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07-12-2016 (City Council) Minutes Wylie City Council CITY OF WYLIE Minutes City Council Meeting Tuesday, July 12, 2016 - 6:00 p.m. Wylie Municipal Complex-'Council Chambers 300 Country Club Road, Bldg. 100 Wylie, TX 75098 CALL TO ORDER Announce the presence of a Quorum. Mayor Hogue called the meeting to order at 6:00 p.m. Acting City Secretary, Stephanie Storm, took roll call with the following City Council members present: Mayor Eric Hogue, Mayor pro tern Keith Stephens, Councilman David Dahl, Councilwoman Candy Arrington, Councilwoman Diane Culver, Councilman William Whitney III, and Councilman Jeff Forrester. Staff present were: City Manager, Mindy Manson; Fire Chief, Brent Parker; Police Chief, Anthony Henderson; Finance Director, Linda Bantz; Library Director, Rachel Orozco; Acting City Secretary, Stephanie Storm; Public Information Officer, Craig Kelly; and various support staff. INVOCATION & PLEDGE OF ALLEGIANCE Councilman Forrester gave the invocation and Councilwoman Arrington led the Pledge of Allegiance. CITIZENS COMMENTS ON NON AGENDA ITEMS Residents may address Council regarding an item that is not listed on the Agenda. Residents must fill out a non- agenda form prior to the meeting in order to speak. Council requests that comments be limited to three(3)minutes. In addition, Council is not allowed to converse, deliberate or take action on any matter presented during citizen participation. Former Councilmember Bennie Jones addressed Council to invite those present to a gathering that will take place at the Wylie Municipal Center for the common goal of unity prayer for peace, non-violence, and bridging the gap between law enforcement and citizens. The gathering will take place Sunday, July 17, 2016 at 4:00 p.m. under the pecan tree at the entrance to the complex. Minutes July 12, 2016 Wylie City Council Page 1 CONSENT AGENDA All matters listed under the Consent Agenda are considered to be routine by the City Council and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately. A. Consider,and act upon,rescinding the minutes from the September 10,2013 City Council meeting to correct the items listed on the Consent Agenda. (C. Ehrlich, City Secretary) B. Consider,and act upon,approval of the Minutes of September 10,2013 and June 28,2016 Regular Meetings of the Wylie City Council. (C. Ehrlich, City Secretary) C. Consider, and act upon, Ordinance No..2016-12, amending Ordinance No. 2005-07, by modifying Chapter 34 (Courts), Article II (Municipal Court), Division 1 (Generally) and Section XII (Municipal Court Fees) of Appendix C (Wylie Comprehensive Fee Schedule) of the Wylie Code of Ordinances. (L. Bantz, Finance Director) D. Consider, and act upon,Resolution No. 2016-16(R) of the City Council of the City of Wylie, Texas, hereby authorizing the City Manager to enter into an Interlocal agreement between U.S. Communities"'Government Purchasing Alliance and the City of Wylie providing for a cooperative purchasing program for goods and services. (G. Hayes, Purchasing) E. Consider, and act upon,Resolution No. 2016-17(R) of the City Council of the City of Wylie, Texas, hereby authorizing the City Manager to enter into an Interlocal contract between Harris County Department of Education (HCDE) Alliance and the City of Wylie, providing for a cooperative purchasing program for goods and services. (G. Hayes, Purchasing) F. Consider, and act upon, approval of a Final Plat for Platinum Storage Country Club Subdivision (PD 2015-07), creating two commercial lots on 11.0216 acres, generally located on the east side of Country Club Road and approximately 600' north of Brown Street. (R. 011ie, Development Services Director) Council Action A motion was made by Councilwoman Arrington seconded by Mayor pro tern Stephens to approve the Consent Agenda as presented. A vote was taken and the motion passed 7-0. REGULAR AGENDA 1. Consider, and act upon,Resolution No.2016-18(R) of the City Council of the City of Wylie, Texas, Hereby authorizing the City Manager of the City of Wylie, Texas, to execute an Agreement for Fire Protection Services / Emergency Medical Services Between the Inspiration Residential Association,Inc.and the City,of Wylie. (B. Parker, Fire Chie,f) Staff Comments Fire Chief Brent Parker addressed Council stating that the City of Wylie will provide medical and fire protection services to Inspiration Residential Association, Inc. (IRA)and its members for a term of 25 years. In the initial three year contract, IRA will compensate the City of Wylie a one-time Minutes July 12, 2016 Wylie City Council Page 2 equipment fee of$140,000.00. An additional fee of$190,000.00 annually will be paid in quarterly installments over the same three year contract term. These fees are based on the cost current residents of the City pay plus 15%administrative charge. Council Discussion Mayor Hogue asked why the contract states 25 years and then notes a three year clause. Chief Parker explained, upon completion of the initial three year contract term, compensation will evolve to quarterly payments. The Association shall make quarterly payments to Wylie equal to the greater of the following: (1) The sum of forty-seven thousand five hundred and 00/100 dollars ($47,500.00) plus 15%, or a total of$54,625; or (2) An amount equal to (A) one fourth of the sum of (i) the Full Cost of Service Per Service Connection plus (ii) the Out-of-City Service Charge (B) multiplied by the number of actual Service Connections within the Service Area for the calendar quarter immediately preceding the Service Connection Audit Date. The "Service Connection Audit Date" shall be the first day of the third month of the applicable calendar quarter. On or before March 15, June 15, September 15, and December 15 of each year, the Association