was to add a section on page 4 to include appropriate hours of enforcement for such maximum speed limits to be set by the City's Engineer. He explained that this change would enable the hours to be changed according to the current school hours without bringing an ordinance amendment back to City Council each year. He noted that this change had been passed out to Council and needed to be made part of the motion to approve. Councilman Young asked if the speed limits could be reduced for residential areas of the city. He reported that he received many complaints from citizens regarding speeding in residential areas. Chief Duscio replied that reduction in speed limits could be proposed for Council consideration at a future meeting if Council wished to address that issue. Council Action A motion was made by Councilman Goss, seconded by Councilwoman Spillyards to approve Ordinance No. 2008-28 amending Section 2 of Ordinance No. 2007-36 and Article IV, Section 110-133 of the Code of Ordinances, establishing a school zone for certain streets; establishing prima facie maximum speed limits during school zone hours in such zone; requiring that the City Minutes—June 10, 2008 Wylie City Council Page 4 Engineer establish the appropriate school zone times; providing for installation of signs and markings; regulating vehicular and pedestrian traffic; providing for a penalty for the violation of this Ordinance; providing for repealing, savings and severability clauses; and providing for an effective date of this Ordinance. A vote was taken and passed 7-0. 5. Consider, and act upon, the appointment of a Council representative to the regional Emergency Preparedness Planning Council. (M. Munson, City Manager) Staff Comments City Manager Manson addressed Council stating that in 2002 the Council of Governments created the regional Emergency Preparedness Planning Council (EPPC) in response to requests from elected officials that the various emergency preparedness plans be integrated and coordinated on a regional level. The EPPC meets every other month, and provides guidance and makes recommendations to the COG Executive Board and the Regional Emergency Preparedness Advisory Committee which is the technical arm (staff participants) of the initiative. Council Discussion Mayor Hogue reported that Councilman White had indicated a desire to serve on the COG regional Emergency Preparedness Planning Council (EPPC). Councilman Porter stated that speaking as both a Wylie City Council member and a North Texas Council of Governments Executive Board member; he believed Councilman White's expertise in this field made him more than qualified for this position and highly recommended him. Council Action A motion was made by Councilman Porter, seconded by Councilwoman Spillyards to appoint Councilman Rick White to the COG regional Emergency Preparedness Planning Council. A vote was taken and passed 7-0. 6. Consider, and act upon, Ordinance No. 2008-29 amending Ordinance No. 2007-29 (2007-2008 Budget) and approving an appropriation of funds in the amount of $65,000 for the purpose of purchasing Project 25 portable and mobile radios; providing for repealing, savings, and severability clauses; and providing for an effective date of this ordinance. (R. Corbin, Fire Chief) Staff Comments Fire Chief Corbin addressed Council stating that the City of Wylie will pay for an upgrade of the current analog and outdated 800 MHz portable and mobile radios. The old analog portable and mobile radios can be upgraded at a cost of approximately $1000 each. A new radio purchased at a later time costs approximately $2800. The reason for the savings is that Motorola and Nextel have provided this opportunity to each 800 MHz radio user. The City of Wylie will have Project 25 portable and mobile radios. Project 25 radios are the most compliant and best practices for interoperability. The Project 25 radios will work with a Digital and Analog system assuring the City of Wylie communications with any neighboring departments for years to come. Council Action A motion was made by Councilman White, seconded by Mayor Pro Tern Byboth to approve Ordinance No. 2008-29 amending Ordinance No. 2007-29 (2007-2008 Budget) and approving an appropriation of funds in the amount of $65,000 for the purpose of purchasing Project 25 portable and mobile radios; providing