05-17-2016 (City Council) Agenda Packet NOTICE OF PUBLIC
ITY OF W "LIE EVENT
Tuesday, May 17, 2016
5:30 p.m.
Wylie Municipal Complex
300 Country Club Road, Building #100
EXPLANATION!
A RECEPTION FOR OUTGOING COUNCIL MEMBER, TODD WINTTERS,
AND NEWLY ELECTED COUNCIL MEMBERS, KEITH STEPHENS AND JEFF
FORRESTER, WILL TAKE PLACE PRIOR TO THE SPECIAL CALLED
MEETING AND ELECTION CANVASS.
A QUORUM OF THE CITY COUNCIL MAY OR MAY NOT BE PRESENT, NO
ACTION WILL BE TAKEN DURING THIS RECEPTION.
Wylie City Council
CITY ` Wilt NOTICE OF MEETING
Special Called Meeting Agenda
Election Canvass
May 17, 2016 — 6:00 p.m.
Wylie Municipal Complex
Council Chambers/Council Conference Room
300 Country Club Road, Building #100
Eric Hogue Mayor
Keith Stephens Mayor Pro Tern
Diane Culver Place 2
Todd Wintters Place 3
Candy Arrington Place 4
William Whitney Ill Place 5
David Dahl Place 6
Mindy Manson City Manager
Richard Abernathy City Attorney
Carole Ehrlich City Secretary
In accordance with Section 551.042 of the Texas Government Code, this agenda has been posted at the Wylie Municipal
Complex, distributed to the appropriate news media, and posted on the City website: www.wylietexas.gov within the
required time frame. As a courtesy, the entire Agenda Packet has also been posted on the City of Wylie website:
www.wylietexas.gov.
The Mayor and City Council request that all cell phones and pagers be turned off or set to vibrate. Members of the audience
are requested to step outside the Council Chambers to respond to a page or to conduct a phone conversation.
The Wylie Municipal Complex is wheelchair accessible. Sign interpretation or other special assistance for disabled
attendees must be requested 48 hours in advance by contacting the City Secretary's Office at 972.516.6020.
Hearing impaired devices are available from the City Secretary prior to each meeting.
CALL TO ORDER
Announce the presence of a Quorum.
INVOCATION & PLEDGE OF ALLEGIANCE
CANVASS OF ELECTION
• Consider, and act upon, Ordinance No. 2016-09 of the City Council of the City of Wylie, Texas,
Canvassing the returns of the May 7,2016 General Election; Declaring the Election Results for City
Council Place 1 and Place 3; Providing A Savings/Repealing Clause, Severabitity Clause and an
Effective Date.
May 17,2016 Wylie City Council Special Called Meeting Agenda Page 2 of 3
Executive Summary
The unofficial results of the City of Wylie May 7, 2016 General Election, have been presented for review
to the Wylie City Council. Council is requested to review the results and take formal action to approve the
totals within the proposed Ordinance.
• Presentation of appreciation plaque to outgoing Councilmember Todd Wintters
ISSUANCE OF CERTIFICATE TO ELECTED COUNCIL MEMBERS KEITH STEPHENS
AND JEFF FORRESTER
• Presented by Mayor Hogue
ADMINISTRATION OF OATH OF OFFICE
• Oath—Councilmembers Elect,Keith Stephens and Jeff Forrester
Presented by 469th District, Collin County Judge,Piper McGraw
APPOINTMENT OF MAYOR PRO TEM
• Consider, and act upon, the appointment of Mayor Pro Tem for a one year term beginning May
2016 and ending May 2017.
CITIZENS COMMENTS ON NON-AGENDA ITEMS
Residents may address Council regarding an item that is not listed on the Agenda. Residents must provide their name and
address. Council requests that comments be limited to three (3) minutes. In addition, Council is not allowed to converse,
deliberate or take action on any matter presented during citizen participation.
REGULAR AGENDA
1. Consider, and act upon, the appointment of a 2016 Board and Commissions City Council Interview
Panel to conduct the May 2016 board applicant interviews. (C. Ehrlich, City Secretary)
Executive Summary
Each year the City Secretary's Office solicits and compiles applications from Wylie residents wishing to serve on
various Wylie Boards and Commissions. These applications are received through the year until the later part of May
of each calendar year. Additionally,in May of each year,the applications are compiled into appointment timeframes
to allow the three Council member panel time to interview each applicant and subsequently choose a list of applicants
to recommend to the full Council to serve two year terms on the various Boards. The terms are staggered so each
year approximately half of the members serving on each board and commission are appointed.