must submit a report to Wylie showing the number of actual Service Connections within the Service Area for the Service Connection Audit Date for the applicable calendar quarter. Increases to the Full Cost of Service shall be effective as of January 1 of the each year and shall be based on the budget for the fiscal year in which the increase to the Full Cost of Service occurs. [For example, the Full Cost of Service commencing on January 1, 2016 shall be based on the budget for the 2015-2016 fiscal year effective October 1, 2015.] Wylie shall provide the Association with sixty (60) days prior written notice of any annual increase in the Full Cost of Service. Parker noted additional staffing would need to be hired based on the projections over the next three years. At that time it is possible the current fee structure would need to be based on number of current residences confirmed through active household utility accounts. Mayor Hogue asked if these residents were within Wylie Fire Rescue District. Chief Parker replied once the contract was executed, the County Fire Marshall would be contacted and district lines would be adjusted to include that neighborhood. Mayor pro tern Stephens asked if the full cost of services will be adjusted each year. Chief Parker stated they would, based on the department's current operating budget and communications budget and determine the cost per household that Wylie residents pay and extending that cost to Association. The Association will provide the City with the number of water meter connections they currently have at the beginning of each fiscal year. Council Action A motion was made by Mayor pro tern Stephens, seconded by Councilman Dahl to adopt Resolution No. 2016-18(R) of the City Council of the City of Wylie, Texas, Hereby authorizing the City Manager of the City of Wylie, Texas, to execute an Agreement for Fire Protection Services / Emergency Medical Services Between the Inspiration Residential Association, Inc. and the City of Wylie. A vote was taken and the motion passed 7-0. 2. Consider,and act upon,the appointment of a board member to the Animal Shelter Advisory Board to fill a vacant seat for a term of July 1, 2016 to June 30, 2018. (C. Ehrlich, City Secretary) Minutes July 12, 2016 Wylie City Council Page 3 / 1 Staff Comments Acting City Secretary Storm addressed Council stating that the 2016 Boards and Commissions Interview Panel recommended Beatrice Cordova to be appointed as a member of the Animal Shelter Advisory Board. City Council subsequently approved her appointment. Ms. Cordova has contacted the office declining the position. Staff is requesting an applicant be appointed to fill the vacant term. Mayor Hogue asked Mayor pro tern Stephens, 2016 Boards and Commissions Interview Chair, if he had a recommendation for this replacement. Mayor pro tern Stephens replied in looking at the applications attached to the agenda only one person had indicated a desire to serve on the Animal Shelter Advisory Board, Princess Stewart. Council Action 0 A motion was made by Mayor pro tern Stephens, seconded by Councilman Dahl to appoint Princess Stewart as a board member to the Animal Shelter Advisory Board to fill a vacant seat for a term of July 1, 2016 to June 30, 2018. A vote was taken and the motion passed 7-0. 3. Consider,and act upon,the appointment of an alternate board member to the Zoning Board of Adjustment to fill a vacant seat for a term of July.1, 2016 to June 30, 2018. (C. Ehrlich, City Secretary) Council Comments Mayor Hogue asked Mayor pro tern Stephens, 2016 Boards and Commissions Interview Chair, if he had a recommendation for this replacement. Mayor pro tern Stephens'replied in looking at the applications attached to the agenda Daniel Prendergast had indicated his first choice to be Planning and Zoning Commission and therefore he would recommend him for this ZBA alternate position. Council Action A motion was made by Mayor pro tern Stephens, seconded by 'Councilman Dahl to appoint Daniel Prendergast as an alternate to the Zoning Board of Adjustment to fill a vacant seat for a term of July 1, 2016 to June 30, 2018. A vote was taken and the motion passed 7-0. READING OF ORDINANCE Title and caption approved by Council as required by Wylie City Charter,Article III, Section 13-D. Acting City Secretary Storm read the caption to Ordinance No. 2016-12 into the official record. WORK SESSION • FY 2016-2017 Budget Discussion and Department Presentations to Council. Minutes July 12, 2016 Wylie City Council Page 4 The following departments provided presentations for City Council regarding their FY 2016/2017 proposed budget, including expenditures and revenues. Additionally the departments provided accomplishments completed in FY 2015/16 and objectives for the new FY 2016/17 budget. Staff answered questions regarding line items within their FY 2015/2016 budget. Fire/Emergency Communications Library Animal Control Engineering (presented by Mindy) City Secretary (presented by Mindy) Finance/Utility Billing/Purchasing/Court/Human Resources City Manager/City Council City Manager Manson provided recommendations based on additional requests from departments for funding from the General Fund for FY 2016/17. Further discussion regarding the FY 2016/2017 Budget will take place during the July 14, 2016 Special Called Work Session of the Wylie City Council. RECONVENE INTO REGULAR SESSION Mayor Hogue reconvened into Regular Session at 8:20 p.m. ADJOURNMENT A motion was made by Councilman Forrester, seconded by Councilman Whitney, to adjourn the meeting at 8:22 p.m. A vote was taken and the motion passed 7-0. Eric Hogue, y ATTEST: ��� OF W � erg, ice_..I, -� ,ri,�P Olt, ; V (:\if Ca ole Ehrlich City Secretary c ` ,r ,fir . IlkSpNtA PH RALii,4, je 01567e s s rATr r-rr � Minutes July 12, 2016 Wylie City Council Page 5