for repealing, savings, and severability clauses; and providing for an effective date of this ordinance. A vote was taken and passed 7-0. Minutes—June 10, 2008 Wylie City Council Page 5 7. Consider, and act upon, Resolution No. 2008-20(R) to provide sanitary sewer service to a future Wylie Independent School District site located outside of the city limits. (C. Hoisted City Engineer) Staff Comments City Engineer Hoisted addressed Council stating that the Wylie Independent School District has identified a potential future school site located outside of the City of Wylie in the City of Lucas ETJ. The site is adjacent to and on the west side of FM 1378 across from the Seis Lagos development as shown on the attached display. WISD has requested sewer service for the site which will require the construction of an offsite sewer line connecting to the sewer system in the Creekside Development. Extension of the sewer line to the site will be the responsibility of the WISD. Council Discussion Mayor Pro Tern Byboth asked City Engineer Hoisted if Council approved the extension of the sewer line to WISD, could it be intended for that property only. Mr. Hoisted replied that the way the resolution was written, it was written for the school district only and site specific. Councilman Goss asked if approving this extension outside the city limits opened the City up to possibly more individuals and entities wishing to receive sewer service outside the Wylie City Limits. Mr. Hoisted replied that with the gravity lines that would be constructed, if approved, he felt there would be more non-residents wishing to tie on to the new system. Mayor Pro Tern Byboth asked what WISD's options were if this item was denied. Mr. Hoisted deferred the question to Assistant Superintendent Brian Miller. Assistant Superintendent Miller addressed Council stating that if the item was denied, the real estate committee would go back and review other sites that could be more favorable. Mr. Miller reported that the school needed to be in the northwest portion of the boundaries and 60 acres property was difficult to acquire. City Manager Manson reported that she had been in contact with the City Administrator in the City of Lucas and noted that the City of Lucas would need to sign off on this agreement for sewer service; which was in their jurisdiction. She reported that the City of Lucas was in favor of this agreement for sewer service and suggested other properties within the Lucas ETJ boundary that could tie in to the system in the future. She explained that her reply was that the City of Wylie was not entertaining the idea of sewer service to the area other than the school but suggested to the City Administrator that if the City of Lucas consider being a partner in the operation and maintenance of the Waste Water Treatment Plant as the City of Murphy and Wylie have and divide up the cost by the measure of flow. This could be something for discussion; with Lucas having separate sewer customers. Councilman Goss stated that he believed the item was getting the cart before the horse and stated that he could not support sewer service for anyone outside the City Limits. Mayor Pro Tern Byboth stated that he believed Wylie residents were taxpayers for both the school system and the City and being a good neighbor and partner to the Wylie School System, he thought it would behoove Council to approve the extension of sewer service to WISD; especially if we can isolate it to this one instance. Councilman Goss stated that many commercial properties would be crossed in approving this extension and at some point they would want a tie in. City Engineer Hoisted reported that he saw the property owners to the south of the proposed school as City of Lucas customers and felt that the City of Lucas should step up and become part of the wastewater treatment plant as a member city and service those properties. Council Action A motion was made by Mayor Pro Tern Byboth, seconded by Councilman Porter to approve Resolution No. 2008-20(R) to provide sanitary sewer service to a future Wylie Independent School District site located outside of the city limits. A vote was taken and passed 5-1-1 with Mayor Pro Tern Byboth, Councilwoman Spillyards, Councilman White, Councilman Porter, and Mayor Hogue voting for and Councilman Goss voting against. Councilman