*Interview meeting dates are scheduled for Tuesday,May 31st and Wednesday,June 1st from 5:30 p.m.-8:30
p.m. each night.An alternate date of Thursday, June 2nd can be used in the event panel members are unable
to attend one of the above dates.
May 17,2016 Wylie City Council Special Called Meeting Agenda Page 3 of 3
READING OF ORDINANCES
Title and caption approved by Council as required by Wylie City Charter,Article III, Section 13-D.
ADJOURNMENT
If during the course of the meeting covered by this notice,the City Council should determine that a closed or executive meeting or session of the City
Council or a consultation with the attorney for the City should be held or is required,then such closed or executive meeting or session or consultation with
attorney as authorized by the Texas Open Meetings Act,Texas Government Code§551.001 et. seq.,will be held by the City Council at the date,hour and
place given in this notice as the City Council may conveniently meet in such closed or executive meeting or session or consult with the attorney from the
City concerning any and all subjects and for any and all purposes permitted by the Act,including,but not limited to,the following sanctions and purposes:
CERTIFICATION
I certify that this Notice of Meeting was posted on this 13th day of May, 2016 at 5:00 p.m. as required by law in accordance
with Section 551.042 of the Texas Government Code and that the appropriate news media was contacted. As a courtesy, this
agenda is also posted on the City of Wylie website: www.wylietexas.gov.
Carole Ehrlich,City Secretary Date Notice Removed
Wylie City Council
CITY O?AiF WYLIE AGENDA REPORT
Meeting Date: May 17, 2016 Item Number: Canvass
Department: City Secretary (City Secretary's Use Only)
Prepared By: City Secretary Account Code:
Date Prepared: May 11, 2015 Budgeted Amount: -0-
Exhibits: Results
Subject
Consider, and act upon, Ordinance No. 2016-09 of the City Council of the City of Wylie, Texas, canvassing the returns of
the May 7, 2016 General Election; declaring the election results for City Council Place 1 and Place 3; and providing a
savings/repealing clause, severability clause and an effective date.
Recommendation
A motion to approve Ordinance No. 2016-09 of the City Council of the City of Wylie, Texas, canvassing the returns of
the May 7, 2016 General Election; declaring the election results for City Council Place 1 and Place 3; and providing a
savings/repealing clause, severability clause and an effective date.
Discussion
The unofficial results of the City of Wylie May 7, 2016 General Election, have been presented for review to the Wylie
City Council. Council is requested to review the results and take formal action to approve the totals within the proposed
Ordinance.
Page 1 of 1
ORDINANCE NO. 2016-09
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WYLIE, TEXAS, CANVASSING THE RETURNS OF THE MAY 7,
2016 GENERAL ELECTION; DECLARING THE ELECTION
RESULTS FOR CITY COUNCIL PLACE 1 AND PLACE 3; AND
PROVIDING A SAVINGS/REPEALING CLAUSE, SEVERABILITY
CLAUSE AND AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Wylie, Texas("City Council")duly authorized an
election to be held within the City of Wylie, Texas("City")on May 7,2016("Election")for the purpose
of electing two members of the City Council, Place 1 and Place 3, for a term of three years each; and
WHEREAS, the Collin County Elections Administrator administered the Election for Collin
County voters, and the City administered the Election for Rockwall County and Dallas County voters;
and
WHEREAS, the Collin County Elections Administrator and the City Election Administrator
have made the return of the Election results and delivered them to the City Council in the time and
manner required by law; and
WHEREAS, Election returns lawfully submitted to the City Council and filed with the City
Secretary are set forth in Exhibit A and incorporated herein for all purposes; and
WHEREAS,the City Council finds that the Election was duly called; that notice of the Election
was given in accordance with the law and City Charter; that the Election was held in accordance with
the law and City Charter; that the Election returns were duly and legally made and delivered; and that
there were cast at the Election valid and legal votes; and
WHEREAS, the City Council finds and declares that the meeting at which this Ordinance is
considered is open to the public as required by law, and that the public notice of the time, place and
purpose of the meeting was given as required by Chapter 551 of the Texas Government Code, as
amended; and
WHEREAS, the City Council, having canvassed the combined early voting and election day
accumulated totals, finds that the votes cast result in the following:
CITY COUNCIL, PLACE 1
Keith Stephens received 431 or 100% of the votes cast.
CITY COUNCIL, PLACE 3
Jeff Forrester received 333 or 57.21% of the votes cast.
Bennie Jones received 247 or 42.79% of the votes cast.
Ordinance No.2016-09,Canvass of the May 7,2016 General Election Page 1 of 3
1850832
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
WYLIE, TEXAS:
SECTION 1: Findings Incorporated. The findings set forth above are incorporated into the
body of this Ordinance as if fully set forth herein.
SECTION 2: Election Results. The Election returns as set forth herein are declared to be
official. Accordingly, Keith Stephens is hereby declared elected to City Council Place 1 and Jeff
Forrester is hereby declared elected to City Council Place 3.
SECTION 3: Approval of Elections Results. The City Council hereby finds and determines,as
a result of the canvass held on May 17,2016,that a combined election day and early voting total of 582
votes were cast in the Election, with 426 early votes cast, as indicated by the poll list for the Election
held on May 7,2016. It is hereby declared that the City approves and accepts the results of the Election
for City Council Place 1 and Place 3 as set forth in the returns attached hereto as Exhibit A, as
determined by the majority vote of the qualified voters of the City.
SECTION 4: Severability. Should any section, subsection, sentence, clause or phrase of this
Ordinance be declared unconstitutional and/or invalid by a court of competent jurisdiction, it is
expressly provided that any and all remaining portions of this Ordinance shall remain in full force and
effect. Wylie hereby declares that it would have passed this Ordinance, and each section, subsection,
clause and phrase thereof regardless of whether any one or more sections, subsections, sentences,
clauses or phrases may be declared unconstitutional and/or invalid.
SECTION 5: Savings/Repealing. All provisions of any ordinance in conflict with this
Ordinance are hereby repealed to the extent they are in conflict. Any remaining portion of conflicting
ordinances shall remain in full force and effect.
SECTION 6: Effective Date. This Ordinance and shall become effective immediately upon its
passage.
DULY PASSED AND APPROVED BY THE WYLIE CITY COUNCIL on this 17th day of
May, 2016.
Eric Hogue, Mayor
ATTEST:
Carole Ehrlich, City Secretary
Ordinance No.2016-09,Canvass of the May 7,2016 General Election Page 2 of 3
1850832
Exhibit A
Certified Election Returns
[7 pages attached hereto]
Ordinance No.2016-09,Canvass of the May 7,2016 General Election Page 3 of 3
1850832
STATE OF TEXAS § CANVASS OF THE
CITY OF WYLIE
SPECIAL ELECTION
COUNTY OF COLLIN § MAY 7, 2016
I, Bruce Sherbet, the undersigned Elections Administrator of Collin
County, do hereby certify that I have made an actual check and comparison of all
the ballots tabulated as voted with the Return Sheets, and the unused ballots as
recorded on the Register of Official Ballots. I, therefore, make the following
report of my findings from the May 7, 2016, City of Wylie Special Election that
was held in Collin County, Texas
I hereby certify the results to be a full, true and correct tabulation, audit
and count of the votes cast in the said election.
WITNESS, my hand on this the 13th day of May 2016
7 Z?(6 _,/,,,M.‘-e"---
Bruce Sherbet
Elections Administrator
Collin County
City of Wylie
Elections Administrator
Rockwall and Dallas County Voters
I, Carole Ehrlich, the undersigned Elections Administrator of the City of Wylie for voters in
Rockwall and Dallas County do hereby certify that I have made the actual check and comparison of all
the ballots tabulated as voted with Return Sheets, and the unused ballots as recorded on the Register of
Official Ballots for Wylie voters in Rockwall and Dallas County. I therefore make the following findings
from the May 7, 2016 City of Wylie General Election that was held at the Municipal Complex, 300
Country Club Road, Bldg. 300, Wylie,Texas 75098. (Smith Public Library)
I, hereby, certify the results to be full,true and correct tabulation, audit and count of the votes
cast in the said election.