Young filed a conflict of interest form and abstained from the vote. Minutes—June 10, 2008 Wylie City Council Page 6 8. Consider, and act upon, award of bid for solid waste services and authorizing the Mayor to enter into a contractual agreement with Community Waste Disposal L.P. for the provision of solid waste services in the City of Wylie. (J. Butters, Assistant City .'L1unager) Staff Comments Assistant City Manager Butters addressed Council stating that the City of Wylie's current solid waste disposal contract will expire August 315t of this year. On March 25, 2008 the City Council appointed a solid waste citizens' advisory committee to provide feedback and advice to Council and staff on solid waste service issues. On April 10, 2008 the committee met and discussed solid waste service issues. The issues expressed included; dissatisfaction with the current level of service, a need for an option for disposing of household hazardous waste (HHW), a different method of residential bulk pickup, a need for curb-side Christmas Tree pick-up, a need for a mulching program, an option for bulk removal following storms, and a concern that revenue generated from recycle collection should be shared with the City/residents. Assistant City Manger Butters thanked the subcommittee members who served on the Solid Waste Advisory Board and staff members Larry Williamson and Mike Sferra for their assistance on this project. He reported that the committee reviewed the proposals submitted and agreed unanimously to recommend Community Waste Disposal L.P. Staff concurred with their recommendation. Citizen/Contractor Comments Rigobarto Benitez residing at 1701 Hightimber Lane, Wylie addressed Council stating that he had been employed by Allied Waste for the past 22 years. He reported that after his wife had surgery, the insurance that Allied provided had paid for all but $250. He stated that Allied was an excellent company and provider of solid waste service. He recommended that Council continue the contract with Allied Waste Service. Reid Donaldson, general manager for Allied Waste addressed Council stating that the company had a long history with the City of Wylie for the past twenty years. He thanked the Council and staff for their patronage. He reported that he was aware of the proposals and that Allied was not the low bidder. He asked that the Council review the services proposed carefully before making a final decision to award the solid waste service contract. Greg Roemer, President of Community Waster Disposal L.P. addressed Council stating that the largest difference between Community Waste Disposal and the other providers was that CWD are a privately held company while the others are publicly held companies. These companies do billions of dollars in revenues each year while CWD does $30 million each year. Locally we are a large company and operate 100 trucks providing excellent service to surrounding communities. We are very capable of transitioning the City's services and providing good service to Wylie. Council Discussion Mayor Pro Tern Byboth stated that he had contacted both the City Manager and Assistant City Manager this week to have concerns he had answered with regard to the proposed contracts. He stated that he still had many concerns presently. He explained that he was in the service industry, most specifically transporting of goods. He noted that in today's economy and fuel prices as they are, he was having a hard time understanding how the company could provide services based on their proposal. He noted that Mr. Butters had explained that the contract had clauses within to protect the City from high levels of increases but he felt if the company was suffering due to increases in fuel and other expenses, that would not be beneficial to the City or the citizens. Mayor Pro Tern Byboth noted at least seventeen areas within the contract the he had remaining concerns. He requested Council and staff table the item to allow time for a work session to discuss the contract to allow him to have a better comfort level. Mayor Hogue asked Mr. Butters based on the concerns presented tonight if the Council could table the contract and allow for a work session to address all of the concerns of Council. Mr. Butters replied that Minutes—June 10, 2008 Wylie City Council Page 7 tabling the item to allow