WITNESSED by my hand, this 11th day of May, 2016
Carole Ehrlich
City of Wylie Elections Administrator
Wylie voters in Rockwall and Dallas County
UNOFFICIAL
SUMMARY OF PRECINCT RETURNS
CITY OF WYLIE
GENERAL ELECTION
EARLY VOTING & ELECTION DAY COMBINED
MAY 7,2016
Position Candidate Name Dallas—Rockwall Collin Counties Total
Place 1 Keith Stephens, 7 424 431
Place 3 Jeff Forrester 4 329. 333 1
- - - - - - - - --- ----- - - ---
Place 3 Bennie Jones. 4 247 251
COMBINED ELECTION DAY & EARLY VOTING BALLOTS CAST: 582
PERCENTAGE OF REGISTERED VOTERS: 2.4%
TOTAL NUMBER OF REGISTERED VOTERS: 23,839
GENERAL ELECTION
EARLY VOTING ONLY
MAY 7, 2016
UNOFFICIAL
Position Candidate Name Dallas-Rockwall Collin County Total
----------- -- - -- --- - - - - - - --- --- -
Place 1 Keith Stephens, 6. 307/ 313 1
'Place 3 Jeff Forrester 3. _ 211 242'
Place 3 Bennie Jones 4 174 178,
EARLY VOTING BALLOTS CAST: 411
PERCENTAGE OF REGISTERED VOTERS:
TOTAL NUMBER OF REGISTERED VOTERS: 23,839
•
Election Summary Report Date:05/13/16
Collin County, Texas Tlme:11:10:17 Page:1 of 1
General and Special Elections
May 7, 2O16
Summary For Jurisdiction Wide, All Counters, Wylie City
Early Voting and Election Day Combined Accumulated Totals
Registered Voters 482033 -Cards Cast 582 0.12% Num.Report Precinct 199-Num.Reporting 199 100.00%
Wylie Councilmember P1 (450)
Total
Number of Precincts 10
Precincts Reporting 10 100 0 %
Vote For 1
Times Counted 582/23839 2.4 %
Total Votes 424
Times Blank Voted 158
Times Over Voted 0
Number Of Under Votes 0
Keith Stephens 424 100.00%
Wylie Councilmember P3 (460)
Total
Number of Precincts 10
Precincts Reporting 10 100.0 % !E
Vote For 1
Times Counted 582/23839 2.4 %
Total Votes 576 ;1
Times Blank Voted 6 ;
Times Over Voted 0
Number Of Under Votes 0
Jeff Forrester 329 57.12%
Bennie Jones 247 42.88%
Election Summary Report Date:05/13/16
Collin County, Texas Ti Pag0:1 of 1
General and Special Elections
May 7, 2O16
Summary For Jurisdiction Wide, , Wylie City
Early Voting Accumulated Totals
Registered Voters 482033 -Cards Cast 419 0.09% Num.Report Precinct 199-Num.Reporting 199 100.00%
Wylie Councilmember P1 (450)
Total
Number of Precincts 10
Precincts Reporting 10 100.0 %
Vote For 1
Times Counted 419/23839 1.8 % j
Total Votes 307
Times Blank Voted 112
Times Over Voted 0
Number Of Under Votes 0 I,
Keith Stephens 307 100.00%
Wylie Councilmember P3 (460)
Total
Number of Precincts 10
Precincts Reporting 10 100.0 %
Vote For 1
Times Counted 419/23839 1.8 %
Total Votes 413
Times Blank Voted 6
Times Over Voted 0
Number Of Under Votes 0
Jeff Forrester 239 57.87%
Bennie Jones 174 42.13%
Election Summary Report Date:05/13/16
Time:11:04:25
Collin County, Texas Page:1 of 1
General and Special Elections
May 7, 2O16
Summary For Jurisdiction Wide, , Wylie City
Election Day Accumulated Totals
Registered Voters 482033-Cards Cast 163 0.03% Num.Report Precinct 199-Num.Reporting 199 100.00%
Wylie Councilmember P1 (450)
Total
Number of Precincts 10
Precincts Reporting 10 100.0 % ll
Vote For 1
Times Counted 163/23839 0.7 %
Total Votes 117
Times Blank Voted 46
Times Over Voted 0
Number Of Under Votes 0
Keith Stephens 117 100.00%
Wylie Councilmember P3 (460) ,
Total
Number of Precincts 10 '
Precincts Reporting 10 100.0 %
Vote For 1
Times Counted 163/23839 0.7 % 11
Total Votes 163
Times Blank Voted 0
Times Over Voted 0
Number Of Under Votes 0
Jeff Forrester 90 55.21%
Bennie Jones 73 44 79%
?AiWylie City Council
CITY OF WYLIE AGENDA REPORT
Meeting Date: May 17, 2016 Item Number: 1
Department: City Secretary (City Secretary's Use Only)
Prepared By: C. Ehrlich Account Code:
Date Prepared: April 25, 2016 Budgeted Amount:
Exhibits: Resolution No. 2006-17(R)
Subject
Consider, and act upon, the appointment of a 2016 Board and Commissions City Council Interview Panel to
conduct the May/June 2016 board applicant interviews.