for a work session would be permissible; however he suggested that Council ask Allied to extend their contract for 30-60 days to allow time for these discussions to take place. He noted that August 31, 2008 was the expiring date for the current contract held by Allied. Mayor Hogue asked Mr. Donaldson representing Allied Waste to come forward. He asked Mr. Donaldson if he would extend the contract for a 30 to 60 day period. Mr. Donaldson replied that Allied Waste would be happy to extend the contract for 30 days or even to the end of the year, if that's what it took to allow time for further discussion and bid award. Councilman Goss asked Assistant City Manager Butters if the proposal presented tonight was a complete proposal fully reviewed by the committee and staff. Mr. Butters replied that it was, however if Mayor Pro Tern Byboth had additional concerns he felt they should be addressed. Mayor Hogue stated that he believed the item needed to be tabled and all concerns needed to be addressed prior to award of bid. He noted that the work session and final action should be completed quickly to allow the item to move forward. Council Action A motion was made by Mayor Pro Tern Byboth, seconded by Councilman Porter to table consideration of award of bid for a solid waste services contract to the June 24, 2008 City Council meeting. A vote was taken and passed 6-1 with Mayor Hogue, Mayor Pro Tern Byboth, Councilwoman Spillyards, Councilman Porter and Councilman Young voting for and Councilman Goss voting against. 9. Consider, and act upon, authorizing the Wylie Economic Development Corporation to enter into a Performance Agreement with T. W. Snider & Associates. (S. Satterwhite, WED(' Executive Director) Staff Comments Wylie Economic Development Corporation Executive Director Satterwhite addressed Council stating that a Letter of Intent between the Wylie Economic Development Corporation (WEDC) and T.W. Snider & Associates (Snider) had been presented to Council for review. As per the terms of the attached Letter of Intent, the WEDC will be participating in the development of a garden-office complex consisting of 19,200 square feet of office condominiums. The site is located northeast and adjacent to the Brookshire's Shopping Center near the intersection of State Highway 78 and F.M. 544. The incentive package has a potential value of up to $205,000 and is payable in four installments. The first installment consists of $85,000 and is payable upon completion of a 4,800 square foot shell and parking and utilities to support all four phases. Each phase consists of four, 1,200 square foot office units which will be sold; giving a small business the opportunity to have ownership in the complex. Phases two through four are funded at $40,000 each and are payable when all units sold with each complex having a cumulative $600,000 sales price. He explained that the WEDC was aggressive with this project for two reasons. First of all, the property being developed is adjacent to a neighborhood which has had past difficulty is supporting commercial development. Mr. Snider has proposed a project which has little to no adverse impact on the adjacent neighborhood. Secondly, there are no similar opportunities for small business to own their office. There are many opportunities for a small business to lease office space, but there are no like opportunities in Wylie as described above. Council Action A motion was made by Councilwoman Spillyards, seconded by Councilman Young to authorize the Wylie Economic Development Corporation to enter into a Performance Agreement with T. W. Snider & Associates. A vote was taken and passed 7-0. Minutes—June 10, 2008 Wylie City Council Page 8 READING OF ORDINANCE Title and caption approved by Council as required by Wylie City Charter, Article III, Section 13-D. City Secretary Ehrlich read the Ordinance captions to Ordinance No.'s 2008-27, 2008-28, and 2008-29 into the official records. Mayor Hogue convened into Work Session at 7:35 p.m. WORK SESSION • Presentation, update, discussion, and direction related to revisions to the design development and construction of the New Library, Recreation Center and City Hall. (ARCHITEXAS, Architect/Holzman Moss, Architecture) Craig Melde Principal for ARCHITEXAS presented Council with estimates for the New City Hall, Recreation Center and Library. He reported that the firm was closer to 60% completion with the construction documents but due to the escalating costs in construction, the firms felt it necessary to present estimated costs at this time. Staff from Thomas S. Byrne was present and explained that construction for large projects such as the new stadium in Arlington had put pressure on the labor force and contractors. Many contractors were busy with other large area projects, making bid estimates come in higher. He also noted the economy overall having a negative effect on cost overruns with building materials, such as steel. Mr. Melde reported that cost estimates currently were over budget by $2,044,616. Mr. Melde explained to the Council that the firms had reviewed optional construction and material costs that could reduce the overall cost of the buildings and more in line with the proposed budget. He reviewed with Council each item and noted that some options, the firms were recommending, while others were on the table for discussion but not recommended by the firms. Direction from Council was to continue construction documents with no shell out of the 3rd floor of City Hall or east portion of the stack area in the Library; bring back options to include the end- grain wood flooring; bring back options for the glass entrances to the three buildings; some Council members wished to consider keeping the retention ponds; look into the option of leased lighting fixtures, research the aluminum wiring, and make all other recommended changes. RECONVENE INTO OPEN SESSION Take any action as a result from Work Session. Mayor Hogue reconvened into open session at 9:21 p.m. ADJOURNMENT With no further business before City Council, a motion was made by Mayor Pro Tem Byboth, seconded by Councilman Porter to adjourn the meeting at 9:22 p.m. A vote w s taken and passed 7-0. `,``‘.��u • V�. ......... .••• • • `•`r � Eric Hogue, Ma r ATTEST: — `' SFAL Ca le Ehrlich, City Secretary ,// �y� •°°`P `���`� *limes Wate 10, 2008 �lyliMtbity Council Page 9 Wylie Civic Center ii Wylie,Texas June 10,2008 TOTAL PROJECT COST MODEL ARCHITEXAS 50%CD Estimate CITY HALL REC CENTER LIBRARY TOTALS CITY HALL CITY HALL VARIANCE REC CENTER REC CENTER VARIANCE LIBRARY LIBRARY VARIANCE TOTAL TOTAL VARIANCE DD Estimate 50%CD Estimate DD Estimate 50%CD Estimate DD Estimate 50%CD Estimate DD Estimate 50%CD Estimate AREA GROSS SQUARE FEET 43,518 45,737 2,219 45,579 47,159 1,580 45,960 43,934 (2,026) 135,057 136,830 1,773 I.CONSTRUCTION COSTS w/6%contingency and 3.5%escalation 1.Site $796,793 $1,062,157 $265,364 $796,793 $1,062,156 $265,363 $796,793 $1,062,156 $265,363 $2,390,380 $3,186,469 $796,089 12.Buildings(including add of$595,580 for clay tile) $10,085,642 $11,624,920 $1,539,278 $8,851,778 $9,162,686 $310,908 $8,692,377 $9,786,128 $1,093,751 $27,629,797 $30,573,734 $2,943,937 Total Construction Costs(includes 6.00%contingency and 3.5%escalation) $10,882,435 $12,687,077 $1,804,642 $9,648,571 $10,224,842 $576,271 $9,489,170 $10,848,284 $1,359,114 $30,020,177 $33,760,203 $3,740,026 Cost per Square Foot $250.07 $277.39 $211.69 $216.82 $206.47 $246.92 $222.28 $246.73 II.OTHER PROJECT COSTS Arts Fund $100,892 $100,892 $0 $100,039 $100,039 $0 $93,314 $93,314 $0 $294,245 $294,245 $0 FFEtE $918,503 $433,380 -$485,123 $1,501,096 $58,348 -$1,442,748 $1,218,974 $1,212,435 -$6,539 $3,638,573 $1,704,163 -$1,934,410 Testing Services $52,500 $52,500 $0 $52,500 $52,500 $0 $52,500 $52,500 $0 $157,500 $157,500 $0 Owner Furnished FFEtE(Telephone) $87,000 $87,000 $0 $44,500 $44,500 $0 $45,960 $45,960 $0 $177,460 $177,460 $0 Professional Fees Et Expenses $1,371,018 $1,371,018 $0 $1,422,259 $1,422,259 $0 $1,327,855 $1,327,855 $0 $4,121,132 $4,121,132 $0 Owner Administrative Cost-CM Pre Construction Fees $35,000 $35,000 $0 $35,000 $35,000 $0 $35,000 $35,000 $0 $105,000 $105,000 $0 AV Equip ment/budget $195,000 $215,000 $20,000 $98,000 $105,000 $7,000 $118,000 $130,000 $12,000 $411,000 $450,000 $39,000 Contingency $0 $200,000 $200,000 Total Other Project Costs $2,759,913 $2,294,790 -$465,123 $3,253,394 $1,817,646 -$1,435,748 $2,891,603 $2,897,064 $5,461 $8,904,910 $7,209,500 -$1,695,410 III.TOTAL PROJECT COSTS Total Project Costs $13,642,348 $14,981,867 $1,339,519 $12,901,965 $12,042,488 -$859,477 $12,380,773 $13,745,348 $1,364,575 $38,925,087 $40,969,703 $2,044,616 Total