Recommendation
Motion to appoint, , , and to serve on the 2016 Boards and
Commissions City Council Interview Panel.
Discussion
Each year the City Secretary's Office solicits and compiles applications from Wylie residents wishing to serve
on various Wylie Boards and Commissions. These applications are received through the year until mid-May of
each calendar year. Additionally, in May/June of each year, the applications are compiled into appointment
timeframes to allow the three council member panel time to interview each applicant and subsequently choose a
list of applicants to recommend to the full Council to serve two year terms on the various boards. The terms are
staggered so each year approximately half of the members serving on each board and commission are
appointed.
Pursuant to Resolution No. 2006-17(R) approved in 2006, the procedures for the interview process, allows
council members, not serving on the panel, an opportunity to address questions and concerns to the panel to be
asked of the applicants. The rules and procedures in Resolution 2006-17(R) comply with the Texas Open
Meetings Act. The Resolution is attached for your review.
Proposed interview meeting dates will be Tuesday May 31, 2016 and Wednesday, June 1, 2016, and an
alternate (if needed) of Thursday, June 2, 2016 from 5:30 p.m. - 8:30 p.m. each night. Immediately following
the final night interviews, the panel will deliberate on recommendations to be submitted to the full Council at
the June 14, 2016 Wylie City Council meeting. This timeline for approval by June 14th will allow time for each
member to be sworn in at the June 28th council meeting and begin their terms on July 1, 2016. All Council
members will receive the scheduled appointment list and all applications submitted prior to the interview
process.
Page 1 of 1
RESOLUTION NO. 2006-17(111
A RESOLUTION OF THE CITY OF WYLIE, TEXAS ADOPTING
PROCEDURES FOR THE WYLIE BOARDS AND COMMISSION
INTERVIEW PROCESS AND THE APPOINTMENT OF 'FHE
2006-07 BOARDS AND COMMISSION INTERVIEW PANEL.
WHEREAS, the City of Wylie has nine boards and commissions comprised of a total
of 54 members serving staggered two year terms; and
WHEREAS, each year the City of Wylie receives applications from residents for
consideration of appointment to City of Wylie Boards and Commissions; and
WHEREAS, applicants for the hoard and commission members are interviewed by a
Selection Panel consisting of three council members; and
WHEREAS, it has been deemed that guidelines be set for the Selection Panel, the
application process, the interview process, and the appointment process of the City of Wylie
Boards and Commissions.
NOW, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF WYLIE:
SECTION 1: That the City Council of the City of Wylie will appoint a three (3)
member Selection Panel each year comprised of three (3) Council Members.
SECTION 2: That applications and scheduling of applicants to be interviewed by the
Selection Panel will be completed by the City Secretary and provided to the City Council.
SECTION 3: That the interview process will be held in the City of Wylie Council
Chambers and notifications of the interview dates will be posted for the public to attend.
SECTION 4: That City Council can provide a series of questions to the Selection
Panel for the applicants to address during their interview.
SECTION 5: Recommendations by the Selection Panel will be made in open session
and the recommendations will be presented to Council for discussion and approval.
Resolution No. 2006-17(R)
Boards and Commission Interview Process
DULY PASSED AND APPROVED by the Wylie City Council on this 2.3rd day of
May 2006.
John ondy, ayor
ATTEST:
5FAL '
Caro e Ehrlich, Ty ecretary
.4r
P 4 p TF2i,r
inn.51'0'
Resolution No, 2006-17(R)
Boards and Commission Interview Process