for all Projects IV.BOND FUNDING Initial Project Bond $27,189,421 $27,189,421 $0 Additional Bond Funding $11,140,086 $11,140,086 $0 Additional Funding for Clay tile $595,580 $595,580 $0 Total Project Bond $38,925,087 $38,925,087 $0 Deficit $0 -$2,044,6161 -$2,044,616 V.ADDITIONAL FUNDING-Other Sources 1.Landscape and Off Site Development Landscaping/Irrigation/Site Lighting $261,250 $261,250 $0 $261,250 $261,250 $0 $261,250 $261,250 $0 $783,750 $783,750 $0 2.FFEtE AV/Food Service/Fitness Equipment $112,013 $112,013 $0 $514,588 $114,588 -$400,000 $142,016 $142,016 $0 $768,617 $368,617 -$400,000 Computer,printer,copier,etc $239,250 $239,250 $0 $133,500 $133,500 $0 $137,880 $137,880 $0 $510,630 $510,630 $0 4.Library Expenditures Collection Material,Security,Software $0 $0 $0 $0 $0 $0 $275,000 $275,000 $0 $275,000 $275,000 $0 5.Owner's Administrative Costs Moving Expenses $45,000 $45,000 $0 $5,000 $5,000 $0 $25,000 $25,000 $0 $75,000 $75,000 $0 $0 Total Additional Funding $657,5131 $657,5131 $0 $914,3381 $514,3381 -$400,000 $841,1461 $841,1461 $0 $2,412,9971 $2,012,9971 -$400,000 Holzman Moss Architecture ArchiTexas Thos.S.Byrne,Ltd. Wylie Civic Center Wylie, Texas 10-Jun-2008 VE and Budget options VE items Track # Description Value Recommended Site VES4 Delete the Retention Ponds $ (45,286) $ (45,286) VES2 Delete pavers and substitute with rock salt concrete stamped with $ (15,239) $ (15,239) same pattern as shown in L-100 Building Exterior VE4 Delete sawtooth roof in Quiet Reading Room (L138) $ (22,457) - and replace with flat roof at 20'-0" VESTR7 Delete open structure without roof deck at South porch area $ (230,230) $ (230,230) VE6 Replace roof assembly at roof overhangs with structural standing $ (41,293) $ (41,293) seam roof VE10 Replace Millenium Tiles with 12"wide 3-color $ (66,500) - standing seam VE12 Delete stone sills and lintels on stone wall and replace with steel $ (150,439) - sills and lintels at windows Al-A4 VE14 Reduce cost of stone entry portals and stone wall above entry $ (50,000) $ (50,000) portals by 50,000 target VE22 Reduce cost of glass entry vestibules $ (49,551) - Holzman Moss Architecture ArchiTexas Thos. S. Byrne, Ltd. Track # Description Value Recommended Building Interior VE-AI-4 Reduce the amount of interior storefront on the $ (51,992) - City Hall VESTR2 Bury all windframe base plates into the slab. No $ (10,500) $ (10,500) cast concrete bases. VE19 Replace end-grain flooring with stained and sealed $ (90,519) $ (90,519) concrete City Hall and Rec Center. Library to remain end-grain wood florring. VE-AI-5 Use laminate flooring in lieu of mesquite flooring - Item is exclusive $ (71,250) - with VE 19. VE20 Replace Vinyl Wall Coverings 1, 2, 3 with painted $ (53,394) $ (53,394) GWB VE21 Reduce quantity of acoustical panels in Gymnasium $ (46,160) $ (46,160) ceiling by 50% VESTR4 Delete Epic roof deck and replace with standard painted $ (75,000) - metal deck Use 2x4 lay-in fixtures in work areas in lieu of pendants. Keep $ (125,889) $ (125,889) pendants in excecutive offices. Adjust qty of F5, F10, F14 fixtures. (VEAL6, VEAL1, VEAL2, VEAL3) VE-AI-1 Change the clay block to gyp w/ vinyl wall covering $ (3,790) $ (3,790) in Room L149 Library Puppet Theater VE-AI-3 Reduce millwork by 100,000 - Targeted reduction $ (100,000) $ (100,000) Recommended VE total $ (812,300) Holzman Moss Architecture ArchiTexas Thos. S. Byrne, Ltd. Track # Description Value Recommended Owner Options Phase interior finish-out VE1 City Hall - Shell out 3rd floor $ (810,171) $ (810,171) $ (810,171) Library - Shell out East portion of stack area (CLs 22 to 26) and $ (371,441) $ (371,441) $ (371,441) A.1 reading room VES3 Reduce 1/3 Parking to match first phase areas $ (259,913) - Library options Replace wood deck with metal deck and acoustical treatment $ (121,702) - Other options Postpone construction of rainwater collection tanks. Provide $ (240,000) - interior plumbing to use rainwater collection on toilets. Reduce roof overhang South side of City Hall $ (91,280) - per sketch. Replace clay block types A Et B with brick type D'Hanis: 3-5/8" $ (54,463) $ (54,463) $ (54,463) deep x 7-5/8" long x 2-1/4" high. Use aluminum wiring in lieu of copper on wires 1/0 and thicker. $ (28,613) - Total Recommended Options and VE $ (2,048,375) Holzman Moss Architecture ArchiTexas Thos. S. Byrne, Ltd.